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Minutes 02/10/2020 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT A regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 10, 2020 at 2:00 p.m. at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Norman Day Chairman Quentin Greeley Vice-Chairman Fred Bally Assistant Secretary John Martino Assistant Secretary Gene Bolton Assistant Secretary Also present were: Justin Faircloth District Manager Dan Cox District Counsel(via phone) Residents The following is a summary of the discussions and actions taken at the February 10, 2020 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call o Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda o Mr. Faircloth circulated two items to the Board, which will be added to the agenda under Old Business, Bulkhead and Bridge Repair/Replacement Project Update. One document is Resolution 2020-02, Approving Loan and Indenture and the other is the Bank Loan Documents. On MOTION by Mr. Day seconded by Mr. Martino with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Public Comments on Agenda Items o No public comments were received. 1 February 10,2020 Cedar Hammock CDD FOURTH ORDER OF BUSINESS Old Business A. Bulkhead and Bridge Repair/Replacement Project Update i. Resolution 2020-02,Approving Loan and Indenture ii. Bank Loan Documents o Mr. Faircloth updated the Board on the following: • Building permits have been filed for hole 9 bridge, hole 16 boulder wall, hole 17 boulder wall, and hole 18 bridge. The remainder of the permits will be filed after receiving documentation from Banks Engineering showing cross-section views of the land bridges with the Contech pipe as requested by the County. • The credit application has been submitted to Contech and culverts have been ordered. • In an email to Mr. Faircloth this morning, Mr. Glase confirmed his commitment to the project. • The Water Management District has accepted the project, said an ERP is not required, and has refunded $150 of the$250 cost for the Water Management District Review. • Cardno is reviewing and working with the Water Management District to renew our water use permit and trying to convert the renewal frequency from a 5-year to a 20- year renewal. Cardno also believes it may be possible to suspend the recharge requirements during the construction phase. In order to do this,a construction plan is required, which Mr. Marshall is completing. The record shall reflect Mr. Bally has joined the meeting. • Valley National has agreed to fund the loan at$1.3 million dollars. • Discussion ensued regarding the terms of the bank loan and the District's tax exempt status. • Mr. Faircloth phoned Mr. Cox to join the discussion. • Mr. Cox reviewed the loan,what it encompasses, and the payment schedule. • Mr. Cox will revise the terminology in the bond, loan agreement and the resolution to state: On May 1, 2021 the District shall make a principal payment in the amount of 50% of the outstanding balance and on May 1, 2022 the District shall pay the remaining balance. Revisions will be made today and sent for review. 2 February 10,2020 Cedar Hammock CDD • During construction the back gate will be closed; however, it will need to be open for emergency personnel and kept clear of materials. This will be worked out with management. • At the request of the Board, Mr. Cox will add a requirement to the loan terms requesting a 10-day notification before the account is debited to ensure funds are in the account. On MOTION by Mr. Day seconded by Mr. Bally with all in favor Resolution 2020-02 was approved as amended. • All Board members signed the Certificate as to Public Meetings and No Conflict of Interest form. FIFTH ORDER OF BUSINESS New Business A. Preliminary FY2021 Budget Discussion o Mr. Faircloth presented the draft budget for review and the following was discussed: • The plan is to meet in March to do a tentative adoption and determine, at that time, whether to do an assessment increase or not. The Board will meet again in April and May,2020 and by June 15,2020 a tentative budget needs to be adopted. • Mr. Faircloth will create a spreadsheet and circulate to the Board each time a transaction is made regarding the Bridge/Bulkhead Repair/Replacement Project. SIXTH ORDER OF BUSINESS Attorney's Report o Discussed earlier in the meeting. SEVENTH ORDER OF BUSINESS Engineer's Report A. Cardno 4th Quarter Water Use Compliance Report o The enclosed water analysis report from Cardno is submitted every quarter to the Water Management District and is also required for permitting. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of January 13,2020 Meeting o Corrections were made which will be reflected in the amended minutes. 