Agenda 06/09/2020 Item #16A 8 (LMA w/Abaco Pointe HOA)06/09/2020
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign a Collier County Landscape
Maintenance Agreement (“Agreement”) between Collier County and Abaco Pointe Homeowners
Association, Inc., for landscape and irrigation improvements within the Collier Boulevard public
right-of-way.
_____________________________________________________________________________
OBJECTIVE: That the Board of County Commissioners (Board) approves and authorizes the Chairman
to sign the attached Collier County Landscape Maintenance Agreement permitting landscaping and
irrigation improvements within the County right-of-way and ensuring that Abaco Pointe Homeowners
Association, Inc., will maintain improvements accordingly.
CONSIDERATIONS: Collier County was approached by Abaco Pointe Homeowners Association, Inc.,
to install landscaping and irrigation within the Collier Boulevard public right-of-way in front of the
Abaco Pointe Development. Pursuant to the attached Landscape Maintenance Agreement, the Abaco
Pointe Homeowners Association, Inc. agrees to maintain the landscaping and irrigation improvements
within Collier Boulevard, as depicted in Schedule A and in accordance with the specifications in Schedule
B. Rights to terminate the Agreement are spelled out in the attached Agreement.
FISCAL IMPACT: There is no cost to Collier County associated with this proposal. Abaco Pointe
Homeowners Association, Inc. is responsible for all recording fees.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -SAA
RECOMMENDATION: To sign a Collier County Landscape Maintenance Agreement between Collier
County and Abaco Pointe Homeowners Association, Inc., for landscaping and irrigation improvements
within the Collier Boulevard public right-of-way in front of the Abaco Pointe Development.
Prepared By: Pamela Lulich, PLA, CPM, Landscape Operations Manager, Road Maintenance Division
ATTACHMENT(S)
1. Abaco LMA; 5_4_20 (PDF)
16.A.8
Packet Pg. 538
06/09/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.8
Doc ID: 12331
Item Summary: Recommendation to approve and authorize the Chairman to sign a Collier
County Landscape Maintenance Agreement (“Agreement”) between Collier County and Abaco Pointe
Homeowners Association, Inc., for landscape and irrigation improvements within the Collier Boulevard
public right-of-way.
Meeting Date: 06/09/2020
Prepared by:
Title: Manager - Landscape Operations – Growth Management Department
Name: Pamela Lulich
05/05/2020 5:15 AM
Submitted by:
Title: Dept Head - Growth Management – Growth Management Department
Name: Thaddeus Cohen
05/05/2020 5:15 AM
Approved By:
Review:
Growth Management Department Judy Puig Level 1 Reviewer Completed 05/05/2020 8:23 AM
Road Maintenance Joseph Delate Additional Reviewer Completed 05/05/2020 12:33 PM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 05/06/2020 8:34 AM
Road Maintenance Albert English Additional Reviewer Completed 05/06/2020 2:19 PM
Growth Management Department Gene Shue Additional Reviewer Completed 05/08/2020 11:41 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 05/12/2020 7:34 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 05/13/2020 1:58 PM
County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 05/15/2020 10:06 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 05/15/2020 10:14 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/15/2020 11:16 AM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 05/20/2020 2:01 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 06/01/2020 10:51 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/09/2020 9:00 AM
16.A.8
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Packet Pg. 543 Attachment: Abaco LMA; 5_4_20 (12331 : Landscape Maintenance Agreement - Abaco Pointe on Collier Boulevard)
Date Approved:April 20, 2020 Right-of-Way Permit Number:PRROW2018042878701
SDP/AR/PSP Number: N/A Building Permit Number:
Project Name: 951 Villas ABACO POINTE
Project Address:CR-951 (Collier Blvd) north of CR-862 (Vanderbilt Beach Rd) and south of Tree Farm Rd
Subdivision: 951 Villas Lot:Block:Unit: Tract:
Folio No:Section: 35 Township: 48 Range: 26
************************************************************************************************************************************************************************************Type of Construction: ROW Commercial
Detail:PERMIT MODIFICATION APRIL 2020 - REVISIONS TO LANDSCAPE AND IRRIGATION WITHIN ROW -
LANDSCAPE MAINTENANCE AGREEMENT REQUIRED - PERMIT MODIFICATION REQUEST APRIL 2019 -
SUBAQUEOUS FORCE MAIN CROSSING TO AERIAL SEE ICP PL20190000862 Right-of-Way Permit
Application for 951 Villas. With this application, we are proposing turn lane improvements and utility improvements
within the Collier Boulevard right-of-way, and will serve as the entry point for the currently proposed development.
