Backup Documents 05/26/2020 Item #16D 3 (Signature Tree Care, LLC)ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1603
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines # I through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with
.t,........._«:,. ,.r«t,e Of, :'c �:t, dr—, A fine thrnnoh rooting lines fil thrnnoh V.complete the checklist. and forward to the Countv Attomev Office.
Route to Addressees (List in routing order)
Office
Initials
Date
1. Risk
Risk Management
S-
2. County Attorney Office
County Attorney Office
4. BCC Office
Board of County
Commissioners
5 b
)2A
J'
4. Minutes and Records
Clerk of Court's Office
5. Procurement Services
Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the Addressees A— may need to contact staff for additional or missing information.
Name of Primary Staff
Jessica Suarez/ PURCHASING
Contact Information
239- 252-8407
Contact / Department
Agenda Date Item was
May 26,2020
Agenda Item Number
16.D.3
Approved by the BCC
Type of Document
AGREEMENT
Number of Original
2
Attached
Documents Attached
PO number or account
N/A
20-7675
SIGNATURE
number if document is
SIGNATURE
TREE CARE,
to be recorded
TREE CARE, LLC
LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is
Yes
N/A (Not
appropriate.
Initial
Applicable)
1.
Does the document require the chairman's original signature STAMP OK
N/A
2.
Does the document need to be sent to another agency for additional signatures? If yes,
N/A
provide the Contact Information(Name; Agency; Address; Phone on an attached sheet.
3.
Original document has been signed/initialed for legal sufficiency. (All documents to be
JS
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4.
All handwritten strike -through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5.
The Chairman's signature line date has been entered as the date of BCC approval of the
JS
document or the fmal negotiated contract date whichever is applicable.
6.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
JS
si nature and initials are required.
7.
In most cases (some contracts are an exception), the original document and this routing slip
N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8.
The document was approved by the BCC on 05/26/2020 and all changes made during
t
the meeting have been incorporated in the attached document. The County
ropti.onfor
Attorney' Office has reviewed the changes, if applicable.
9.
Initials of attorney verifying that the attached document is the version approved by the
ot
BCC, all changes directed by the BCC have been made, and the document is ready for the
r
Chairman's signature.
2(fjl-%-
1603
MEMORANDUM
Date: June 3, 2020
To: Jessica Suarez, Purchasing Tech
Procurement Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Contract #20-7675, Parks Tree Maintenance & Arborist Services
Contractor: Signature Tree Care, LLC
Attached, is an original copy of the contract referenced above, (Item #16D3)
approved by the Board of County Commissioners on May 26, 2020.
The second original has been held by the Minutes and Records Department for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
1603
PROFESSIONAL SERVICE AGREEMENT
# 20-7675
for
PARKS TREE MAINTENANCE AND ARBORIST SERVICES
THIS AGREEMENT, made and entered into on thist *-day of 01" 2020 , by
and between Slonature Tree Care LLC
authorized to do business in the State of Florida, whose business address is
15275 Collier Blvd Ste 201-276, Naples, FL 34119 , (the "Contractor")
and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
The Agreement shall be for a three (3 ) year period, commencing
date of Board approval E or on and terminating three
year(s) from that date or until all outstanding Purchase Order(s) issued
expiration of the Agreement period have been completed or terminated.
❑■ upon the
(3 )
prior to the
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for two
(2 ) additional one (1 ) year(s) periods. The County shall give the Contractor
written notice of the County's intention to renew the Agreement term prior to the end of the
Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement under
all of the terms and conditions contained in this Agreement for up to one hundred and
eighty (180) days. The County Manager, or his designee, shall give the Contractor written
notice of the County's intention to extend the Agreement term prior to the end of the
Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a 0 Purchase Order ❑ ❑ W& ef.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions ❑ ❑ (ITB) ❑■
Other Invitation for Qualifications ( IFQ ) # 20-7675 , including all
Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein
and made an integral part of this Agreement.
❑' The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in
compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
3.2 The execution of this Agreement shall not be a commitment to the Contractor to
order any minimum or maximum amount. The County shall order items/services as
required but makes no guarantee as to the quantity, number, type or distribution of
items/services that will be ordered or required by this Agreement.
3.3 0 The procedure for obtaining Work under this Agreement is outlined in Exhibit A —
Scope of Services attached hereto.
