Productivity Committee Agenda 07/30/2020July 30, 2020 10:00 AM
Productivity Committee Meeting
3299 Tamiami Trl E
Naples FL, 34112
BCC Board Room
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Adoption of the Agenda
5. Public Comment
6. Adoption of Minutes from Previous Meeting
6.1. February 13, 2020
7. Staff Reports
8. New Business
8.1. Facilities Construction, Engineering and Inspection (CEI) Services Insourcing
9. Old Business
10. Announcements (no action)
11. Committee Member Discussion
12. Next Meeting Time, Date and Location
13. Adjournment
31.A.2
Packet Pg. 1135 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 1 of 7
MEMORANDUM
DATE: March 6, 2020
TO: Nick Casalanguida
Collier County, Deputy Manager
FROM: Damon Grant
Facilities Management, Division Director
REFERENCE: Business Case to Insource CEI Services within the Division of
Facilities Management
Based on the guidance of the Board of County Commissioners and the recommendation of the
Productivity Committee from June 13, 2019 (Attachment 3*), the Facilities Management Division
has been exploring opportunities to strategically insource contracted services, with the objective
of improving efficiencies and to generate savings to the residents of Collier County. The
insourcing versus outsourcing criteria for this strategic initiative is as follows:
I. Insourcing vs. Outsourcing Criteria (I/O)
Planning Horizon: 5 year look ahead
Criteria:
1. Cost / Value Analysis
To be evaluated on an annual basis
2. Personnel Skill Requirements
The ability to recruit and retain skills needed
3. Resource & Technology Requirements
4. Required Response Time and Sensitivity of the work function
5. Supervision Requirements
6. Liabilities and Risk
7. Licensing Requirements
Timeline: To be reevaluated annually for effectiveness and continuous improvement
II. Process
1. Filter the program through I/O criteria (listed above)
2. Develop a Business Model/Plan for Administrative Approval
3. Present to County Manager’s Office
4. Present to the Productivity Committee (when appropriate)
5. Present to Board of County Commissioners (when appropriate)
6. Program Execution
*Attachment 3: Outlines the Division’s initial in-sourcing vs outsourcing considerations (presented to the
productivity committee), which have been further refined into the I/O criteria and process outlined above.
31.A.2
Packet Pg. 1136 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 2 of 7
III. Business Model/Plan
Consistent with Lee County’s operations (Exhibit C), Collier County Facilities Management
is recommending to insource some CEI services. Outlined below is the Facilities Division’s
business model approval request for four (4) new full-time employees (FTE) and the conversion
of five (5) job bank/contracted employees (Exhibit D) to FTE. This will allow the
Division to bring construction, engineering, and inspection (CEI) services, along with
necessary support staff, in-house to achieve potential savings upward of $9,000,000.00 (Exhibit
A) over the next five years; based on below criteria:
Currently, the Facilities Management Division either outsources CEI services or, for small
projects, CEI services are not conducted due to lack of project funding and in-house staff. When
CEI services are outsourced, the county is paying an average of 4.17% to 5.0% of total project
construction cost which over the last year alone equated to over $2 Million (Exhibit B).
Below are some specific examples of recent savings identified by the newly structured CIP Team:
Specific Example of Savings #1:
Jail Kitchen Renovation Project (Active Project)
Project Total Construction Cost: $1,800,000.00
Proposal for CEI Services (Attachment #1): $ 198,762.50 (Savings)
Rate of Return/CEI Percentage: 11.04%
Specific Example of Savings #2:
Clam Pass Boardwalk Replacement & Restroom Expansion (Active Project)
Project Total Construction Cost: $1,871,210.00
Proposal for CEI Services (Attachment #2): $ 118,356.00 (Potential Savings)
Rate of Return/CEI Percentage: 6.33%
To accomplish the projected saving of $9,000,000.00 Facilities Management is requesting the
following:
Four (4) New FTEs
Five (5) Conversions to Full-time from Job Bank/Contracted Labor
Nine (9) FTEs Total (Plus Vehicles and Equipment)
Full cost breakdown can be found below (Exhibit A), including necessary vehicles and equipment.
Initial startup projected costs are approximately $700,000.00, which is a relatively low financial
impact due to budgeted funds coming from the converted positions (existing job
bankers/contacted labor).
Total net costs* of this proposed in-sourcing plan over a five (5) year period is approxmiatly
$2,900,000.00; with the five (5) year anticipated contracted CEI expenditures (at 5.0%) being
$11,900,00.00. When compared, the anticipated savings are upward of $9,000,000.00 over the
next five years. If CEI is projected at 4.17% of construction cost, anticipated savings are upwards
of $7,000,000.00 (Exhibit B).
Additionally, the added value of this proposed plan provides the Division with the necessary
resources to effectively manage the expanded workload from the one-cent sales surtax and Public
Services capital projects. Furthermore, this creates succession planning and a healthy recruiting
pool for the Capital Projects team to overcome challenges with filling vacant positions.
