Backup Documents 06/23/2020 Item #16D14ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16014
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines # 1 through #2, complete the checklist, and forward to the County Attorney Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1. Susan Golden
Community and Human
Services
6/18/20
2. Jennifer Belpedio
County Attorney Office
61a-31
3. BCC Office
Board of County]
Commissioners
4. Minutes and Records
Clerk of Court's Office
w
111
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above, may need to contact staff for additional or missing information.
Name of Primary Staff
Susan Golden/CHS
Phone Number
252-2336
Contact / De artment
Agenda Date Item was
06/23/2020 ✓
Agenda Item Number
16.D.14
Approved by the BCC
Type of Document
Proposal Information Form for each grant
Number of Original
3 * * Must submit grant
Attached
application (Form DR-IINO 1) /
Documents Attached
application
f/
electronically 6/29
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
aimronriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature?
STAMP
OK
2.
Does the document need to be sent to another agency for additional signatures? If yes,
NA
provide the Contact Information(Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
SG
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
SG
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
SG
si nature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware o2obur deadlines!
8.
The document was approved by the BCC 06/23/2020 Md all changes made during the
N/A is not
meeting have been incorporated in the attached document. The County Attorney's
an option for
Office has reviewed the changes, if applicable.
this line.
9.
Initials of attorney verifying that the attached document is the version approved by the
notBCC,
all changes directed by the BCC have been made, and the document is ready for the
Lis
on for
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
ee
16014
MEMORANDUM
Date: June 25, 2020
To: Susan Golden, Community & Human Services
From: Terresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Proposal Information Forms for Grant Applications
Enclosed please find three (3) originals of the document referenced above (Agenda
Item #16D14), approved by the Board of County Commissioners on Tuesday, June 23,
2020.
The Minutes & Records Department has retained the original as part of the Board's
Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Enclosure
Enclosures
Florida DEO Irma CDBG-DR CDBG-DR Application
Form DR-IIN01 1 6 0 1 4
APPLICANT INFORMATION FORM
LOCAL GOVERNMENT INFORMATION
Local Government Applicant:!
Collier County Board Of County Commissioners
Eligible
County:
Collier
Local Contact:
Jami Bailey
DUNS
76997790
Title:!
.__-- - ---. __
Tami.Bailey@colliercountyfl.gov
- ... ...... ___
_.--_.---
Federal and State Grant Manager E-mail:
Mailing Street Address.';
3339 East Tamiami Trail, Building H., Suite 211
Phone
Number
239-252-5218
city
, Naples State: I FL
i i
Zip code:
34112
Executive
tion:!th! Leo E. Ochs, J r.
gn Application:!
Authority to Sign Application:; ,
Phone 239-252-2466
Number
Title:' County Manager - E-mail:
Leo.Ochs@colliercountyfl.gov
Executive Official Address;
3299 Tamiami Trail East, Suite 202
(ifdifferent).�
City:l Naples State: FL
Zip Code:' 34112
Please list any other UGLG members of this Application
Contact Person:
Email Address:
Team, if any:
None
Please confirm you submited a signed resolution authorizing Executive
Yes:
No:
Official to sign application and certifications.
APPLICATION PREPARER INFORMATION
Application Preparation'
ClvltaS, LLC
Agency or Firm:
Contact: Erich Chatham
Address: 1150 Wexford Park Mount Pleasant, SC 29466
Phone Number: (843) 573-7825 Email:! erich.chatham@civitassc.com
Private Firm: Government Agency:
Check Type of Agency
Preparing Application:
Regional Planning Council: El Other, specify:
APPLICATION INFORMATION
Total CDBG-DR $ Requested: $602,786.32
Unincorporated Collier County
List jurisdictions for proposed recovery activities - - - -- -- - - -
---
(municipalities, Tribal governments, unincorporated areas): --------------
—
Please confirm the local government covered by the National Flood
Insurance Program?
Yes: No:
e
Please confirm the proposed activities are consistent with the local
Yes: No:
comprehensive plan?
Page 1 of 1 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IIN01
16014
PROPOSAL INFORMATION FORM
Applicant Project Collier County Board of County Commissioners Date: 6 O/20
Name Location I Immokalee Stormwater Project
Address Project S of Westclox St., E. of Boxwood Dr., W. of Carson Rd., N & NE of Eden Gardens.
Description (Drainage repair and resilience improvements to mitigate future flooding of UM area
Total CDBG DR Funds Requested 602,786.32 JUse Budget template to calculate total units served and
estimated CDBG-DR funds per unit
I. CDBG DR THRESHOLD COMPLIANCE
NOTE: DEO will not approve proposals where a CDBG-DR National Objective Is not met and Eligible Activities are not included.
A. National Objective: Please mark "Yes" in box next to which National Objective:
Yes Low- / Mod -Income Area Urgent Need
1 List all the Florida Congressional and Legislative districts to be serviced by this project.
US House 25 FL House 80 FL Senate 28
2 List the total population, low -Mod population and the percent of the population that is Low Mod for the service area.
Total Service Area Population: 1 765 # Low -Mod Income Households: 1,650 % Low -Mod Households: 93.48%
3 Provide a brief description of how the service area was determined.
The service area is Block Group 2 of Census Tract 113.02, which roughly equates to the
drainage area identified by Collier County Public Works
B. Eligible Activity
Please mark "Yes' in box next to the Eligible Activity your program or project will serve:
Restoration of infrastructure (e.g. water and sewer facilities, streets, generators, debris removal, drainage, bridges, etc.);
Public facilities such as emergency community shelters;
Demolition, rehabilitation of publicly or privately owned commercial or industrial buildings; and
Re -nourishment of protective coastal dunes systems
Please mark "Yes' to specify Vulnerable Populations to be served:
❑Transitional housing, permanent supportive housing, and permanent housing needs of individuals and families that are homeless
and at -risk of homelessness
Prevention of low-income individuals and families with children from becoming homeless
0 Special needs of persons who are not homeless but require supportive housing
C. Unmet Needs
NOTE: All CDBG-DR activities must clearly address on impact of the disaster. Mitigation or preparedness activities that are not part of
rebuilding efforts are generally ineligible as CDBG-DR recovery activities.
Unmet Need Tied to the Hurricane Irma Disaster Event.
)escribe how the proposed activity will address an Unmet Need tied to the impact of damage from the disaster
After Hurricane Irma hit Immokalee at a Category 2 level, stormwater was unable to drain out from some areas where low to moderate
income persons reside. Many structures were flooded and damaged as a result. The damaged stormwater conveyance system will be
repaired and made more resilient to move stormwater away from low to moderate income residential housing where stormwater is
trapped and floods structures during moderate to heavy rains.
2 Describe how proposed program or project primarily addresses Unmet Housing Needs as specified in CDBG-DR Action Plan.
kn assessment of housing after Hurricane Irma identified 16 homes that were completely destroyed and another 69 that were
severely damaged. FEMA data shows that 978 households filed FEMA claims after the storm of which 587 are believed to have
inmet needs.The repair and improvement of the stormwater infrastructure will allow residents to rebuild, repair and or replace
lousing structures increasing the supply of needed low and moderate income housing within the Immokalee community.
3 Specify Units and Funding Serving LMI Populations and Cost Benefit Analysis
Proposed CDBG-DR
Contract Amount
Total Estimated
Units
Maximum CDBG-DR
Assistance Per Unit
% of Units Serving
LMI Populations
# Units Serving LMI
Populations
Grant $ Serving LMI
Populations
602,786.32
441
$1,366.86
93.48%
412
$563,484.65
Page 1 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IIN01
4 Describe how proposed program or project primarily serves Low- and Moderate -Income populations as specified in CDBG DR
p P P g P 1 P Y P P P
Action Plan.
The project will reduce flooding in an area where over 93% of the population is Low- and
Moderate -Income
5 Infrastructure Improvements, provide a brief description of how proposed improvements primarily serves housing serving Low -
and Moderate -Income populations as specified in CDBG-DR Action Plan.
The project will reduce flooding in an area where over 93% of the population is Low- and
Moderate -Income
6 Describe how the proposed infrastructure improvements aligns with local mitigation and resilience plans.
The proposed improvements meet Goal 1 - "Reduce vulnerability and exposure to flood hazards in order
to protect the health, safety and welfare of residents and guests" of the Collier County's Floodplain
Management Plan and Goal 1 Objective 1.2 "Reduce the potential loss of personal and public property
caused by natural, man made and technological disaster" of the Collier County Local Mitigation Strategy.
II. MANAGEMENT CAPACITY
1 Describe roles of key staff, contractors and/or vendors in operations management of the proposed CDBG-DR funded program and/or project.
List any additional staff to be hired and/or procured and for what roles.