See PPL PL20180001040
No folio no address, ROW work adding turn lanes and relocation lighting at Collier BLVD north of Vanderbilt Beach
RD and south of Tree Farm RD
THIS PERMIT IS VALID FOR A PERIOD OF SIX (6) MONTHS FROM THE DATE OF ISSUANCE.
Please refer to Collier County Portal for issuance and expiration dates.
**********************************************************************************************************************************
Property Owner/Applicant:
LLC C/O DW PARTNERS
590 MADISON AVE 13TH FLOOR
NEW YORK, NY 10022
Telephone Number: (212)751-6100
Contractor:
WALDROP ENGINEERING, P.A.
28100 BONITA GRANDE DR, SUITE 305
BONITA SPRINGS, FL 34135
Telephone Number: (239)405-7777
1. Work shall be performed in accordance with approved plan, stipulations
specified as part of this permit and in accordance with Collier County Ordinance #
09-19 and the "Public Right-of-Way Construction Standards Handbook," latest
edition.
2. Applicant declares that prior to filing this application he has ascertained the
location of all existing utilities, both aerial and underground. Any changes to any
utility shall be the responsibility of the Permittee for all cost.
3. If right-of-way permit is issued in conjunction with a residential building permit,
the right-of-way permit expires upon completion of the residential building.
4. If the application is made by any person or firm other than the owner of
the property involved, a written consent from the property owner shall be
required prior to processing of the application.
5. Transportation Services Division approval does not exempt the permittee
from gaining approval from any State, Federal or Local Agencies having
jurisdiction over the proposed work.
6. This permit is contingent upon Permittee obtaining necessary rights of
entry for construction and maintenance where required right-of-way for
public use has not been dedicated and accepted by Collier County.
APPROVED BY: ARH
Condition: The ROW shall be restored in accordance with the ROW Restoration Guidelines document located on the CityView Portal.
Condition: All other applicable state or federal permits must be obtained before commencement of the development.
Condition: PAVEMENT MARKING REPAIR – all pavement marking on Collier Blvd. impacted by the turn lanes construction shall be restored to
match existing.
Condition: Please note that the proposed turn lane construction will have to occur prior to the site construction or to be completed by the
expiration date of the ROW permit, please refer to the ROW Construction Handbook, Section III. A.
Condition: Per the Design Professional Acknowledgement of Submittal, the licensed Engineer has affirmed that submittal of building permit
plans are being done at their own risk without the contractor assigned. Upon the assigning of the contractor, a "Qualifier's Page" of the
building permit application will need to be submitted, as well as a notarized, or signed/sealed letter of no objection from the licensed Engineer
for said contractor to take responsibility of the permit.
Condition: Sidewalk and lane closures are required to safely complete the proposed work. Please complete a Road Alert form and email to the
email addresses listed at the top of the form a minimum of five business days prior to the closures.
Condition: The revised scope of work is approved under ICP PL20190000862.
Condition: An executed copy of the Landscape Maintenance Agreement shall be provided to the Development Review Division once approved
by the BCC.
Condition: The required inspections shall be scheduled through the CityView Portal. You must be signed in as a registered user to schedule
an inspection.
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Please call 239-252-3726 to schedule required 830 inspection FIRST then subsequent inspections
listed below.
800 - Right-Of-Way Final Inspections
Disclaimer: Issuance of a development permit by a county does not in any way create any rights on the part of the applicant to obtain a permit
from a state or federal agency and does not create any liability on the part of the county for issuance of the permit if the applicant fails to
obtain requisite approvals or fulfill the obligations imposed by a state or federal agency or undertakes actions that result in a violation of state
or federal law.
SEE GENERAL CONDITIONS OF RIGHT-OF-WAY PERMITS
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SCHEDULE “B”
RIGHT OF WAY LANDSCAPE MAINTENANCE SPECIFICATIONS
These specifications are intended to provide the information by which private entities may understand the minimum
requirements of Collier County relative to maintaining County rights of ways. Records of all specification requirements
shall be kept and made available to the County’s representative upon request.