31.A.2
Packet Pg. 1137 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 3 of 7 Exhibit A: *Midpoint salaries are used for budgeting purposes in order to recruit and retain the necessary skill set from the construction industry,given market demands for these types of positions. Support positions have been budgeted at 10% above base, as this is reasonablesalary for successful recruitment.Classification Current EmployeeProposed Salary*Current CostOverall CostVehicles EquipmentNotesSr. Field InspectorJob Bank77,719$ 64,444$ 14,053$ N/A N/A 1% Increase (Conversion from JB to FTE)Sr. Field InspectorNew77,719$ N/A 118,133$ 34,000$ 3,000$ New Full BurdenSr. Field InspectorNew77,719$ N/A 118,133$ 34,000$ 3,000$ New Full BurdenSr. Field InspectorNew77,719$ N/A 118,133$ 34,000$ 3,000$ New Full BurdenSr. Project ManagerNew89,969$ N/A 136,753$ 3,000$ New Full BurdenAssociate PM/ADA Coordinator Job Bank54,661$ 37,936$ 17,272$ 500$ Cost to convert and upgrade to Associate PMAssociate PMJob Bank54,661$ 37,936$ 17,272$ 500$ Cost to convert and upgrade to Associate PMAssociate PMJob Bank54,661$ 62,115$ (6,907)$ N/A 1% Increase (Conversion from JB to FTE)Operations Analyst Contracted57,336$ 69,482$ 17,669$ N/A N/A Cost to convert from Balance to FTE550,510$ 128,000$ 13,000$ Year 1Year 2Year 3Year 4 Year 5First Year Cost:691,510$ Concurrent Costs:550,510$ 550,510$ 550,510$ 550,510$ Five (5) Year Cost:2,893,548$ 4.17% CEI 5% CEIReturn on Investment: 243% 311%Proposed Savings:7,035,348$ 9,011,603$ 26,000$ Staffing Request:31.A.2Packet Pg. 1138Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 4 of 7
Exhibit B:
Recent & Current Projects Contract
Amount
CEI
SERVICES &
INSPECTION
CEI COST %
Anticipated
Year of
Completion
GMD - Roof and HVAC 3,300,000.00$ Wood 80,000.00$ 2.4% FY 2020
GMD Generator 809,854.00$ CH2M Hill 38,904.00$ 4.8% FY 2020
BCIRP Phase I 45,065,454.00$ Wood 1,932,314.00$ 4.3% FY 2020
TOTAL 49,175,308$ 2,051,218$ 4.17%
CEI SERVICES AWARDED FY 2019/2020
31.A.2
Packet Pg. 1139 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 5 of 7
Project CONSTRUCTION
BUDGET
4.17% CEI
SERVICES &
INSPECTION
5%
Anticipated
Year of
Completion
BCIRP PHASE II 30,000,000.00$ 1,251,000$ 1,500,000$ 2022
GOBP 65,000,000.00$ 2,710,500$ 3,250,000$ 2025
COLLIER COUNTY MENTAL
HEALTH FACILITIES 24,000,000.00$ 1,000,800$ 1,200,000$ 2023
HERITAGE BAY PHASE 1 2,220,000.00$ 92,574$ 111,000$ 2021
HERITAGE BAY PHASE 2 8,505,000.00$ 354,659$ 425,250$ 2022
GOLDEN GATE EMS 74 2,750,000.00$ 114,675$ 137,500$ 2023
CAXAMBAS COMMUNITY CENTER 1,500,000.00$ 62,550$ 75,000$ 2021
NAPLES JAIL LAUNDRY
RENOVATION 1,300,000.00$ 54,210$ 65,000$ 2021
COURT HOUSE REWIRING 990,000.00$ 41,283$ 49,500$ 2021
MEDICAL EXAMINER 2,500,000.00$ 104,250$ 125,000$ 2023
PELICAN BAY MAINTENANCE
BUILDING 2,000,000.00$ 83,400$ 100,000$ 2023
COURT HOUSE 6TH FLOOR
REMODELING 2,300,000.00$ 95,910$ 115,000$ 2023
EOC EAST BAY ENCLOSURE 1,400,000.00$ 58,380$ 70,000$ 2021
NAPLES JAIL ELECTRICAL
UPGRADE & GEN SET 3,774,962.00$ 157,416$ 188,748$ 2021
PARKS & REC DEBT SERVICE
PROJECTS 20,000,000.00$ 834,000$ 1,000,000$ 2023
DAS RELOCATION 6,408,261.00$ 267,224$ 320,413$ 2022
EMS US41 2,750,000.00$ 114,675$ 137,500$ 2023
SPORTS COMPLEX PHASE II 19,665,469.00$ 820,050$ 983,273$ 2021
ENCP UPGRADES 1,100,000.00$ 45,870$ 55,000$ 2021
JAIL SECURITY UPGRADES 1,632,790.00$ 68,087$ 81,640$ 2021
CHILLER PLANT REPLACEMENT 13,500,000.00$ 562,950$ 675,000$ 2025
BLDG F HVAC REPLACEMENT 8,000,000.00$ 333,600$ 400,000$ 2025
JAIL ROOF REPLACEMENT 5,000,000.00$ 208,500$ 250,000$ 2025
BLDG H HVAC REPLACMENT (3RD
FLOOR)1,644,417.00$ 68,572$ 82,221$ 2023
NAPLES REGIONAL LIBRARY
HVAC REPLACEMENT 1,756,122.00$ 73,230$ 87,806$ 2021
IMMOKALEE HEALTH HVAC &
ROOF REPLACEMENT 1,403,500.00$ 58,526$ 70,175$ 2021
CHILLED WATER LINE
REPLACEMENT 4,000,000.00$ 166,800$ 200,000$ 2023
ELECTRICAL SWITCH GEAR
REPLACEMENT (CC1)1,800,000.00$ 75,060$ 90,000$ 2021
EOC CHILLER REPLACEMENT 1,202,500.00$ 50,144$ 60,125$ 2021
TOTAL 238,103,021$ 9,928,896$ 11,905,151$
Employee Cost: 2,893,548$ 2,893,548$
Projected Savings: 7,035,348$ 9,011,603$
CEI SERVICES ANTICIPATED NEXT 5 YEARS
31.A.2
Packet Pg. 1140 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 6 of 7
Exhibit C:
From: GrantDamon <Damon.Grant@colliercountyfl.gov>