Current stormwater project management staff will manage the implementation of the project
tasks and compliance with CDBG-DR requirements. Gerald Kurtz, P.E., Stormwater Principal
Project Manager will be responsible for implementing the project with the assistance of Robert
Wiley, P.E., Principal Project Manager. No additional staff is anticipated to be hired. Upon grant
award and execution by the Collier County Board of County Commissioners, stormwater staff
will work with the procurement department to engage a contractor to undertake the construction
of the project.
Maggie Lopez and Blanca Aquino will provide financial management for the successful application. Ms. Lopez
has six years' experience providing financial management of the CDBG program for county and municipal
agencies. Her experience includes preparing and approving vouchers in IDIS and assisting in the completion of
the Annual Action Plan and CAPER. For the last three years, she has served as administrator for the IDIS and
DRGR grant reporting systems. Ms. Aquino has five years' of CDBG accounting experience, including preparing
and submitting quarterly draws and preparing quarterly cash reports bot for submittal to HUD.
2 a. What is the experience and capacity of key members of the management team?
The Stormwater Management Division has successfully completed multiple grants from Federal, State and local sources including Disaster
Recovery CDBG, FEMA, Florida Department of Environmental Protection, Florida Communities Trust, Environmental Protection Agency, and
the South Florida Water Management District. Collier County's Grants Department has written policies and procedures which guide departments
in complying the 2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
Grants Compliance Management will also review and approve grant related activities to ensure compliance with CDBG-DR regulations and
procedures.
b. Describe any projects comparable to the one in this application that the applicant has administered in the last five (5) years
The following similar projects repaired existing infrastructure and improved the conveyance of stormwater to reduce localized flooding.
Immokalee 5th Street Ditch
Fourteenth Street Outfall Improvement
Pine Ride Subdivision Pipe Replacement
Swale Maintenance Livingston Woods
Twin Lakes Inter -connect
CR858-CR846 - Intersection Drainage Improvements
Avalon School Ditch Imorovements 13
c. Please provide an assessment of what worked well, what needed improvement and steps taken to resolve such capacity gaps.
The above projects were on time, on budget and there were no critical issues.
Page 2 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IIN01
160111,
3 If the management team is not fully formed, please provide a description of the procurement process the Applicant will follow to cultivate
program and project management capacity.
N/A
4 If allocated CDBG-DR funds and if needed, what is your strategy to augment staff and operations management capacity?
What is your plan for program and project management in terms of hired staff, contractors and/or vendor?
additional staff is anticipated to be hired. Upon grant award and execution by the Collier County Board of County Commissioners,
-mwater staff will work with the procurement department to engage a contractor to undertake the construction of the project.
✓ Organization Charts and description of roles are encouraged, but not required for this Application.
5 Citizen Complaint Policy
Does the applicant have a citizen complaint policy, acquisition and relocation policy, housing assistance plan and procurement
policy in place that meets HUD guidelines?
Fs71 Citizen Complaint Policy As this is a requirement for funding, please see the CDBG website for examples:
http://floridajobs.org/docs/default-sou rce/office-of-d isaster-recovery/h urrica ne-irma/irma-
Yes Acquisition and Relocation Policy comprehensive-policies-and-procedures-draft-5-3-2019.pdf?sfvrsn=2
Yes Housing Assistance Plan
Fy.-Ti Procurement Policy
III. READINESS TO PROCEED
A. Select "Yes" or "No" for key factors achieved to support that the program or project is ready to proceed:_
Supporting Documentation
Site Control: Yes Work will be performed in the County Right of Wa
Zoning & Community Approval: Yes Zoning N/A Minutes of Immokalee CRA Advisory meeting
Environmental Clearance: NO Environmental Review firm is under contract
Procured and Contracted Members of
Development and Construction Team: NO
Commitment of Matching Funds: NO None
B. Describe any issues and proposed solutions to address Readiness To Proceed:
Upon grant approval, a contractor will be procured consistent with the requirements of 2 CFR Part 200.
C. Confirm you submitted a Production Work Plan that shows on a month -by -month basis how much time and staff needed to Yes
achieve key Milestones
Page 3 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application Form DR-IIN01 i 6 D P
IV. COST REASONABLE BUDGET
A. Proposal budgets must reflect cost reasonableness and affirmative efforts to leverage CDBG-DR funds with additional funding to address
unmet needs. Budget narrative reflects research, quotes and/or contracted pricing for proposed programs and projects.
Provide a Budget Narrative that describes:
1. Cost estimates and sources of funding. Approach to managing and paying for proposed program or project.
resign work and plans were developed by Davidson Engineering, who developed a cost estimate based on the plans. The cost of the
roject will be paid for with CDBG-DR funds.
2. Basis of cost estimates and method for generating cost reasonable budget. Provide quotes, bids, schedules and/or
estimates from other comparable projects.
he cost estimate was provided by a professional engineering firm that has experience with these types of projects. The cost is based on
he civil engineering plans for this project.
3. Description of how proposed project shall not duplicate benefits as specified in CDBG-DR Action Plan.
to other funding has been received for this project.
B. LeveraRe and Committed Additional Sources.
Source Amount Committed If not committed, list status towards reaching commitment
j (Yes / No)
total: List $ value of Waiver of Local Impact Fees if available.
If additional funds committed, provide copies of commitment letters or other evidence of commitment. []Yes *No
Confirm that the proposed funding request is for
FEMA PA program or project match and submit PA commitment ❑Yes ANo
V. STORM DISASTER RESILIENCE
1 Describe how the proposed CDBG DR -funded program and/or project will pro -actively invest in resilience to damage from future storms as
specified in the Federal Register and Action Plan.
An improved stormwater conveyance system is needed to move stormwater away from low to moderate income residential housing
where stormwater is trapped and floods structures during moderate to heavy rains. The stormwater system repair and improvements will
minimize flooding in areas of LMI housing by pro -actively conveying stormwater to appropriate outfalls that are able to capture and treat
stormwater downstream of these vulnerable areas. The repair and improvement of the stormwater infrastructure will allow residents to
rebuild, repair and or replace housing structures increasing the supply of needed low and moderate income housing within the Immokalee
community.
VI. SUPPORTING DOCUMENTATION
A. Service Area Maps
For Infrastructure and Economic Revitalization proposals, please provide a Map with an overlay that clearly shows:
1 Project Location and/or Service Area Included
2 Low- and Moderate -Income Service Area Included
3 Most Recent Flood Plain Map Included
Page 4 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
B. Other Considerations
Form DR-IIN01 16 D
Describe any other regulatory reviews such as Federal or State review or regulatory system which may have jurisdiction over the proposed
activity(s), such as, federal programs of the Corps of Engineers and the Environmental Protection Agency; and State programs.
No federal permits are required. Water Management District permits will be obtained as necessary.
VI. CERTIFICATION
As authorized Executive Officer, I certify that staff, contractors, vendors and community partners of our storm recovery initiative:
A. Will comply with all HUD and Florida requirements in the administration of the proposed CDBG-DR funded activities;
B. Will work in a cooperative manner to execute the Subrecipient Agreement that provides the pathway for successful CDBG-DR
program(s) and/or project(s) and;
