Backup Documents 07/14/2020 Item #16A29ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 A 2 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip m— ,,,,,; Ii-, ,;;,,,;,.. ,,, , ,,; -. ,,,, 11 , ,„1 ;,,c County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines #1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature draao
-
--
ne thro
-
h rt;., i:-w, _.",
..... ., R.... . .. 1 .,..,. .otc u1c unmKust - rorward to me coon Attornev Office.
Route to Addressees (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office (� . �h
4. BCC Office Board of County v
Commissioners
5. Minutes and Records Clerk of Court's Office
161
Ozp#%,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above. may need to contact staff fnr additional nr tnissino inf rm-tier
Name of Primary Staff
161
Ozp#%,
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above. may need to contact staff fnr additional nr tnissino inf rm-tier
Name of Primary Staff
Mindy Collier
Phone Number
239-252-6139
Contact / Department
Agenda Date Item was
7/14/2020
Agenda Item Number
16.A.29
Approved by the BCC
Type of Document
Agreement
Number of Original
I
Attached
Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
l .
Does the document require the chairman's original signature?
MC
2.
Does the document need to be sent to another agency for additional signatures? If yes,
MC
provide the Contact Information(Name; Agency; Address; Phone on an attached sheet.*
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
MC
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
MC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
MC
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
MC
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
MC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 7/14/2020 and all changes made during
MC
the meeting have been incorporated in the attached document. The County
Attorne 's Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for th
P9
Chairman's signature.
*******See Attached for mailing directions - Address to send to is circled �'/
16Ae
A. Maintenance of Records: The DISTRICT shall provide the necessary information to
the ENTITY as set forth in Exhibit "C". The ENTITY shall maintain all financial/non-
financial records through:
(1) Identification of the state or federal awarding agency, as applicable
(2) Project identification information included in the Catalog of State Financial
Assistance (CSFA) or the Catalog of Federal Financial Assistance (CFFA), as
applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and applicable rules of the Executive Office of Governor, rules of the
Chief Financial Officer and rules of the Auditor General and the State Projects
Compliance Supplement
(4) Audit/accountability requirements for federal projects as imposed by federal laws
and regulations
(5) Submission of the applicable single audit report to the DISTRICT, as completed
per fiscal year
B. Examination of Records: The DISTRICT or designated agent, the state awarding
agency, the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the ENTITY's financial and non -financial
records to the extent necessary to monitor the ENTITY's use of state or federal financial
assistance and to determine whether timely and appropriate corrective actions have been
taken with respect to audit findings and recommendations which may include onsite visits
and limited scope audits.
22. All note---- -. ,,,,,,,, %1V,,,,,,L,,.:__' regarding this AGREEMENT shall be in writing and
:,,rwarded to the attention of the followii,b Individuals:
South Florida Water Management Dis
Attn: Brad Jackson, Principal Engineer
Attn: Sharman Rose, Contract Specialist
2660 Horseshoe Drive North, Suite 101
Naples, FL 34104
Telephone No. (239) 263-7615
Email: brjackso ,sfwmd.gov
Collie, County
Attn: Mi, We Mosca, Project Manager
Capital Pi ject Planning, Impact Fees and Program
Managem nt
2685 Sor it Horseshoe Drive, Suite 103
Naples :'L 34104
Tel- .,tone No. (252) 252-2466
-,nail: Michele.Mosca(n colliergov.net
23. COUNTY shall send its invoices and any attachments to APInvoice(a sfwmd.gov and a
copy to the DISTRICT Project Manager. All invoices must reference the COUNTY's
legal name as authorized to do business with the State of Florida; DISTRICT'S
AGREEMENT Number and Purchase Order (PO) Number as specified on the
cover/signature page of the AGREEMENT; a unique invoice number not previously used;
date; a description of the services performed, and the amount to be invoiced. COUNTY
shall: 1) submit invoices using a pdf file at a resolution of no less than 300 dpi; 2) name
the pdf file with the COUNTY's name and the PO number; 3) provide all required
attachments with the invoice file (refer to Attachment I to Exhibit C), and 4) include the PO
number and Invoice number in the subject line of the email. If email or pdf filing is not possible,
the COUNTY must provide the above to the following address:
Page 5 of 7, Agreement No. 4600003935
0
Crystal K. Kinzel
Collier County
Clerk of the Circuit Court and Comptroller
3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
July 22, 2020
South Florida Water Management District
Sharman Rose, Contract Specialist
2660 Horseshoe Drive North, Suite 101
Naples, FL 34104
16A29
Re: Agreement 4600003935 Amendment No. 1 between SFWMD and Collier County
Ms. Rose,
Attached for further execution is an original copy of the Agreement referenced above,
approved by the Collier County Board of County Commissioners on July 14, 2020.
After it is signed by SFWMD, please email a signed copy of the agreement amendment
to ann.jennejohn(Ocollierclerk.com , thereby providing a fully executed document for the
records of the Collier County Board of County Commissioners.
If your office requires further information regarding this mailing, please feel free to
contact me at 239-252-8406.
