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Backup Documents 07/14/2020 Item #16A24ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUA 6 A 24 Print on pink paper. Vt:tkit to of iginaI documew. fhe completed routing .if If and original document. are I be tornarded to the ( ouuts .ktilll'llev Uliicc at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routine lines # 1 through #2- complete the checklist- and forward to the County Att„mev Off, Route to Addressees (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office CMG 7/14/20 4. BCC Office Board of County Commissioners j9 to ' 5. Minutes and Records Clerk of Court's Office n _ ,20 4.0?0--_ PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Jessica Arencibia/GMD 239-252-8345 Contact / Department Agenda Date Item was 07/14/2020 Agenda Item Number 16A24 Approved by the BCC Type of Document Work Order APTIM LGFR Number of Original 1 Attached Documents Attached PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, JA provide the Contact Information(Name; Agency; Address; Phone on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JA signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's JA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JA document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JA si nature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip JA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 07/14/2020 and all changes made during JA N/A is not the meeting have been incorporated in the attached document. The County an option for Attorne 's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC, all changes directed by the BCC have been made, and the document is ready for the an option for Chairman's signature. this line. I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 I6A24 Ann P. Jennejohn From: Ann P. Jennejohn Sent: Tuesday, July 21, 2020 4:04 PM To: 'Jessica.Arencibia@colliercountyfl.gov' Subject: Item #16A24 (July 14, 2020 BCC Meeting) Attachments: #18-7432-CZ WO (APTIM LGFR).pdf Hi Jessica, An executed copy of Item #16A24 from the July 1.4, 2020 BCC Meeting is attached for your records. Thank you. Ann Jenne, jotin 13MR Senior Deputy Clerk Clerk to the Value Adjustment Board Office: 239-252-8406 Fax: 239-252-8408 (if applicable) Ann.JeviKeiokpi@Co[tierClerk.com Office of the Clerk of the Circuit Court & Comptroller of Collier County 3299 Tamiami Trail, Suite *401 Naples, FL 341.12.-5324 www.CollierC(erk.com i 16A24 WORK ORDER/PURCHASE ORDER Contract 18-7432-CZ "Professional Services Library Coastal Engineering Category" Contract Expiration Date: March 9, 2025 This Work Order is for professional Engineering Services for work known as: Project Name: FDEP LGFR Analysis Project No: 90065 The work is specified in the proposal dated May 21, 2020 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, Work Order/Purchase Order # is assigned to: APTIM Environmental & Infrastructure, Inc. Scope of Work: As detailed in the attached proposal and the following: * Task l South Marco Beach LGFR Application * Task 2 North County Beaches & Doctors Pass LGFR Application * Task 3 Wiggins Pass LGFR Application * Task 4 Sub -Contractor * Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above, the County will compensate the Firm in accordance with following method(s): []Negotiated Lump Sum (NLS) NLump Sum Plus Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate — Schedule B) ❑ Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the attached proposal. Task 1— South Marco Beach LGFR Application Task 2 — North County Beaches & Doctors Pass LGFR Application Task 3 — Wiggins Pass LGFR Application Task 4 - Sub -Contractor Total Project Fees: PREPARED BY: Andy Miller, rinci al Project Manager $4,945.00 T&M $7,770.00 T&M $4,945.00 T&M $5,053.99 LS $22,713.99 4i — /— ?,-b 16A24 Date APPROVED BY: � a��As►�tJ��l- J ZU Amy Nate son, Department Director Date APPROVED BY: S Thaddeus Cohen, Department Head Date By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby disclose to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned intt activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on v the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: APTIM l>rtvu m cnMI & hifiastructurc, Inc. o) lvffre .