Backup Documents 06/09/2020 Item #16D17ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16017
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's siQn2nire e draw a line thr0„Rti _
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Route to Addressees (List in routing order)
•..— ,, . I ... � ,. . —, 1V... m,c u,c uiccn„si, and
Office
forward to me Count
Initials
Attorney Othee.
Date
1. Judith Sizensky
Community and Human
06/05/20
Services
2. County Attorney Office
County Attorney Office
3. Minutes and Records
Clerk of Court's Office
Q
11
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above. may need to contact stnff for additional nr misEina inf r. t;
Name of Primary Staff
Judith Sizensky/CHS
Phone Number
252-2590
Contact / Department
Agenda Date Item was
06.09.2020
Agenda Item Number
16.13
Approved by the BCC
Type of Document
5311 CARES Act Agreement and
%
Number of Original
Attached
Resolution 10DJq
Documents Attached
PO number or account
Document to be sent via ema'il anJ FedEx to
number if document is
FDOT (will provide account #)
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the No olumn, whichever is
N/A (Not
appropriate.
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Applicable)
1.
]jZs
Does the document require the chaff n's original signature?
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2.
Does the document need to be se to another agency for additiggiml signatures? If yes,
N/A
provide the Contact Information e- A enc one on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JS
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
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Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JS
si nature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to llahassee within a certain
time frame or the BCC's actions are nullified. Be aware of ur deadlines!
8.
The document was approved by the BCC on 06.09.2 nd all changes made during
the meeting have been incorporated in the attached document. The County
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optio
Attorne 's Office has reviewed the changes, if applicable.
his lin
9.
Initials of attorney verifying that the attached document is the version approved by the
/A is
BCC, all changes directed by the BCC have been made, and the document is ready for the
-P,
opti
Chairman's signature.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12
Crystal K. Kinzel
Collier County
Clerk of the Circuit Court and Comptroller
3315 Tamiami Trail East, Suite 102
Naples, Florida 34112-5324
Florida Department of Transportation
801 North Broadway Avenue, MS 1-39
Bartow, FL 33830
Ms. Dale Hanson,
16017
Enclosed are three (3) original 5311 CARES Act Grant Agreements and Resolutions
approved by the Board of Commissioners on Tuesday, June 9, 2020. Please acquire
the additional signature and return two (2) originals back to my office.
I have enclosed a return fed ex slip for your convenience. Please contact me with
any questions, 239-252-8411.
Thank you,
Teresa Cannon, Sr. Deputy Clerk
Aoars Minutes & Records Department
3299 Tamiami Trail E., #401
Naples, FL 34112
Phone- (239) 252-2646
Website- www.CollierCierk.com
Fax- (239) 252-2755
Email- CollierClerk@collierclerk.com
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feaeX.com 1.800.GoFedEx 1.800.463.3339
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16017
RESOLUTION NO.2020- 91
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRPERSON TO
SIGN AND SUBMIT A SECTION 5311 CARES ACT PUBLIC
TRANSPORTATION GRANT AGREEMENT 447480-1-84-01 G1M55,
INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE
FLORIDA DEPARTMENT OF TRANSPORTATION, AND AUTHORIZING
THE EXPENDITURE OF GRANT FUNDS PURSUANT TO THE GRANT
AWARDED.
WHEREAS, 49 U.S.C. § 5311 authorizes the Secretary of Transportation to make grants
and loans to local government authorities such as Collier County to help provide rural transit
services; and
WHEREAS, each year,. through an application process administered by the Florida
Department of Transportation, Collier Area Transit has obtained funds that are used for providing
rural transportation services to the residents of Collier County;
WHEREAS, 49 U.S.C. § 5311 CARES Act Funding became available to Collier County
through the Florida Department of Transportation on May 1, 2020; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has the
authority to apply for and accept grants and make purchases and expend funds pursuant to grant
awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida
Statutes and by the Federal Transit Administration Act of 1964, as amended.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners,
Collier County, Florida, that:
The BOARD authorizes and approves its Chair, to sign and submit any and all documents
required in connection with the Federal Transit Administration 49 U.S.C. §5311 Grant
Award 447480-1-84-01 G1M55 including, but not limited to: (a) authorizing the Chair to
accept and execute any required certifications and assurances and all supporting documents
relating to the grant awarded to the County, (b) approving all necessary budget
amendments to receive and use grant dollars received above or below the target grant award
referenced in the Section 5311 grant agreement, (c) authorize the expenditure of grant
funds pursuant to the grant awarded, unless specifically rescinded, and (d) terminate the
Public Transportation Grant Agreement with the Florida Department of Transportation,
unless specifically rescinded.
2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney.
The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112.
3. This Resolution shall be effective immediately upon signature by the Chair.
16017
This Resolution adopted after motion, second and majority vote favoring same, this 9"' day of
June, 2020.
AEST: - BOARD OF COUNTY COMMISSIONERS
ORYSTAL K. KiaL Clerk COLLIER COUNTY, FLORIDA
aS�6rk By: eat
4urlt. Saun , Chairman
SIdr1 4tilY.
Approved as to form and legality:
v
Jennifer A. Belpedio 0— o
Assistant County Attorney
ft,,, # C ba
Apida
Date
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B929-FA359AE22BA7
Financial Project Number(s):
(item -segment -phase -sequence)
447480-1-84-01
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
IV,
Form 725-000.01
STRATEGIC
DEVELOPMENT
OGC 02120
017
Fund(s): DUCA FLAIR Category: 088774
Work Activity Code/Function: 215 Object Code: 780000
Federal Number/Federal Award Org, Code: 55012020129
Identification Number ( FAIN) — y g�n_ia
Transit only: ogn- Vendor Number: F596000558030
Contract Number: G1 M55 Federal Award Date:
CFDA Number: 20.509 Agency DUNS Number: 076997790
CFDA Title: Formula Grants for Rural Areas
CSFA Number: N/A
CSFA Title: N/A
THIS PUBLIC TRANSPORTATION GRANT AGREEMENT ("Agreement") is entered into
, by and between the State of Florida, Department of Transportation,
("Department"), and Collier County Board of County Commissioners, ("Agency"). The Department and the
Agency are sometimes referred to in this Agreement as a "Party" and collectively as the "Parties."
NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the
Project, the Parties agree to the following:
1. Authority. The Agency, by Resolution or other form of official authorization, a copy of which is attached
as Exhibit "D", Agency Resolution and made a part of this Agreement, has authorized its officers to
execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 341.051,
Florida Statutes, to enter into this Agreement.
2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department's participation
in using Federal Transit Administration (FTA) Section 5311 Coronavirus Aid Relief, and Economic
Security (CARES) Act Funds The CARES Act provides funds to prevent prepare for and respond to
COVID 19 associated with the provision of public transportation services Eligible activities are outlined
in 49 U.S.C, FTA Section 5311 Circular include financial assistance in the Agency's reimbursement of
operating expenses and costs directly related to system operation which include administrative and
management expenses less revenues associated with the provision of public transportation services in
the rural area(s) of Collier County, and, as further described in Exhibit "A", Project Description and
Responsibilities, attached and incorporated into this Agreement ("Project"), to provide Department
financial assistance to the Agency, state the terms and conditions upon which Department funds will be
provided, and to set forth the manner in which the Project will be undertaken and completed.
3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
_ Aviation
_ Seaports
X Transit
lntermodal
_ Rail Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
4. Exhibits. The following Exhibits are attached and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
*Exhibit 132: Advance Payment Financial Provisions
1 of 25
DocuSign Envelope ID: 78FD6DBQ-8C96-42FF-B921-FA359AE22BA7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
*Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
X Exhibit E: Program Specific Terms and Conditions
X Exhibit F: Contract Payment Requirements
_ *Exhibit G: Audit Requirements for Awards of State Financial Assistance
X *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
— *Additional Exhibit(s):
*Indicates that the Exhibit is only attached and incorporated if applicable box is selected.
16017
Form 726-000.01
STRATEGIC
DEVELOPMENT
DOC 02120
5. Time. Unless specified otherwise, all references to "days" within this Agreement refer to calendar days.
6. Term of Agreement. This Agreement shall commence upon full execution by both Parties ("Effective
Date") and continue through December 31, 2023. If the Agency does not complete the Project within this
time period, this Agreement will expire unless an extension of the time period is requested by the Agency
and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this
Agreement will be considered termination of the Project. The cost of any work performed prior to the
Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department.
a. _ if this box is checked the following provision applies:
Unless terminated earlier, work on the Project shall commence no later than the _ day of _,
or within _ days of the issuance of the Notice to Proceed for the construction phase of the
Project (if the Project involves construction), whichever date is earlier, The Department shall
have the option to immediately terminate this Agreement should the Agency fail to meet the
above -required dates.
7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon
mutual written agreement of the Parties. This Agreement shall not be renewed. This Agreement shall not
be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the
prior written consent of the Department.
8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
any or all of the Department's obligations under this Agreement for the Agency's failure to comply with
applicable law or the terms of this Agreement until such time as the event or condition resulting in such
suspension has ceased or been corrected.
a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate
the Agreement, the Department shall notify the Agency of such termination in writing at least
thirty (30) days prior to the termination of the Agreement, with instructions to the effective date
of termination or specify the stage of work at which the Agreement is to be terminated,
b. The Parties to this Agreement may terminate this Agreement when its continuation would not
produce beneficial results commensurate with the further expenditure of funds. In this event,
the Parties shall agree upon the termination conditions.
c. If the Agreement is terminated before performance is completed, the Agency shall be paid
only for that work satisfactorily performed forwhich costs can be substantiated. Such payment,
however, may not exceed the equivalent percentage of the Department's maximum financial
assistance. If any portion of the Project is located on the Department's right-of-way, then all
work in progress on the Department right-of-way will become the property of the Department
and will be turned over promptly by the Agency.
d. In the event the Agency fails to perform or honor the requirements and provisions of this
Agreement, the Agency shall promptly refund in full to the Department within thirty (30) days
ram'
2of25�
DocuSign Envelope ID; 78FDBDBO-BC96-42FF-B921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT oac 02120
of the termination of the Agreement any funds that were determined by the Department to
have been expended in violation of the Agreement.
e, The Department reserves the right to unilaterally cancel this Agreement for failure by the
Agency to comply with the Public Records provisions of Chapter 119, Florida Statutes.
9, Project Cost:
a. The estimated total cost of the Project is $1,378,420. This amount is based upon Exhibit "B",
Schedule of Financial Assistance. The timeline fordeliverables and distribution of estimated
amounts between deliverables within a grant phase, as outlined in Exhibit "B", Schedule of
Financial Assistance, may be modified by mutual written agreement of the Parties and does
not require execution of an Amendment to the Public Transportation Grant Agreement,
The timeline for deliverables and distribution of estimated amounts between grant phases
requires an amendment executed by both Parties in the same form as this Agreement.
b. The Department agrees to participate in the Project cost up to the maximum amount of
$1,378 420 and, the Department's participation in the Project shall not exceed 100.00% of the
total eligible cost of the Project, and as more fully described in Exhibit "B", Schedule of
Financial Assistance. The Agency agrees to bear all expenses in excess of the amount of
the Department's participation and any cost overruns or deficits involved.
10. Compensation and Payment:
a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as
described in Exhibit "A", Project Description and Responsibilities, and as set forth in
Exhibit "B", Schedule of Financial Assistance.
b. Dellverables, The Agency shall provide quantifiable, measurable, and verifiable units of
deliverables. Each deliverable must specify the required minimum level of service to be
performed and the criteria for evaluating successful completion. The Project and the
quantifiable, measurable, and verifiable units of deliverables are described more fully in
Exhibit "A", Project Description and Responsibilities. Modifications to the deliverables in
Exhibit "A", Project Description and Responsibilities requires a formal written
amendment.
c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail
sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable, and
verifiable deliverables as established in Exhibit "A", Project Description and
Responsibilities. Deliverables and costs incurred must be received and approved by the
Department prior to reimbursement. Requests for reimbursement by the Agency shall include
an invoice, progress report, and supporting documentation for the deliverables being billed
that are acceptable to the Department. The Agency shall use the format for the invoice and
progress report that is approved by the Department.
d. Supporting Documentation. Supporting documentation must establish that the deliverables
were received and accepted in writing by the Agency and must also establish that the required
minimum standards or level of service to be performed based on the criteria for evaluating
successful completion as specified in Exhibit "A", Project Description and
Responsibilities has been met. All costs invoiced shall be supported by properly executed
payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature
and propriety of charges as described in Exhibit "F", Contract Payment Requirements.
e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
Travel expenses are NOT eligible for reimbursement under this Agreement.
3 of 25 f i
DocuSlgn Envelope ID; 78FD6DBO-8C96-42FF-B921-FA359AE22BA7 1.6017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELQPMENT
GRANT AGREEMENT OGc02120
X Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel
expenses specifically authorized in this Agreement shall be submitted on the Department's
Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061,
Florida Statutes, and the most current version of the Department's Disbursement Handbook
for Employees and Managers.
Financial Consequences. Payment shall be made only after receipt and approval of
deliverables and costs incurred unless advance payments are authorized by the Chief
Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes, or the
Department's Comptroller under Section 334.044(29), Florida Statutes. If the Department
determines that the performance of the Agency is unsatisfactory, the Department shall notify
the Agency of the deficiency to be corrected, which correction shall be made within a time -
frame to be specified by the Department. The Agency shall, within thirty (30) days after notice
from the Department, provide the Department with a corrective action plan describing how the
Agency will address all issues of contract non-performance, unacceptable performance,
failure to meet the minimum performance levels, deliverable deficiencies, or contract non-
compliance. If the corrective action plan is unacceptable to the Department, the Agency will
not be reimbursed. If the deficiency is subsequently resolved, the Agency may bill the
Department for the amount that was previously not reimbursed during the next billing period. If
the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the
Agreement's term.
g. Invoice Processing. An Agency receiving financial assistance from the Department should
be aware of the following time frames. Inspection or verification and approval of deliverables
shall take no longer than 20 days from the Department's receipt of the invoice. The
Department has 20 days to deliver a request for payment (voucher) to the Department of
Financial Services, The 20 days are measured from the latter of the date the invoice is
received or the deliverables are received, inspected or verified, and approved.
If a payment is not available within 40 days, a separate interest penalty at a rate as established
pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the
invoice amount, to the Agency. Interest penalties of less than one (1) dollar will not be
enforced unless the Agency requests payment. Invoices that have to be returned to an Agency
because of Agency preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is provided to the
Department.
A Vendor Ombudsman has been established within the Department of Financial Services.
The duties of this individual include acting as an advocate for Agency who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 413-5516.
Records Retention. The Agency shall maintain an accounting system or separate accounts
to ensure funds and projects are tracked separately. Records of costs incurred under the terms
of this Agreement shall be maintained and made available upon request to the Department at
all times during the period of this Agreement and for five years after final payment is made.
Copies of these records shall be furnished to the Department upon request. Records of costs
incurred include the Agency's general accounting records and the Project records, together
with supporting documents and records, of the Contractor and all subcontractors performing
work on the Project, and all other records of the Contractor and subcontractors considered
necessary by the Department for a proper audit of costs.
I. Progress Reports. Upon request, the Agency agrees to provide progress reports to the
Department in the standard format used by the Department and at intervals established by the
4 of 25 ,i
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
. GRANT AGREEMENT occ02/20
Department. The Department will be entitled at all times to be advised, at its request, as to the
status of the Project and of details thereof.
j. Submission of Other Documents. The Agency shall submit to the Department such data,
reports, records, contracts, and other documents relating to the Project as the Department
may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to
and incorporated into this Agreement.
k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting
from an audit or for work or services performed pursuant to this Agreement, the Department
may offset such amount from payments due for work or services done under any agreement
that it has with the Agency owing such amount if, upon written demand, payment of the amount
is not made within 60 days to the Department. Offsetting any amount pursuant to this
paragraph shall not be considered a breach of contract by the Department.