Sent: Friday, May 8, 2020 9:52 PM
To: Harner, David <DHarner@leegov.com>
Subject: Re: Dave--Question for you
Thanks Dave
Sent from my iPhone
On May 8, 2020, at 4:47 PM, Harner, David <DHarner@leegov.com> wrote:
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Hello Damon,
No Facilities does not use CEI services for Capital Projects
Thank you,
Dave Harner
Lee County Government
Deputy County Manager
239-533-7408 - office
239-229-0721 - cell
239-485-2262 – fax
DHarner@leegov.com
From: GrantDamon <Damon.Grant@colliercountyfl.gov>
Sent: Friday, May 8, 2020 2:45 PM
To: Harner, David <DHarner@leegov.com>
Subject: [EXTERNAL] Dave--Question for you
Hello Dave,
Quick question for you: Does Lee County’s Facilities CIP team utilize Construction, Engineering, and Inspection (CEI)
services for Capital Projects. I know that Facilities was not utilizing CEI services while I was there but didn’t know if this
had changed. I am asking because Collier County is considering going to inhouse PMs and inspectors in lieu of spending
money on outsourced CEI services.
Thank you for your help,
Damon
Damon Grant
Director, Facilities Management
31.A.2
Packet Pg. 1141 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Page 7 of 7
Exhibit D:
Definitions and Terminology:
Job Bank Employees: Are employees hired by Collier County on a short-term basis, but in some cases have
been employed for long periods of time due to operational demands. These staff members receive retirement
and health care benefits but do not receive all the other benefits of a full-time employee (i.e., vacation time, sick
time, & supplemental insurance). This program ends on October 1, 2020 and all job bankers will be converted
to temporary/contracted staff (see below).
Temporary/Contracted Staff: Are staff members hired through a competitively solicited staffing agency
(currently Balance Staffing) to provide augmented staffing due to operational demands. The contracted staff
does not receive any County benefits; these contracted employees only receive benefits directly provided by the
staffing agency. The cost to the County is currently 33.33% markup over the staff member's actual hourly rate.
It is important to note the turnover rate is historically very high with these staff members.
31.A.2
Packet Pg. 1142 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
SCOPE-OF-WORK
J-1 Jail Kitchen Renovation CEI Atkins
1
Professional Engineering Services
For
Collier County J-1 Jail Kitchen Renovation
Atkins will provide professional Construction Engineering and Inspection (CEI) services for the
J-1 temporary kitchen bed down and kitchen renovation project in a responsive, efficient and
timely manner. Coordination and implementation of this contract shall be through the Facilities
Management Division. In accordance with the Collier County Contract Number 13-6164
“Professional Services: Architect and Engineering” the following work is presented.
SCOPE OF WORK
Task A – Construction Engineering & Inspection Services
This project will occur in two phases, including the bed down of a multi-trailer temporary
kitchen facility and the renovation of the existing kitchen. Throughout the duration of
construction for the bed down, Atkins will provide inspection, field testing verification,
validation of monthly estimates (in coordination with County personnel), monitor environmental
protection and permit compliance, daily reports, enforcement of Maintenance of Traffic (MOT),
detailed constructability review of plans as needed, and coordination of bi-weekly work status
meetings (including providing minutes).
Throughout the duration of construction for the kitchen renovation, Atkins will provide part-time
inspection, validation of monthly estimates (in coordination with County personnel), monitor
permit compliance, daily reports, and coordination of bi-weekly work status meetings (including
providing minutes).
During both phases of construction, Atkins will provide document management to track
incoming and outgoing correspondence. Atkins will receive, review and provide
recommendations on Contractor submittals, shop drawings, requests for changes to construction
documents, materials approval, RFIs, claims, and coordinate such information with the Engineer
of Record as appropriate.
