Resolution 2006-253 CRA
eRA RESOLTJTION NO.06-2 S]
--
A RESOLUTION OF THE COLLIER COUNTY
COMMUNITY REDEVELOPMENT AGENCY
RELATING TO COMMUNITY
REDEVELOPMENT; AMENDING THE
BA YSHORE GATEW A Y TRIANGLE SITE
IMPROVEMENT GRANT PROGRAM PROCESS
PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Ordinance No. 2002-38 was adopted by the Board of County Commission on July
30, 2002 creating a site improvement grant process for the Bayshore Gateway Triangle Redevelopment
Area; and
WHEREAS, the Community Redevelopment Agency (CRA) desires to use a portion of the funds
in the Redevelopment Trust Fund for a site improvement grants to allow the use of tax increment funding
for projects within the redevelopment area; and
WHEREAS, the site improvement grant process needs to be modified to improve the application
process, staff review procedures, type-project funding levels and CRA approval process to better serve the
community; and
WHEREAS, the CRA desires to clearly specify qualified residential and commercial projects
eligible for site improvement grant funding.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLIER COUNTY COMMUNITY
REDEVELOPMENT AGENCY that:
SECTION 1. Title. The grant program shall be known as the Site Improvement Grant Program
for the Bayshore Gateway Triangle Redevelopment Area.
SECTION 2. Adoption of the Site Improvemem Grant Program as amended. There is hereby
established, created and adopted, in accordance with the provisions of Collier County Ordinance Number
02-38, a new Site Improvement Grant Process and Grant Agreement Document for the Bayshore/Gateway
Triangle Redevelopment Area, attached hereto as Exhibits A and B, respectively.
SECTION 3. Administration by eRA. After the Board of County Commissioners allocates grant
funding for the fiscal year, the CRA shall approve grant recipients, grant funding and grant payment upon
completion of work. The CRA delegates the administration of the grant program to the Executive Dir~ctor
and Bayshore/Gateway Triangle Local Redevelopment Advisory Board to include, but not be limited to,
application process and review, recommendation of recipients, monitoring grant progress, and
recommending grant payment upon completion of work. The recipients of any grant funds shall be
required to execute an agreement, Exhibit A, in the form approved by the County Attorney's Office for
legal sufficiency and approved by the CRA.
SECTION 4. Replacement Resolution. This Resolution replaces and supersedes Resolution
Number 02-38 adopted on July 30, 2002.
SECTION 5. Effective Date. This Resolution shall become effective immediately upon passage
and adoption. This Resolution adopted after motion, second and majority vote this ~ day of
September 2006.
ATTEST:
DWIGHT E. BROCK
COMMUNITY REDEVELOPMENT
AGENCY OF COLLIER COUNTY, FLORIDA
BY:
0.(.
BY:
/fJ I -
<))~ ~4
DONNA FIALA, CHAIRMAN
~"t,#,,~
Approved as to form and legal sufficiency:
~A~' 017. ~L-~
Marjori . Student-Stirling (
Assistant County Attorney
2
SITE IMPROVEMENT GRANT PROGRAM
General Provisions
The Collier County Community Redevelopment Agency (CRA) created the Site Improvement
Grant Program to provide financial assistance to existing residential (single-family owner-
occupied and single-family or duplex rentals) and commercial establishments in the
Bayshore/Gateway Triangle Redevelopment Area by offering financial and technical assistance
for site improvements. Improvements must be exterior improvements to the structure or
surrounding site. All improvements must meet the criteria listed below as well as the current
requirements of the land development code, building code, construction inspections and permits,
and any applicable zoning overlays. Improvements that remedy existing code enforcement
problems also qualify if combined with other site improvements.
The CRA is funded by Tax Increment Financing (TIF). TIF is a unique tool that CRA's can use
to leverage public funds and to promote private sector activity.
