Backup Documents 06/09/2020 Item #16E2ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO t b C 2
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # 1 through 42 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with
the exception of the Chairman's signature, draw a line through routine lines #1 through #2_ complete the checklist and forward to the Cnnnty Attnmev Office
Route to Addressees (List in routing order)
Office
Initials
Date
1. Risk
Risk Management
2. County Attorney Office
County Attorney Office
4. BCC Office
Board of County
Commissioners
�5 b
J
r I
4. Minutes and Records
Clerk of Court's Office
/fl/�
5. Procurement Services
Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above, may need to contact staff for additional or missine information.
Name of Primary Staff
Jessica Suarez/ PURCHASING
Contact Information
239- 252-8407
Contact / De artment
Agenda Date Item was
June 09, 2020
Agenda Item Number
16.E.2
Approved by the BCC
Type of Document
AMENDMENT
Number of Original
2
Attached
Documents Attached
PO number or account
N/A
16-6621
CORNERSTONE
number if document is
CORNERSTONE
ONDEMAND,
to be recorded
ONDEMAND, INC.
I INC.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
aimromiate.
Initial
Applicable)
1.
Does the document require the chairman's original signature STAMP OK
N/A
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information(Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JS
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
JS
document or the final negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JS
signature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 06/09/2020 and all changes made during
N/A is not
the meeting have been incorporated in the attached document. The County
an option for
Attorne 's Office has reviewed the changes, if applicable.
this line.
9.
Initials of attorney verifying that the attached document is the version approved by (�
t
BCC, all changes directed by the BCC have been made, and the document is ready �drll�E
= for
Chairman's signature.
this line.
J9 2020
j1 C1)(h^,
Risk Management
i 6E2
MEMORANDUM
Date: June 11, 2020
To: Jessica Suarez,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Fourth Amendment to Agreement #16-6621
"Learning Management System"
Contractor: Cornerstone OnDemand, Inc.
Attached for your records is an original of the referenced document above,
(Item #16E2) adopted by the Board of County Commissioners on Tuesday,
June 9, 2020.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
FOURTH AMENDMENT TO AGREEMENT No. 16-6621
FOR
"LEARNING MANAGEMENT SYSTEM"
I6E2
THIS FOURTH AMENDMENT, made and entered into on this day of
2020, by and between Cornerstone OnDemand, Inc., a Delaware corporation qualified to do business
in the State of Florida ("Cornerstone"), and Collier County, a political subdivision of the State of Florida,
(the "County" or "Client"):
WHEREAS, on October 11, 2016 (Agenda Item 16.E.15), the County entered into Agreement
No. 16-6621 (the "Agreement") with Cornerstone to provide a web -based Learning Management
System software for employee training programs; and
WHEREAS, on January 11, 2017, the parties administratively approved Change Order No.1
to the Agreement, which upgraded the software bundle package from "Gold Plus" to "Platinum Plus";
and
WHEREAS, on July 19, 2017, the Board of County Commissioners approved Change Order
No. 2 to the Agreement, extending the use of the Platinum Plus software bundle package from October
21, 2017 through April 20, 2018; and
WHEREAS, on October 26, 2017, the parties executed the First Amendment to the
Agreement to: (1) clarify the effective date of the Agreement; (2) renew the Master Agreement for an
additional year, which included the removal of the Competency Management fee; and (3) continue
utilization of the Platinum Plus Bundle & Content Services Package; and
WHEREAS, on October 18, 2018, the parties executed the Second Amendment to the
Agreement to: (1) extend the Master Agreement for an additional period effective October 1, 2018
through October 20, 2019, and (2) replace Exhibit A-1 Fees Order Form with Exhibit A2-1 and remove
Exhibit A-2 Fees; and
WHEREAS, on October 14, 2019, the parties executed the Third Amendment to the
Agreement to: (1) extend the Master Agreement for an additional period effective October 1, 2019
through October 20, 2020, and (2) replace Exhibit A-1 Fees Order Form with Exhibit A2-1 and remove
Exhibit A-2 Fees; and
WHEREAS, the parties desire to further amend the Agreement to: (1) extend the Master
Agreement for an additional five (5) year period beginning on October 21, 2020 and ending on October
20, 2025, recognizing this further purchase is an exemption from the competitive process; (2)
incorporate Exhibit A-4 Order to provide updated pricing to commence on the renewal period
commencing on October 20, 2020, (3) provide for nominal annual increases not to exceed 2.5% per
annum; and, (4) to incorporate the Performance Suite program.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the
parties agree as follows:
The parties agree to extend the Master Agreement for an additional five (5)
year period effective October 21, 2020 through October 20, 2025,
recognizing this further purchase is an exemption from competitive process
for the same time -period;
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Fourth Amendment to Agreement # 16-6621
9
2. Exhibit A-4 Order (attached hereto) is hereby incorporated into the
Agreement to provide pricing to commence on the renewal period
commencing on October 20, 2020;
3. The parties agree to a nominal annual price increase not to exceed 2.5%
per annum;
4. The Performance Suite will be implemented allowing management staff
across the County to set goals and manage position competencies,
oversee employee development planning, allow for continuous feedback
between management and staff, and provide tools to conduct performance
reviews. The Performance tools will be launched on the platform
electronically versus the current paper -based method; and
5. Except as provided herein, all other terms and conditions of the Master
Agreement remain in full force and effect.
