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Backup Documents 07/14/2020 Item #16C 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 G 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office SRT 8/12/20 4. BCC Office Board of County bj Commissioners )S I� 5. Minutes and Records Clerk of Court's Office 9 634/14' PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jim Morton/PUD Contact Information 239-253-0868 Contact/Department Agenda Date Item was July 14,2020 Agenda Item Number 16C5 Approved by the BCC Type of Document Change Order No. 1 to Agreement No. 19- Number of Original 1 Attached 7615,Big Corkscrew Island Regional Park, Documents Attached adding 123 days to the South Contract portion of the Park Project. PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JM signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JM Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JM document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JM signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JM should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 07/14/2020 and all changes made during JM the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. Ann P. Jennejohn From: Ann P.Jennejohn Sent: Thursday, August 13, 2020 10:13 AM To: MortonJames Subject: Change Order No. 1 Contract#19-7615 (7-14-20 BCC Meeting) Attachments: Backup Documents 07_14_2020 Item #16C 5.pdf Good Morning Jim, An executed copy of the document referenced above, Item #16C5 from the July 14, 2020 BCC Meeting is attached for your records. Thank you! Ann Jennejohn 13MR Senior Deputy Clerk ` ,�� <tie k Clerk to the Value Adjustment Board 4$4 `�, Office: 239-252-8406 Fax: 239-252-8408 (if applicable) Ann.Jennejohn@CollierClerk.com e Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail, Suite #401 Naples, FL 34112-5324 www.CollierClerk.com 16C5 Procurement Services leY County Procurement Order Form ❑Contract Modification 0 Work Order Modification ❑Amendment Contract#: 19-7615 Change#: 1 Purchase Order#: 4500201457 Project#: 80039 Contractor/Firm Name: ASTRA Construction Services LLC Contract/Project: Big Corkscrew Island Regional Park Project Manager Name: James K. Morton, PE Division Name: Facilities Management Original Contract/Work Order Amount $ 45,065,454.00 10/8/19, 11.D Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 45,065,454.00 10/8/19, 11.D Last BCC Approval Date; Agenda Item# Current Contract/Vllork Order Amount $ 45,065,454.00 3/11/2021 SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 45,065,454.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Notice to Proceed 11/12/2019 Original 3/11/2021 Last Approved 3/11/2021 Revised Date 7/12/2021 Date Completion Date Date (Includes this change) #of Days Added 123 Select Tasks ❑Add new task(s) ❑Delete task(s) ❑Change task(s) 0 Other(see below) Provide a response to the following: 1.)detailed and specific explanationlrationale of the requested change(s)to the task(s)and I or the additional days added(if requested);2.)why this change was not included in the original contract;and,3.) describe the impact If this change is not processed. Attach additional information from the Design Professional and/or Contractor if nCorrect dates wer in original contract eeded. 1 To approve Astra Construction Services' request for a 123 day(approximately 25.36%)time extension,an additional 123 days, for the "Big Corkscrew Island Regional Park Contract No. 19-7615'for the South Contract portion of the Project. 2 Contractually,the South Phase of the project was scheduled to have a delayed start of approximately 4 months,totaling 608 days from the Notice to Proceed. However, in order for the North Phase to meet substantial completion 11/27/2020,many construction items in the South Phase must be started and completed within the same schedule.These items include among others de- watering of the pools,and utilities that serve the North Phase.Therefore,the Notice to Proceed was issued for both North, and South for 11/12/2019. The requested 123-day(approximately 25.36%)time extension will recoup the 4-month difference in the start date between the North Phase and the South Phase. Once approved,the construction schedule for the South Contract will have an overall 608 days from Notice to Proceed to Final Completion, a date of 7/12/2021. 3 If not approved the GC will not have sufficient time to reach Substantial and Final Completion of the South Contract and open BCIRP on time. Prepared by: " Date: 06/16/2020 Senior Project Manager: James K. Mort ciliti ement Morton, PE, Faes Manag Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/ Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY BCC Admin BCC ES CAO 1 6C 5 AI-bahouAyou b Digitally signed by Al-bahouAyoub Accepted by: Date: 2020.06.18 10:36:12 -04'00' Date: Principal Project Manager Ayoub al-Bahou, PE, Facilities Management WilliamsBarry Digitally signed by WilliamsBarry Approved by: Date: 2020.06.18 14:15:53 -04'00' Date: Division Director: Barry Williams, Parks&Recreation �r Mined W Or.+9..on Accepted by: Grant Beeson ON CAUS,o:2 o u "`�" Beeson Services. Date: ASTRA Construction Services, LLC TITLE Digitally signed by Michael J. Delete, P.E. Approved by: _ Date:2020.06.18 09:52:59-04'00' Date Q Grady Minor, TITLE SchneebergerSara Digitally signed by SchneebergerSara Approved by: Date: 2020.06.18 15:58:22-04'00' Date: (Procurement Professional) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY BCC Admin BCC ES RIR Se 16C5 ATTEST: BOARD OF COUNTY COMMISSIONERS Crystal K. Kinzel,Clerk of Courts COLLIER COUNTY,FLORIDA &Comptroller o° BY: -��. C By: Burt . Saunders,Chairman r� Q" Dated: a1' f- . � -:' at) a.0 Attist a3 to Co rt1 s slgr#a re.0nly;•3;� ►_, :pTofe1 0 as t: Dept County Attorney Scott R.Teach Item# II1 Agend 4 Date Dated g e i zeao notti:: Deputy Clot 1 S/V