. For single-family owner-occupied residences (1 to 1 dollar match):
The CRA will provide 50% of the cost of improvements to existing structures, buildings and
surrounding property, up to a maximum grant amount of $8,000. For example, a project that will
cost $16,000 total may receive a grant for up to $8,000, however a project that will cost a total of
$7,000 will only receive a grant for up to $3,500.
. For single-family or duplex residential rental property (1 CRA to 3 private dollars
match) :
The CRA will provide 25% of the cost of improvements to existing structures, buildings and
surrounding property, up to a maximum grant amount of$8,000.
. For commercial properties (1 CRA to 2 private dollars match):
The CRA will provide 33% of the cost of improvements to existing structures, buildings and
surrounding property, up to a maximum grant amount of $8,000.
Funding awarded will be evaluated based on the contribution made by each applicant as well as
the extent of improvements. Commercial projects must include a minimum of three (3) different
types of improvements and any residential projects must include a minimum of two (2) different
types of improvements (described below). For example, a project that consists of only one type
of improvement (new sign only or new paint) will not qualify.
All work must be preapproved by the CRA Advisory Board, the CRA and any applicable county
departments that would normally review such improvements. All proposed work must be
approved before beginning any work. Grant funding is not retroactive. All 'work mllst be
completed within one year of approval by eRA. Applicants are required to request a meeting
with staff prior to submittal of application.
Eligibility
Grant funds are eligible to commercial structures (owner or tenant with a minimum lease term of
2 years remaining) within the Bayshore/Gateway Triangle Redevelopment Area, Tenants must
have a current occupational license and owner authorization. Authorization form must be
submitted with application. All single family owner-occupied residences are eligible to receive
Site Improvement Grant funds. Multi-family and residential rental property are limited to single-
family or duplex dwellings.
Grant funds may be used for the following improvements:
· Removal of false fa~ade, awnings, canopies, porches, signs or old entryway
. Porches, awnings, canopies
. Construction of new public entrances
· Signs - remove & replace, on building or monument style
· Parking Lot Improvements, driveways, swales or stormwater improvements
. Fencing (chain link not approved)
. Painting (all colors must be approved)
· Window or door replacements or repairs to hurricane standards, hurricane shutters
· Repointing of mortar joints for brick or stone fronts
· Exterior woodwork repair, replacement or new installation
. Stucco work, or new siding (stucco, vinyl or hardiboard)
· Landscaping installation and improvement at front of building (visible from public
street), and must include in-ground irrigation system
· New Roofing, rain gutter system and sot1it work
· Construction/repair materials if work performed by applicant
· All work must be completed within one year of approval by CRA
Grant funds may not be used for:
· Working capital or administrative costs (payroll, rent, utilities, etc.)
· Sweat equity (time/labor of applicant or family)
· New construction, residential or commercial
· Residential or commercial additions/expansions of existing buildings or on site
· Residential rental property - apartments or buildings with more than two units
· Interior renovations
· Seawalls or waterfront improvements
. Demolition only
· Loans or other capital support
· Work that will extend beyond one year of approval by CRA
· Work completed prior to approval of site improvement grant
Project Evaluation
All projects will be evaluated based upon the following:
· Applicant's financial contribution (greater the applicant's contribution, more points
awarded)
· Number and extent of improvements (minimum 3 for commercial, 2 for residential)
· Ability to begin work immediately and ability to complete project within one year
· Remedy of code enforcement problems
2
POINT EVA.LIJATION FORM
A point system will be used by CRA staff to evaluate projects, using the following table
(application must clearly indicate what project provides to get the points associated with that
item):
POINTS FORM
Project Provides Points Points
Available Awarded
Removal of false facade, awnings, canopies, porches, signs or old entryway 1
New porch, awning, and/or canopy 1
Construction of new public entrance 1
New signs, on building or monument 1
New paint only 1
Paint complements the "Old Florida" style 1
Design consistent with the "Old Florida" style 1
Replacement or repaired windows or doors 1
Swales and stormwater improvements 2
Repointing of mortar joints for brick or stone fronts 1
Woodwork repair, replacement or new installation 1
New Roofing, rain gutters, or soffit 1
Stucco or siding work 1
Parking improvements (Commercial) 2
Driveway replacement or improvement (Residential) 1
Landscaping improvements and irrigation system 2
Hurricane protection (storm shutters, windows, doors) 2
Fencing 1
Subtotal
Other Criteria
Applicant has funding and is prepared to begin permitting process and hiring 5
of qualified contractors immediately following CRA approval and complete
all work within one year of approval by CRA
Improvements will allow applicant to remedy existing code enforcement 5
problems
1 st time Site Improvement Grant applicant (repeat applicants qualify for points 5
if grant not awarded previouslv or 2nd commercial site)
CRA contribution of 25% or less of the total project cost 10
CRA contribution of 26% - 50% of the total project cost 5
Subtotal
TOTAL
NOTE I: Any alterations in the project must be pre-approved by the CRA to avoid revocation of funding. In the
event that the total funding request from all applicants exceeds the amount available for this grant cycle. funds will
be awarded at the fInal discretion of the CRA based on the merits provided to the redevelopment area.