C. Certify that all information submitted in this Application is true and accurate.
Signature:
Name: lo, ` j i ', Date
ATTEST
4TA L K. KI L, CLERK
Attest as to Chairman's
signature only,
Approved as to form and legality
Assistant County rney
lQ�
(tent # V(o IPtq
Agenda' _�� 0
Date �-�Jv
Dat
Recedes==/
1 v
c- ty Gterk
Page 5 of 5 73C-23.0081, FAC
16014
Bid Schedule: Eden Garden Bypass Drainage Improvements
Collier County Contract No. 13-6164-SS Collier County Project No. 60143.4
DAV I D SO N Opinion of Probable Cost -Proposed Site work
Line No. Description
Quantity
Units
Unit
Price
Amoun
t
Initial Site Work
1
MOBILIZATION
1
LS
$31,472.17
$ 31,472.17
2
CLEARING AND GRUBBING
0.3
AC
$14,457.14
$ 4,337.14
3
SILT FENCE (INCLUDES MAINTENANCE)
1,997
LF
$2.12
$ 4,233.64
4
SOD WITH WATERING (BAHIA)
1,067
SY
$3.65
$ 3,894.55
5
ROUGH AND FINAL GRADING
0.3
AC
$862.35
$ 258.71
6
SWALE GRADING
481
LF
$1.89
$ 909.09
7
EXCAVATION FOR DRAINAGE STRUCTURES
312
CY
$23.51
$ 7,335.12
8
REMOVAL AND REPLACEMENT OF EXISTING GRAVEL ROAD
363
SY
$18.53
$ 6,726.39
9
TEMPORARY SHORING, SHEETING, AND BRACING AROUND STR-
#101
116
LF
$253.04
$ 29,352.64
10
SURVEYING (CONSTRUCTION STAKE -OUTS, AS-BUILTS)
1
LS
$8,762.00
$ 8,762.00
11
GEOTECHNICAL TESTING
1
LS
1$9,120,001$
9,120.00
Drainage Utilities
SUBTOTAL 106,401.45
12
15" DUAL -WALL ADS PIPE
682
LF
$44.13
$ 30,096.66
13
24" DUAL -WALL ADS PIPE
196
LF
$74.79
$ 14,658.94
14
24" DR-11 HDPE PIPE
213
LF
$63.70
$ 13,568.10
15
FDOT TYPE'J'JUNCTION BOX
1
EA
$19,842.50
$ 19,842.50
16
FDOT MODIFIED TYPE'E' STRUCTURE W/ USF #6615 GRATE
1
EA
$8,329.86
$ 8,329.86
17
FDOT MODIFIED TYPED' STRUCTURE W/ USF #6694 GRATE
1
EA
$6,851.43
$ 6,851.43
18
WINGED CONCRETE ENDWALL
1
EA
$2,568.00
$ 2,568.00
19
IS" DOUBLE MITERED END SECTION
2
EA
$3,142.00
$ 6,284.00
20
RIP -RAP WITH FILTER FABRIC
6
TN
$377,61
$ 2,265.66
21
HORIZONTAL DIRECTIONAL DRILL'
528
LF
$514.07
$ 271,428.96
Miscellaneous Items (If Necessary)
SUBTOTAL 375,894.01
22
REMOVAL AND REPLACEMENT OF EXISTING LANDSCAPING
1
LS
$12,946.78
$ 12,946.78
23
REMOVAL AND REPLACEMENT OF EXISTING CHAIN LINK FENCE
1
LS
$10,812.00
$ 10,812.00
24
REMOVAL OF EXCESS MATERIAL (HAUL OFF -SITE)
306
CY
$9.78
$ 2,992.68
25
DEWATERING
1
LS
$12,846.00
$ 12,846.00
Allowance
SUBTOTAL 39,597.46
26
PROJECT ALLOWANCE
1
LS
$52,189 $52,189.29
SUBTOTAL 52,189.29
Project Cost 574,082.21
27
Project Administration 5.00%
28,704.11
Grand Total 602,786.32
1) Line No. 21 includes all material necessary to perform the Horizontal Directional Drill.
Project Area LMI Status
16014
96.59 %
120210113011
>uurce. HUE) LMISE) PY 2020
Ed en Ave
65.66%
12021011�023
Lee:
m
o,
8th Ave
o Z
r ui
.Y
C
4`ro �-• immokfltes-B ..
National Flood Hazard Layer FIRMette
G 213-313 Sk:'N
;7
IN
4jI 11 e N4 Wal 4a"p
AS i. AN.F&MU& t
Feet 1:6,000
0 250 500 1,000 1,500 2.000
FEMA Legend 16014
SEE FIS REPORT FOR DETAILED LEGEND A%: %3E1 MAF FOR FIRM PANEL LANCiT
Without Base Flood Elevation (BFEl
SPECIAL FLOOD With OFE of Depth-- a AC, AY it Ap
HAZARD AREAS Regulatory Floodway
0.21i, Annual Chance Flood Hazard. Areas
of 1%annuad chance 11cod with aserage
death less than one toot or mdth drainage
areas of less than one square mile
Futuro (ons, 1
-
NIt,1A ;)FITARD eCWilHaza%Annual
Chance Food rd Area wlqh Reduced Flood Risk duet*
OTHER AREAS OF Levee. See Notes.
FLOOD HAZARD Area with Flood Risk due to Levee
Area of Minimal Flood Hazard
Effective LOMRs
OTHER AREAS Area or Undetermined Flood Hazard -
GENERAL Channel. CluNeft. Of Storm Sewer
STRUCTURES i i. I i r 1 Levee, 0, ke. or Floodwall
2&2
Cross Sections with 11. Annual Chance
Water Surface Elevation
(D- - - Coastal Transect
Base Flood Elevation Une (BFE)
Limit of Stud%,
Jurisdiction Boundary
Coastal Transect Baseline
OTHER Profile Baseline
FEATURES Htdroeaahic Feature
Digital Data Available
11. Digital Data Available
MAP PANELS Unmapped
0 The pro displayed on the map is an approximate
point selected by the user and does not represent
an authoritative property location.
This map complies with FEMA:s standards for the use of
digital flood maps if it is not void as described below.
The basemap shown Compiles with FEM A's basemap
accuracy standards
The flood hazard Information is der"d directN from the
authoritative NFHL web sentries provided by FEMA- This map
Has exported on 5 13 2020 az.11 00 37 AM and does not
reflect changes or amendments subsequent to this date and
time. The NFHL and effective Information may change or
become superseded Of new data over time.
ID This map image is Vold it the one or more of the following map
41 elements do not appear. basemap Imagery. flood zone labels.
brut 8WIMMIrrett-) j legend, scale bar. map creation date. community Identifiers,
27- 771.77 FIRM panel number. and FIRM etfectNe date. Map Imagestor
unmapped and unmadefnized areas cannot be used for
regulatDo purposes.
16014
Growth Management Department
Capital Project Planning, Impact Fees & Program Management Division
Production Schedule
Project Name: Immokalee Stormwater Improvements
Project No. TBD
Project Manager: Michele Mosca
Task
No.
Task Name
Dates and Milestones per CDBG Agreement
Duration Due Date
1
CDBG Kickoff Meeting — Stormwater/CDBG
1 Day 1 Month from Date of Award
2
BCC Acceptance of Award - BCC
1 Day 2 Months from Date of Award
3
Development of RFP and Bidding — Stormwater/Procurement
8 Months 10 Months from Date of Award
4
Contract Award and Construction NTP — Stormwater/Procurement
2 Months 12 Months from Date of Award
5
Construction — Contractor TBD
6-8 Months 20 Months from Date of Award
16014
Trmsporbdon Engineering
Jay Mmad, P.E. - Dircclor
Dpe Mions Supervisor June MlllerLM
OPe. m Panels Wkpn
Mmnsirckve Aseisbnt Cdislire Nrotl
Admnsbakve Msisbnt Ma Fusnhs
ROADWAY&BRIDGEPROJECTMANAGEMENT
Principal ProlM Manager
Mark.. Menem, PE
Sr. Rgact
Manager
Mdm Wall, PE
Sr. Prq.
cl Manager
Muie Puente P. E.
S. Rgect
Sr. Plnlact
Mangler
Manage_ _WTI'e
Bee Th.e,P.E.
.,P.E._
RIGHT OF WAYACQU19MN
Rignl plWay Acquisition Manger
Review Appaiser
Harry HRl—Bosch
arMerson
Sr. Rop.rry Acqueitlen Spec.
— I, F.L.
Preprly AcgV,ikon Spec.
RAperry Acqudkon Spec.
Seq. -ph ...
m.1, esv:eel
P__y Acqu«bon Spec
Wan Oarcuc
ROAD CONSTRUCTION CEI
Mm.gerReatl Cons(rvdion
Rgect Managr
eve Rea
MM.vrT—. E.I.
Sr. FI.M lnspmlor
LNblopNr Woodrum
Sr. Field lnspedor
S, FieM Inspector
JMnCe Wi
James Zwer
Sr. FieM Inspector
Snanron Basielt
Sr. FieM lnzpmtor
JJio Gsbo
Inepedw
Wlmn Runbager
Inspector
Robert WNb. E.1.
Inspect«
Inapcar
JasepM1 Crctia
Omna MCCpY
TRAFFIC OPERATIONS
ChWEr —TrdsCORrdi... Anthony) —ja, P_f
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Florida DEO Irma CDBG-DR CDBG-DR Application
Form DR-IINO1 1 6 U 1 4
APPLICANT INFORMATION FORM
LOCAL GOVERNMENT INFORMATION
Local Government Applicant:
Collier County Board Of County Commissioners
Eligible
County:
Collier
Tami Bailey
76997790
Local Contact:
DUNS#;
Title:
Federal and State Grant Manager
E-mail:
Tami.Bailey@colliercountyfl.gov
Mailing street Address:
3339 East Tamiami Trail, Building H., Suite 211
Phone
Number
239-252-5218
City:
Zip Code:
Naples
State:
FL
34112
ExecutiveOfficial
Authority to Sign Application:
Application:
Leo E. Ochs Jr.
