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Backup Documents 06/09/2020 Item #16D 9ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1609 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines 41 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's sienature- draw a line through rnutino lines # 1 through #2 rmmlete the rherlrlict ­1 fnr.y—A t.. tha (n.. >z. Aft..... nff: Route to Addressees (List in routing order) Office Initials Date 1. Risk Risk Management 2. County Attorney Office County Attorney Office 4. BCC Office Board of County Commissioners �5 b 4. Minutes and Records Clerk of Court's Office ' �— 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above. may need to contact staff for additional or missing infnnnatinn Name of Primary Staff ----- --------------- Jessica Suarez/ PURCHASING Contact Information 239- 252-8407 Contact / De artment Agenda Date Item was June 09, 2020 Agenda Item Number 16.D.9 Approved by the BCC Type of Document AMENDMENT Number of Original 2 Attached I Documents Attached PO number or account N/A 19-002-NS BENEVATE, INC number if document is BENEVATE, INC to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. Initial Applicable) I. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information Name; Agency; Address; Phone on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JS document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's JS si nature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 06/09/2020 and all changes made during N/A is not the meeting have been incorporated in the attached document. The County an option for Attorne 's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approve is not BCC, all changes directed by the BCC have been made, and the document is re�) fr:,�line. ption for Chairman's signature. this JUN 11ZYUA Risk Management 1609 MEMORANDUM Date: June 12, 2020 To: Jessica Suarez, Procurement Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Second Amendment to Agreement #19-002-NS "Grant Management Software" Contractor: Benevate, Inc. Attached for your records is an original of the referenced document above, (Item #16D9) adopted by the Board of County Commissioners on Tuesday, June 9, 2020. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment 1609 SECOND AMENDMENT TO AGREEMENT No. 19-002-NS FOR GRANT MANAGEMENT SOFTWARE THIS SECOND AMENDMENT, made and entered into on this JLAM- 9'*% , 2020, by and between Benevate, Inc. (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County" or "Customer"): WHEREAS, on October 15, 2018, the County entered into a SAAS Services Agreement with Contractor for the purchase of a hosted software for the enrollment, qualification, administration and reporting of federal and state grant programs with a one-time implementation fee of $6,000 and annual hosting, maintenance and support fee of $33,000; and WHEREAS, on February 17, 2020, the County administratively approved the First Amendment to the Agreement to include additional grant programs, add ten (10) additional user licenses and increase annual hosting, maintenance and support fee to $49,800; and WHEREAS, staff wishes to further amend the Agreement to: 1) modify Exhibit "A" — Services Statement of Work and Exhibit "D" — Service Fee to include seven (7) additional Administrative Licenses at an additional cost of $6,300 and replace the Affordable Housing Density Bonus Program with the Asset Management Program; and, 2) revise the expenditure threshold language found under Section 11. Supplemental Terms and Conditions to require Collier County Board of County Commissioners approval of expenditures exceeding $50,000; and WHEREAS, staff wishes to obtain Board approval of the annual expenditure of $56,100 under this Agreement as per Section Three of the Collier County Procurement Ordinance 2017-08 requiring that the Board of County Commissioners execute contracts in excess of $50,000. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the parties as follows: 1. Except as modified through this Amendment, all other terms and conditions of the Agreement shall remain the same. Words StFuelreeg are deleted; Words Underlined are added Services Fees: $49;80&09 $56,100.00 per year, payable Initial Service Term: Two (2) years from Effective Date annually in advance, subject to the terms of Section 4 and Per User Pricing attached as Exhibit D hereto. Page] of 3 Second Amendment to Agreement # 19-002-NS 1609 TERMS AND CONDITIONS 11. Supplemental Terms and Conditions 11.1 Threshold: By execution of this Agreement, Company and Customer agree that services acquired under this Agreement shall not exceed Fifty Thousand Dollars ($50,000) per County fiscal year (October 1 S'thru September 30') without the prior approval of the Collier County Board of County Commissioners. This amount is not to be construed as a minimum or maximum guarantee agreement value. EXHIBIT A Services Statement of Work 1. SaaS Services Description. Company will provide Customer with hosted software for the enrollment, qualification, administration and reporting of the following "Programs:" a. Public Services Grant Management (CDBG/HOME) b. Homeless Grant Management (ESG) c. Down Payment Assistance Program d. Housing Rehabilitation Program e. Services for Seniors Program f. County -Wide Impact Fee Deferral g. n Mr-dable Housing Density B,.a g. Asset Management Program EXHIBIT D SERVICE FEE Service Fees Annual Fee Number of Users & Programs Hosting, Maintenance and Support $49,800.00* • 2-8 35 Administrator Licenses described in Exhibit A and B $56,100.00* • 7 Programs as defined in Exhibit A *Company reserves the right to increase the annual Services fees at the end of the Initial Service Term or then -current renewal term by no more than 5% of the then previous year's cost ("Renewal Price Cap"), upon thirty (30) days prior notice to Customer (which may be sent by email) Page 2 of 3 Second Amendment to Agreement # 19-002-NS 1609 IN WITNESS WHEREOF, the parties have executed this Second Amendment on the date and year first written above by an authorized person or agent. ATTEST: Crystal K. Kinzel, Clerk of Court & Comptroller` f` Contractor's Witnesses: ��—< Xlr;� First W' ess TType/print witneA nameT vV Second Witness eAtd5 ef4/4 TType/print witness nameT BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA B ZL)�1�40= � Y Burt L. Saunders, Chairman CONTRACTOR: BENEVATE, INC. By: Si a ,� .y�Sro,,1�, l f �S�s�u'►M TType/print signature and title I Date App t to Fo d egality: Deputy County Att ey "ft Q Print ame Item # v� Agenda Date ...�._.'.�..., Date two Rec_d uepury Wgfk Page 3 of 3 Second Amendment to Agreement # 19-002-NS C°'