3 February 10,2020 Cedar Hammock CDD On MOTION by Mr. Day seconded by Mr. Bolton with all in favor the minutes of January 13, 2020 meeting were approved as amended. B. Approval of the Minutes of January 17,2020 Continued Meeting On MOTION by Mr. Day seconded by Mr. Bally with all in favor the minutes of January 17, 2020 continued meeting were approved. C. Approval of the Minutes of January 20,2020 Continued Meeting o Corrections were made which will be reflected in the amended minutes. On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the minutes of January 20, 2020 continued meeting were approved as amended. D. Approval of the Minutes of January 27,2020 Continued Meeting On MOTION by Mr. Day seconded by Mr. Bolton with all in favor the minutes of January 27,2020 continued meeting were approved. E. Acceptance of the Financials o Mr. Faircloth noted the District recently covered an expense for sidewalk grinding and repairs for$2,750 and is seeking reimbursement from the insurer. Through the insurer,there is a reward program that reimburses annually up to 50°4, of a $5,000 expense for safety related items at no cost to the District. Discussion ensued regarding the water mains and irrigation and ownership of these items. On MOTION by Mr. Day seconded by Mr. Bally with all in favor the financials were approved. F. Motion to Assign Fund Balance as of January 30,2020 On MOTION by Mr. Day seconded by Mr. Bolton with all in favor reallocating the Reserves for Roadways to Bulkheads was approved. 4 February 10,2020 Cedar Hammock CDD G. Field Management Report o Mr. Faircloth discussed the Field Management Report and discussed the conditions in the lakes,issues around the gatehouse,and some roadway items. H. Follow up Items o The Board requested a continuation meeting be held on Thursday, February 13, 2020 at 2 p.m. o The loan closing is scheduled for Wednesday, February 12'h at 9 a.m. o The project is supposed to start on Tuesday, February 18,2020. NINTH ORDER OF BUSINESS Supervisors Requests o None. TENTH ORDER OF BUSINESS Audience Comments o None. ELEVENTH ORDER OF BUSINESS Continuation On MOTION by Mr. Bolton seconded by Mr. Martino with all in favor the meeting will be continued to Thursday, February 13, 2020 at 2 p.m.at the Cedar Hammock Clubhouse. retary ChainmanNice-Chaff an 5 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The meeting of the Board of Supervisors of the Cedar Hammock Community Development District held on Monday, February 10, 2020 at 2:00 p.m. was reconvened on Thursday, February 13, 2 p.m. at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Norman Day Chairman Quentin Greeley Vice Chairman Gene Bolton Assistant Secretary Fred Bally Assistant Secretary John Martino Assistant Secretary The following is a summary of the discussions and actions taken at the February 10, 2020 Cedar Hammock Board of Supervisors continued meeting. Mr. Day called the meeting to order. All Board members were present. A quorum was established. Mr. Day reported that all the area in the hammock on right side of hole#17 before the bunker is considered "preserve" by Collier County as per the original approved plan for Cedar Hammock. As a result, no portion of this preserve area can be disturbed during replacement of the bulkhead on hole #17. The original idea as conceived by Kipp Shulties, the architect for the project, was to use a portion of this land as a source for fill, which now, will not be possible. If fill must be purchased, the current cost according to Glase Golf, the contractor is $17.40 per ton ($24/yard) which would have a significant impact on the cost for the project. A source for the fill will have to be found. Kipp Shulties will meet next week with Glase Golf, Sam Marshall, and Travis Pritchard to explore options. An amendment to the current Permit will be required if fill is sought to be removed from the east side of hole #9 which had been discussed earlier on in the project. 1 The project would be delayed for weeks if there must be an amendment to the Permit. Delivery of capstone is scheduled to start next week. Mr. Day had a call from Travis Pritchard of Artistic Structures, the contractor for the bridges on holes#9 & 18 that he would like to order the lumber for the bridges now so it will be ready on time.The original spec calls for #2 lumber or better and Travis got a quote from his supplier for#1 lumber which is a better grade and typically, the grade that Artistic Structures usually uses. This upgrade from #2 lumber to #1 lumber rough sawn is $5000 for stringers only. Planed lumber#1 for the decking only on both bridges would be an additional $2500. Ralph Verastro, from Bridging Solutions recommended going with the upgrade from #2 lumber to #1 lumber as suggested by Travis Pritchard. After due consideration, it was moved by Mr. Greeley, seconded by Mr. Bally and unanimously voted to approve the change order requested by Artistic Structures to upgrade the lumber for the bridges on hole #9 and hole#18 from #2 lumber to #1 lumber at a cost of$7500. Mr. Day reported that the$1.3 million loan from Valley National Bank for the project was closed with the Bank. Also, Glase Golf obtained its performance bond which is now in place with the insurance company and will be filed with Collier County. Mr. Day suggested that this Meeting be continued until sometime toward the end of next week so that the Board will have more information from Kipp Shulties and Sam Marshall about the permit, excavation in hole#17 pond and fill. Upon motion by Mr. Greeley seconded by Mr. Bally, with all in favor, the Meeting was continued to Friday, February 21, 2020 at 3 p.m. retary Chairman/Vice-Ch ' man -4