,
Phone
Number
239-252-2466
County Manager
E-mail:
Leo.Ochs@colliercountyfl.gov
Title:
Executive Official Address
(if different):
3299 Tamiami Trail East, Suite 202
Naples
State:
FL
Zip Code:
34112
City:
Please list any other UGLG members of this Application
Team, if any:
Contact Person:
Email Address:
None
Please confirm you submited a signed resolution authorizing Executive
Official to sign application and certifications. Yes:
JJ
No:
El
APPLICATION PREPARER INFORMATION
Application Preparation _
Agency or Firm: Civitas, LLC
Contact: Erich Chatham
Address: 1150 Wexford Park Mount Pleasant, SC 29466
Phone Number: (843) 573-7825 Email: erich.chatham@civitassc.com
Check Type of Agency Private Firm: B Government Agency:
Preparing Application:
Regional Planning Council: Other, specify;
APPLICATION INFORMATION
Total CDBG-DR $ Requested:) $1 090,970.06
Unincorporated Collier County
List jurisdictions for proposed recovery activities
(municipalities, Tribal governments, unincorporated areas):
Please confirm the local government covered by the National Flood
Yes:
No:
El
Insurance Program?
Please confirm the proposed activities are consistent with the local
Yes:
No:
comprehensive plan?
Page 1 of 1 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application Form DR-IIN01 16014
PROPOSAL INFORMATION FORM
I. CDBG DR THRESHOLD COMPLIANCE
NOTE: DEO will not approve proposals where a CDBG-DR National Objective is not met and Eligible Activities are not included.
A. National Objective: Please mark "Yes" in box next to which National Objective:
Yes Low- / Mod -Income Area Urgent Need
1 List all the Florida Congressional and Legislative districts to be serviced by this project.
U.S. 25 FL House 80 FL Senate 28
2 List the total population, Low -Mod population and the percent of the population that is Low Mod for the service area.
Total Service Area Population: 24,050 # Low -Mod Income Households: 18,715 % Low -Mod Households: 77.82
3 Provide a brief description of how the service area was determined.
The services offered by the Agricultural Extension Office serves the predominantly low -mod
area of Immokalee. The service area was determined by historical records of clients served as
maintained by the Extension Office.
B. Eligible Activity
Please mark "Yes' in box next to the Eligible Activity your program or project will serve:
Restoration of infrastructure (e.g. water and sewer facilities, streets, generators, debris removal, drainage, bridges, etc.);
Public facilities such as emergency community shelters;
Demolition, rehabilitation of publicly or privately owned commercial or industrial buildings; and
Re -nourishment of protective coastal dunes systems
Please mark "Yes' to specify Vulnerable Populations to be served:
Transitional housing, permanent supportive housing, and permanent housing needs of individuals and families that are homeless
and at -risk of homelessness
1-1 Prevention of low-income individuals and families with children from becoming homeless
❑ Special needs of persons who are not homeless but require supportive housing
C. Unmet Needs
NOTE: All CD8G-DR activities must clearly address on impact of the disaster. Mitigation or preparedness activities that are not port of
rebuilding efforts are generally ineligible as CDBG-DR recovery activities.
Unmet Need Tied to the Hurricane Irma Disaster Event.
)escribe how the proposed activity will address an Unmet Need tied to the impact of damage from the disaster.
Hurricane Irma severely damaged the parking lot at the UPWAS Extension property. None of
the damages have been repaired. The proposed activity will repair the damaged parking lot.
2 Describe how proposed program or project primarily addresses Unmet Housing Needs as specified in CDBG-DR Action Plan.
This project addresses unmet housing needs in the sense that OF/IFAS Extension assists residents with landscape/plant resources
Nith Florida Friendly Landscaping concepts to save money, water, encourage appropriate wildlife and preserve natural resources at
homes, whether purchase or leased. Also, family budget training to assist residents and families with maximizing household
ncome.
3 Specify Units and Funding Serving LMI Populations and Cost Benefit Analysis
Proposed CDBG-DR
Contract Amount
Total Estimated
Units
Maximum CDBG-DR
Assistance Per Unit
% of Units Serving
LMI Populations
# Units Serving LMI
Populations
Grant $ Serving LMI
Populations
$1,090,970
5,855
186.33
77.82
4,566
$848,992.85
Page 1 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IIN01 16014
4 Describe how proposed program or project primarily serves Low- and Moderate -Income populations as specified in CDBG DR
Action Plan.
The parking lot is needed by faculty, staff and volunteers to serve the public, demonstrate/promote
green education and protect County resources that are needed for Extension educational
programming.
5 Infrastructure Improvements, provide a brief description of how proposed improvements primarily serves housing serving Low -
and Moderate -Income populations as specified in CDBG-DR Action Plan.
The facility and its services are utilized by residents of the predominantly low income area of
Immokalee, offering education on a variety of topics including residential horticulture/Florida Friendly
Landscaping; commercial horticulture; marine science; family nutrition for SNAP eligible recipients and
hands on training to develop leadership and life skills on a variety of relevant topics for youth.
6 Describe how the proposed infrastructure improvements aligns with local mitigation and resilience plans.
The damaged parking lot will be replaced with permeable surfaces which will mitigate flooding
and standing of water, as well as, provide a natural flow of water to manage runoff. The
functional lot will allow for the staging of Emergency Management vehicles for response to
future disasters.
II. MANAGEMENT CAPACITY
1 Describe roles of key staff, contractors and/or vendors in operations management of the proposed CDBG-DR funded program and/or project.
List any additional staff to be hired and/or procured and for what roles.
The construction of the project will be supervised by the contracted construction company building
superintendent with management oversight of the project assigned to a professional project manager in
the Facilities Division. Currently, Collier County successfully administers approximately $21 million in
federal and state grants. The entire government entity is supported by professionals in Human
Resources, Risk Management, Office of Management and Budget, Purchasing and Facilities. Each area
is led by seasoned professionals with appropriate professional degrees and certification credentials. The
County Attorney's Office reviews all documents for legality.
Maggie Lopez will provide financial management for the successful application. Ms. Lopez has six years'
experience providing financial management of the CDBG program for county and municipal agencies.
Her experience includes preparing and approving vouchers in IDIS and assisting in the completion of the
Annual Action Plan and CAPER. For the last three years, she has served as administrator for the IDIS
and DRGR grant reporting systems.
2 a. What is the experience and capacity of key members of the management team?
Under the direction of Kristi Sonntag, Community and Human Services Director and Accounting Supervisor, Maggie
Lopez, the department collectively holds 30 years' experience in grants administration. To ensure fiscal
responsibility, Blanca Aquino Luque, Accounting Supervisor, performs all general accounting and budget services for
Collier County. Ms. Luque has over 12 twelve years of experience in not for profit and government accounting and
just recently received her CPA license.
b. Describe any projects comparable to the one in this application that the applicant has administered in the last five (5) years.
Collier County Facilities department has not completed a comparable project.
c. Please provide an assessment of what worked well, what needed improvement and steps taken to resolve such capacity gaps.
N/A
Page g 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IIN01
16014
3 If the management team is not fully formed, please provide a description of the procurement process the Applicant will follow to cultivate
program and project management capacity.
general contractor for the project will be procured via sealed bid as per 2 CFR Part 200.
a If allocated CDBG-DR funds and if needed, what is your strategy to augment staff and operations management capacity?
What is your plan for program and project management in terms of hired staff, contractors and/or vendor?
The County has sufficient CDBG management capacity to oversee the project. The Facilities Division have project managers with
experience with this type of project.
✓ Organization Charts and description of roles are encouraged, but not required for this Application.
5 Citizen Complaint Policy
Does the applicant have a citizen complaint policy, acquisition and relocation policy, housing assistance plan and procurement
policy in place that meets HUD guidelines?
FYes7 Citizen Complaint Policy As this is a requirement for funding, please see the CDBG website for examples:
http://floridajobs.org/docs/default-sou rce/office-of-disaster-recovery/h urrica n e-irma/irma-
Yes Acquisition and Relocation Policy comprehensive-policies-and-procedures-draft-5-3-2019.pdf?sfvrsn=2
YeS Housing Assistance Plan
Yes Procurement Policy
III. READINESS TO PROCEED
A. Select "Yes" or "No" for key factors achieved to support that the program or project is ready to proceed:_
Supporting Documentation
Site Control: YeS JProperty appraiser records
Zoning & Community Approval: YeS The project is for the repair of a parking lot for an existing building .
Environmental Clearance: NO The County has procured the services of a firm to provide environmental reviews.
Procured and Contracted Members of
Development and Construction Team: NO
Commitment of Matching Funds: No
B. Describe any issues and proposed solutions to address Readiness To Proceed:
A general contractor will be procured via a sealed bid, consistent with the requirements of 2 CFR Part 200.
C. Confirm you submitted a Production Work Plan that shows on a month -by -month basis how much time and staff needed to YeS
achieve key Milestones
Page 3 of S 73C-23.0081, FAC r
Florida DEO Irma CDBG-DR Application Form DR-IIN01 16014
IV. COST REASONABLE BUDGET
A. Proposal budgets must reflect cost reasonableness and affirmative efforts to leverage CDBG-DR funds with additional funding to address
unmet needs. Budget narrative reflects research, quotes and/or contracted pricing for proposed programs and projects.