I. Final Invoice. The Agency must submit the final invoice on the Project to the Department
within 120 days after the completion of the Project. Invoices submitted after the 120-day time
period may not be paid,
m. Department's Performance and Payment Contingent Upon Annual Appropriation by the
Legislature. The Department's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature. If the Department's funding for
this Project is in multiple fiscal years, a notice of availability of funds from the Department's
project manager must be received prior to costs being incurred by the Agency. See Exhibit
"B", Schedule of Financial Assistance for funding levels by fiscal year. Project costs
utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds
approval being received. The Department will notify the Agency, in writing, when funds are
available.
Limits on Contracts Exceeding $25,000 and Term more than 1 Year. in the event this
Agreement is in excess of $25,000 and has a term for a period of more than one year, the
provisions of Section 339.135(6)(a), Florida Statutes, are hereby incorporated:
"The Department, during any fiscal year, shall not expend money, incur any
liability, or enter into any contract which, by its terms, involves the expenditure
of money in excess of the amounts budgeted as available for expenditure
during such fiscal year. Any contract, verbal or written, made in violation of
this subsection is null and void, and no money may be paid on such contract.
The Department shall require a statement from the comptroller of the
Department that funds are available prior to entering into any such contract
or other binding commitment of funds. Nothing herein contained shall prevent
the making of contracts for periods exceeding 1 year, but any contract so
made shall be executory only for the value of the services to be rendered or
agreed to be paid for in succeeding fiscal years; and this paragraph shall be
incorporated verbatim In all contracts of the Department which are for an
amount in excess of $25,000 and which have a term for a period of more than
1 year."
o. Agency Obligation to Refund Department. Any Project funds made available by the
Department pursuant to this Agreement that are determined by the Department to have been
expended by the Agency in violation of this Agreement or any other applicable law or
regulation shall be promptly refunded in full to the Department. Acceptance by the Department
of any documentation or certifications, mandatory or otherwise permitted, that the Agency files
shall not constitute a waiver of the Department's rights as the funding agency to verify all
information at a later date by audit or investigation.
5 of 25 w
DocuSign Envelope ID: 78FD60B0-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 126-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2l20
p. Non -Eligible Costs. In determining the amount of the payment, the Department will exclude
all Project costs incurred by the Agency prior to the execution of this Agreement, costs incurred
after the expiration of the Agreement, costs that are not provided for in Exhibit "A", Project
Description and Responsibilities, and as set forth in Exhibit "B", Schedule of Financial
Assistance, costs agreed to be borne by the Agency or its contractors and subcontractors for
not meeting the Project commencement and final invoice time lines, and costs attributable to
goods or services received under a contract or other arrangement that has not been approved
in writing by the Department. Specific unallowable costs may be listed in Exhibit "A", Project
Description and Responsibilities.
11, General Requirements. The Agency shall complete the Project with all practical dispatch in a sound,
economical, and efficient manner, and in accordance with the provisions in this Agreement and all
applicable laws.
a. Necessary Permits Certification, The Agency shall certify to the Department that the
Agency's design consultant and/or construction contractor has secured the necessary permits.
b. Right -of -Way Certification. If the Project involves construction, then the Agency shall provide
to the Department certification and a copy of appropriate documentation substantiating that all
required right-of-way necessary for the Project has been obtained. Certification is required
prior to authorization for advertisement for or solicitation of bids for construction of the Project,
even if no right-of-way is required.
G. Notification Requirements When Performing Construction on Department's Right -of -
Way. In the event the cost of the Project is greater than $250,000.00, and the Project involves
construction on the Department's right-of-way, the Agency shall provide the Department with
written notification of either its intent to:
Require the construction work of the Project that is on the Department's right-of-way
to be performed by a Department prequalified contractor, or
H. Construct the Project utilizing existing Agency employees, if the Agency can
complete said Project within the time frame set forth in this Agreement.
d. _ If this box is checked, then the Agency is permitted to utilize its own forces and the following
provision applies: Use of Agency Workforce. In the event the Agency proceeds with any
phase of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs
(this excludes general overhead).
e. X_ If this box is checked, then the Agency is permitted to utilize Indirect Costs:
Reimbursement for Indirect Program Expenses (select one):
i. X Agency has selected to seek reimbursement from the Department for actual indirect
expenses (no rate).
ii. _Agency has selected to apply a de minimus rate of 10% to modified total direct
costs. Note: The de minimus rate is available only to entities that have never had a
negotiated indirect cost rate. When selected, the de minimus rate must be used
consistently for all federal awards until such time the agency chooses to negotiate a
rate. A cost policy statement and de minimis certification form must be submitted to
the Department for review and approval.
iii. _ Agency has selected to apply a state or federally approved indirect cost rate. A
federally approved rate agreement or indirect cost allocation plan (ICAP) must be
submitted annually.
6 of 25
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DocuSign Envelope ID: 78FD6DBO-8C96-42FF-B921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT occ 02120
f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
Agency shall comply and require its contractors and subcontractors to comply with all terms
and conditions of this Agreement and all federal, state, and local laws and regulations
applicable to this Project.
g. Claims and Requests for Additional Work. The Agency shall have the sole responsibility
for resolving claims and requests for additional work for the Project. The Agency will make
best efforts to obtain the Department's input in its decisions. The Department is not obligated
to reimburse for claims or requests for additional work.
12. Contracts of the Agency;
a. Approval of Third Party Contracts. The Department specifically reserves the right to review
and approve any and all third party contracts with respect to the Project before the Agency
executes or obligates itself in any manner requiring the disbursement of Department funds,
including consultant and purchase of commodities contracts, or amendments thereto. If the
Department chooses to review and approve third party contracts for this Project and the
Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the
Department. The Department specifically reserves unto itself the right to review the
qualifications of any consultant or contractor and to approve or disapprove the employment of
the same. If Federal Transit Administration (FTA) funds are used in the Project, the
Department must exercise the right to third party contract review.
b. Procurement of Commodities or Contractual Services. It is understood and agreed by the
Parties hereto that participation by the Department in a project with the Agency, where said
project involves the purchase of commodities or contractual services where purchases or
costs exceed the Threshold Amount for CATEGORY TWO per Section 287.017, Florida
Statutes, is contingent on the Agency complying in full with the provisions of Section 287.057,
Florida Statutes. The Agency's Authorized Official shall certify to the Department that the
Agency's purchase of commodities or contractual services has been accomplished in
compliance with Section 287.057, Florida Statutes. It shall be the sole responsibility of the
Agency to ensure that any obligations made in accordance with this Section comply with the
current threshold limits. Contracts, purchase orders, task orders, construction change orders,
or any other agreement that would result in exceeding the current budget contained in Exhibit
"B", Schedule of Financial Assistance, or that is not consistent with the Project description
and scope of services contained in Exhibit "A", Project Description and Responsibilities
must be approved by the Department prior to Agency execution. Failure to obtain such
approval, and subsequent execution of an amendment to the Agreement if required, shall be
sufficient cause for nonpayment by the Department, in accordance with this Agreement.
c. Consultants' Competitive Negotiation Act. It is understood and agreed by the Parties to
this Agreement that participation by the Department in a project with the Agency, where said
project involves a consultant contract for professional services, is contingent on the Agency's
full compliance with provisions of Section 287,055, Florida Statutes, Consultants' Competitive
Negotiation Act, In all cases, the Agency's Authorized Official shall certify to the Department
that selection has been accomplished in compliance with the Consultants' Competitive
Negotiation Act.
d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the
Department that DBEs, as defined in 49 C.F.R. Part 26, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part with
Department funds under this Agreement. The DBE requirements of applicable federal and
state laws and regulations apply to this Agreement. The Agency and its contractors agree to
ensure that DBEs have the opportunity to participate in the performance of this Agreement.
In this regard, all recipients and contractors shall take all necessary and reasonable steps in
accordance with applicable federal and state laws and regulations to ensure that the DBEs
7 of 25 `t'�
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-01
PUBLIC TRANSPORTATION sTRArECI
DEVELtlPMENT
GRANT AGREEMENT o0c02120
have the opportunity to compete for and perform contracts. The Agency and its contractors
and subcontractors shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of contracts, entered pursuant to this Agreement.
13. Maintenance Obligations. In the event the Project includes construction orthe acquisition of commodities
then the following provisions are incorporated into this Agreement:
a, The Agency agrees to accept all future maintenance and other attendant costs occurring after
completion of the Project for all improvements constructed or commodities acquired as part of
the Project. The terms of this provision shall survive the termination of this Agreement.
14. Sale, Transfer, or Disposal of Department -funded Property:
a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other
interests in real property, facilities, or equipment funded in any part by the Department under
this Agreement without prior written approval by the Department.
b. If a sale, transfer, or disposal by the Agency of all or a portion of Department -funded real
property, facilities, or equipment is approved by the Department, the following provisions will
apply:
I. The Agency shall reimburse the Department a proportional amount of the proceeds
of the sale of any Department -funded property.
ii. The proportional amount shall be determined on the basis of the ratio of the
Department funding of the development or acquisition of the property multiplied
against the sale amount, and shall be remitted to the Department within ninety (90)
days of closing of sale.
iii. Sale of property developed or acquired with Department funds shall be at market
value as determined by appraisal or public bidding process, and the contract and
process for sale must be approved in advance by the Department.
iv. If any portion of the proceeds from the sale to the Agency are non -cash
considerations, reimbursement to the Department shall include a proportional
amount based on the value of the non -cash considerations.
c. The terms of provisions "a" and "b" above shall survive the termination of this Agreement.
I. The terms shall remain in full force and effect throughout the useful life of facilities
developed, equipment acquired, or Project items installed within a facility, but shall
not exceed twenty (20) years from the effective date of this Agreement.
ii. There shall be no limit on the duration of the terms with respect to real property
acquired with Department funds.
15. Single Audit. The administration of Federal or State resources awarded through the Department to the
Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following
requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional
audits or evaluations of Federal awards or State financial assistance or limit the authority of any state
agency inspector general, the State of Florida Auditor General, or any other state official. The Agency shall
comply with all audit and audit reporting requirements as specified below,
Federal Funded:
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DocuSign Envelope ID: 78FD6DBQ-8C96-42FF-B92i-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT o0c02/20
In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F —
Audit Requirements, monitoring procedures may include but not be limited to on -site visits by
Department staff and/or other procedures, including reviewing any required performance and
financial reports, following up, ensuring corrective action, and issuing management decisions
on weaknesses found through audits when those findings pertain to Federal awards provided
through the Department by this Agreement, By entering into this Agreement, the Agency
agrees to comply and cooperate fully with any monitoring procedures/processes deemed
appropriate by the Department. The Agency further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department, State of
Florida Chief Financial Officer (CFO), or State of Florida Auditor General.
b. The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F -- Audit
Requirements, as a subrecipient of a Federal award awarded by the Department through this
Agreement, is subject to the following requirements:
In the event the Agency expends a total amount of Federal awards equal to or in
excess of the threshold established by 2 CFR Part 200, Subpart F — Audit
Requirements, the Agency must have a Federal single or program -specific audit
conducted for such fiscal year in accordance with the provisions of 2 CFR Part 200,
Subpart F — Audit Requirements. Exhibit "H", Audit Requirements for Awards of
Federal Financial Assistance, to this Agreement provides the required Federal
award identification information needed by the Agency to further comply with the
requirements of 2 CFR Part 200, Subpart F — Audit Requirements. In determining
Federal awards expended in a fiscal year, the Agency must consider all sources of
Federal awards based on when the activity related to the Federal award occurs,
including the Federal award provided through the Department by this Agreement. The
determination of amounts of Federal awards expended should be in accordance with
the guidelines established by 2 CFR Part 200, Subpart F — Audit Requirements. An
audit conducted by the State of Florida Auditor General in accordance with the
provisions of 2 CFR Part 200, Subpart F — Audit Requirements, will meet the
requirements of this part.
ii. In connection with the audit requirements, the Agency shall fulfill the requirements
relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F —
Audit Requirements.
iii. In the event the Agency expends less than the threshold established by 2 CFR Part
200, Subpart F —Audit Requirements, in Federal awards, the Agency is exempt from
Federal audit requirements for that fiscal year. However, the Agency must provide a
single audit exemption statement to the Department at
FDOTSingleAudit ,,dot.state.fl.us no later than nine months after the end of the
Agency's audit period for each applicable audit year. In the event the Agency expends
less than the threshold established by 2 CFR Part 200, Subpart F — Audit
Requirements, in Federal awards in a fiscal year and elects to have an audit
conducted in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit
Requirements, the cost of the audit must be paid from non -Federal resources (Le., the
cost of such an audit must be paid from the Agency's resources obtained from other
than Federal. entities).
iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at
https://harvester.census.ciov/facweb/ the audit reporting package as required by 2
CFR Part 200, Subpart F — Audit Requirements, within the earlier of 30 calendar days
after receipt of the auditor's report(s) or nine months after the end of the audit period.
The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F
—Audit Requirements. However, the Department requires a copy of the audit reporting
package also be submitted to FDOTSingleAudit@dot.state.fl.us within the earlier of
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DocuSign Envelope ID: 78FD6DBo-8C96-42FF-B921-FA359AE22BA7 1 6 U 1 /
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2120
30 calendar days after receipt of the auditor's report(s) or nine months after the end
of the audit period as required by 2 CFR Part 200, Subpart F -- Audit Requirements.
v. Within six months of acceptance of the audit report by the FAC, the Department will
review the Agency's audit reporting package, including corrective action plans and
management letters, to the extent necessary to determine whether timely and
appropriate action on all deficiencies has been taken pertaining to the Federal award
provided through the Department by this Agreement. If the Agency fails to have an
audit conducted in accordance with 2 CFR Part 200, Subpart F --Audit Requirements,
the Department may impose additional conditions to remedy noncompliance. If the
Department determines that noncompliance cannot be remedied by imposing
additional conditions, the Department may take appropriate actions to enforce
compliance, which actions may include but not be limited to the following:
1. Temporarily withhold cash payments pending correction of the deficiency by
the Agency or more severe enforcement action by the Department;
2. Disallow (deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the Federal award;
4. initiate suspension or debarment proceedings as authorized under 2 C.F.R.
Part 180 and Federal awarding agency regulations (or in the case of the
Department, recommend such a proceeding be initiated by the Federal
awarding agency);
5. Withhold further Federal awards for the Project or program;
6. Take other remedies that may be legally available.
vi. As a condition of receiving this Federal award, the Agency shall permit the Department
or its designee, the CFO, or State of Florida Auditor General access to the Agency's
records, including financial statements, the independent auditor's working papers, and
project records as necessary. Records related to unresolved audit findings, appeals,
or litigation shall be retained until the action is complete or the dispute is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTSingleAudit a(D.dot,state.f1.us
State Funded:
a. in addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes,
monitoring procedures to monitor the Agency's use of state financial assistance may include
but not be limited to on -site visits by Department staff and/or other procedures, including
reviewing any required performance and financial reports, following up, ensuring corrective
action, and issuing management decisions on weaknesses found through audits when those
findings pertain to state financial assistance awarded through the Department by this
Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully
with any monitoring procedures/processes deemed appropriate by the Department. The
Agency further agrees to comply and cooperate with any inspections, reviews, investigations,
or audits deemed necessary by the Department, the Department of Financial Services (DFS),
or State of Florida Auditor General,
b. The Agency, a "nonstate entity" as defined by Section 215.97, Florida Statutes, as a recipient
of state financial assistance awarded by the Department through this Agreement, is subject to
the following requirements:
10 of 25
DocuSign Envelope R 78FD6DBO-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGc02120
In the event the Agency meets the audit threshold requirements established by
Section 215.97, Florida Statutes, the Agency must have a State single or project -
specific audit conducted for such fiscal year in accordance with Section 215.97,
Florida Statutes; applicable rules of the Department of Financial Services; and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General. Exhibit "G", Audit Requirements for
Awards of State Financial Assistance, to this Agreement indicates state financial
assistance awarded through the Department by this Agreement needed by the
Agency to further comply with the requirements of Section 216.97, Florida Statutes.
