Agenda 07/14/2020 Item #16D18 (Reallocation of Estimated FY2020/2021 SHIP Funds)07/14/2020
EXECUTIVE SUMMARY
Recommendation to approve the reallocation of estimated FY2020/2021 State Housing Initiatives
Partnership (SHIP) funds to the Coronavirus/Relief Fund for the SHIP program, authorize the
County Manager to sign the funding agreement upon arrival, and authorize the necessary
administrative budget reallocation amendment.
OBJECTIVE: To provide COVID-19 housing and utility assistance to individuals and households who
have lost employment or income in Collier County.
CONSIDERATIONS: Historically, the Community and Human Services Division (CHS) receives the
funding award from Florida Housing Finance Corporation (FHFC) during the month of June for the
upcoming grant cycle. To avoid disruption in services, and ensure compliance with the grant service
agreement requirements, the upcoming funding is estimated based on the amount approved during the
State FY 2020 legislative session and prior year program income receipts.
On June 23, 2020, Agenda Item #16D6, the Board of County Commissioners (Boar d) authorized a
Budget Amendment to allow continuous operation of the SHIP program prior to the execution of
2020/2021 estimated award and program income in the amount of $4,083,741.33. However, on June 29,
2020, Governor DeSantis vetoed the state fiscal year 2020-2021 fiscal appropriation for the SHIP due to a
budget shortfall caused by the ongoing COVID-19 emergency. Furthermore, on June 30, 2020, FHFC
notified Collier County that the SHIP funding for FY 2020-2021 is no longer available.
While the regular SHIP funding is no longer available, the State has been awarded funds from the
Coronavirus Relief Fund through the U.S. Treasury Department. FHFC intends to allocate these funds to
jurisdictions. It is expected that the funds will be used to fund housing and utility assistance programs by
those who are in need due to loss of employment/income due to the COVID-19 emergency. These funds
are expected to mirror the traditional SHIP program with an area median income (AMI) limit.
Due to this unexpected situation, staff anticipates receiving in the next few weeks the funding amount and
an agreement. It will be necessary to have this agreement executed while the Board is on summer recess
to allow staff to allocate the funds timely. Once the funds are awarded a nd the funding agreement is sent
back to FHFC, a timely turnaround will be imperative so that funds can be released.
When the final award allocation is received, any necessary Budget Amendments to reflect variations from
the estimated amount will be presented to the Board that requires Board approval. Changes such as
decreases will be notified to the Board through County Manager memorandum.
FISCAL IMPACT: An administrative Budget Amendment is needed to reallocate FY2020-2021 SHIP
estimated award to a new Coronavirus Relief project in the amount of $4,046,301 once final contract
agreements are received. All funds will be available in SHIP Grant Fund (791). This funding is in
addition to the County's primary CARES Act allocation through the Florida Department of Emergency
Management.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This Item is approved as to form and legality and requires majority
vote for Board approval. - JAB
RECOMMENDATION: To approve the reallocation of estimated FY2020/2021 State Housing
16.D.18
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07/14/2020
Initiatives Partnership funds to the Coronavirus/Relief Fund for the SHIP program, authorize the County
Manager to sign the funding agreement upon arrival, and authorize the necessary administrative budget
reallocation amendment.
Prepared By: Lisa N. Carr, Senior Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. Email: SHIP and CRF Funds (PDF)
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07/14/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.18
Doc ID: 12827
Item Summary: Recommendation to approve the reallocation of estimated FY2020/2021 State
Housing Initiatives Partnership (SHIP) funds to the Coronavirus/Relief Fund for the SHIP program,
authorize the County Manager to sign the funding agreement upon arrival, and authorize the necessary
administrative budget reallocation amendment.
