Heritage Bay Agenda 03/05/2020Heritage Bay Community Development District
Board of Supervisors
c Edwin Hubbard, Chairman
F. Jack Arcuric, Assistant Secretary
❑ Dennis Gagne, Assistant Secretary
❑ Donna Hunter, Assistant Secretary
Justin Faircloth, District Manager
Gregory Urbancic, District Counsel
D Jeffrey Satfield, District Engineer
Regular Meeting Agenda
March 5, 2020 — 9:00 a.m.
1. Roll Call
2. Approval of Agenda
3. Public Comments on Agenda Items
4. Organizational Matters
A. Consideration of Supervisor to Fill Unexpired Term of Office (Seat 5,
Expires 11/2022)
i. Allen Soucie Resume
ii. Paul Shellberg Resume
B. Oath of Office for Newly Appointed Supervisor
C. Designation of Officers (Resolution 2020-3)
5. Engineer's Report
A. Project Summary
i. Q.E. Open Items for Completion
ii. Clubhouse Dry Retention Modification Update
iii. CPH Geotube Recommendation Email February 23, 2020
6. Attorney's Report
A. Resolution 2020-2 Establishing Policy and Procedure for Certain
Maintenance or Repair Contracts
7. Lake & Wetland Management Monthly Inspections and Service Reports
8. Old Business
A. FY 2020 Lake Bank Erosion Restoration Proposals
i. Quality Enterprises Email Proposal February 23, 2020
ii. Copeland Southern Enterprises Proposals
9. New Business
10. Manager's Report
A. Approval of the Minutes of the January 30, 2020 Meeting
District Office: Meeting Location:
210 N. University Drive, Suite 702 Heritage Bay Clubhouse
Coral Springs, FL 33071 10154 Heritage Bay Boulevard
954-603-0033 Naples, FL
March 5, 2020 Agenda Heritage Bay CDD
B. Acceptance of Financials
C. Discussion of Draft FY 2021 Budget
D. Field Manager's Reports
E. Updated Inframark Infrastructure Management Services Contract for
Review and Approval
F. Follow Up Items
i. FEMA Update
11. Supervisors' Reports, Requests, and Comments
12. Chairman's Comments
13. Audience Comments
14. Adjournment
The next meeting is scheduled for April 2, 2020
District Office: Meeting Location:
210 N. University Drive, Suite 702 Heritage Bay Clubhouse
Coral Springs, FL 33071 10154 Heritage Bay Boulevard
954-603-0033 Naples, FL
43a*tlj NIC111,6
PARTOF THE USA TODAY NETWORK
Published Daily
Naples, FL 34110
NOTICE OF MEETING SCHEDULE
HERITAGE BAY
HERITAGE BAY COMMUNI TY COMMUNITY DEVELOPMENT DISTRICT
210 N UNIVERSITY OR # 702 The Board of Supervisors of the Heritage Bay Community Devel-
apment District will hold their meetings for Fiscal Year
CORAL SPRINGS, FL 33071-7320 2019/2020 in the Heritage Bay Clubhouse. 10154 Heritage Bay
Boulevard, Naples Florida, at 9:00 a.m. as follows.
Affidavit of Publication
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned they serve as the authority,
personally appeared said legal clerk who on oath says that
he/she serves as Legal Clerk of the Naples Daily News, a
daily newspaper published at Naples, in Collier County,
Florida; distributed in Collier and Lee counties of Florida;
that the attached copy of the advertising was published in
said newspaper on dates listed. Affiant further says that the
said Naples Daily News is a newspaper published at
Naples, in said Collier County, Florida, and that the said
newspaper has heretofore been continuously published in
said
Collier County, Florida; distributed in Collier and Lee
counties of Florida, each day and has been entered as
second class mail matter at the post office in Naples, in
said Collier County, Florida, for a period of one year next
preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither
paid nor promised any person, or corporation any discount,
rebate, commission or refund for the purpose of securing
this advertisement for publication in the said newspaper.
Published: September 20, 2019
Subscribed and sworn to before on September 20, 2019:
Notary, State of WI, County of Brown
TAnA NIONDLOCH
N(Oary Public:
Stete of Wisconsin
My commission expires August 6, 2021
Publication Cost. $336.00
Ad No:0003784770
Customer No: 1305454
PO # Meeting Schedule
October 3, 2019
November 7, 2019
December 5, 2019
January 2, 2020
January 30, 2020
March 5, 2020
April 2, 2020
May 7, 2020
June 4, 2020
July 2, 2020
August 6, 2020
September 3, 2020
The meetings are open to the public and will be conducted in
accordance with the provision of Florida Law lot Community
Development Districts. The meetings may be continued to a
date, time, and place to be specified on the record at the meet-
ing.
There may be occasions when one or more Supervisors will par-
ticipate by telephone.
Any person requiring special accommodations at these meetings
because of a disability or physical impairment should contact
the District Manager's Office at least forty-eight (48) hours prior
to the meeting. If you are hearing or speech impaired, please
contact the Florida Relay Service by dialing 7-1-1, or 1-800.955-
8771 (TTY) / 1.800-955-8770 (Voice), for aid in contacting the
District Manager's Office.
Each person who decides to appeal any action taken at these
meetings is advised that person will need a record of the pro-
ceedings and that accordingly, the person may need to ensure
that a verbatim record of the proceedings is made, including
the testimony and evidence upon which such appeal is to be
based.
Justin Faircloth
District Manager
Sept 20, 2019 No. 3784770
Agenda Page 6
Allen Soucie
10288 Gator Bay Ct
Naples, FL 34120
Application For CDD
Education:
Porter School of Engineering Design -Graduated 1966
Attended Western New England College
Dale Carnegie Sales Course
Numerous educational seminars
Work Experience
1968-1972 Universal Design
Tool designer -production tooling and gauging for the aircraft industry.
1972-1984 Linatex Corp of America
Began as a sales engineer and finished as the Director Sales and Marketing of Mining
Equipment
The equipment we designed and sold revolved around the pumping and separation of solids
from liquid. We dealt nationally in a variety of industries from sizing constriction sands, Glass
(silica) sands, Coal, Phosphates are the among the most common.
Most important here is that we designed and sold wastewater equipment which would clarify
plant wastewater for reuse at rates as high as 4000 GPM and as little as 30 GPM with a
common goal of reducing solids to a maximum particle size of 30 microns. I am familiar with
water sampling, flow measurement and lab analysis.
1985-1996 Carl Fisher Co
Sales Engineer & Factory Manager for approximately 40 metal fabricators and welders.
1996-2016 CAMM Metals, Inc
Founder and owner of a custom metals manufacturing plant. We would cut, bend, weld and
finish metal to customer supplied specifications.
Our primary way to cut the various metals was the use of (3) waterjet cutting machines. We
pumped water at a rate of one GPM for each machine at 50,000 psi and introduced 80 mesh
garnet sand into the waterflow to cut various materials from .020" to 10" thick. I again used my
background in wastewater treatment to clarify the wastewater from the waterjets for re -use.
Paul C Shellberg Agenda Page 8
10483 Heritage Bay Blvd.
Naples, FL 34120
(H) 248-274-0174: (C) 248-705-2927: Email paulc914@yahoo.com
Originally from Southeast Michigan, me and my wife Peggy of 50+ years, are full time residents (Single
Family Home) in Heritage Bay since October 2014, after renting for a couple of years.
I am very much interested in filling the open Heritage Bay CDD Board of Supervisors Seat #5 for the
term expiring November 2022.
The reason for my interest to serve on the Heritage Bay CDD Board of Supervisors, is to fulfil a civic
responsibility, by getting involved and giving something back to the community.
In my prior life, I worked in many sales and sales management positions in the electrical equipment
manufacturing and distribution businesses. In 1986, I started an independent manufacturer's
representative sales firm that grew to over $40 Million is sales by adding (2 partners) and 13 employees.
In 2001, I sold that business to my partners and "retired".
I was lured out of retirement in 2005 to join an automotive consulting firm, A.T. Kearney. I was part of a
specialized management team that helped Daimler Chrysler Corporation restructure their MRO
(Maintenance, Repair and Operations) function for plants in the US and Canada, recommending and
implementing modern processes, which resulted in millions of dollars of Corporate savings. On completion
of that assignment in 2008, I retired "for good".
I've volunteered and served on the HB Golf Advisory and HB Finance (Advisory) Committees.
Additionally, I was appointed by the HB Board of Directors to serve on the (3) person Heritage Bay
Broadband Task Force. This resulted in replacing Comcast (Xfinity) as the Bundled Video and Broadband
provider in Heritage Bay, with state-of-the-art Hotwire Communications - Fiber to each home.
In my role on the Finance Advisory Committee, I served as the FAC liaison to our Green Committee,
where I had my first exposure to what our CDD is all about. In this role I witnessed how our CDD works
with the HB Green committee for the betterment of our residents and to the benefit of the South
Florida Water Management District. In addition to attending several CDD monthly meetings over the
last few years, as a guest, I have reviewed the various documents, reports and financial files on the
Heritage Bay CDD website.
I have also, acquainted myself with:
1.) What is a CDD?
• How a CDD operates
• Relationship with our HOA's
• Benefit to our Residents
• Costs to Operate a CDD
• Value of our CDD to our Community
• Importance of our CDD to the South Florida Water Management District
2.) Specific Roles & Responsibilities
• Board of Supervisors
• District Administration
• District Manager's Responsibility (Infromark)
11Page
Agenda Page 9
Paul C Shellberg
10483 Heritage Bay Blvd.
Naples, FL 34120
(H) 248-274-0174: (C) 248-705-2927; Email paulc914@yahoo.com
District Engineer's Responsibility
District Counsel's Responsibility
Field Manager's Responsibility
Although, I have no specific work experience in maintaining community -wide infrastructure and related
services, I am a quick learner and will spend the necessary time in helping to set policies and financial
obligations that support District facilities.
If I'm selected to fill this open seat, I commit to attend scheduled meetings and field trips (as
necessary).
• Prior to a scheduled meeting:
Completely review Agenda Package, including all reports, Strategy Updates &
Inspections
o Be familiar with the issues
• Participate in discussions and work assignments.
• Abide by the provisions as outlined by the Florida Commission on Ethics.
I look forward to the opportunity of being valued member of the Heritage Bay COD Board of Supervisors.
Thank you for your consideration,
TxaRL C SMeftterg
2 1 P a g e
OATH OF OFFICE
(Art. IL § 5(b), Fla. Const.)
STATE OF FLORIDA
County of Collier
I do solemnly swear (or affirm) that I will support, protect, and defend the Constitution and
Government of the United States and of the State of Florida; that I am duly qualified to hold
office under the Constitution of the State, and that I will well and faithfully perform the duties of
Heritage Bay CDD Supervisor Seat 5
(Title of Office)
on which I am now about to enter, so help me God.
[NOTE: If you affirm, you may % 't the words "so hel .n a God." See § 92.52, Fla. Stat.[
Jan T. Si a1
= : am. It 2M Sworn► to m+d subscribed before'j�e by means of physical pr Bence or
� onlilY notari:n^ion;th "r7� _, /aA,
of Of icefAdmi» isleri►tg
r i r-- n _
Print, Type,'or Stamp
or of Nolan) Public
Name of Notary Public
Perso►rally Known ❑ OR Produced ldemification
Tipe of 1de►itification Produced / !� �( ✓f
ACCEPTANCE
I accept the office listed in the above Oath of Office.
Mailing Address: Q Home ❑Office
10288 Gator Bay Ct. Allen Soucie
Street or Post Office Box Print r
Naples, FL 34120
City, State, Zip Code
ture
DS-DE 56 (Rev. 02120)
RESOLUTION 2020-3
A RESOLUTION DESIGNATING OFFICERS OF
HERITAGE BAY COMMUNITY DEVELOPMENT
DISTRICT
WHEREAS, the Board of Supervisors of Heritage Bay Community Development District
at a regular business meeting held on March 5, 2020 desires to appoint the below recited persons
to the offices specified.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF HERITAGE BAY COMMUNITY
DEVELOPMENT DISTRICT:
The following persons were appointed to the offices shown, to wit:
��f �...'.... 414.4 Chairman
Vice Chairman
Justin Faircloth Secretary
Stephen Bloom Treasurer
Alan Baldwin Assistant Treasurer
,�L Assistant Secretary
Accu/. 4e-- Assistant Secretary
rI .�v 1'6e_— Assistant Secretary
PASSED AND ADOPTED THIS, 5th DAY OF MARCLL2U20.
Chairman
Agenda Page 14
From: Lopez, Albert J. <alopez@cphcorp.com>
Sent: Monday, February 24, 2020 5:47 PM
To: Faircloth, Justin <justin.faircloth@inframark.com>
Cc: Satfield, Jeffrey M. (P.E.) <jsatfield@cphcorp.com>
Subject: RE: Heritage Bay CDD - 1/30/20 Meeting Summary
Justin,
Please refer to the attached picture for section needing to be replaced on lake 4. It is our understanding
the section failed due to drainage pipe defect. We recommend the removal of this section and
confirm/repair pipe condition.
Thank you,
Albert Lopez
Office Manager
o 239.332.5499 (Ext.3207)
c 386.518.9175
alopez(a)cphcorp.com
M
Full Service A&E Firm
Facebook I Linkedln
Agenda Page 15
Agenda Page 16
'` .,.:; � •,*a • � i f; � it x: r � �,
Agenda Page 17
From: Faircloth, Justin<iustin.faircloth@inframark.com>
Sent: Monday, February 24, 2020 5:04 PM
To: Lopez, Albert J. <alopez@cphcorp.com>
Cc: Satfield, Jeffrey M. (P.E.) <Lsatfield cphcorp_co_m>
Subject: RE: Heritage Bay CDD - 1/30/20 Meeting Summary
Albert,
Thank you for this information. Where is the section you believe should be replaced? Why
would we not just cover up this section like you have recommended elsewhere?
Thank you,
Justin
Justin Faircloth I CAM, CDM I District Manager
6INFRAMARK
INFRASTRUCTURE MANAGEMENT SERVICES
5911 Country Lakes Drive Fort Myers, FL 33905
(0) 239.245.7118 ext. 306 (M) 239.785.0675 1 www.inframarkims.com
SUPERVISORS. PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS.
CONFIDENTIALITY NOTICE: The information in this email is intended for the sole use of the recipient(s) and may be confidential
and subject to protection under the law. If you are not the intended recipient, you are hereby notified that any distribution or
copying of this email is strictly prohibited. If you have received this message in error, please contact the sender immediately
and delete your copy from your computer.
From: Lopez, Albert J. <alopez@cphcorp.com>
Sent: Sunday, February 23, 2020 7:39 PM
To: Faircloth, Justin<iustin.faircloth@inframark.com>
Cc: Satfield, Jeffrey M. (P.E.) <iatfield@cphcorp.com>
Subject: RE: Heritage Bay CDD - 1/30/20 Meeting Summary
Justin,
CPH visited the site to confirm the geotube existing condition. CPH identified one section (± 12 LF) that
need to be replaced by a professional specialized on this type of erosion control material/application.
The remaining geotubing length seems to be in good structural condition with the exception of some
evident top erosion. CPH recommends the geotubing to be covered with new fill material and sod and
planting of additional littoral material to help with the erosion problem. Please let me know if you have
any questions.
Thank you,
Albert Lopez
Office Manager
o 239.332.5499 (Ext.3207)
RESOLUTION NO.2020-02
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
HERITAGE BAY COMMUNITY DEVELOPMENT
DISTRICT ESTABLISHING A POLICY AND PROCEDURE
FOR CERTAIN MAINTENANCE OR REPAIR
CONTRACTS, INCLUDING IN A EMERGENCY
SITUATION; AUTHORIZING THE DISTRICT MANAGER
TO EXECUTE CERTAIN MAINTENANCE OR REPAIR
CONTRACTS; PROVIDING FOR PRESENTATION OF
MAINTENANCE OR REPAIR CONTRACTS APPROVED
PURSUANT TO THIS POLICY AND PROCEDURE FOR
INFORMATIONAL PURPOSES TO THE BOARD OF
SUPERVISORS; PROVIDING FOR CONFLICTS,
PROVIDING FOR SEVERABILITY AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Heritage Bay Community Development District (the "District") is organized
for purposes which include ownership and operation of certain public infrastructure within or
benefiting the community known generally as Heritage Bay; and
WHEREAS, throughout the year, the District encounters various instances where the
facilities or infrastructure of the District require prompt maintenance or repair; and
WHEREAS, it is not practical, expeditious or economical to hold meetings of the Board
of Supervisors (the "Board") each time a certain maintenance or repair issue occurs; and
WHEREAS, it is in the best interest of the District to ensure prompt and timely
maintenance and repair of its facilities; and
WHEREAS, the Board of Supervisors desires to establish updated policies and procedures
for the District to allow the District Manager to carry out certain maintenance or repair items in an
expeditious manner.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT:
Section 1. Recitals. The foregoing recitals are true, correct and hereby incorporated as
the findings of the Board.
Section 2. District Manager Authority. The District Manager is designated the authority
to enter into contracts for the maintenance or repair of District facilities or infrastructure under the
following circumstances: (1) the maintenance or repair cost will not exceed $10,000 for the subject
maintenance or repair event; (ii) the total maintenance or repair cost paid to any one contractor or
maintenance or repair provider under this policy will not exceed $10,000 in the aggregate
(including the subject maintenance or repair event) during the then -current fiscal year of the
District; and (iii) such proposed maintenance or repair cost falls within an approved budget line -
item of the District's budget. In each of the foregoing cases (i) — (iii), the action will be subject to
prior written approval by the Chairman (or the Vice Chairman in the Chairman's absence). Subject
to the foregoing requirements, the District Manager is designated by the District, and authorized
by the District, to carry out this policy and procedure and to execute such documents as necessary
to accomplish the same.
Section 3. Emergency Expenditures. The District Manager is further designated the
authority to enter into contracts for the maintenance or repair of District facilities or infrastructure
if there is an emergency situation such that the District Manager believes the repair or maintenance
is necessary to prevent a significant interruption or suspension of the District's services or
otherwise necessary for the preservation and safety of persons or property. For purposes of this
Section, the contract for maintenance or repair shall only be to the extent necessary to prevent or
abate the emergency and any such contract shall be subject to the prior written approval of the
Chairman (or the Vice Chairman in the Chairman's absence). In connection with contracts in such
emergency situations, the District Manager can consider the utilization of reserve funds in
combination with allowances under the then -current fiscal year budget. Subject to the
requirements herein, the District Manager is designated by the District, and authorized by the
District, to carry out this policy and procedure and to execute such documents as necessary to
accomplish the same.
Section 4. Placement in Board Agenda Packet. A copy of any maintenance or repair
contract approved pursuant to Section 2 or Section 3 of this Resolution shall be presented to the
Board for informational purposes only at its next regularly scheduled meeting following said
approval; provided, however, that any failure to present said contract shall not affect the validity
or implementation of this Resolution.
Section 5. Future Amendments. These policies and procedures shall stay in full force
and effect until such time as the Board may amend or rescind the same.
Section 6. Severability. Should any sentence, section, clause, part or provision of this
Resolution be declared by a court of competent jurisdiction to be invalid, the same shall not affect
the validity of this Resolution as a whole, or any part thereof, other than the part declared invalid,
Section 7. Conflicts. All Sections or parts of Sections of any Resolutions or actions of the
Board in conflict are hereby repealed to the extent of such conflict.
Section 8. Effective Date. This Resolution shall become effective upon its passage and
shall remain in effect unless rescinded or repealed.
(Remainder of page intentionally left blank. Signatures appear on next page.)
PASSED in Public Session of the Board of Supervisors of Heritage Bay Community
Development District, this 5 '' day of March, 2020.
Attest:
J Faircloth, Secretary
HERITAGE BAY COMMUNITY
DEVELOPMENT DISTRICT
Edwin Hubbard, Chairman
Agenda Page 24
Lake &Wetland
MANAGEMENT
HERITAGE BAY CDD_ LAKES INSPECTION REPORT
February 24, 2020
Mr. Justin Faircloth
Heritage Bay Community Development District
c/o Inframark Management Services Justin.faircloth@inframark.com
5911 Country Lakes Drive (239) 245-7118 Office
Fort Myers, Florida 33905 (239) 245-7120 Fax
Below are my observations noted on Friday, Friday 21st:
Lake 1 - No issues noted
Lake 2 - No issues noted
Lake 3 - No issues noted - Spatterdock completely gone
Lake 4 - No issues noted, turbid water at north cove
Lake 5 - No issues noted.