-Anrhrws 1 ate 16A24 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Work Order on the date and year first written below. ATTEST, P.7,0 0 borkofCourts Diital:� ',i SEAL). Attest*i6 Chairman signature only: First Witness° TType/print witness nameT Second Witness TType/print witness nameT 4M�F,m a ality: Assistant County Attorney C A I IL/ujY1 I V L ��iCl►"` Print Name BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Chairman Name of Firm By: Signature TType/print signature and tide% Item # Agenda L-A Date Redd Page 3 of 3 ,OA APTIM May 21, 2020 Gary McAlpin, Director Collier County Coastal Zone Management 2685 S. Horseshoe Drive Naples, FL 34104 16A24 APTIM 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Tel: +1 561 391 8102 www.aptim.corn Re: 2021-2022 Local Government Funding Request (LGFR) Preparation (Contract No. 184432) Dear Gary: This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental & Infrastructure, LLC (APTIM) and Coastal Protection Engineering LLC (CPE), herein referenced as the APTIM Team, to support the County with submittal of the 2021-2022 Local Government Funding Requests (LGFR). The APTIM Team will assist the County with preparation of the 2021-2022 LGFR for Collier County's: South Marco Island Beach Renourishment Project, North County Beach Renourishment program including Doctors Pass, and the County's inlet project at Wiggins Pass. Included as Exhibits are; the Scope of Work (Exhibit A), Fee Proposal (Exhibit B), sub -consultant proposal (Exhibit C) and the Rates Schedule (Exhibit D). The APTIM Team proposes to provide these services on a time and materials basis not -to -exceed $22,713.99 under the terms and conditions of the existing Contract No. 18-7432-CZ Amendment #1 dated May 7, 2020. Sub -consultant will provide services on a lump sum basis. The APTIM Team will conduct this work collaboratively, and in line with previous Collier County roles and responsibilities, resulting in an efficient work effort without duplication of efforts. Barring any unforeseen circumstances, all work will be completed within 180 days of receiving the Notice to Proceed. Sincerely, Holly Berckenhoff, EIT Coastal EIT Aptim Environmental & Infrastructure, LLC cc Tara Brenner, PG, PE, CPE Erica E. Carr -Betts, El, APTIM Beau Suthard, PG, APTIM Authdnzed orporate Signature Jeffrey Andrews Name Director of Operations Title 16A24. APTIM Exhibit A Scope of Work 16A2 2021-2022 Local Government Funding Requests (LGFR) Collier County, Florida Scope of Work Contract Number 15-6382 Introduction In order to distribute state funds for shore protection and inlet management projects, the Florida Department of Environmental Protection (FDEP) requests that local sponsors submit an annual Local Government Funding Request (LGFR) for their projects. The FDEP is in the process of modifying the LGFR application and ranking system, which is expected to be implemented with the submittal of the 2021-2022 LGFR. This scope of work details the tasks required to assist the County with preparing and submitting the 2021-2022 LGFRs to the FDEP, and responding to both the FDEP's Application Review and Project Assessment for Collier County's South Marco and North County Beach Renourishment projects, and inlet maintenance projects at Doctors Pass, and Wiggins Pass. It is anticipated that the FDEP will revise their ranking methodology document based upon changes to the LGFR. This new document, as well as participation in the LGFR workshops, will serve as a guide when formulating responses on behalf of the County. Members of the APTIM Team have been closely following the LGFR changes and will prepare Collier County's applications collaboratively in order to maximize the County's scoring opportunity. Once a draft of the LGFR application has been completed, a copy will be provided to Collier County for review and comment prior to submittal to the FDEP. Following application submission, the FDEP will review the applications in detail and provide initial project rankings and initial project assessments. The APTIM Team will perform a review of the initial project assessment on behalf of Collier County and, if warranted, provide the County with a draft letter to the FDEP identifying the areas within the applications that may provide additional points to the County. 11 South Marco Beach LGFR Application The APTIM Team will assist the County with preparation of the 2021-2022 LGFR for Collier County's South Marco Island Renourishment Project. Building upon past LGFR applications, the APTIM Team will update the application response to account for the latest application format, rating guidelines and rules, and current project cost information. All the elements of the projects as they apply to the 626-36 Rule and the LGFR application and guidance document will be evaluated in order to optimize FDEP ranking and cost sharing opportunities where practical. This will include research to identify qualifying public lodging establishments and updated County zoning. 