Meeting Date: 07/14/2020
Prepared by:
Title: Grants Coordinator – Community & Human Services
Name: Lisa Carr
06/30/2020 6:24 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
06/30/2020 6:24 PM
Approved By:
Review:
Community & Human Services Cormac Giblin Additional Reviewer Completed 07/01/2020 8:14 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 07/01/2020 9:02 AM
Community & Human Services Todd Henry CHS Review Skipped 07/01/2020 11:44 AM
Community & Human Services Leslie Davis Additional Reviewer Completed 07/01/2020 12:54 PM
Operations & Veteran Services Joshua Hammond Level 1 Reviewer Completed 07/01/2020 1:04 PM
Public Services Department Joshua Hammond Additional Reviewer Completed 07/01/2020 1:04 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 07/01/2020 3:34 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 07/01/2020 4:02 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 07/01/2020 4:20 PM
Grants Erica Robinson Level 2 Grants Review Completed 07/01/2020 5:20 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/02/2020 8:24 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 07/02/2020 10:29 AM
Grants Therese Stanley Additional Reviewer Completed 07/02/2020 1:20 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/03/2020 1:10 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 07/07/2020 11:59 AM
Board of County Commissioners MaryJo Brock Meeting Pending 07/14/2020 9:00 AM
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From:Robert Dearduff
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16.D.18.a
Packet Pg. 2265 Attachment: Email: SHIP and CRF Funds (12827 : SHIP Coronavirus/Relief Fund)
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Subject:SHIP and CRF Funds
Date:Tuesday, June 30, 2020 8:47:20 AM
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All:
On Monday, Governor DeSantis vetoed the 2020-2021 fiscal year appropriation for the SHIP
program. While this was not completely unexpected due to the budget shortfall caused by the
ongoing emergency situation, this is a disappointing result for the program. However, we have
withstood years without funding in the past and we will survive this one. This, action does not affect
the spending of SHIP dollars that have already been allocated and disbursed from previous fiscal
years. We encourage you to continue with the activities that are planned for those expenditures.
While the regular SHIP funding will no longer be available, the state has been awarded funds from
the Coronavirus Relief Fund through the U.S. Treasury Department. This is being administered
through a number of sources including direct allocations to some counties, DEO and Florida Housing.
One of the pools of funds ($120 million) is designated to be administered through the SHIP
infrastructure, with area median income limits expected to mirror SHIP. What exactly that means is
still being worked out. Once we have made the key decisions on how to proceed with this funding,
we will be able to provide detail of the allocation amounts to those that are eligible as well as for
what activities the money can be expended.
For now, what we do know is that the funds will have to be expended for activities (and applicants)
that are necessary due to the COVID-19 emergency, namely assisting those that are in need due to
loss of employment/income. We also know that the funds must be expended no later than
December 30, 2020 so getting the information out to you will be a priority for Florida Housing over
the next week or two. Once that is provided, there will likely be a funding agreement to be executed
that details how the funds will be expended at the local level. Please begin to prepare for this
process as once the funds are awarded and the funding agreement is sent, timely turnaround will be
imperative so that funds can be released.
Since these funds are federal funds, normal federal guidelines will apply including the federal Single
Audit Act and the requirements in the Uniform Guidance (2 CFR Part 200). Additional information
regarding CARES Act funding may be found at: https://home.treasury.gov/policy-issues/cares/state-
and-local-governments.
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If you anticipate needing to go through your normal approval process, you may want to begin
placing this funding on your public meeting (Commission) schedule so there is no further delay than
is necessary.
As always, you can ask questions, but at this time I am not sure we will be able to provide much
more detail than is included in this email.
Robert Dearduff| Assistant Director of Special Programs
227 N. Bronough Street, Suite 5000, Tallahassee, FL 32301 | p. 850.488.4197 | f. 850.488.9809
robert.dearduff@floridahousing.org | Visit our website at www.floridahousing.org.
Florida has a broad and inclusive public records law. This e-mail and any responses to it
should be considered a matter of public record.
Disclaimer
Florida has a broad and inclusive public records law. This e-mail and any responses to it should be
considered a matter of public record.”
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Packet Pg. 2267 Attachment: Email: SHIP and CRF Funds (12827 : SHIP Coronavirus/Relief Fund)