Agenda 10/02/2006 W
.....
AGENDA
October 2, 2006
9:00 a.m.
BCC "Permitting" Workshop
3rd Floor Boardroom
W. Harmon Turner Building
Frank Halas, Chairman, District 2
Jim Coletta, Vice-Chairman, District 5
Donna Fiala, Commissioner, District 1
Tom Henning, Commissioner, District 3
Fred W. Coyle, Commissioner, District 4
NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO
SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE
PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. ALL REGISTERED PUBLIC SPEAKERS
WILL RECEIVE UP TO THREE (3) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN.
COLLIER COUNTY ORDINANCE NO. 2004-05, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL,
BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING
THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE
BOARD MINUTES AND RECORDS DEPARTMENT.
IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO
PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION
OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT
DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380;
ASSISTED LISTENING DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE IN THE COUNTY
COMMISSIONERS' OFFICE.
1. Pledge of Allegiance
2. Permitting Overview
a. Joe Schmitt, Administrator, Community Development and Environmental
Services Division
b. Kim Grant, Senior Management and Operations Consultant, Office of
Management and Budget
c. Brenda Talbert, Executive Vice President, Collier Building Industry Association
3. Commissioners' Questions and Concerns
4. Public Comment
5. Adjourn
INQUIRIES CONCERNING CHANGES TO THE BOARD'S AGENDA SHOULD BE MADE TO THE COUNTY
MANAGER'S OFFICE AT 774-8383.
Community Development and Enviro
Joseph Schmitt,
October 2,
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F'IOO F'r1l1 FW2 F'i1I3 F'IIl4 FW6 FW6
27,426 28,_ 28,696 31,428 33,334 40,036 47600
28,731 28,D49 27,472 30,096 32,846 37480 46400
I_ Applied for _ Issued I
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turber of 2IlIOOO
Perrri1s 15000
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F'IOO F'I01
F..... 1078 1282
0Ier~ 3396 21134
M.-_ 16360 15008
or_ 7478 7478
PI02 FI'Il3 F'I04
1416 1413 1409
3649 6173 7383
16482 16262 19901
8141 76liI7 7611
Fiscal Year
FW6 FW6
1237 1443
8023 13683
21512 24684
9247 8090
. Are . OIIer-the-Counler 0 Mnor Feview. ~or Feview
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N""""'r ciI Penrits
Acluld UnIts
NU'l't>er ciI PenTlts Issued
Acluld Units
4168
6924
3101
6096
4029
7lI92
3922
6316
Fiscal Year
- IIl.mber d PenTits Applied _ AcbJaIl...hIls 0 IIl.mber d PenTits Issued _ AcbJaIl..hIls
led for 2337338
Issued 2136982
2389170
12064S2
3489813 1600044
3009286 1692006
FISCal Year
3721927
1769673
4246826
3317478
I_ Applied for . Issued I
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Fiscal Year
I_ I\tnt)er IX Inspections 1
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~ FastTrack Success
Codified time frames for review and overall
durations
Assigned one project manager (Cheryl
Soter) to shepherd the cases through from
start to finish
Per Tammy Nemecek, applicants are
pleased with the change in direction and
support and guidance provided
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We've heard our customers concerns.
We've identified some major root causes.
We're working to improve the experience and
outcome for our customers.
19
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~ganization S~
4 staff members to 8 (FY 02 - FY 06)
Lack of effective delegation
Lack of centralized work tracking
and workflow management
No career progression path
Professionals spending too much
time on admin work
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I' ,
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: FUNCT'()~S
! SUMMARY
,
Oversee all process control and
Workload functions. Oversee
And train new staff. Handle
HR matters
for direct reports.
Review land use projects and
also responsible for senior
level initiatives such as EAC
support or code development.
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25
!lBI!I M. ai.or Categories of Issues and
L- Recommendations
PHASE II: PROCESS IMPROVEMENT
2 - 4 Months
1 - Consider more over the counter approvals,
including staff reallocation
2 - Reduce overall duration
Reduce handoffs
Reduce re-submittals
Improve effectiveness of administrative processes
3 - Improve paper handling component of
operation
4 - More automation in advance of new system
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IIlIIII Future Goals
L-_~___
Continue to work with calA to
define permitting goals and identify
those problem areas
Create methods to meet those goals
Track, report and refine
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