For project close-out, Atkins will prepare the substantial completion punch list and inspection of
execution thereof, review and recommend acceptance of as-built drawings, and validate the
contractor’s final estimate. Below is an outline of the CEI services to be provided:
Complete record keeping of activities and events
Contract 13-6164
Attachment #1 31.A.2
Packet Pg. 1143 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Contract 13-6164 SCOPE-OF-WORK
J-1 Jail Kitchen Renovation CEI Atkins
2
Document significant changes to the project
Contract, plan, and specification interpretation
Dispute resolution
Surveillance of contractor activities
Verify Contractor’s monthly pay requests
Monitor contractor’s maintenance of traffic
Monitor contractors field sampling and material testing
This scope of work does not provide for engineering services, design modifications to the
approved plans and specifications, laboratory testing, and / or on-site testing.
Task B – Survey Service
Atkins will provide survey verification to validate that the Trailer Vendor has set the trailer
floors at FEMA elevations indicated in the plans.
SCHEDULE
The above scope is based on the County’s estimated construction schedule of 395 days. Atkins’
CEI services will begin upon issuance of the notice to proceed (NTP), not to exceed 15 days
prior to construction, and continue for a maximum of 30 days past the anticipated construction
schedule, for a combined maximum duration of 440 days.
BUDGET
In accordance with Collier County Contract Number 13-6164 compensation for the above scope
of work will be based on a billing type listed below.
Task A – CEI Services (Time and Materials) $ 196,762.50
Task B – Survey Services (Time and Materials) $ 2,000.00
Grand Total for entire Work Order $ 198,762.50
31.A.2
Packet Pg. 1144 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Civil Engineers Land Surveyors Planners Landscape Architects
Q. Grady Minor & Associates, P.A. Ph. 239-947-1144 Fax. 239-947-0375
3800 Via Del Rey EB 0005151 LB 0005151 LC 26000266
Bonita Springs, FL 34134 www.gradyminor.com
February 7, 2020
Mr. Michael Cherbini
Project Manager
Collier County Department of Facilities Management
3301 E. Tamiami Trail
Naples, FL 34112
RE: Proposal for Professional Services
Clam Pass Park Boardwalk Replacement and Restroom Expansion
Construction Administration
Dear Mr. Cherbini:
Thank you for the opportunity to provide this Proposal for Professional Services related to the
replacement of the boardwalk and handrails, deck addition and restroom expansion at Clam Pass Park.
The services provided under this proposal are to supplement county staff and to provide professional
oversight during the construction phase.
Below is the scope of services for this project:
A. Scope of Services:
I. Civil Engineer and Engineer of Record – Q. Grady Minor & Associates, P.A.
Architect of Record – Parker/Mudgett/Smith Architects, Inc.
1.Post-Bid/Contract Services: We will provide Post-Bid/Contract Services in conjunction
with Collier County. We will review the contractors’ submitted bid documents. We have
included meetings with the County and selected contractor after bidding and as needed
through the award process. We will recommend bid award. This task also includes
upfront work, sub-consultant coordination and project start up.
2.Pre-Construction Conferences and Baseline Reporting: We will coordinate and attend
the Pre-Construction Meetings with Collier County Growth Management Division and
Florida Dept. of Environmental Protection for the Site Permit aspects. We will coordinate
and conduct one or more Pre-Construction meetings with the Contractor, County and
other stakeholders as needed. We will coordinate with the Contractor for his transfer of
Permits to his name as appropriate and application for permit for building. We will
prepare Agenda and Minutes for these meetings. Conduct on-site baseline inspection with
FDEP field representative.
3.Shop Drawing & Submittals Review: We will receive all shop drawings & submittals
from the Contractor. These documents will be logged in upon receipt, distributed, and
returned to the Contractor. We will distribute these shop drawings and submittals to
Attachment #2 31.A.2
Packet Pg. 1145 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Mr. Michael Cherbini
Re: Proposal for Services
February 7, 2020
Page 2
G:\AdminMarketing\PROPOSAL\C\Collier County Facilities Mgmt\Clam Pass\MC00207 Clam Pass CA.docx
Collier County and Team Members for review. We will provide review of all materials,
coordinate other reviews, corrections, rejections and/or approvals.
4.Request for Information: We will receive all RFIs from the Contractor. These will be
logged in upon receipt. We will review these RFIs and in conjunction with the County
address them as appropriate. All responses to RFIs will be forwarded to the County for
review.
5.Construction Progress Meetings: We will coordinate bi-weekly Construction Progress
Meetings with the Contractor, major subcontractors, County, other Team Members, and
other regulatory agencies and other stakeholders as appropriate. We will prepare (in
consultation with the Contractor and County) and distribute an Agenda prior to the
meeting, conduct the meeting, prepare minutes and distribute the minutes. As appropriate
we will follow up on Action Items generated from the meetings. During periods of heavy
construction we will conduct weekly meetings with the Project Manager, Inspector and
Contractor as necessary. These will be held on alternate weeks from the regular
construction meetings.
