#19-002-WV (Benevate, Inc.)THIRD AMENDMENT TO AGREEMENT #19-002-WV
FOR
GRANT MANAGEMENT SOFTWARE
THIS AMENDMENT, made and entered into on this 14'' day of July 2020, by and between Benevate,
Inc. (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County" or
"Customer"):
WHEREAS, on October 15, 2018, the County entered into a SAAS Services Agreement with
Contractor for the purchase of a hosted software for the enrollment, qualification, administration and reporting of
federal and state grant programs with a one-time implementation fee of $6,000 and annual hosting, maintenance
and support fee of $33,000; and
WHEREAS, on February 17, 2020, the County administratively approved the First Amendment to the
Agreement to include additional grant programs, add ten (10) additional user licenses and increase annual hosting,
maintenance and support fee to $49,800; and
WHEREAS, on June 9, 2020 (Agenda Item No. 16.D.9), the County approved the Second Amendment
to the Agreement to: include seven (7) additional Administrative Licenses at an additional cost of $6,300 and
replace Affordable Housing Density Bonus Program with Asset Management Program, and revise the expenditure
threshold language found under Section 11. Supplemental Terms and Conditions to require Collier County Board
of County Commissioners approval of expenditures exceeding $50,000; and
WHEREAS, in response to the COVID-19 crisis, grant funding is now available for Collier
County residents and small businesses but to administer the funding, staff seeks to further amend the Agreement
to add two additional Programs: (1) the Rental/Mortgage/Utility Assistance Program, and (2) Micro-
Enterprise/Small Business Development Program; one which will the replace existing Homeless Grant
Management (ESG) Program, increase the number of Administrator Licenses, and increase annual Hosting,
Maintenance and Support fee by $6,300.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is
agreed by the parties to amend the Agreement, as follows:
1. A one-time implementation and configuration fee of $8,000 of Micro- Enterprise/Small Business Program
and Rental/Mortgage/Utility Assistance Program ($1,500/each) and two months of Database Servicer
Capacity' for CARES Act ($2,500 per month) is added to the Agreement, as reflected in the below changes
to Exhibit "A."
2. Effective upon execution of this Third Amendment, the Hosting, Maintenance and Support fee will
increase to $62,400/annually, as reflected in the below changes to Exhibit `B."
3. The below attached Third Amendment Pricing Proposal is hereby incorporated into the Agreement
4. Except as modified through this Amendment, all other terms and conditions of the Agreement shall remain
the same.
Words Lek Thr- are deleted; Words Underlined are added
Services Fees: $56,100.00 $62,400.00 per year, payable Initial Service Term: Two (2) years from Effective Date
annually in advance, subject to the terms of Section 4 and Per
User Pricing attached as Exhibit D hereto.
EXHIBIT A
Services Statement of Work
1. SaaS Services Description. Company will provide Customer with hosted software for the enrollment, qualification,
administration and reporting of the following "Programs:"
a. Public Services Grant Management (CDBG/HOME)
b. Homeless .-:. ant Management (ESG) b. Rental/Mort ga eg /Utility Assistance Program
c. Down Payment Assistance Program
d. Housing Rehabilitation Program
e. Services for Seniors Program
f. County -Wide Impact Fee Deferral
g. Asset Management Program
h. Micro-Enterprise/Small Business Development Program
*
EXHIBIT D
SERVICE FEE
Service Fees
Annual Fee
Number of Users & Programs
Hosting, Maintenance and Support
$56,100.00*
• 33 42 Administrator Licenses
described in Exhibit A and B
$62,400.00 *
* -7 g Programs as defined in Exhibit A
*Company reserves the right to increase the annual Services fees at the end of the Initial Service Term or then -current renewal
term by no more than 5% of the then previous year's cost ("Renewal Price Cap"), upon thirty (30) days prior notice to Customer
(which may be sent by email)
[Third Amendment Pricing Proposal to follow]
Words Seek Thr- are deleted; Words Underlined are added ��o
THIRD AMENDMENT PRICING PROPOSAL
PRICEANNUAL_]
AglIggi Rgcgring F e&,jjjjjjjjjjjjjjjj�FUS�ER w USERS PRICE
Neighborly Software Per Administrator Fee (Users 1-10) $175 Monthly
Neighborly Software Per Administrator Fee (Users 11-20) $125 Monthly already purchased
Neighborly Software Per Administrator Fee (Users 21+) $75 Monthly 7 $6,300.00
Technical Support Included
Hosting/Security in Microsoft Tier IV Data Center Included
- Data Storage, Backup and Recovery Included
ANNUALTOTAL $6,300.00
•
lementation Per Program'
$1,500
One Time
2 $3,000.00
nfiguration to Client Design
7or
Included
Training (8 hrs Virtual)
Included
Administrator Guide
Included
- Travel (currently not available during COVID-19 pandemic)
$800
Per Trip
0 $0.00
*Increased Database Server Capacity' for CARES Act
$2,500
Monthly
2
$5,000.00
(Optional) - Integration with Property Database
$2,500
One Time
$0.00
(Optional) 'Data Migration of Active Loans (Minimum $2,000)
$2.50
Per Loan
$0.00
(Optional) - Craftsman Book Spec. Database -Cost Estimating
$500.00
Annually
$0.00
a - Includes configuration for the following programs: ONE TIME IMPLEMENTATION TOTAL $ 8,000.00
(1) CARES Act - M1Cf0-Lneerprise / Small Business
(2) CARES Act - Rental/Mortgage/Utility Assistance
YEAR ONE TOTAL: $14,300.00
1. Recurring fees are invoiced annually in advance.
2. Implementation fees are invoiced at engagement
3. * Increased Database Server Capacity - Neighborly Software will increase database server capacity on Microsoft
Azure to ensure the availability of resources will meet expected demand from the program. Pricing is based on 2
month of surge capacity with the option to add additional months or reduce it by a month if needed.
[Signature Page to follow]
IN WITNESS WHEREOF, the parties have executed this Third Amendment on the date and year
first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel, Clerk of Court &
Comptroller
By WV
Dated: L) I I
(SEAL) Attest to chairman's
signature only.
Contractor's Witnesses:
-v
First Witness
TType/print witness nameT
t�.e, � V-, ---- --
Second Witness
TType/print witness nameT
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Burt L. Saunders, Chairman
CONTRACTOR:
BENEVATE, INC.
By: CWILI
Sig ur �p
TType/print signature and title
Date
pproved as t Fo and egality:
.—,,, L
Sc . Teach, Deputy County Attorney
Page 4 of 4
Third Amendment to Agreement # 19-002-NS
Detail by Entity Name
Page 1 of 1
Florida Department of State
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Department of State / Division of Corporations / Search Records / Search by Entity Name /
Detail by Entity Name
Rejected Filing
BENEVATEINC
Filing Information
Document Number
W20000071800
Filed Date
07/10/2020
Expire at Usual Time
Y
Penalty Fee
00.00
Associated Document
Number
Document Type
Filed By
JASON RUSNAK
3423 PIEDMONT RD NE
ATLANTA, GA 30305
Document Images
No images are available for this filing.
Flo,da Department of State, Division of Corporations
DIVISION OF CORPORATIONS
http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai 1?inquirytype=Entity... 7/13/2020