A. MOWING AND EDGING: Mowing and edging shall include medians as well as those areas, if existing,
along the outside edge of the sidewalks of adjacent properties. All turf shall be mowed with mulching type
mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary, the
bagged clippings shall be collected and removed at no additional cost. Grass shall be cut at a height of three
and one half inches (3 ½”). The frequency of cutting will be weekly or fifty-two (52) times.
Mechanical edging of the turf shall be done with each mowing along all sidewalk edges, back of concrete curbs,
around all planting beds, utility service boxes, street light bases, sign posts, headwalls, guardrails, timer
pedestals, posts, and trees. Metal blade edging is not permitted along back of curbing. Grass root runners
extending into the mulched areas shall be cut and removed when the edging is performed. Edging will also be
required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, sign posts, manholes, etc.
where they exist. All debris on streets, sidewalks or other areas resulting from edging shall be removed. No
herbicide shall be used for edging.
All sidewalks, curbing and/or gutters shall be cleaned after each service. All sidewalks shall be blown clean,
but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or
accumulate on right-of-way areas.
B. WEEDING: Weeding of plant beds, sidewalks (asphalt, concrete or pavers), guardrail bases, and curb joints as
well as other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to
provide a weed free and well maintained area.
C. GENERAL SITE PRUNING: General site pruning shall be defined as the pruning of any plant’s foliage
below ten-foot (10’) foot.
All groundcovers, shrubs, canopy trees and palms up to ten foot (10’) level, shall be inspected and pruned on a
weekly or an as needed basis, so to maintain the proper or required heights for visibility, vehicular movement
purposes and desired shape or form as determined by County’s representative. Pruning shall also include
removal of water sprouts, suckers and any dead or diseased foliage or branches.
During the first week of October and April, ornamental grasses, such as Fountain grass, Florida Gamma or
Fakahatchee grass shall be pruned in a pyramid shape to a twelve inch (12”) or twenty-four (24”) height based
upon the type of plant. Ornamental type grasses such as Liriope muscari ‘Evergreen Giant’, shall only be
pruned at the direction and approval of the County’s representative.
Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred
twenty inches (120”). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain
one foot (1’) of clearance from the edge of the pathway. IT is recommended that adjacent shrubs and
groundcovers be maintained so that they angle or are rounded away from the pathway.
D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include,
but not limited to; paper, bottles, cans, other trash, and horticultural debris. All debris or trash pick-ups shall be
performed “prior” to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or
disposal site.
E. STREET CLEANING/SWEEPING: Street Cleaning: A four foot (4’) wide area measured from the face of
the curb and gutters including turn lanes shall be cleaned with each site service to remove any accumulation of
debris or objectionable growth so to maintain a neat and safe condition.
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F. TRAFFIC CONTROL: The Association shall comply with the requirements of Collier County Maintenance
of Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing
Department. The Association shall obtain and review the County MOT policy requirements prior to submitting
a bid.
The Association will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway &
Traffic Design Standard Indexes, or other related documents, so to become familiar with the requirements.
Strict adherence to the requirements of the MOT policy will be enforced under this Contract.
To assist in employee visibility, employees servicing the area shall wear high visibility safety apparel in
compliance with the most current editions of the FDOT Design Standards and the Collier County Maintenance
of Traffic (MOT) policy.
G. CANOPY TREE AND PALM PRUNING: For this site, canopy trees shall be defined as any large shrub,
tree, or palm with foliage above a ten-foot (10’) level.
All canopy trees and palms shall be pruned on a continuous basis to create and maintain a seventeen-foot (17’)
canopy clearance over the roadways and a ten-foot (10’) canopy clearance over all pathways. Canopy trees
shall be selectively pruned twice per year in April and September so to thin the interior canopy of cross
branching and to shape the canopy of the trees. The County’s representative shall approve a professional
licensed to prune tress under the direction of a Licensed Landscape Architect, Arborist, Tree Surgeon, or other
approved professional shall do the pruning and sharpening. The work shall be performed per ANSI AS300
“Standard Practices for Trees, Shrubs, and other Woody Plant Maintenance” and done in a professional manner
in accordance with “Pruning Standards” of the national Arborist Association or accepted local trade standards
and practices.
Palms shall be pruned annually during June of each year. The palms shall be pruned to a “Tropical Cut” or to a
nine (9) o’clock- three (3) o’clock angle from the horizontal at the base of the palm’s bud or lowest fronds.