In determining the state financial assistance expended in a fiscal year, the Agency
shall consider all sources of state financial assistance, including state financial
assistance received from the Department by this Agreement, other state agencies,
and other nonstate entities. State financial assistance does not include Federal direct
or pass -through awards and resources received by a nonstate entity for Federal
program matching requirements.
ii. In connection with the audit requirements, the Agency shall ensure that the audit
complies with the requirements of Section 215.97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97(2)(e),
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10,650
(nonprofit and for -profit organizations), Rules of the Auditor General.
iii. In the event the Agency does not meet the audit threshold requirements established
by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from
the state single audit requirements of Section 215.97, Florida Statutes. However, the
Agency must provide a single audit exemption statement to the Department at
FDOTSinct[eAudit(cDdot.state.fl.us no later than nine months after the end of the
Agency's audit period for each applicable audit year. In the event the Agency does
not meet the audit threshold requirements established by Section 215,97, Florida
Statutes, in a fiscal year and elects to have an audit conducted in accordance with
the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid
from the Agency's resources (i.e., the cost of such an audit must be paid from the
Agency's resources obtained from other than State entities).
iv. In accordance with Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for -profit organizations), Rules of the Auditor General, copies of
financial reporting packages required by this Agreement shall be submitted to:
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405
FDOTSinaleAudit(a)dot.state.fl, us
And
State of Florida Auditor General
Local Government Audits/342
111 West Madison Street, Room 401
Tallahassee, FL 32399-1450
Email: flaudaen IocafgovtCa.aud,state.fl.us
V. Any copies of financial reporting packages, reports, or other information required to
be submitted to the Department shall be submitted timely in accordance with Section
215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or
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DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7 1 b L 1 7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-Ua•Ol
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2120
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as
applicable.
vi. The Agency, when submitting financial reporting packages to the Department for
audits done in accordance with Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should
indicate the date the reporting package was delivered to the Agency in
correspondence accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Agency's
financial reporting package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate
corrective action on all deficiencies has been taken pertaining to the state financial
assistance provided through the Department by this Agreement. If the Agency fails
to have an audit conducted consistent with Section 215,97, Florida Statutes, the
Department may take appropriate corrective action to enforce compliance.
All. As a condition of receiving state financial assistance, the Agency shall permit the
Department or its designee, DFS, or the Auditor General access to the Agency's
records, including financial statements, the independent auditor's working papers,
and project records as necessary. Records related to unresolved audit findings,
appeals, or litigation shall be retained until the action is complete or the dispute is
resolved.
c. The Agency shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow
the Department or its designee, DFS, or State of Florida Auditor General access to such
records upon request. The Agency shall ensure that the audit working papers are made
available to the Department or its designee, DFS, or State of Florida Auditor General upon
request for a period of five years from the date the audit report is issued, unless extended in
writing by the Department.
16, Notices and Approvals. Notices and approvals referenced in this Agreement must be obtained in writing
from the Parties' respective Administrators or their designees.
17. Restrictions, Prohibitions, Controls and Labor Provisions:
a. Convicted Vendor List. A person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity; may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids on leases
of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in Section
287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
b. Discriminatory Vendor List. In accordance with Section 287,134, Florida Statutes, an entity
or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida
Department of Management Services, may not submit a bid on a contract to provide goods or
services to a public entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity.
12 of 25 i
DocuSign Envelope iD: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 728-000-01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT 00002120
c. Non -Responsible Contractors. An entity or affiliate who has had its Certificate of
Qualification suspended, revoked, denied, or have further been determined by the Department
to be a non -responsible contractor, may not submit a bid or perform work for the construction
or repair of a public building or public work on a contract with the Agency.
d. Prohibition on Using Funds for Lobbying, No funds received pursuant to this Agreement
may be expended for lobbying the Florida Legislature, judicial branch, or any state agency, in
accordance with Section 216,347, Florida Statutes.
e. Unauthorized Aliens. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If
the contractor knowingly employs unauthorized aliens, such violation will be cause for
unilateral cancellation of this Agreement.
f. Procurement of Construction Services. If the Project is procured pursuant to Chapter 255,
Florida Statutes, for construction services and at the time of the competitive solicitation for the
Project, 50 percent or more of the cost of the Project is to be paid from state -appropriated
funds, then the Agency must comply with the requirements of Section 255,0991, Florida
Statutes.
g. E-Verify. The Agency shall:
I. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the Agency during the term of the
contract; and
ii. Expressly require any subcontractors performing work or providing services pursuant
to the state contract to likewise utilize the U.S. Department of Homeland Security's E-
Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract term.
h. Design Services and Construction Engineering and Inspection Services. If the Project
is wholly or partially, funded by the Department and administered by a local governmental
entity, except for a seaport listed in Section 311.09, Florida Statutes, the entity performing
design and construction engineering and inspection services may not be the same entity.
18. Indemnification and Insurance:
a. It is specifically agreed between the Parties executing this Agreement that it is not intended
by any of the provisions of any part of this Agreement to create in the public or any member
thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to
this Agreement to maintain a suit for personal injuries or property damage pursuant to the
terms or provisions of this Agreement. The Agency guarantees the payment of all just claims
for materials, supplies, tools, or labor and other just claims against the Agency or any
subcontractor, in connection with this Agreement. Additionally, the Agency shall indemnify
and hold harmless the State of Florida, Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses, and costs, including,
but not limited to, reasonable attorney's fees, to the extent caused by the negligence,
recklessness, or intentional wrongful misconduct of the Agency and persons employed or
utilized by the Agency in the performance of this Agreement. This indemnification shall survive
the termination of this Agreement. Additionally, the Agency agrees to include the following
indemnification in all contracts with contractors/subcontractors and
consultants/subconsultants who perform work in connection with this Agreement:
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DocuSign Envelope 0: 78FD6080-8C96-42FF-B921-FA359AE22BA7
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2120
"To the fullest extent permitted by law, the Agency's contractor/consultant shall indemnify and
hold harmless the Agency and the State of Florida, Department of Transportation, including
the Department's officers and employees, from liabilities, damages, losses and costs,
including, but not limited to, reasonable attorney's fees, to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and
persons employed or utilized by the contractor/consultant in the performance of this
Agreement.
This indemnification shall survive the termination of this Agreement."
The Agency shall provide Workers' Compensation Insurance in accordance with Florida's
Workers' Compensation law for all employees. If subletting any of the work, ensure that the
subcontractor(s) and subconsultant(s) have Workers' Compensation Insurance for their
employees in accordance with Florida's Workers' Compensation law. If using "leased
employees" or employees obtained through professional employer organizations ("PEO's"),
ensure that such employees are covered by Workers' Compensation Insurance through the
PEO's or other leasing entities. Ensure that any equipment rental agreements that include
operators or other personnel who are employees of independent contractors, sole
proprietorships, or partners are covered by insurance required under Florida's Workers'
Compensation law.
c. If the Agency elects to self -perform the Project, then the Agency may self -insure. If the Agency
elects to hire a contractor or consultant to perform the Project, then the Agency shall carry, or
cause its contractor or consultant to carry, Commercial General Liability insurance providing
continuous coverage for all work or operations performed under this Agreement. Such
insurance shall be no more restrictive than that provided by the latest occurrence form edition
of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed
for use in the State of Florida. The Agency shall cause, or cause its contractor or consultant
to cause, the Department to be made an Additional Insured as to such insurance. Such
coverage shall be on an "occurrence" basis and shall include Products/Completed Operations
coverage. The coverage afforded to the Department as an Additional Insured shall be primary
as to any other available insurance and shall not be more restrictive than the coverage
afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for
each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of
amounts provided by an umbrella or excess policy. The limits of coverage described herein
shall apply fully to the work or operations performed under the Agreement, and may not be
shared with or diminished by claims unrelated to the Agreement. The policylies and coverage
described herein may be subject to a deductible and such deductibles shall be paid by the
Named Insured. No policylies or coverage described herein may contain or be subject to a
Retention or a Self -Insured Retention unless the Agency is a state agency or subdivision of
the State of Florida that elects to self -perform the Project. Prior to the execution of the
Agreement, and at all renewal periods which occur prior to final acceptance of the work, the
Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the
coverage described herein. The Department shall be notified in writing within ten days of any
cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or
coverage described herein. The Department's approval or failure to disapprove any policy/ies,
coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and
maintain the insurance required herein, nor serve as a waiver of any rights or defenses the
Department may have.
d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass
or underpass structure, or any other work or operations within the limits of the railroad right-
of-way, including any encroachments thereon from work or operations in the vicinity of the
railroad right-of-way, the Agency shall, or cause its contractor to, in addition to the insurance
coverage required above, procure and maintain Railroad Protective Liability Coverage (ISO
Form CG 00 35) where the railroad is the Named Insured and where the limits are not less
14 of 25
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DocuSign Envelope ID: 78FD6DBO-8C96-42FF-6921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725-000-01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT occ02120
than $2,000,000 combined single limit for bodily injury and/or property damage per
occurrence, and with an annual aggregate limit of not less than $6,000,000, The railroad shall
also be added along with the Department as an Additional Insured on the policylies procured
pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal
periods which occur prior to final acceptance of the work, both the Department and the railroad
shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage
described herein. The insurance described herein shall be maintained through final
acceptance of the work. Both the Department and the railroad shall be notified in writing within
ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy
or coverage described herein. The Department's approval or failure to disapprove any
policy/ies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to
procure and maintain the insurance required herein, nor serve as a waiver of any rights the
Department may have.
e. When the Agreement involves work on or in the vicinity of utility -owned property or facilities,
the utility shall be added along with the Department as an Additional Insured on the
Commercial General Liability policy/ies procured above.
19. Miscellaneous:
a. Environmental Regulations. The Agency will be solely responsible for compliance with all
applicable environmental regulations and for any liability arising from non-compliance with
these regulations, and will reimburse the Department for any loss incurred in connection
therewith.
b. Non -Admission of Liability. In no event shall the making by the Department of any payment
to the Agency constitute or be construed as a waiver by the Department of any breach of
covenant or any default which may then exist on the part of the Agency and the making of
such payment by the Department, while any such breach or default shall exist, shall in no way
impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
c. Severability. If any provision of this Agreement is held invalid, the remainder of this
Agreement shall not be affected. In such an instance, the remainder would then continue to
conform to the terms and requirements of applicable law.
d. Agency not an agent of Department. The Agency and the Department agree that the
Agency, its employees, contractors, subcontractors, consultants, and subconsultants are not
agents of the Department as a result of this Agreement.
e. Bonus or Commission. By execution of the Agreement, the Agency represents that it has
not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its -application for the financing hereunder.
f. Non -Contravention of State Law. Nothing in the Agreement shall require the Agency to
observe or enforce compliance with any provision or perform any act or do any other thing in
contravention of any applicable state law. If any of the provisions of the Agreement violate any
applicable state law, the Agency wil[ at once notify the Department in writing so that
appropriate changes and modifications may be made by the Department and the Agency to
the end that the Agency may proceed as soon as possible with the Project,
g. Execution of Agreement. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute the same
Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf
of a party will be legal and binding on such party.
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DocuSlgn Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE226A7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725-000.01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT DEVELOPMENTOGC0T20
h. Federal Award Identification Number (FAIN). If the FAIN is not available prior to execution
of the Agreement, the Department may unilaterally add the FAIN to the Agreement without
approval of the Agency and without an amendment to the Agreement. If this occurs, an
updated Agreement that includes the FAIN will be provided to the Agency and uploaded to the
Department of Financial Services' Florida Accountability Contract Tracking System (FACTS).
i. Inspector General Cooperation. The Agency agrees to comply with Section 20.055(5),
Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section
20.055(5), Florida Statutes.
J. Law, Forum, and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida. In the event of a conflict between any portion of the
contract and Florida law, the laws of Florida shall prevail. The Agency agrees to waive forum
and venue and that the Department shall determine the forum and venue in which any dispute
under this Agreement is decided.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
AGENCY Collier County Board of County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Commissio rs
i By:
By:
Name:
Burt L. Saunders Name: John M. Kubler, P.E,
Title:
Chairman Title: Director of Transportation Development
ATTEST
CRY L K. KIIVZ ,CLERK
A test as to Chairman's
signature only.
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:
DS
Don Conway
APPI-Oved as to form And legality
j rd,0
Assistant County Atturi1i4 1 �O
16 of 25
DocuSign Envelope ID: 78FD6DB0-8096-42FF-B921-FA359AE22BA7
ib01%
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
EXHIBIT A
Project Description and Responsibilities
Form 726-000.02
STRATEGIC
DEVELOPMENT
OGC 02120
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): The purpose of this Agreement is to provide for the Department's
participation in using Federal Transit Administration (FTA) Section 5311 Coronavirus Aid, Relief, and Economic
Security (CARES) Act Funds. The CARES Act provides funds to prevent, prepare for, and respond to COVID 19
associated with the provision of public transportation services in the rural area(s) of Collier County. Eligible activities as
outlined in 49 U.S.C. FTA Section 5311 Circular include financial assistance in the Agency's reimbursement of
operating expenses which include those costs necessary to operate, maintain, and manage a public transportation
system. Those operating expenses may include salaries, fringe, fuel, and items having a useful life of less than one
year, including personal protective equipment, cleaning supplies and administrative leave for employees due to
reductions in service or leave required for a quarantined worker.
B. Project Location (limits, city, county, map): Collier County, FL
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The CARES Act provides funds to prevent, prepare for, and respond to
COVID 19 associated with the provision of public transportation services in the rural area(s) of Collier County. Funds
available under the CARES Act provide 100% operating assistance for all operating activities (net fare revenues) that
occur on or after March 1, 2020.
During the period of the COVID 19 public health emergency, the Agency may, as part of the Project, provide meal
delivery services for homebound people, persons with disabilities and senior in accordance with applicable Federal
Transit Administration requirements and guidance and the provisions of this amendment. In performing the Project, the
Agency shall at all times comply with all applicable Center for Disease Control guidelines and policies and relevant
COVID 19 procedures and directives of the State of Florida to protect the health of all individuals served by the
Agency, including without limitation any guidelines and procedures identified in the State Comprehensive Emergency
Management Plan, directed by the State Coordinating Officer, or identified by the State of Florida, including the
requirements of any Executive Order or Emergency Order issued by the Executive Office of the Governor, the
Department, or another State agency regarding the COVID 19 public health emergency during the term of Executive
Order 20-52 and any other Executive Order issued by the Executive Office of the Governor regarding the COVID 19
public health emergency, as amended or extended from time to time. Failure to comply shall constitute a material
breach of this Agreement.
A Grantee's use of the funds will be evaluated every 6 months after execution of the CARES Act PTGA. If the Grantee
does not show a steady use of the funds, the Department will consider closing the PTGA and reallocating the amount
available for the Grantee's use. Steady use will be defined by regular and eligible invoices submitted by the Grantee.
D. Deliverable(s): The Agency shall provide a progress report with each invoice submittal.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
17of25 ""0a
Docu&gn Envelope ID: 78FD6DBO-8C96-42FF-B921-FA359AE22BA7
1 b D 1
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Form 725-000-02
PUBLIC TRANSPORTATION
STRATEGIC
DEVELDPMENT
GRANT AGREEMENT EXHIBITS
OGCO2/20
E. Unallowable Costs (including but not limited to); Expenses created from third party contracts which were not
approved by the Florida Department of Transportation in accordance with Article 12 of this document.
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
18 of 25
DocuSign Envelope ID: 78FD6DB0-SC96-42FF-B921•FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
- DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
EXHIBIT B
Schedule of Financial Assistance
TRANSIT OPERATING ONLY
FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial -
Fund.
