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Backup Documents 07/14/2020 Item #16E 8ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP CC TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 G 8 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature. draw a line through routing lines # I through #2, complete the checklist, and forward to the County Attomev Office. Route to Addressees (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office t 4. BCC Office Board of County Commissioners 5. Minutes and Records Clerk of Court's Office l IS IVIOrl PRIMARY CONTACT INFORMATION ' Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above. may need to contact staff for additional or missing information. Name of Primary Staff Phone Number 252-3622 Contact / De artment KathyHeinrichsber Agenda Date Item was July 14, 2020 Agenda Item Number Agenda Item 12817 Approved by the BCC Type of Document Memorandum of Understanding Number of Original 1 Attached I Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not aDDropriate. Initial Applicable 1. Does the document require the chairman's original signature? 5A A" O K0. 2. Does the document need to be sent to another agency for additional signatures? If yes, KH N/A provide the Contact Information(Name; Agency; Address; Phone on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's KH NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip KH should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on July 14,2020 and all changes made KH N/A is not during the meeting have been incorporated in the attached document. The County an option for Attorne 's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the A is not BCC, all changes directed by the BCC have been made, and the document is ready for the option for Chairman's signature.�P,Iis line. PLEASE RETURN TO KATHY HEINRICHSBERG IN EMERGENCY MANNA06EKENT I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 I6E8 MEMORANDUM Date: July 17, 2020 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Memorandum of Agreement for the Use of State Owned Generators Attached is a certified copy of the document as referenced above, (Item #16E8) as approved by the Board of County Commissioners on Tuesday, July 14, 2020. Please return a fully executed original back to the Minutes & Records Department for the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attachment 16E8 Memorandum of Agreement Between Florida Division of Emergency Management And Collier County Regarding State- Owned Generators I. Parties a. This Memorandum of Agreement(hereinafter referred to as"MOA")is made and entered into by and between the Florida Division of Emergency Management ("Division"),whose address is 2555 Shumard Oak Blvd.,Tallahassee,Florida 32399- 2100,and CcWeR Coo•' +y ("County"),whose primary address is Co (Y na:_q'r Leo. E. f)c,h s,3 9`l l ovniami 17a I it.S3. and collectively known the"Parties." NGP)es) FL .y II. Background and Purpose a. Pursuant to section 252.35(2)(s),Florida Statutes,the Division maintains an inventory list of generators owned by the state and local governments.This inventory must identify,at a minimum,the location of each generator,the number of generators stored at each specific location,the agency to which the generator belongs,the primary use of the generator by the owner agency,and the names,addresses, and telephone numbers of persons having the authority to loan the stored generators as authorized by the division during a declared emergency. b. During response to COVID-19,and in preparation for hurricane season,the State Emergency Response Team purchased mobile generator(s)to support nursing homes, skilled nursing, assisted living and other extended care facilities, medical facilities, designated congregate and non-congregate public shelters, and other essential facilities. In an effort to maximize their utilization,the State is collaborating with Florida counties to position and maintain these critical assets throughout the State. c. The purpose of this MOA is to establish the terms and conditions under which the Division will provide to the County one(1)generator(s)for official government use. d. The applicable generator identification is provided in Attachment A of this MOA. III. Term and Termination a. This MOA is effective upon the date last signed and executed by the duly authorized representative of the Parties to this MOA. The term shall continue until the final suspense date of any generators covered by this MOA. b. The suspense date for each generator is 19 years from June 1, 2020,or the date the unit is no longer serviceable as determined by the Division,whichever comes first. c. Termination of this MOA by either Party requires a thirty(30)day written notice delivered by hand or certified mail to the address listed below. d. The generator shall remain,at all times, on the provided trailer, in the event that the Divisions requires redeployment of the generator. 