Agenda 07/14/2020 Item #11B (Allocations of the Coronavirus Relief Fund)07/14/2020
EXECUTIVE SUMMARY
Recommendation to approve allocations of the Coronavirus Relief Fund appropriation to Collier
County in the amount of $67,162,425.
OBJECTIVE: To provide allocations of the Coronavirus Relief Fund appropriation to Collier County.
CONSIDERATIONS: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was signed
into law on March 27, 2020. The CARES Act included a $150 billion Coronavirus Relief Fund (“Fund”)
to provide payments to State, Local, and Tribal governments navigating the impact of the COVID-19
outbreak. On Wednesday, June 16, 2020, Governor Ron DeSantis announced Florida’s plan to distribute
$1.275 billion in CARES Act funds to counties with a population below 500,000, including $67,162,425
to Collier County, of which $16,790,608 is a direct appropriation.
At their June 23, 2020 meeting, the Board approved an agreement with the Florida Division of
Emergency Management (FDEM) to receive the appropriation and authorized the County Manager or
designee to execute any sub-award agreements and payment requests necessary to distribute
reimbursement for expenses to eligible parties. The Board also authorized the hiring of up to eight (8)
temporary, full-time employees to administer the program, and provided staff direction to bring back a
plan to allocate the funds to community initiatives at the July 14 regular meeting.
Payments from the fund may be made available to cover costs that -
1. are necessary expenditures incurred due to the public health emergency with respect to COVID-
19;
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of
enactment of the CARES Act) for the State or government, and;
3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.
The full U.S. Treasury guidance for expenditure of funds is attached as an addendum to this Executive
Summary. All programs must focus on eliminating any duplication of benefits and are subject to all
Federal Single Audit Art requirements. Counties are responsible for determining eligibility of
expenditures, and accountable for any expenditures deemed ineligible under the guidance.
Staff is recommending the following allocation of funds:
Program Allocation
Individual Assistance $ 15,000,000
Small Business Relaunch & Rehire Assistance $ 10,000,000
Community Health & Services Initiatives $ 30,000,000
Personal Protective Equipment (PPE) $ 5,000,000
Community Replenishment Reserve $ 7,162,425
Total Appropriation $ 67,162,425
Individual Assistance (Rental, Mortgage, and Utilities Payment) - $15,000,000
Collier County currently has an agreement with the United Way of Collier County to administer housing
assistance provided by the Department of Housing and Urban Development and Florida Housing Finance
Corporation. Collier County will supplement this program using up to $15,000,000 in CARES Act funds.
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To differentiate funding streams and provide assistance to those that many not meet the criteria under
previously provided grant funding, the program will use the following guidelines for distribution:
• Maximum assistance of up to $10,000 per household;
• Payments will be made directly to landlord, mortgage company, and/or utility company;
• Income qualification will mirror the CARES Act Economic Impact Payments guidelines, with
assistance available to individuals with incomes up to $75,000 and households up to $150,000;
• Applicant must have had a loss of employment or reduced hours due to COVID-19;
• Applicants must be Collier County residents.
Small Business Relaunch & Rehire Grants - $10 million
A one-time grant of up to $25,000 intended to offset costs of reopening or relaunching as our economy
slowly reopens. Costs must have been incurred by required closures under a State Executive Order, and
may not have been covered by insurance or any other Federal programs. Eligibility will be determined by
some of the following suggested criterion:
• 50 or fewer employees
• Business owner a Collier resident
• Active business tax license and state registration
• Business has suffered economic damages exceeding the amount awarded from business
interruption due to State Executive Order since March 1, 2020, excluding those covered
by federal assistance and insurance
• Signed waiver certifying no duplication of benefits
Examples of eligible uses:
• capital for small businesses economically injured by the COVID-19 coronavirus
pandemic
• payroll assistance to rehire workers
• workplace improvements directly related to mitigating the spread of COVID-19
Hospitality Marketing
Recognizing the great impact that the COVID-19 health emergency has had on our hospitality
sector, funding will be set aside to match marketing efforts for those in our hospitality sector,
with further opportunities to be featured in County marketing efforts. To be eligible for this
marketing grant, businesses must agree to comply with CDC guidance and considerations for
reopening businesses. PPE to help with compliance can be accessed through the County program,
if enacted. Marketing efforts will be focused on local residents and those in the immediate
vicinity. The latest Treasury guidance provided that recipients may use Fund payments to
remarket the recipient’s tourism industry, provided that they are: “expenses incurred to publicize
the resumption of activities and steps taken to ensure a safe experience.”
