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Heritage Bay Minutes 05/07/2020 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, May 7, 2020 at 9:00 a.m. telephonically via zoom. Present and constituting a quorum were: Edwin Hubbard Chairman Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Bob Koncar Inframark Albert Lopez CPH Gonzalo Ayres Lake &Wetland Management The following is a summary of the actions taken at the May 7, 2020 Heritage Bay Community Development District's Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor the agenda was approved as presented. THIRD ORDER OF BUSINESS Public Comment on Agenda Items None. SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports • Mr. Ayres provided an update on lake maintenance issues. May 7, 2020 Heritage Bay CDD • The Board requested monthly inspections be provided by the vendors as required by contract. The record will reflect Mr. Lopez joined the meeting. A. Discussion of Proposed Littoral Plantings • Littoral plantings were discussed. • Proposals for littoral plantings for Lakes 19 (Lagoon), 24, 25 &26 will be obtained. The record will reflect Mr. Ayres left the meeting. On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor the Chairman and District Manager were authorized to proceed with littoral plantings for Lakes 19 (lagoon), 24, 25, & 26 in an amount not to exceed $8,500. FOURTH ORDER OF BUSINESS Engineer's Report A. Project Summary i. Q.E. Open Items for Completion • Q.E. open items were discussed with the Board. • Construction project costs were discussed. Mr. Hubbard MOVED to rescind any prior motions regarding the remaining construction fund balance and have the general fund reimbursed for all construction costs that have been paid by the general fund and on hold for requisitions. Remaining construction account funds will be utilized on the lake bank repair work for lake 22. Mr. Arcurie seconded the motion. On VOICE vote with all in favor the motion was approved. B. Water Test Results-April 2020 Testing • Mr. Gagne commented on the CPH Water Test Results. The report will be included in the August agenda package. C. SFWMD Lake 30 C.S. Modification Acceptance • SFWMD Lake 30 Control Structure Modification Construction Completion Certification Acceptance was discussed. • Control structure and/or slope documentation including photographs and the use of a drone was discussed. 2 May 7, 2020 Heritage Bay CDD Mr. Hubbard MOVED to approve taking photographs of all control structures within the water structures in an amount not to exceed $1,000 and Mr. Arcurie seconded the motion. • The prior motion was discussed and amended to a not to exceed amount of$2,000. • Since This item was not on the agenda it was opened for public comment. There being no comments, On VOICE vote with all in favor photographs of all control structures within the water structures in an amount not to exceed the amount of$2,000 was approved. • CPH was requested to provide a more detailed proposal to validate the District's current bank slopes for review at the August meeting. The record will reflect Mr. Lopez left the meeting. FIFTH ORDER OF BUSINESS Attorney's Report A. Internal Controls Requirements • Staff commented on the internal controls requirements,stating there would be no additional charges from Inframark for the recent legislative changes. Any recommended Resolutions by District Counsel will be included in the August agenda package. B. Review of Inframark Infrastructure Management Services Master Agreement • Mr. Hubbard and Mr. Koncar commented on the Inframark Agreement. • Discussion ensued and the Board agreed to table discussions on the Inframark contract. Mr. Koncar will meet with the Chairman regarding development of a revised draft. SEVENTH ORDER OF BUSINESS Old Business A. FY 2020 Lake Bank Erosion Restoration Update and Timing • Staff updated the Board on the FY 2020 Lake Bank Erosion Restoration Project. B. Lake 4 Drainage Issue—Terrace 4 • It was noted the Copeland Southern Enterprises proposal was forwarded to the Association for payment as this is their responsibility. EIGHTH ORDER OF BUSINESS New Business A. Discussion of FY 2021 Budget 3 May 7, 2020 Heritage Bay CDD • The proposed FY 2021 budget was discussed. B. Consideration of Resolution 2020-5 Approving the Fiscal Year 2021 Budget and Setting a Public Hearing On MOTION by Mr. Gagne seconded by Mr. Soucie with all in favor Resolution 2020-5 approving the proposed budget as presented for fiscal year 2021 and setting public hearing on September 3, 2020 at 9:00 a.m. in the Heritage Bay Clubhouse was adopted. NINTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the March 5, 2020 Meeting On MOTION by Mr. Arcurie seconded by Mr. Soucie with all in favor the Minutes of the March 5, 2020 Meeting were approved. B. Acceptance of Financials • Mr.Faircloth reviewed the Financial Report for the period ending March 31, 2020 with the Board. On MOTION by Ms. Hunter seconded by Mr. Gagne with all in favor, the March 31, 2020 Financial Statements were accepted. C. Resolution 2020-4 General Election On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor Resolution 2020-4 confirming the District's use of the Collier County Supervisor of Elections to continue conducting the District's election of Supervisors in conjunction with the general election was adopted. D. Number of Registered Voters • A letter from the Collier County Supervisor of Elections indicates there were 714 registered voters residing within the District as of April 15,.2020. E. Field Manager's Reports • The Field Manager's Report for inspections conducted on March 26, 2020 and April 23, 2020 were reviewed. 4 May 7, 2020 Heritage Bay CDD • The Board requested the District Manager work with the Quarry CDD to have the Brazilian pepper trees removed as noted in the reports. F. Follow Up Items i. FEMA Attorney Discussion • The Board was updated on FEMA regarding the recent RFI on DAC items and the response from Senator Rubio's office. • The Board requested the District Manager send an email to Ms.Gracia Szczech,Regional Administrator of FEMA Region IV, requesting her specific assistance with the District's appeal. TENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and Comments None. ELEVENTH ORDER OF BUSINESS Chairman's Comments • Mr. Hubbard discussed issues identified with a new pool construction:boating regulations: ;and ADA compliance TWELFTHORDER OF BUSINESS Audience Comments None. $USINESS Adjournment HlRTEENTH ORD fiirther business, There being no Gagne seconded by Mr. Arcane with all in On MOTION by Mr. Gag ..m. favor the meeting was adjourn ed at 12:0_ 4.-421 irman Hubbard --- Cha Justin Faircloth Secretary y;: Heritage Bay Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: August 24, 2020 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Diane M. Manza Lead Recording Secretary RE: Minutes of the May 7, 2020 Meeting Approved at the August 6, 2020 Meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Heritage Bay Community Development District, which are to be kept on file for public access. Encl: Cc: Mr. Gregory Urbancic gurbancic@cyklaw.com justin.faircloth@inframark.com