Lake 6 - Chara and algae noted, will advise tech
Agenda Page 25
Lake 7 - No issues noted
Lake 8 - No issues noted
Lake 9 - No issues noted
Lake 10 - No issues noted, healthy littorals
Lake 11 - Torpedo grass noted, will advise tech
Lake 12 - Pondweed treated 2/20. Minimal algae along littorals, will advise tech
Lake 13 - No issues noted
Lake 14 - Minimal torpedo grass, will advise tech
Lake 15 - No issues noted
Lake 16 - No issues noted
Lake 17 - No issues noted
Lake 18 - No issues noted. healthy littorals
Lake 19 - Pondweed on shelve, advised tech, he will come in with the boat to treat lake
Agenda Page 26
Lake 20 - Pondweed noted, treated 2/22
Lake 21 - No issues noted
Lake 22 - No issues noted
Lake 23 - No issues noted
Lake 24 - Chara noted, will advise tech
Lake 25 - No issues noted
Lake 26 - No issues noted
Lake 27 - No issues noted
Agenda Page 27
Lake 28 - Hydrilla was treated 2/20
Lake 29 - Hydrilla noted, treated 2/20
Lake 30A - Need to cut pondweed
Lake 30B - Pondweed noted by boat launch, will advise tech
Canal- No issues
Summary:
The community waterways still look great, minimal issues. Water levels keep going
down. Canal is clean, 30B has minimal pondweed by the boat launch. We need to cut
pondweed at 30A.
&Wetland
MANAGEMENT
Agenda Page 28
Lake Management - Wetland & Preserve Maintenance
Erosion Restoration - Mosquito & Midge Larvae Control
Algae & Aquatic Weed Control - Native Planting
Water Testing & Analysis - Fountains & Aerators
SERVICE & INSPECTION REPORT
Customer: _ /E__
Technician: �r'v�
Weather Conditions:
O LAKE MANAGEMENT
❑ ALGAE CONTROL
Lake(s) #:
VRASSES & EMERGENTS
Lake(s) #:
SUBMERSED AQUATICS
Lake(s) #:
❑,BLOATING PLANTS
Lake(s) #:
@( INSPECTION
Lake(s) #:
❑ DEBRIS
Lake(s) #:
Water Test Results (Combined Average)
Temperature OF
Dissolved Oxygen ppm
pH reading
Water Clarity
Water Level
0 LITTORAL SHELF
Account #: __ Date:
Territory:_ L4Grf
❑ HIGH
❑ AVERAGE
❑ HIGH
❑ AVERAGE
❑ ACID
❑ NEUTRAL
❑ GOOD
❑ FAIR
❑ HIGH
❑ AVERAGE
SHELVES #:
❑ SHORELINE GRASSES & EMERGENTS ❑ HERBICIDE TREATMENT
❑ FLOATING PLANTS ❑ MANUAL REMOVAL
❑ INVASIVE / EXOTIC SPECIES ❑ INSPECTION
0 UPLAND / WETLAND PRESERVE PRESERVE(S) #:
❑ INVASIVE / EXOTIC SPECIES ❑ HERBICIDE TREATMENT
❑ GRASSES ❑ MANUAL REMOVAL
❑ VINES ❑ INSPECTION
0 MOSQUITO / MIDGE LARVAE CONTROL LAKE(S) #:_
❑ INSECTICIDE TREATMENT ❑ INSPECTION
❑ LOW
❑ LOW
❑ BASE
❑ POOR
❑ LOW
❑ DEBRIS REMOVAL
❑ DEBRIS REMOVAL
Comments:. � i� %� /� ��--d2 �ON1�i r'�F11 y'1.�= tgt>G u -oho
FISH & WILDLIFE OBSERVATIONS
FISH: 0 Bass
OBream
0 Catfish
0 Grass carp 0 Tilapia O Mosquitofish 0 Shad
BIRDS: O Raptor
ODuck
O Wood Stork
O Shorebird 0 Wading bird O Songbird
O Vulture
REPTILES: 0 Alligator
OSnake
0 Turtle
0 Tortoise 0 Lizard O AMPHIBIANS
O INSECTS
INVASIVE / EXOTIC PLANTS NOTED
OBrazilian pepper OMeialeuca
OPennywort
OBischofia
0Earleaf Acacia OAustralian pine OShoebutton
05edge
OClimbing Fern OAir potato
OTorpedograss OAzolla
OSalvinia ODownyrose myrtle 0.lavaplum
OFloating Hearts
Olantana OHydrilla
OHygrophilia
OWater Lettuce OWater hyacinth OCattail OPrimrose
OAlligatorweed
NATIVE PLANTS NOTED
OCypress O Wax Myrtle
OFL Pine
ORed Maple
O Waterlily OMangrove OPond Apple
0Oak
OCocoplum O Bulrush
OBlue flag iris
0Strangler fig
0 Arrowhead OPickerelweed OThalia
O Palms
OGoIden CannaOSpikerush
08uttonbush
OEelgrass
0Cordgrass OFakahatcheegrass0Spatterdock
OFerns
0 Baby tears 0 Naiad
OChara
ODuckweed
O Bladderwort O Pondweed 0 Slender spikerush0 Bacopa
Other species noted / comments:
_
www.lakeandwetland.com
Rev 07/23114 Farm P 398D
4/Lake
L MANAGEMENT
&Wetland
Agenda Page 29
Lake Management - Wetland & Preserve Maintenance
Erosion Restoration - Mosquito & Midge Larvae Control
Algae & Aquatic Weed Control - Native Planting
Water Testing & Analysis - Fountains & Aerators
SERVICE & INSPECTION REPORT
Customer. _?�t� _ - Account #: _ Date: e — O 2�
-----
Technician: _ Territory:_
Weather Conditions:
'E MANAGEMENT
❑ ALGAE CONTROL
RASSES & EMERGENTS
❑ SUBMERSED AQUATICS
❑ EleOATING PLANTS
INSPECTION
❑ DEBRIS
Lake(s) #:
Lake(s) #:---
Lake(s) #:
Lake(s) #: __--
Lake(s) #:
Lake(s) #: _
Water Test Results (Combined Average)
Temperature OF
Dissolved Oxygen pprn
pH reading —
Water Clarity _
Water Level
LITTMC4
SHELF
O INE GRASSES & EMERGENTS
ATING PLANTS
INVASIVE / EXOTIC SPECIES
a UPLAND / WETLAND PRESERVE
❑ INVASIVE / EXOTIC SPECIES
❑ GRASSES
❑ VINES
Q MOSQUITO / MIDGE LARVAE CONTROL
❑ INSECTICIDE TREATMENT
❑ HIGH ❑ AVERAGE
❑ LOW
❑ HIGH ❑ AVERAGE
❑ LOW
❑ ACID ❑ NEUTRAL
❑ BASE
❑ GOOD ❑ FAIR
❑ POOR
❑ HIGH ❑ AVERAGE
❑ LOW
S #:
LVES
❑ DEBRIS REMOVAL
FBICIDETREATMENT
NUAL REMOVAL
SFINSPECTION
PRESERVE(S) #:
❑ HERBICIDE TREATMENT
❑ DEBRIS REMOVAL
❑ MANUAL REMOVAL
[] INSPECTION
LAKE(S) #: _
❑ INSPECTION
Comments: _ l� . __ _--- �r /'� j g✓� _.__ _.—.._...._._._
FISH & WILDLIFE OBSERVATIONS
FISH: O Bass
BIRDS: O Raptor
OBream
ODuck
O Catfish
O Wood Stork
O Grass carp O Tilapia O Mosquitofish O Shad
O Shorebird O Wading bird ()Songbird O Vulture
REPTILES: O Alligator OSnake
INVASIVE / EXOTIC PLANTS NOTED
O Turtle
O Tortoise O Lizard O AMPHIBIANS O INSECTS
()Brazilian pepper OMelaleuca
OClimbing Fern ()Air potato
OPennywort OBischofia
OTorpedograss OAzolla
OEarleaf Acacia OAustralian pine OShoebutton
C)Salvinia
QSedge
()Lantana ()Hydrilla
OHygrophilia
OWater Lettuce
()Downy rose myrtle ()Java plum
()Water hyacinth OCattail OPrimrose
0Floating Hearts
OA!ligatarweed
NATIVE PLANTS NOTED
()Cypress O Wax Myrtle
OCocoplum ()Bulrush
OFL Pine
OBlueflag iris
()Red Maple
OStranglerfig
O Waterlily OMangrove OPond Apple
()Arrowhead OPickerelweed OThalia
()Oak
OGolden CannaO Spikerush
0Baby tears ()Naiad
OButtonbush
OChara
OEelgrass
ODuckweed
0Cordgrass OFakahatcheegrassOSpatterdock
0Bladderwort
()Palms
()Ferns
Other species noted / comments:
0Pondweed 0 Slender spikerush
0 Bacopa
www.lakeandwetland.com
Nv07/23/14
rom#3980
Lake
Agenda Page 30
Lake Management - Wetland & Preserve Maintenance
&Wet 1 a n d Erosion Restoration - Mosquito & Midge Larvae Control
Algae & Aquatic Weed Control -Native Planting
MANAGEMENT Water Testing & Analysis - Fountains & Aerators
SERVICE & INSPECTION REPORT
Customer: �z"-c _. Account #:
Technician: �...._ �`7 �'T'ti __. Territory:_.
Weather Conditions:
LAKE "NIAGEMENT
Cg�AGAE CONTROL
CitARASSES & EMERGENTS
5idBMERSED AQUATICS
VEff OATING PLANTS
SPECTION
❑ DEBRIS
Date: __ _ e?12 plea
Lake(s) #: 2 1
Lake(s) #: -3 - I Y, Z ® 3 0--4 -A
Lake 2'1
Lake(s) #: 3
Lake(s) #: .?-t-t t±2r�--� �------------------ —--
Lake(s) #:
Water Test Results (Combined Average)
Temperature
OF ❑ HIGH
❑ AVERAGE
Dissolved Oxygen
ppm ❑ HIGH
❑ AVERAGE
pH reading
❑ACID
❑ NEUTRAL
Water Clarity
❑ GOOD
❑ FAIR
Water Level
❑ HIGH
❑ AVERAGE
0 LITTORAL SHELF
❑ SHORELINE GRASSES & EMERGENTS
❑ FLOATING PLANTS
❑ INVASIVE / EXOTIC SPECIES
O UPLAND / WETLAND PRESERVE
❑ INVASIVE / EXOTIC SPECIES
❑ GRASSES
❑ VINES
a MOSQUITO / MIDGE LARVAE CONTROL
❑ INSECTICIDE TREATMENT
SHELVES #:
❑ HERBICIDE TREATMENT
❑ MANUAL REMOVAL
E] INSPECTION
PRESERVE(S) #:
❑ HERBICIDE TREATMENT
❑ MANUAL REMOVAL
❑ INSPECTION
LAKE(S) #:_
❑ INSPECTION
❑ LOW
❑ LOW
❑ BASE
❑ POOR
❑ LOW
❑ DEBRIS REMOVAL
❑ DEBRIS REMOVAL
Comments:_. 'C''� 7=, r—a`� r�vvlaw��►0�2ILL9 Td�v 4�j�..�-'y�-�4, i-
.�,c �lTi'✓Zd�OL/��T�`j��-c /�F !�f,C� Is�i � � �—�__..,,�'�2 '_� ��% �c'fLLf�
FISH & WILDLIFE OBSERVATIONS
FISH: 0 Bass
OBream
O Catfish
O Grass carp
0 Tilapia 0 Mosquitofish 0 Shad
BIRDS: 0 Raptor
ODuck
0 Wood Stork
0 Shorebird
0 Wading bird O Songbird
O Vulture
REPTILES: 0 Alligator
OSnake
0 Turtle
O Tortoise
0 Lizard O AMPHIBIANS 0 INSECTS
INVASIVE / EXOTIC PLANTS NOTED
OBrazilian pepper OMelaleuca
OPennywort
OBischofia
OEarleaf Acacia OAustralian pine 05hoebutton
OSedge
OClimbing Fern OAir potato
OTorpedograss OAzolla
OSalvinia
ODowny rose myrtle OJava plum
OFloating Hearts
OLantana OHydrilla
OHygrophilia
OWater Lettuce
OWater hyacinth OCattail OPrimrose
OAlligatorweed
NATIVE PLANTS NOTED
OCypress O Wax Myrtle
OFL Pine
0Red Maple
0 Waterlily
OMangrove OPond Apple
OOak
OCocoplurn 0Bulrush
OBlue flag iris
0 Strangler fig
0Arrowhead
OPickerelweed OThalia
OPalms
OGolden CannaOSpikerush
OButtonbush
OEelgrass
OCordgrass
OFakahatcheegrassOSpatterdock
0Ferns
0Baby tears 0Naiad
OChara
ODuckweed
0Bladderwort
OPondweed OSlender spikerushOBacopa
Other species noted / comments:__ ________
www.lakeandwetland.com
ReV07/23/14 Form#398D
Lake &Wetland
I� MANAGEMENT
Customer:
Technician:
Weather Conditions:
(LAKE MANAGEMENT
❑ ALGAE CONTROL
C1 BASSES & EMERGENTS
SUBMERSED AQUATICS
❑ FLOATING PLANTS
❑ INSPECTION
❑ DEBRIS
Agenda Page 31
Lake Management - Wetland & Preserve Maintenance
Erosion Restoration - Mosquito & Midge Larvae Control
Algae & Aquatic Weed Control - Native Planting
Water Testing & Analysis - Fountains & Aerators
SERVICE & INSPECTION REPORT
2
/"Oleo
Lake(s) #:
Lake(s) #; _
Lake(s) #: s.� o
Lake(s) #: _
Lake(s) #:
Lake(s) #:
Water Test Results (Combined Average)
Temperature �F
Dissolved Oxygen ppm
pH reading _
Water Clarity
Water Level
O LITTORAL SHELF - - —
❑ SHORELINE GRASSES & EMERGENTS
❑ FLOATING PLANTS
p INVASIVE / EXOTIC SPECIES
0 UPLAND / WETLAND PRESERVE
❑ INVASIVE / EXOTIC SPECIES
❑ GRASSES
❑ VINES
Account
Territory:
❑HIGH ❑ AVERAGE
❑ HIGH ❑ AVERAGE
❑ ACID ❑ NEUTRAL
❑ GOOD ❑ FAIR
❑ HIGH ❑ AVERAGE
SHELVES #:
❑ HERBICIDE TREATMENT
❑ MANUAL REMOVAL
❑ INSPECTION
PRESERVE(S) #:
❑ HERBICIDE TREATMENT
❑ MANUAL REMOVAL
M INSPECTION
❑ LOW
❑ LOW
❑ BASE
❑ POOR
❑ LOW
❑ DEBRIS REMOVAL
❑ DEBRIS REMOVAL
Q MOSQUITO / MIDGE LARVAE CONTROL LAKE(S) #:_
El INSECTICIDE TREATMENT ❑ INSPECTION --
Comments: % Z�� ��% —�T, ^,, -W f
FISH & WILDLIFE OBSERVATIONS
FISH: O Bass
BIRDS: O Raptor
REPTILES: O
OBream
() Duck
O Catfish
O Wood Stork
O Grass carp O Tilapia O Mosquitofish O Shad
O Shorebird O Wading bird
Alligator ODu ke
INVASIVE / EXOTIC PLANTS NOTED
O Turtle
O Songbird O Vulture
O Tortoise O Lizard O AMPHIBIANS O INSECTS
()Brazilian pepper OMelaleuca
()Climbing Fern ()Air potato
OPennywort
QTorpedograss
OBischofia
OAzolla
C7Earleaf Acacia QAustralian pine OShoebutton ()Sedge
OClimbi a OH drot
Y
OSalvinia ODowny rose myrtle OJava plum OFloating Hearts
OHygrophilia OWater Lettuce OWater hyacinth OCattaii
NATIVE PLANTS NOTED
()Primrose OAiligatorweed
()Cypress O Wax Myrtle
OCacoplum ()Bulrush
OFL Pine
()Blue flag iris
() Red Maple
OStran lerfi
g
O Waterlily ()Mangrove C)POnd Apple ()Oak
()Arrowhead
OGaldenCanna05 �kerush
p
()Baby tears ()Naiad
OButtonbush
OChara
g
OEelgrass
OPickerelweed ()Thalia ()Palms
O Cordgrass OFakahatcheegrass OSpatterdock () Ferns
Other species noted / comments:
ODuckweed
0Bladderwort OPondweed 0 Slender spikerushO Bacopa
www.lakeandwetland.com
Rev07123/14 Formb398D
Copeland Southern Enterprises, Inc.
1668 Many Road North Fort Myers, Fl, 33903
PROFESSIONAL SERVICES AGREEMENT BETWEEN
COPELAND SOUTHERN ENTERPRISES, INC. AND
Heritage Bay Community Development District in Naples
OWNER INFORMATION:
OWNER'S ADDRESS: 10154 Heritage Bay Blvd, Naples, FL 34120
rBILL TO THE ATTENTION OF: Justin Faircloth, Assistant District Manager
PROJECT NAME: Heritage Bay 2020 Erosion and Lake Restoration Projects.
WORK DESCRIPTION: Repair of 7 lakes for Step Erosion with Coconut Blanket,
High Flow Fabric and Rip Rap or Concrete Slabs for CB and Curbs.
REMARKS: 1) All guest and golfers will need to be notified by the board, of the repair
done on the Lakes to stay clear of the repair areas and equipment during the project. 2)
All Sprinkler heads and lines within the work area must be clearly marked before
restoration begins 3) CSEI will call in a dig ticket 72 hours before work can start to allow
utility companies time to mark the underground utilities within the work areas. 4) CSEI
will need a staging area to store equipment and supplies during the project
DATE: 03/04/2020
OWNER INFORMATION:
TELEPHONE NO.: (239) 245-7118 / 306
Fax No: (239) 245-7120
E-MAIL: Justin. Faircloth(iustservices.com,
PROJECT MANAGER: Scott Copeland
cope landsei(c0ol.com
FEE AND TYPE:
Time & Materials based upon the Rate Schedule in effect at
the time service is rendered. Estimated Fees: $
Not -To -Exceed Fixed Fee based upon the Rate Schedule in
effect at the time service is rendered:
Lump Sum Fixed Fee: $ .00
Total Fees: $ .00
Price o(Proposal will be based on .selected options below.
Dear Justin Faircloth
In Pursuant to your request, Copeland Southern Enterprises, Inc. is pleased to submit the following proposal for the Erosion Correction project along
the 7 Lakes listed below, for the above -referenced project:
SCOPE OF SERVICES (Limited to the following pages):
1. Crews will set up MOT around work areas to insure the safety of the residents and guests during the project.
2. Crews will back fill eroded slopes with lake material and extend any existing drains out 1.5 ft. below seasonal low water.
3. Crews will install Coconut Erosion Blanket or High Flow Fabric on Slopes and install Matching Sod once slopes have been repaired or Rip Rap.
4. Crews will restore the lawns and slopes back to original condition where equipment crossing has caused any damage.
Price of Proposal will be based on selected options below.
/Lake #10, Repair Total 65 ft of Spot Erosion for 3 different locations along lot lines on Lake 10..................................................$
2,675.00
Lake #13, Option 1, Repair 61 feet of Lake Bank with Coconut Erosion Blanket and matching Sod .............................................$
2,575.00
A-ake #13, Option 2, Install 65foot of 6"x 6" x 10" deep. Concrete Curb and Sod..................................................................
�V ake #17, Repair 1 area of Step Erosion with Coconut Erosion Blanket with Sod & 2 Rip Rap areas ..............................................$
$ 5,175.00
6,775.00
�ake #21, Repair a 25 ft. Washout area with Coconut Erosion Blanket with Recovered fill from Lake Bottom with sod ......................$
ake #22, 285 Ft of Erosion Repair Install High Flow Fabric & 8" Rip Rap with Flume Modifications ........................................
1,475.00
$ 62,975.00
j ake #24, Install a new 14' x 5' Ft. wide 3500 PSI Concrete Slab, 22 Inch Catch Basin Tied to Existing 6" DW ADS Pipe .....................$
Lake #30B, Repair NW & SW Comer of Rip Rap at Bridge for Lake 30B with 57 stone & 3 to 6 Inch Rip Rap ....................................$
8,675.00
24,975.00
Note: Any additional work and services requested, and is not found in this Proposal can be done, but will require additional cost to be
paid in full with proposal fee upon the completion of job.
We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements. If so please sign the contract proposal below and
return a copy to our office by Fax or Email. Should you have any questions or need any additional information, Please do not hesitate to call Scott
Copeland at 239-995-3684 or Mobile # 239-707-6806.Fax 239-995-0058
OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby
authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in
the "FEE TYPE" section above. haN
e read, understand and agree to these Standard Business Terms.
Authorized Signature: �w� Highlighted items totaling $107,550.00 Date: 3/16/20
Typed Name & Title: Justin Faircloth - District Manager/Secretary, as approved by the Board at the 3/5/20 meeting.
Dependent on the final comments of the Engineer for lake 22 repairs.
Lake # 10 Repair 3 Spot Erosion Areas, Cost $ 2,675.00
1. Crews will back fill slope with Lake Material recovered from Lake Bottom to repair 3 Spots of Erosion Locations Totaling
over 65 feet +/- on Lot lines as seen in Exhibit below.
2. Crews will install Coconut Erosion Blanket within repaired areas and over lay with top soil before installing matching Sod.
Note: No additional plants will be needed in the repaired area for there is a good and thriving water plant population.
4
7
Option 1, Lake # 13 proposed 61 feet of Lake Bank Repair with Coconut erosion Blanket Cost S 2,575.00
1. Crews will repair & bury the uncovered 2" Irrigation Line at TOB.
2. Crews will recovered Material from the lake bottom to repair 61 foot of Lake Slope on South East Side as seen in exhibit.