FLAIR
State
Object.`
C.SFAI .
CSFAlC.FDA Title or ::
Funding
Project
Type
Category
Fiscal
Code
CFDA
Funding Source Description
Amount
Number
Year
Number
447480-1-84-01
DUCA
088774
2020
780000
20.509
Formula Grants for Rural Areas
$1,378,420
Tot al;Financlal Assistance
$1,378,420.:i
B. Operations Phase - Estimate of Project Costs by Budget Category:
Budget Categories
Operations.(Transit Only)
State
Local
Federal
Tofai
Salaries
$0
$0
$0
_ $0
Fringe Benefits
$0
$0
$0
$0
Contractual Services
$0
$0
$1,378,420
$1,378,420
Travel
$0
$0
$0
$0
Other Direct Costs
$0
$0
$0
$0
Indirect Costs
$0
$0
$0
$0
" Budget cateaory amounts are estimates and ran he shifted between items without
amendment (because they are all within the Operations Phase).
C. Cost Reimbursement
The Agency will submit invoices for cost reimbursement on a:
_ Monthly
X Quarterly
_ Other:
basis upon the approval of the deliverables including the expenditure detail provided by the Agency.
BUDGETlCOST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable,
reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Dale Hanson
Department Grant Manager Name
5/28/2020 i 2:51 PM EDT
Date
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DocuSign Envelope ID: 78FDBDBO-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
Form 726-000-02
STRATEGIC
DEVELOPMENT
OGG 02120
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DocuSign Envelope ID: 78FD6DBO-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS occ02)20
EXHIBIT E
PROGRAM SPECIFIC TERMS AND CONDITIONS — TRANSIT
(Section 5311: Formula Grants for Rural Areas)
This exhibit forms an integral part of the Agreement between the Department and the Agency.
The Agency, as the "subrecipient", shall comply with the following requirements:
1. Conformance with Enabling Legislation. This Agreement is in conformance with Section 5311 of the
Federal Transit Act of 1991, as amended (49 U.S.C. 5311) and Section 341.051(1)(a), F.S.
2. Prevention Programs. The Section 5311 subrecipient shall establish and implement anti -drug and alcohol
misuse prevention programs in accordance with the terms of 49 CFR 655, 49 U.S.C. 5331, and 49 CFR 40.
3. Adherence to Certifications and Assurances. The Section 5311 subrecipient shalt ensure adherence with
all federally required certifications and assurances made in its application to the Department for Section 5311
funds.
4. FTA. Compliance. The Section 5311 subrecipient shall at all times comply with all applicable Federal Transit
Administration ("FTA") regulations, policies, procedures and directives, including without limitation those listed
directly or by reference in the Master Agreement between the Department and FTA, as they may be
amended or promulgated from time to time during the term of this contract. Failure to comply shall constitute
a material breach of this contract.
5. Charter Operation. The Section 5311 subrecipient agrees to comply with 49 U.S.C. 5323(d), (r) and 49 CFR
604, which provide that recipients and subrecipients of FTA assistance are prohibited from providing charter
service using federally funded equipment or facilities if there is at least one private charter operator willing
and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter service
provided under one of the exceptions must be "incidental," i.e„ it must not interfere with or detract from the
provision of mass transportation.
6. Exclusive Operation. Pursuant to 69 U.S.C, 5323(f) and 49 CFR 605, the Section 5311 subrecipient of FTA
assistance may not engage in school bus operations exclusively for the transportation of students and school
personnel in competition with private school bus operators unless qualified under specified exemptions.
When operating exclusive school bus service under an allowable exemption, subrecipients may not use
federally funded equipment, vehicles, or facilities.
7. Buy America. The Section 5311 subrecipient agrees to comply with Buy America requirements outlined in 49
U.S.C. 53230) and 49 CFR 661, if using the funds granted under this Agreement for rolling stock purchases.
The recipient also agrees to comply with the pre -award and post delivery requirements outlined in 49 CFR
661.12.
8. Water Pollution Control. The Section 5311 subrecipient agrees to comply with all applicable standards,
orders or regulations issued pursuant to the Federal Water Pollution Control Act, codified at 33 U.S.C. 1251
et seq„ as amended, if the agreement exceeds $100,000.
9. Anti -Lobbying. The Section 5311 subrecipient agrees to comply with the requirements pursuant to Byrd Anti -
Lobbying Amendment, 31 U.S.C. 1352(b)(5).
10. Bonding Requirements. If this Agreement is for a construction Project over $150,000 the recipient must
adhere to FTA's bonding requirements as outlined in the Best Practices Procurement Manual.
11. Clean Air Act. The 5311 subrecipient agrees to comply with applicable standards, orders or regulations
issued pursuant to the Clean Air Act, 42 U.S.C. 7401 et seq., as amended, if this Agreement exceeds
21 of 25 .-
5,
DocuSign Envelope ID: 78FD6DBO-BC96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
$150,000.
Form 726-000.02
STRATEGIC
DEVELOPMENT
OGC 02120
12. Resource Conservation and Recovery Act (RCRA). The 5311 subrecipient agrees to comply with all the
requirement of Section 6002 of the Resource Conservation and Recovery Act (RCRA), 49 U.S.C. 6962, as
amended, including but not limited to the regulatory provisions of 40 CFR 247, and Executive Order 12873,
as they apply to the procurement of the items designated in Subpart B of 40 CFR 247.
13. Davis -Bacon and Copeland Anti -kickback. The 5311 subrecipient agrees to comply with the Davis -Bacon
and Copeland Anti -kickback Acts as codified at 40 U.S.C. 3141 et seq. and 18 U.S.C. 874 for any agreement
exceeding $2,000.
14, Contract Work Hours and Safety Standards. For any contract over $2,000 the 5311 subrecipient agrees to
comply with the Contract Work Hours and Safety Standards Act, codified at 40 U.S.C. 3701 et seq.
15. Transit Employee Protective Agreements. The 5311 subrecipient agrees to comply with the Transit
Employee Protective Agreements as codified in 49 U.S.C. 5333 and 29 CFR 215.
16. Compliance with FTA Terms and Conditions. The 5311 subrecipient shall not perform any act, fail to
perform any act, or refuse to comply with any Department requests which would cause the 5311 subrecipient
to be in violation of the FTA terms and conditions.
17. Annual Safety Certification. In accordance with Section 341.061, F.S., and Rule 14-90, Florida
Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety
certification stating that the Agency has adopted and is complying with its adopted System Safety and
Security Program Plan, and has performed annual safety inspections of all buses operated.
18. Budget/cost analysis. The Agency will assist the Department by providing accurate information for the
Department to create a budget/cost analysis in accordance with Section 216.3475, F.S,
19. Non -urbanized area. The Agency will provide the methodology for determining the non -urbanized area portion
of their service prior to submitting the first invoice. The Agency will submit an updated methodology once per
year.
20, Attorney certification. The Agency will submit an attorney certification prior to submitting the first invoice and
once yearly thereafter for goods or services procured under this Agreement in accordance with Chapter 287,
F.S.
21. Public Body Non-CTC Recipients. An Agency may receive 5311 funds when the Community Transportation
Coordinator in the county is a private -for -profit entity. When the Agency accepts the 5311 funding, enters into
a contract/PTGA with the Department, and the contracts with the Community Transportation Coordinator to
provide rural general public transportation in the same service area in which the Community Transportation
Coordinator is providing non -sponsored trips for the Commission for the Transportation Disadvantaged, then
the non -sponsored human service transportation grant funds will be considered as eligible match for the 5311
funds. The Agency will be responsible for ensuring that the Community Transportation Coordinator meets all
the requirements associated with the federal funds. The Agency will be responsible for ensuring that all dollars
provided as match were for public transportation eligible trips. The Agency must keep financial records that
substantiate the eligibility for the match being provided and make that documentation available to the
Department on request.
22. Transit Vehicle Inventory Management, The Agency will follow the Department's Transit Vehicle Inventory
Management Procedure (725-030-0251), which outlines the requirements for continuing management control,
inventory transfer and disposal actions. This procedure pertains ONLY to capital procurements of rolling
stock using the FTA Section 5310, Section 5311, Section 5316, and Section 5317 programs as the funding
source, or where the Department participates in 50% or more of the public transit vehicle's purchase price.
22 of 25
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
Form 725-000-02
STRATEGIC
DEVELOPMENT
OGC 02120
This may include vehicles purchased under the State Transit Block Grant Program, State Transit Corridor
Program, State Transit Service Development Program, or other applicable Department programs.
-- End of Exhibit E --
23 of 26
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-8921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGG02120
EXHIBIT F
Contract Payment Requirements
Florida Department of Financial Services, Reference Guide for State Expenditures
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary,
travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being
claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being
claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks.
Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved
agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to
the services being provided.
Listed below are types and examples of supporting documentation for cost reimbursement agreements:
(1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show
gross salary charges, fringe benefits, other deductions and net pay, If an individual for whom reimbursement is
being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be
acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based
on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits
amount must be shown,
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe
benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which
includes submission of the claim on the approved State travel voucher or electronic means,
(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property
is purchased using State funds, the contract should include a provision for the transfer of the property to the
State when services are terminated. Documentation must be provided to show compliance with Department of
Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts
which include services and that provide for the contractor to purchase tangible personal property as defined in
Section 273.02, Florida Statutes, for subsequent transfer to the State.
(5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be
reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable.
(6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the
calculation should be shown.
Contracts between state agencies, and/or contracts between universities may submit alternative documentation
to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web
address https://www.myfloridacfo.com/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pdf.
24 of 25
DocuSign Envelope ID: 78FD6DB0-8C95-42FF-B929-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
EXHIBIT H
AUDIT REQUIREMENTS FOR AWARDS OF FEDERAL FINANCIAL ASSISTANCE
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.509
CFDA Title: Formula Grants for Rural Areas
*Award Amount: $1,378,420
Awarding Agency: Florida Department of Transportation
Indirect Cost Rate: No
**Award is for R&D: No
*The federal award amount may change with amendments
**Research and Development as defined at 2 CFR §200.87
Form 725-000-02
STRATEGIC
DEVELOPMENT
OGC 02120
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE FOLLOWING
AUDIT REQUIREMENTS:
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards
www.ecfr.gov
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE
FOLLOWING:
Title 23 — Highways, United States Code
http://uscode.house.gov/browse.xhtmI
Title 49 — Transportation, United States Code
http://uscode.house.gov/browse.xhtmI
MAP-21 — Moving Ahead for Progress in the 21s' Century, P.L. 112-141
www.dot.gov/map21
Federal Highway Administration — Florida Division
www.fhwa.dot.gov/fidiv
Federal Funding Accountability and Transparency Act (FFATA) Sub -award Reporting System (FSRS)
www.fsrs.gov
25 of 25
Certi�eate::Of:Corrpieti9n
Fin Pro} Num (ex.123456-1-32-01, Optional): 447480-1-84-01
Office (contact Procurement it add is needed):
Transit
Source Envelope:
Document Pages: 25 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 1 Dale Hanson
AutoNav: Enabled 605 Suwannee Street
Envelopeld Stamping: Enabled MS 20
Time Zone: (UTC-05:00) Eastern Time (US & Canada) Tallahassee, FL 32399-0450
Dale.Hanson@dot.state.fl.us
IP Address: 156.75.180.190
Record. Tracking
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Don Conway
Don.Conway@dot.state.fl.us
Senior Attorney
Florida Department of Transportation
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Signature Adoption: Pre -selected Style
Using IP Address: 156.75.180.190
[ID
Signature Adoption: Pre -selected Style
Using IP Address: 156.75,180.190
16017
Docu ��
Sent: 5/28/2020 2:51:37 PM
Viewed: 5/29/2020 7:59:40 AM
Signed: 5/29/2020 8:01:43 AM
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5/28/2020 2:51:37 PM
5/29/2020 7:59:40 AM
5/29/2020 8:01:43 AM
5/29/2020 8:01:43 AM
Pay Status'. Tlmestamps
16017
Page 1 of 1
Financial Project Number: 447480-1-84-01
Original Contract No.: G 1M55
Standard Lobbying Certification Form
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by
"Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note:
Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying
Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, etseq.)]
(3) The undersigned shall require that the language of this certification be Included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into, Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act
of 1995), Any person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails
to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such expenditure or failure,]
The Contractor, Collier County Board of County Commissioners, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor
understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and
disclosure, if any.
Signature of Contractor's Authorized Official
�Gh'%/l�i� %��✓<< /��1�1� ahr--� Name and Title of Contractor's Authorized Official
C-i�'Date
l- S T
4ei-
,'QTAL K. KIN7 L, CLERK
Qpputy Clerk
DocuSign Envelope ID: 6CO8DE12-9E6D-4582-B800-60A423CDA118
DocuSign Envelope ID: 78FD6DBO-8C96-42FF-B921-FA359AE22BA7
16017
Financial Project Number(s):
(i tem-segment-phe se -sequence)
447480-1-84-01
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
Form 726-000-01
STRATEGIC
DEVELOPMENT
DOC 02120
Fund(s): DUCA FLAIR Category: 088774
Work Activity Code/Functlon: 215 Object Code: 780000
Federal Number/Federal Award 1Org. Code: 55012020129
Identification Number FAIN Transit only: 19rLil Vendor Number: F596000558030
Contract Number: GIM55 Federal Award Date:
CFDA Number: 20.509 Agency DUNS Number: 076997790
CFDA Title: Formula Grants for Rural Areas
CSFA Number: NIA
CSFA Title: N/A
THIS PUBLIC TRANSPORTATION GRANT AGREEMENT ("Agreement') is entered into
Tune 19, 2020 , by and between the State of Florida, Department of Transportation,
("Department"), and Collier County Board of County Commissioners, ("Agency"). The Department and the
Agency are sometimes referred to in this Agreement as a "Party' and collectively as the "Parties."
NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the
Project, the Parties agree to the following:
1. Authority. The Agency, by Resolution or other form of official authorization, a copy of which is attached
as Exhibit "D", Agency Resolution and made a part of this Agreement, has authorized its officers to
execute this Agreement on its behalf. The Department has the authority pursuant to Section(s) 341.051,
Florida Statutes, to enter into this Agreement.
2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department's participation
in usin4 Federal Transit Administration (FTA) Section 5311 Coronavirus Aid Relief, and Economic
Security (CARES) Act Funds. The CARES Act provides funds to Prevent prepare for and respond to
COVID 19 associated with the Provision of public transportation services Eligible activities are outlined
in 49 U.S.C. FTA Section 5311 Circular include financial assistance in the Agency's reimbursement of
operating expenses and costs directly related to system operation which include administrative and
mana4ement expenses, less revenues associated with the provision of public transportation services in
the rural area(s) of Collier County, and, as further described in Exhibit "A", Project Description and
Responsibilities, attached and incorporated into this Agreement ("Project"), to provide Department
financial assistance to the Agency, state the terms and conditions upon which Department funds will be
provided, and to set forth the manner in which the Project will be undertaken and completed.
3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
program area selected below (select all programs that apply):
_ Aviation
_ Seaports
X Transit
_ Intermodal
Ralf Crossing Closure
Match to Direct Federal Funding (Aviation or Transit)
(Note: Section 15 and Exhibit G do not apply to federally matched funding)
Other
4. Exhibits. The following Exhibits are attached and incorporated into this Agreement:
X Exhibit A: Project Description and Responsibilities
X Exhibit B: Schedule of Financial Assistance
*Exhibit B1: Deferred Reimbursement Financial Provisions
_ *Exhibit B2: Advance Payment Financial Provisions
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1601-
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT
_ *Exhibit C: Terms and Conditions of Construction
X Exhibit D: Agency Resolution
X_ Exhibit E: Program Specific Terms and Conditions
X Exhibit F: Contract Payment Requirements
*Exhibit G: Audit Requirements for Awards of State Financial Assistance
X *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance
*Additional Exhibit(s):
*Indicates that the Exhibit is only attached and incorporated if applicable box is selected.
