Backup Documents 05/12/2020 Item #16E 5ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP E 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routine lines # 1 through 42- comnlete the checklist- and forward to the County Attnmev Office
Route to Addressees (List in routing order)
Office
Initials
Date
1.
2.
3. Jennifer Belpedio
County Attorney's Office
S 114 laDA
4. BCC Office
Board of County
Commissioners
py
5. Minutes and Records
Clerk of Court's Office
I
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above, may need to contact staff for additional or missing information.
Name of Primary Staff
Christine Boni
Phone Number
252-3617
Contact / Department
Agenda Date Item was
5/12/20
Agenda Item Number
16E5
Approved by the BCC
Type of Document
Grant Modification
Number of Original
2 — Both original Chair
Attached
Documents Attached
signatures need to be
mailed to the State.
PO number or account
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
a ro riate.
Initial
Applicable)
1.
Does the document require the chairman's original signature?
CB
2.
Does the document need to be sent to another agency for additional signature If We.
N/A
provide the Contact Information Name; Agency; Address; Phone on an attache
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman, with the exception of most letters, must be reviewed and signed
CB
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
CB
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
CB
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
CB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 5/12/20 and all changes made during the
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the
Chairman's signature.
lb E5
Ann P. Jennejohn
From: BoniChristine < Christine. Boni @colIiercountyfl.gov>
Sent: Monday, June 1, 2020 3:49 PM
To: Ann P. Jennejohn
Subject: RE: Grant Modification (Item # 16E5 5-12-2020 BCC Meeting)
Ann,
Yes, I will send you a copy. Thank you!
Christine
From: Ann P. Jennejohn <Ann.Jennejohn@collierclerk.com>
Sent: Monday, June 1, 2020 2:59 PM
To: BoniChristine <Christine.Boni @colliercountyfl.gov>
Subject: Grant Modification (Item # 16E5 5-12-2020 BCC Meeting)
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution
when opening attachments or clicking links.
Hi Christivte,
I wavtted you to know tke above referevtced
Emergevtcy Mavtagemevtt CGrant Modificatiovt Documevtt
will be picked up by Fed Ex tkis aftervtoom After
it's beeK signed by tote State would you please
sevtd me a copy?
TAavtk you!
Ann Jennejohn
BMR Senior Deputy Clerk
Clerk to the Value Adjustment Board
Office: 239-252-8406
Fax: 239-252-8408 (if applicable)
Ann.Jenneiohn CollierClerk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
3299 Tamiami Trail, Suite #401
Naples, FL 34112-5324
www.CollierClerk.com
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16E5
16E5
MODIFICATION #1 TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division"), and Collier County ("Sub -
Recipient"), to modify Agreement Number G0042, which began on July 1, 2019 ("the
Agreement").
WHEREAS, Executive Order 20-51 dated March 1, 2020, declared a public health
emergency for the State of Florida in response to Coronavirus-19 (COVID-19). A
Federal declaration (DR4486) was issued by the Federal Emergency Management
Agency (FEMA) for all 67 counties in Florida for response to COVID-19. The State of
Florida along with all political subdivisions are currently responding to COVID-19 to
ensure the safety of its citizens.
WHEREAS, the Division and the Sub -Recipient have entered into the Agreement,
pursuant to which the Division has provided a subgrant to Sub -Recipient under the
Emergency Management Performance Grant program of $108.299.00;
WHEREAS, the Agreement will expire on June 30, 2020; and,
WHEREAS, the Division and the Sub -Recipient desire to extend the terms of the
Agreement; and
WHEREAS, the Division and the Sub -Recipient desire to modify the Agreement;
and,
WHEREAS, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
1. Paragraph 8 of the Agreement is hereby amended to read as follows. -
This Agreement shall begin July 1, 2019 and shall end on
September 30, 2020, unless terminated earlier in accordance with the provisions
of Paragraph (17) of this Agreement. Consistent with the definition of "period of
performance" contained in 2 C.F.R. §200.77, the term "period of agreement"
refers to the time during which the Sub -Recipient "may incur new obligations to
carry out the work authorized under" this Agreement. In accordance with 2
C.F.R. §200.309, the Sub -Recipient may receive reimbursement under this
Agreement only for "allowable costs incurred during the period of performance."
In accordance with section 215.971(1)(d), Florida Statutes, the Sub -Recipient
may expend funds authorized by this Agreement "only for allowable costs
resulting from obligations incurred during" the period of agreement.