3. Crews will install Coconut Erosion Blanket within repaired area and over lay with 2" of top soil and Matching Sod.
Note: No additional plants will be installed in the repaired areas for the Native Water Plants are thriving in this Lake.
Option 2, Lake # 13 Proposed 65foot 6"x 6" x 10" deep, Concrete Curb Cost $ 5,175.00
1. Crews will move the 3 existing Irrigation heads back from sidewalk edge so curbing trench can be dug and formed.
2. Crews will pour a 6"x 6"x10" deep Concrete 3000 psi Curb to funnel the high flow of water into the existing 12" drain.
3
Lake # 17 Repair 4 Damaged Areas on West Bank, Cost $ 6,775.00
1. Crews will repair slope with material recovered from bottom of Lake and install Coconut erosion blanket locked in with 2
inches of top soil for both location as seen in exhibit below and lay new matching sod down to control line.
2. Rip Rap areas will be cut out and re -graded to bring the slope back to proposed grade then High Flow Filter cloth will be
installed and locked into trenched top and slope with 6 inch staples on a 12 inch diamond pattern.
3. Crews will install 3 to 6 inch Rip Rap 8 to 10 inches thick down to below SLW line and re -grade existing Rip Rap piles to
match proposed slope.
Note: No additional plants will be installed in the repaired areas for the Native Water Plants are thriving on this Lake.
� X�.. .R
7_
v
V
L
ar
5 ft Coconut Erosion
4
Lake # 21/ 25 Ft. of Erosion Repair Cost $1,475.00
1. Repair up to 25 ft. of Washout along flower bed and Lake Bank area with Coconut Erosion Blanket, with Recovered fill from
Lake Bottom, install 2" of top soil on top of Blanket and install new matching Floratam Sod down to control line.
Note: No additional plants will be installed in this repaired area for the Native Water Plants are thriving on this Lake as well.
• - �,!! _ -
Aim
Lake #22 / 285 Ft of Erosion Repair install High Flow Fabric & 8" Rip Rap with Flume Modifications. Cost $ 62,975.00
1. Crews will Cut and grind the existing 6 inch Sidewalk Curb Throat to the 3 existing Flumes 4 ft. wider to allow more rain
water to enter flumes before over flowing the existing curb system.
2. Crews will form up and re -pour the top half of the Flumes wider with a 6 inch curb system to funnel the high flows of water
from sidewalk into the 3 existing Flume and then into Lake 22
3. Crews will recover material from Lake Bottom and re -build Lake Slope from Back of Sidewalk down to SLW and install
High Flow Erosion Blanket locked in the slope at BOW and running froml3 to 18 foot wide within the 285 foot Area as seen
in exhibit below.
4. Crews will install 6 to 12" Rip Rap along the 285 feet and set Rip Rap 12 inches thick +/- locked in on Top & Bottom shelves
for the rock to lock into, to insure no sliding of the rocks over time as seen in the detail below.
Note: 1. there is a high flow of water washing over the sidewalk curb during the summer heavy rains causing a 14 inch ledge of
erosion along the Back of walk, the installation on the High Flow Fabric and Rip Rap will eliminate the erosion problem but may need
to be permitted with the county by the HBC Engineer in order to be installed.
2. No additional plants will be installed in this repaired area for the Native Water Plants are thriving on the GC Side.
all High Flow Erosion Btaket with 6 to 12 inch Rip Rap
Rlp-R.�1F SHORELINE PROTECTION
NORMAL ^KE ELEVATION
TOE IN END OF STONE
MEAN LOW WATER LINE
l FOOT DEPTH MINIMUM
FEET
O 1 2
6
Lake # 24/ Install 14' x 5 Ft. 3500 PSI Concrete Slab & Curb W/ 22" Catch Basin & 6" ADS.......... $ 8,675.00
1. Crews will dig out the old 12 inch Catch Basin and slab and haul away to county dump.
2. Crews will form up and pour a 3500 PSI Concrete Slab 14 ft. along the Sidewalk and 5 fee t +/- wide with 6 inch Curb to
force water into 22 inch Catch Basin which will be tied into the existing 6 inch Double Walled ADS pipe into Lake 24.
Note: no planting will be needed on this repair.
Lake # 30B, Repair all voids on the NW & SW Side of Bridge over Lake 30B with 57 stone & 3 to 6" Rip Rap.....$ 24,975.00
1. Crews will haul in up to 7 loads of 57 stone with 3 to 6 inch Rip Rap mixed in to fill the existing voids cause by Hurricane
Irma filling all gaps and voids so all filter fabric within the highlighted areas in exhibit below are covered or voids filled.
2. Crews will need a off-loading area on both sides of the bridge within the planter areas as seen in exhibit below in order to
move the rock in and out of the work areas.
3. Plants will be removed by CSEI and watered daily until job is completed and re -planted once beds have been restored any
damage done to Irrigation lines or heads will also be repaired on site by CSEI.
4. There will be a Flagman on duty at all times when loading or offloading is taken place to insure the safety of all and that the
local traffic continues to flow properly.
ADDENDUM TO AGREEMENT
This ADDENDUM TO AGREEMENT ("Addendum") dated as of the 16th day of March,
2020, by and between the Heritage Bay Community Development District ("DISTRICT") and
Copeland Southern Enterprises, Inc. ("CONTRACTOR"). (DISTRICT and CONTRACTOR
being collectively referred to herein as the "Parties").
WHEREAS, the Parties entered into a stormwater system erosion restoration
("Agreement") on March 16, 2020; and
WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b),
Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements
related to public records in each public agency contract for services.
NOW THEREFORE, the Parties hereby agree as follows:
1. CONTRACTOR agrees to comply with Florida's public records law by keeping
and maintaining public records that ordinarily and necessarily would be required by the DISTRICT
in order to perform the services under the Agreement by doing the following: upon the request of
the DISTRICT's Custodian of Public Records, providing the DISTRICT with copies of or access
to public records on the same terms and conditions that the DISTRICT would provide the records
and at a cost that does not exceed the cost provided by Florida law; by ensuring that public records
that are exempt or confidential and exempt from public records disclosure requirements are not
disclosed except as authorized by law for the duration of the term of this Agreement and following
completion of the Agreement if the CONTRACTOR does not transfer the records to the
DISTRICT; and upon completion of the Agreement by transferring, at no cost, to the DISTRICT
all public records in possession of the CONTRACTOR or by keeping and maintaining all public
records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all
public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall
destroy any duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon
completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the DISTRICT,
upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible
with the information technology systems of the DISTRICT.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S
CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT
INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 N.
UNIVERSITY DRIVE SUITE 702 CORAL SPRINGS, FL 33071, 954-753-5841
EXT. 40532, OR SANDRA.DEMARCO@INFRAMARK.COM.
2. Contractor or any subcontractor performing the work described in this Contract
shall maintain throughout the term of this Contract the following insurance:
(a) Workers' Compensation coverage, in full compliance with Florida statutory
requirements, for all employees of Contractor who are to provide a service under this
Contract, as required under applicable Florida Statutes AND Employer's Liability with
limits of not less than $ 1,000,000. 00 per employee per accident, $500,000.00 disease
aggregate, and $100,000.00 per employee per disease.
(b) Commercial General Liability "occurrence" coverage in the minimum amount of
$1,000,000 combined single limit bodily injury and property damage each occurrence
and $2,000,000 aggregate, including personal injury, broad form property damage,
products/completed operations, broad form blanket contractual and $100,000 fire legal
liability.
(c) Automobile Liability Insurance for bodily injuries in limits of not less than
$1,000,000 combined single limit bodily injury and for property damage, providing
coverage for any accident arising out of or resulting from the operation, maintenance, or
use by Contractor of any owned, non -owned, or hired automobiles, trailers, or other
equipment required to be licensed. Said insurance shall also to include
insured/underinsured motorists coverage in the minimum amount of $100,000 when there
are owned vehicles.
District, its staff, consultants, agents and supervisors shall be named as an additional
insured on all policies required (excluding worker's compensation). Contractor shall
furnish District with the Certificate of Insurance evidencing compliance with this
requirement. No certificate shall be acceptable to District unless it provides that any
change or termination within the policy periods of the insurance coverage, as certified,
shall not be effective within thirty (30) days of prior written notice to District. Insurance
coverage shall be from a reputable insurance carrier acceptable to District, who licensed
to conduct business in the State of Florida, and such carrier shall have a Best's Insurance
Reports rating of at least A-VII.
If Contractor fails to have secured and maintained the required insurance, District has the
right (without any obligation to do so, however), to secure such required insurance in
which event, Contractor shall pay the cost for that required insurance and shall furnish,
upon demand, all information that may be required in connection with District's
obtaining the required insurance.
3. Neither District nor Contractor may assign this Contract without the prior written
approval of the other.
4. This Contract shall be construed, governed and interpreted in accordance with the
laws of the State of Florida.
5. In the event of litigation arising out of either party's obligations under this Contract,
sole and exclusive venue shall lie in Lee County, Florida and the prevailing party shall be
entitled to recover its attorney's fees and costs from the non -prevailing party, including but
not limited to trial level fees, bankruptcy fees and appellate fees.
6. All other provisions to the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have caused this Addendum to be executed by their
respective duly authorized officers as of the date first above written.
District:
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
By:
Contractor:
COPELAND SOUTHERN ENTERPRISES, INC.
By: ------
Agenda Page 34
Subject: FW: Heritage Bay CDD 3/5/20 Agenda Packet item - Old Business - QE Proposal
From: Lou Gaudio <Igaudio@geusa.com>
Sent: Sunday, February 23, 2020 6:20 PM
To: Faircloth, Justin<iustin.fairclothCilinframark.com>
Subject: RE: HBCDD - Rip Rap Repair Proposal Request
Justin
The cost for the repair to the east bank is $59,600.00.
I am traveling on Monday, so if you have any questions please email me and I'll respond as soon as I can.
Thanks
Louis J. Gaudio
Vice President
Quality Enterprises USA, Inc.
3494 Shearwater Street
Naples, Florida 34117-8414
Tel. (239) 435-7200
Fax (239) 435-7202
www. qualityenierprisesusa. com
This electronic message and any attachments contain confidential, privileged information intended solely,for the addressee, If you are not the intended
QE recipient of this message, please reply to the sender that you received the message in error and delete all copies of the message from your computer and
network. Dissemination, copying, or other use of this message by any person or entity other than the intended recipient it strictly prohibited.
R44611%
291 35`h Avenue Northeast Naples, Florida 34120
(239) 272-8220
cyprus-inc@outlook.com
www.cypressearthworks.com
License #CUC1225624
Proposal for Services
Heritage Bay CDD-FY2020 Lake Bank Restoration Projects
Total estimated cost for the scope of work outlined below: $88,100.80
Cost Breakdown/Project Deliverables
Note: Cyprus installs all fill materials in six (6") inch compacted lifts and all fabric is pinned and tucked
Lake #10: $13, 727.00
• Potholing for pipe and/buried bubbler systems at fault for current erosion issue
• Repair identified pipe/bubbler
• Rebuild embankment
• Install heavy woven fabric and rip rap to prevent further erosion
• Restoration of work zone
Lake #13: $10,841.00
• Install one hundred thirty-eight (138') foot of "F" curb to the spillway to match the northside curb
• Restore washed out area around exposed irrigation and discharge pipe on the embankment with
the following materials: soil, heavy woven fabric and rip rap
• Restoration of work zone
Lake #15: $37,153.40
• Create approximately four (4') foot of embankment on the lake side using the following materials:
soil, heavy woven fabric and rip rap
• The fill area of three hundred ninety (390') feet will be burrito wrapped with heavy woven fabric
and an additional layer of heavy woven fabric will be placed beneath the rip rap surrounding the fill
area to prevent further erosion
• Restoration of work zone
Lake #22: $18,657.40
• Installing heavy woven fabric on the embankment and around the existing landscape
• Rip rap area measuring two hundred seventy-five (275') foot long and fifteen (15') feet wide
• Restoration of work zone
• Excluded from cost/not noted in plans: concrete flumes for spillways on east end of lakeside
Control Structure L25/L30: $7,722.00
• Fill small voids with #57 stone
• Fill large voids with Sacrete bags
• Rip rap filled areas
Agenda Page 53
HERITAGE BAY
Community Development District
Financial Report
January 31, 2020
(Unaudited)
Prepared by
(�INFRAMARK
HERITAGE BAY Agenda Page 54
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Pages
Balance Sheet -All Funds..........................................................
1
Statement of Revenues, Expenditures and Changes in Fund Balance
GeneralFund..................................................I
....... 2-3
DebtService Fund..........................................................
4
Construction Fund
5
SUPPORTING SCHEDULES
TrendReport..........................................................
6-7
Non -Ad Valorem Special Assessments..........................................................
8
Cash and Investment Report..........................................................
9
Construction Report Schedule..........................................................
10
Requisitions List..........................................................
11 - 13
Bank Reconciliation..........................................................
14
Check Register with Invoices..........................................................
15 - 20
Agenda Page 55
HERITAGE BAY
Community Development District
Financial Statements
(Unaudited)
January 31, 2020
HERITAGE BAY
Community Development District
ACCOUNT DESCRIPTION
Balance Sheet
January 31, 2020
SERIES 2018 SERIES 2018
DEBT CONSTRUCTION
GENERAL SERVICE & ACQUISITION
FUND FUND FUND
Agenda Page 56
Governmental Funds
TOTAL
ASSETS
Cash - Checking Account
$ 1,916,211 $ - $
$ 1,916,211
Due From Other Funds
- 1,480,122
1,480,122
Investments:
Money Market Account
350,861 -
350,861
Construction Fund
- -
141,773 141,773
Reserve Fund
392,403
- 392,403
Revenue Fund
- 175,332
- 175,332
TOTAL ASSETS
$ 2,267,072 $ 2,047,857 $
141,773 $ 4,456,702
LIABILITIES
Accounts Payable $ 2,875 $ $ $ 2,875
Due To Other Funds 1,480,122 1,480,122
TOTAL LIABILITIES 1,482,997 1,482,997
FUND BALANCES
Restricted for:
Debt Service
2,047,857
- 2,047,857
Capital Projects
-
141,773 141,773
Assigned to:
Operating Reserves
95,050
- 95,050
Reserves - Erosion Control
14,687
14,687
Reserves - Lakes
125,000
125,000
Reserves - Loan
4,750
4,750
Reserves - Stormwater System
3,310
3,310
Unassigned:
541,278 -
- 541,278
TOTAL FUND BALANCES
$ 784,075 $ 2,047,857 $
141,773 $ 2,973,705
TOTAL LIABILITIES & FUND BALANCES
$ 2,267,072 $ 2,047,857 $
141,773 $ 4,456,702
Page 1
HERITAGE BAY Agenda Page 57
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments
$ 2,000 $
667 $
1,629 $
962
Hurricane Irma FEMA Refund
-
-
3,787
3,787
Interest - Tax Collector
_
-
999
999
Special Assmnts- Tax Collector
355,190
331,644
328,226
(3,418)
Specials Assmnts - Lakes 30A & 30B
60,923
56,883
56,297
(586)
Special Assmnts- Reserves
31,250
29,178
28,878
(300)
Special Assmnts- Discounts
(17,895)
(16,709)
(16,182)
527
Other Miscellaneous Revenues
-
-
5,000
5,000
TOTAL REVENUES
431,468
401,663
408,634
6,971
EXPENDITURES
Administration
P/R-Board of Supervisors
9,000
3,000
1,800
1,200
FICA Taxes
689
230
138
92
ProfServ-Arbitrage Rebate
600
600
-
600
ProfServ-Dissemination Agent
1,500
-
500
(500)
ProfServ-Engineering
14,000
4,667
792
3,875
ProfServ-Legal Services
13,000
4,333
2,438
1,895
ProfServ-Mgmt Consulting Sery
46,270
15,423
19,955
(4,532)
Prof Serv-Property Appraiser
6,710
-
1,726
(1,726)
ProfServ-Special Assessment
6,600
6,600
6,600
-
ProfServ-Trustee Fees
5,157
5,157
-
5,157
ProfServ-Web Site Maintenance
1,100
367
367
-
Auditing Services
5,900
-
500
(500)
Postage and Freight
2,500
833
264
569
Insurance - General Liability
9,389
9,389
7,749
1,640
Printing and Binding
1,379
460
-
460
Legal Advertising
3,000
1,000
336
664
Misc-Bank Charges
100
100
-
100
Misc-Assessmnt Collection Cost
8,947
8,354
7,944
410
Misc-Web Hosting
6,773
2,258
2,314
(56)
Office Supplies
100
-
-
Annual District Filing Fee
175
175
175
Total Administration
142,889
62,946
53,598
9,348
Page 2
HERITAGE BAY
Community Development District
Agenda Page 58
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Field
ProfServ-Field Management 12,830 4,277 6,152 (1,875)
R&M -Contingency 84 28 - 28
Total Field 12,914 4,305 6,152 (1,847)
Lakes and Ponds
Contracts -Lake and Wetland
71,200
23,733
22,400
1,333
Contracts -Water Analysis
9,861
3,287
-
3,287
Contracts -Water Quality
27,700
9,233
10,508
(1,275)
Contracts -Lakes 30A & 30B
24,000
8,000
8,000
-
Contract -Sediment Testing
6,675
6,675
-
6,675
R&M-Aquascaping
8,500
2,833
2,833
R&M-Stormwater System
4,000
1,333
-
1,333
R&M -Lake Erosion
71,024
23,675
24,000
(325)
R&M -Contingency
3,000
1,000
2,475
(1,475)
Reserve - Lakes
31,250
31,250
-
31,250
Reserve-Stormwater System
18,455
18,455
-
18,455
Total Lakes and Ponds
275,665
129,474
67,383
62,091
TOTAL EXPENDITURES 431,468 196,725 127,133 69,592
Excess (deficiency) of revenues
Over (under) expenditures - 204,938 281,501 76,563
Net change in fund balance $ - $ 204,938 $ 281,501 $ 76,563
FUND BALANCE, BEGINNING (OCT 1, 2019) 502,573 502,573 502,573
FUND BALANCE, ENDING $ 502,573 $ 707,511 $ 784,074
Page 3
HERITAGE BAY
Community Development District
REVENUES
Agenda Page 59
Series 2018 Debt Service Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Interest - Investments $ - $ - $ 3,342 $ 3,342
Special Assmnts- Tax Collector 1,689,155 1,577,175 1,560,922 (16,253)
Special Assmnts- Discounts (67,566) (63,087) (61,101) 1,986
TOTAL REVENUES 1,621,589 1,514,088 1,503,163 (10,925)
EXPENDITURES
Administration
ProfServ-Property Appraiser
Misc-Assessmnt Collection Cost
Total Administration
Debt Service
Principal Debt Retirement
Principal Prepayments
Interest Expense
Total Debt Service
25,337
25,337
6,493
18,844
33,783
31,831
29,996
1,835
59,120
57,168
36,489
20,679
1,005,000
- - 5,000 (5,000)
556,688 278,344 278,269 75
1,561,688 278,344 283,269 (4,925)
TOTAL EXPENDITURES
1,620,808
335,512
319,758 15,754
Excess (deficiency) of revenues
Over(under)expenditures
781
1,178,576
1,183,405 4,829
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
781
-
-
TOTAL FINANCING SOURCES (USES)
781
Net change in fund balance
$ 781 $
1,178,576 $
1,183,405 $ 4,829
FUND BALANCE, BEGINNING (OCT 1, 2019)
864,452
864,452
864,452
FUND BALANCE, ENDING
$ 865,233 $
2,043,028 $
2,047,857
Page 4
HERITAGE BAY
Community Development District
Agenda Page 60
Series 2018 Construction and Acquisition Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments $ $ $ 761 $ 761
TOTAL REVENUES 761 761
EXPENDITURES
Construction In Progress
Construction in Progress 22,355 (22,355)
Total Construction In Progress 22,355 (22,355)
TOTAL EXPENDITURES 22,355 (22,355)
Excess (deficiency) of revenues
Over(under)expenditures (21,594) (21,594)
Net change in fund balance
FUND BALANCE, BEGINNING (OCT 1, 2019)
FUND BALANCE, ENDING
$ - $ - $ (21,594) $ (21,594)
163,367
$ - $ - $ 141,773
Page 5
Agenda Page 61
HERITAGE BAY
Community Development District
Supporting Schedules
January 31, 2020
HERITAGE BAY
Community Development District
Agenda Page 62
Trend Report - General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
TOTAL
Acct Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Actual Thru Projected FY2020 Adopted %of
No. Account Description Actual Actual Actual Actual Budget Budget Budget Budget Budget Budget Budget Budget 113112020 Next 8Mths Total Budget Budget
Revenues
361001
Interest -Investments
$ 397 $
351 $
436 $
442 $
167 $
167 $
167 $
167 $
167 $
167 $
167 $
167
$ 1,629 $
1,333 $
2,962 $
2,000
148%
331397
Hurricane Irma FEMA Refund
-
3,787
-
-
-
-
-
-
-
-
-
-
3,787
-
3,787
-
0%
361006
Interest - TaxCokctor
_
_
999
_
_
_
999
-
999
-
0%
363010
SpecialAssmnts- TaxCokctor
3,226
125,223
184,006
15,770
6,873
8,376
8,297
328,226
23,546
351,772
355,190
99%
363018
SpecialsAssmnts- Lakes 30A830B
553
21,478
31,561
2,705
1,179
1,437
1,424
56,297
4,040
60,337
60,923
99%
363023
Special Assmnts-Reserves
284
11,017
16,189
1,387
605
737
730
28,878
2,072
30,950
31,250
99%
363090
SpecialAssmnts• Discounts
(213)
(6,300)
(9,132)
(537)
(346)
(422)
(418)
(16,182)
(1,186)
(17,368)
(17,895)
97%
369900
Other Miscellaneous Revenues
-
5,000
-
-
-
5,000
-
5,000
-
0%
Total Revenues
4,247
160,556
223,060
20,766
8,478
10,295
10,200
167
167
167
167
167
408,634
29,805
438,439
431,468
102%
Expenditures
Administrative
511001
PR2-Board of Supervisors
1,000
800
-
-
750
750
750
750
750
750
750
750
1,800
6,000
7,800
9,000
87%
521001
FICA Taxes
77
61
57
57
57
57
57
57
57
57
138
459
597
689
87 %
531002
ProfServ-Arbitrage Rebate
-
-
-
-
-
-
-
-
-
-
-
-
600
0%
531012
ProfServ-Dissemination Agent
125
125
125
125
-
-
-
-
-
-
1,500
500
1,500
2,000
1,500
133%
531013
ProfServ-Engineering
-
-
-
792
1,167
1,167
1,167
1,167
1,167
1,167
1,167
1,167
792
9,333
10,125
14,000
72%
531023
ProfServ-Legal Services
260
1,008
423
748
1,083
1,083
1,083
1,083
1,083
1,083
1,083
1,083
2,438
8,667
11,105
13,000
85%
531027
ProfServ-Mgmt Consulting Sery
8,387
3,856
3,856
3,856
3,856
3,856
3,856
3,856
3,856
3,856
3,856
3,856
19,955
30,847
50,802
46,270
110%
531035
ProfServ-Property Appraiser
1,726
-
-
-
-
-
-
6,710
1,726
6,710
8,436
6,710
126%
531038
ProfServ-Special Assessment
-
6,600
-
6,600
-
6,600
6,600
100%
531045
ProfServ-Trustee Fees
6,730
-
(6,730)
-
-
-
-
-
-
-
-
-
-
-
5,157
0%
531094
ProfServ-Web Site Maintenance
92
92
92
92
92
92
92
92
92
92
92
92
367
733
1,100
1,100
100%
532002
Auditing Services
-
500
-
-
-
4,500
-
1,400
-
-
-
500
5,900
6,400
5,900
108%
541006
Postage and Freight
41
40
180
3
208
208
208
208
208
208
208
208
264
1,667
1,931
2,500
77 %
545002
Insurance -General Liability
-
-
7,749
-
-
-
-
-
-
-
-
-
7,749
-
7,749
9,389
83%
547001
Printing and Binding
-
-
115
115
115
115
115
115
115
115
-
919
919
1,379
67 %
548002
Legal Advertising
336
250
250
250
250
250
250
250
250
336
2,000
2,336
3,000
78%
549009
Misc-Bank Charges
-
-
-
-
-
-
-
-
-
-
-
-
100
0%
549070
Misc-Assessmnt Collection Cost
77
3,028
4,452
387
173
211
209
-
-
-
-
-
7,944
593
8,537
8,947
95%
549915
Misc-Web Hosting
756
1,144
413
-
564
564
564
564
564
564
564
564
2,314
4,515
6,829
6,773
101 %
551002
Office Supplies
-
-
-
-
-
-
-
-
-
100
-
100
100
100
100%
554007
Annual District Filing Fee
175
-
-
-
-
-
-
-
-
-
175
-
175
175
100%
Total Administrative
18,056
10,654
18,886
6,003
8,315
8,353
12,851
8,142
9,542
8,142
8,142
16,452
53,598
79,943
133,541
142,889
93%
Report Date: 2/20/2020
Page 6
HERITAGE BAY
Community Development District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2020
Agenda Page 63
Trend Report - General Fund
TOTAL
Acct
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Actual Thru
Projected
FY2020
Adopted
% of
No.