Form 725-000.01
STRATEGIC
DEVELOPMENT
OGC 02/20
5. Time. Unless specified otherwise, all references to "days" within this Agreement refer to calendar days.
6. Term of Agreement. This Agreement shall commence upon full execution by both Parties ("Effective
Date") and continue through December 31, 2023. If the Agency does not complete the Project within this
time period, this Agreement will expire unless an extension of the time period is requested by the Agency
and granted in writing by the Department prior to the expiration of this Agreement. Expiration of this
Agreement will be considered termination of the Project. The cost of any work performed prior to the
Effective Date or after the expiration date of this Agreement will not be reimbursed by the Department.
a. _ If this box is checked the following provision applies:
Unless terminated earlier, work on the Project shall commence no later than the _ day of _,
or within _ days of the issuance of the Notice to Proceed for the construction phase of the
Project (if the Project involves construction), whichever date is earlier. The Department shall
have the option to immediately terminate this Agreement should the Agency fail to meet the
above -required dates.
7. Amendments, Extensions, and Assignment. This Agreement may be amended or extended upon
mutual written agreement of the Parties. This Agreement shall not be renewed, This Agreement shall not
be assigned, transferred, or otherwise encumbered by the Agency under any circumstances without the
prior written consent of the Department.
8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
any or all of the Department's obligations under this Agreement for the Agency's failure to comply with
applicable law or the terms of this Agreement until such time as the event or condition resulting in such
suspension has ceased or been corrected.
a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate
the Agreement, the Department shall notify the Agency of such termination in writing at least
thirty (30) days prior to the termination of the Agreement, with instructions to the effective date
of termination or specify the stage of work at which the Agreement is to be terminated,
b. The Parties to this Agreement may terminate this Agreement when its continuation would not
produce beneficial results commensurate with the further expenditure of funds. In this event,
the Parties shall agree upon the termination conditions.
c. If the Agreement is terminated before performance is completed, the Agency shall be paid
only for that work satisfactorily performed forwhich costs can be substantiated. Such payment,
however, may not exceed the equivalent percentage of the Department's maximum financial
assistance. If any portion of the Project is located on the Department's right-of-way, then all
work in progress on the Department right-of-way will become the property of the Department
and will be turned over promptly by the Agency.
d. In the event the Agency fails to perform or honor the requirements and provisions of this
Agreement, the Agency shall promptly refund in full to the Department within thirty (30) days
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
176000 1 7
PUBLIC TRANSPORTATION
STRATEGIC
DEVELOPMENT
GRANT AGREEMENT
OGC 02120
of the termination of the Agreement any funds that were determined by the Department to
have been expended in violation of the Agreement.
e. The Department reserves the right to unilaterally cancel this Agreement for failure by the
Agency to comply with the Public Records provisions of Chapter 119, Florida Statutes.
9. Project Cost:
The estimated total cost of the Project is 1 378 420. This amount is based upon Exhibit "B",
Schedule of Financial Assistance. The timeline for deliverables and distribution of estimated
amounts between deliverables within a grant phase, as outlined in Exhlbit "B", Schedule of
Financial Assistance, may be modified by mutual written agreement of the Parties and does
not require execution of an Amendment to the Public Transportation Grant Agreement,
The timeline for deliverables and distribution of estimated amounts between grant phases
requires an amendment executed by both Parties in the same form as this Agreement.
b. The Department agrees to participate in the Project cost up to the maximum amount of
$1,378`420 and, the Department's participation in the Project shall not exceed 100.00% of the
total eligible cost of the Project, and as more fully described in Exhibit "B", Schedule of
Financial Assistance. The Agency agrees to bear all expenses in excess of the amount of
the Department's participation and any cost overruns or deficits involved.
10. Compensation and Payment:
a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as
described in Exhibit "A", Project Description and Responsibilities, and as set forth in
Exhibit "B", Schedule of Financial Assistance.
b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of
deliverables. Each deliverable must specify the required minimum level of service to be
performed and the criteria for evaluating successful completion. The Project and the
quantifiable, measurable, and verifiable units of deliverables are described more fully in
Exhibit "A", Project Description and Responsibilities. Modifications to the deliverables in
Exhibit "A", Project Description and Responsibilities requires a formal written
amendment.
c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail
sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable, and
verifiable deliverables as established in Exhibit "A", Project Description and
Responsibilities. Deliverables and costs incurred must be received and approved by the
Department prior to reimbursement. Requests for reimbursement by the Agency shall include
an invoice, progress report, and supporting documentation for the deliverables being billed
that are acceptable to the Department. The Agency shall use the format for the invoice and
progress report that is approved by the Department.
d. Supporting Documentation. Supporting documentation must establish that the deliverables
were received and accepted in writing by the Agency and must also establish that the required
minimum standards or level of service to be performed based on the criteria for evaluating
successful completion as specified in Exhibit "A", Project Description and
Responsibilities has been met. All costs invoiced shall be supported by properly executed
payrolls, time records, invoices, contracts, or vouchers evidencing in proper detail the nature
and propriety of charges as described in Exhibit "F", Contract Payment Requirements.
e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
Travel expenses are NOT eligible for reimbursement under this Agreement.
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DocuSign Envelope 10: 78F06DB0-8Cg6-42FF•B921-FA359AE22BA7 i 6017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT DEv Gcoti20
X Travel expenses ARE eligible for reimbursement under this Agreement. Bills for travel
expenses specifically authorized in this Agreement shall be submitted on the Department's
Contractor Travel Form No. 300-000-06 and will be paid in accordance with Section 112.061,
Florida Statutes, and the most current version of the Department's Disbursement Handbook
for Employees and Managers.
Financial Consequences. Payment shall be made only after receipt and approval of
deliverables and costs incurred unless advance payments are authorized by the Chief
Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes, or the
Department's Comptroller under Section 334.044(29), Florida Statutes. If the Department
determines that the performance of the Agency is unsatisfactory, the Department shall notify
the Agency of the deficiency to be corrected, which correction shall be made within a time -
frame to be specified by the Department. The Agency shall, within thirty (30) days after notice
from the Department, provide the Department with a corrective action plan describing how the
Agency will address all issues of contract non-performance, unacceptable performance,
failure to meet the minimum performance levels, deliverable deficiencies, or contract non-
compliance, If the corrective action plan is unacceptable to the Department, the Agency will
not be reimbursed. If the deficiency is subsequently resolved, the Agency may bill the
Department for the amount that was previously not reimbursed during the next billing period. If
the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the
Agreement's term.
g. Invoice Processing. An Agency receiving financial assistance from the Department should
be aware of the following time frames. Inspection or verification and approval of deliverables
shall take no longer than 20 days from the Department's receipt of the invoice. The
Department has 20 days to deliver a request for payment (voucher) to the Department of
Financial Services. The 20 days are measured from the latter of the date the invoice is
received or the deliverables are received, inspected or verified, and approved.
If a payment is not available within 40 days, a separate interest penalty at a rate as established
pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the
invoice amount, to the Agency. Interest penalties of less than one (1) dollar will not be
enforced unless the Agency requests payment. Invoices that have to be returned to an Agency
because of Agency preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is provided to the
Department.
A Vendor Ombudsman has been established within the Department of Financial Services.
The duties of this individual include acting as an advocate for Agency who may be
experiencing problems in obtaining timely payment(s) from a state agency. The Vendor
Ombudsman may be contacted at (850) 413-5516.
Records Retention. The Agency shall maintain an accounting system or separate accounts
to ensure funds and projects are tracked separately. Records of costs incurred under the terms
of this Agreement shall be maintained and made available upon request to the Department at
all times during the period of this Agreement and for five years after final payment is made.
Copies of these records shall be furnished to the Department upon request, Records of costs
incurred include the Agency's general accounting records and the Project records, together
with supporting documents and records, of the Contractor and all subcontractors performing
work on the Project, and all other records of the Contractor and subcontractors considered
necessary by the Department for a proper audit of costs.
i, Progress Reports. Upon request, the Agency agrees to provide progress reports to the
Department in the standard format used by the Department and at intervals established by the
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 728-oo0-07
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT D� O00O2120
Department. The Department will be entitled at all times to be advised, at its request, as to the
status of the Project and of details thereof.
J. Submission of Other Documents, The Agency shall submit to the Department such data,
reports, records, contracts, and other documents relating to the Project as the Department
may require as listed in Exhibit "E", Program Specific Terms and Conditions attached to
and incorporated into this Agreement.
k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting
from an audit or for work or services performed pursuant to this Agreement, the Department
may offset such amount from payments due for work or services done under any agreement
that it has with the Agency owing such amount if, upon written demand, payment of the amount
is not made within 60 days to the Department. Offsetting any amount pursuant to this
paragraph shall not be considered a breach of contract by the Department.
I. Final Invoice. The Agency must submit the final invoice on the Project to the Department
within 120 days after the completion of the Project. Invoices submitted after the 120-day time
period may not be paid.
m. Department's Performance and Payment Contingent Upon Annual Appropriation by the
Legislature. The Department's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature. If the Department's funding for
this Project is in multiple fiscal years, a notice of availability of funds from the Department's
project manager must be received prior to costs being incurred by the Agency. See Exhibit
"B", Schedule of Financial Assistance for funding levels by fiscal year. Project costs
utilizing any fiscal year funds are not eligible for reimbursement if incurred prior to funds
approval being received. The Department will notify the Agency, in writing, when funds are
available.
n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year. In the event this
Agreement is in excess of $25,000 and has a term for a period of more than one year, the
provisions of Section 339.135(6)(a), Florida Statutes, are hereby Incorporated:
"The Department, during any fiscal year, shall not expend money, incur any
liability, or enter into any contract which, by its terms, involves the expenditure
of money in excess of the amounts budgeted as available for expenditure
during such fiscal year. Any contract, verbal or written, made in violation of
this subsection is null and void, and no money may be paid on such contract.
The Department shall require a statement from the comptroller of the
Department that funds are available prior to entering into any such contract
or other binding commitment of funds. Nothing herein contained shall prevent
the making of contracts for periods exceeding 1 year, but any contract so
made shall be executory only for the value of the services to be rendered or
agreed to be paid for in succeeding fiscal years; and this paragraph shall be
incorporated verbatim in all contracts of the Department which are for an
amount in excess of $25,000 and which have a term for a period of more than
1 year,"
o. Agency Obligation to Refund Department. Any Project funds made available by the
Department pursuant to this Agreement that are determined by the Department to have been
expended by the Agency in violation of this Agreement or any other applicable law or
regulation shall be promptly refunded in full to the Department. Acceptance by the Department
of any documentation or certifications, mandatory or otherwise permitted, that the Agency files
shall not constitute a waiver of the Department's rights as the funding agency to verify ail
information at a later date by audit or investigation.
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16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 126.000.ol
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT DEVELOPMENT
OGC 0?/20
p. Non -Eligible Costs. In determining the amount of the payment, the Department will exclude
all Project costs incurred by the Agency prior to the execution of this Agreement, costs incurred
after the expiration of the Agreement, costs that are not provided for in Exhibit "A", Project
Description and Responsibilities, and as set forth in Exhibit "B", Schedule of Financial
Assistance, costs agreed to be borne by the Agency or its contractors and subcontractors for
not meeting the Project commencement and final invoice time lines, and costs attributable to
goods or services received under a contract or other arrangement that has not been approved
in writing by the Department. Specific unallowable costs may be listed in Exhibit "A", Project
Description and Responsibilities.
11. General Requirements. The Agency shall complete the Project with all practical dispatch in a sound,
economical, and efficient manner, and in accordance with the provisions in this Agreement and all
applicable laws.
a. Necessary Permits Certification, The Agency shall certify to the Department that the
Agency's design consultant and/or construction contractor has secured the necessary permits.
b. Right -of -Way Certification. If the Project involves construction, then the Agency shall provide
to the Department certification and a copy of appropriate documentation substantiating that all
required right-of-way necessary for the Project has been obtained. Certification is required
prior to authorization for advertisement for or solicitation of bids for construction of the Project,
even if no right-of-way is required.
c. Notification Requirements When Performing Construction on Department's Right -of -
Way. In the event the cost of the Project is greater than $250,000.00, and the Project involves
construction on the Department's right-of-way, the Agency shall provide the Department with
written notification of either its intent to:
Require the construction work of the Project that is on the Department's right-of-way
to be performed by a Department prequalified contractor, or
ii. Construct the Project utilizing existing Agency employees, if the Agency can
complete said Project within the time frame set forth in this Agreement.
d. —If this box is checked, then the Agency is permitted to utilize its own forces and the following
provision applies: Use of Agency Workforce. In the event the Agency proceeds with any
phase of the Project utilizing its own forces, the Agency will only be reimbursed for direct costs
(this excludes general overhead).
e. X If this box is checked, then the Agency is permitted to utilize Indirect Costs:
Reimbursement for Indirect Program Expenses (select one):
i. X Agency has selected to seek reimbursement from the Department for actual indirect
expenses (no rate).
ii. _Agency has selected to apply a de minimus rate of 10% to modified total direct
costs, Note: The de minimus rate is available only to entities that have never had a
negotiated indirect cost rate. When selected, the de minimus rate must be used
consistently for all federal awards until such time the agency chooses to negotiate a
rate. A cost policy statement and de minimis certification form must be submitted to
the Department for review and approval.
_ Agency has selected to apply a state or federally approved indirect cost rate. A
federally approved rate agreement or indirect cost allocation plan (ICAP) must be
submitted annually.
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DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGc 02120
f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
Agency shall comply and require its contractors and subcontractors to comply with all terms
and conditions of this Agreement and all federal, state, and local laws and regulations
applicable to this Project.
g. Claims and Requests for Additional Work, The Agency shall have the sole responsibility
for resolving claims and requests for additional work for the Project. The Agency will make
best efforts to obtain the Department's input in its decisions. The Department is not obligated
to reimburse for claims or requests for additional work.
12, Contracts of the Agency:
a. Approval of Third Party Contracts. The Department specifically reserves the right to review
and approve any and all third party contracts with respect to the Project before the Agency
executes or obligates itself in any manner requiring the disbursement of Department funds,
including consultant and purchase of commodities contracts, or amendments thereto, If the
Department chooses to review and approve third party contracts for this Project and the
Agency fails to obtain such approval, that shall be sufficient cause for nonpayment by the
Department. The Department specifically reserves unto itself the right to review the
qualifications of any consultant or contractor and to approve or disapprove the employment of
the same. If Federal Transit Administration (FTA) funds are used in the Project, the
Department must exercise the right to third party contract review.
b. Procurement of Commodities or Contractual Services. It is understood and agreed by the
Parties hereto that participation by the Department in a project with the Agency, where said
project involves the purchase of commodities or contractual services where purchases or
costs exceed the Threshold Amount for CATEGORY TWO per Section 287.017, Florida
Statutes, is contingent on the Agency complying in full with the provisions of Section 287.057,
Florida Statutes. The Agency's Authorized Official shall certify to the Department that the
Agency's purchase of commodities or contractual services has been accomplished in
compliance with Section 287.057, Florida Statutes. It shall be the sole responsibility of the
Agency to ensure that any obligations made in accordance with this Section comply with the
current threshold limits. Contracts, purchase orders, task orders, construction change orders,
or any other agreement that would result in exceeding the current budget contained in Exhibit
"B", Schedule of Financial Assistance, or that is not consistent with the Project description
and scope of services contained in Exhibit "A", Project Description and Responsibilities
must be approved by the Department prior to Agency execution. Failure to obtain such
approval, and subsequent execution of an amendment to the Agreement if required, shall be
sufficient cause for nonpayment by the Department, in accordance with this Agreement.
c. Consultants' Competitive Negotiation Act. It is understood and agreed by the Parties to
this Agreement that participation by the Department in a project with the Agency, where said
project involves a consultant contract for professional services, is contingent on the Agency's
full compliance with provisions of Section 287.055, Florida Statutes, Consultants' Competitive
Negotiation Act. In all cases, the Agency's Authorized Official shall certify to the Department
that selection has been accomplished in compliance with the Consultants' Competitive
Negotiation Act.
d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the
Department that DBEs, as defined in 49 C.F.R. Part 25, as amended, shall have the
opportunity to participate in the performance of contracts financed in whole or in part with
Department funds under this Agreement. The DBE requirements of applicable federal and
state laws and regulations apply to this Agreement. The Agency and its contractors agree to
ensure that DBEs have the opportunity to participate in the performance of this Agreement.
