Heritage Bay Minutes 03/05/2020MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, March 5, 2020 at 9:00 a.m. in the Heritage Bay
Clubhouse, 10154 Heritage Bay Boulevard, Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard
Chairman
Dennis Gagne
Assistant Secretary
Donna Hunter
Assistant Secretary
Jack Arcurie
Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Stan Omland Quarry CDD
Laura Severance Heritage Bay Umbrella Association
Residents
The following is a summary of the actions taken at the March 5, 2020 Heritage Bay
Community Development District's Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Handouts from Cypress Earthworks and the revised proposal from Copeland Southern
Enterprises, Inc. were distributed to the Board. Both are to be considered under item 8A.
On MOTION by Ms. Hunter, seconded by Mr. Arcurie, with all in
favor, the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
None.
March 5, 2020
Heritage Bay CDD
FOURTH ORDER OF BUSINESS Organizational Matters
A. Consideration of Supervisor to Fill Unexpired Term of Office (Seat 5, Expires
11/2022)
i. Allen Soucie Resume
ii. Paul Shellberg Resume
• A public interview was conducted with each of the candidates.
On MOTION by Mr. Hubbard, seconded by Mr. Gagne, with all in
favor, appointment of Mr. Allen Soucie to fill the remaining term of
office for Seat 5 was approved.
B. Oath of Office for Newly Appointed Supervisor
• Mr. Faircloth being a Notary Public of the State of Florida administered the Oath of Office
to Mr. Soucie.
C. Designation of Officers (Resolution 2020-3)
On MOTION by Mr. Arcurie, seconded by Ms. Hunter, with all in
favor, Resolution 2020-03, designating Edwin Hubbard as Chairman,
Dennis Gagne as Vice Chairman, Justin Faircloth as Secretary,
Stephen Bloom as Treasurer, Alan Baldwin as Assistant Treasurer,
and the remaining Supervisors as Assistant Secretaries was adopted.
FIFTH ORDER OF BUSINESS Engineer's Report
A. Project Summary
i. Q.E. Open Items for Completion
• Q.E. open items were discussed with the Board.
ii. Clubhouse Dry Retention Modification Update
• CPH and the Chairman updated the Board on the Clubhouse Dry Retention Modification.
• As construction begins, the District will need to ensure silt fences are being installed and
turbidity is not going into the lake. In addition, the filters will need to be maintained for
oil and sediments.
iii. CPH Geotube Recommendation Email February 23, 2020
• CPH reviewed their recommendations regarding the step erosion with the existing geotubes
within the District.
• CPH will provide details, which can be used with future repair projects.
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March 5, 2020
Heritage Bay CDD
• The Board agreed to allow Copeland Southern Enterprises, Inc. to investigate the damaged
drain line on Lake 4 and, if necessary, have it repaired as needed in conjunction with the
Association.
EIGHTH ORDER OF BUSINESS Old Business
A. FY 2020 Lake Bank Erosion Restoration Proposals
i. Quality Enterprises Email Proposal February 23, 2020
ii. Copeland Southern Enterprises Proposals
iii. Cypress Earthworks and Copeland Southern Enterprises, Inc. Revised
Proposals
• Mr. Faircloth reviewed and discussed the proposals.
Mr. Gagne MOVED to approve the revised proposal from Copeland
Southern Enterprises, Inc. to complete lake bank repairs to Lakes 10,
17, 21, 22, 22, 24, and 30B at a cost of $107,550 and Ms. Hunter
seconded the motion.
• Further discussion ensued regarding the remaining bridge work and designation of funds.
On VOICE Vote, with all in favor, the prior motion was approved.
SIXTH ORDER OF BUSINESS Attorney's Report
A. Resolution 2020-2 Establishing Policy and Procedure for Certain Maintenance or
Repair Contracts
• Mr. Faircloth discussed the purpose for developing Resolution 2020-2.
