#19-002-NS Amendment #2 (Benevate, Inc.)SECOND AMENDMENT TO AGREEMENT No.19-002-NS
FOR
GRANT MANAGEMENT SOFTWARE
THIS SECOND AMENDMENT, made and entered into on this
Jt 44 - , 2020, by and between Benevate, Inc. (the "Contractor") and Collier
County, a political subdivision of the State of Florida, (the "County" or "Customer"):
WHEREAS, on October 15, 2018, the County entered into a SAAS Services Agreement with
Contractor for the purchase of a hosted software for the enrollment, qualification, administration and
reporting of federal and state grant programs with a one-time implementation fee of $6,000 and annual
hosting, maintenance and support fee of $33,000; and
WHEREAS, on February 17, 2020, the County administratively approved the First
Amendment to the Agreement to include additional grant programs, add ten (10) additional user licenses
and increase annual hosting, maintenance and support fee to $49,800; and
WHEREAS, staff wishes to further amend the Agreement to: 1) modify Exhibit "A" —
Services Statement of Work and Exhibit "D" — Service Fee to include seven (7) additional
Administrative Licenses at an additional cost of $6,300 and replace the Affordable Housing Density
Bonus Program with the Asset Management Program; and, 2) revise the expenditure threshold language
found under Section 11. Supplemental Terms and Conditions to require Collier County Board of County
Commissioners approval of expenditures exceeding $50,000; and
WHEREAS, staff wishes to obtain Board approval of the annual expenditure of $56,100
under this Agreement as per Section Three of the Collier County Procurement Ordinance 2017-08
requiring that the Board of County Commissioners execute contracts in excess of $50,000.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. Except as modified through this Amendment, all other terms and conditions of the Agreement
shall remain the same.
Words S lTkr-evigh are deleted; Words Underlined are added
Services Fees: 08 $56,100.00 per year, payable Initial Service Term: Two (2) years from Effective Date
annually in advance, subject to the terms of Section 4 and Per
User Pricing attached as Exhibit D hereto.
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Second Amendment to Agreement # 19-002-NS
TERMS AND CONDITIONS
11. Supplemental Terms and Conditions
11.1 Threshold: By execution of this Agreement, Company and Customer agree that services acquired under this
Agreement shall not exceed Fifty Thousand Dollars ($50,000) per County fiscal year (October Pt thru September
30tt') without the prior approval of the Collier County Board of County Commissioners. This amount is not to be
construed as a minimum or maximum guarantee agreement value.
EXHIBIT A
Services Statement of Work
1. SaaS Services Description. Company will provide Customer with hosted software for the enrollment, qualification,
administration and reporting of the following "Programs:"
a. Public Services Grant Management (CDBG/HOME)
b. Homeless Grant Management (ESG)
c. Down Payment Assistance Program
d. Housing Rehabilitation Program
e. Services for Seniors Program
f. County -Wide Impact Fee Deferral
g. Affordable Heus�ag Density g. Asset Management Program
EXHIBIT D
SERVICE FEE
Service Fees
Annual Fee
Number of Users & Programs
Hosting, Maintenance and Support
00.00*
• 2-8 35 Administrator Licenses
described in Exhibit A and B
$56,100.00*
• 7 Programs as defined in Exhibit A
*Company reserves the right to increase the annual Services fees at the end of the Initial Service i erm or men -current
renewal term by no more than 5% of the then previous year's cost ("Renewal Price Cap"), upon thirty (30) days prior
notice to Customer (which may be sent by email)
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Second Amendment to Agreement # 19-002-NS
IN WITNESS WHEREOF, the parties have executed this Second Amendment on the date and
year first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel, Clerk of Court &
(s AIM31aso
sign h-c, only.
Contractor's Witnesses:
r-
First kCthess
111 — �ecy
TType/print witness nameT
Second Witness
TType/print witness nameT
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Burt L. Saunders, Chairman
CONTRACTOR:
BENEVATE, INC.
By:
Signature
TType/print signature and titleT
Date '
ApppoVW as to Fo and gality:
De County Attorney
��� a �.
Print Name
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Second Amendment to Agreement # 19-002-NS
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