Account Description
Actual
Actual
Actual
Actual
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Budget
113112020
Next 8 Mths
Total
Budget
Budget
Field
531016
ProfServ-Field Management
1,507
1,507
1,788
1,350
1,069
1,069
1,069
1,069
1,069
1,069
1,069
1,069
6,152
8,553
14,705
12,830
115%
546335
R&M -Contingency
-
_
-
_
7
7
7
7
7
7
7
7
-
56
56
84
67%
Total Field
1,507
1,507
1,788
1,350
1,076
1,076
1,076
1,076
1,076
1076
1076
1076
6,152
8,609
14,761
12,914
114%
Lakes and Ponds
534021
Contracts -Lake and Wetland
5,600
5,600
5,600
5,600
5,933
5,933
5,933
5,933
5,933
5,933
5,933
5,933
22,400
47,467
69,867
71,200
98 %
534046
Contracts -Water Analysis
_
-
-
_
822
822
822
822
822
822
822
822
-
6,574
6,574
9,861
67%
534048
Contracts-WaterQuafdy
13,850
-
(3,343)
2,308
2,308
2,308
2,308
2,308
2,308
2,308
2,308
10,508
18,467
28,975
27,700
105%
534166
Contracts -Lakes 30A & 30B
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
2,000
8,000
16,000
24,000
24,000
100%
534167
Contract -Sediment Testing
-
_
_
_
546006
R&M-Aquascapng
708
708
'
708
708
-
708
-
708
-
708
-
708
-
-
5,667
-
5,667
6,675
8,500
0
67%
546090
R&M-Stormwater System
333
333
333
333
333
333
333
333
2,667
2,667
4,000
67%
546132
R&M -Lake Erosion
18,000
-
-
6,000
5,919
5,919
5,919
5,919
5,919
5,919
5,919
5,919
24,000
47,349
71,349
71,024
100%
546335
R&M -Contingency
863
863
750
250
250
250
250
250
250
250
250
2,475
2,000
4,475
3,000
149 %
568102
Reserve - Lakes
-
_
568169
Reserve-Stormwater System
-
-
_
_
_
_
_
-
3,45,255
0 %
_
-
-
-
-
-
-
-
-
185
0
Total Lakes and Ponds
26,463
22,313
8,350
10,257
18,273
18,273
18,273
18,273
18,273
18,273
18,273
18,273
67,383
146,191
213,574
275,665
77 %
Total Expenditures
46,026
34,474
29,024
17,610
27,664
27,702
32,200
27,491
28,891
27,491
27,491
35801
127,133
234,743
361,876
431,468
84%
Excess (deficiency) of revenues
Over(under)expenditures
(41,779)
126,082
194,036
3,156
(19,186)
(17,407)
(22,000)
(27,324)
(28,724)
(27324)
(27324)
(35634)
281,501
(204,938)
76,563
-
0%
Other Financing Sources (Uses)
Contrbution to (Use of) Fund Balance
-
-
-
(19,186)
(17,407)
(22,000)
(27,324)
(28,724)
(27,324)
(27,324)
(35,634)
-
(204,938)
(204,938)
0%
Total Financing Sources (Uses)
(19,186)
(17,407)
(22,000)
(27,324)
(28,724)
(27,324)
(27,324)
(35,634)
(204,938)
(204,938)
0%
Net change in fund balance
$ (41,779) $ 126,082
$ 194,036 $
3,156
$ (19,186) $ (17,407) $ (22,000) $ (27,324) $ (28,724) $ (27,324) $ (27,324) $ (35,634)
$ 281,501
$ (204,938) $
76,563 $
0%
391000 Fund Balance, Beginning (Oct 1, 2019) 502,573 502,573 502,573
Fund Balance, Ending $ 784,074 $ (204.938) $ 579,136 $ 502,573
Report Date: 2/20/2020
Page 7
HERITAGE BAY
Community Development District
Non -Ad Valorem Special Assessments - Collier County Tax Collector
(Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2020
Agenda Page 64
ALLOCATION BY FUND
Discount/
Gross
Debt
Date
Net Amount
(Penalties)
Collection
Amount
General
Lakes
Reserve
Service
Received
Received
Amount
Costs
Received
Fund
30A & 30B
Assmnts
Fund
Assessments Levied
$ 2,136,519
$ 355,191
$ 60,922
$ 31,250
$
1,689,157
Allocation %
100%
17%
3%
1 %
79%
10/31/19
$ 18,020
$ 1,019
$ 368
$ 19,406
$ 3,226
$ 553
$ 284
$
15,343
11/15/19
189,791
8,069
3,873
201,734
33,538
5,752
2,951
159,493
11/25/19
518,892
22,017
10,590
551,498
91,685
15,726
8,067
436,021
12/13/19
985,005
41,753
20,102
1,046,861
174,038
29,851
15,312
827,660
12/27/19
56,942
1,860
1,162
59,963
9,969
1,710
877
47,408
01/17/20
90,448
2,566
1,846
94,860
15,770
2,705
1,387
74,997
TOTAL
$ 1,859,098
$ 77,283
$ 37,941
$ 1,974,322
$ 328,226
$ 56,297
$ 28,878 $
1,560,922
% COLLECTED
92% 92% 92% 92% 92%
TOTAL OUTSTANDING $ 162,197 $ 26,965 $ 4,625 $ 2,372 $ 128,235
AH Funds
Report Date: 2/25/2020 Page 8
HERITAGE BAY
Community Development District
Cash and Investment Balances
January 31, 2020
ACCOUNT NAME
GENERALFUND
Operating Checking
Money Market Account
DEBT SERVICE FUND
Series 2018 Constr and Acq Fund
Series 2018 Reserve Fund
Series 2018 Revenue Fund
Agenda Page 65
BANK NAME MATURITY YIELD BALANCE
Valley National Bank
BankUnited
N/A 0.00%
N/A 1.50%
Subtotal General Fund
$ 1,916,211
350,861
2,267,072
US Bank N/A 1.3%
141,773
US Bank N/A 1.3%
392,403
US Bank N/A 1.3%
175,332
Subtotal Debt Service
709,508 (1)
Total $
2,976,580
Note (1) Invested in First American Obligation Fund
*Note: $1,408,613.38 was transferred to the trustee, US Bank, in February, 2020.
Report Date: 2/25/2020
Page 9
HERITAGE BAY
Community Development District
Construction Report
December 31, 2019
Deposit to 2018 Acquisition and Construction Account (Amount from
4/18/18)
Requisitons (Please see Requisition List)
Agenda Page 66
Series 2018 Construction Report
3,461,202
Requisitions Total
3,350,651
Less Requisitions paid in FY17
$
28,232
Total Requisitions for FY18
$
2,669,228
Total Requisitions for FY19
$
630,835
Total Requisitions for FY20
$
22,355
Sub -Total of initial dep less requisitions $ 110,551
Interest and transfers in Construction and Acquisition Account 31,222
Balance in Construction & Acq Account as of December 31, 2019 $ 141,773
Report Date: 2/20/2020
Page 10
HERITAGE BAY
Community Development District
Agenda Page 67
Series 2018 Requisition List
REQUISITONS
REQ #
FISCAL YEAR
VENDOR
AMOUNT
DATE OF CHECK
1
FY17
Heritage Bay CDD Reimb. CPH Inv # 103070
$ 7,112.44
6/29/2018
2
FY17
Heritage Bay CDD Reimb. CPH Inv # 103671
$ 8,399.67
6/29/2018
3
FY17
Heritage Bay CDD Reimb. CPH Inv # 104031
$ 6,475.70
6/29/2018
4
FY17
Heritage Bay CDD CPH Inv It H13604-2100
$ 250.00
6/29/2018
5
FY17
Heritage Bay CDD Reimb. CPH Inv # 105069
$ 2,362.81
6/29/2018
6
7
FY18
FY18
Quality Enterprises INV 67922 PAY APP 1.1
Quality Enterprises INV 67922 PAY APP 2.1
$ 206,526.48
$ 378,885.24
6/29/2018
6/29/2018
8
FY17
Heritage Bay CDD Reimb. CYK INV 30
$ 81.25
7/26/2018
9
FY17
Heritage Bay CDD Reimb. CYK Inv 31
$ 1,316.25
7/26/2018
10
FY17
Heritage Bay CDD Reimb CYK INV 32
$ 81.25
7/26/2018
11
FY17
Heritage Bay CDD Reimb. CYK INV 33
$ 1,300.00
7/26/2018
12
13
FY17
FY18
Heritage Bay CDD Reimb. CYK INV 34
Heritage Bay CDD Reimb. CYK INV 35
$ 853.00
$ 1,218.75
7/26/2018
7/26/2018
14
FY18
Heritage Bay CDD Reimb. CYK INV 36
$ 4,062.50
7/26/2018
15
FY18
Heritage Bay CDD Reimb. CYK INV 37
$ 1,446.25
7/26/2018
16
FY18
Heritage Bay CDD Reimb. CYK INV 2
$ 845.00
7/26/2018
17
FY18
Heritage Bay CDD Reimb. CClinv 1213
$ 21,562.50
7/26/2018
18
FY18
Heritage Bay CDD Reimb. CPH INV 105202
$ 9,387.86
7/26/2018
19
FY18
Heritage Bay CDD Reimb. CPH INV 105725
$ 6,769.38
7/26/2018
21
FY18
Heritage Bay CDD Reimb. CPH INV 106266
$ 12,000.00
7/30/2018
22
FY18
Heritage Bay CDD Reimb. CPH INV 106268
$ 5,000.00
7/30/2018
23
FY18
Heritage Bay CDD Reimb, CPH INV 106264
$ 2,644.95
7/30/2018
24
FY18
Heritage Bay CDD Reimb. CPH INV 106834
$ 7,026.46
7/30/2018
25
FY18
Heritage Bay CDD Reimb. CPH INV 106836
$ 1,250.00
7/30/2018
26
FY18
Heritage Bay CDD Reimb. CPH INV 107109
$ 855.95
7/30/2018
27
FY18
Heritage Bay CDD Reimb. CPH INV 107111
$ 4,777.81
7/30/2018
28
FY18
Heritage Bay CDD Reimb. CPH INV 107110
$ 2,718.76
7/30/2018
29
FY18
Heritage Bay CDD Reimb. CPH INV 107735
$ 1,482.62
7/30/2018
30
FY18
Heritage Bay CDD Reimb. CPH INV 107737
$ 660.20
7/30/2018
32
FY18
Heritage Bay CDD Reimb. CPH INV 108333
$ 6,335.00
7/30/2018
Page 11
HERITAGE BAY
Community Development District
Agenda Page 68
Series 2018 Requisition List
REQ #
FISCAL YEAR
VENDOR
AMOUNT
DATE OF CHECK
33
FY18
Heritage Bay CDD Reimb. CPH INV 108108
$ 3,753.83
7/30/2018
34
FY18
Quality Ent. Inv 68067
$ 529,151.82
8/22/2018
35
FY18
Quality Ent. Inv 68070
$ 829,714.60
8/22/2018
36*
FY18
*Please see note below
37
FY18
G to Z Turf
$ 1,540.00
9/4/2018
38
FY18
Heritage Bay Reimb CPH INV 110322
$ 30,156.65
9/14/2018
39
FY18
Heritage Bay Reimb CPH INV 110324
$ 790.05
9/14/2018
40
FY18
Heritage Bay Reimb CPH INV 107113R
$ 600.00
9/14/2018
41
FY18
Heritage Bay Reimb CYK INV 4
$ 2,778.75
9/14/2018
42
FY18
Heritage Bay Reimb CYK INV 3
$ 861.25
9/14/2018
43
FY18
Heritage Bay CDD Reimb. CPH Inv # 108997
$ 757.49
9/14/2018
44
FY18
Heritage Bay CDD Reimb. CPH Inv # 108996
$ 3,374.65
9/14/2018
45
FY18
Quality Ent. HB Phase 1 Pay App. 1.3
$ 154,281.26
9/24/2018
46
FY18
Quality Ent. HB Phase II Pay App. 2.3
$ 120,993.40
9/24/2018
47
FY18
Quality Ent HB Phase I Pay App. 1.4
$ 49,442.20
9/24/2018
48
FY18
Quality Ent HB Phase II Pay App. 2.4
$ 73,866.30
9/24/2018
49
FY18
Heritage Bay CDD Reimb. CPH Inv # 109567
$ 9,408.22
9/24/2018
50
FY18
Heritage Bay CDD Reimb. CPH Inv # 109569
$ 1,536.45
9/24/2018
51
FY18
Heritage Bay CDD Reimb. CPH Inv # 110504
$ 168.75
9/24/2018
52
FY18
Heritage Bay CDD Reimb. CPH Inv # 110502
$ 12,232.96
9/24/2018
53
FY18
Heritage Bay Reimb Lake Bank Restoration Inv #6
$ 1,738.55
11/1/2018
54
FY18
CPH Reimb #111061
$ 2,485.70
11/1/2018
55
FY18
CPH Reimb #111063
$ 356.25
11/1/2018
56
FY18
Quality Enterprises # Phase II Pay App. 2.5-2
$ 132,895.46
11/1/2018
57
FY18
CPH Reimb # 111275
$ 14,385.23
11/1/2018
58
FY18
CPH Reimb # 111352
$ 12,849.92
11/29/2018
59
FY18
CPH Reimb # 111354
$ 337.50
11/29/2018
60
FY18
Heritage Bay Reimb CYK STMT 7
$ 32.50
1/24/2019
61
FY18
Heritage Bay Reimb CYK STMT 48
$ 526.25
1/24/2019
62
FY18
Heritage Bay Reimb CPH INV 111975
$ 243.75
1/24/2019
Page 12
HERITAGE BAY
Community Development District
Agenda Page 69
Series 2018 Requisition List
REQ#
FISCAL YEAR
VENDOR
AMOUNT
DATE OF CHECK
63
FY18
CPH INV 111973
$ 2,513.00
1/24/2019
64
FY19
Heritage Bay Reimb TCC Inv # 21346
$ 4,250.00
3/28/2019
65
FY19
CPH Inv # 112570
$ 1,417.28
3/22/2019
66
FY19
CPH Inv # 113216
$ 1,672.50
3/22/2019
67
FY19
CPH Inv # 113217
$ 2,133.85
3/22/2019
68
FY19
CPH Inv # 113219
$ 487.50
3/22/2019
69
FY19
CPH Inv # 113758
$ 3,745.20
4/22/2019
70
FY19
CPH INV # 113759
$ 300.00
5/7/2019
71
72
73
FY19
FY19
FY19
CPH INV # 113813
CPH INV 4 113812
CPH INV # 114320
$ 2,606.75
$ 1,770.60
$ 1,595.50
5/7/2019
5/7/2019
5/17/2019
74
FY19
CPH #INV 114321
$ 2,611.35
5/17/2019
75
FY19
QUALITY ENTERPRISE INV # 68227 PAY APP 1.5
$ 79,970.49
5/20/2019
76
FY19
IRRIGATION SPECIALISTS INV # 9724
$ 2,950.00
5/24/2019
77
FY19
IRRIGATION SPECIALISTS INV # 9726
$ 4,466.50
5/24/2019
78
FY19
IRRIGATION SPECIALISTS INV # 972S
$ 2,950.00
6/14/2019
79
FY19
IRRIGATION SPECIALSTS INV # 9727
$ 4,466.50
6/12/2019
80
FY19
IRRIGATION SPECIALISTS INV # 9761
$ 2,100.00
6/12/2019
81
82
FY19
FY19
COPELAND SOUTHERN ENT. INV # 202A
IRRIGATION SPECIALISTS INV # 9762
$ 37,575.00
$ 2,804.00
6/12/2019
6/14/2019
83
FY19
CPH Inv 4 114919
$ 7,391.35
7/1/2019
84
FY19
CPH Inv # 114920
$ 7,588.50
7/1/2019
85
FY19
CPH Inv # 115463
$ 8,668.75
7/26/2019
86
FY19
Quality Enterprise Inv # 69841 PAY APP 4.1
$ 119,601.00
8/1/2019
87
FY19
Quality Enterprise Inv # 69902 PAY APP 3.1
$ 216,469.80
8/1/2019
88
89
FY19
FY19
CPH Inv # 115462
CPH Inv # 115569
$ 10,574.05
$ 12,642.30
8/12/2019
8/12/2019
90
FY19
Quality Enterprises Inv # 70195 PAY APP 3.2
$ 88,026.10
8/28/2019
91
FY20
CPH Inv # 116307
$ 4,720.10
10/3/2019
92
FY20
CPH # 116738
$ 521.40
11/15/2019
93
94
FY20
FY20
Quality Enterprise Inv # 70721
CPH Inv # 117659
$ 14,639.00
$ 2,474.55
1/8/2020
1/29/2020
FY17 (1)
FY18 (1)
$ 28,232.37
$ 2,669,228.45
FY19 (1)
FY20 (1)
$ 630,834.87
$22,355.05
Total (1)
'Note - Req 36 - Heritage Boy $3780 came out of the Cost of Issuance Account.