Provide a Budget Narrative that describes:
1. Cost estimates and sources of funding. Approach to managing and paying for proposed program or project.
the cost estimates were developed by the Facilities Division and OF/IFAS/Agricultural Extension staff, taking into account the desired
vnctionality of the finished project. The cost of the project will be paid for with CDBG-DR funds.
2. Basis of cost estimates and method for generating cost reasonable budget. Provide quotes, bids, schedules and/or
estimates from other comparable projects.
the cost estimate was provided by Tony Barone, Senior Project Manager Collier County Facilities Management Division. The cost estimates
are based on his experience with similar projects.
3. Description of how proposed project shall not duplicate benefits as specified in CDBG-DR Action Plan.
Vo other funding has been received for this project.
B. Leverage and Committed Additional Sources.
Source Amount Committed If not committed, list status towards reaching commitment
(Yes / No)
total: List $ value of Waiver of Local Impact Fees if available.
If additional funds committed, provide copies of commitment letters or other evidence of commitment. ❑Yes ®No
Confirm that the proposed funding request is for ®No
FEMA PA program or project match and submit PA commitment Yes
V. STORM DISASTER RESILIENCE
Describe how the proposed CDBG DR -funded program and/or project will pro -actively invest in resilience to damage from future storms as
1 specified in the Federal Register and Action Plan.
In order to maximize the cost effectiveness of the project, demonstrate sustainability, protect natural resources and promote
environmental awareness, a permeable surface will be used for this project.
Permeable surfaces will mitigate flooding and standing of water, as well as, provide a natural flow of water to manage runoff.
Using sustainable practices of permeable surfaces in the parking spaces and the driveways will serve as a demonstration in self-sufficiency
and sustainability for Collier County residents, local governmental agencies and businesses interested in applying sustainable practices to
protect and preserve the delicate environmental balance of Southwest Florida.
The repaired surfaces will be more resistant to further damage and decomposition in future emergency situations.
VI. SUPPORTING DOCUMENTATION
A. Service Area Maps
For Infrastructure and Economic Revitalization proposals, please provide a Map with an overlay that clearly shows:
1 Project Location and/or Service Area Included
2 Low- and Moderate -Income Service Area Included
3 Most Recent Flood Plain Map Included
Page 4 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-II1\101
B. Other Considerations
Describe any other regulatory reviews such as Federal or State review or regulatory system which may have jurisdiction over the proposed
activity(s), such as, federal programs of the Corps of Engineers and the Environmental Protection Agency; and State programs.
Vo Federal or State permits are required.
VI. CERTIFICATION
As authorized Executive Officer, I certify that staff, contractors, vendors and community partners of our storm recovery initiative:
A. Will comply with all HUD and Florida requirements in the administration of the proposed CDBG-DR funded activities;
B. Will work in a cooperative manner to execute the Subrecipient Agreement that provides the pathway for successful CDBG-DR
program(s) and/or project(s) and;
C. Certify that all infor tion submitted in this
Application is true and accurate.
Signature: ♦ ?-9l �)
Name: ' ` ,C�\ � ( t Date
X-Ms'l
CRYS AL 11 KINZE . CLERK
Y. .
Q@51; as t0 Chairman's
signature only.
16014
Approved as to form and IegaIIty
tt=- 1"j
Assistant County ! tornry �U
`3 1
C�
Page 5 of 5 73C-23.0081, FAC
16 014
Development Cost Pro Forma
Project Name OF/IFAS Ag Extension Parking Lot
Applicant Name Collier County BOCC
DEVELOPMENT COSTS
Al Estimated Construction Costs
100 parking spots plus driveways- entrance and egress
Engineering
$
13,500.00
Site Prep
$
30,000.00
Materials+Install Pavers - $23/sq ft (16,200)
$
372,600.00
Materials+Install Porous asphalt/concrete $15/sq ft (16,200)
$
243,000.00
Grading/Fill
$
20,000.00
Fencing 2,8141inear feet x $46
$
129,444.00
Gate Systems
$
20,556.00
Signage
$
6,000.00
Security
$
12,000.00
Lighting
$
40,000.00
Landscape
$
50,000.00
Site Improvements
$
23,200.00
*Other (explain in detail)
A1.1. ACTUAL CONSTRUCTION COST
$
960,300.00
HARD COST CONTINGENCY
$
48,015.00
Total Construction Cost
$
1,008,315.00
General Development Costs
Builder's Risk Insurance - about 2% of Construction Cost
$
18,742.00
Building and Planning Permits
$
8,000.00
Surveys
$
2,500.00
*Other (explain in detail)
A2. TOTAL GENERAL DEVELOPMENT COST
$
29,242.00
A2.1. SOFT COST CONTINGENCY
$
1,462.10
B Development Cost
$
1,039,019.10
Administration 5%
$
51,950.96
Total Project Cost
$
1,090,970.06
B.1 Permanent Funding
CDBG-DR
$
1,090,970.06
Total Sources
$
1,090,970.06
.ttrway.
Ionde
' 4efmrr
immokalee CDP
Service Area
Immokalee
Q Project Location
16014
National Flood Hazard Layer F1RMette 3 1"t-AlA
Fe
i 250 500 1,000 1,500 2.000
16014
Legend
SEE FIS RE?OPT FOR DET41LED
LEGEND A%D AaCk MAP FOR FIRM PANEL LANCJT
Without Base Flood Elevation ISFE)
y r..
SPECIAL FLOOD
With BFIE or Depth a= AO. AN K. Any
HAZARD AREAS
Regulatory Floodwey
OTHER AREAS Of
FLOOD HAZARD
02% Annual Chance Flood Hazard. Areas
of 1%annual chance Vood with average
depth less than one toot Of with drainage
areas of less than one square mile -
Future Conditions 1%Annual
Cbance Flood Hazard ---
Area with Reduced Flood Risk due to
Levee. See Notes..
Area with Flood Risk due to Levee.
SCAF4 Area of Minimal Flood Hazard
Elfecllve LOMRS
OTHER AREAS Area of Undetermined Flood Hazard
GENERAL Channel, Cuhert. or Storm sewer
STRUCTURES t I r t i t i Levee. Dike, or Floodwall
zD� Cross Sections with 11; Annual Chance
Water Surface Elevation
o- — — Coastal Tfansect
..-- Base Flood Elevation Line {BFEI
Um it of study
Jurisdiction Bourdary
--- Coastal Transect Baseline
OTHER _ Prohle Baseline
FEATURES Hydfograahic Feature
Digital Data Available
No Digital Data Available _'
MAP PANES Unmapped I�
O The pin drspleyed on the map is an approximate
7 point Selected by the user ana does not tepresen
an authoritative property location.
Tlss map Complies with FEMA's standards for the use of
digital flood maps if It is not vdd as tlesaibed below.
The basemap shown complies with FEMA's basemap
accfnan standards
The flood hazard information is derived directly from the
authoritative NFHL web serylceS provided by FEMA. This mvap
was exported on 5 19. 2020 at 12236 A6 PM and does not
;effect changes of amendments subsequent to this date and
[Ime. The NFHL and effective Information may change or
become superseded br new (Sala Oyer time.
This map Image is vote if the one or more of the fdlontag map
elements do not appear. beSemap imagery. flood zone labels.
legend. scale bar. map creation date. community identifiers.
FIRM panel number. and FIRM etfective date. Map Images for
unmapped and unmodernlzed areas cannot be used lot
regulatory purposes.