In this regard, all recipients and contractors shall take all necessary and reasonable steps in
accordance with applicable federal and state laws and regulations to ensure that the DBEs
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATIDN Form 726.000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT o00O2120
have the opportunity to compete for and perform contracts. The Agency and its contractors
and subcontractors shall not discriminate on the basis of race, color, national origin or sex in
the award and performance of contracts, entered pursuant to this Agreement.
13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities
then the following provisions are incorporated into this Agreement:
a. The Agency agrees to accept all future maintenance and other attendant costs occurring after
completion of the Project for all improvements constructed or commodities acquired as part of
the Project. The terms of this provision shall survive the termination of this Agreement.
14. Sale, Transfer, or Disposal of Department -funded Property:
a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other
interests in real property, facilities, or equipment funded in any part by the Department under
this Agreement without prior written approval by the Department.
b. If a sale, transfer, or disposal by the Agency of all or a portion of Department -funded real
property, facilities, or equipment is approved by the Department, the following provisions will
apply:
The Agency shall reimburse the Department a proportional amount of the proceeds
of the sale of any Department -funded property.
The proportional amount shall be determined on the basis of the ratio of the
Department funding of the development or acquisition of the property multiplied
against the sale amount, and shall be remitted to the Department within ninety (90)
days of closing of sale.
iii. Sale of property developed or acquired with Department funds shall be at market
value as determined by appraisal or public bidding process, and the contract and
process for sale must be approved in advance by the Department.
iv. If any portion of the proceeds from the sale to the Agency are non -cash
considerations, reimbursement to the Department shall include a proportional
amount based on the value of the non -cash considerations.
c. The terms of provisions "a" and "b" above shall survive the termination of this Agreement.
I. The terms shall remain in full force and effect throughout the useful life of facilities
developed, equipment acquired, or Project items installed within a facility, but shall
not exceed twenty (20) years from the effective date of this Agreement.
ii. There shall be no limit on the duration of the terms with respect to real property
acquired with Department funds.
15. Single Audit. The administration of Federal or State resources awarded through the Department to the
Agency by this Agreement may be subject to audits and/or monitoring by the Department. The following
requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional
audits or evaluations of Federal awards or State financial assistance or limit the authority of any state
agency inspector general, the State of Florida Auditor General, or any other state official. The Agency shall
comply with all audit and audit reporting requirements as specified below.
Federal Funded:
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16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Farm 725.000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGc02120
In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F —
Audit Requirements, monitoring procedures may include but not be limited to on -site visits by
Department staff and/or other procedures, including reviewing any required performance and
financial reports, following up, ensuring corrective action, and issuing management decisions
on weaknesses found through audits when those findings pertain to Federal awards provided
through the Department by this Agreement. By entering into this Agreement, the Agency
agrees to comply and cooperate fully with any monitoring procedures/processes deemed
appropriate by the Department. The Agency further agrees to comply and cooperate with any
inspections, reviews, investigations, or audits deemed necessary by the Department, State of
Florida Chief Financial Officer (CFO), or State of Florida Auditor General.
b. The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F — Audit
Requirements, as a subrecipient of a Federal award awarded by the Department through this
Agreement, is subject to the following requirements:
In the event the Agency expends a total amount of Federal awards equal to or in
excess of the threshold established by 2 CFR Part 200, Subpart F — Audit
Requirements, the Agency must have a Federal single or program -specific audit
conducted for such fiscal year in accordance with the provisions of 2 CFR Part 200,
Subpart F — Audit Requirements. Exhibit "H", Audit Requirements for Awards of
Federal Financial Assistance, to this Agreement provides the required Federal
award identification information needed by the Agency to further comply with the
requirements of 2 CFR Part 200, Subpart F — Audit Requirements. In determining
Federal awards expended in a fiscal year, the Agency must consider all sources of
Federal awards based on when the activity related to the Federal award occurs,
including the Federal award provided through the Department by this Agreement. The
determination of amounts of Federal awards expended should be in accordance with
the guidelines established by 2 CFR Part 200, Subpart F — Audit Requirements. An
audit conducted by the State of Florida Auditor General in accordance with the
provisions of 2 CFR Part 200, Subpart F — Audit Requirements, will meet the
requirements of this part.
ii. In connection with the audit requirements, the Agency shall fulfill the requirements
relative to the auditee responsibilities as provided in 2 CFR Part 200, Subpart F —
Audit Requirements.
ill. In the event the Agency expends less than the threshold established by 2 CFR Part
200, Subpart F —Audit Requirements, in Federal awards, the Agency is exempt from
Federal audit requirements for that fiscal year. However, the Agency must provide a
single audit exemption statement to the Department at
FDOTSingleAudit(o)-dot.state.fl.us no later than nine months after the end of the
Agency's audit period for each applicable audit year. In the event the Agency expends
less than the threshold established by 2 CFR Part 200, Subpart F — Audit
Requirements, in Federal awards in a fiscal year and elects to have an audit
conducted in accordance with the provisions of 2 CFR Part 200, Subpart F — Audit
Requirements, the cost of the audit must be paid from non -Federal resources (i.e., the
cost of such an audit must be paid from the Agency's resources obtained from other
than Federal entities),
iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at
https:Hharvester.census.gov/facweb/ the audit reporting package as required by 2
CFR Part 200, Subpart F —Audit Requirements, within the earlier of 30 calendar days
after receipt of the auditor's report(s) or nine months after the end of the audit period.
The FAC is the repository of record for audits required by 2 CFR Part 200, Subpart F
—Audit Requirements. However, the Department requires a copy of the audit reporting
package also be submitted to FDOTSinaleAuditP-dot.state.fl.us within the earlier of
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DocuSign Envelope ID: 78FD6DB0-SC96-42FF-B921-FA359AE22BA7 1 b 0 1
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.000-01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT DEv 000220
30 calendar days after receipt of the auditor's report(s) or nine months after the end
of the audit period as required by 2 CFR Part 200, Subpart F — Audit Requirements.
v. Within six months of acceptance of the audit report by the FAC, the Department will
review the Agency's audit reporting package, including corrective action plans and
management letters, to the extent necessary to determine whether timely and
appropriate action on all deficiencies has been taken pertaining to the Federal award
provided through the Department by this Agreement. If the Agency fails to have an
audit conducted in accordance with 2 CFR Part 200, Subpart F —Audit Requirements,
the Department may impose additional conditions to remedy noncompliance. If the
Department determines that noncompliance cannot be remedied by imposing
additional conditions, the Department may take appropriate actions to enforce
compliance, which actions may include but not be limited to the following:
1. Temporarily withhold cash payments pending correction of the deficiency by
the Agency or more severe enforcement action by the Department;
2. Disallow (deny both use of funds and any applicable matching credit for) all
or part of the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the Federal award;
4. Initiate suspension or debarment proceedings as authorized under 2 C.F.R.
Part 180 and Federal awarding agency regulations (or in the case of the
Department, recommend such a proceeding be initiated by the Federal
awarding agency);
5. Withhold further Federal awards for the Project or program;
6. Take other remedies that may be legally available.
vi. As a condition of receiving this Federal award, the Agency shall permit the Department
or its designee, the CFO, or State of Florida Auditor General access to the Agency's
records, including financial statements, the independent auditor's working papers, and
project records as necessary. Records related to unresolved audit findings, appeals,
or litigation shall be retained until the action is complete or the dispute Is resolved.
vii. The Department's contact information for requirements under this part is as follows:
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0450
FDOTSingleAudit o)dot state fl us
State Funded:
a. In addition to reviews of audits conducted in accordance with Section 215.97, Florida Statutes,
monitoring procedures to monitor the Agency's use of state financial assistance may include
but not be limited to on -site visits by Department staff and/or other procedures, including
reviewing any required performance and financial reports, following up, ensuring corrective
action, and issuing management decisions on weaknesses found through audits when those
findings pertain to state financial assistance awarded through the Department by this
Agreement. By entering into this Agreement, the Agency agrees to comply and cooperate fully
with any monitoring procedures/processes deemed appropriate by the Department. The
Agency further agrees to comply and cooperate with any inspections, reviews, investigations,
or audits deemed necessary by the Department, the Department of Financial Services (DFS),
or State of Florida Auditor General.
b. The Agency, a "nonstate entity" as defined by Section 215.97, Florida Statutes, as a recipient
of state financial assistance awarded by the Department through this Agreement, is subject to
the following requirements:
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16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2120
In the event the Agency meets the audit threshold requirements established by
Section 215.97, Florida Statutes, the Agency must have a State single or project -
specific audit conducted for such fiscal year in accordance with Section 215.97,
Florida Statutes; applicable rules of the Department of Financial Services; and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General. Exhibit "G", Audit Requirements for
Awards of State Financial Assistance, to this Agreement indicates state financial
assistance awarded through the Department by this Agreement needed by the
Agency to further comply with the requirements of Section 215.97, Florida Statutes.
In determining the state financial assistance expended in a fiscal year, the Agency
shall consider all sources of state financial assistance, including state financial
assistance received from the Department by this Agreement, other state agencies,
and other nonstate entities. State financial assistance does not include Federal direct
or pass -through awards and resources received by a nonstate entity for Federal
program matching requirements.
ii. In connection with the audit requirements, the Agency shall ensure that the audit
complies with the requirements of Section 215.97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97(2)(e),
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650
(nonprofit and for -profit organizations), Rules of the Auditor General.
iii. In the event the Agency does not meet the audit threshold requirements established
by Section 215.97, Florida Statutes, the Agency is exempt for such fiscal year from
the state single audit requirements of Section 215.97, Florida Statutes. However, the
Agency must provide a single audit exemption statement to the Department at
FDOTSinaleAudit@dot. state. fl.us no later than nine months after the end of the
Agency's audit period for each applicable audit year. In the event the Agency does
not meet the audit threshold requirements established by Section 215.97, Florida
Statutes, in a fiscal year and elects to have an audit conducted in accordance with
the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid
from the Agency's resources (i.e., the cost of such an audit must be paid from the
Agency's resources obtained from other than State entities).
iv. In accordance with Chapters 10,550 (local governmental entities) or 10.650
(nonprofit and for -profit organizations), Rules of the Auditor General, copies of
financial reporting packages required by this Agreement shall be submitted to:
Florida Department of Transportation
Office of Comptroller, MS 24
605 Suwannee Street
Tallahassee, Florida 32399-0405
FDOTSingleAudit @dot.state.fl.us
And
State of Florida Auditor General
Local Government Audits/342
111 West Madison Street, Room 401
Tallahassee, FL 32399-1450
Email: flaudgen localaovtCc)-aud.state.fl.us
V. Any copies of financial reporting packages, reports, or other information required to
be submitted to the Department shall be submitted timely in accordance with Section
215.97, Florida Statutes, and Chapters 10.550 (local governmental entities) or
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STATE OF FLORIDA OEPARTMENTOF TRANSPORTATION Form725-000.01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT Der OGGCO2120
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, as
applicable.
vi. The Agency, when submitting financial reporting packages to the Department for
audits done in accordance with Chapters 10.550 (local governmental entities) or
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General, should
indicate the date the reporting package was delivered to the Agency in
correspondence accompanying the reporting package.
vii. Upon receipt, and within six months, the Department will review the Agency's
financial reporting package, including corrective action plans and management
letters, to the extent necessary to determine whether timely and appropriate
corrective action on all deficiencies has been taken pertaining to the state financial
assistance provided through the Department by this Agreement. If the Agency fails
to have an audit conducted consistent with Section 215,97, Florida Statutes, the
Department may take appropriate corrective action to enforce compliance.
vill. As a condition of receiving state financial assistance, the Agency shall permit the
Department or its designee, DFS, or the Auditor General access to the Agency's
records, including financial statements, the independent auditor's working papers,
and project records as necessary. Records related to unresolved audit findings,
appeals, or litigation shall be retained until the action is complete or the dispute is
resolved.
c. The Agency shall retain sufficient records demonstrating its compliance with the terms of this
Agreement for a period of five years from the date the audit report is issued and shall allow
the Department or its designee, DFS, or State of Florida Auditor General access to such
records upon request. The Agency shall ensure that the audit working papers are made
available to the Department or its designee, DFS, or State of Florida Auditor General upon
request for a period of five years from the date the audit report is issued, unless extended in
writing by the Department.
16. Notices and Approvals. Notices and approvals referenced in this Agreement must be obtained in writing
from the Parties' respective Administrators or their designees.
17. Restrictions, Prohibitions, Controls and Labor Provisions:
a. Convicted Vendor List. A person or affiliate who has been placed on the convicted vendor
list following a conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity; may not submit a bid on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids on leases
of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in Section
287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of
being placed on the convicted vendor list.
Discriminatory Vendor List. In accordance with Section 287,134, Florida Statutes, an entity
or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida
Department of Management Services, may not submit a bid on a contract to provide goods or
services to a public entity; may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work; may not submit bids on leases of real
property to a public entity; may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 725.00D•01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT OGCO2120
c. Non -Responsible Contractors. An entity or affiliate who has had its Certificate of
Qualification suspended, revoked, denied, or have further been determined by the Department
to be a non -responsible contractor, may not submit a bid or perform work for the construction
or repair of a public building or public work on a contract with the Agency.
d. Prohibition on Using Funds for Lobbying. No funds received pursuant to this Agreement
may be expended for lobbying the Florida Legislature, judicial branch, or any state agency, in
accordance with Section 216.347, Florida Statutes.
e. Unauthorized Aliens. The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the immigration and Nationality Act. If
the contractor knowingly employs unauthorized aliens, such violation will be cause for
unilateral cancellation of this Agreement.
f. Procurement of Construction Services. If the Project is procured pursuant to Chapter 255,
Florida Statutes, for construction services and at the time of the competitive solicitation for the
Project, 50 percent or more of the cost of the Project is to be paid from state -appropriated
funds, then the Agency must comply with the requirements of Section 255,0991, Florida
Statutes.
g. E-Verify. The Agency shall:
I. Utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the Agency during the term of the
contract; and
ii. Expressly require any subcontractors performing work or providing services pursuant
to the state contract to likewise utilize the U.S. Department of Homeland Security's E-
Verify system to verify the employment eligibility of all new employees hired by the
subcontractor during the contract term.
h. Design Services and Construction Engineering and Inspection Services. If the Project
is wholly or partially funded by the Department and administered by a local governmental
entity, except for a seaport listed in Section 311.09, Florida Statutes, the entity performing
design and construction engineering and inspection services may not be the same entity.