16E8 e. In the event that the Division requests relocation and redeployment of the generator(s),the terms and conditions of this MOA will become suspended until the generator(s)is in possession by the County,until the termination or expiration of this M OA. f. In the event that the County wishes to terminate the MOA,the County will be responsible for the cost of transporting the generator(s)to a specified drop off destination,as determined by the Division. IV. General Provisions a. Responsibilities of the Divisions i. The generator(s)will be state tagged and recorded in the Generator Inventory required by section 252.35(2)(s),Florida Statutes. ii. The number and locations of the generator(s)will be tracked pursuant to the Generator Inventory. iii. The generator(s)is/are subject to relocation and redeployment in a future disaster,paid for by the State(transportation, logistics,etc.) b. Responsibilities of the County i. By April 30 of each year,the County will provide to the Division a report detailing the identification by tag number of generator(s)in their possession,the location of each generator,along with the maintenance and testing records, hours in operation and fuel usage for each generator. ii. The County can utilize the generator(s)for necessary official government purposes. During a state or local declaration of an emergency, highest priority use of the generator(s)shall be to support nursing homes,skilled nursing,assisted living and other extended care facilities, medical facilities, designated congregate and non-congregate public shelters, and other essential facilities. iii. The County will store/stage,test, and maintain the generator(s)as per manufacturer's recommendations to ensure functionality and readiness. iv. Each New generator was purchased with a 24-month/1,000-hour Limited and concurrent 60-Month/2,500-hour Gold Extended Warranty. The County is responsible for ensuring the generator(s) is/are maintained per manufacturer's requirements such that the warrantees remain in full force and effect for the entire term. v. When the County deems the generator(s)is/are no longer serviceable,they will coordinate with the Division in completing the paperwork for removing the generator(s). vi. The County will be responsible for the costs of storing/staging, preventative maintenance, repair and necessary part replacements(e.g., batteries, block heater,tires),testing,electrical services/connections,operations,fueling,and mobilizing/demobilizing the generator(s),except when the generator(s)are redeployed by the State. vii. The generator(s)shall remain installed on the provided trailer,at all times, while in possession of the County. 0°14) 16E8 viii.The County shall be responsible for replacement of the generator(s) if damaged and deemed not repairable to serviceable condition. The determination of repair and serviceability is at the sole discretion of the Division. ix. All warrantees from the original manufacturer for the generator(s)and appurtenant equipment shall remain with the Division. The Division will coordinate warrantee actions,when applicable,with both the manufacturer and the County. V. Point of Contact a. Pursuant to section 252.35(2)(s), Florida Statutes,the Division must maintain an inventory of generators along with the names,addresses,and phone numbers of persons having the authority to loan the stored generators as authorized by the Division.The County will provide this information upon receipt of the generator(s). b. In the event of a change to the point of contact,the new point of contact will notify the other party of this change within 30 days by written notice delivered by hand or certified mail to the address listed below. c. The Point of Contact for the Division is: Name: Kenneth DeCastro Email: kenneth.decastro@em.myflorida.com Telephone: (850)815-4275 Address: 2555 Shumard Oak Blvd. Tallahassee,FL 32399-2100 d. The Point of Contact for the County is: Name: pan Samme(S , ,rec 2 0e Co l I'.e.2 Courrl-y Erneaerr, (fl ,,,t Email: Da,rite .D co ll,ercoerft'j 9°✓ Telephone: ears Lel ell _ (opb () 3S 1 fie. �Y4 Address: �I ltitral f ask [\Jap les, VI. Miscellaneous F L 341/3 a. Nothing herein shall constitute or be construed to create or suggest any type or kind of employment, partnership,joint venture,or other legal relationship,express or otherwise,between the parties. b. Liability-Each Party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. Nothing contained herein shall constitute a waiver by either Party of its sovereign immunity or the provisions of Section 768.28,F.S. Nothing herein shall be construed as consent by either Party to be sued by third parties. c. Amendment-Either Party may request changes to this MOA.Any changes, modifications, revisions or amendments to this MOA that are mutually agreed upon by and between the Parties to this MOA,shall be incorporated by written instrument and effective when executed and signed by all Parties to this MOA. 16E8 IN WITNESS WHEREOF,the Parties hereto have caused this Memorandum of Agreement to be executed by their duly authorized representatives on the dates appearing beneath their respective signatures. FLORIDADIVISIONOF Collier` Coo-%-fy EMERGENCYMANAGEMENT FLORIDA By: //// By: Signature A.„1/1,....."24601.4... i ; evtti Guthrie, SERT Chiet B,: + L. .Say-+de IeS Print Name Print Name Date Date ATTEST,;., },- Approved as to form and legality ° TA a, L,CLERK $ ao ;` A ,i td°-hairman's Ass font County Au ney o` s, r gn' only. Ca\� o i. 44 16E8 ATTACHMENT A County receiving state-owned generator(s): Collier Total Quantity of Generators: 1 Generator Tag Number YS651 Line Item Description Identification A Manufacturer Caterpillar B Generator Model, and Year Assembled XQ230, 2020 C Generator Standby Output Capacity, KW 200 D Original Chronometer Hours 1.0 E Serial Number CK200349 F Engine Model CAT C7.1 ACERT G Engine Serial Number 7L300609 H Trailer VIN 7KUBB202XU089049 Certificate of Origin Number 0005896 J Division Property Number CA009819 K Fleet Complete EM Tag Number EM561302 L 4/0 Cu Conductor Cable (labeled),Total Length,feet 1,000 Generator Tag Number Line Item Description Identification A Manufacturer B Generator Model, and Year Assembled C Generator Standby Output Capacity, KW D Original Chronometer Hours E Serial Number F Engine Model G Engine Serial Number H Trailer VIN Certificate of Origin Number J Division Property Number K Fleet Complete EM Tag Number L 4/0 Cu Conductor Cable (labeled), Total Length, feet Attach additional copies of this generator identification form as necessary. 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