Backup Documents 07/14/2020 Item #16A34 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 A 3 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete muting lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office CAO 712420
2. Board of County Commissioners Office BOCC by
3. Minutes and Records Clerk of Court's Office 1'(/ 72e 1 a a
-4f;ps"
4. Send to FDOT for signature: Steve Miller GCJ
FDOT District One
801 North Broadway Ave
Bartow, FL 33830
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Heather Meyer/GMD 239-252-5765
Contact/ Department
Agenda Date Item was July 14,2020 Agenda Item Number 16A.34
Approved by the BCC
Type of Document Amendment to Contract ARX56 for Signal Number of Original 2
Attached Maintenance Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK HM
2. Does the document need to be sent to another agency for additional signatures? If yes, HM
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be HM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's HM
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the HM
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's HM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on July 14,2020 and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this Line,.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Crystal K. Kinzel 1 6 A 3 t l
c�C��T COURT
Collier County
o � Clerk of the Circuit Court and Comptroller
c 3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
n QP
o`<��R<'ouN-ri,vx-
July 23, 2020
FDOT - District One
Attn: Steve Miller
801 North Broadway Ave.
MS 1-8
Bartow, Florida 33830
Re: FDOT Amendment to Contract No. ATX56 for Signal Maintenance
Transmitted herewith are two (2) original agreement of the above referenced
document, as adopted by the Collier County Board of County Commissioners of
Collier County, Florida on Tuesday, July 14, 2020, during Regular Session.
Once fully executed, please forward an agreement to be kept as part of the
Board's Records an envelope has been provided for you convenience.
Very truly yours,
CRYSTAL K. KINZEL, CLERK
•
Martha Vergara, Deputy Clerk
Phone-(239)252-2646 Fax-(239) 252-2755
Website-www.CollierClerk.com Email-CollierClerk@collierclerk.com
DocuSign Envelope ID:3EBE532D-427A-4920-AOCF-8BDEOAA331 D8
1 6 A 3 4
STATE OF FLORIDA DL'PARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
CONTRACT NO. ARX56
FINANCIAL PROJECT NO. 4126681813M
F.E.I.D. NO. F596000558002
AMENDMENT NO. 2
THIS AMENDMENT TO THE TRAFFIC SIGNAL MaENANCE AND COMPENSATION AGREEMENT('Amendment'),is
entered into this 4th day of Augus between the Florida Department of Transportation, an agency of the
State of Florida,herein called the"Department",and the Collier County ("Maintaining Agency').
RECITALS:
WHEREAS, the Department and the Maintaining Agency on June 23rd 2015 entered into a Traffic Signal Maintenance
and Compensation Agreement("Agreement");and
WHEREAS,the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE,in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Exhibits A and B are amended,superseded,and replaced in their entirety with the new Exhibits A and B that are attached
to this Amendment.
2. Except as modified in this Amendment,all terms and conditions of the Agreement and any amendments or modifications
thereto remain in full force and effect
IN WITNESS WHEREOF,the undersigned parties have executed this Amendment on the day, month and year set forth above.
STATE OF FLORIDA
1i , Florida DEPARTMENT OF TRANSPORTATION
ainlaini 1Ly ,—DocuSigned by:
By: By. Pahl.
-- (Authorized bignature) — -.n3b333(cam ihorrzec7 Signature)
Print/Type Name: ue.� L_ Sciacci9 cS Print/Type Name: Nikesh Patel
Interim District Traffic Operations Engineer
Title' ChQ6-MO1 r Title: -DocuS aned by:
ri90 rt. 00,..0, .
Legal Review:
Attorney: Date:
prove s to f rrn legality
ATTEST
CRY51-AI K.KINZEI„CLERK
TT Sco . ach,Deputy County Attorney
BY: Y i
Atte, t as to Cha'
16A3 !t.A
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
CONTRACT NO. ARX56
FINANCIAL PROJECT NO. 41266618801
F.E.I.D. NO. F596000558002
AMENDMENT NO. 2
THIS AMENDMENT TO THE TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT("Amendment'),is
entered into this day of between the Florida Department of Transportation,an agency of the
State of Florida, herein called the"Department",and the , Florida("Maintaining Agency").
RECITALS:
WHEREAS, the Department and the Maintaining Agency on June 23rd 2015 entered into a Traffic Signal Maintenance
and Compensation Agreement("Agreement');and
WHEREAS,the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants in this Amendment,the Agreement is amended as
follows:
1. Exhibits A and B are amended,superseded,and replaced in their entirety with the new Exhibits A and B that are attached
to this Amendment.
2. Except as modified in this Amendment,all terms and conditions of the Agreement and any amendments or modifications
thereto remain in full force and effect.
IN WITNESS WHEREOF,the undersigned parties have executed this Amendment on the day, month, and year set forth above.