Approximately seven (7) to (10) ten green fronds shall be left at the head after pruning. The pruning shall
include removal of all nuts, seed stalks, brown or dead and lower fronds.
The work shall be done in a professional manner in accordance with acceptable trade standards and practices.
The palms shall not be climbed with tree spikes to remove the fronds. The pruning shall be accomplished by the
use of a ladder, boom truck or lift. All debris from the pruning shall be removed and the site shall be left on a
clean and neat manner.
When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is
required that the adjacent traffic or turn lane to the work area, be closed using traffic control devices and
signage per the current FDOT traffic control standards and indexes.
H. FERTILIZATION: Granular fertilization of shrubs and groundcovers shall be applied by hand in a twelve-
inch (12”) wide radius ring around the base of the plants. Granular fertilization of the trees and palms shall be
determined by the caliper (diameter) of the trunk and broadcast by hand in a band around the plant’s base from
a distance of 12” to the drip line of the palm, whenever possible.
An 8 oz. cup equals one (1) pound. Trees and palms shall receive one (1) cup per one-inch (1”) caliper. Shrubs
and groundcovers shall receive one (1) cup per three foot (3’) of height or spread. Shrubs and groundcovers
shall receive one-half (1/2) cup per eighteen inches (18”) of height or spread. All fertilizer shall be swept off all
sidewalks, concrete curbing and paving.
The fertilizer shall be applied as set forth in the following schedule.
Turf Areas and Plant beds containing Shrubs, Groundcovers, and Trees.
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The (13-3-13) fertilizer shall be applied at a rate of ten (10) pounds per one thousand (1000) sq ft. for all areas.
Four applications of (13-3-13) fertilizer will be applied yearly during the months of February, May, July, and
October.
Palms: Association shall apply approved by County’s representative palm fertilizer during February, May, July,
and October as specified below.
Should yellowing occur on the top of the fronds, manganese sulfate will be required and if on the lower fronds,
Sul-Po-Mag or equivalent will be required to be applied with the palm fertilizer at the rates specified.
I. MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide
for a four inch (4”) non-compacted or unsettled depth measured from the existing soil grade. The area to
receive the mulch shall be raked level to establish the proper finished grade and have all weeds removed prior to
the placement of the mulch. Two inches must be applied to replenish this mulch twice a year, November and
during May.
J. LANE CLOSURE: Lane closure for median maintenance shall comply with the most current editions
of the FDOT Design Standards and the Collier County Maintenance of Traffic (MOT) policy.
K. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone
shall be manually turned on at the valve once a week and a thorough inspection conducted to ascertain proper
operations of the system. Quick coupling valves, if existing shall be reviewed weekly and operated quarterly to
insure proper operation. Maintenance responsibilities will include cleaning and adjustment of heads, nozzles,
installation or replacement of risers, repair of minor PVC piping breaks or subsurface piping or restricted
sprinkler lines, replacement of damaged valve boxes/lids and adjustment of controller and rain shut off switches
for settings and operations. Where required, the Association shall maintain on site reclaimed water irrigation
signage.
SUBSURFACE IRRIGATION SYSTEMS:
No excavation or mechanical metal edging around plant beds shall be done within the Right-of-way.
Mechanical metal blade edging is permitted along the back of curbing.
Weekly Service Requirements:
1. A visual inspection of the subsurface irrigation systems shall be performed weekly to
determine if the systems are functioning normally and if cuts, leaks, piping damage, flooded areas
exist, and repair as necessary. This shall also include review and re-setting of the controller and in-
ground moisture sensor adjustments or other rain sensing devices as needed.
2. System Computer/Controller
a. Operate, adjust, and set controller to provide proper operation of the systems.
b. Diagnose and repair electrical and mechanical malfunctions.
c. Monitor and adjust the system zones moisture levels based upon moisture sensor readings.
d. Operate controller on automatic, manual and single trip operation.
e. Monitor controller standby battery backup and replace as required.
3. Automatic Control Assemblies and Quick Coupling Valves
a. Review control valve assembly and by-pass system for proper settings.
b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks;
pressure gauge operation; proper settings and are clean of debris or mulch.
4. Pump Sites
a. Inspect for proper operations.
b. The Association shall record and provide to the County’s representative the well water flow meter
readings for the two well locations on the General Maintenance Report Sheets.