--.- 1 11A
3.5 ❑■ The County reserves the right to specify in each Request for Quotations: the period
of completion; collection of liquidated damages in the event of late completion; and the
Price Methodology selected in 4.1.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this
Agreement based on Work performed pursuant to the quoted price offered by the
Contractor in response to a specific Request for Quotations and pursuant to the Price
Methodology in Section 4.1. Payment will be made upon receipt of a proper invoice and
upon approval by the County's Contract Administrative Agent/Project Manager, and in
compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government
Prompt Payment Act".
4.1 Price Methodology (as selected below):
0■ Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are
transferred from the County to the contractor; and, as a business practice there are no
hourly or material invoices presented, rather, the contractor must perform to the satisfaction
of the County's project manager before payment for the fixed price contract is authorized.
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4.2 Any County agency may obtain services under this Agreement, provided sufficient
funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches" as
untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
4.4 ❑
Tm•iol expo s,e —h�lu� -b,e
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
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exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531 C.
NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name:
Signature Tree Care, LLC
Address:
15275 Collier Blvd Ste 201-276
Naples, FL 34119
Authorized Agent:
Ian Orlikoff
Attention Name & Title:
Owner
Telephone:
(239) 348-1330
E-Mail(s):
info@signaturetreecare.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: Barry Wiliams
Division Name: Parks and Recreation
Address: 15000 Livingston Rd _
Naples, FL 34109
Administrative Agent/PM: Matt Catoe
Telephone: Operations Analyst
E-Mail(s): matt. catoe colliercountygov.net
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non -County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the U.
S. Government now in force or hereafter adopted. The Contractor agrees to comply with
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all laws governing the responsibility of an employer with respect to persons employed by
the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive purpose,
or for any purpose in violation of any federal, state, county or municipal ordinance, rule,
order or regulation, or of any governmental rule or regulation now in effect or hereafter
enacted or adopted. In the event of such violation by the Contractor or if the County or its
authorized representative shall deem any conduct on the part of the Contractor to be
objectionable or improper, the County shall have the right to suspend the Agreement of the
Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to
the satisfaction of the County within twenty-four (24) hours after receiving notice of such
violation, conduct, or practice, such suspension to continue until the violation is cured. The
Contractor further agrees not to commence operation during the suspension period until
the violation has been corrected to the satisfaction of the County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate said
Agreement for cause; further the County may terminate this Agreement for convenience
with a thirty (30) day written notice. The County shall be the sole judge of non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. 0■ Commercial General Liability: Coverage shall have minimum limits of
$1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations; Independent
Contractors; Products and Completed Operations and Contractual Liability.
B. FO Business Auto Liability: Coverage shall have minimum limits of
$1 000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned
Vehicles and Employee Non -Ownership.
C. ❑E Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $1,000,000 for
each accident.
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D. ❑ Rrofgssiarwi-Liialbi
and reg-ate-
E_ ❑
ooeufFe ee-
F- ❑ Teebnotooe#
G: ❑
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
Certificate for Commercial General Liability where required. This insurance shall be primary
and non-contributory with respect to any other insurance maintained by, or available for the
benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of: thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non -renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall
defend, indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent caused
by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or
anyone employed or utilized by the Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any other
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rights or remedies which otherwise may be available to an indemnified party or person
described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon presentation
of a claim by any party and written notice of such claim being provided to Contractor.
Contractor's obligation to indemnify and defend under this Article 13 will survive the
expiration or earlier termination of this Agreement until it is determined by final judgment that
an action against the County or an indemnified party for the matter indemnified hereunder is
fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the
County by the Parks and Recreation
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall
acquire no interest, either direct or indirect, which would conflict in any manner with the
performance of services required hereunder. Contractor further represents that no persons
having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ❑■ Exhibit A Scope of Services,
❑ / ❑■ IT -B/F Other Invitation for Qualifications # 20-7675 , including Exhibits,
Attachments and Addenda/Addendum, ❑E subsequent quotes, and ❑ Other
Exhibit/Attachment,
17. APPLICABILITY. Sections corresponding to any checked box will expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the
parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of
value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier
County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure
5311. Violation of this provision may result in one or more of the following consequences:
a. Prohibition by the individual, firm, and/or any employee of the firm from contact with
County staff for a specified period of time; b. Prohibition by the individual and/or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held
by the individual and/or firm for cause.
