Backup Documents 05/12/2020 Item #16E 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b E 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office
4. BCC Office Board of County
CommissionersS'1
5. Minutes and Records Clerk of Court's Office ��
Nu) sll q,0„ lozlu
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Phone Number 252-3622
Contact/ Department Kathy Heinrichsberg
Agenda Date Item was May 12,2020 Agenda Item Number
Approved by the BCC 16E4
Type of Document ^� Number of Original 1
Attached Resolution l Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 0 ittf
Does the document need to be sent to another agency for additional signatures? rf yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the KH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on May 12,2020 and all changes made KH N/A is not
during the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made, and the document is ready for thea n option for
Chairman's signature. is line.
Please return to Kathy Heinrichsberg in Emergency Management after reco ed. T you.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E 4
RESOLUTION NO.2020- 7 9
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA, RECOMMENDING THAT THE COMMUNITY
FOUNDATION OF COLLIER COUNTY (COMMUNITY FOUNDATION)SERVE AS
A CENTRAL SITE FOR THE RECEIPT AND DISTRIBUTION OF FINANCIAL
DONATIONS DURING TIMES OF LOCAL CRISIS OR DISASTER.
WHEREAS:the Community Foundation of Collier County is an established tax-exempt,accredited
public charitable fund established in 1985. The Community Foundation has strict and transparent financial
reporting requirements and offers all the services discussed herein without charge; and,
WHEREAS:the Collier County Division of Emergency Management,the Collier County Sheriffs
Office, and the cities of Naples, Marco Island and Everglades City continue efforts to plan and prepare for
local emergencies, disasters, line-of-duty deaths,and crises such as acts of mass violence; and,
WHEREAS: the proliferation of mass shootings such as at the Orlando Pulse Night Club, Sandy
Hook Elementary and Stoneman Douglas High School reminds us that no community is immune from such
senseless acts of mass violence and casualties; and,
WHEREAS: the Community Foundation and the Collier County Bureau of Emergency Services
and its Division of Emergency Management are developing contingency plans in coordination with the
National Compassion Fund to place resources, plans, policies and procedures in place to help the victims,
survivors and families of acts of mass violence with both immediate and long-term assistance; and,
WHEREAS: the Collier County community cares about its neighbors and has repeatedly
demonstrated its generosity with local giving to those in need, most notably through the Collier County
United Way and its local participating agencies; and,
WHEREAS: the City of Orlando and the National Compassion Fund have contributed toward a
model plan of best practices to encourage communities to have a pre-identified central donation sites,
established protocols for community disasters, and individual victim assistance for acts of mass violence
events; and,
WHEREAS: the Community Foundation of Collier County will provide full transparency to the
donor, full tax donation credit, and substantially reduce the chance of generous and compassionate
donations going to fraudulent donation sites,which continue to be discovered in mass across this nation; and,
WHEREAS: the receipt, accountability and disbursement of local disaster or mass violence
assistance funds received from the community and nation can he more expeditiously administered by a
professional, accredited, non-profit philanthropic group than by local government entities; and,
WHEREAS: the Community Foundation and United Way within hours following Hurricane Irma
implemented the Collier Comes Together Fund® to receive donations and disperse funds and emergency
provisions to numerous local agencies and individuals for immediate unmet needs. The Community
Foundation continues to make such donations to agencies for long-term recovery efforts; and,
16E 4
WHEREAS: the Community Foundation established a web presence and business processes to
immediately receive donations during acts of mass violence, natural or technological disasters, and line-
of- duty deaths at a secure website 24 hours a day 365 days a year; and,
WHEREAS: the Community Foundation and Collier County Emergency Management will
continue to work closely with local law enforcement, local and state victim assistance programs, the
Federal Bureau of Investigation and the Florida Department of Law Enforcement under established rules
and protocols to ensure that community funds received following an act of mass violence are tracked and
processed by the National Compassion Fund or its nationally recognized contractors that have well-
established records, requisite business processes, and proper legal oversight for dispersing funds to
victims, survivors, and families with a fair and timely claims process as was illustrated by the
OneOrlando®effort; and,
WHEREAS: the Collier County Board of County Commissioners applauds the efforts of local
law enforcement,emergency management, United Way and the Community Foundation for taking steps
to help survivors of disasters public safety responders' families in the event of a line-of-duty death, and
those impacted by acts of mass violence and natural disaster;and,
WHEREAS: the Community Foundation of Collier County,Collier County Division of Emergency
Management,with state and local law enforcement,fire service,Emergency Medical Services,United Way,
the Center for Victims Assistance, National Compassion Fund, and local county and municipal
representatives and community leaders will meet annually to report on the status of the fund and make
available annual reports as needed.
NOW, THEREFORE BE IT RESOLVED BY THE COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that during times of crisis as
described herein the Community Foundation of Collier County shall be a portal for financial contributions
and encourages the City of Marco Island,City of Naples and City of Everglades City to join in this unified
effort.
THIS RESOLUTION ADOPTED thisMQ V-2--
ay of 2020 after motion, second and majority vote
favoring adoption.
ATTEST: BOARD OF C LINTY COMMISSIONERS
'CRYSTAL K. K„UsglZ.,CLERK OF COLLIE OUNTY, F ,ORI ,
a'
By: _Mil ' d& �! By ......_
Attest as to Ghairmari's Dep ty le` , Burt L. Saunders,Chairman
signature only.
Approved as to form and legality:
____I_Os....11... s—._________
Jennifer A. Belpedio
J AD
c .
Assistant County Attorne ��
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