16014
OF/IFAS Extension Collier County - Facility Parking Lot
Workplan
Month 1 2 3 4 5 6 7 6 7 S 9 10 11 12 13 14 15 16
Hours/Month
IFAS Director
348
Project Manager
494 "
Grants Compliance
80
Procurement Strategist
112
Facilities Inspector
1'
Admin / Accountant
=
16014
Co ler County
Public Services Department
709/001/15711S/1S7110
4-H YOUTH DEVELOPMENT
4-H Extension Agent (118) Patricia Roland
4-H Outreach Coordinator(111) Trisha Aldridge
4-H Outreach Coordinator (111) Marie Morris
CURRENT ORGANIZATION CHART FY 2020
Steve Carnell
PUBLIC SERVICES Todd Henry
(135)
Operations Coord. (114)
�-- -
Twyla Leigh
Paula Springs Director �,n't
h
Administrative Assistant(114) UF�IFA$ EX(130) n DiviSiOn
(130)
001/1S7110/UF 001/157110/UF
COMMERCIAL HORITICULTURE SUSTAINABLE FOOD SYSTEMS -AGRICULTURE
Sr. Extension Agent (118) Doug Caldwell Extension Agent (118) Jessica Ryals
RESIDENTIAL HORTICULTURE
Extension Agent (118) Thomas Becker Extension Agent (118)
OF GRANT FUNDED
FAMILY NUTRITION PROGRAM
FNP Extension Agent Suzanne Fundingsland
SEA GRANT
Program Manager
Samantha Watson
Michael Sipos
Program Office Assistant
Natalia Bailey
Program Assistant
Elisabeth Simonise
Program Assistant
Marianella Valdettro
Program Assistant, Seasonal
Carol Rymer
Program Assistant
Patricia Rivero
co ,er c01.14ty
Public Services Department
001, 705,707,791/1S5910,138705,155970,138759
ACCOUNTING AND FINANCIAL OPS
Financial Dos Support Mgr (125) Maggie Lopez
Accounting Supervisor (123) Blanca Aquino-Luque
Accounting Tech (116) Grants Ana Diaz
OPSSUPPORT
Accountant (118) GEN FUND Jose Alvarado
SERVICES FOR SENIORS
Grant Coordinator (120) Wendy Klopf
Accountant (118) Dory Carrillo
Grant Support Spec (114) Lisa Koller
SHIP/HOME PROGRAM
Accountant (118) Leslie Davis
CDBG PROGRAM
Accountant (118) CDBG/ESG Lisa Weinmann
SOCIAL SERVICES
Accountant (118) GEN FUND Akiko Woods
Steve Carnell
PUBLIC SERVICES
(135)
Barbetta Hutchinson Kristi Sonntag
Operations Coord Director
(114) Community and Human Services
(130)
001, 707 / lS5930 & lS5970
SOCIAL, SENIOR AND NUTRITION
MANAGEMENT
Social, Senior & Nutrition Mgr (121)
(HIPAA Compliance Officer) Louise Pelletier
SOCIAL SERVICES
Case Manager (117) Lori Blanco
Case Manager (117) Marco Chouinard
SERVICES FOR SENIORS
Case Manager (117) Debbi Maxon
Case Manager (117) Carlton Bronson
Case Manager (117) Ivonne Garcia
NUTRITION PROGRAM
Food Program Supervisor (117)
Danielle Mordaunt
Case Manager Assistant (111)
Janette Jean-Louis
Meal Site Coordinator (106)
Anita Silva
Meal Site Coordinator (Job Bank)
Cincy Curry
Meal Site Coordinator (Job Bank)
Veronica Salazar
Meal Site Coordinator (Job Bank)
Glenda Suter
Meal Site Coordinator (Job Bank)
Hilda Aguilar
Current Organiza"D 14
Chart FY20
116, 791/ 138711, 138759
HOUSING AND GRANT DEVELOPMENT
Housing Manager (123) Cormac Giblin
Coordinator (121) Hilary Halford
Senior Grant & Housing
Coordinator (Job Bank) Susan Golden
SHIP PROGRAM
Sr. Grant Coordinator (120) Lisa Carr
Grant Support Spec (114) Maria Aldana
DRUG COURT PROGRAM
Grant Coordinator
(Job Bank) Tomas Calderon
001, 705/155910, 138705
MONITORING AND COMPLIANCE
Grants Compliance Mgr (123) Cynthia Kemner
Compliance Supervisor (121)
Don Luciano
Senior Accountant (121)
Nancy Mesa
Operation Analyst (119
Elizabeth Hernandez
Operations Analyst (119)
Vacant
Operations Coord (114))
(Job Bank)
Christine Schumann
Grants Support Specialist (114)
Karina Bardales
(Job Bank)
001,705,707 /155910,13870S,15S970
STATE AND FEDERAL GRANTS OPERATIONS
Fed/State Grant Manager (123) Tami Bailey
Operations Coordinator (114) Michelle Rubbo
RSVP PROGRAM
Volunteer Director (120) Christin Plummer
CDBGPROGRAM
Grant Coordinator (120) Rachel Hansen
Grant Coordinator (120) Ed Bonilla
HOME/ESG PROGRAM
Grant Coordinator (120) Carolyn Noble
CRIMINAL JUSTICE PROGRAM
Grant Coormi ,nr,i
(Job Bank) Rachel Brandhorst
OPSSUPPORT
Grant Coordinator (120) Mike Lalbachan
Grant Coordinator (120) Judy Sizensky
16014
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FACILITIES MANAGEMENT
Golfer County
Florida DEO Irma CDBG-DR CDBG-DR Application
Form DR-IINO116 D 14
APPLICANT INFORMATION FORM
LOCAL GOVERNMENT INFORMATION
Local Government Applicant: PP
Collier County Board of County Commissioners
Eligible
Collier
County:
Local contact:
Tami Bailey
DUNS#:
76997790
Federal and State Grant Manager— E-mail:!
Title:
Tami.Bailey@colliercountyfl.gov
Mailing street Address:
3339 East Tamiami Trail, Building H., Suite 211
Phone
Number
239-252-5218
City:
Naples Stater FL
zip Code:
34112
Executive Official withLeo EJr.
Authority to Sign Application: E. Ochs
Phone
Number 239-252-2466
------------
Title:! County Manager E-mail:!
Leo.Ochs@colliercountyfl.gov
Executive Official Address
(if different)3299 Tamiami Trail East, Suite 202
City:! Naples State: IFL
zip Code: 34112
Please list any other UGLG members of this Application
Team, if any:
Contact Person:
Email Address:
None
Please confirm you submited a signed resolution authorizing Executive
Yes:
------- _
No:
Official to sign application and certifications.
APPLICATION PREPARER INFORMATION
Application Preparation!
Civltas, LLC
Agency or Firm:!
Contact: Erich Chatham
Address:; 1150 Wexford Park Mount Pleasant, SC 29466
—
Phone Number.(843) 573-7825 — Email:! erich.chatham@civitassc.com
Check Type of Agency Private Firm: B Government Agency:
Preparing Application:----"�""-- -__--I
Regional Planning Council: Other, specify:
APPLICATION INFORMATION
Total CDBG-DR $ Requested: $805,542.00
List jurisdictions for proposed recovery activities
(municipalities, Tribal governments, unincorporated areas):
Unincorporated Collier County
—
_
Please confirm the local government covered by the National Flood
Insurance Program?
Yes:
No:
Please confirm the proposed activities are consistent with the local
comprehensive plan?
Yes:
B —
+ No:
Page 1 of 1 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application Form DR-IIN01
16914
PROPOSAL INFORMATION FORM
Applicant Project Collier County Board of County Commissioners Date: 6/30/20
Name Location OF/IFAS Extension Collier County Greenhouse, Storage Facility
Address Project 14700 Immokalee Road, Naples, FL 34120
Description Reconstruction of greenhouse and storage facility
Total CDBG DR Funds Requested 805,542.00 Use Budget template to calculate total units served and
estimated CDBG-DR funds per unit
I. CDBG DR THRESHOLD COMPLIANCE
NOTE: DEO will not approve proposals where a CDBG-DR National Objective is not met and Eligible Activities are not included.
A. National Obiective: Please mark "Yes" in box next to which National Objective:
Yes Low-/ Mod -Income Area Urgent Need
1 List all the Florida Congressional and Legislative districts to be serviced by this project.
U.S. 25 FL House 80 FL Senate 28
2 List the total population, Low -Mod population and the percent of the population that is Low Mod for the service area.
Total Service Area Population: 24,050 N Low -Mod Income Households: 18,715 % Low -Mod Households: 77,$2b/a
3 Provide a brief description of how the service area was determined.
The services offered by the Agricultural Extension Office serves the predominantly low -mod
area of Immokalee. The service area was determined by historical records of clients served as
maintained by the Extension Office.
B. Eligible Activity
Please mark "Yes' in box next to the Eligible Activity your program or project will serve:
Restoration of infrastructure (e.g. water and sewer facilities, streets, generators, debris removal, drainage, bridges, etc.);
Public facilities such as emergency community shelters;
Demolition, rehabilitation of publicly or privately owned commercial or industrial buildings; and
Re -nourishment of protective coastal dunes systems
Please mark "Yes' to specify Vulnerable Populations to be served:
❑Transitional housing, permanent supportive housing, and permanent housing needs of individuals and families that are homeless
and at -risk of homelessness
Prevention of low-income individuals and families with children from becoming homeless
❑ Special needs of persons who are not homeless but require supportive housing
C. Unmet Needs
NOTE: All CDBG-DR activities must clearly address on impact of the disaster. Mitigation or preparedness activities that are not port of
rebuilding efforts are generally ineligible as CDBG-DR recovery activities.
Unmet Need Tied to the Hurricane Irma Disaster Event.
1
lescribe how the proposed activity will address an Unmet Need tied to the impact of damage from the disaster.
Hurricane Irma catastrophically damaged five structures at the OF/IFAS Extension property. None of
the damages have been repaired. The proposed activity will build a combined greenhouse and storage
facility.