3,350,650.74
Page 13
Heritage Bay CDD
Bank Reconciliation
Bank Account No.
9727
Valley National Bank GF
Statement No.
01-20
Statement Date
1/31/2020
G/L Balance (LCY)
507,597.25
Statement Balance
G/L Balance
507,597.25
Outstanding Deposits
Positive Adjustments
0.00
Subtotal
Subtotal
507,597.25
Outstanding Checks
Negative Adjustments
0.00
Differences
Ending G/L Balance
507,597.25
Ending Balance
Difference
0.00
Posting Document
Document
Date Type
No.
Description
Outstanding Checks
12/27/2019 Payment
3574
COLEMAN, YOVANOVICH & KOESTER, P.A.
1/24/2020 Payment
3583
INNERSYNC, LTD
1/24/2020 Payment
3586
HERITAGE BAY C/O US BANK
1/29/2020 Payment
3587
HERITAGE BAY C/O US BANK
1/30/2020 Payment
3588
HERITAGE BAY COUNTRY CLUB
Total Outstanding Checks
1, 923, 226.78
0.00
1, 923, 226.78
1,415,629.53
0.00
507, 597.25
Cleared
Amount Amount
260.00
756.15
700, 000.00
708,613.38
6,000.00
1,415,629.53
0.00
0.00
0.00
0.00
0.00
Agenda Page 70
Difference
260.00
756.15
700,000.00
708,613.38
6,000.00
1,415,629.53
Page 14
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Coleman, Yovanovich & Koester, P.A.
Northern Trust Bank Building Agenda Page 72
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone: (239) 435-3535
Fax: (239) 435-1218
Page: 1
Heritage Bay CDD December 26, 2019
c/o Inframark File No: 6176-001 M
210 N. University Dr. Suite 702 Statement No: 59
Coral Springs FL 33071
Attn: Justin Faircloth
Gen Rep
SENT VIA EMAIL TO: inframark@avidbill.com
Previous Balance $1,007.50
Fees
Hours
11/01/2019 GLU Review email correspondence from Justin Faircloth on expenditure
resolution; Draft resolution relating to expenditures; Draft email
correspondence to Justin Faircloth on same
0.70
227.50
11/07/2019 GLU Review agenda for Board of Supervisors meeting
0.20
65.00
11/27/2019 GLU Review multiple email correspondence from Justin Faircloth on project
closeout; Telephone conference with Justin Faircloth on same
0.40
130.00
Professional Fees through 12/26/2019
1.30
422.50
Total Current Work
422.50
Payments
Total Payments Through 12/26/2019
Balance Due
Page 16
-1,007.50
$422.50
Coleman, Yovanovich & Koester, P.A.
Northern Trust Bank Building Agenda Page 73
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103-3556
Telephone: (239) 435-3535
Fax: (239) 435-1218
Heritage Bay CDD Page: 1
January 14, 2020
c/o Inframark File No: 6176-001 M
210 N. University Dr. Suite 702 Statement No: 60
Coral Springs FL 33071
Attn: Justin Faircloth
Gen Rep
SENT VIA EMAIL TO: inframark@avidbill.com
Previous Balance $422.50
Fees
Hours
12/11/2019
GLU Review multiple email correspondence from Justin Faircloth and Chair on
RFI from FDEM regarding bidding information; Review and comment on
proposed response; Draft email correspondence to Justin Faircloth and
Chair
0.70
227.50
12/14/2019
GLU Review multiple email correspondence from Justin Faircloth on public
assistance RFI
0.10
32.50
12/17/2019
GLU Review and respond to email correspondence from Justin Faircloth
regarding closeout forms for Quality Enterprises; Draft project completion
forms
1.00
325.00
12/23/2019
GLU Review email correspondence from Justin Faircloth on flyer relating to ADA
compliance measures; Review flyer; Brief research on same; Draft email
correspondence to Justin Faircloth
0.50
162.50
Professional Fees through 01/14/2020
2.30
747.50
Total Current Work
747.50
Balance Due
$1,170.00
Page 17
Invoice
Justin Faircloth
December 6, 2019
Heritage Bay Community Development District
Project No:
CIO INFRAMARK
Invoice No:
210 N. University Drive
Suite 702
Coral Springs, FL 33071
Heritage Bay CUD Water Quality Monitoring Events -
October 2019 & April 2020
Collier County, FL
Professional Services through November 17, 2019
Fee
Percent Previous Fee Current Fee
Billing Phase Fee Complete Billing Billing
October 2019 Water 13,850.00 100.00 0.00 13,850.00
Quality Monitoring
April 2020 Water Quality 13,850.00 0.00 0.00 0.00
Monitoring
Total Fee 27,700.00 0.00 13,850.00
Total Fee
Total this Invoice
H13610.1
116912
AgeM
110 41 (,t Fult,m `'trert
S,mlon1. 1 lotida 12771
I'honr: 407.322 nS4I
13,850.00
$13,850.00
Phase ENV-1 October 2019 Water Quality Monitoring Event and Report
CPH sampled salinity, conductivity, temperature, dissolved oxygen, pH for one (1) event within 29 lakes within the
development boundaries. CPH collected one (1) sample for each parameter to include Chlorophyll a, Total Nitrogen and
Total Phosphorus within 29 lakes. CPH prepared a report of results discussing the monitoring event and laboratory results
and provided the report to the Client
CPH. Inc.
Page 18
P.O. Box 18723
Fairfield, OH 45018-0723
INVOICE
BILL TO
Heritage Bay CDD
210 N. University Drive
Suite 702
Coral Springs, FL 33071
DESCRIPTION
CDD Implementation - Onboarding of ADA Compliant Website &
Remediation of Historical Documents
Final 50% Implementation
BALANCE DUE
Agenda Page 75
INVOICE # 18039
DATE 11 /28/2019
DUE DATE 12/13/2019
TERMS Net 15
AMOUNT
756.15
$756.15
For any questions or comments regarding invoice contact us at 513-620-4016 or billin Page 19
g@innersync.com
Agenda Page 76
6
Heritage Bay Golf & Country Club
10154 Heritage Bay Blvd.
Naples, FL 34120
239-353-7056
INVOICE
Date: 1 1 / 19/2019
INVOICE # 200
To CDD Heritage Bay
Salesperson Job Payment Terms Due Date
Qty Description Unit Price Line Total
Regrade Lake Bank on Hole 6 6000.00
Subtotal 6000.00
Sales Tax
Total 6000.00
Make all checks payable to Heritage Bay Golf & Country Club
Page 20
PROJECT
DATE
APPROVED
AMOUNT APPROVED
ACTUAL COST
UNDER/OVER
BUDGET
STATUS
NOTES Agenda Page 77
Golf Course Practice Facility
2/1/2017
3,765.21
3,765.21
Completed
Received reimbursement 4/16 for all CDD expenses.
Lake and Wetland Management Boat
Rides
3/2/2017
100.00
-
(100.00)
Completed
For Supervisors touring Lakes 30A & 30B - waiting on invoice
6 rounds of sampling ($11,498 ea.) 4/17, 7/17, & 4 in FY18 - Agreement sent to CPH on
CPH Water Quality Monitoring #3
3/2/2017
68,988.00
45,992.00
(22,996.00)
Completed
6115/17 - Board voted at the 10/17 meeting not to do the last quarter of testing as water
quality but instead as Bathymetrics determined at the 11/17 meeting as lakes
(1.2,4,6,8,9,11,13,14,16,17.1821,23,24,28, & 29)
CPH Lake Bathymetrics #2
3/2/2017
9,861.27
10,766A9
905.22
Completed
cost is 5202 52/acre @ 43 36 acres - to be completed in FY 2018
CPH Lake 30A & 30B Survey
3/2/2017
6,000.00
7,112.44
1,112.44
Completed
included reimburseable costs of $1,112.44 - Agreement sent to CPH on 6115/17
Copeland Southern FY2017 Erosion
Repairs
3/2l2017
40,550.00
41,350.00
800.00
Completed
includes a NTE amount of $500 for L6L20 on L6 side for sediment control. L6 was done
for $0, instead applied to L19 pipe for $475 - additional repairs on lake 19 included - $825
CPH Lake & 30B Rip Rap
Design/Bidding
4/6/2017
145,350.00
115,250.70
(30,099.30)
In Progress
agreement sent to CPH on 6/15117 - addtional $108,000.00 allowed for inspections and
compaction testing authorized on 6-7-18. See spreadsheet for reimbursables.
Copeland Southern FY2017 Pipe Repairs
4/6/2017
4,500,00
4,500.00
-
Completed
Not to exceed amount.
1-28/1-30 Monitoring
5/4/2017
5,000.00
2,500.00
(2,500.00)
Completed
Copeland Southern Lake 20 Repairs
7/20/2017
2,775,00
-
(2,775.00)
Deferred
Board decided not to pursue - permanent fix being engineered by CPH.
Creekbridge Hurricane Damage Repairs
9/29/2017
19,687.50
21,562.50
1,875.00
Completed
Q.E. Lake 30A/30B Erosion Restoration
10/5/2017
1,314,480.48
1,023,622.25
(290,858.23)
Completed
CPH Lake 20 North Bank
11/212017
16,950.00
14,745A0
(2,204.60)
Completed
CPH Emergency lake Bank Repair
30/A/30B
11/2/2017
117,950.00
111,362.05
(6,587.95)
In Progress
Includes design,bidding, oversight. Additional $12,500 allowed for testing on 6-7-18
CPH C.S. Replacement 30A/30B
11/2/2017
21,450.00
22,700.55
, 1,250.55
In Progress
Includes design,bidding, oversight. Reimburseables of $1,356,80
Q.E. Hurricane Emergency Lake Bank
Restoration ! Outfall Structures
1/4/2018
1.755,429 50
1,537.895 12
(217,534.38)
In Progress
LWM Lake 19 Carp Install
1/4/2018
3,708.00
(3,708.00)
Deferred
Contract sent to LWM on 1-8-18. They will handlle all permiting. Cenceled as of May 2018
CDD Meeting.
MRI Buoy Installation
2/1/2018
2,000.00
-
(2,000.00)
Deferred
Canceled as of May 2018 CDD Meeting
CPH Water/Sediment Testing FY 2019
7/1212018
34,375.00
34,375.00
Completed
Waiting on revised contract with changes to ENV-2to be 412019 & ENV-3 to be 10/2018.
Buttonwood Grass
1011 /2017
1,162, 50
1,162.50
Completed
150 3 gal. Fakahatchee Grass plants - golf course to install
Summer 2018 Erosion Work
5/3/2018
67,500.00
65,565.00
(1,935.00)
Completed
Not to Exceed Amount
MRI Stormwater System Inspection
9/6/20111
300000
3,000.00
Completed
QE Supplemental 30A East Bank
9/11/2018
260.669.20
304,495.90
43,826.70
In Progress
Added change orders #1 & 2 for $80K & $5,425 on 5/17119 - total new cost is $346,094.20
0
overage should be $85,425 or less.
PROJECT
DATE
APPROVED
AMOUNT APPROVED
ACTUAL COST
UNDER/OVER
BUDGET
STATUS
NOTES Agenda Page 78
QE North Bank Lake 20
9/11/2018
149,039.00
134,240.00
(14,799.00)
Completed
Final documents received 12/18/19 final requisition regeust submitted 12/20/19
CPH Muck Probe Sampling FY 2019
10/4/2018
5,600.00
5,600.00
Completed
sent signed contract to CPH on 10/10/18
ADA Site Compliance Review
10/4/2018
199.00
199.00
Completed
sent signed contract to on 10/8118
CPH Boat Launch Design
12/6/2018
22,000.00
9,318.56
(12,681.44)
Deferred
NTE - waiting on contract from CPH - sent signed contract to CPH and Recording/Finance
on 1/18/19 - Borad decided to abandon this project at the Feb 2019 meeting.
QE Boat Launch Construction
12/6/2018
28,000,00
56320
(27,436.80)
Deferred
NTE - waiting on CPH design - Board Decided to terminate project at the February 2018
meeting.
LWM Cypress Tree Trimming
12/6/2018
3,500.00
3,500.00
Completed
sent entails to LWM on 12/27/18 & 118/19
Drone Video of Lakes 30A&30B
12/6/2018
5,000.00
-
(5,000.00)
Deferred
NTE - reached out to Tim Hall, reached out to Florida Aerial Survey on 117118.
Inframark Lake Bank Erosion Evaluation
12/6/2018
2,000.00
2,000.00
Completed
NTE
Received proposal from LWM 4/16/19 & returned signed. 5/17/19 requested littorals stop
LWM Littoral Planting Lakes 4 & 5
3/22/2019
1,111 50
1,111 50
Completed
being planted and moved to lake 24 if necessary due to lake bank restoration per
Chairman. Communicated week of 5/27/29 to plant lake 4.
MRI SWS Cleaning
3/22/2019
35,350.00
34,600.00
(750.00)
Completed
Documents obtained. Waiting on inspection date.
$124,100 - NTE amount approved at the 3/22/19 meeting. Signed contract sent 4/15/19.
Sent signed contract to Recording/Finance on 5117119. mating on reimbursement from
CS Lake Bank Restoration
3/22/2019
142,225.00
146,925.00
4,700.00
Completed
Hotwire - sent email on 5/17/19 for $2,550 in damages. Sent revised invoice to Hotwire on
5/22119 for $1 350. Additional $2,775 for Terrace I damages(reimbursement received),
$7,775 for Terrace II damaages(reimbursement received) both approved at the 2/14/19
meeting, and $7,575 for lake 4 drain as approved at the 6/6/19 meeting.
HBGCC Lake 6 Bank Restoration
3/22/2019
6,000.00
6,000.00
"'1
Completed
LWM Palm Removal (4 trees)
4/26/2019
1.000.00
1,000.00
Completed
Price determined after the meeting.
I.S. Lake 20 Irrigation Re -Route
5/17/2019
14,833.00
19,737.00
4,904.00
Completed
sent documents to I.S. on 5117/19 need COI, addendum. Change order in the amount of
$2,017 approved on 5/29/19. Board approved all overages at the 6/6/19 meeting
LWM Bathymetric Survey Lake 30B
5/17/2019
1,750,00
1,750,00
-
Completed
C.S. Lake 14 & 21 repairs
10/3/2019
7,450.00
7,4%00
Completed
Sent does to Scott on 10/7/19. waiting on signed addendum.
Lake 30B Marker installation
10/3/2019
1205 00
2,474.57
(730.43)
Completed
CPH FY2020 Water Sampling
10/3/2019
27,700.00
13,850.00
(13,850.00)
In Progress
Total for all Projects
4,671,926.45
4,085,340.25
(586,586.20)
Totals for Projects Shown 4,355,286.45 3,762,041.94 (593,244.51) updated 2/25/20
Updated 1/31/2020
Agenda Page 79
Heritage Bay CDD Rip Rap Project Lakes 30A & 30B I
TOTAL SPENT
$3,403,956
PROJECT
DATE APPROVED
ACTUAL COST
STATUS
NOTES
Lake 30A & 30B Rip Rap Project
4/6/2017
1,155,933.99
Completed
Hurricane Erosion Repairs 30A/30B
10/5/2017
1,657,522.17
In Progress
Outfall Structures 30A/30B
11/2/2017
22,700.55
In Progress
North Bank 20
11/2/2017
169,248.65
Completed
Creekbridge Hurricane Damage Repairs
9/29/2017
21,562.50
Completed
Copeland Southern 18
5/3/2018
5,201.25
Completed
Copeland Southern 20 S.W. side
5/3/2018
23,726.25
Completed
Copeland Southern 19 W side
3/22/2019
37,575.00
Completed
FEMA
10/1/2017
5,990.00
In Progress
QE Supplemental 30A East Bank
9/11/2018
304,495.90
In Progress
Total
3,403,956.26
Agenda Page 81
HERITAGE BAY
Community Development District
Annual Operating and Debt Service Budget
Fiscal Year 2021
Proposed Budget
(Meeting 3/5/20)
Prepared by:
(biNFRAMARK
.A;IIVCTUPt VANA,,tVtVf 5tAk LL ,
HERITAGE BAY Agenda Page 82
Community Development District
Table of Contents
Page #
OPERATING BUDGET
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balance ...................................
1 - 2
Exhibit A - Allocation of Fund Balances............................................................................
3
BudgetNarrative.........................................................................................................
4-7
DEBT SERVICE BUDGET
Series 2018
Summary of Revenues, Expenditures and Changes in Fund Balances ...................................
8
AmortizationSchedule..................................................................................................
9
BudgetNarrative...............................................................................................................
10
SUPPORTING BUDGET SCHEDULES
2020-2021 Non -Ad Valorem Assessment Summary................................................................. 11
Agenda Page 83
Community Development District
Budget Overview
Fiscal Year 2021
Agenda Page 84
HERITAGE BAY
Community Development District
Operating Budget
Fiscal Year 2021
HERITAGE BAY
Community Development District
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
ADOPTED
ACTUAL ACTUAL BUDGET
ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020
Agenda Page 85
General Fund
ACTUAL PROJECTED TOTAL
THRU FEB- PROJECTED
JAN-2020 SEP-2020 FY 2020
ANNUAL
BUDGET
FY 2021
REVENUES
Interest -Investments
$ 3,241
$ 7,367 $
2,000 $
1,629 $
3,258 $
4,887 $
2,000
Hurricane Irma FEMA Refund
44,179
3,787
-
3,787
Interest - Tax Collector
96
1,087
-
999
-
999
-
SpecialAssmnts- TaxCollector
355,190
355,190
355,190
328,226
26,964
355,190
355,190
Special Assmnts- Lakes 30A & 30B
60,922
60,923
60,923
56,297
4,626
60,923
60,923
Special Assmnts- Reserves
31,250
31,250
31,250
28,878
2,372
31,250
31,250
Special Assmnts- Discounts
(16,490)
(16,333)
(17,895)
(16,182)
(799)
(16,981)
(17,895)
Other Miscellaneous Revenue
31,000
36,800
-
5,000
-
5,000
-
TOTAL REVENUES
465,209
520,463
431,468
408,634
36,421
445,055
431,468
EXPENDITURES
Administrative
P/R-Board of Supervisors
FICA Taxes
ProfServ-Arbitrage Rebate
ProfServ-Dissemination Agent
ProfServ-Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ-Property Appraiser
ProfServ-Special Assessment
ProfServ-Trustee Fees
ProfServ-Web Site Maintenance
Auditing Services
Postage and Freight
Insurance - General Liability
Printing and Binding
Legal Advertising
Misc-Bank Charges
Misc-Assessmnt Collection Cost
Misc-Web Hosting
Office Supplies
Annual District Filing Fee
Total Administrative
16,000
8,000
9,000
1,800
7,200
9,000
9,000
1,224
612
689
138
551
689
689
-
-
600
-
600
600
600
-
1,500
1,500
500
1,000
1,500
1,545
22,878
27,411
14,000
792
13,208
14,000
14,000
26,871
28,676
13,000
2,438
10,562
13,000
13,000
41,793
44,972
46,270
19,955
30,846
50,801
47,658
-
6,710
6,710
1,726
4,984
6,710
6,710
5,464
6,200
6,600
6,600
-
6,600
6,798
-
-
5,157
-
5,157
5,157
5,157
773
1,000
1,100
367
734
1,101
1,133
3,700
5,800
5,900
500
5,400
5,900
5,900
2,839
739
2,500
264
528
792
2,500
15,389
7,750
9,389
7,749
-
7,749
7,749
7,428
1,911
1,379
-
919
919
947
3,241
1,806
3,000
336
672
1,008
3,000
1
1
100
-
67
67
100
(613)
4,174
8,947
7,944
587
8,947
8,947
47
1,612
6,773
2,314
515
2,829
6,773
-
-
100
-
67
67
100
175
175
175
175
-
175
175
147,210
149,049
142,889
53,598
83,597
137,611
142,481
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 1
HERITAGE BAY
Community Development District
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
ACCOUNT DESCRIPTION
Field
ProfServ-Field Management
R&M -Contingency
Capital Outlay
Total Field
ADOPTED
ACTUAL ACTUAL BUDGET
FY 2018 FY 2019 FY 2020
Agenda Page 86
General Fund
ACTUAL PROJECTED TOTAL
THRU FEB- PROJECTED
JAN-2020 SEP-2020 FY 2020
ANNUAL
BUDGET
FY 2021
11,536 20,688 12,830 6,152 6,678 12,830 13,215
- - 84 - 56 56 4,107
- 57,825 - - - -
11,536 78,513 12,914 6,152 6,734 12,886 17,322
Lakes and Ponds
Contracts -Lake and Wetland
71,200
67,200
71,200
22,400
48,800
71,200
67,200
Contracts -Water Analysis
10,766
5,600
9,861
-
9,861
9,861
9,861
Contracts -Water Quality Monitoring
22,996
27,700
27,700
10,508
17,192
27,700
27,700
Contracts -Lakes 30A & 30B
12,000
18,000
24,000
8,000
16,000
24,000
24,000
Contracts -Sediment Testing
-
6,675
6,675
-
6,675
6,675
6,675
R&M-Aquascaping
2,559
8,500
5,667
5,667
8,500
R&M - Stormwater System
-
4,000
4,000
-
4,000
4,000
4,000
R&M -Lake Erosion
37,800
575
71,024
24,000
48,000
72,000
71,024
R&M -Contingency
-
5,250
3,000
2,475
4,950
7,425
3,000
Improvement -Lake Bank Restoration
29,512
39,050
-
_
-
_
Reserve - Lakes
-
-
31,250
31,250
31,250
Reserve - Stormwater System
-
33,600
18,455
-
-
18,455
18,455
Total Lakes and Ponds
184,274
210,209
275,665
67,383
161,145
278,233
271,665
Debt Service
Operating Loan Repayment
13,141
-
_
_
-
Interest Expense -Note
1,554
Total Debt Service
14,695
TOTAL EXPENDITURES
357,715
437,771
431,468
127,133
251,475
428,730
431,468
Excess (deficiency) of revenues
Over (under) expenditures
107,494
82,692
281,501
(215,054)
16,325
OTHER FINANCING SOURCES (USES)
Interfund Transfer- In
28,232
_
TOTAL OTHER SOURCES (USES)
28,232
-
_
Net change in fund balance
135,726
82,692
281,501
(215,054)
16,325
-
FUND BALANCE, BEGINNING
284,155 $
419,881
502,573
502,573
502,573
518,898
FUND BALANCE, ENDING
$ 419,881 $
502,573 $
502,573 $
784,074 $
(215,054) $
518,898 $
518,898
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 2
HERITAGE BAY Agenda Page 87
Community Development District
Exhibit "A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance - Fiscal Year 2021 $ 518,898
Net Change in Fund Balance - Fiscal Year 2021 -
Reserves - Fiscal Year 2021 Additions 49,705
Total Funds Available (Estimated) - 9/30/2021 568,603
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve - First Quarter Operating Capital 95,441
Reserves - Erosion Control (Prior years) 14,687
Reserves
- Lakes (Prior Years)
125,000
Reserves
- Lakes (FY20)
31,250
Reserves
- Lakes (FY21)
31,250 187,500
Reserves
- Stormwater System (Prior Years)
3,310
Reserves
- Stormwater System (FY20)
18,455
Reserves
- Stormwater System (FY21)
18,455 40,220
Reserves
- Loan (Prior years)
4,750
Subtotal 342,598
Total Allocation of Available Funds 342,598
Total Unassigned (undesignated) Cash
Notes
(1) Represents approximately 3 months of operating expenditures
$ 226,006
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 3
4
HERITAGE BAY
Community Development District
Budget Narrative
Fiscal Year 2021
Agenda Page 88
General Fund
REVENUES
Interest -Investments
The District earns interest on the monthly average collected balance for their money market accounts.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels (using the uniform method) within the
District in order to pay for the operating expenditures during the Fiscal Year.