6.Gopher Tortoise Relocation: Working with our environmental sub-consultant, we shall
excavate relocate the gopher tortoise that are in the path of the proposed construction
access from the beach and in the area of the proposed restroom expansion. The tortoise
shall be temporarily fenced in a remote location in vicinity of the work area and
supplementally fed until the piles have been set by the contractor and the work area
restored. We shall obtain the Florida Fish and Wildlife Commission relocation permit
and close out the permit upon completion. The excavation shall require the use of
mechanical equipment brought to the beach through a beach access point. We shall obtain
a vehicle on the beach permit prior to any work.
7.Detailed Observation: We will provide observations of construction during the 30 week
construction period on a level appropriate for the work being performed. We will review
workmanship, construction methods and materials for general conformance with the
construction documents (as may be modified via work directive change order) and issued
site and building permits. We will coordinate with regulatory agencies for their on-site
observation and inspection. We will keep a log of these observations and inspections and
provide a weekly report of their findings and comments to the County and Contractor.
We will issue inspection reports of site activities and supplement with still photographs
and video recording as appropriate. We will supplement these regular observations of
construction with specialized observation as needed. As necessary, we will be present
during night operation during construction and testing. This would include structural
inspection, soils inspection, de-mucking observation, etc. Separate written reports will be
provided at the times of these observations.
We will maintain a separate set of red-line plans of any minor changes or field adjustments
of construction. On a monthly basis these red-lines will be reviewed and compared with
the Contractor’s red-lines.
8.Application For Payment: We will review and approve Contractors Monthly
Applications for Payment. We anticipate that the Contractor will submit a “Pencil” copy
for review by ourselves and the County prior to the official Application being received.
At completion of the Project, we will coordinate the completion of the final payment
31.A.2
Packet Pg. 1146 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Mr. Michael Cherbini
Re: Proposal for Services
February 7, 2020
Page 3
G:\AdminMarketing\PROPOSAL\C\Collier County Facilities Mgmt\Clam Pass\MC00207 Clam Pass CA.docx
checklist and review for approval of final payment request (in consultation with the
County).
9.Work Directives / Change Orders: We will monitor construction and when necessary
prepare Work Directives for any unforeseen conditions or if clarification of the
construction documents is needed for immediately. As these conditions occur we will
immediately notify the County. We will assist in any cost determination and negotiations
as needed. As appropriate these Work Directives will be incorporated into a Change
Order. If necessary, we will assist in the preparation and negotiation of any Change
Orders that may be required. We will coordinate these issues with the Contractor and the
County as appropriate.
10.Substantial Completion: As requested by the Contractor we will coordinate the
substantial completion walk throughs and system start-ups with the Contractor, major
subcontractors, suppliers, County and other design professionals. Upon completion of
start-up we will assemble all documents and issue a report concerning it.
As construction reaches substantial completion, we will coordinate with the Contractor
and the County for a substantial completion inspection. (We will coordinate with other
regulatory agencies and their inspectors as appropriate.) If deemed substantially complete
a project punch list will be developed. This punch list will be maintained for its
completion.
11.Record Drawings: We will prepare the project record drawings. The record drawings
will be an accurate compilation of our progressive red-lined as-builts, information from
our inspection reports, the contractor’s red-line as-builts, the sub-consultants red-lined as-
builts and the record survey. We will certify the Record Drawings as “Engineer and
Architect of Record”.
12.Project Closeout: We will assist in close-out of the Project. This shall include
coordination of the final inspection as punch list items are complete. It shall also include
coordination with the County Building Department for their final inspection and
certificate of occupancy. We will closeout the FDEP and site permits.
We will deliver to the County original certificates, certified record drawings and final
inspection log book in paper form and on disk in PDF format.
II. Architect – Parker/Mudgett/Smith Architects, Inc.
Parker/Mudgett/Smith Architects, Inc. will provide expert services in assisting Q. Grady
Minor & Associates, P.A. complete the foregoing scope of services related to architectural
elements of the project.
III. Environmental – Collier Environmental Consultants
Collier Environmental Consultants, Inc. (CECI) will provide expert services in assisting Q.
Grady Minor & Associates, P.A. complete the foregoing scope of services related to
environmental and biological elements of the project.
CECI will perform the following specific tasks in addition to assisting us.
1) Conduct complete assessment of plans and permits.
31.A.2
Packet Pg. 1147 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Mr. Michael Cherbini
Re: Proposal for Services
February 7, 2020
Page 4
G:\AdminMarketing\PROPOSAL\C\Collier County Facilities Mgmt\Clam Pass\MC00207 Clam Pass CA.docx
Consult with County and Contractor on evidence of existing Gopher Tortoise Burrows.
Supervise placement of Gopher Tortoise fencing.
Supervise the excavation of Gopher Tortoise burrows and the extraction and relocation of
the animals.
Supervise the care and duration of captive animals.
2) Coordinate and participate in the pre-Construction inspection for listed species along
with the Contractor.
IV. Fee Schedule and Man Hour Table
The attached man hour table identifies personnel categories for Q. Grady Minor & Associates,
P.A. and maximum hours / fees per each task listed in the scope of work.
The sub-consultants are listed lump sum fees listed per each sub-consultant.