2. North i,.;unty Beaches s Dut-turs Pass L6R Application• The APTIM Team will assist the County with preparation of the 2021-2022 LGFR for Collier County's North County beaches (Vanderbilt, Park Shore, and Naples Beach) and Doctors Pass projects. Building upon past LGFR applications, the APTIM Team will update the application response to account for the latest application format, rating guidelines and rules, and current project cost information. All the elements of the projects as they apply to the 6213-36 Rule and the LGFR application and guidance document will be evaluated in order to optimize FDEP ranking 1 A24 and cost sharing opportunities where practical. This will include research to identify qualifying public lodging establishments and updated County zoning. Wiggins Pass LGFR Applicatio: The APTIM Team will assist the County with preparation of the 2021-2022 LGFR for Collier County's Wiggins Pass inlet maintenance project and will determine if Collier Creek will qualify for future funding within the modified LGFR application process. All the elements of the projects as they apply to the 626-36 Rule, LGFR application, and guidance document will be evaluated in order to increase FDEP ranking and cost sharing opportunities where practical. Additionally, maps will be updated and the FDEP's application response will be reviewed and, if required, a response to the draft assessment will be completed. Sub -Contractor CPE will provide professional services in support of Tasks 1-3. 16A24 APTIM Exhibit B Fee Proposal 16A2 EXHIBIT 8 ESTIMATED FEE PROPOSAL FOR 2021-2022 LOCAL GOVERNMENT FUNDING REQUEST (LGFR) PREPARATION COLLIER COUNTY, Contract No. 15-7432.CZ May 21. 2020 Talc Item cad Salvor PmJaci Manapar ~a""a' Oq Soavdld Ckdcau AMYnh4ratlm Sub -Contractor (CPE LLC) Mars llwrs Hour Cod 1 South Marco Beach LGFR AppBcrtbn (T&M) $4,945.00 1 3 16 8 10 2 2 North County Baachn a Doctors Pa" LGFR AppBcobw (TSM) ST.770A0 6 20 13 16 2 3 Wlppins Pass LGFR App9catlon (TW — $4,946.00 V 3 16 —_._. 8 10 2 4 SubCon -- \ '(. (Ls) $6.053.99 V 4.813.32 Total Hours - 14 52 ✓ 29 / 36 J 6 ✓ $4.813.32 / Rate a $203 $730 $120 / $115 S73 / 1.05 Cost= $2.842 $6,760✓ $3.480✓ $4,140 ✓ $436 / S5,053.99 / TIME 3 MATERIALS TOTAL LUMP TOTAL $17,660.00 SUM S6,063.99 TOTAL $22 713.99 ✓ raa.rr�w.r..wa�.a. t.aa.rfeasOoaflDtotlr.-rrtf� iararyars-c.s. iofa me-n-coat ,> APTIM Exhibit C Sub-Consukant Proposal 16A24 C OlilFl Z11 P1oiFcno■ Eamume April 20, 2020 Revised May 21, 2020 Holly Berckenhoff Coastal Engineer Aptim Environmental & Infrastructure, LLC Submitted via email to ily.Berckenhoff@aptir COASTAL PROTECTION ENGINEERING 5301 N. FEDERAL Hwy, SUITE 335 BOLA RATON, FL 33487 561-565-5100 Re: Proposal to Assist with Collier Local Government Funding Request Applications Dear Holly This proposal is in response to Aptim Environmental & Infrastructure's (APTIM) request for Coastal Protection Engineering LLC (CPE) to assist APTIM with review of Collier County's three (3) Local Government Funding Request (LGFR) applications. We propose to provide professional services as Principal, Project Manager, and Senior Marine Biologist to participate in phone calls with APTIM, the County, or Florida Department of Environmental Protection (FDEP) related to preparation of this year's LGFR applications. CPE will also review draft applications prepared by APTIM for South Marco, Collier's North County Beach Renourishment, and Wiggins Pass prior to submittal. Our fee proposal to provide these services is $4,813.32 as detailed in the attached and will be billed on a lumpsum basis. All work will be performed in accordance with the existing Master Service Agreement between APTIM and CPE executed July 24, 2019. This cost is limited to a projection of hours and estimate of effort based on information known at this time. Should the project or client require additional services beyond these estimated hours, we will discuss adjustments with APTIM as deemed appropriate. If you have any questions, please feel free to contact me directly at 631-896-9137. Sincerely, rara SrfVLKer Tara Brenner, PG, PE Senior Coastal Engineer Coastal Protection Engineering LLC Mobile: 631-896-9137 tbrenner@coastaIprotectioneng.com 16A24 Cuue Attachment 1 COASTAL PROTECTION ENGINEERING Page 12 1�A24 . YaY. . Quote No. 2020034 COAST, PIITICTl11 Eosivifvivs Submitted to: Provided by: APTIM Environrrwntal & Infrastructure LLC Coastal Protection Engineering LLC 2481 NW Boca Raton Blvd, Boca Raton, 5301 N. Federal Hwy, Suite #335 Florida, 33431 Boca Raton, FL, 33487 Client Contact: Project manager. Sherifa Dindial Tara Brenner sherifa.dindial@aptim.com Phone: +16318969137 E-mail: tbrenner@ooastalprotectioneng.com Project Name: Date: 05/212020 Collier - Principal Engineer (TP) 4 220.00 880.00 Collier - Project Manager (TB) 24 152.38 3,657.12 Collier - Senior Marine Biologist (LF) 2 138.10 276.20 Subtotal: 4,813.32 Tax: 0.00 Total (USD): 4,813.32 � 1. t 2- LAD. -�1�53 dal ibA24 ,> APTIM Exhibit D Rate Schedule 