Special Assessments -Lakes 30A & 30B
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels (using the uniform method) within the
District in order to pay for the repair of Lakes 30A & 30B and any impending debt associated with making repairs.
Special Assessments -Reserves
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels (using the uniform method) within the
District in order re-establish reserves which were depleted due to the District having to address numerous lake bank
erosion issues.
Special Assessments -Discounts
Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of
assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The
budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative.
P/R-Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all meetings.
FICA Taxes are calculated at 7.65% of gross payroll.
Professional Services -Arbitrage Rebate
The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability
on its bonds
Professional Services -Dissemination Agent
This line item is to cover dissemination services as required. Services are provided by Inframark.
Professional Services -Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board
meetings when requested, review of invoices, and other specifically requested assignments.
Professional Services -Legal Services
The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings,
review of contracts, agreements, resolutions and other research as directed or requested by the BOS District Manager.
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 4
5
HERITAGE BAY
Community Development District
Budget Narrative
Fiscal Year 2021
EXPENDITURES
Administrative (continued)
Agenda Page 89
General Fund
Professional Services -Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Inframark Infrastructure Management Services. Inframark manages all of the District's financial activities such as
accounts payable, financial statements, auditing and budgeting in accordance with the management contract in effect.
Professional Services -Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser
for necessary administrative costs incurred to provide this service which is based upon 1.5% of the anticipated Non -Ad
Valorem assessment collections.
Professional Services -Special Assessment
This is the Administrative fees to prepare the District's special assessment roll.
Professional Services -Trustee Fees
The District pays US Bank an annual fee for trustee services on the Series 2018 Special Assessment Bond. The
budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses.
Professional Services -Web Site Maintenance
Inframark Management Services oversees the District's email accounts and provides assistance to Campus Suite regarding
the website as necessary.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter.
Postage and Freight
Actual postage used for District mailings including agenda packages, vendor checks and other correspondence.
Insurance -General Liability
The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They
specialize in providing governmental insurance coverage. The budgeted amount projects a 10% increase in the premium.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings, and other special projects.
Legal Advertisinq
The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of
general circulation.
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 5
6
HERITAGE BAY
Community Development District
Budget Narrative
Fiscal Year 2021
EXPENDITURES (continued)
Administrative (continued)
Agenda Page 90
General Fund
Miscellaneous -Bank Charges
In the rare event of bank service charges from operating or money market accounts, the cost will be assigned here.
Miscellaneous -Assessment Collection Costs
The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The assessment collection cost is based on a maximum of 2% of the anticipated assessment collections.
Miscellaneous -Web Hosting
The District incurs costs for maintaining the District's website domain and email accounts.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of $175 to the Department of Economic Opportunity Division of Community
Development.
Field
Professional Services -Field Management
Field Management Services for the District is performed by Inframark Infrastructure Management Services. This includes
the regular inspection of all District assets and contractor performance monitoring. A monthly report is provided for the
Board's review to allow for their consideration of issues and action to consider.
R&M -Contingency
All other field expenses that do not fall into the category described above will be expensed to contingency.
Lakes & Ponds
Contracts -Lake and Wetland
A contract was negotiated with Lake & Wetland Management for monthly lake maintenance of the District's lakes and littoral
shelf maintenance which includes approximately 14.52 acres. Fluorodine Treatment was added May 2015.
Contracts -Water Analysis
A contract was negotiated with CPH for bathymetric to be performed on Lakes.
Contracts -Water Qualitv Monitorinq
A contract was negotiated with CPH for testing of the lakes and water quality monitoring.
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 6
7
HERITAGE BAY
Community Development District
Budget Narrative
Fiscal Year 2021
Agenda Page 91
General Fund
EXPENDITURES (continued)
Lakes & Ponds (continued)
Contracts -Lakes 30A & 30B
A contract was negotiated with Lake & Wetland Management for monthly maintenance of lakes 30A & 3013.
Contracts -Sediment Testing
Contract with CPH to do sediment testing in the District lakes.
R&M-Aguascaping
This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract.
R&M-Stormwater System
This is for any repair and maintenance expenses pertaining to the stormwater system.
R&M -Lake Erosion
This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract.
R&M -Contingency
All other lake expenses that do not fall into the previous repair and maintenance categories will be expensed to
contingency.
Reserve -Lakes
Lake improvement expenses that are projected to occur in the future are appropriated with this account.
Reserve-Stormwater Svstem
Stormwater system/drainage expenses that are projected to occur in the future are appropriated with this account.
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 7
8 Agenda Page 92
HERITAGE BAY
Community Development District
Debt Service Fund
Budget Narrative
Fiscal Year 2021
REVENUES
Interest -Investments
The District earns interest on the monthly average collected balance for their trust accounts.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels (using the uniform method) within the
District in order to pay for the operating expenditures during the Fiscal Year.
Special Assessments -Discounts
Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of
assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The
budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
Professional Services -Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser
for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5% of the
anticipated Non -Ad Valorem assessment collections.
Miscellaneous -Assessment Collection Costs
The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The
assessment collection cost is based on a maximum of 2% of the anticipated assessment collections.
Debt Service
Principal Debt Retirement
The District pays regular principal payments annually in order to pay down/retire the debt.
Interest Expense
The District makes semi-annual interest payments on the outstanding debt.
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 8
Agenda Page 93
HERITAGE BAY
Community Development District
Debt Service Budget
Fiscal Year 2021
HERITAGE BAY Agenda Page 94
Community Development District Series 2018 Debt Service Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2021 Proposed Budget
ADOPTED
ACTUAL
PROJECTED
TOTAL
ANNUAL
ACTUAL
ACTUAL
BUDGET
THRU
FEB-
PROJECTED
BUDGET
ACCOUNT DESCRIPTION
FY 2018
FY 2019
FY 2020
JAN-2020
SEP-2021
FY 2020
FY 2021
REVENUES
Interest -Investments
$ 3,925 $
17,479
$ -
$ 3,342
$ 668
$ 4,010
$ 3,000
Special Assmnts- Tax Collector
16,736
1,689,155
1,689,155
1,560,922
128,233
1,689,155
1,689,155
Special Assmnts- Discounts
-
(61,668
(67,566)
(61,101)
(5,129)
(67,566)
(67,566)
Other Miscellaneous Revenues
10,263
_
_
_
TOTAL REVENUES
30,924
1,644,966
1,621,589
1,503,163
123,772
1,625,599
1,624,589
EXPENDITURES
Administrative
ProfServ-Arbitrage Rebate
-
600
-
-
ProfServ-Property Appraiser
-
19,629
25,337
6,493
18,844
25,337
25,337
ProfServ-Trustee Fees
-
7,655
-
_
_
_
Misc-Assessmnt Collection Cost
-
15,757
33,783
29,996
2,564.66
33,783
33,783
Total Administrative
43,641
59,120
36,489
21,409
59,120
59,120
Debt Service
Principal Debt Retirement
16,110,000
990,000
1,005,000
-
1,005,000
1,005,000
1,030,000
Principal Prepayments
-
5,000
-
5,000
-
5,000
-
Interest Expense
283,983
597,305
556,688
278,269
278,269
556,538
535,181
Cost of Issuance
204,039
-
_
_
DS Bond Discount
281,935
Underwriter
160,963
Total Debt Service
17,040,920
1,592,305
1,561,688
283,269
1,283,269
1,566,538
1,565,181
TOTAL EXPENDITURES
17,040,920
1,635,946
1,620,808
319,758
1,304,677
1,625,658
1,624,302
Excess (deficiency) of revenues
Over (under) expenditures
_ (17,009,996)
9020
781
1, 183,405
(1,180,905)
(59)
287
OTHER FINANCING SOURCES (USES)
Operating Transfers -In
1,770,429
Proceeds of Refunding Bonds
16,095,000
- _
Contribution to (Use of) Fund Balance
-
- 781
-
287
TOTAL OTHER SOURCES USES
17,865,429
781
287
Net change in fund balance
855,433
9,020 781
1,183,405 (1,180,905)
(59) 287
FUND BALANCE, BEGINNING
(1)
855,432 864,452
864,452 -
864,452 864,393
FUND BALANCE, ENDING
$ 855,432 $
864,452 $ 865,233 $
2,047,857 $ (1,180,905) $
864,393 $ 864,681
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 8
HERITAGE BAY
Community Development District
Amortization Schedule
2018 Refunding of Series 2018A-1 and A-2 Special Assessment Refunding Bonds
Agenda Page 95
Year
Principal
Special calls
Interest
Principal
Balance
FYTotal DS
11/1/2020
267,590.63
267,590.63
1,550,859.38
5/1/2021
1,030,000
2.25%
267,590.63
1,297,590.63
11/1/2021
256,003.13
256,003.13
1,553,593.75
5/1/2022
1,055,000
2.50%
256,003.13
1,311,003.13
11/1/2022
242,815.63
242,815.63
1,553,818.75
5/1/2023
1,090,000
2.625%
242,815.63
1,332,815.63
11/1/2023
228,509.38
228,509.38
1,561,325.00
5/1/2024
1,120,000
2.625%
228,509.38
1,348,509.38
11/1/2024
213,809.38
213,809.38
1,562,318.75
5/1/2025
1,150,000
2.75%
213,809.38
1,363,809.38
11 /1 /2025
197, 996.88
197, 996.88
1,561, 806.25
5/1/2026
1,180,000
3.00%
197,996.88
1,377,996.88
11 /1 /2026
180, 296.88
180,296.88
1, 558, 293.75
5/1/2027
1,220,000
3.00%
180,296.88
1,400,296.88
11 /1 /2027
161, 996.88
161, 996.88
1,562, 293.75
5/1/2028
1,255,000
3.00%
161,996.88
1,416,996.88
11 /1 /2028
143,171.88
143,171.88
1,560,168.75
5/1/2029
1,290,000
3.00%
143,171.88
1,433,171.88
11 /1 /2029
123,821.88
123,821.88
1,556,993.75
5/1/2030
965,000
3.125%
123,821.88
1,088,821.88
11 /1 /2030
108,743.75
108,743.75
1,197, 565.63
5/1/2031
1,000,000
3.25%
108,743.75
1,108,743.75
11/1/2031
92,493.75
92,493.75
1,201,237.50
5/1/2032
1,030,000
3.25%
92,493.75
1,122,493.75
11/1/2032
75,756.25
75,756.25
1,198,250.00
5/1/2033
1,065,000
3.25%
75,756.25
1,140,756.25
11/1/2033
58,450.00
58,450.00
1,199,206.25
5/1/2034
1,100,000
3.375%
58,450.00
1,158,450.00
11/1/2034
39,887.50
39,887.50
1,198,337.50
5/1/2035
1,140,000
3.375%
39,887.50
1,179,887.50
11/1/2035
20,650.00
20,650.00
1,200,537.50
5/1/2036
1,180,000
3.50%
20,650.00
1,200,650.00
1,200,650.00
18,875,000
5,380,525.00
24,255,525.00
Annual Operating and Debt Service Budget
Fiscal Year 2021 Page 9
HERITAGE BAY Agenda Page 96
Community Development District
Debt Service Fund
Budget Narrative
Fiscal Year 2021
REVENUES
Interest -Investments
The District earns interest on the monthly average collected balance for their trust accounts.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels (using the uniform method) within the
District in order to pay for the operating expenditures during the Fiscal Year.
Special Assessments -Discounts
Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of
assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The
budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
Professional Services -Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser
for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5% of the
anticipated Non -Ad Valorem assessment collections.
Miscellaneous -Assessment Collection Costs
The District reimburses the Collier County Tax Collector for necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The
assessment collection cost is based on a maximum of 2% of the anticipated assessment collections.
Debt Service
Principal Debt Retirement
The District pays regular principal payments annually in order to pay down/retire the debt.
Interest Expense
The District makes semi-annual interest payments on the outstanding debt.
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 10
Agenda Page 97
HERITAGE BAY
Community Development District
Supporting Budget Schedules
Fiscal Year 2021
HERITAGE BAY
Community Development District
Comparison of Assessment Rates
Fiscal Year 2021 vs. Fiscal Year 2020
Agenda Page 98
All Funds
Product
General Fund
FY 2021 FY 2020
Percent
Change 9
Series 2018 Debt Service
FY 2021 FY 2020 Percent
Change
Total Assessments per Unit
FY 2021 FY 2020 Percent
Change
Units
Executive
$357.89
$357.89
0%
$1,928.85
$1,928.85
0%
$2,286.74
$2,286.74
0%
139
Classics
$357.89
$357.89
0%
$3,050.09
$3,050.09
0%
$3,407.98
$3,407.98
0%
95
Classics II
$357.89
$357.89
0%
$3,294.57
$3,294.57
0%
$3,652.46
$3,652.46
0%
18
Coach
$357.89
$357.89
0%
$1,361.54
$1,361.54
0%
$1,719.43
$1,719.43
0%
184
2 Story
$357.89
$357.89
0%
$1,134.62
$1,134.62
0%
$1,492.51
$1,492.51
0%
364
4 Story
$357.89
$357.89
0%
$907.69
$907.69
0%
$1,265.58
$1,265.58
0%
450
1250
Annual Operating and Debt Service Budget
Fiscal Year 2021
Page 11
Agenda Page100
6INFRAMARK
INFRASTRUCTURE MANAGEMENT SERVICES
Heritage Bay CDD
01/28/20 — Field Management Report
Ow
r-
www.inframarkims.com
Inspected on: 01/28/20 by: Tim Hall & Tina Williams
Agenda Page101
1. Lake Management
The water levels have dropped again as a result of the lack of rain but do not appear to be as
low as they were this time last year. No flow issues with the storm water system were noted.
None of the lake interconnects were flowing including the outfalls into the Cocohatchee Canal.
Additional lake maintenance information is found below; all lake issues are low density unless
otherwise noted.
a. Algae on Lakes: Algae levels have decreased across all lakes except for Lake 29, which has
filamentous algae growing along the perimeter. Minor amounts of algae noted on Lakes 1, 6, 9,
up in the littoral rings around the lakes.
Lake 27 Lake 29
b. Littorals:
i. Alligator Flag in Lakes: No issues noted.
ii. Phragmites in Littorals of Lake 308: Grass to east of weir structure has been sprayed
while to the west is spreading. Follow up treatment still needed to prevent torpedo grass.
W-' , , "
Inframark Monthly Management Report
Agenda Page 102
iii. Torpedo Grass in Littorals of Lake 30B North Side: Torpedo grass treated and no
longer spreading.
C. Rocks: No issues noted
d. Weeds:
i. Alligator Weed in Lakes. No new issues observed.
ii. Brazilian Pepper: No new issues observed.
iii. Cattails in Lakes: No new issues observed
iv. Climbing Hemp Vine in Lakes: No issues observed.
v. Dollar Weed in Lakes: No issues observed.
M
rilla noted in Lakes 28
Lake 28 Lake 29
vii. Illinois Pond Weed in Lakes: Pond Weed still noted in many of the lakes but density is
greatly reduced. Observed in Lakes 5, 6, 8, 9, 10, 11, 12, 14, 15, 16, 18, 19, 20, 25, 30A and
3013.
Inframark Monthly Management Report 2
Lake 6
Lake 18
Agenda Page103
viii. Palms on Lake Banks. Palm observed along Lake 5 and Lake 11 west banks.
Lake 5
ix. Red Ludwigia in Lakes Noted in Lakes 6,10, and 12
Lake 11
Lake 6 Lake 10
x. Sedges in Lakes. No issues observed.
Inframark Monthly Management Report
Agenda Page104
xi. Spatterdock/Lily Pads in Lakes: Noted in Lake 3 but appeared to have been treated.
Lake 3
xii. Torpedo Grass in Lakes' to small amounts around lakes 4, 5, 8, 9, 11, 14, 16, 19, 20, 26,
and 30A & B.
Ow
Lake 8
Lake 19
Lake 16
Chara noted in Lake 19
e. Trash in Lakes. Debris noted in Lakes 14, 18, 24, and 30A
Inframark Monthly Management Report 4
Agenda Page105
Lake 14 (plastic bag)
Lake 30A (palm frond)
f. Bulkheads: No issues noted
g. Clippings in Lakes: No issues noted
2. Lake Bank Erosion
Lake 18 (plastic bag)
a. Lake 12: Erosion along east side of lake, exposed pipes
Inframark Monthly Management Report
b. Lake
''
Erosion alo
Agenda Page106
western bank near 10385 Heritage Bay Blvd. Next to splice box
C. Lake 13 Erosion causing bank to slide and exposing pipes. May be irrigation related
d. Lake 22. Erosion by spillway exposing underlayment
Inframark Monthly Management Report
Agenda Page107
3. Storm Drainage System
a. Control Structures:
I I
iv
v
Basin 1: Control Structure 1-3/1-10 was not flowing.
Basin 2, Control Structure 1-6/1-20 was not flowing. Control Structure L12/1-20 was not
flowing.
Basin 3: Control Structure L25L30 was not flowing.
Basin 4 & S; Control Structure 1-28/1-30 was not flowing. Structure L29/1-30 was not
flowing.
Basin 6: Control Structure 1-27/1-30 was not flowing. Control Structure L30/C00O3 was not
flowing. Control Structure L30/C00O2 was not flowing.
b. Drains' No issues noted.
c. Roadway Catch Basins
d. Cat-'- n _ _ . _
No issues observed.
e. Inter-Connect/Drain Pipes: No issues observed
f. Illicit Discharges' No issues observed.
g. Lake Drainage Pipes: No new issues observed
still not set correctly.
Inframark Monthly Management Report 7
Agenda Page108
4. Fish/Wildlife Observations:
® Bass ® Bream ❑ Catfish
® Egrets ❑ Herons ❑ Coots
®Anhinga ❑ Cormorant ❑ Osprey
❑ Wood stork ❑ Otter ® Alligators
® Turtles ❑ Other: Turkey, Grey squirrel
® Gambusia
® Gallinules
❑ Ibis
❑ Snakes
5. Residential Complaints/Concerns: None reported or observed.
6. Non-CDD Issues: Fertilizer from golf course on pathways in several areas.
Inframark Monthly Management Report 8
Agenda Page109
661INFRAMARK
INFRASTRUCTURE MANAGEMENT SERVICES
Heritage Bay CDD
02/24/20 — Field Management Report
C
www.inframarkims.com
Inspected on: 02/20/20 by: Tim Hall & Tina Williams
Agenda Page110
1. Lake Management
The water levels have held pretty steady this month with only a slight drop in levels. No flow
issues with the storm water system were noted. None of the lake interconnects were flowing
including the outfalls into the Cocohatchee Canal. Additional lake maintenance information is
found below; all lake issues are low density unless otherwise noted.
a. Algae on Lakes Algae levels were low this month. Minor amounts of algae were noted on
Lakes 1, 6, 9, and 29. It was mostly caught up in the littoral rings around the lakes.