NOTE 2: Grant is for renovation/improvement of existing structures. Grant may be awarded for improvements made
to "existing" structures as part of a new construction project (example: hurricane quality "indow replacements on
existing structure as pal1 of residential room addition or commercial office expansion).
3
PROCESS
Step 1: Applicant Meets with Staff
· Applicant must request a meeting with staff prior to submittal of application.
. Applicant & staff meet at project site
Step 2: Applicant Submittal
. Site Improvement Grant Application
. Project Initiation and Completion Form
· Owner Authorization Form (if commercial tenant is applicant) - requires notarization
. Two 8 x 10 color photos of the existing building fa~ade ("before" photos)
· Sketch of proposed improvements
· Budget estimates for the improvements if work to be completed by applicant
· Submit two (2) written estimates/quotes from qualified/licensed contractors
Step 3: eRA Staff and Advisory Board Review
· CRA staff reviews application and completes the Points Form, then places the application
on agenda of next Advisory Board meeting
· Advisory Board checks project to make sure it meets all grant criteria and
Redevelopment Plan criteria
· Applicant is required to be present at the Advisory Board meeting to answer any
questions that may arise during the review or to provide additional material if requested
· Ifproject meets all criteria, the Advisory Board makes a recommendation to CRA to
approve the application
· Grant funding is limited with first priority given to projects with higher points
Step 4: eRA Review and Approval
· CRA staff prepares Site Improvement Grant Agreement for the CRA to review and
approve
· Applicant signs Site Improvement Grant Agreement
· Application with Advisory Board recommendation and agreement placed on CRA agenda
for review and approval
· eRA reviews Advisory Board recommendation and agreement during regular meeting
and approves or denies project
Step 5: Permitting and Site Plan Improvement Process
· If CRA approves project, applicant obtains all necessary permits and/or submits county
site improvement plan to Community Development & Environmental Services Division.
(proof that all necessary permits were obtained, i.e. windows, doors, roofing and any
other structural improvements, will be required for payment of the Site Improvement
Grant. )
Step 6: Project Work
· Applicant applies for and receives permits, then begins work
4
Step 7: Project Completion and Submittal of Project Summary Report
· Upon completion of work and after all inspections have been completed to insure work
conforms to the work that was proposed, applicant submits:
o "Project Summary Report," including description of completed improvements,
two 8X 1 0 color "after" photos, contractor invoices, list of materials and
construction techniques used, list of architects and/or contractors and any
additional information specific to the project.
. Notarized "Payment Request Form" and all materials receipts and/or canceled checks
as proof that all materials and contracted improvements have been paid
Step 8: CRA Staff Submits Project Completion Report for Payment
. CRA Staff visits site and documents improvements.
· CRA Staff forwards Completion Report and documents to County for payment.