1 6AL4 DocuSign Envelope ID: 80882885-B4714CCC-BC63-021 FDAD6CEBB SCHEDULE B-ATTACHMENT 1 RATE SCHEDULE - ---- —Tide -- - - Principal Senior Project Manager. Project Manager Senior Engineer - ---Engineer _Senior Ins_ tor _Inspector Senior Planner Plattner Heu!t Rate --- - - - - 5160 -- $177 5130 _ 5126 $150 - $120 Senior Desi $140 Designer - -- - - - $105 --- r Environmental Specialist _ Sly _-- _ Senior Environmental Specialist 5167 $115 ----ScientiWGeologist — Senior SciexttisVGeologist -- - - 5153 Biologist/Hydrogeolowist 5120 -- -- - - - -Marine Senior Marine Biol- i"ydrogeologist 5145 - - —Senior GIS Specialist —j 5155 GIS Specialist _ _ Sills ClericaUAdministative S73 Senior Technician $1e3 Technician -- — - S83 Surveyor and Mapper 5125 CADD Technician --__--Survey Crew - 2 man 5145 St !q Crew _3 man sloe Survey Crew - 4 man 5215 - — - Senior Architect — $160 Architect $125 The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all inclusive. Hourly rates for additional categories required to provide particular project services shall be mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will be set forth in the Work Order agreed upon by the parties. ® Grunt Funded: The above rates are for purposes of providing estimate(s), as required by the grantor agency. Page 2 of 3 First Amendment to Agreement P 18-7432-CZ Apdm Environmental dt tnfrashuctum LLC 16A2 OvaresRaquel From: ColonEvelyn Sent: Tuesday, May 05, 2020 2:00 PM To: MeyerHeather Cc: HerreraSandra; MillerAndrew; OvaresRaquel; JohnsonChristopher, ZimmermanSue; DoriaPriscilla; BigelowCatherine; JonesRandall Subject: RE: Contract 18-7432-CZ Attachments: 18-7432-CZ Hourly Rate Schedule - CC.xlsx Heather, The rates in the CZ contract are incorrect, Taylor Engineering is correct. Our Contract's team is currently working on an Amendment to correct the rates and we are hoping to get this fixed as quickly as possible. I have discussed this with staff here internally and we have agreed that you could go ahead and use the rates attached to this email for your work order. The Amendment should be fully executed by the time your first invoice is submitted. I have copied both the Contract's team and Operations so they are both aware of how you will be proceeding. Thank you, Evelyn Colon Procurement Manager Collier County Procurement Services Division New Address: 3295 Tamiami Trail East, Bldg C-2 Naples, Florida 34112 email: _v - ',)coiliercriuntvfi.gov Tel: (239) 252-2667 Fax: (239)252-2810 Collier County Procurement Services is pleased to announce, it has partnered with BidSync to provide Free web -based Bidding services to its vendors, suppliers and contractors. We are now 'live on the new bidding platform. Register today at For Registration Assistance, please contact BidSync customer service at 800-990-9339 Or email: w�portiG��s-n _wry From: MeyerHeather <Heather.Meyer@col liercountyfl.gov> Sent: Tuesday, May 05, 2020 10:04 AM To: ColonEvelyn <Evelyn.Colon@colliercountyfl.gov> Cc: HerreraSandra <Sandra.Herrera @colliercountyfl.gov>; MillerAndrew <Andrew.Miller@colliercountyfl.gov>; OvaresRaquel <Raquel.Ovares@colliercountyfl.gov>; JohnsonChristopher <Christopher.Johnson@colliercountyfl.gov> Subject: Contract 18-7432-CZ Good morning Evelyn, I have a work order for Taylor Eng under contract 18-7432-CZ, however the vendor's proposal has different rates than the rate sheet attached to the Contract. I was told that the contract rate sheet is incorrect and that the vendor has quoted at the correct rates, however I have no way of verifying this. Coastal Zone is under a time constraint to get this work started. How can I get a PO approved when the rates differ from the Board approved contract? Thank you, 16A24 Heather Meyer Management/Budget Analyst Co jer County Growth Marvigeiment Cepaftnent Operations Support Division 1 2885 South Horseshoe Drive I Naples, FL 34104 1 Phone: 239.252.5765 1 -feather MeyeLq_rolli rc ntvtl.aov_ I Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead. contact this office by telephone or in writing. 18-7432-CZ 16 A 2 4 Hourly Rate Schedule Principal $231 Senior Project Manager $203 Project Manager $160 Senior Engineer $177 Engineer $130 Senior Inspector $126 Inspector $93 Senior Planner $150 Planner $120 Senior Designer $140 Designer $105 Environmental Specialist $120 Senior Environmental Specialist $167 Scientist/Geologist $115 Senior Scientist/Geologist $153 Marine Biologist/Hydrogeologist $120 Senior Marine Biologist/Hydrogeologist $145 Senior GIS Specialist $155 GIS S ecialist $115 Clerical/Administrative $73 SeniorTechnician $103 Technician S83 Surveyor and Map $125 CADD Technician $107 Survey Crew - 2 man $145 Survey Crew - 3 man $180 Survey Crew - 4 man $215 Senior Architect $160 Architect $125