Community Health & Services Initiatives - $30 million
Non-profit, Community, and Health Services ($20 million)
Throughout the COVID-19 health emergency, non-profits, healthcare, and community providers
have been on the frontline of helping our community respond. As such, many have seen
extraordinary cost increases to operate and administer assistance programs for response in the
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community.
As such, staff recommends setting aside a healthy portion of funding to assist with both the
reimbursement of these increased costs, and also for future implementation of programs
necessary to respond to the public health emergency. To be eligible for these funds, entities must
enter a subrecipient agreement with the Collier County Community and Human Services Division
to receive funding on a reimbursable basis.
Eligible entities to receive this funding include:
• 501(c)(3) and 501(c)(19) not-for-profit organizations
• Collier County hospitals and community health providers
• Public health & safety entities, such as the Collier County Health Department
Examples of eligible uses of funding include, but are not limited to:
• Expand funding for Collier County not-for-profits to provide services to residents seeking
assistance with homelessness, job retention, and health services;
• Reimbursement of increased operating expenses associated with response to the public
health emergency;
• Community education campaigns related to COVID-19 best practices;
• Public safety medical expenses, including enhanced contact tracing and data collection;
• Educational programs to retrain and retool workers for in-demand industries;
• Provide support to nonprofit facilities for sanitation and improvement of social distancing
measures, to enable compliance with COVID-19 public health precautions;
Food Security Emergency Assistance ($5 million)
Food banks and pantries have incurred extraordinary costs throughout the COVID-19 pandemic.
One-time grants will be made to assist with increased costs due to food purchases, additional staff
hired, and/or additional rental space necessary. Separate funding agreements will be reached with
larger food providers.
Child Care Assistance ($5 million)
Collier County’s workforce has been impacted by closures of schools, childcare facilities and
other programs. In order to return our workforce safely, a childcare assistance program will be
implemented with the following lines of assistance:
• Households can apply for childcare assistance waivers, provided their income has been
affected by State Executive Order, and childcare is a necessary expense to return to work;
• Childcare providers can apply for grant assistance for increased operating expenses
related to sanitation and other methods of safely operating a program;
• All licensed daycare facilities and Collier County Parks & Recreation programs are
eligible for use of the waiver and grant assistance program.
Personal Protective Equipment (PPE) - $5 million
Leveraging existing vendors on contract, the County will use our buying power to acquire a bulk order of
PPE. PPE supply kits will be supplied to small businesses and not-for-profits in Collier County that
employ up to 25 employees that are heavily involved with public interaction.
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The PPE kit will have a predetermined quantity of surgical masks, hand sanitizer, thermometer(s), and
other PPE while supplies last. Entities wishing to take advantage of the program can file an application
through the virtual portal and will schedule a time to receive their kit.
Community Replenishment Reserve - $7,162,425
Due to the unknown demand for the programs previously outlined, staff recommends holding a
community replenishment reserve to supplement programs that see a high demand for funding, and to
cover administrative costs associated with the program, expected to be approximately $1 million. If funds
are still available after all outside applications have been processed, staff recommends seeking
reimbursement of County expenses, and consideration of expense reimbursement for the Municipalities
and Constitutional Officers. This request will be brought to the Board at the appropriate time.
In addition to the projected $67 million allocation, other COVID-19 related grant funding has been
distributed to Collier County. As such, the Board approved eight (8) temporary full-time employees are
being proposed as a task force for the administration of this program and other COVID -19 related awards.