Project Forms
All applicable forms must be completed.
Forms to include with application (Sections 1 through 3):
1. Project Initiation and Completion Form
2. Owner Authorization Form (if commercial tenant is applicant) - requires notarization
Form to complete and have approved by CRA prior to start of project:
1. Site Improvement Grant Agreement (provided by staff after Advisory Board
recommendation and prior to CRA review and approval of grant application)
Forms to submit following project completion:
1. Project Summary Report Form
2. Payment Request Form - - requires notarization
5
SITE IMPROVEMENT GRANT APPLICATION
Section 1: Applicant Information
Owner Name:
Owner Address:
Site Address (if different from owner address):
Legal Description of Site:
Daytime Phone:
Alternate Phone:
E-Mail Address:
How long have you owned this property?
How long is lease term ifleased') (attach copy oflease)
Tenant Name (Commercial Only):
Tenant Daytime Phone:
Tenant Alternate Phone:
Number of Years in Business at Site Address:
Occupational License Number:
Other Tenant Names, if any:
First Time Site Improvement Grant Applicant')
Yes D
NoD
If no, how many applications submitted?
Grant(s) awarded" yTes D
NoD
6
Section 2: Project Information
Existing Condition of Project (attach additional sheets if necessary):
ATTACH "BEFORE" PHOTOS AT LEAST TWO 8XIO COLOR PHOTOS, OTHERS M4Y BE
ADDED TOACCUR4TELY DESCRIBE THE SITE).
Outline Proposed Improvements in Detail (attach additional sheets if necessary):
List Materials to be Used and Construction Methods to be Utilized (i.e red bricks,
wood panels, roof type, etc,) (attach additional sheets if necessary):
AlTACH PHOTOCOPIES OF EXIS17NG CONDl170NS PHOTOS IDENTIFYING AREAS TO BE IMPROVED.
AlTAC'H DRAWINGS OR SKETCH OF IMPROVEMENTS. AlTACH COLOR SAMPLES FOR EACH
IMPROVEMENT.
7
Section 3: Project Cost Information
Estimated Project Cost:
ALL WORK TO BE COMPLETED BY A CONTRACTOR MUST HA VB A T LEAST TWO (2)
WRITTEN ESTIMATES OR QUOTES ATTACHED TO mE APPLICATION.
Estimated Requested from CRA $
Residential owner-occupied (up to 500/0 of the total project cost, up to, but not
exceeding $8,000.)
Residential rental (up to 33% of total project cost, up to but not exceeding $8,000.)
Commercial (up to 250/0 of total project cost, up to but not exceeding $8,000.)
COPIES OF ALL RECEIPTS AND/OR CANCELED CHECKS WILL REQUIRED UPON PROJECT
COMPLE110N AS PROOF THAT ALL MATERIALS AND CONTRACTED IMPROVEMENTS HAVE BEEN
PAID. NO REIMBURSEMENT WILL BE MADE BY THE CRA UNTIL ALL RECEIPTS AND/OR CANCELLED
CHECKS HA VE BEEN RECEIVED AND VERIFIED.
FOR eRA USE ONLY
Total Estimated Projed Cost:
Request from CRA:
Percentage of Total:
Owner Signature
Date
Owner Signature
Date
CRA Staff
Date
8
PROJECT INITIATION AND COMPLETION FORM
(to be submitted with Site Improvement Grant Application)
I, , owner/tenant of the property located at
, have the funding and capability necessary to begin the
site improvements listed under Section 2 of the completed site improvement grant application
and have the ability to complete all improvements within one year of the approval of the site
improvement grant by the Collier County Community Redevelopment Agency.