18. Indemnification and Insurance;
a. it is specifically agreed between the Parties executing this Agreement that it is not intended
by any of the provisions of any part of this Agreement to create in the public or any member
thereof, a third party beneficiary under this Agreement, or to authorize anyone not a party to
this Agreement to maintain a suit for personal injuries or property damage pursuant to the
terms or provisions of this Agreement. The Agency guarantees the payment of all just claims
for materials, supplies, tools, or labor and other just claims against the Agency or any
subcontractor, in connection with this Agreement. Additionally, the Agency shall indemnify
and hold harmless the State of Florida, Department of Transportation, including the
Department's officers and employees, from liabilities, damages, losses, and costs, including,
but not limited to, reasonable attorney's fees, to the extent caused by the negligence,
recklessness, or intentional wrongful misconduct of the Agency and persons employed or
utilized by the Agency in the performance of this Agreement. This indemnification shall survive
the termination of this Agreement. Additionally, the Agency agrees to include the following
indemnification in all contracts with contractors/subcontractors and
consultants/subconsultants who perform work in connection with this Agreement:
5
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16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.01
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT occ02n0
"To the fullest extent permitted by law, the Agency's contractor/consultant shall indemnify and
hold harmless the Agency and the State of Florida, Department of Transportation, including
the Department's officers and employees, from liabilities, damages, losses and costs,
including, but not limited to, reasonable attorney's fees, to the extent caused by the
negligence, recklessness or intentional wrongful misconduct of the contractor/consultant and
persons employed or utilized by the contractor/consultant in the performance of this
Agreement.
This indemnification shall survive the termination of this Agreement."
b. The Agency shall provide Workers' Compensation Insurance in accordance with Florida's
Workers' Compensation law for all employees. If subletting any of the work, ensure that the
subcontractor(s) and subconsultant(s) have Workers' Compensation Insurance for their
employees in accordance with Florida's Workers' Compensation law. If using "leased
employees" or employees obtained through professional employer organizations ("PEO's"),
ensure that such employees are covered by Workers' Compensation Insurance through the
PEO's or other leasing entities. Ensure that any equipment rental agreements that include
operators or other personnel who are employees of independent contractors, sole
proprietorships, or partners are covered by insurance required under Florida's Workers'
Compensation law.
c. If the Agency elects to self -perform the Project, then the Agency may self -insure. If the Agency
elects to hire a contractor or consultant to perform the Project, then the Agency shall carry, or
cause its contractor or consultant to carry, Commercial General Liability insurance providing
continuous coverage for all work or operations performed under this Agreement. Such
insurance shall be no more restrictive than that provided by the latest occurrence form edition
of the standard Commercial General Liability Coverage Form (ISO Form CG 00 01) as filed
for use in the State of Florida. The Agency shall cause, or cause its contractor or consultant
to cause, the Department to be made an Additional Insured as to such insurance. Such
coverage shall be on an "occurrence" basis and shall include Products/Completed Operations
coverage. The coverage afforded to the Department as an Additional Insured shall be primary
as to any other available insurance and shall not be more restrictive than the coverage
afforded to the Named Insured. The limits of coverage shall not be less than $1,000,000 for
each occurrence and not less than a $5,000,000 annual general aggregate, inclusive of
amounts provided by an umbrella or excess policy. The limits of coverage described herein
shall apply fully to the work or operations performed under the Agreement, and may not be
shared with or diminished by claims unrelated to the Agreement. The policylies and coverage
described herein may be subject to a deductible and such deductibles shall be paid by the
Named Insured. No policy/les or coverage described herein may contain or be subject to a
Retention or a Self -Insured Retention unless the Agency is a state agency or subdivision of
the State of Florida that elects to self -perform the Project. Prior to the execution of the
Agreement, and at all renewal periods which occur prior to final acceptance of the work, the
Department shall be provided with an ACORD Certificate of Liability Insurance reflecting the
coverage described herein. The Department shall be notified in writing within ten days of any
cancellation, notice of cancellation, lapse, renewal, or proposed change to any policy or
coverage described herein. The Department's approval or failure to disapprove any policylies,
coverage, or ACORD Certificates shall not relieve or excuse any obligation to procure and
maintain the insurance required herein, nor serve as a waiver of any rights or defenses the
Department may have.
d. When the Agreement includes the construction of a railroad grade crossing, railroad overpass
or underpass structure, or any other work or operations within the limits of the railroad right-
of-way, including any encroachments thereon from work or operations in the vicinity of the
railroad right-of-way, the Agency shall, or cause its contractor to, in addition to the insurance
coverage required above, procure and maintain Railroad Protective Liability Coverage (ISO
Form CG 00 35) where the railroad is the Named Insured and where the limits are not less
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT DEVELOPMENT
OGCO22D
than $2,000,000 combined single limit for bodily injury and/or property damage per
occurrence, and with an annual aggregate limit of not less than $6,000,000, The railroad shall
also be added along with the Department as an Additional Insured on the policy/ies procured
pursuant to the paragraph above. Prior to the execution of the Agreement, and at all renewal
periods which occur prior to final acceptance of the work, both the Department and the railroad
shall be provided with an ACORD Certificate of Liability Insurance reflecting the coverage
described herein. The insurance described herein shall be maintained through final
acceptance of the work. Both the Department and the railroad shall be notified in writing within
ten days of any cancellation, notice of cancellation, renewal, or proposed change to any policy
or coverage described herein. The Department's approval or failure to disapprove any
policylies, coverage, or ACORD Certificates shall not relieve or excuse any obligation to
procure and maintain the insurance required herein, nor serve as a waiver of any rights the
Department may have.
e. When the Agreement involves work on or in the vicinity of utility -owned property or facilities,
the utility shall be added along with the Department as an Additional Insured on the
Commercial General Liability policylies procured above.
19. Miscellaneous:
a. Environmental Regulations. The Agency will be solely responsible for compliance with all
applicable environmental regulations and for any liability arising from non-compliance with
these regulations, and will reimburse the Department for any loss incurred in connection
therewith.
b. Non -Admission of Liability. In no event shall the making by the Department of any payment
to the Agency constitute or be construed as a waiver by the Department of any breach of
covenant or any default which may then exist on the part of the Agency and the making of
such payment by the Department, while any such breach or default shall exist, shall in no way
impair or prejudice any right or remedy available to the Department with respect to such breach
or default.
c. Severability. If any provision of this Agreement is held invalid, the remainder of this
Agreement shall not be affected. In such an instance, the remainder would then continue to
conform to the terms and requirements of applicable law.
d. Agency not an agent of Department. The Agency and the Department agree that the
Agency, its employees, contractors, subcontractors, consultants, and subconsultants are not
agents of the Department as a result of this Agreement.
e. Bonus or Commission. By execution of the Agreement, the Agency represents that it has
not paid and, also agrees not to pay, any bonus or commission for the purpose of obtaining
an approval of its -application for the financing hereunder.
f. Non -Contravention of State Law, Nothing in the Agreement shall require the Agency to
observe or enforce compliance with any provision or perform any act or do any other thing in
contravention of any applicable state law. If any of the provisions of the Agreement violate any
applicable state law, the Agency will at once notify the Department in writing so that
appropriate changes and modifications may be made by the Department and the Agency to
the end that the Agency may proceed as soon as possible with the Project.
g. Execution of Agreement. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute the same
Agreement. A facsimile or electronic transmission of this Agreement with a signature on behalf
of a party will be legal and binding on such party.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.01
PUBLIC TRANSPORTATION STRATEGIC
GRANT AGREEMENT oev oocoy2n
h. Federal Award Identification Number (FAIN). If the FAIN is not available prior to execution
of the Agreement, the Department may unilaterally add the FAIN to the Agreement without
approval of the Agency and without an amendment to the Agreement. If this occurs, an
updated Agreement that includes the FAIN will be provided to the Agency and uploaded to the
Department of Financial Services' Florida Accountability Contract Tracking System (FACTS).
I. Inspector General Cooperation. The Agency agrees to comply with Section 20.055(5),
Florida Statutes, and to incorporate in all subcontracts the obligation to comply with Section
20.055(5), Florida Statutes,
J. Law, Forum, and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida. In the event of a conflict between any portion of the
contract and Florida law, the laws of Florida shall prevail. The Agency agrees to waive forum
and venue and that the Department shall determine the forum and venue in which any dispute
under this Agreement is decided.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day and year written above.
AGENCY Collier County Board of County STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Com is 'o rs D
ec-
s
i
g
ned
by:
By:
By:� /i
CDSSAFBDB7754C1...
Name:
Burt L. Saunders Name: John M. Kubler, P.E.
Title:
Chairman Title: Director of Transportation Development
STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION
Legal Review:
as
EZ
Signed bY:DonConwa 61.
— 937D1D5420A84D9.
ATTEST
CRY L IC.; IuNZ ,CLERK APPrOved as to corm ant,,cgality
O
Attest as to Chairman's Assistant County Anion e4 `fib
signature only. �3
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGD0212D
EXHIBIT A
Project Description and Responsibilities
A. Project Description (description of Agency's project to provide context, description of project components funded
via this Agreement (if not the entire project)): The purpose of this Agreement is to provide for the Department's
participation in using Federal Transit Administration (FTA) Section 5311 Coronavirus Aid, Relief, and Economic
Security (CARES) Act Funds. The CARES Act provides funds to prevent, prepare for, and respond to COVID 19
associated with the provision of public transportation services in the rural area(s) of Collier County. Eligible activities as
outlined in 49 U.S.C. FTA Section 5311 Circular include financial assistance in the Agency's reimbursement of
operating expenses which include those costs necessary to operate, maintain, and manage a public transportation
system. Those operating expenses may include salaries, fringe, fuel, and items having a useful life of less than one
year, including personal protective equipment, cleaning supplies and administrative leave for employees due to
reductions in service or leave required for a quarantined worker.
B. Project Location (limits, city, county, map): Collier County, FL
C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate
timeline, project schedule, project size): The CARES Act provides funds to prevent, prepare for, and respond to
COVID 19 associated with the provision of public transportation services in the rural area(s) of Collier County. Funds
available under the CARES Act provide 100% operating assistance for all operating activities (net fare revenues) that
occur on or after March 1, 2020.
During the period of the COVID 19 public health emergency, the Agency may, as part of the Project, provide meal
delivery services for homebound people, persons with disabilities and senior in accordance with applicable Federal
Transit Administration requirements and guidance and the provisions of this amendment. In performing the Project, the
Agency shall at all times comply with all applicable Center for Disease Control guidelines and policies and relevant
COVID 19 procedures and directives of the State of Florida to protect the health of all individuals served by the
Agency, including without limitation any guidelines and procedures identified in the State Comprehensive Emergency
Management Plan, directed by the State Coordinating Officer, or identified by the State of Florida, including the
requirements of any Executive Order or Emergency Order issued by the Executive Office of the Governor, the
Department, or another State agency regarding the COVID 19 public health emergency during the term of Executive
Order 20-52 and any other Executive Order issued by the Executive Office of the Governor regarding the COVID 19
public health emergency, as amended or extended from time to time. Failure to comply shall constitute a material
breach of this Agreement.
A Grantee's use of the funds will be evaluated every 6 months after execution of the CARES Act PTGA. If the Grantee
does not show a steady use of the funds, the Department will consider closing the PTGA and reallocating the amount
available for the Grantee's use. Steady use will be defined by regular and eligible invoices submitted by the Grantee.
D. Deliverable(s): The Agency shall provide a progress report with each invoice submittal.
The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice
purposes will be the incremental progress made toward completion of project scope elements. Supporting
documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of
incremental progress that has been made, and provide evidence that the payment requested is commensurate with
the accomplished incremental progress and costs incurred by the Agency.
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16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGc02120
E. Unallowable Costs (including but not limited to): Expenses created from third party contracts which were not
approved by the Florida Department of Transportation in accordance with Article 12 of this document.
F. Transit Operating Grant Requirements (Transit Only):
Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that
matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for
Transit Operating Grants.
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STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT B
Schedule of Financial Assistance
TRANSIT OPERATING ONLY
FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
A. Fund Type and Fiscal Year:
Financial
FundCSFAICFDATitle.ot:;
FLAIR
State
Object, '
C.SFAI .
T
.:;',:.'.'.:.':
:Funding
Project .-
Type
Category
Fiscal
Code .:
CFDA
Funding Source Description :.::::;
Amount
Number..
Year
Number.
447480-1-84-01
DUCA
088774
2020
780000
1 20.509
Formula Grants for Rural Areas
$1,378,420
B. Operations Phase - Estimate of Project Costs by Budget Category:
Budget Categories
Operations _(Transit Only)
State.:.Federal
.::
.,:':.Total
Salaries
$0
$0
$0
$0
Fringe Benefits
$0
$0
$0
$0
Contractual Services
$0
$0
$1,378,420
$1,378,420
Travel
$0
$0
1 $0
$0
Other Direct Costs
$0
$0
$0
$0
Indirect Costs
$0
$0
$0
$0
$p
, �, .... $0
$1 378420.
" budget category amounts are estimates and can be shitted between items without
amendment (because they are all within the Operations Phase).
C. Cost Reimbursement
The Agency will submit invoices for cost reimbursement on a:
_ Monthly
X Quarterly
_ Other:
basis upon the approval of the deliverables including the expenditure detail provided by the Agency.
BUDGETICOST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:
I certify that the cost for each line item budget category has been evaluated and determined to be allowable,
reasonable, and necessary as required by Section 216.3476, Florida Statutes. Documentation is on file
evidencing the methodology used and the conclusions reached.
Dale Hanson
Department Grant Manager Name
5/28/2020 1 2:51 PM EDT
uate
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DocuSign Envelope ID: 6C08DE12-9E6D-4582-B800-60A423CDA118
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726.000.02
PUBLIC TRANSPORTATION srRarECIT
DEVELOPMENT
GRANT AGREEMENT EXHIBITS 00002/20
EXHIBIT D
AGENCY RESOLUTION
PLEASE SEE ATTACHED
20 of 25
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DocuSign Envelope U 6C08DE12-9E6D-4582-B800-60A423CDA118 16017
RESOLUTION NO.2020- 91
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIRPERSON TO
SIGN AND SUBMIT A SECTION 5311 CARES ACT PUBLIC
TRANSPORTATION GRANT AGREEMENT 447480-1-84-01 G1M55,
INCLUDING ALL RELATED DOCUMENTS AND ASSURANCES, TO THE
FLORIDA DEPARTMENT OF TRANSPORTATION, AND AUTHORIZING
THE EXPENDITURE OF GRANT FUNDS PURSUANT TO THE GRANT
AWARDED.
WHEREAS, 49 U.S.C. § 5311 authorizes the Secretary of Transportation to make grants
and loans to local government authorities such as Collier County to help provide rural transit
services; and
WHEREAS, each year, through an application process administered by the Florida
Department of Transportation, Collier Area Transit has obtained funds that are used for providing
rural transportation services to the residents of Collier County;
WHEREAS, 49 U.S.C. § 5311 CARES Act Funding became available to Collier County
through the Florida Department of Transportation on May 1, 2020; and
WHEREAS, the Board of County Commissioners of Collier County, Florida, has the
authority to apply for and accept grants and make purchases and expend funds pursuant to grant
awards made by the Florida Department of Transportation as authorized by Chapter 341, Florida
Statutes and by the Federal Transit Administration Act of 1964, as amended.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners,
Collier County, Florida, that:
1. The BOARD authorizes and approves its Chair, to sign and submit any and all documents
required in connection with the Federal Transit Administration 49 U.S.C. §5311 Grant
Award 447480-1-84-01 GlM55 including, but not limited to: (a) authorizing the Chair to
accept and execute any required certifications and assurances and all supporting documents
relating to the grant awarded to the County, (b) approving all necessary budget
amendments to receive and use grant dollars received above or below the target grant award
referenced in the Section 5311 grant agreement, (c) authorize the expenditure of grant
funds pursuant to the grant awarded, unless specifically rescinded, and (d) terminate the
Public Transportation Grant Agreement with the Florida Department of Transportation,
unless specifically rescinded.
2. The BOARD'S Registered Agent in Florida is Jeffrey A. Klatzkow, County Attorney.
The registered Agent's address is 3299 East Tamiami Trail, Naples, FL 34112.
3. This Resolution shall be effective iminediately upon signature by the Chair.
DocuSign Envelope ID: 6C08DE12-9E6D-4582-B800-60A423CDA118
16017
This Resolution adopted after motion, second and majority vote favoring same, this 9t" day of
June, 2020.