Reimbursable expenses directly related to this project will be documented and presented for
reimbursement by Collier County on a monthly basis.
The man-hour table is for services to be performed hourly on a time and material basis according
to approved 13-6164 rate schedule not to exceed the total amount listed.
The services listed in the lump sum tables are fixed fee items.
FEE SCHEDULE
Task Description Budget Type
I.1.Post Bid/Contract Services $3,062 T/M
2 Pre-Construction Conferences $5,148 T/M
3. Shop Dwg and Submittal Reviews $2,358 T/M
4. Request for Information $6,178 T/M
5. Construction Progress Meetings $8,632 Fixed
6. Gopher Tortoise Relocation (see below for Env) $0 Fixed
7. Detailed Observation $54,264 T/M
8 Application for Payment $5,276 T/M
9. Work Directives $5,738 T/M
10. Substantial Completion $7,488 T/M
11. Record Dwgs $4,932 T/M
12. Project Close out $8,280 T/M
II. Architect $6,500 Fixed
III. Environmental (see task 6 above) $9,300 Fixed
R. Reimbursables $500 Cost
Total $127,656.00
31.A.2
Packet Pg. 1148 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Mr. Michael Cherbini
Re: Proposal for Services
February 7, 2020
Page 5
G:\AdminMarketing\PROPOSAL\C\Collier County Facilities Mgmt\Clam Pass\MC00207 Clam Pass CA.docx
Invoices will be issued monthly, payable per the applicable Collier County Purchasing Policy. Any
government imposed sales taxes or fees shall be added to our fees for services under this Proposal.
This proposal is for the aforementioned services only and does not include Site Development Plan
preparation or permitting. You would d pay all application and permit fees.
This proposal is void if no Task Authorization or Purchase Order is issued within 90 days of this date.
Very truly yours,
Michael J. Delate, P.E.
Sr. Vice President
31.A.2
Packet Pg. 1149 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Facilities
Management:
Contractual Services
Attachment #3 31.A.2
Packet Pg. 1150 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Major Contractual Services:
•Janitorial Services - $1,503,000
•Security Services - $1,256,800
•Landscaping Services - $788,800
•Fire Services - $296,000
•Pest Control - $185,000
•Elevator Maintenance– $160,000
Represent 26.5%of the Division Budget
73.50%
26.50%
Contractual Services - Budget
Rest of Division Budget Contractural Services
31.A.2
Packet Pg. 1151 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Janitorial Services Contract:
•Contract #17-7196 with USSI and 3H
•Annual Contract Budget of $1,503,000
•Services Provided:
•General office cleaning, vacuuming,
dusting, carpet cleaning, hard floor
cleaning, window cleaning, garage
cleaning, hand sanitizer & soap dispenser
servicing, etc.
•Services 133 Facilities
31.A.2
Packet Pg. 1152 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Security Services Contract:
•Contract #18-7429 with G4S
•Annual Contract Budget of $1,256,800
•Services Provided:
•Security administration, government center
security, satellite services, patrols, events,
AED maintenance, training, executive
protection, etc.
•Security Posts: 7
•Number of Officers: 22
*This contract is utilized by multiple county
Divisions (figures above are only for Facilities Management)
31.A.2
Packet Pg. 1153 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Landscaping Services Contract:
•Contract #16-6555 with Green Effex
•Annual Contract Budget of $788,800
•Services Provided:
•Mowing, edging, pruning, mulching, weeding, pest controls, fertilization, irrigation system repair and maintenance, trash removal, etc.
•Services 59 Facilities
*This contract is only for Facilities; does not include landscape median maintenance
31.A.2
Packet Pg. 1154 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Fire Services Contract:
•Contract #17-7217 with Cintas
•Annual Contract Budget of $296,000
•Services Provided:
•Maintenance, inspections, & repairs to: fire
alarm systems, sprinklers, fire suppression,
extinguishers, vehicle suppression systems,
exit & emergency lights, monitoring, etc.
•Services 2,673 Fire Extinguishers,
119 Panels, & 3,991 Initiating Devices
31.A.2
Packet Pg. 1155 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Pest Control Contract:
•Contract #16-6698 with Truly Nolen
•Annual Contract Budget of $185,000
•Services Provided:
•Pest control treatments, rodent exclusion services,
trapping services, termite inspections &
treatments, spider & web Fumigation, Etc.
•Services 145 Facilities
31.A.2
Packet Pg. 1156 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Elevator Maintenance Contract:
•US Communities Agreement with KONE
•Annual Contract Budget of $160,000
•Services Provided:
•Maintenance, modernizations, inspections
and repairs of elevators, escalators,
walkways, wheelchair lifts, platform lifts,
dumbwaiters, etc.