2 Describe how proposed program or project primarily addresses Unmet Housing Needs as specified in CDBG-DR Action Plan.
This project addresses unmet housing needs in the sense that OF/IFAS Extension assists residents with landscape/plant resources
with Florida Friendly Landscaping concepts to save money, water, encourage appropriate wildlife and preserve natural resources at
homes, whether purchase or leased. Also, family budget training to assist residents and families with maximizing household
income.
3 Specify Units and Funding Serving LMI Populations and Cost Benefit Analysis
Proposed CDBG-DR Total Estimated
Contract Amount units
Maximum CDBG-DR
Assistance Per Unit
% of Units Serving
LMI Populations
N Units Serving LMI
Populations
Grant $ Serving LMI
Populations
$805,542.0 1 5,855
137.58
77.82
4,556
$626,872.78
Page 1 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-II1\101
4 Describe how proposed program or project primarily serves Low- and Moderate -Income populations as specified in CDBG DR
Action Plan.
16014
The greenhouse and storage facility are needed by faculty, staff and volunteers to serve the public,
demonstrate/promote green education and protect County resources that are needed for Extension
educational programming.
5 Infrastructure Improvements, provide a brief description of how proposed improvements primarily serves housing serving Low -
and Moderate -Income populations as specified in CDBG-DR Action Plan.
The facility and its services are utilized by residents of the predominantly low income area of
Immokalee, offering education on a variety of topics including residential horticulture/Florida Friendly
Landscaping; commercial horticulture; marine science; family nutrition for SNAP eligible recipients and
hands on training to develop leadership and life skills on a variety of relevant topics for youth
6 Describe how the proposed infrastructure improvements aligns with local mitigation and resilience plans.
The greenhouse/storage facility will be designed and built to withstand future hurricane and wind incidents per current code
requirements.
The design includes the installation of an appropriately sized generator to power this greenhouse/storage building as well as
the adjacent 12,000 square foot Extension building on the property to maintain basic operational functions and protect the
building from excessive moisture or other damage that could be potentially be incurred if the power service was interrupted.
II. MANAGEMENT CAPACITY
1 Describe roles of key staff, contractors and/or vendors in operations management of the proposed CDBG-DR funded program and/or project.
List any additional staff to be hired and/or procured and for what roles.
The construction of the project will be supervised by the contracted construction company building
superintendent with management oversight of the project assigned to a professional project manager in
the Facilities Division. Currently, Collier County successfully administers approximately $21 million in
federal and state grants. The entire government entity is supported by professionals in Human
Resources, Risk Management, Office of Management and Budget, Purchasing and Facilities. Each area
is led by seasoned professionals with appropriate professional degrees and certification credentials. The
County Attorney's Office reviews all documents for legality.
Maggie Lopez will provide financial management for the successful application. Ms. Lopez has six years'
experience providing financial management of the CDBG program for county and municipal agencies.
Her experience includes preparing and approving vouchers in IDIS and assisting in the completion of the
Annual Action Plan and CAPER. For the last three years, she has served as administrator for the IDIS
and DRGR grant reporting systems.
a. What is the experience and capacity of key members of the management team?
Under the direction of Kristi Sonntag, Community and Human Services Director and Accounting Supervisor, Maggie
Lopez, the department collectively holds 30 years' experience in grants administration. To ensure fiscal
responsibility, Blanca Aquino Luque, Accounting Supervisor, performs all general accounting and budget services for
RSVP of Collier County. Ms. Luque has over 12 twelve years of experience in not for profit and government
accounting and just recently received her CPA license.
b. Describe any projects comparable to the one in this application that the applicant has administered in the last five (5) years.
The Collier County Facilities Division recently completed oversight of the construction of a comparably sized EMS station.
c. Please provide an assessment of what worked well, what needed improvement and steps taken to resolve such capacity gaps.
The project was on time, on -budget and there were no critical issues.
Page 2 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application Form DR-II1\101
3 If the management team is not fully formed, please provide a description of the procurement process the Applicant will follow to cultivate 16014
program and project management capacity.
4 If allocated CDBG-DR funds and if needed, what is your strategy to augment staff and operations management capacity?
What is your plan for program and project management in terms of hired staff, contractors and/or vendor?
There is no plan to augment staff nor operations management capacity. A contractor for the project will be procured via sealed bids,
consistent with the requirements of 2CFR Part 200.
✓ Organization Charts and description of roles are encouraged, but not required for this Application.
5 Citizen Complaint Policy
Does the applicant have a citizen complaint policy, acquisition and relocation policy, housing assistance plan and procurement
policy in place that meets HUD guidelines?
Yes Citizen Complaint Policy As this is a requirement for funding, please see the CDBG website for examples:
http://floridajobs.org/docs/defa ult-source/office-of-disaster-recovery/hu rrica ne-Irma/irma-
YeS Acquisition and Relocation Policy comprehensive-policies-and-procedures-draft-5-3-2019.pdf?sfvrsn=2
Yes Housing Assistance Plan
Yes Procurement Policy
III. READINESS TO PROCEED
A. Select "Yes" or "No" for key factors achieved to support that the program or project is ready to proceed:
Supporting Documentation
Site Control: Yes [Property Appraiser's Records
Zoning& Community Approval: Yes The buildinq is an exisitnq conforming use
Environmental Clearance: NO Environmental Review Firm is under Contract
Procured and Contracted Members of
NO
Development and Construction Team:
Commitment of Matching Funds: NO
B. Describe any issues and proposed solutions to address Readiness To Proceed:
Upon grant approval, a contractor will be procured consistent with the requirements of 2 CFR Part 200.
C. Confirm you submitted a Production Work Plan that shows on a month -by -month basis how much time and staff needed to Yes
achieve key Milestones
,,,-- \
Page e 3 of S -V Y.,
73C-23.0081, FAC i
Florida DEO Irma CDBG-DR Application Form DR-IIN01
laQi4
IV. COST REASONABLE BUDGET
A. Proposal budgets must reflect cost reasonableness and affirmative efforts to leverage CDBG-DR funds with additional funding to address
unmet needs. Budget narrative reflects research, quotes and/or contracted pricing for proposed programs and projects.
Provide a Budget Narrative that describes:
1. Cost estimates and sources of funding. Approach to managing and paying for proposed oroeram or oroiect.
the cost estimates were developed by the Facilities Division and OF/IFAS/Agricultural Extension staff, taking into account the desired
unctionality of the finished project. The cost of the project will be paid for with CDBG-DR funds.
z. basis or cost estimates and method for generating cost reasonable budget. Provide quotes, bids, schedules and/or
estimates from other comparable projects.
the cost estimate is based in part on the cost of a similar greenhouse design built and installed by Euromex, for the city of John Day, OR.
_uromex specializes in greenhouse manufacturing and installation. The remaining costs are site specific costs developed by the Facilities
Division and are based on their experience with comparable projects in Collier County
3. Description of how proposed project shall not duplicate benefits as specified in CDBG-DR Action Plan.
Jo other funding has been received for this project.
B. Leverage and Committed Additional Sources.
Source Amount Committed If not committed, list status towards reaching commitment
i (Yes / No)
I
total: List $ value of Waiver of Local Impact Fees if available.
If additional funds committed, provide copies of commitment letters or other evidence of commitment. ❑Yes ONo
Confirm that the proposed funding request is for
FEMA PA program or project match and submit PA commitment []Yes ® No
V. STORM DISASTER RESILIENCE
Describe how the proposed CDBG DR -funded program and/or project will pro -actively invest in resilience to damage from future storms as
1 specified in the Federal Register and Action Plan.
is greenhouse/storage facility will be permitted and designed to withstand future hurricane and wind incidents per current code
luirements.
f-sufficiency and sustainability will be enhanced through the multi -use capability of the facility for use by current stakeholders now and
-II into the future.
aging of Emergency Management vehicles will facilitate resiliency in the area and quickly meet needs of residents in the area after an
plans include the Installation of an appropriately sized generator to power this greenhouse/storage building as well as the adjacent
100 square foot Extension building on the property to maintain basic operational functions and protect the building from excessive
sture or other damage that could be potentially be incurred if the power service was interrupted again during a future event.
VI. SUPPORTING DOCUMENTATION
A. Service Area Maps
For Infrastructure and Economic Revitalization proposals, please provide a Map with an overlay that clearly shows:
i Project Location and/or Service Area Included
2 Low- and Moderate -Income Service Area Included
3 Most Recent Flood Plain Map Included
Page 4 of 5 73C-23.0081, FAC
Florida DEO Irma CDBG-DR Application
Form DR-IINOl 16014
B. Other Considerations
Describe any other regulatory reviews such as Federal or State review or regulatory system which may have jurisdiction over the proposed
activity(s), such as, federal programs of the Corps of Engineers and the Environmental Protection Agency; and State programs.
No federal or state permits or reviews are required.