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20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including but
not limited to those dealing with the Immigration Reform and Control Act of 1986 as located
at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended;
taxation, workers' compensation, equal employment and safety including, but not limited
to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records
Law Chapter 119, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for
the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public
records in possession of the Contractor or keep and maintain public records
required by the public agency to perform the service. If the Contractor transfers all
public records to the public agency upon completion of the contract, the Contractor
shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. If the Contractor keeps and
maintains public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from the public
agency's custodian of public records, in a format that is compatible with the
information technology systems of the public agency.
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If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages
and agrees to the successful Contractor extending the pricing, terms and conditions of this
solicitation or resultant Agreement to other governmental entities at the discretion of the
successful Contractor.
22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise
unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in
effect.
23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and Procurement
Procedures.
24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this
Agreement to resolve disputes between the parties, the parties shall make a good faith effort
to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of Contractor with full decision -making authority and by County's staff person
who would make the presentation of any settlement reached during negotiations to County for
approval. Failing resolution, and prior to the commencement of depositions in any litigation
between the parties arising out of this Agreement, the parties shall attempt to resolve the
dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State
of Florida. The mediation shall be attended by representatives of Contractor with full decision -
making authority and by County's staff person who would make the presentation of any
settlement reached at mediation to County's board for approval. Should either party fail to
submit to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
25. VENUE. Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or state
courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such
matters.
16D 3
X AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for
this Agreement shall be knowledgeable in their areas of expertise. The County reserves the
right to perform investigations as may be deemed necessary to ensure that competent persons
will be utilized in the performance of the Agreement. The Contractor shall assign as many
people as necessary to complete required services on a timely basis, and each person
assigned shall be available for an amount of time adequate to meet required services.
27. ❑■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the
County's Board approved Executive Summary, the Contract Documents shall take precedence.
28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior
consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement,
or any part herein, without the County's consent, shall be void. If Contractor does, with
approval, assign this Agreement or any part thereof, it shall require that its assignee be bound
to it and to assume toward Contractor all of the obligations and responsibilities that Contractor
has assumed toward the County.
29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the costs of
providing background checks by the Collier County Facilities Management Division for all
employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a
state and FBI fingerprint check, credit reports, education, residence and employment
verifications and other related records. Contractor shall be required to maintain records on
each employee and make them available to the County for at least four (4) years. All of
Contractor's employees and subcontractors must wear Collier County Government
Identification badges at all times while performing services on County facilities and properties.
Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed
each year at no cost to the Contractor during the time period in which their background check
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is valid, as discussed below. All technicians shall have on their shirts the name of the
contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division via
e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County
separates from their employment. This notification is critical to ensure the continued security
of Collier County facilities and systems. Failure to notify within four (4) hours of separation may
result in a deduction of $500 per incident.
(Intentionally left blank -signature page to follow)
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IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed
this Agreement on the date and year first written above.
ATTEST:
Crystal Kinzel, Clerk of Courts of the
Circuit Court & Comptroller
By.
Dated:
�,s to ChaJr an's
Contr%�p# a o6ytnesses:
_4LZ- 4Z/� -
I�"4 ,
Contractor's First Witne
�2LI2, ' /.)1(
TTypip/print witness nameT
W
Cont or's Second fitness
13jl�tl4e,1171 �_, 9f1_1,ffa1C
TT pe/print witness nameT
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
M
Burt L. Saunders , Chairman
Signature Tree Care, LLC
Contractor
A
gnature
Type/print signature and title
Nags 12 of 14
Item # V9 .�
Agenda
Date
Date
Protessional Service Agreement o2019-011
�E }r
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Exhibit A
Scope of Services
❑■ following this page (pages 1 through 3 )
❑ this exhibit is not applicable
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ASSIGNMENT OF WORK
All projects will be quoted to the qualified vendors using lump sum pricing. Quotes must be received within ten (10) business days
or within timeframe dictated by project manager for non -urgent work requests.
DETAILED SCOPE OF WORK
Contractors must have knowledge and experience in hardwood canopy and palm pruning. They must adhere to the ANSI accredited
Standards A300 policies and standards, current edition, for pruning, fertilization, supports systems, and other aspects of tree care and
ISA Best Management Practices, and the ability to recognize, diagnose and report tree defects caused by pest, tree and/or root
structure, and diseases.