A BEST:.... Lr
CR1G�T�1); , L•, Clerk
y. Ete�tas nJWerk
s�gr�'only.
Approved as to form and legality:
v
Jennifer A. Belpedio 03 ,}D?
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
urt L. §`andeR,Chairman
G
DocuSign Envelope ID: 6CO8DE1 2-9E6D-4582-B800-60A423CDA1 18
DocuSign Envelope ID: 78FDBDBO-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form725.000.02
STRATEGIC
PUBLIC TRANSPORTATION DEVELOPMENT
GRANT AGREEMENT EXHIBITS ooco212o
EXHIBIT E
PROGRAM SPECIFIC TERMS AND CONDITIONS —TRANSIT
(Section 5311: Formula Grants for Rural Areas)
This exhibit forms an integral part of the Agreement between the Department and the Agency.
The Agency, as the "subrecipient", shall comply with the following requirements:
1, Conformance with Enabling Legislation. This Agreement is in conformance with Section 5311 of the
Federal Transit Act of 1991, as amended (49 U.S.C. 5311) and Section 341.051(1)(a), F.S.
2. Prevention Programs. The Section 5311 subrecipient shall establish and implement anti -drug and alcohol
misuse prevention programs in accordance with the terms of 49 CFR 655, 49 U.S.C. 5331, and 49 CFR 40.
3. Adherence to Certifications and Assurances. The Section 5311 subrecipient shall ensure adherence with
all federally required certifications and assurances made in its application to the Department for Section 5311
funds.
4. FTA Compliance. The Section 5311 subrecipient shall at all times comply with all applicable Federal Transit
Administration ("FTA") regulations, policies, procedures and directives, including without limitation those listed
directly or by reference in the Master Agreement between the Department and FTA, as they may be
amended or promulgated from time to time during the term of this contract. Failure to comply shall constitute
a material breach of this contract:
5. Charter Operation. The Section 5311 subrecipient agrees to comply with 49 U.S.C. 5323(d), (r) and 49 CFR
604, which provide that recipients and subrecipients of FTA assistance are prohibited from providing charter
service using federally funded equipment or facilities if there is at least one private charter operator willing
and able to provide the service, except under one of the exceptions at 49 CFR 604.9. Any charter service
provided under one of the exceptions must be "incidental," i.e., it must not interfere with or detract from the
provision of mass transportation.
6. Exclusive Operation. Pursuant to 69 U.S.C. 5323(f) and 49 CFR 605, the Section 5311 subrecipient of FTA
assistance may not engage in school bus operations exclusively for the transportation of students and school
personnel in competition with private school bus operators unless qualified under specified exemptions.
When operating exclusive school bus service under an allowable exemption, subrecipients may not use
federally funded equipment, vehicles, or facilities.
7. Buy America. The Section 5311 subrecipient agrees to comply with Buy America requirements outlined in 49
U.S.C. 53230) and 49 CFR 661, if using the funds granted under this Agreement for rolling stock purchases.
The recipient also agrees to comply with the pre -award and post delivery requirements outlined in 49 CFR
661.12.
8, Water Pollution Control, The Section 5311 subrecipient agrees to comply with all applicable standards,
orders or regulatlons issued pursuant to the Federal Water Pollution Control Act, codified at 33 U.S.C. 1251
et seq., as amended, if the agreement exceeds $100,000.
9. Anti -Lobbying. The Section 5311 subrecipient agrees to comply with the requirements pursuant to Byrd Anti -
Lobbying Amendment, 31 U.S.C. 1352(b)(5).
10. Bonding Requirements. If this Agreement is for a construction Project over $150,000 the recipient must
adhere to FTA's bonding requirements as outlined in the Best Practices Procurement Manual.
11. Clean Air Act. The 5311 subrecipient agrees to comply with applicable standards, orders or regulations
issued pursuant to the Clean Air Act, 42 U.S.C. 7401 et seq., as amended, if this Agreement exceeds
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DocuSlgn Envelope 10: 78FD6DBo-8C96-42FF-B921-FA359AE22BA7
$150,000.
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000-02
PUBLIC TRANSPORTATION STRATEOIDEVELOPMENTT
GRANT AGREEMENT EXHIBITS Occov20
12. Resource Conservation and Recovery Act (RCRA). The 5311 subrecipient agrees to comply with all the
requirement of Section 6002 of the Resource Conservation and Recovery Act (RCRA), 49 U.S.C. 6962, as
amended, including but not limited to the regulatory provisions of 40 CFR 247, and Executive Order 12873,
as they apply to the procurement of the items designated in Subpart B of 40 CFR 247.
13. Davis -Bacon and Copeland Anti -kickback. The 5311 subrecipient agrees to comply with the Davis -Bacon
and Copeland Anti -kickback Acts as codified at 40 U.S.C. 3141 et seq. and 18 U.S.C. 874 for any agreement
exceeding $2,000.
14. Contract Work Hours and Safety Standards. For any contract over $2,000 the 5311 subrecipient agrees to
comply with the Contract Work Hours and Safety Standards Act, codified at 40 U.S.C. 3701 et seq.
16. Transit Employee Protective Agreements. The 5311 subrecipient agrees to comply with the Transit
Employee Protective Agreements as codified in 49 U.S.C. 5333 and 29 CFR 215.
16. Compliance with FTA Terms and Conditions. The 5311 subrecipient shall not perform any act, fail to
perform any act, or refuse to comply with any Department requests which would cause the 5311 subrecipient
to be in violation of the FTA terms and conditions.
17. Annual Safety Certification. In accordance with Section 341.061, F.S., and Rule 14-90, Florida
Administrative Code, the Agency shall submit, and the Department shall have on file, an annual safety
certification stating that the Agency has adopted and is complying with its adopted System Safety and
Security Program Plan, and has performed annual safety inspections of all buses operated.
18. Budget/cost analysis. The Agency will assist the Department by providing accurate information for the
Department to create a budget/cost analysis in accordance with Section 216.3475, F.S.
19, Non -urbanized area. The Agency will provide the methodology for determining the non -urbanized area portion
of their service prior to submitting the first invoice. The Agency will submit an updated methodology once per
year.
20, Attorney certification. The Agency will submit an attorney certification prior to submitting the first invoice and
once yearly thereafter for goods or services procured under this Agreement in accordance with Chapter 287,
F.S.
21. Public Body Non-CTC Recipients. An Agency may receive 5311 funds when the Community Transportation
Coordinator in the county is a private -for -profit entity. When the Agency accepts the 5311 funding, enters into
a contract/PTGA with the Department, and the contracts with the Community Transportation Coordinator to
provide rural general public transportation in the same service area in which the Community Transportation
Coordinator is providing non -sponsored trips for the Commission for the Transportation Disadvantaged, then
the non -sponsored human service transportation grant funds will be considered as eligible match for the 5311
funds. The Agency will be responsible for ensuring that the Community Transportation Coordinator meets all
the requirements associated with the federal funds. The Agency will be responsible for ensuring that all dollars
provided as match were for public transportation eligible trips. The Agency must keep financial records that
substantiate the eligibility for the match being provided and make that documentation available to the
Department on request.
22. Transit Vehicle Inventory Management. The Agency will follow the Department's Transit Vehicle Inventory
Management Procedure (725-030-025i), which outlines the requirements for continuing management control,
inventory transfer and disposal actions. This procedure pertains ONLY to capital procurements of rolling
stock using the FTA Section 5310, Section 5311, Section 5316, and Section 5317 programs as the funding
source, or where the Department participates in 50% or more of the public transit vehicle's purchase price.
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DocuSign Envelope ID: 78FD6DB0.8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
GRANT AGREEMENT EXHIBITS
Form 726.000.02
STRATEGIC
DEVELOPMENT
OGC 02120
This may include vehicles purchased under the State Transit Block Grant Program, State Transit Corridor
Program, State Transit Service Development Program, or other applicable Department programs.
-- End of Exhibit E --
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DocuSign Envelope ID: 78FD6DBO-8C99-42FF-8921-FA359AE22BA7 16017
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION Form 726-000.02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGCO2120
EXHIBIT F
Contract Payment Requirements
Florida Department of Financial Services, Reference Guide for State Expenditures
Cost Reimbursement Contracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary,
travel, expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being
claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being
claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks.
Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved
agreement budget may be reimbursed. These expenditures must be allowable (pursuant to law) and directly related to
the services being provided.
Listed below are types and examples of supporting documentation for cost reimbursement agreements:
(1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show
gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is
being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be
acceptable.
(2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee (e.g„ insurance premiums paid). If the contract specifically states that fringe benefits will be based
on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits
amount must be shown.
Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe
benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which
includes submission of the claim on the approved State travel voucher or electronic means.
(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. if nonexpendable property
is purchased using State funds, the contract should include a provision for the transfer of the property to the
State when services are terminated. Documentation must be provided to show compliance with Department of
Management Services Rule 60A-1.017, Florida Administrative Code, regarding the requirements for contracts
which include services and that provide for the contractor to purchase tangible personal property as defined in
Section 273.02, Florida Statutes, for subsequent transfer to the State.
(5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be
reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable.
(6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the
calculation should be shown.
Contracts between state agencies, and/or contracts between universities may submit alternative documentation
to substantiate the reimbursement request that may be in the form of FLAIR reports or other detailed reports.
The Florida Department of Financial Services, online Reference Guide for State Expenditures can be found at this web
address https://www myfloridacfo com/Division/AA/Manuals/documents/ReferenceGuideforStateExpenditures.pdf.
24 of 25
DocuSign Envelope ID: 6C08DE12-9E6D-4582-B800-60A423CDA118
DocuSign Envelope ID: 78FD6DB0-8C96-42FF-B921-FA359AE22BA7
16017
STATE OF FLORIDA I)EPARTMENT OF TRANSPORTATION Form 725-000-02
PUBLIC TRANSPORTATION STRATEGIC
DEVELOPMENT
GRANT AGREEMENT EXHIBITS OGG02120
EXHIBIT H
AUDIT REQUIREMENTS FOR AWARDS OF FEDERAL FINANCIAL ASSISTANCE
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
CFDA No.: 20.509
CFDA Title: Formula Grants for Rural Areas
"Award Amount: $1,378,420
Awarding Agency: Florida Department of Transportation
Indirect Cost Rate: No
"Award Is for R&D: No
*The federal award amount may change with amendments
"Research and Development as defined at 2 CFR §200.87
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE FOLLOWING
AUDIT REQUIREMENTS:
2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards
www. ecfr. g ov
FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE
FOLLOWING:
Title 23 — Highways, United States Code
http://uscode, house.-gov/browse.xhtml
Title 49 — Transportation, United States Code
http://uscode. house,gov/browse.xhtmi
MAP-21 — Moving Ahead for Progress in the 21s1 Century, P.L. 112-141
www.dot.gov/map21
Federal Highway Administration — Florida Division
www,fhwa.dot.gov/fldiv
Federal Funding Accountability and Transparency Act (FFATA) Sub -award Reporting System (FSRS)
www.fsrs.gov
25 of 25
DocuSign Envelope ID: 6C08DE12-9E6D-4582-B800-60A423CDA118
16017
Certii icate'9f: Completion
Envelope Id: 7BF06DBOBC9642FFB921FA359AE22BA7
Subject: Please DocuSign: 447480-1-84-01 G1M55 Draft PTGA.pdf
Contract Number (ex. C9Al2, optional):
Document Contains Confidential Information?: No
Fin Proj Num (ex.123456-1-32-01, Optional): 447480-1-84-01
Office (contact Procurement if add Is needed):
Transit
Source Envelope:
Document Pages: 25 Signatures: 1
Certificate Pages: 2 Initials: 1
AutoNav: Enabled
Envelopeld Stamping: Enabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
Docu-5�'
QsscuRtp
Status: Completed
Envelope Originator:
Dale Hanson
605 Suwannee Street
MS 20
Tallahassee, FL 32399-0450
Dale. H anson@dot.state. tl.us
I Address: 156.75.180.190
....: .... .
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Status: Original Holder: Dale Hanson Location: DocuSign
5/28/2020 2:45:16 PM Dale.Hanson@dot.state.ft.us
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Dale Hanson °a "'mni0°' Sent: 5126120202:51:05 PM
dale.hanson@dot.stale.fl.us FPtilt, i'4-W.6L.A Viewed: 5/28120202:51:25 PM
Florida Department of Transportation
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Don Conway
Don.Conway@dot.slate.fl.us
Senior Attorney
Florida Department of Transportation
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre -selected Style
Using IP Address: 156.75.180.190
Efo)
Signature Adoption: Pre -selected Style
Using iP Address: 156.75.180.190
Signed: 5/28/2020 2:61:36 PM
Sent: 5/28/2020 2:51:37 PM
Viewed: 5/29/2020 7:59:40 AM
Signed: 5/29/2020 8:01 *43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
son:Si
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16017
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status
dw.
5128/2020 2:51:37 PM
5/29/2020 7:59:40 AM
5/2912020 8:01:43 AM
5/2912020 8:01:43 AM
16017
Docu,
0 9 a CU![D
Certificate Of Completion
Envelope Id: 6C08DE129E6D4582B80060A423CDA118
Status: Completed
Subject: Please DocuSign: 447480-1-84-01 G1 M55 PTGA for Execution.pdf
Contract Number (ex. C9Al2, optional):
Document Contains Confidential Information?: No
Fin Proj Num (ex.123456-1-32-01, Optional): 447480-1-84-01 G1M55 PTGA
Office (contact Procurement if add is needed):
Transit
Source Envelope:
Document Pages: 29 Signatures: 2
Envelope Originator:
Certificate Pages: 2 Initials: 0
Dale Hanson
AutoNav: Enabled
605 Suwannee Street
Envelopeld Stamping: Enabled
MS 20
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
Tallahassee, FL 32399-0450
Dale.Hanson@dot.state.fl.us
IP Address: 156.75.180.190
Record Tracking
Status: Original
Holder: Dale Hanson
Location: DocuSign
6/19/2020 12:07:43 PM
Dale.Hanson@dot.state.fl.us
Signer Events
Signature
Timestamp
Don Conway
Dx SlomdbY,
Sent: 6/19/2020 12:13:19 PM
%_�'7
[193701Ds4zone4oe..
Viewed: 6/19/2020 12:51:06 PM
Don.Conway@dot.state.fl.us
Signed: 6/19/2020 12:52:51 PM
Senior Attorney
Florida Department of Transportation
Signature Adoption: Pre -selected Style
Security Level: Email, Account Authentication
Using IP Address: 156.75.180.190
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
John Kubler
,DJOe�iBlgr 1W.
WA,
Sent: 6/19/2020 12:52:52 PM
6/19/2020 2:25:36 PM
John.Kubler@dot.state.fl.us
1JCD68AMDB1754C4
Viewed:
Director of Transportation Development
_
Signed: 6/19/2020 2:26:37 PM
Florida Department of Transportation
Signature Adoption: Pre -selected Style
Security Level: Email, Account Authentication
Using IP Address: 156.75.180.190
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Dale Hanson
dale.hanson@dot.state.fl.us
Florida Department of Transportation
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events
Editor Delivery Events
Agent Delivery Events
Intermediary Delivery Events
Completed
Using IP Address: 156.75.180.190
Signature
Status
Status
Status
Sent: 6/19/2020 2:26:38 PM
Viewed: 6/19/2020 2:58:44 PM
Signed: 6/19/2020 2:59:21 PM
Timestamp
Timestamp
Timestamp
Timestamp
16017
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
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Signature
Timestamp
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
6/19/2020 2:26:38 PM
Certified Delivered
Security Checked
6/19/2020 2:58:44 PM
Signing Complete
Security Checked
6/19/2020 2:59:21 PM
Completed
Security Checked
6/19/2020 2:59:21 PM
Payment Events
Status
Timestamps