VI. CERTIFICATION
As authorized Executive Officer, I certify that staff, contractors, vendors and community partners of our storm recovery initiative:
A. Will comply with all HUD and Florida requirements in the administration of the proposed CDBG-DR funded activities;
B. Will work in a cooperative manner to execute the Subrecipient Agreement that provides the pathway for successful CDBG-DR
program(s) and/or project(s) and;
C. Certify that all info ation submitted in this Application is true and accurate.
Signature: ♦ y001M A L
Name: - 1 ,� Date
,NTTEST CRY AL K. KX CLERK Q
fittest as ko �haim�a�'s
Approved as to form and legality
Assistant County Moll- Yy 0-1
aka.
C9 \3
Page 5 of 5
73C-23.0081, FAC
Development Cost Pro Forma
Project Name OF/IFAS Greenhouse/Storage Facility and Generator
Applicant Name Collier County BOCC
DEVELOPMENT COSTS
Al Estimated Construction Costs
Green House/Storage Facility
Metal Building, 5000 sq ft, including Design
$
176,825.00
Engineering
$
38,120.00
Building Installation
$
114,600.00
Concrete work
$
52,075.00
Electrical
$
34,300.00
Exhaust System
$
10,500.00
Site Fill
$
26,000.00
Site Improvements
$
31,200.00
Plumbing and Restroom
$
15,130.00
Additional Site Improvements
$
25,000.00
Generator and Installation
$
175,000.00
*Other (explain in detail)
A1.1. ACTUAL CONSTRUCTION COST
$
698,750.00
HARD COST CONTINGENCY
$
34,938
Total Construction Cost
$
733,688
General Development Costs
Builder's Risk Insurance - about 2% of Construction Cost
$
13,900.00
Building and Planning Permits
$
13,000.00
Impact - Fire fees only - about $.87 - $1.00/sq ft
$
5,000.00
Inspection Fees - part of building permit fees
Legal Fees - not needed
Survey - port of SDP
*Other (explain in detail)
A2. TOTAL GENERAL DEVELOPMENT COST
$
31,900.00
A2.1. SOFT COST CONTINGENCY
$
1,595.00
C. Total Development Cost
$
767,183
Administration 5%
$
38,359
Total Project Cost
$
805,542
C. Funding Source
CDBG-DR
$
805,542
Total Sources
$
805,542
16014
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16014
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FLOOD HAZARD Area with Flood Risk due to Levee
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GENERAL ' — Channel. Cuherfor storm Sewer
STRUCTURES l I r I r r l Levee• Dike. or Floodwap
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FEATURES Hydrograchic Feature
PANES Digital Dare Av'adabk
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r point selectee by the user and does riot represen
an authoritative property location.
Fins map complies with FEMA's starwtates for the use of
digital flood maps it It Is not void as described below.
The basemap shown Complies with FEMA's basennap
accuracy standards
The flood hazard information is derived directly front the
authoritative NFHL web services provided by FEMA. This map
was exported on 5 19 2020 at 12.36:416 PM and does not
reflect changes of amendments subsequent to this date and
time. The NFHL and effective Information may change or
becORl! superseded by new data over time.
TIYs map Image Is %c nil it the One Or wrote of the following map
elements do not appear. basemap Imagery. flood Zane Whe15.
legend, scale bar. map creation date. community IdentIllers.
FIRM panel number. and FIRM elfective date. heap Imageslot
unmapped and unmodernlzed areas Cannot be used for
regulatory purposes.
Work Plan
16014
Procurement Planning
General
Certificate of. Total
Development and Design
Contractor Permitting
Site Work Construction Completion Project
60 Days 90 Days
60 Days 60 Days
30 Days 120 Days 30 Days Hours
IFAS Director m�mmmm�mm�mi
Hours/Mo.
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Admin / Accountant
Co ie,-r COunty
Public Services Department
709/001/1S7115/157110
4-H YOUTH DEVELOPMENT
4-H Extension Agent (118) Patricia Roland
4-H Outreach Coordinator (111) Trisha Aldridge
4-H Outreach Coordinator (111) Marie Morris
l6D14
CURRENT ORGANIZATION CHART FY 2020
Steve Carnell �
PUBLIC SERVICES I Todd Henry
(135) Operations Coord. (114)
Twyla Leigh
Paula Springs Director Peggy McDonough
Administrative Customer Service
Assistant (114) OF/IFAS Extension Division Representative (108)
(130)
001/157110/UF 001/157110/UF
COMMERCIAL HORITICULTURE SUSTAINABLE FOOD SYSTEMS - AGRICULTURE
Sr. Extension Agent (118) Doug Caldwell Extension Agent (118) Jessica Ryals
RESIDENTIAL HORTICULTURE SEA GRANT
Extension Agent (118) Thomas Becker Extension Agent (118)
OF GRANT FUNDED
FAMILY NUTRITION PROGRAM
FNP Extension Agent Suzanne Fundingsland
Program Manager Samantha Watson
Michael Sipos
Program Office Assistant Natalia Bailey
Program Assistant Elisabeth Simonise
Program Assistant Marianella Valdettro
Program Assistant, Seasonal Carol Rymer
Program Assistant Patricia Rivero
CO leY C0141 ty
Public Services Department
001, 705,707,791/155910,138705,155970,138759
ACCOUNTING AND FINANCIAL OPS
Financial Ops Support Mgr (125) Maggie Lopez
Accounting Supervisor (123) Blanca Aquino-Luque
Accounting Tech (116) Grants Ana Diaz
OPSSUPPORT
Accountant (118) GEN FUND Jose Alvarado
SERVICES FOR SENIORS
Grant Coordinator (120) Wendy Klopf
Accountant (118) Dory Carrillo
Grant Support Spec (114) Lisa Koller
SHIP/HOME PROGRAM
Accountant (118) Leslie Davis
CDBG PROGRAM
Accountant (118) CDBG/ESG Lisa Weinmann
SOCIAL SERVICES
Accountant (118) GEN FUND Akiko Woods
Steve Carnell
PUBLIC SERVICES
(135)
Barbetta Hutchinson Kristi Sonntag
Operations Coord Director
(114) Community and Human Services
(130)
001, 707 / 155930 & 155970
SOCIAL, SENIOR AND NUTRITION
MANAGEMENT
Social, Senior & Nutrition Mgr (121)
(HIPAA Compliance Officer) Louise Pelletier
SOCIAL SERVICES
Case Manager (117) Lori Blanco
Case Manager (117) Marco Chouinard
SERVICES FOR SENIORS
Case Manager (117) Debbi Maxon
Case Manager (117) Carlton Bronson
Case Manager (117) Ivonne Garcia
NUTRITION PROGRAM
Food Program Supervisor (117)
Danielle Mordaunt
Case Manager Assistant(111)
Janette Jean-Louis
Meal Site Coordinator (106)
Anita Silva
Meal Site Coordinator (Job Bank)
Cincy Curry
Meal Site Coordinator (Job Bank)
Veronica Salazar
Meal Site Coordinator (Job Bank)
Glenda Suter
Meal Site Coordinator (Job Bank)
Hilda Aguilar
Current OrganizatioP
Chart FY20
116, 791/ 138711, 138759
HOUSING AND GRANT DEVELOPMENT
Housing Manager (123) Cormac Giblin
Coordinator (121) Hilary Halford
Senior Grant & Housing
Coordinator (Job Bank) Susan Golden
SHIP PROGRAM
Sr. Grant Coordinator (120) Lisa Carr
Grant Support Spec (114) Maria Aldana
DRUG COURT PROGRAM
Grant Coordinator
(Job Bank) Tomas Calderon
001, 70S/155910, 138705
MONITORING AND COMPLIANCE
Grants Compliance Mgr (123)
Cynthia Kemner
Compliance Supervisor (121)
Don Luciano
Senior Accountant (121)
Nancy Mesa
Operation Analyst (119
Elizabeth Hernandez
Operations Analyst(119)
Vacant
Operations Coord (ll4))
(Job Bank)
Christine Schumann
Grants Support Specialist (114) Karina Bardales
(Job Bank)
001,705,707 /15S910,138705,155970
STATE AND FEDERAL GRANTS OPERATIONS
Fed/State Grant Manager (123) Tami Bailey
Operations Coordinator (114) Michelle Rubbo
RSVP PROGRAM
Volunteer Director (120) Christin Plummer
CDBG PROGRAM
Grant Coordinator (120) Rachel Hansen
Grant Coordinator (120) Ed Bonilla
HOME/ESG PROGRAM
Grant Coordinator (120) Carolyn Noble
CRIMINAL JUSTICE PROGRAM
Grant Coordinate;
(Job Bank) RachelBrandhorst
OPSSUPPORT
Grant Coordinator (120) Mike Lalbachan
Grant Coordinator (120) Judy Sizensky
16914
Current
oen RPtlrlgvei
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