Lake 6
b. Littorals:
i. Alligator Flag in Lakes: No issues noted.
ii. Phragmites in Littorals of Lake 308: Grass to east of weir structure starting to degrade.
Follow up treatment still needed to prevent torpedo grass.
Inframark Monthly Management Report 1
Agenda Page 111
iii. Torpedo Grass in Littorals of Lake 30B North Side: Torpedo grass treated but
regenerating.
C. ROCS Weeds noted in rocks along lakes 20 and 30A
Lake 20
d. Weeds:
i. Alligator Weed in Lakes: No new issues observed.
ii. Brazilian Pepper: No new issues observed.
iii. Cattails in Lakes, One cattail noted on east bank of Lake 5.
Lake 5
iv. Climbing Hemp Vine in LakEYI� No issues observed.
v. Dollar Weed in Lakes: No issues observed.
Lake 30B
Inframark Monthly Management Report 2
Agenda Page112
vi. Hydrilla in Lakes: Hydrilla noted in Lakes 28, and 29
V! I
Lake 28
Illinois Pond Weed in lakes: Pond Weed still noted in many of the lakes but density is
),12,14,16,18,19,20,25,30Aand 30B.
Lake 6
viii. Palms on Lake Banks: No issues noted.
a in Lakes: Noted in Lake 6.
.ti
Lake 6
Lake 30A
Inframark Monthly Management Report 3
Agenda Page113
x. Sedges in Lake:: No issues observed.
xi. Spatterdock/Llly Pads in Lakes; Noted in Lake 3 but much lower density after treatment.
Lake 3
xii. Torpedo Grass in Lakes: In small amounts around Lakes 1, 4, 5, 6, 8, 9, 10, 11, 12, 20, 26,
Lake 28
xiii. Various Submerged weeds in Lakes: No issues noted
`!�Sh in Lakes: Debris noted in Lakes 14, 17, 21, and 30A
Lake 14 (plastic bag)
Lake 21 (plastic bag)
Inframark Monthly Management Report 4
Agenda Page 114
47
Lake 30A (palm frond)
f. Bulkheads: Weeds noted in Lake 19 bulkhead
Or
Lake 19
g. Clippings in Lakes No issues noted
2. Lake Bank Erosion
a. Lake 4: Erosion over geotube associated with roof downspouts.
f SEEM-- = = - 1i I- M, a- ID - '.' . r -
Inframark Monthly Management Report 5
Agenda Page115
b. Lake 13: Erosion causing bank to slide and exposing pipes. Some recent irrigation work noted.
C. Lake 21: small eroded area noted on west bank
d. I -I,- - -- -
Inframark Monthly Management Report
yment
Agenda Page116
3. Storm Drainage System
a. Control Structures:
i. Basin 1° Control Structure 1-3/1-10 was not flowing.
ii. Basin 2 Control Structure 1-6/1-20 was not flowing. Control Structure 1-12/1-20 was not
flowing.
iii. Basin 3 Control Structure 1-251-30 was not flowing.
iv. Basin 4 9 S: Control Structure 1-28/1-30 was not flowing. Structure 1-29/1-30 was not
flowing.
v. Basin 6 Control Structure 1-27/1-30 was not flowing. Control Structure L30/C00O3 was not
flowing. Control Structure L30/C00O2 was not flowing.
b.tI One drain cover noted off of pipe by Lake 4.
c. Roadway Catch Basins: No issues observed.
d. Catch Basins: No issues observed.
e. Inter-Connect/Drain Pipes: No issues observed
f. Illicit Discharges: No issues observed.
g. Lake Drainage Pipes No new issues observed
Inframark Monthly Management Report 7
Agenda Page 117
4. Fish/Wildlife observations
® Bass
® Bream
❑ Catfish
® Gambusia
® Egrets
Herons
Elcoots
® Gallinules
®Anhinga
Cormorant
Osprey
Ibis
❑ Wood stork
Otter
® Alligators
❑ Snakes
® Turtles
Other: Turkey,
5. Residential Complaints/Concerns: None reported or observed.
6. Non-CDD Issues' No issues observed.
Inframark Monthly Management Report
Agenda Page119
MANAGEMENT SERVICES MASTER AGREEMENT
This Management Services Master Agreement (the "Agreement") is made this 30`h day of January 2020.
("Commencement Date"), between:
1) HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT, a Community Development
District with its principal place of business at 210 North University Parkway, Suite 702, Coral
Springs, Florida 33071. (hereinafter the "District"); and
2) INFRAMARK, LLC, a Texas limited liability company registered in Florida, with its principal
place of business at 2002 West Grand Parkway North, Suite 100, Katy, Texas 77449 (hereinafter
the "Service Company")
BACKGROUND
The District desires to procure management services required
for the District as set forth in Schedule A attached to this
Agreement ("Services") and the Service Company desires to
provide said operations and maintenance services to the
District.
In consideration of the mutual promises in this Agreement, the
parties agree as follows:
1) TERM AND TERMINATION
1.1 The term of this Agreement shall be an evergreen
contract with no termination date. The agreement may be
terminated for any reason (by either party), in writing by
certified mail return receipt requested, sixty (60) days prior to
the renewal date. The Agreement may also be terminated as set
forth in Sections 1.2 and 1.3.
1.2 The failure of either party to comply with the terms of
this Agreement shall constitute a default. Upon default by one
party, the other party shall send written Notice of Termination.
Such notice shall clearly specify the nature of the default and
provide the defaulting party forty-five (45) days to cure the
default. If the default is capable of being cured within forty-
five (45) days, but is not cured, the Agreement shall terminate
at midnight of the forty-fifth (45th) day following receipt of the
Notice. In the case of default that cannot be cured within forty-
five (45) days, this Agreement shall not terminate so long as the
defaulting party has given written notice of the extension to the
other party and the defaulting party has commenced and is
diligently pursuing a cure.
1.3 This Agreement may be terminated upon the
dissolution or court -declared invalidity of the District.
1.4 Upon termination, the Service Company shall be paid
in full for all services rendered and reimbursed for all
reasonable costs and/or expenses incurred on behalf of the
District through the date of termination.
1.5 If District incurs costs for damages due to a default of
the Service Company that results in termination of this
Agreement, District may deduct such costs or damages from the
final payment due to Service Company. Such deduction will
not exceed the final payment owed to Service Company and
will constitute full and final settlement between District and
Service Company for all claims against Service Company by
District and a release by District of any and all further claims
against Service Company.
1.6 The Service Company may, at its discretion, suspend
service immediately should the District fail to make payments
in a timely manner, until such time as the account is made
current.
2) SERVICE COMPANY'S SERVICES
2.1. Service Company shall provide the services as set forth
in Schedule A attached to this Agreement (the "Services").
2.2. The District is an established and previously operating
entity on the date of this Agreement and the parties acknowledge
that the District previously made available to the Service
Company the following records:
2.2.1. All financial books and records of the District;
2.2.2. All bank statements of all accounts of the District;
2.2.3. Copies of all contracts and agreements to which
District is a party;
2.2.4. Copies of all minutes, resolutions and other official
actions of the District; and
2.2.5. Copies of recorded Covenants and Restrictions,
Articles of Incorporation, by-laws, any amendments thereto, and
plats (to include addresses).
It is agreed between the District and the Service Company that
the Service Company shall have no liability for any errors
contained in the above -referenced documents, and shall have no
liability for errors which may result from the use of the above -
referenced documents should errors be contained therein.
2.3. Service Company may offer and/or District may
request, that additional services be provided under this
Agreement. If the Service Company and the District agree upon
a change in the scope of services to be provided under this
Agreement, such agreement as well as the change in
compensation, if any, shall be agreed to in writing by both
Parties and will be invoiced in accordance with this Agreement.
Page 1
2.4. In performing the services, Service Company may rely
on information supplied by the District and Service Company
shall not be required to independently verify the accuracy and
completeness of such information. In addition, although the
Service Company may participate in the accumulation of
information developed by others necessary for use in documents
required by the District, Service Company is not responsible for
verifying the accuracy of such information.
2.5. Nothing in this Agreement shall prohibit the Service
Company from (a) performing water and wastewater utility
management, customer services, utility billing, and operation
and maintenance services for the District under a separate
agreement; and (b) providing for the benefit of any other district
services like the services provided to District. District hereby
waives any and all conflicts of interest or potential conflicts of
interest, it being specifically agreed to and understood that
Service Company's provision of such services to the District or
to any other district shall not constitute a conflict of interest
under this Agreement.
2.6. Even though Service Company's employees may
include licensed attorneys and engineers, the District
acknowledges that Service Company is not performing in the
capacity of a law firm or an engineering firm when providing
services under this Agreement. Service Company may offer
general interpretation of documents, but legal opinions are
obtainable only from the District's legal counsel.
2.7. Service Company shall provide the Services in a
professional and workmanlike manner, and in accordance with
generally accepted industry practices. THE SERVICE
COMPANY EXPRESSLY DISCLAIMS ALL OTHER
EXPRESS AND IMPLIED WARRANTIES UNDER LAW.
2.8. If the scope of services requires the Service Company
to administer or supervise the District's personnel, the Service
Company shall not be responsible for any damages, losses,
settlement payments deficiencies, liabilities, costs and expenses
resulting from the failure of the District's employees to follow
the instructions of the Service Company.
3) DISTRICT OBLIGATIONS
3.1. District shall:
3.1.1. Perform all duties and discharge all responsibilities
and obligations not expressly assumed by the Service Company
pursuant to the terms of this Agreement;
3.1.2. Obtain and maintain all state, federal, and local
permits and licenses required;
3.13. Comply with applicable law relating to the
management of the District to the extent that the responsibility
of complying with those laws is not specifically assumed by the
Service Company under this Agreement (the Service Company
shall not be responsible for the District's failure to comply with
any provision of applicable law that is not otherwise
specifically assumed by the Service Company hereunder); and
Agenda Page120
3.2 The Service Company shall have no liability for
vendor late charges if the late charges are not the result of the
Service Company's fault or negligence.
3.3 The District represents and warrants that:
3.3.1 It is duly incorporated, validly existing, and in good
standing under the laws of its state;
3.3.2. It has all requisite power, financial capacity, and
authority to execute, deliver, and perform its obligations under
this Agreement;
3.3.3. The execution, delivery, and performance of this
Agreement has been duly and validly authorized by it by all
necessary action, and this Agreement constitutes the legal,
valid, and binding agreement of it and is enforceable against it
in accordance with its terms;
3.3.4. It shall comply with all applicable federal, state, local,
or other laws and regulations applicable to the performance by
it of its obligations under this Agreement and shall obtain all
applicable permits and licenses required of it in connection with
its obligations under this Agreement;
3.3.5. There is no outstanding litigation, arbitrated matter or
other dispute to which it is a party which, if decided unfavorably
to it, would reasonably be expected to have a potential or actual
material adverse effect on its ability to fulfill its obligations
under this Agreement; and
3.4 The District shall operate as a body, dictated by the
District legal documents and applicable laws. Authority lies in
a majority vote of the Supervisors, and no Director shall act
independently unless authorized by a Board Resolution that
empowers him to make specific decisions independently or
spend funds within a specified dollar range. District shall also
appoint a liaison to communicate Board decisions to Service
Company. If no liaison is named, it shall be the Chairman. The
District acknowledges and agrees that in the course of providing
the Services, it may be necessary for Service Company to use
District computer systems, data systems, or networks, or to
meet District residents' personal information. District shall
notify Service Company of any protocols for said systems and
information, and Service Company shall follow all such
protocols as provided and shall not be liable for the loss or
compromise of District systems or information. If no protocols
are provided, then Service Company shall treat such systems
and information with the same degree of care and
confidentiality as it treats its own systems and information, but
no less than a reasonable degree of care. Notwithstanding
anything in this Agreement to the contrary, Service Company
is not liable for any liabilities, losses, damages, expenses, fines,
or penalties incurred by the District or any third party as a result
of a data security breach or other cyber security breach to the
District's computer systems, operating systems, and all other
technological or information systems related to the Services
provided hereunder, except to the extent such liability, loss,
damage, expense, fine, or penalty is the direct result Service
Company's negligence or willful misconduct.
Page 2
4) FEES AND PAYMENT
The District shall pay Operator the Annual Base Fee as set out
in Schedule B. The Annual Base Fee for the first year of the
Agreement the fee be will be $68,300 (through September
2020). At the beginning of the new fiscal year (October 1, 2020
the management fee will be increased by 3% beyond the current
fee to $70,349). Changes to the fees can be made by mutual
agreement of both parties and as part of the adoption of the
annual budget.
4.1. The District shall pay the Annual Base Fee in equal
monthly installments. The District shall pay the Service
Company any related expenses as set forth in Schedule B's
Miscellaneous Schedule of Charges. The Base Fee shall be due,
in advance, on the first of the month during which the Services
will be rendered. All other payments shall be due within thirty
(30) days of the date of invoice. Disputes with invoices are
waived if not raised within ten (10) days of invoice date.
4.2. Additional services not described on Schedule A
which are rendered by the Service Company for or on behalf of
the District, with the District's prior written consent, including,
but not limited to, preparation of special schedules in assisting
auditors, preparation for lawsuits or court appearances, and/or
the coordination of insurance claims, major construction
projects, or emergency repairs due to acts of God, when
requested by the District, will be billed at the rate of $100.00
per hour or as otherwise agreed by Service Company, to be paid
by the District upon receipt of statement. The billing and/or
supervision of construction for restoration due to insurance
claims or special construction projects shall be billed as a part
of the claim at the rate of fifteen percent (15%) of the actual
cost of new construction or reconstruction if so requested and
approved by the Board of Supervisors. Should Service
Company not have expertise in an area, an experienced
contractor, approved by the Board, will be consulted, and
District will be billed at the rate of $100.00 per hour for any
coordination or liaison activities with the contractor. For
additional services, travel will be billed for all such services at
the rate of $100 an hour.
4.3. In the event of emergency repairs, Service Company
is authorized to dispatch the vendor, without liability to the
Service Company, to take whatever corrective action is
necessary to repair the problem. The District will be notified
immediately that such emergency action was taken.
4.4. The District shall reimburse the Service Company for
all reasonable costs or expenses incurred by the Service
Company as provided for in the "Miscellaneous Schedule of
Charges" attached to the Agreement and incorporated herein by
reference, or with the written consent of the District, in and
directly attributable to its fulfilling its duties under this
Agreement, including, but not limited to, postage costs,
supplies costs and costs to reproduce documents. Such costs
and expenses are payable by the District to the Service
Company. The District shall pay all reasonable legal fees and
expenses should it become necessary for the Service Company
to seek legal assistance to recover any balance owed by the
District under this Agreement.
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4.5. The Service Company reserves the right to modify,
with thirty (30) days' written notice, any of the applicable fees
listed in the "Miscellaneous Schedule of Charges", attached to
the Agreement, to bring them in line with current business
practice. The Board shall consider such increases upon notice
and documentation of the reason for the increase. The Board
shall not unreasonably delay or withhold approval. Should the
Board reject an increase, the Service Company shall have the
option to terminate the Agreement upon sixty (60) days' notice
to the District.
4.6. For each fiscal year of the District, the compensation
payable to the Service Company under the terms and conditions
of this Agreement shall be in an amount approved by the
District in its final fiscal year budget. Each fiscal year the
District will consider price adjustments to compensate for
market conditions and the anticipated type and amount of work
to be performed by the Service Company during the upcoming
fiscal year of the District. In no event shall the compensation
payable to the Service Company be reduced, unless agreed to
by the District and Service Company, in writing.
4.7. If the fiscal year budget is not approved prior to the
first day of the fiscal year, the Service Company's
compensation under this Agreement will continue at the rate
currently in effect at the time of the renewal. The subsequent
approval of the budget will result in a retroactive fee
adjustment, which will be invoiced in the first month following
approval of the budget.
4.8. Upon receipt of a ten (10) day written notice of a late
payment, any and all late payments due to either party from the
other shall accrue interest at a rate of one and one-half percent
(1 '/2%) per month from the original due date and until payment
is received, unless waived by agreement.
5) INDEMNIFICATION AND LIMITATION
5.1. DISTRICT AGREES TO, SUBJECT TO THE
LIMITATION OF LIABILITY DESCRIBED HEREIN,
INDEMNIFY, DEFEND AND HOLD THE SERVICE
COMPANY AND ITS SUPERVISORS, OFFICERS,
MANAGERS, AGENTS AND EMPLOYEES HARMLESS
FROM ANY AND ALL LIABILITY, CLAIMS, ACTIONS,
SUITS OR DEMANDS BY ANY THIRD PARTY FOR
INJURIES OR DAMAGE OF ANY NATURE, ARISING
OUT OF, OR IN CONNECTION WITH DISTRICT,
INCLUDING LITIGATION OR ANY APPELLATE
PROCEEDINGS WITH RESPECT THERETO, TO THE
EXTENT SUCH LIABILITY, CLAIMS, ACTIONS, SUITS
OR DEMANDS RESULTED FROM THE DISTRICT'S
INTENTIONAL OR GROSS NEGLIGENT ACTS OR
OMISSIONS.
5.2. SERVICE COMPANY AGREES TO, SUBJECT TO
THE LIMITATION OF LIABILITY DESCRIBED HEREIN,
INDEMNIFY, DEFEND AND HOLD THE DISTRICT AND
ITS SUPERVISORS, OFFICERS, MANAGERS, AGENTS
AND EMPLOYEES HARMLESS FROM ANY AND ALL
LIABILITY, CLAIMS, ACTIONS, SUITS OR DEMANDS
BY ANY THIRD PARTY FOR INJURIES OR DAMAGE OF
ANY NATURE, ARISING OUT OF, OR IN CONNECTION
Page 3
WITH, THE WORK TO BE PERFORMED BY SERVICE
COMPANY, INCLUDING LITIGATION OR ANY
APPELLATE PROCEEDINGS WITH RESPECT THERETO,
TO THE EXTENT SUCH LIABILITY, CLAIMS, ACTIONS,
SUITS OR DEMANDS RESULTED FROM THE SERVICE
COMPANY'S INTENTIONAL OR GROSS NEGLIGENT
ACTS OR OMISSIONS.
5.3. EITHER PARTY'S TOTAL LIABILITY FOR ANY
ACTION OR BREACH OF THIS AGREEMENT SHALL BE
LIMITED TO THE AMOUNTS OF INSURANCE
CONTRACTUALLY REQUIRED HEREUNDER AND THE
AMOUNTS ACTUALLY PAID UNDER THE REQUIRED
INSURANCE POLICIES OR, FOR ALL OTHER CLAIMS
OTHER THAN BREACH, AN AMOUNT EQUAL TO
TWICE THE COMPENSATION PAID IN THE YEAR THE
DISPUTE AROSE.
5.4. NEITHER PARTY SHALL BE LIABLE, EITHER
DIRECTLY OR AS AN INDEMNITOR, FOR THE OTHER'S
SPECIAL, PUNITIVE, INDIRECT AND/OR
CONSEQUENTIAL DAMAGES ATTRIBUTABLE TO
LOSS OF USE, LOSS OF INCOME OR LOSS OF PROFIT,
EVEN IF THE OTHER PARTY HAS BEEN FOREWARNED
OF THE POSSIBILITY OF SUCH DAMAGES.
5.5. UNDER NO CIRCUMSTANCES SHALL SERVICE
COMPANY BE RESPONSIBLE FOR ANY DAMAGES,
LOSSES, SETTLEMENT, PAYMENT DEFICIENCIES,
LIABILITIES, COSTS AND EXPENSES ARISING
BECAUSE OF THE EXECUTION OR IMPLEMENTATION
OF SPECIFIC INSTRUCTION OR DIRECTIONS
PROVIDED BY THE DISTRICT OR ANY OF ITS DULY
DESIGNATED AGENTS OR REPRESENTATIVES.
5.6. Service Company further agrees that nothing herein
will constitute or be construed as a waiver of the Districts
limitations on liability contained in Section 768.28, Florida
Statutes, or other statute or law. Obligations under this section
will include the payment of all settlements, judgments,
damages, liquidated damages, penalties, forfeitures, back pay
awards, court costs, arbitration and/or mediation costs,
litigation expenses, attorney fees, and paralegal fees (incurred
in court, out of court, on appeal, or in bankruptcy proceedings)
as ordered.
5.7. Statements for attorney's fees and all legal expenses
received by the Service Company shall be processed in the same
manner as are all other debts and obligations of the District,
except that the District shall promptly approve and sign checks to
satisfy such statements.
5.8. All final, non -appealable judgments payable and
enforceable against the Service Company for which the District
is obligated to indemnify the Service Company shall be
processed and satisfied by the District in the same manner as
are all other debts and obligations of the District, except that the
District shall promptly approve and sign checks to satisfy such
judgments.