On MOTION by Mr. Arcurie, seconded by Ms. Hunter, with all in favor,
Resolution 2020-2, Establishing Policy and Procedure for Certain
Maintenance or Repair contracts was adopted.
SEVENTH ORDER OF BUSINESS
• The reports were reviewed with the Board.
NINTH ORDER OF BUSINESS
None.
Lake & Wetland Management Monthly
Inspections and Service Reports
New Business
TENTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the January 30, 2020 Meeting
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March 5, 2020
Heritage Bay CDD
• One correction was mentioned noting that Mrs. Arcurie did not make a motion at the last
meeting and rather it should be listed as Mr. Arcurie. The change will be reflected on the
amended minutes.
On MOTION by Ms. Hunter, seconded by Mr. Arcurie, with all in
favor, the Minutes of the January 30, 2020 Meeting were approved
as amended.
B. Acceptance of Financials
• Mr. Faircloth reviewed the Financial Report for the period ending January 31, 2020 with
the Board. Questions were asked and discussion ensued regarding Miscellaneous
Revenues, the Umbrella Association, outstanding assessments and the construction
balance.
On MOTION by Mr. Gagne, seconded by Mr. Soucie, with all in
favor, the January 31, 2020 Financial Statements were accepted.
C. Discussion of Draft FY 2021 Budget
• Mr. Faircloth reviewed the Draft FY 2021 Budget with the Board noting there are no
planned increases to the residents and no major projects to consider. As discussed in
contract discussions, there is a proposed three percent increase included for Inframark.
• The Board requested Lakes & Ponds, R&MAquascaping be reduced from $8,500 to $3,500
and Lakes & Ponds, R&MLake Erosion be increased from $71,024 to $76,024.
D. Field Manager's Reports
• The Field Manager's Report for inspections conducted on January 28, 2020 and February
24, 2020 were reviewed.
E. Updated Inframark Infrastructure Management Services Contract for Review and
Approval
• The Board tabled the updated Inframark contract discussion until the next meeting, as the
Chairman continues to work with the Attorney on this item.
F. Follow Up Items
i. FEMA Update
• The Board was updated on FEMA regarding the recent RFI on DAC items and the response
from Senator Rubio's office.
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I %% i I U I I ORDER OF BUSIWh 40% ( 11:1ir n►:►n's Comments
• \Ir I I{ri,l•ard discuswd a h()►nerowner's r'CgUest to cxtend their pool ama and modifj the
land, .iping on the berm by the cove on lake 30A. tic also discu Wd drainage projects by
Associations and a resident's request to install a generator.
• The Board decided to cancel the meeting scheduled for April 2. 2020. `i""'he next meeting
iil f-,c held can May 7, 2020 and the Board plans to hold the Public Hearing on August 6,
THIR I i•:VNTII ORDER OF BUSINESS Audience Comments
• \ir. 0" land Ihanked the Heritage Bay C'DD and commented on Quarry CDD matters.
VOI It 11.1'N I If ORDER OF BLSINESS Adjotit mnunt
t here being no further business,
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( )n %101-I0N by Mr. flubbard, seconded by Mr. Arcurie, with all in
the tweeting was adjourned at 11:32 a.m.
fed\%in Hubbard
Chairman
a
Heritage Bay Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Suite 702, Coral Springs, Florida 33071 Tel. (954) 603-0033 • Fax (954) 345-1292
DATE: June 16, 2020
Mr. Derrick Johnssen
CLERK OF THE CIRCUIT COURT
Finance Department
Derek.johnssen@collierclerk.com
FROM: Diane M. Manza
Lead Recording Secretary
RE: Minutes of the March 5, 2020 Meeting Approved at the
May 7, 2020 Meeting
Enclosed for your records is a copy of the minutes of the above referenced meeting of the
Heritage Bay Community Development District, which are to be kept on file for public access.
Encl:
Cc: Mr. Gregory Urbancic
gurbancic@cyklaw.com
justin.fairclothginframark.com