Thank you.
CRYSTAL K. KINZEL, CLERK
Ann Jennejohn,
Deputy Clerk
Attachment
Phone- (239) 252-2646
Website- www.CollierClerk.com
Fax- (239) 252-2755
Email- CollierClerk@collierclerk.com
16Ae
t. SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
4600003935-A01
AMENDMENT NO. 01
TO AGREEMENT NO.4600003935
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
This AMENDMENT NO. 01, is entered into on to that Agreement dated
December 21, 2018, between "the Parties," the South Florida Water Management District
(District), and Board of County Commissioners of Collier County, Florida (County).
Background
1. The Governing Board of the District, at its December 13, 2018 meeting, approved
entering into this Agreement with the Parties for the Cocohatchee and Palm River Conveyance
Improvements
2. The term of the Agreement was eighteen (18) months.
3. The Parties wish to amend the Agreement to extend the period of performance and
amend the Terms of Conditions of the Agreement.
Terms and Conditions
4. The term of the Agreement is hereby extended by fifteen (15) months and the expiration
date, as amended, is September 21, 2021. Regardless of the actual date of execution, this
AMENDMENT NO. 01 shall be effective as of June 21, 2020.
This AMENDMENT NO. 01 shall be at no additional cost to the District.
6. Article 10 is hereby revised to read as follows:
"All work to be performed under this AGREEMENT is set forth in Exhibit "A", Statement
of Work which is attached hereto and made a part of this AGREEMENT. The COUNTY shall
submit quarterly progress reports detailing the status of work to date for each task. The work
Page 1 of 2, Amendment No. 01 to Agreement No. 4600003935
02-26-2018
I
1 6A29
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
specified in Exhibit "A" shall be under the direction of the COUNTY but shall be open to periodic
review and inspection by either party. No work set forth in Exhibit "A" shall be performed beyond
August 16, 2021, unless authorized through execution of an amendment to this AGREEMENT to
cover succeeding periods.
7. Article 32 is hereby revised to read as follows:
"Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs 1-31
(b) Exhibit "A" Statement of Work
(c) Exhibit "B-1" Payment and Deliverable Schedule
(d) All other exhibits, attachments and documents specifically incorporated herein by
reference"
8. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B-1 ", attached hereto and made a part of this AMENDMENT NO. 01.
9. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby
s AMENDMENT NO. 01 on the date first written above.
Item #
Agenda SOUTH FLORIDA WATER MANAGEMENT DISTRICT
Date
4Red%
( X By:
Candida Heater, Director
tyClerk Administrative Services Division
Y
SFW 000UR T APPROVED
06/03/2020 `r
DATE:
BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLOR A
Lp `lL R; KIN22Ul-, CLERK
C ,
:.,.. - , .ILrK By: y
as to Ch x
sicnat e-on .. Title:
Apr Io form d legality
V
-fie 2 of 2, Amendment No. 01 to Agreement No. 4600003935
Jeffrey A. Klatz11c w, County Attorney 02-26-2018
� l4i
16A2
EXHIBIT "B-1"
DELIVERABLES AND PAYMENT SCHEDULE
COLLIER COUNTY
COCOHATCHEE AND PALM RIVER CONVEYANCE IMPROVEMENTS
All deliverables submitted herein are subject to review and acceptance by the District Project
Manager(s). Acceptability of all work will be based on the judgment of the District Project
Manager(s) that the work is technically complete and accurate.
The County shall submit a final invoice upon completion of the Tasks in accordance with the
schedule set forth below and payment shall be made following receipt and acceptance of
deliverables by the District Project Manager(s).
As specified below, the District agrees to pay the County in accordance with established rates for
the services specified in Attachment "A" (Statement of Work).
DISTRICT
Estimated
COUNTY
Not -To-
Project
Task
Deliverable(s)
Due Date
Share
Exceed
Cost
(50%)
Share
(100%)
50%
1
Design Plans, Permits and
June 15, 2020
N/A
N/A
N/A
Project Specifications
2
Bid, Contractor Selection
October 1, 2020
N/A
N/A
N/A
and NTP
January 4, 2021
N/A
N/A
N/A
Exhibit "C" -Quarterly
April 1, 2021
N/A
N/A
N/A
3
Status Report
July 1, 2021
N/A
N/A
N/A
Final Report
Complete 100% of
construction activities per
design plans, project
4
specifications, and
August 16, 2021
$388,000
$388,000
$776,000
applicable permits.
Certificate of Completion by
Engineer of Record
Reimbursement Request
Package
Total
$388,000
$388,000
$776,000
16A29
Ann P. Jennejohn
From: CollierMindy <Mindy.Collier@colliercountyfl.gov>
Sent: Thursday, August 20, 2020 9:41 AM
To: Ann P.Jennejohn; FlemingValerie
Subject: Fully Executed 460003938-A1
Attachments: FullyExecuted460003935-A1.pdf
Please see attached for your files. Ann, I am checking to see if they located the hard copy you sent via mail.