•Services 47 Elevators & Lifts
31.A.2
Packet Pg. 1157 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Public Private Partnerships:
Benefits of Contracting
•Can be more cost effective (If insourcing costs are to high)
•Improved staffing flexibility, expertise, and work quality
•Reduces personnel management (HR)
•Reduces need for costly investment for tools, equipment, and technology
Disadvantages of Contracting
•Can become costly (if insourcing costs are low)
•Reduces control of work distribution and ability to make quick changes
•Higher staff turnover
•Redundancy of management roles (contractor and county staff)
•Reduces response times and institutional knowledge
31.A.2
Packet Pg. 1158 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Determining In-source vs Out-Source:
Considerations
•Cost / Value Analysis
•Personnel Skill Requirements
•The ability to recruit and hire
•Resource & Technology Requirements
•Required Response Time and Sensitivity of the work function
•Supervision Requirements
•Liabilities and Risk
•Inherently Governmental Functions
•Licensing Requirements
31.A.2
Packet Pg. 1159 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
In-Source Example (Proposed For FY20):
HVAC Preventative Maintenance and Filter Changes
Determining Factors:
•Cost /Value Analysis
31.A.2
Packet Pg. 1160 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
HVAC Preventative Maintenance and Filter Changes
Determining Factors:
•Low Skill Requirements
•High ability to recruit and hire
•Low Resource & Technology Requirements
•Improved Response Time and Sensitivity of the work function
•Minimal Supervision Requirements
•Improved Liabilities and Risk Reduction
In-Source Example (Proposed For FY20):
31.A.2
Packet Pg. 1161 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Questions?
31.A.2
Packet Pg. 1162 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee - July 30, 2020)
Facilities
Management:
Insourcing Construction,
Engineering, & Inspection (CEI) Services
July 21, 2020
Prepared By: Miguel Carballo
31.A.2
Packet Pg. 1163 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
•Based on the guidance of the Board of CountyCommissionersandtherecommendationoftheProductivityCommitteefromJune13,2019.
•The Facilities Management Division has beenexploringopportunitiestostrategicallyinsource/outsource contracted services
•The objective is to improve efficiencies and togeneratesavingstotheresidentsofCollierCounty.
•Part of this initiative included the establishmentofinsourcingvsoutsourcingcriteriaandprocesses.
History:
2
31.A.2
Packet Pg. 1164 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Determining In-source vs Out-Source:
High-Level Considerations
•Planning Horizon:5 years
•Criteria:
1.Cost / Value Analysis
•To be evaluated on an annual basis
2.Personnel Skill Requirements
•The ability to recruit and retain skills needed
3.Resource & Technology Requirements
4.Required Response Time and Sensitivity of the work function
5.Supervision Requirements
6.Liabilities and Risk
7.Licensing Requirements
•Timeline: To be reevaluated annually for effectiveness and continuous improvement
3
31.A.2
Packet Pg. 1165 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Construction, Engineering,&
Inspection (CEI) Services:
•Functions
•Construction work monitoring
•Construction project documentation
•Construction inspections
•Material receipt &delivery
•Quality management
•Schedule support
•Survey control
•Utility coordination
•Budget management
4
31.A.2
Packet Pg. 1166 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
CEI Services:
•Functions to be outsourced
•Materials testing
•Certifications
•Training
•Structural inspections
5
31.A.2
Packet Pg. 1167 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
CEI Services:
•Construction,Engineering,&Inspection(CEI)Services
•The Facilities Management DivisioneitheroutsourcesCEIservicesor,forsmallprojects,CEI services are notconductedduetolackofprojectfundingandin-house staff.
•When CEI services are outsourced,thecountyispayinganaverageof4.17%to 5.0%of total project constructioncostwhichoverthelastyearaloneequatedtoover$2 Million (Exhibit B).
6
31.A.2
Packet Pg. 1168 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
CEI Insourcing Proposal:
•Requesting for four (4)new full-time employees (FTE)and theconversionoffive(5)job bank/contracted employees to FTE.
•Total of Nine (9)FTE positions.
•This will allow the Division to bring construction,engineering,andinspection(CEI)services,along with necessary support staff,in-housetoachievepotentialsavingsupwardof$9,000,000.00 (Exhibit A)overthenextfiveyears.