16 E2
IN WITNESS WHEREOF, the parties have executed on the date and year first written above
by an authorized person or agent.
ATTEST: , '
C4slal K:,Kinzel,'Clgrk of Court &
�o
mptroller k
Mesas to Chairman's
signature 011h.
Appr d as to Form and Legality:
Scott R. Teach
D" join
County Attorney
Print Name
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY FLORIDA
BY:
Burt L. Saunders, Chairman
Page 2 of 5
Fourth Amendment to Agreement # 16-6621
Item #
Agenda
Date
Date
WITNESSES:
/ Print Na/me
91�000b WITN
Print Name
Date: �`I `� Za 2a
16 E2
CONSULTANT:
CORNERSTONE ONDEMAND, INC.
, - --j- -I ,, - A
B - - )-:::� ni e�;,( �-/
Print Name and Title Date
Page 3 of 5
Fourth Amendment to Agreement #16-6621
9
1 6E2
Cornerstone OnDemand — Exhibit A-4 ORDER
Client Name ("Client"):
County of Collier, FL
Order Effective Date:
As provided in Amendment Four to Agreement No. 16-6621
Quote Number
Q-00099162
Is a new purchase order required for this
purchase? *
("No," unless box is checked) [ ]Yes: PO#
Primary Client Contact
Erin Thoresen erin.thoresen@colliercountyfl.gov 1 (239) 252-4322
Client Address (Ship To)
3303 Tamiami Trail East, Naples, FL, 34112, United States
Primary Billing (Invoice) Contact
Erin Thoresen I erin.thoresen@colliercountyfl.gov 1 (239) 252-4322
Client Billing (Invoice) Address
3303 Tamiami Trail East, Naples, FL, 34112, United States
Order Start
Date:
10/21/2020
Order Term/ Order End Date:
10/20/2025
"Note: Please send purchase order number to DI-CollectionsCaD-csod.com within three (3) business days of order signing.
Product(s)
Product
Inbound Data Feed - OU/Users (IDF) Connector (s)
1
$3,500.00
Single Sign On - Standard (SSO) Connector (s)
1
$3,500.00
CyberU Enterprise
2,250
$50,625.00
Cornerstone Learning Suite
2,250
$31,500.00
Choice Customer Success Package
1
$7,000.00
Unlimited Video Hosting and Delivery
1
$2,500.00
Cornerstone Performance Suite
2,250
$31,500.00
ANNUAL FEE SUBTOTAL
FIRST YEAR GRAND TOTAL
$130,125.00
$130,125.00
Special Terms
Client agrees to an annual 2.50% fee increase for the Annual Fees in this Order, beginning on the first anniversary thereof.
Invoicing Schedule
Annual fees are invoiced annually, beginning on the Order Start Date, through the Order End Date. If applicable, the fmal
invoice for annual fees will be prorated as follows: (total number of days in the prorated period / 365) x annual fee. One-time
fees are invoiced on the Order Start Date.
Notwithstanding anything to the contrary above, payment will be made upon receipt of a proper invoice and in
compliance with Chapter 218 Fla. Stats, otherwise known as the "local Government Prompt Payment Act."
Product Details
Each data feed connector includes two login credentials. Requested modifications to a data feed connector may be subject
to additional scoping and fees.
Cornerstone Learning Suite includes:
• Learning Management
Page 4 of 5
Fourth Amendment to Agreement #16-6621
11
C
• Certifications
• Connect
• Insights
Cornerstone Performance Suite includes:
• Performance Management
• Engage
• Succession Management
• Compensation Management
• View
Choice Package:
New Functionality Readiness and Adoption — adopt and drive usage of new features
Optimization and Curation — keep your system relevant and easy to use, increase adoption and build competencies
S.O.S. (Sustain Our System) — get help with tasks and on -boarding new admins, and tune up your reports
Education — an efficient way to learn Cornerstone products, features and functions
Customer Success — proactive, strategic guidance and support to make the most of your investment
Technical Support — enhanced support and issue resolution
Client Community — access self-help tools, connect with peers and stay up to speed on what's new
Product Collaboration and Engagement — have a voice in the future of Cornerstone
See https://www.cornerstoneondemand.com/support/choice for detailed support descriptions.
1bE2
Purchased course(s) shall be available from the Order Start Date above, through the earlier of: (i) the Order End Date above;
or (ii) termination/expiration of all Learning Orders; or (iii) termination of the Agreement, after which time all access /
course registrations shall be terminated or expire without refund. Course loading and hosting services are included as a
part of this Order. Content subscriptions are non -transferable; they are unique to individual users. Client will be invoiced
automatically for each subscription/registration exceeding the number purchased, based on the total Content price set
forth in this Order, divided by the total number of Active Users subscribed to/registered for that Content.
Some Content is hosted by third -party content providers. These providers may process personal information (e.g., Active
User identification, course tracking, etc.) only as necessary to provide the Content in accordance with AICC, SCORM, or
equivalent standards. The list, locations, and security and privacy policies of such providers are available upon request.
Terms and Conditions
This Order is hereby incorporated into and made part of the parties' master agreement (the "Agreement"). If the term of
the Agreement is set to expire prior to the end of the Order Term, the term of the Agreement is hereby extended through
the end of the Order Term for the purposes of this Order.
Page 5 of 5
Fourth Amendment to Agreement #16-6621 t��0