STATE OF FLORIDA
CO , Florida DEPARTMENT OF TRANSPORTATION
alntaini cy
By: By:
(Authonzed Signature) (Authonzed Signature)
Print/Type Name: 1r4 L. so,,,.rdQrS Print/Type Name:
Title: ClQ1C c - j-- Title:
Legal Review:
Attorney: Date:
p;1:0;e s to f rm legality
ATTEST
CRYSTAL K,KINZEL,CLERK
)41/Cfatt
( Sco each,Deputy County Attorney
BY:
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16A34 p, .,„--; ‘,.1.
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
Exhibit B-Method and Limits of Compensation
1.0 PURPOSE
This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services
described in this Agreement and in Exhibit A and method by which payments will be made.
2.0 COMPENSATION FOR MAINTENANCE AND OPERATION
For the satisfactory completion of all services related to maintenance and operation detailed in this Agreement and
Exhibit A of this Agreement,the Department will pay the Maintaining Agency the Total Lump Sum(minus any
retainage or forfeiture)in Exhibit A. The Maintaining Agency will receive one lump sum payment(minus any
retainage or forfeiture)at the end of each fiscal year for satisfactory completion of service.
Beginning in the fiscal year 2016-17,for traffic signals that are not interconnected with telecommunications and
are not monitored at a central location,the compensation amount shall be$3,131.The compensation amount for
traffic signals that are interconnected with telecommunications and are monitored at a central location shall be
$4,500 per signal location.These differential compensation amounts shall be in effect beginning July 1,2016.The
Table below shows the compensation amount for the various devices for fiscal years 2015-16 and 2016-17,and
beyond.
Total Lump Sum(minus any retainage or forfeiture)Amount for each fiscal year is calculated by adding all of the
individual intersection amounts.
Pedestrian Flashing Beacon:includes school zone beacons,pedestrian crossing beacons, and rectangular rapid
flashing beacons(RRFB).School zones,crosswalks and warning sign locations shall be paid at a unit rate regardless
of the number of individual beacons or poles.
Connected and Automated Vehicle Devices:include roadside units and on-board units only.
Unit Compensation Rates per Intersection on the State Highway System
Speed
•
Activated Connected •
Traffic Traffic Signal Intersection Pedestrian Emergency Warning Traffic Travel Uninterrup and
Interconnecte Flashing Warning tible Power
FY Signals Control Fire Dept. Display Time Automated
d&monitored Beacon Beacon Supplies
(TS) (IMTS) Beacon(ICB) (PFB) Signal(FDS) (SAWD)or ( B) Detector (UPS) Vehicle
Blank Out Devices
Sign(BOS)
2015
-16 3040 760 608 1064 304 304
2016
-17 3131 4500 783 626 1096 313 313 100 100
2017
-18 3216 4622 805 643 1126 322 322 103 103
2018
-19 3307 4752 828 662 1158 332 332 106 106
2019
-20 3393 4876 850 680 1189 341 341 109 109
2020
-21 3482 5003 873 698 1220 350 350 112 112 500
2021
-22 3577 5139 897 717 1253 360 360 116 116
2022
-23 3678 5283 923 738 1289 371 371 120 120
2023
-24 3785 5437 950 760 1327 382 382 124 124
IP
16434
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
AMENDMENT TO TRAFFIC SIGNAL
MAINTENANCE AND COMPENSATION AGREEMENT
Based on the Consumer Price Index(CPI),the Unit Rate for the following fiscal year will be adjusted accordingly,
unless otherwise specified in an amendment to this Agreement. However,if CPI is negative,there shall be no
reduction from the previous year's compensation.No CPI adjustment will be made for Connected and Automated Vehicle
Devices.
3.0 COMPENSATION FOR REPAIR AND/OR REPLACEMENT OF DAMAGED TRAFFIC SIGNALS AND DEVICES
For the satisfactory completion of all services related to repair and/or replacement of damaged Traffic Signals and
Devices detailed in this Agreement,the Department will pay the Maintaining Agency a Lump Sum amount of the actual
costs incurred for the replacement and/or repair of the damaged Traffic Signals and Devices as set forth in
the invoice submitted to the Department.The invoice for the costs incurred for the replacement and/or repair of
damaged Traffic Signals and Devices shall contain the information required in Exhibit C and any other additional
information requested by the Department to justify the costs incurred.The reimbursement amount is subject to
approval by the Department.
4.0 PAYMENT PROCESSING
For regular maintenance costs,the Maintaining Agency shall invoice the Department in a format acceptable to the
Department,on an annual basis for the reimbursement costs incurred by the Maintaining Agency for the previous year
prior to June 30th of each year.For example,the Maintaining Agency shall submit its invoice for the previous year
beginning July 1,2015 through June 30,2016 no later than June 30,2016.
For costs incurred for repair and/or replacement of damaged Traffic Signals and Devices,applicable
reimbursements will be processed after the Department receives a properly completed and supported invoice
from the Maintaining Agency,The Maintaining Agency shall submit invoices for repair and/or replacement costs
due to damaged Traffic Signals and Devices at least on an annual basis but the Maintaining Agency may also submit
such invoices to the Department on a quarterly basis.
•
1j
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