5.9. Although the Service Company shall be liable to the
District for the actions of its subcontractors, the District shall
Agenda Page122
not hold the Service Company liable for any losses or damages
arising out of or attributable to the acts or omissions of third
parties that Service Company does not have a contractual
relationship with to perform services for the District or in
fulfillment of the services provided to the District, unless the
Service Company failed to exercise reasonable care to select
third parties competent to provide services.
5.10. The District shall not hold the Service Company liable
for any loss of records to the extent arising out of or attributable
to unforeseeable occurrences caused through no fault of the
Service Company, including but not limited to fire, theft,
vandalism, force of nature, or acts of God.
5.11. In the event that a party receives notice of or
undertakes the defense or prosecution of any action, claim, suit,
administrative or arbitration proceeding or investigation
consistent with its indemnity obligations hereunder, such party
shall give the other party prompt notice of such proceedings and
shall inform the other party in advance of all hearings regarding
such action, claim, suit, proceeding or investigation.
5.12. This indemnification shall not be construed as a
waiver of the District's sovereign immunity under state law and
is subject to the limitations set forth under state law.
6) INSURANCE
6.1. The Service Company shall provide and maintain the
following levels of insurance coverage:
6.1.1. Commercial Crime/ Fidelity Insurance with a per loss
limit of one million dollars ($1,000,000.00);
6.1.2. Professional Liability insurance with an aggregate limit
of two million dollars ($2,000,000);
6.1.3. General Liability insurance with a per occurrence limit
of one million dollars ($1,000,000); and
6.1.4. Workers compensation coverage as provided by and in
the amounts specified by state law.
6.2. The District shall maintain in force a director's and
officer's liability policy in an amount of not less than one million
dollars ($1,000,000) in aggregate coverage and such policy shall
name the Service Company as an additional insured.
Additionally, the District shall maintain property and general
liability insurance with appropriate coverage.
7) DISPUTES
7.1 In the event of any disputes, the parties shall first
attempt to resolve the situation by good faith discussions which
shall take place in a timely manner. If the dispute cannot be
resolved within sixty (60) days, the parties shall mediate their
dispute before a mediator acceptable to both parties, if they
cannot agree, they shall ask the Director of the Federal
Mediation and Conciliation Service to nominate a mediator.
The parties shall bear their own costs of the mediation, but the
parties shall share equally the costs of the mediator and the
mediation Services.
Page 4
7.2 If the parties are unable to resolve any disputes in
accordance with the Section above, either party may request
that such dispute be submitted for binding arbitration, which
shall be governed by the rules of the American Arbitration
District or such other rules as the parties may agree. The parties
agree that any judgment issued as a result of arbitration may be
entered in the court having jurisdiction thereof. The parties
agree that arbitration shall be the exclusive means to settle any
dispute, controversy or claim arising out of this Agreement. The
parties agree that any judgment issued as a result of arbitration
may be entered in the court having jurisdiction thereof. Any
mediation or arbitration shall be held in a mutually agreeable
location within the County in which the District is located.
7.3 ALL CLAIMS MUST BE BROUGHT WITHIN ONE
(1) YEAR OF THE DATE THE CLAIMING PARTY KNEW
OR SHOULD HAVE REASONABLY KNOWN OF SAID
CLAIM. INVOICES ALREADY PAID CANNOT BE
DISPUTED FOR ANY REASON BEYOND THE DATE OF
THE NEXT BOARD MEETING.
8) FORCE MAJEURE
A party's performance of any obligation under this Agreement
(except for payment obligations) shall be excused if, and to the
extent that, the party is unable to perform because of any event
of Force Majeure. The party unable to perform shall be required
to resume performance of its obligations under this Agreement
as soon as reasonably practicable following the termination off
the event or because that excused performance hereunder. Force
Mai eure is defined as any act, event or condition to the extent
that it adversely impacts the cost of performance of, or
adversely affects the ability of, or either party to perform any
obligation under this Agreement (except for payment
obligations) if such act, event or condition, in light of any
circumstances that should have been known or reasonably
believed to have existed at the time, is beyond the reasonable
control and is not a result of the willful or negligent act, error,
omission or failure to exercise reasonable diligence on the part
of the party relying thereon.
9) PUBLIC RECORDS
9.1 The Service Company Manager will be the public
records custodian for the District ("Manager"). In connection
with its services to District, the Manager agrees to fully comply
with the provisions of Section 119.0701, Florida Statutes
pertaining to Florida's Public Records Law. Said compliance
will include the Manager taking appropriate and necessary steps
to comply with the provisions of Section 119.0701(2)(b),
Florida Statutes including, without limitation, the following:
9.1.1. The Manager shall keep and maintain public records
required by the District to perform the services hereunder.
9.1.2. Upon a request for public records received by the District,
the Manager shall provide the District with a copy of the
requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost
provided in Chapter 119, Florida Statutes or otherwise provided
by law.
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9.1.3 The Manager shall ensure that public records that are
exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized
by law for the duration of the agreement tern and following
completion of this Agreement if the Manager does not transfer
the records to the District.
9.1.4 Upon completion of this Agreement, the Manager shall
transfer, at no cost, to the District all public records in
possession of the Manager consistent with Florida law. All
records stored electronically by the Manager must be provided
to the District, upon request from the District's custodian of
public records, in a format that is compatible with the
information technology systems of the District.
9.1.5 The District shall make all determinations as to what
constitutes confidential or exempt public records.
9.1.6 Service Company shall follow the requirements of the
Florida Records Retention Act and destroy all records in
accordance with the requirements of the law.
9.1.7 Failure of the Manager to comply with Section 119.0701,
Florida Statutes may subject the Manager to penalties under
Section 119.10, Florida Statutes. Further, in the event the
Manager fails to comply with this Section or Section 119.0701,
Florida Statutes, the District shall be entitled to all remedies at
law or in equity. The following statement is required to be
included in this Agreement pursuant to Section 119.0701(2),
Florida Statutes:
IF THE MANAGER HAS QUESTIONS
REGARDING THE APPLICATION
CHAPTER 119, FLORIDA STATUTES,
TO THE MANAGER'S DUTY TO
PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT,
CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT SANDRA
DEMARCO C/O INFRAMARK, LLC,
TELEPHONE: (954) 603-0033, EMAIL:
SANDRA.DEMARCOn,INFRAMARK.0
OM, AND MAILING ADDRESS: 210 N.
UNIVERSITY DRIVE, SUITE 702,
CORAL SPRINGS, FL 33071.
10) MISCELLANEOUS
10.1. Where agreement, approval, acceptance, consent or
similar action by either party hereto is required by any provision
of this Agreement, such action shall not be unreasonably
delayed or withheld. Each party will cooperate with the other
by, among other things, making available, as reasonably
requested by the other, management or board decisions,
information, approvals, and acceptances in order that each party
Page 5
may properly accomplish its obligations and responsibilities
hereunder. Should a party withhold such cooperation as
detailed in this Section, the other party shall not be liable for
late fees, fines, or other damages or delay as a result.
10.2. The headings and titles to the sections of this
Agreement are inserted for convenience only and shall not be
deemed a part hereof or affect the construction or interpretation
of any provision.
10.3. No remedy herein conferred upon any party is
intended to be exclusive of any other remedy and each such
remedy shall be cumulative and shall be in addition to every
other remedy now or hereafter existing at law or in equity or by
statute or otherwise, including injunctive relief.
10.4. If any provision of this Agreement or application
thereof to anyone or under any circumstances is adjudicated to
be invalid or unenforceable in any jurisdiction, such invalidity
or unenforceability shall not affect any other provision or
application of this Agreement which can be given effect
without the invalid or unenforceable provision or application
and shall not invalidate or render unenforceable such provision
or application in any other jurisdiction.
10.5. This Agreement shall be construed without regard to
the party that drafted it. Any ambiguity shall not be interpreted
against either party and shall, instead, be resolved in accordance
with other applicable rules concerning the interpretation of
contracts.
10.6. This Agreement contains the entire agreement between
District and Service Company and supersedes all prior or
contemporaneous communications, representations,
understandings or agreements that are not consistent with any
material provision of this Agreement.
10.7. The parties may only modify this Agreement by
written amendment signed by both parties.
10.8. The failure on the part of either party to enforce its
rights as to any provision of this Agreement shall not be
construed as a waiver of its rights to enforce such provisions in
the future.
10.9. In the event of termination, cancellation or failure to
renew, District agrees, for a period of twelve (12) months from
the date of termination, not to engage or attempt to engage the
services of anyone who is employed by Service Company (or
was employed by Service Company at any time within one (1)
year prior to the date of termination) for the performance of
identical or similar services.
10.10. This Agreement shall be binding upon the successors
and assigns of each of the parties. This Agreement shall not be
assigned by either party without the prior written consent of the
other party unless such assignment shall be to a parent,
subsidiary, affiliate, or successor of either Party. When written
consent of a party is required, such consent shall not be
unreasonably withheld.
10.11. This Agreement shall be construed under and in
accordance with the laws of the State of Florida, and all
obligations of the parties created hereunder are enforceable in
Agenda Page124
the federal or state court having appropriate jurisdiction thereof.
10.12. Pursuant to Section 287.135, Florida Statutes, Service
Company represents that in entering into this Agreement, the
Service has not been designated as a "scrutinized company"
under the statute and, in the event that the Service Company is
designated as a "scrutinized company", the Service Company
will immediately notify the District whereupon this Agreement
may be terminated by the District.
10.13. Section 287.133, Florida Statutes, provides that a
person or affiliate, as defined in that Section, who has been
placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or
repair of a public building or a public work, may not submit
bids on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in
excess of the threshold amount provided in F.S. 287.017 for
CATEGORY TWO ($25,000) for a period of 36 months from
the date of being placed on the convicted vendor list. Any such
person or affiliate convicted of a public entity crime shall
provide written notice of such conviction to the District within
30 days after the date of such conviction. Service Company
warrants that it follows these terms as well as any subcontractor
hired to perform under this Agreement.
10.14. All notices will be in writing and shall be deemed given
when mailed by first class mail or delivered in person. Notices
required to be given to the parties by each other will be
addressed to:
To Service Company:
Inframark, LLC
2002 West Grand Parkway North, Suite 100
Katy, Texas 77449
ATTN: Chris Tarase, Vice President
With a copy to:
Inframark, LLC
220 Gibraltar Road, Suite 200
Horsham, PA 19044
ATTN: Legal Department
To District:
210 N. UNIVERSITY DRIVE, SUITE 702,
CORAL SPRINGS, FL 33071.
ATTN: Edwin Hubbard, Chairman
With copy to:
Gregory L. Urbancic
Attorney at Law
Coleman, Yovanovich & Koester, P.A.
The Northern Trust Building
Page 6
4001 Tamiami Trail North, Suite 300
Naples, Florida 34103
P: 239.435.3535 1 F: 239.435.1218
gurbancic@`yklawfirm.com
10.15. All records compiled by Service Company with
information and material gathered when performing this
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Agreement are the property of District.
10.16. This Agreement may be executed in more than one
counterpart, each of which shall be deemed an original.
IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date at the top of this Agreement.
INFRAMARK, LLC
By: Chris Tarase
Title: Vice President
Date:
HERITAGE BAY COMMUNITY
DEVELOPMENT DISTRICT
By: Ed Hubbard
Title: Chairman
Date:
Page 7
Agenda Page 126
Schedule A
Scope of Services
The Service Company shall provide the following services to, for, and on behalf of the District:
A- FINANCIAL ACCOUNTING SERVICES
1- Prepare the District's budget at the District's direction.
2- Implement the District's budget directives.
3- Prepare of monthly financial reports for the regular District meetings.
4- Submit preliminary budget to the District as required under applicable law or District
policy.
5- Modify preliminary budget for consideration by the District at the District's advertised
Public Hearing.
6- Coordinate budget preparation with District's Board, Engineer, and Attorney.
7- Prepare budget resolution approving the District's budget and authorization to set public
hearing.
8- Prepare budget and assessment resolutions as required by applicable law.
9- Prepare annual financial report for units of local government.
10- Prepare of Public Depositor's Report and distribution to State Treasurer.
11- Provide all required annual disclosure information to the local government in the County
in which the District resides
12- Coordinate and distribute Annual Public Facilities Report and distribute to appropriate
agencies.
13- Prepare of all required schedules for year-end audit.
14- Oversee capital and general fund accounts.
15- Prepare required investment policies and procedures at the District's direction.
16- Administer purchase order system, periodic payment of invoices.
17- Coordinate tax collection and miscellaneous receivables.
18- Establish Government Fund Accounting System in accordance with the Uniform
Accounting System prescribed by Department of Banking and Finance for Government
Accounting, Generally Accepted Accounting Principles (GAAP) and Government
Accounting Standards Board (GASB).
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Agenda Page127
19- Prepare and coordinate applications for federal ID numbers and tax exemption certificates.
B- MANAGEMENT AND RECORDING SERVICES
1- Attend up to seven meetings of the District Board of Supervisors and provide meaningful
dialogue on the issues before the District Board of Supervisors for action.
2- Record all meetings of the District.
3- Organize, conduct, and provide minutes for all meetings of the District. This includes, but
is not limited to, scheduling meetings, providing agenda packages and meeting materials
in the form requested by the Board of Supervisors, and publishing Board meeting, public
hearing notices, and landowner election notices as directed by the District; for avoidance
of doubt, the Service Company does not provide any legal advice and does not make any
recommendations as to how to apply with applicable laws.
4- Consult with the Board of Supervisors and its designated representatives, and when
necessary, organize such meetings, discussions, project site visits, workshops, and hearings
as may pertain to the administration and accomplishment of the various projects and
services provided by the District.
5- Identify significant policies, including analysis of policy implementation with
administrative and financial impact statement and effect on the District.
6- Provide Oath of Office and Notary Public for all newly elected members of the District
Board of Supervisors.
7- Prepare agenda for budget hearings.
8- Prepare of all the District's Board of Supervisor agendas and coordination of receipt of
sufficient material for the District's Board of Supervisors to make informed policy
decisions.
9- Prepare and advertise all notices of meetings as required.
10- Maintain the District's seal.
11- Act as the primary point of contact for District -related matters
12- Ensure all required procedures for the District are properly followed and executed,
including provision of required compliance and disclosure information to local
governments; Service Company shall work with the District as need be to ensure all
required procedures are properly followed and executed.
13- Solicit bids for the District's contract services for the District's approval and serve as a
liaison between the District and contractors to observe the monthly performance of the
work of companies supplying the services related to the operation and maintenance of the
District's public infrastructure
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Agenda Page128
14- Make recommendations and assist in matters relating to solicitation, approval, rejection,
amendment, renewal, and cancellation of contracts for services to the District. In advance
of expiration of contracts, the Service Company shall advise the District as to need for
renewal or additional procurement activities and implement same. The Service Company
shall work with the District's attorney and engineer in fulfilling these requirements. The
Service Company's project management (the onsite management of specific large
maintenance and/or capital projects) will require an additional project management fee.
The Board of Supervisors must approve any project management projects to be undertaken
by the Manager prior to the work beginning. The Manager will present any and all such
projects to the Board for their approval (prior to the commencement of any such work) and
provide an estimated number of anticipated hours the project will involve. The Manager
will keep the Board of Supervisors informed of the progress on any such projects and will
provide monthly updates at each Board meeting and/or by email. If the number of hours
required to complete any such projects is to exceed the estimated number of hours approved
by the Board, the Manager will present this information, with an updated estimated on the
number of project hours required at the next available Board meeting. All hourly project
management billings will be billed on a monthly basis as part of the monthly Manager
invoice.
15- Coordinate and provide contract administration for any services provided to the District by
outside vendors. Contract administration will not require any "project management" (i.e.
oversight of construction and/or engineering work that may require professional
certifications or other expertise that the Service Company's personnel may not possess).
16- If required, provide day-to-day management of in-house operations by performing the
following:
a- Prepare and implement operating schedules.
b- Prepare and implement operating policies.
c- Interface with Residents to insure anticipated levels of service are being met.
d- Implement internal purchasing policies.
e- Prepare and bid services and commodities as necessary.
f- Coordinate with the District's residents to determine the services and levels of
service to be provided as part of the District's budget preparations.
17- Preparation of Specifications and coordination for insurance and independent auditor
services.
18- Provide a monthly field inspection of the community and provide the report to the
District.
19- Responding to any community complaints or requests for service from residents.
C- SPECIAL ASSESSMENT SERVICES
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Agenda Page129
1- Prepare assessment resolution levying the assessments on the property in the District and
prepare assessment rolls.
2- Prepare and maintain a property database by using information obtained by local Property
Appraiser's secured roll.
3- Review and compare information received from the Property Appraiser to prior years'
rolls, to ensure that the District rolls are in compliance with the law and that the Service
Company has obtained all the pertinent information to prepare accurate assessments.
4- Periodically update the database for all activity such as transfer of title, payment of
annual assessment, prepayment of principal.
5- Act as the primary contact to answer property owner questions regarding special
assessments, tax bills, etc. and provide pay off information upon request to property
owner.
6- Upon adoption of the budget and assessments, coordinate with the office of the Property
Appraiser and Tax Collector to ensure correct application of assessments and receipt of
District funds.
7- Act as primary contact to answer property owners' questions regarding the Capital
Assessment.
D- FIELD MANAGEMENT SERVICES
Service Company shall provide the following field management services with a
professional assigned with exceptional communication skills and job knowledge to
manage and maintain all District owned assets. The services will include monthly
inspections and be on site as needed to monitor contractor performance which includes
but is not limited to: storm water systems, ponds, wetlands, preserves, and similar District
assets.
b. In addition, Service Company's responsibilities will include identification of any
problems or concerns that will need to be addressed if within the budget or be presented
to the District if it isn't a budgeted item.
Included in the scope of additional management services being proposed will be the
following:
i. On site as needed to insure all responsibilities are being addressed in a timely
manner and reported monthly to the District;
ii. Monthly inspections with results included in the monthly report submitted to the
District;
iii. Attend any meetings requested as needed;
iv. Oversee/coordinate any complaint response to concerns from residents or
community leaders;
v. Check for invasive plants along lake banks and other designated areas;
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Agenda Page130
vi. Inspect ponds on a monthly basis;
vii. Inspect storm water drainage structures;
viii. Perform contract management/monitoring for contractors conducting work for
the District;
ix. Assist in the preparation of bid packages for required work in the District;
x. Follow up on District identified concerns such as wildlife issues and exotic plant
intrusion;
xi. Customer relations, working with staff will respond to any community
complaints or requests for service from residents and Supervisors;
xii. On -site inspections and vendor meetings as needed;
xiii. Preconstruction meetings with contractors when required;
xiv. After monthly inspections a report is given to the Board of Supervisors (BOS),
and issues identified will be addressed immediately;
xv. All bid invitations will be sent out by the Service Company to pre -qualified
contractors, and quotes will be compared, reviewed and awarded by the BOS;
xvi. Other needs not specifically mentioned in field services will be addressed as
identified;
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Schedule B
Rate Schedule
I. ANNUAL BASE FEE
Agenda Page131
District Management Fee
$46,270
Dissemination Agent Fee
$ 1,500
Special Assessment Services
$ 6,600
Website Services
$ 1,100
Field Management Services
$12,830
Total Annual Fees
$ 68,300
II. MISCELLANEOUS SCHEDULE OF CHARGES
Special Meetings - Beyond seven (7) annual meetings as defined in
$750 dollars for additional
Schedule A to this Agreement
meetings beyond the 7 meetings.
Special projects such as project management services and other
$125.00 per hour
specialized services not included in the scope of services will be
billed at $125.00 per hour.
Mail Distribution
General Distribution- Includeslabel,folding, insertion ofupto two items and
$0.3 5 per piece
delivery to the post office
General Distribution - Additional inserts over two
$0.03per additional page
Labels
$0.07each
Certified Mail
Current rate charged by
postmaster plus handling charge of
$5.00
Postage
Current rate charged by postmaster (no
add on
Copies
Black and white, single sided
$0.18percopy,upto 100copies
$0.10 per copy thereafter
Color (single sided)
$0.50 per copy
Black and white, duplex (two-sided)
$0.21 per duplex copy
Special Services- incudes court appearances, performance oi tasks otherthan
$125.00per hour
contract schedule(s), requested attendance for special committee functions and
research forspecial projects
File Storage - Records preceding those included inbase fee (current year records
$15.00 per box per month
plus two yearsprevious) (Any boxes maybe transferred to the District upon the
request of the District
Notary service
Included
Estoppel letters for Sellers ofProperty-the Service Company will charge the seller
Included
directly at market rates
Website services for compliance with Florida Statutes Chapter 189 are
hapter 189 Included
included, but not ADA compliance services. ADA compliance services can be
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Agenda Page132
provided at an additional cost.
For the filing of any FEMA applications there will be a minimum charge of
750 per the development and
$750 for the filing of any such application and the Manager will be paid $150
submission of a FEMA application
an hour for all work associated with a FEMA project. The hourly billing will
and $150 an hour for all work on a
begin once an application for FEMA funds has been developed and submitted.
FEMA project, with the billing to
begin once an application has been
evelo ed and submitted.
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