Minutes 03/09/2020Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs, FL 33071
Tel: 954-603-0033; Fax: 954-345-1292
DATE: May 29, 2020
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM(?cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of the continued March 9,
2020 Meeting on March 23, 2020 as approved at the May
12, 2020 meeting
Enclosed for your record is a copy of the above -reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek. iohnssengcollierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit&btef-cpas.com
Justin Faircloth, justin.faircloth(a�inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The meeting of the Board of Supervisors of the Cedar Hammock
Community Development District held on Monday, March 9, 2020 at 2:00 p.m.
was reconvened on Monday, March 23, 2020 at 2 p.m. at the Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day
Quentin Greeley
Gene Bolton
Fred Bally
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
The following is a summary of the discussions and actions taken at
the March 9, 2020 Cedar Hammock Board of Supervisors continued meeting.
Meeting Schedules
Mr. Day reported a discussion he had with Justin Faircloth, District Manager
regarding future meetings of the CDD Board given the governmental limitations
imposed on group meetings as a result of the Coronavirus. The Governor has
temporarily modified the "Sunshine Law" to allow a quorum to be established via
video or teleconference rather than physical presence. Advertising of any such
meetings will have to be modified accordingly. The current meeting scheduled for
April 13, 2020 will proceed, subject to any further developments with the
Coronavirus. In any event, Mr. Day noted that the Board has already tentatively
approved the FY 2021 Budget and the May 12, 2020 public hearing to review that
budget will be advertised as scheduled, once again subject to any governmental
requirements regarding the Coronavirus.
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Bulkhead & Bridges Repair/Replacement Update
Travis Pritchard from Artistic Structures is ready to set the 4th and final row
of capstone rocks on Hole #17 this week and get the filter cloth in place for Glase
Golf to then fill in behind the wall with crushed stone, then fill and grade that
area. By Friday, March 27, 2020 Hole #4 should be prepped for Artistic Structures
to start the bulkhead wall on Monday, March 30, 2020. Kipp Shulties will be
onsite tomorrow to review work and provide update as to progress. He is keeping
track of expenditures based on original contract budget. It appears that the
project is currently ahead of schedule. The irrigation is in place on Hole #4 to keep
the green watered.
2021 Budget
General discussion regarding potential Club assessment for impact of
Coronavirus to cover Club expenses and loss of revenue regarding closing of
course for Bulkhead Project. Mr. Day suggested that we review CDD maintenance
budget carefully to try to keep the lid on costs for 2021 to limit increase, given
impact of loss of revenue for Club via Coronavirus/Bulkheads.
Cedar Hammock Golf & Country Club Reimbursement Request
General discussion regarding the maintenance responsibility of CDD for its
assets. Mr. Day has requested from Sam Marshall a specific list of CDD assets
based on original 1999/2000 development documentation. In the meantime,
based on District Manager's Field Maintenance Report dated October 25, 2019
regarding the cart path on #2 , Tee Box #8 and Tee Box #13 the Club's
maintenance department proceeded to remove vegetation growing out of
bulkheads on cart path #2, Tee Box #8, pressure treated and sealed the same and
has requested it be reimbursed $1800 for that work as well as an additional $775
for authorizing Artistic Structures to remove and replace deteriorating wood on
top cap of the bulkhead wall on Tee #13 for a total of $2575. Although it is unclear
whether those walls are the responsibility of the CDD, clearly the Golf Club
proceeded with the repairs based on the recent CDD Field Manager's Report and
it's appropriate that the Club be reimbursed. Upon motion by Mr. Greeley,
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seconded by Mr. Bally, it was unanimously voted to reimburse the Cedar
Hammock Golf & Country Club the sum of $2,575 for Maintenance Expenses as
presented, based on the CDD Field Manager's Report of October 25, 2019.
The next Meeting is scheduled for 2 p.m. Monday, April 13, 2020.
There being no further business, upon motion by Mr. Greeley, seconded by
Mr. Bolton, the Board voted to adjourn the Meeting at 2:55 p.m.