Payroll expenses for employees whose services are necessary to administer and account for this program
are fully reimbursable, and will be used to expedite and track any payments and compliance measures
necessary. In addition, there will be costs associated with the implementation of the Neighborly virtual
portal used for the application process for all programs to be implemented by staff.
To date, staff has begun the implementation of the virtual Neighborly portal, and is in the process of
hiring staff to help with administration of the program. The County has also begun initial planning to
implement a phone bank assistance center to answer questions regarding the application process and
inquiries into processing applications. Staff should be ready to receive applications for the individual and
business assistance programs in early August, while other subrecipient awards and purchasing can begin
immediately following the approval of the plan.
FISCAL IMPACT: The total CARES Act allocation for the County is $67,162,425, with an initial 25%
advance of $16,790,608 made available upon an executed agreement with FDEM. Once the advance is
expended on eligible expenditures, staff will submit reimbursement requests to FDEM for the remaining
allocation of the CARES Act funds.
Funding will be made available within the Human Services Grant Fund (707), Project 33699 unless
otherwise determined to administer funds effectively. Staff will distribute funds for eligible expenditures
in accordance with the CARES Act and related guidance.
Under the received guidance, payroll expenses for public safety, public health, health care, human
services, and similar employees whose services are substantially dedicated to mitigating or responding to
the COVID-19 public health emergency are fully reimbursable expenses.
Other expenses incurred by the County and associated with the administration of this agreement will be
accounted for and are expected to be fully reimbursable. A list of eligible expenses and full U.S. Treasury
guidance is attached as an addendum to this Executive Summary.
GROWTH MANAGEMENT IMPACT: There is no growth management impact.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality and requires a majority vote for approval. -JAK
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RECOMMENDATION: That the Board of County Commissioners approve allocations of Coronavirus
Relief Fund appropriation to Collier County in the amount of $67,162,425.
Prepared By: Sean Callahan, Executive Director, Corporate Business Operations
ATTACHMENT(S)
1. CRF Allocations (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.B
Doc ID: 12814
Item Summary: Recommendation to approve allocations of the Coronavirus Relief Fund
appropriation to Collier County in the amount of $67,162,425. (Sean Callahan, Executive Director,
Corporate Business Operations)
Meeting Date: 07/14/2020
Prepared by:
Title: – Corporate Business Operations
Name: Sean Callahan
07/07/2020 3:03 PM
Submitted by:
Title: County Manager – County Manager's Office
Name: Leo E. Ochs
07/07/2020 3:03 PM
Approved By:
Review:
Community & Human Services Kristi Sonntag Additional Reviewer Completed 07/07/2020 3:25 PM
Public Services Department Jennifer Reynolds Additional Reviewer Completed 07/07/2020 3:37 PM
Community & Human Services Sean Callahan Additional Reviewer Skipped 07/07/2020 5:20 PM
Corporate Business Operations Sean Callahan Additional Reviewer Completed 07/07/2020 5:20 PM
Grants Erica Robinson Level 2 Grants Review Completed 07/08/2020 8:20 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 07/08/2020 8:27 AM
Grants Therese Stanley Additional Reviewer Completed 07/08/2020 8:56 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/08/2020 11:42 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 07/08/2020 1:07 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/14/2020 9:00 AM
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CORONAVIRUS RELIEF FUND ALLOCATIONS
•$15 million –Individual Assistance
•$30 million –Community Health & Service Initiatives
•Includes food assistance and child care
•$5 million –Personal Protective Equipment
•$10 million –Small Business Relaunch &Rehire
•$7.1 million –Community Replenishment Reserve
$15,000,000
$10,000,000
$25,000,000
$5,000,000
$5,000,000
$7,162,425
CRF Allocations
Individual Assistance Small Business Relaunch & Rehire
Community Health & Services Initiatives PPE
Child Care Community Replenishment & Reserve
11.B.a
Packet Pg. 323 Attachment: CRF Allocations (12814 : CARES Act Funding)