• Contractors shall have a certified arborist on staff to supervise and direct field personnel to ensure that all work is completed
per specifications for hardwood tree maintenance services.
• The services performed herein shall consist of the contractor furnishing all equipment, materials, tools, transportation, traffic
controls, insurance, labor, and supervision for the Division.
• The seven main objectives for pruning services are: 1) reduce the risk of failure; 2) provide clearance; 3) reduce shade and
wind resistance; 4) maintain health; 5) influence flower and/or fruit production; 6) improve views; and 7) improve aesthetics.
Tree and Palm Maintenance is divided into five (5) categories: 1. Basic Tree Pruning; 2. Structural Tree Pruning; 3. Palm Pruning;
4. Stump and Root Grinding; 5. De -boot (clean) Palm Trees.
1. Basic Tree Pruning
Following ISA Best Management Practices, this category is divided into four primary pruning methods which include: a.
Cleaning, b. Thinning, c. Raising, and d. Reducing.
a. Cleaning
Cleaning trees is the selective removal of dead, diseased, cracked, stubbed, hanging, and broken branches. This service can be
performed on a tree of any age but is most common in middle-aged to mature trees.
Cleaning is the preferred method for mature trees because it does not remove live branches unnecessarily. The location of the
branches to be removed should be reviewed with the Project Manager or designee.
b. Thinning
Pruning to thin is the selective removal of small live branches to reduce crown density. Proper thinning retains the crown shape
and size and should provide an even distribution of foliage throughout the crown.
c. Raising
Pruning to raise, elevate, or lift a canopy is the selective removal of branches to provide vertical clearance.
Trees within planting beds, an 8-foot height clearance is required or as directed by the Project Manager or designee.
d. Reducing
Pruning to reduce is the selective removal of branches and stems to decrease the height and/or spread of a tree or shrub.
2. Structural Tree Pruning
Structural tree pruning is the removal of live branches and stems to influence orientation, spacing, growth rate, strength of
attachment, and ultimate size of branches and stems. The removal percentage is between 25 — 50 percent depending on the tree
type. The structural pruning includes all basic tree pruning techniques listed.
3. Palm Pruning
Removal of fronds, flowers, fruit, stems, or loose petioles that may create a hazardous condition. Palms may be pruned for
aesthetic reasons to eliminate sprouts and stems or dead fronds and seedpods.
• Live healthy fronds should not be removed. If they must be removed avoid removing those that initiate above horizontal.
Fronds removed should be severed close to the petiole base without damaging living trunk tissue.
• Only those fronds with petiole drooping below horizontal 9:00-3:00 position should be removed. All seed pods should
be removed including those originating among remaining fronds. When removing fronds and seedpods, care should be
taken so those fronds that are to remain are not nicked or wounded.
Exhibit A
1603
• Climbing spikes shall not be used to climb palms for pruning.
4. Stump and Root Grindine
Contractors must have the technical knowledge, ability, and experience in grinding of stumps and roots to remove the root system
and stump.
5. Deboot (Clean) Palm Trees
De -booting or slicking of palm trees is the removal of boots along the trunk of a palm. Complete boot removal and disposal of
debris.
Crew
• Crew Leader shall be familiar with all phases of tree trimming, rigging, and removals with knowledge of the standards as
outlined by the International Society of Arboriculture (ISA) and the National Arborist Association.
• Crews shall have the appropriate certifications and experience to perform services in the specifications.
Crew Communication
Contractors shall provide a qualified English-speaking crew leader/supervisor which shall be present and readily available to Division
personnel and during business hours of operation at the worksite.
• Contractors Project Manager or designee shall be a singular point of contact with cellular phone and e-mail for on -site and
off -site communication.
• They must be able to meet on -site when requested and must be able to answer any questions regarding the work.
Work Area Preparation/Inspection
When preparing the work area, the Contractor must protect groundcover and any landscape material within the work area. If plants,
shrubs, trees, grass or foliage die due to neglect or damage by the Contractor, Contractor's employees, or Subcontractor as determined
by the Division Project Manager or designee they shall be replaced at the Contractor's expense.
• Contractors shall perform inspections on all trees and palms for disease or insect infestation during the site visit or service to
the site. Contractors shall immediately notify the Project Manager or designee should a disease or infestation be found and
recommend the appropriate treatment.
o If a harmful pest is identified and needs treatment, quotes are required to be approved by Parks Field Supervisor or
Project Manager before any treatments.