Sec tary
Chairman/Vice airman
Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs, FL 33071
Tel: 954-603-0033: Fax: 954-345-1292
DATE: May 29, 2020
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM(&cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of the March 9, 2020
Meeting as approved at the May 12, 2020 meeting
Enclosed for your record is a copy of the above -reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek. johnssen(a)collierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit(a,btef-cpas.com
Justin Faircloth, Tustin.faircloth(a)inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Monday, March 9, 2020 at 2:00 p.m. at the Cedar Hammock
Clubhouse, located at 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day
Chairman
Quentin Greeley
Vice Chairman
Gene Bolton
Assistant Secretary
John Martino
Assistant Secretary
Fred Bally
Assistant Secretary
Also present were:
Justin Faircloth
District Manager
Sam Marshall
District Engineer
Jim Kurtzeborn
Cedar Hammock Golf & Country Club
Todd Legan
Cedar Hammock Golf & Country Club
Residents
The following is a summary of the discussions and actions taken at the March 9, 2020
Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
Mr. Faircloth presented the Agenda for the meeting, and the following amendments were
requested:
• Handouts were provided regarding the Bulkhead/Bridge Repair/Replacement
Project Accounting Schedule, Project Management Tracking Sheet, Fiscal Year
Monday, 05/04/20
March 9, 2020 Cedar Hammock CDD
2021 Proposed Budget Version 3, Facilities Operation and Maintenance
Memorandum of Agreement Between the District and Cedar Hammock Golf &
Country Club dated April 22, 2018, and the email and proposal from Jacob Chase
of PMI dated August 6, 2018 regarding roadway damage on Cedar Hammock
Circle.
• The Agenda was amended to include the additional documents noted above, along
with the February 13, and February 21, 2020 CDD Meeting Minutes.
On MOTION by Mr. Greeley, seconded by Mr. Martino, with all in
favor, the Agenda for the Meeting was approved as amended.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
Hearing no comments from the public, the next order of business followed.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Hole 17 will be open for member guests only.
• Palm Trees will have to be removed from Hole 4, but will be replanted. The process
was discussed.
• Mr. Faircloth discussed the expenditures associated with this project.
• Change Orders were addressed.
• Mr. Schulties will provide updates to the Board at upcoming meetings.
On MOTION by Mr. Day, seconded by Mr. Greeley, with all in
favor, retainage on bonding/permitting regarding the
bulkhead/bridge repair/replacement project shall not be withheld.
• The Board requested KSGDI provide a weekly update on the project, including
updates to the project accounting schedule and dates when they will be on site.
• Littoral planting was discussed.
• The $250 SFWMD permit fee for the project was decreased to $100.
B. South Florida Water Management District Water Use Permit Renewal
• The renewal is for 20 years.
• Recalibrations must be done every five years with this permit.
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Monday, 05/04/20
March 9, 2020 Cedar Hammock CDD
• The lakes may not be artificially elevated.
• Wetland monitoring was removed from this permit.
• The preserves will continue to be monitored.
• Inspections will now be done on a random basis.
• The Board requested the engineer review the data submitted to SFWMD by Cardno
and verify all information/map presented to the District are correct.
FIFTH ORDER OF BUSINESS New Business
A. Distribution of the Proposed Budget for Fiscal Year 2021 and Consideration
of Resolution 2020-01, Approving the Budget and Setting the Public Hearing
• Version Three has the change the Board requested for a $196.67 overall increase.
• The bridge/bulkhead project was addressed in this regard.
• The possibility of a Reserve Study was discussed.
• Mr. Faircloth discussed the budget timeline.
• The loan was discussed. The loan may be paid off at any time. The rate is 3.35%.
• The date of the Public Hearing will be changed from May 11, 2020 to May 12, 2020
at 2:00 p.m.
Mr. Greeley MOVED to adopt Resolution 2020-01, approving
Version 3 of the Budget for Fiscal Year 2021, and Setting a Public
Hearing thereon pursuant to Florida Law, to be held Tuesday, May
12, 2020 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at
8660 Cedar Hammock Boulevard, Naples, Florida, and Mr. Bally
seconded the motion.
This version of the budget was not presented in the original agenda package.
The reserve line item for roads was changed from $130,500 to $100,000.
There being no comments from the audience,
On VOICE vote, with all in favor, the prior motion was approved.
B. Cedar Hammock Golf & Country Club Reimbursement Request
• The reimbursement is for $2,575 for work they did on the cart paths, bulkheads and
other areas.
Monday, 05/04/20
March 9, 2020
Cedar Hammock CDD
• Public funds cannot be spent on private property, and this property belongs to the
Association.
• The CDD owns the lakes within the stormwater system, as well as the stormwater
piping and roadways. The CDD is responsible for the bulkheads on the lakes.
• The CDD is not responsible for the repairs associated with this request. Mr.
Faircloth explained exactly what he understands the CDD is responsible regarding
this request.
• Any property belonging to the CDD was funded with bond funds.
• The District Engineer can determine which bulkheads are the CDD's responsibility.
• The CDD is responsible for the Preserves.
• The Board would like the District Engineer to prepare a list of items the CDD owns.
• Mr. Marshall was asked to investigate the irrigation as well.
• This item was tabled until such time as the District Engineer determines the CDD's
assets.
SIXTH ORDER OF BUSINESS Attorney's Report
• Cedar Hammock Circle damages were discussed. The roadways were utilized
without the CDD's permission and the contractor damaged the recently repaved
roadway with their equipment and storage of the roofing repair materials. The
attorney proceeded with pursuing this with Tekram Services, but has not heard back
from them. The next step would be to file a lawsuit.