16E 5
2. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of
the dates set out below.
RECIPIENT: OLLIE COUN Y
By:
Name and Title: Burt L Saunders, Chairman
Date:
ATTEST: Crystal K. Kinzel, Clerk
By: _ GAtu "rJC-
Attu
signature only.
Approved as to Form and Legality
r k
Jennifer A. Belpedio
Assistant County Attorney
DIVISION OF EMERGENCY MANAGEMENT
MM
Name and Title: Jared Moskowitz, Division Director
Date:
Item #
Agenda
Date l
Date
Reed
eputy
16E5
Ann P. Jennejohn
From: BoniChristine < Christine. Boni @colliercountyfl.gov>
Sent: Tuesday, June 23, 2020 10:32 AM
To: Ann P. Jennejohn
Subject: RE: Grant Modification (Item # 16E5 5-12-2020 BCC Meeting)
Attachments: EMPG G0042 Modification #1
Ann,
Good morning. Please see the attached email that contains the fully executed modification. Have a nice day.
Respectfully,
Christine Boni
Sr. Accountant
Co ter County
Emergency Management
910
8075 Lely Cultural Pkwy, Suite 432, Naples FL 34113
Phone:239-252-3617 Cell: 239-601-1606 Fax:239-252-6769
vV�r�C
SINCE
1� '
From: Ann P. Jennejohn <Ann.Jennejohn@collierclerk.com>
Sent: Monday, June 1, 2020 2:59 PM
To: BoniChristine <Christine.Boni @colliercountyfl.gov>
Subject: Grant Modification (Item # 16E5 5-12-2020 BCC Meeting)
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when
opening attachments or clicking links.
Hi Christine,
I wanted you to know tke above referenced
Emergency Management 6irant Modification Document
will be picked up by FedEx this afternoon. After
it's been signed by tke State would you please
send vine a copy?
Tkank you!
16E 5
MODIFICATION #1 TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Division of Emergency Management ("the Division"), and Collier County ("Sub -
Recipient"), to modify Agreement Number 00042, which began on July 1, 2019 ("the
Agreement").
WHEREAS, Executive Order 20-51 dated March 1, 2020, declared a public health
emergency for the State of Florida in response to Coronavirus-19 (COVID-19). A
Federal declaration (DR4486) was issued by the Federal Emergency Management
Agency (FEMA) for all 67 counties in Florida for response to COVID-19. The State of
Florida along with all political subdivisions are currently responding to COVID-19 to
ensure the safety of its citizens.
WHEREAS, the Division and the Sub -Recipient have entered into the Agreement,
pursuant to which the Division has provided a subgrant to Sub -Recipient under the
Emergency Management Performance Grant program of $108,299.00;
WHEREAS, the Agreement will expire on June 30, 2020; and,
WHEREAS, the Division and the Sub -Recipient desire to extend the terms of the
Agreement; and
WHEREAS, the Division and the Sub -Recipient desire to modify the Agreement;
and,
WHEREAS, in consideration of the mutual promises of the parties contained herein,
the parties agree as follows:
1. Paragraph 8 of the Agreement is hereby amended to read as follows:
This Agreement shall begin July 1, 2019 and shall end on
September 30, 2020, unless terminated earlier in accordance with the provisions
of Paragraph (17) of this Agreement. Consistent with the definition of "period of
performance" contained in 2 C.F.R. §200.77, the term "period of agreement"
refers to the time during which the Sub -Recipient "may incur new obligations to
carry out the work authorized under" this Agreement, In accordance with 2
C.F.R. §200.309, the Sub -Recipient may receive reimbursement under this
Agreement only for "allowable costs incurred during the period of performance."
In accordance with section 215.971(1)(d), Florida Statutes, the Sub -Recipient
may expend funds authorized by this Agreement "only for allowable costs
resulting from obligations incurred during" the period of agreement.
1 6E 5
2. All provisions not in conflict with this Modification remain in full force and effect,
and are to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of
the dates set out below.
RECIPIENT OLIL CO TY
By: '
Name and Title: Burt L Saunders, Chairman
Date: 51I'A')0
ATTE$'p�: Crystal: zel, Clerk
BZ
dturn only.
la.
Approved as to Form and Legality
Jennifer A. Belpedio
Assistant County Attorney 4I a 3 a 0 0
DIVISION OF EMERGENCY MANAGEMENT
�G
Name and Ti�•j Jared Moskowitz, Division Director
Date: (/ 4�144.4