Contractors shall provide ramps or other devices to gain access over the curb in all parks. The curb or turf areas shall not be
damaged due to gaining access, or they will be furnished and replaced at the Contractor's expense.
Utilities
Contractor shall be responsible for exercising caution while in the vicinity of utilities. Any damage to utilities will be the Contractor's
responsibility. It is the contractor's responsibility to call Sunshine8l l (811 or 1-800-432-4770) before starting any digging project.
Repairs/Damazes
Contractor shall be responsible in promptly repairing damages caused by Contractor's employees. All expense incurred shall be the
Contractor's responsibility.
Maintenance of Traffic (MOT)
MOT may be requested on an "as -needed basis." Contractor shall comply with the requirements of the County's Maintenance of
Traffic (MOT) Policy.
• Upon approval of a MOT Plan and proper placement of lane closed signs, pre -warning signs, arrow boards, traffic cones, etc.,
the lane may be restricted from traffic.
Equipment Requirements
The equipment utilized shall be in good working condition, properly maintained, and designed and manufactured for the work
required in the specifications. It shall be equipped with all safety devices available and must be properly maintained. The crews
must be trained to safely use the equipment.
• Equipment List: Provide a list of all company -owned and leased equipment for this contract.
Exhibit A
2
CAO
1603
Uniforms and Identification Badees:
The Contractor's employees shall be attired in distinctive, clean, and identifiable uniforms furnished by the Contractor. They shall
be neat and clean in appearance. The uniform shall consist of a logo shirt and matching long pants.
The contractor's employees shall also wear an identification badge, provided by Collier County, in plain sight and at all times. Any
employee found without a badge and full uniform will be sent home and the Contractor shall be fined $100 per day per
incident.
No employee or supervisor shall be allowed to work in a County facility without a proper uniform and a County identification badge.
The front of the employee identification badge shall have the employee's photo, the employee's name and the Contractor's company
name.
Exhibit A
3 OCA
1603
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
❑■ this exhibit is not applicable
Page 14 of 14
Professional Service Agreement #2019-011
1603
aCOxtr DATE(MMDD/YYYI)
CERTIFICATE OF LIABILITY INSURANCE
PRODUCER Phone: Q72) 569-6802 Fax: (772) 569-6899
JONES INSURANCE ADVISORS, INC.
03/23/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
2801 FLIGHT SAFETY DRIVE
HOLDER- THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
VERO BEACH FL 32960
-ALTER THE rQVERAQr AFFQRnr- BELOW -
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
INSURER A: Nova Casualty Company
42552
SIGNATURE TREE CARE, LLC
INSURER 8:
15275 COLLIER BLVD., SUITE 201-276
INSURER C:
NAPLES FL 34119
INSURER D:
rnvvewroc
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
R
LT
LTR
ADD
INSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE (WOOrM
POLICY EXPIRATION
PATE CM14IDDPM
LIMITS
A
YES
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADEa OCCUR
ARB-M L-10000224-04
10/02/19
10/02/20
EACH OCCURRENCE
$ 1,000,000
DAMAGE
PREMISES (Ea RENTED
ENTErence
$ 300,000
MED. EXP (Any one person)
$ 10,000
PERSONAL & ADV INJURY
$ 1,000,000
GENERAL AGGREGATE
$ 2,000,000
GEN'L AGGREGATE LIIM TAPPLIES PER:
POLICY X LOG
PRODUCTS - COMPIOP AGG
$ 2,000,000
AUTOMOBILE LIABILITY
X ANYAUTO
ARB-M L-10000224-04
10/02/19
10/02/20
COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
ALLOW NED AUTOS
BODILY INJURY
A
YES
SCHEDULED AUTOS
—
X H,IREDAUTOS
(Per person)
$
X NON -OWNED AUTOS
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
ANY AUTO
OTHER THAN EA ACC
$
AUTO ONLY: AGG
$
EXCESS / UMBRELLA LIABILITY
OCCUR ❑ CLAIMS MADE
EACH OCCURRENCE
$
AGGREGATE
$
DEDUCTIBLE
$
RETENTION $
$
WORKERS COMPENSATION AND
EMPLOYERS' LIABILrIY YIN
ANY PROPRETORIPARTNENEXECU IVE
WCTORY LIMITS
OTHER
ER
E.L EACH ACCIDENT
$
OFFiCERIMEMBER EXCLUDED?