• The Board requested the attorney send a letter to the Club regarding a couple of
items.
• It was requested the CDD be listed as an additional insured on all vendor policies
which may impact the CDD's roadways. Another letter will be sent to each HOA
President and Master Board in this regard.
SEVENTH ORDER OF BUSINESS Engineer's Report
There being no report, the next order of business followed.
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Monday, 05/04/20
March 9, 2020
Cedar Hammock CDD
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes
i. February 10, 2020 Meeting
Mr. Faircloth stated each Board member received a copy of the Minutes of the February
10, 2020 Meeting, and requested any additions, corrections or deletions.
There being none,
On MOTION by Mr. Day, seconded by Mr. Martino, with all in
favor, the Minutes of the February 10, 2020 Meeting were approved.
ii. February 13, 2020 Continued Meeting
Mr. Faircloth stated each Board member received a copy of the Minutes of the February
13, 2020 Meeting, and requested any additions, corrections or deletions.
There being none,
On MOTION by Mr. Day, seconded by Mr. Greeley, with all in
favor, the Minutes of the February 13, 2020 Continued Meeting
were approved.
iii. February 21, 2020 Continued Meeting
Mr. Faircloth stated each Board member received a copy of the Minutes of the February
21, 2020 Continued Meeting, and requested any additions, corrections or deletions.
There being none,
On MOTION by Mr. Greeley, seconded by Mr. Bolton, with all in
favor, the Minutes of the February 21, 2020 Continued Meeting
were approved.
B. Acceptance of the Financials
i. Project Tracking Forms
Mr. Faircloth presented the January 31, 2020 Financial Statements for the Board's review
and approval.
• Tax collections were addressed. As of January 17, 2020 the District was 93%
collected. More funds were likely received in February.
On MOTION by Mr. Bally, seconded by Mr. Bolton, with all in
favor, the Financials were accepted.
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Monday, 05/04/20
March 9, 2020
Cedar Hammock CDD
C. Acceptance of the FY 2019 Financial Audit Report
i. Audit Letter from Berger, Toombs, Elam, Gaines & Frank
Mr. Faircloth presented the Fiscal Year 2019 Financial Audit Report for the Board's
discussion and acceptance.
• The Audit was reviewed and noted that it was favorable for the District.
On MOTION by Mr. Bolton, seconded by Mr. Day, with all in favor,
the Audit for the Fiscal Year ended September 30, 2019 was
accepted.
D. Follow Up Items
i. Total Asphalt Roadway Inquiry
• The loan has been assigned.
• All required documentation has been received.
• Payments are currently being processed.
Other follow up items were addressed.
• Grates will be installed. The Carp will be placed after. Certain lakes will be
impacted.
• The Board decided not to have the dumpster damages on Wax Myrtle repaired at
this time until future roadway projects are considered.
• The Board discussed pursuit of litigation against Tekram Services.
On MOTION by Mr. Day, seconded by Mr. Martino, with all in
favor, the District shall not pursue litigation against Tekram
Services at this time.
NINTH ORDER OF BUSINESS Supervisors' Requests
• Mr. Day indicated the progress on the bulkheads and bridges should be evaluated
in the next two weeks, and determine whether to insist on hauling in fill. This
project must be complete in a timely manner. A lengthy discussion ensued. Mr.
Schulties has the authority to order the fill when he believes it is necessary, but he
should be told that time is of the essence. Everything appears to be in place for Mr.
Schulties to take action. Board approval is not necessary.
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Monday, 05/04/20
March 9. 2020
+ Mr. Bally would like more information regarding the bulkhead project. Mr.
Faircloth suggested Mr. Schulties be directed to give an update on a weekly basis
The Board suggested a weekly email synopsis.
TENTH ORDER OF BUSINESS Audience Comments
Audience members commented on the following items:
• The schedules for different projects. The club is in contact with Mr. Schulties.
• Utilizing old roof tiles for fill was addressed.
• Closure of the back gate was discussed. The roadwav shall remain open. Mr.
Faircloth recommended Glase Construction ensure there are flagmen at the gates.
ELEVENTH ORDER OF BUSINESS Adjournment
Mr. Greeley MOVED to continue this meeting to Monday, March
23, 2020 at 2:00 p.m. at the Cedar Hammock Clubhouse, located at
8660 Cedar Hammock Boulevard, Naples, Florida, and Mr. Bally
seconded the motion.
+ The meeting may be cancelled if necessary.
There being no further discussion,
On VOICE vote, with Mr. Day, Mr. Greeley, Mr. Bolton and Mr.
Bally voting aye, and Mr. Martino voting nay, the prior motion was
approved.
4aircloth
Justi
Secretary
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Norman Day
Chairman