5. Review system water source connections to include water meters, backflow preventers, gate valve
points of connection and main lines for proper operation.
Monthly Service Requirements:
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1. Automatic Control Valve Assembly
Manually operate valves, and clean valve assembly filters
2. Backflow Assembly
Review assembly for proper operation and clean filter as needed
3. Quick Coupling Valves
Review boxes and operate valve
4. Pump Sites
a. Once a month, the Association will trouble shoot each pump station, checking amperage draw and
document the results for future reference.
b. Manually run the system to ensure proper coverage and that no sprinkler head and nozzle are
spraying onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to
ensure proper coverage.
c. The Association will check all zone wiring and solenoid conditions through the use of an OHM
meter and document the results for future reference.
d. The Association will clean the strainers filters and inspect them for wear at the Pump Station.
5. Manually run the system with open flush caps and review sprinkler head indicators located at the end
of zones.
6. Review pressure gauge readings at control valve assemblies for each zone, as well as gauges located at
the end of zones where present to determine the system and porous piping is functioning properly.
7. Check, analyze and adjust flow control devices as required.
Quarterly Service Requirements:
1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors and controllers for
overall operation and provide adjustments as required to assure proper operation and irrigation
application.
Conventional Pop-up Irrigation Systems:
Weekly Service Requirements:
1. Each median zone shall be manually turned on at the valve to ascertain proper operation of the system.
2. Repair system for any blown-off heads, broken lines or leaks around heads or valves.
3. Check the controller and rain sensing devices for proper operation and settings.
4. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent (100%) irrigation coverage.
5. Within all work areas the Association shall review the plant material and turf for dry conditions and if
found correct the problem.
Monthly Service Requirements:
1. Manually run the system, clean and adjust sprinkler heads/nozzles and concrete donuts as necessary to
ensure proper coverage and that there are no sprinkler heads/nozzles spraying directly onto the
roadway.
a. Each median and side right-of-way zone shall be manually turned on at the valve to ascertain
proper operation of the system.
b. Repair system for any blown-off head, broken lines or leaks around heads or valves.
c. Check the controllers and rain sensors for proper operation and settings.
d. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive
one hundred percent (100%) irrigation coverage.
e. Within all work areas the Association shall review the plant material and turf for dry conditions
and if found correct the problem.
General Service Requirements for Irrigation Systems:
1. Should South Florida Water Management District or other governing agency establish water
restrictions, the irrigation systems shall be inspected and all other controllers set to the mandated hours
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of operation set by the District or Agency. Subsurface systems are exempt from water restrictions.
2. Replace defective heads or nozzles, install or replace defective risers and repair minor breaks or
restricted sprinkler lines.
3. Replace damaged valve boxes/lids if caused by the Maintenance Association.
4. Inspect, clean, and replace, if necessary, screen/filters within the sprinkler heads.
5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at sod
level. All valve boxes in plant beds are to be kept two inches (2”) above finished mulch.
6. One hundred percent (100%) irrigation coverage shall be maintained within all irrigated landscaped
areas while this Contract is in effect.
7. Notification to the County’s representative is required when acts of vandalism or accidents have
occurred to the irrigation system. Photos shall be taken and provided to the County’s representative at
no added cost.
Miscellaneous Irrigation Maintenance Responsibilities:
1. Should the temperature be forecast to be below thirty-four (34) degrees, the Association shall be
responsible for turning the irrigation system off in order to protect plants from possible freeze damage.
2. It shall be the Association’s responsibility to notify the County’s representative of any irrigation
problems or additional irrigation maintenance needs.
3. The irrigation service personnel must trouble shoot time clocks, i.e. power-in 110 volt and 24-volt
fuses, 24 volts output when necessary.
4. The irrigation services personnel must trouble shoot any pump start relay, main fuses and capacitors
when necessary.
L. BRICK PAVERS: All median brick paving shall be pressure cleaned twice per year, in April and November,
to remove marks, gum and other dirt that may be deposited on the surface areas. Upon finding damaged areas,
the Associations shall clean-up debris if present, and or flag off the areas with protective barriers and/or high
visibility hazard tape. Damaged areas must be repaired as quickly as possible.
M. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and
diseases and must be treated appropriately by a licensed Pest Control Operator approved by the County’s
representative.
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