Mindy Lee Collier
Project Manager-Storm water
Growth Management Department
239-252-6139
C0111e7' County
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
1
1 6 A e 9
p1EP M4
.2
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
%,:
� AMENDMENT
4600003935-A01
AMENDMENT NO. 01
TO AGREEMENT NO. 4600003935
BETWEEN THE
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AND
BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA
This AMENDMENT NO.01,is entered into on August 20,2020 to that Agreement dated
December 21, 2018, between "the Parties," the South Florida Water Management District
(District), and Board of County Commissioners of Collier County, Florida(County).
Background
1. The Governing Board of the District, at its December 13, 2018 meeting, approved
entering into this Agreement with the Parties for the Cocohatchce and Palm River Conveyance
Improvements
2. The term of the Agreement was eighteen (18)months.
3. The Parties wish to amend the Agreement to extend the period of performance and
amend the Terms of Conditions of the Agreement.
Terms and Conditions
4. The term of the Agreement is hereby extended by fifteen (15) months and the expiration
date, as amended, is September 21, 2021. Regardless of the actual date of execution, this
AMENDMENT NO. 01 shall be effective as of June 21, 2020.
5. This AMENDMENT NO. 01 shall be at no additional cost to the District.
6. Article 10 is hereby revised to read as follows:
"All work to be performed under this AGREEMENT is set forth in Exhibit"A",Statement
of Work which is attached hereto and made a part of this AGREEMENT. The COUNTY shall
submit quarterly progress reports detailing the status of work to date for each task. The work
Page I of 2,Amendment No.01 to Agreement No.4600003935
02-26-2018
1 6 A 2 9
4,PtEP m ,,,
P� -_4o SOUTH FLORIDA WATER MANAGEMENT DISTRICT
AMENDMENT
specified in Exhibit"A" shall be under the direction of the COUNTY but shall be open to periodic
review and inspection by either party. No work set forth in Exhibit"A"shall be performed beyond
August 16,2021, unless authorized through execution of an amendment to this AGREEMENT to
cover succeeding periods.
7. Article 32 is hereby revised to read as follows:
"Any inconsistency in this AGREEMENT shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in preceding paragraphs 1-31
(b) Exhibit"A" Statement of Work
(c) Exhibit"B-I" Payment and Deliverable Schedule
(d) All other exhibits, attachments and documents specifically incorporated herein by
reference"
8. The Payment and Deliverable Schedule is also hereby revised in accordance with Exhibit
"B-1", attached hereto and made a part of this AMENDMENT NO. 01.
9. All other terms and conditions of the Agreement remain unchanged.
IN WITNESS WHEREOF. the Parties or their duly authorized representatives hereby
's AMENDMENT NO. 01 on the date first written above.
Item# lg
Agenda SOUTH FLORIDA WATER MANAGEMENT DISTRICT
Date Date ' By:
` /
Reed ��
c � l
4
Candida Heater, Director
Administrative Services Division
h
SFWM OCUIZ T APPROVED
BY: `:`.k.------ ---. (6. --
06/03/2020 `:
DATE:
BOARD OF COUNTY COMMISSIONERS OF COLLIER
,^�Tf)�ST: COUNTY, FLOR A
CRX `1L K: KINZO.... CLERK A-40A.0-4--
• 1e By:
tte t as to d r
signattue onli• 1 Title: (.,.,f11CA I 1-K 1
Approka4 to form and legality
V I. Psie 2 of 2,Amendment No 01 to Agreement No 4600003935
Jeffrey A. Klat JcQw,County Attorney 02-26-2018
H
I6A29
EXHIBIT "B-1"
DELIVERABLES AND PAYMENT SCHEDULE
COLLIER COUNTY
COCOHATCHEE AND PALM RIVER CONVEYANCE IMPROVEMENTS
All deliverables submitted herein are subject to review and acceptance by the District Project
Manager(s). Acceptability of all work will be based on the judgment of the District Project
Manager(s) that the work is technically complete and accurate.
The County shall submit a final invoice upon completion of the Tasks in accordance with the
schedule set forth below and payment shall be made following receipt and acceptance of
deliverables by the District Project Manager(s).
As specified below, the District agrees to pay the County in accordance with established rates for
the services specified in Attachment"A" (Statement of Work).
DISTRICT Estimated
COUNTY Not-To-
Project
Task Deliverable(s) Due Date Share Exceed Cost
(50%) Share (100%)
—t50 o�-- -- -
1 Design Plans, Permits and June 15. 2020 N/A N/A N/A
Project Specifications
2 Bid, Contractor Selection October 1, 2020 N/A N/A N/A
and NTP
January 4, 2021 N/A N/A N/A
Exhibit "C" -Quarterly
3 Status Report April 1, 2021 N/A N/A N/A
July 1, 2021 N/A N/A N/A
Final Report
Complete 100%of
construction activities per
design plans, project
4 specifications, and August 16, 2021 $388,000 $388,000 $776,000
applicable permits.
Certificate of Completion by
Engineer of Record
Reimbursement Request
Package
Total S388,000 $388,000 $776,000