7
Year 1 Year 2 Year 3 Year 4 Year 5
First Year Cost:691,510$
Concurrent Costs:550,510$ 550,510$ 550,510$ 550,510$
Five (5) Year Cost:2,893,548$
4.17% CEI 5% CEI
Project CEI Cost:9,928,896$ 11,905,151$
Return on Investment:243%311%
Proposed Savings:7,035,348$ 9,011,603$
31.A.2
Packet Pg. 1169 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Recent Savings:
8
31.A.2
Packet Pg. 1170 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Project CONSTRUCTION
BUDGET
4.17% CEI
SERVICES &
INSPECTION
5%
Anticipated
Year of
Completion
BCIRP PHASE II 30,000,000.00$ 1,251,000$ 1,500,000$ 2022
GOBP 65,000,000.00$ 2,710,500$ 3,250,000$ 2025
COLLIER COUNTY MENTAL
HEALTH FACILITIES 24,000,000.00$ 1,000,800$ 1,200,000$ 2023
HERITAGE BAY PHASE 1 2,220,000.00$ 92,574$ 111,000$ 2021
HERITAGE BAY PHASE 2 8,505,000.00$ 354,659$ 425,250$ 2022
GOLDEN GATE EMS 74 2,750,000.00$ 114,675$ 137,500$ 2023
CAXAMBAS COMMUNITY CENTER 1,500,000.00$ 62,550$ 75,000$ 2021
NAPLES JAIL LAUNDRY
RENOVATION 1,300,000.00$ 54,210$ 65,000$ 2021
COURT HOUSE REWIRING 990,000.00$ 41,283$ 49,500$ 2021
MEDICAL EXAMINER 2,500,000.00$ 104,250$ 125,000$ 2023
PELICAN BAY MAINTENANCE
BUILDING 2,000,000.00$ 83,400$ 100,000$ 2023
COURT HOUSE 6TH FLOOR
REMODELING 2,300,000.00$ 95,910$ 115,000$ 2023
EOC EAST BAY ENCLOSURE 1,400,000.00$ 58,380$ 70,000$ 2021
NAPLES JAIL ELECTRICAL
UPGRADE & GEN SET 3,774,962.00$ 157,416$ 188,748$ 2021
PARKS & REC DEBT SERVICE
PROJECTS 20,000,000.00$ 834,000$ 1,000,000$ 2023
DAS RELOCATION 6,408,261.00$ 267,224$ 320,413$ 2022
EMS US41 2,750,000.00$ 114,675$ 137,500$ 2023
SPORTS COMPLEX PHASE II 19,665,469.00$ 820,050$ 983,273$ 2021
ENCP UPGRADES 1,100,000.00$ 45,870$ 55,000$ 2021
JAIL SECURITY UPGRADES 1,632,790.00$ 68,087$ 81,640$ 2021
CHILLER PLANT REPLACEMENT 13,500,000.00$ 562,950$ 675,000$ 2025
BLDG F HVAC REPLACEMENT 8,000,000.00$ 333,600$ 400,000$ 2025
JAIL ROOF REPLACEMENT 5,000,000.00$ 208,500$ 250,000$ 2025
BLDG H HVAC REPLACMENT (3RD
FLOOR)1,644,417.00$ 68,572$ 82,221$ 2023
NAPLES REGIONAL LIBRARY
HVAC REPLACEMENT 1,756,122.00$ 73,230$ 87,806$ 2021
IMMOKALEE HEALTH HVAC &
ROOF REPLACEMENT 1,403,500.00$ 58,526$ 70,175$ 2021
CHILLED WATER LINE
REPLACEMENT 4,000,000.00$ 166,800$ 200,000$ 2023
ELECTRICAL SWITCH GEAR
REPLACEMENT (CC1)1,800,000.00$ 75,060$ 90,000$ 2021
EOC CHILLER REPLACEMENT 1,202,500.00$ 50,144$ 60,125$ 2021
TOTAL 238,103,021$ 9,928,896$ 11,905,151$
Employee Cost:2,893,548$ 2,893,548$
Projected Savings:7,035,348$ 9,011,603$
CEI SERVICES ANTICIPATED NEXT 5 YEARS
Anticipated CEI Savings:
Recent & Current Projects Contract
Amount
CEI SERVICES &
INSPECTION CEI COST %
GMD - Roof and HVAC 3,300,000.00$ Wood 80,000.00$ 2.4%
GMD Generator 809,854.00$ CH2M Hill 38,904.00$ 4.8%
BCIRP Phase I 45,065,454.00$ Wood 1,932,314.00$ 4.3%
TOTAL 49,175,308$ 2,051,218$ 4.17%
CEI SERVICES AWARDED FY 2019/2020
9
TOTAL 238,103,021$ 9,928,896$ 11,905,151$
Employee Cost:2,893,548$ 2,893,548$
Projected Savings:7,035,348$ 9,011,603$
31.A.2
Packet Pg. 1171 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Consistency with like Counties :
•Recommendation to insource CEI services is consistent withtheFacilitiesManagementbusinesspracticesinLeeCountyGovernment.
10
31.A.2
Packet Pg. 1172 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Real World Comparison:
11
•Plan is to conduct insourced inspection services in conjunction with the CMAR delivery method.
Big Corkscrew Island Regional Park:
Phase 1
Project Cost: $45 Million
Procurement Method: Hard Bid
CEI Method: Outsourced
CEI Cost: $1.9 Million (4.3 % of project cost)
Paradise Coast Sports Complex:
Phase 1
Project Cost: $34 Million
Procurement Method: CMAR
CEI Method: In-sourced (Contracted Labor)
CEI Cost: $86,000 Annually with use of County
vehicle (0.25 % of project cost)
31.A.2
Packet Pg. 1173 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Other Benefits:
•Provides necessary resources toeffectivelymanagetheexpandedworkloadfromtheone-cent salessurtaxandPublicServicesDepartmentcapitalprojects.
•Furthermore,this creates successionplanningandahealthyrecruitingpoolfortheCapitalProjectsteamtoovercomechallengeswithfillingvacantpositions.
12
31.A.2
Packet Pg. 1174 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee
Questions?
31.A.2
Packet Pg. 1175 Attachment: Agenda and Backup Documentation 7-30-20 (13098 : Productivity Committee