(Mandatory in NM
E.L. DISEASE -EA EMPLOYEE
$
It yes, describe miler
SPECIAL PROVfSIONS below
E.L DISEASE -POLICY LIMIT
$
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS
Collier County Board of Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County
Government, OR, Collier County included as an additional insured under the Commercial General Liability and Automobile
Liability Policies on a primary and non-contributory basis if and to the extent required by written contract for any and all work
performed on behalf of Collier County -
Collier County Board of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS
3295 Tamlami Trail E W RITT OTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO
Naples, FL 34112 DO S LL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS
A ENT5 R REPRESENTATIVES.
THO jFR R ATIVE
Attention;
ACORD 25 (2009/01) Certificate # 12929 01 88-20 9 ACORD C PORATION. All rights reserved.
The ACORD name and logo are registered marks of AC
1603
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized
representative or producer, and the certificate holder, nor does it affirmatively or negatively amend,
extend or alter the coverage afforded by the policies listed thereon.
AUUHLJ 2b (2UU9/U1)
Certificate #12929
1603
CERTIFICATE OF LIABILITY INSURANCE
Date
3/23/2020
Producer: Plymouth Insurance Agency
2739 U.S. Highway 19 N.
This Certificate is issued as a matter of information only and confers no
rights upon the Certificate Holder. This Certificate does not amend, extend
Holiday, FL 34691
or alter the coverage afforded by the policies below.
Insurers Affording Coverage
NAIC #
(727) 938-5562
Insured: South East Personnel Leasing, Inc. & Subsidiaries
Insurer A: Lion Insurance Company
11075
2739 U.S. Highway 19 N.
Insurer B:
Insurer C:
Holiday, FL 34691
Insurer D:
Insurer E:
Coverages
The policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract or other document
with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of such policies. Aggregate
limits shown may have been reduced by paid claims.
INSR
LTR
ADDL
INSRD
Type of Insurance
Policy Number
Policy Effective
Date
Policy Expiration Date
Limits
(MM/DD/YY)
(MM/DDNY)
GENERAL LIABILITY
Each Occurrence
Commercial General Liability
Damage to rented premises (EA
occurrence)
Claims Made 0 Occur
Med Exp
General aggregate limit applies per:
Personal Adv Injury
General Aggregate
Policy ❑project ❑ LOC
Products - Comp/Op Agg
AUTOMOBILE LIABILITY
Combined Single Limit
Any Auto
(EA Accident)
All Owned Autos
Bodily Injury
Scheduled Autos
(Per Person)
Bodily Injury
Hired Autos
Non -Owned Autos
(Per Accident)
Property Damage
(Per Accident)
EXCESS/UMBRELLA LIABILITY
Each Occurrence
Occur ❑ Claims Made
Aggregate
Deductible
A
Workers Compensation and
WC 71949
01/01/2020
01/01/2021
X
I WC Statu-
OTH-
Employers' Liability
tory Limits
ER
E.L. Each Accident
$1,000,000
Any proprietor/partner/executive officer/member
excluded? NO
If Yes, describe under special provisions below.
E.L. Disease - Ea Employee
$1,000,000
E.L. Disease - Policy Limits
$1,000,000
Other
Lion Insurance Company is A.M. Best Company rated A (Excellent). AMB # 12616
Descriptions of Operations/LocationsNehicles/Exclusions added by Endorsement/Special Provisions: Client ID: 92-67-545
Coverage only applies to active employee(s) of South East Personnel Leasing, Inc. & Subsidiaries that are leased to the following "Client Company":
Signature Tree Care, LLC
Coverage only applies to injuries incurred by South Fast Personnel Leasing, Inc. & Subsidiaries active employee(s), while working in: FL.
Coverage does not apply to statutory employee(s) or independent contractor(s) of the Client Company or any other entity.
A list of the active employee(s) leased to the Client Company can be obtained by faxing a request to (727) 937-2138 or email certificates@lioninsurancecompany.com
Project Name:
ISSUE 01-23-19 (SS). REISSUE 03-23-20 (TD)
Begin Date:6 30 2013
CERTIFICATE HOLDER CANCELLATION
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Should any of the above described policies be cancelled before the expiration date thereof, the issuing
insurer will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to
do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives.
3295 TAMIAMI TRAIL E
/
NAPLES, FL 34112
O