Signature of Owner/Tenant (Commercial only)
Date
Signature of Owner/Tenant (Commercial only)
(if jointly owned or leased)
Date
Signature of Owner/Tenant (Commercial only)
(if jointly owned or leased)
Date
9
COM~IERCIAL OWNER AUTHORIZATION FORM
(to be submitted with Site Improvement Grant Application, if commercial tenant is
applicant)
I,
, owner of the property located at
, understand that
, who has a valid lease for the
above listed property for two years beyond this date, and authorize said tenant to complete the
site improvements listed under Section 2 of the completed site improvement grant application
and to request matching funds from the Collier County Community Redevelopment Agency.
Signature of Owner
Date
Signature of Owner
(if jointly owned)
Date
Signature of Owner
(if jointly owned)
Date
STATE OF:
COUNTY OF:
The foregoing Owner Authorization Form was executed before me this day of
, 200_ by , owner of the property located
who:
at
_ is personally known by me
OR
_ who has produced
as proof of identity.
Affix notarial seal
Notary Public (Signature)
Print Name of Notary Public
Commission No:
My Commission expires:
lO
PROJECT SUMMA,RY REPORT FORM
(Submit after project completion)
Describe Condition of Project:
ATTACH "AFTER" PHOTOS (INCLUDING AT LEAST TWO 8X10 COLOR PHOTOS,
OTHERS M4 Y BE ADDED TO ACCURATELY DESCRIBE THE SITE IMPROVEMENT..fit).
List Materials and Construction Methods used, especially if unique methods were
necessary to preserve or enhance some aspects of the improved site (attach additional sheets
if necessary):
List Names and Contact Information for Architects and Contractors Involved to Provide Proper
Credit
Provide any other important information specific to the project. All projects will be listed in the
annual project report of the eRA so details and noteworthy information about the project is very
critical.
Owner Signature
Date
Owner Signature
Date
II
PAYMENT REQUEST FORM (PROJECT COSTS)
(attach all receipts, invoices and/or cancelled checks)
On , the Collier County Community Redevelopment
Agency approved a portion of the following improvements (50% of the total up to $8,000) to be
funded through the Site Improvement Grant Program:
Improvement
Cost
Total
I hereby confirm that all items listed above have been completed as per the Site Improvement
Grant application submitted to the CRA and authorized by the CRA. Therefore, I am requesting
the approved funding in the total amount of $ as approved by the CRA.
The foregoing Payment Request Form was executed before me this
,200_ by
day of
, owner of the property located
at
_ is personally known by me
OR
_ who has produced
Affix notarial seal
, who:
as proof of identity.
Notary Public (Signature)
Print Name of Notary Public
Commission No:
My Commission expires:
12
GRANT AGREEMENT BETWEEN eRA AND OWNER
FOR SITE Il\'IPROVEMENT FOR BA YSHORE/GA TEW A Y TRIANGLE
REDEVELOPMENT AREA
THIS AGREEMENT ENTERED this _ day of , _ by and
between the Collier County Community Redevelopment Agency (hereinafter referred to as
"CRA") and (hereinafter referred to as "Owner").
WIT N E SSE T H:
WHEREAS, in Collier County Ordinance No. 2002-38, the Board of County
Commissioners delegated authority to the CRA to award and administer CRA grants including
contracts with owners for CRA grants; and
WHEREAS, Owner has applied for a site improvement grant in the amount of
dollars; and
WHEREAS, the CRA has determined that Owner meets the eligibility requirements and
was approved for a grant award in the amount of dollars on
("CRA Approval"), which is _% of the costs to
construct the site improvements.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and
other valuable consideration, the parties agree as follows:
1. Owner acknowledges to the CRA that Owner has received a copy of the Collier
County Community Site Improvement Grant Program (hereinafter referred to as "Grant
Program"), that Owner has read the Grant Program, and that Owner has had ample opportunity
to discuss the Grant Program with Owner's counselor advisor. Owner further acknowledges to
the CRA that Owner understands and agrees to abide by all of the terms and conditions of the
Grant Program. Owner agrees to the terms and conditions of the Grant Program.
2. Owner is the record owner of property described as
3. Owner has agreed to make certain improvements to the property pursuant to the
grant application submitted to the CRA dated attached hereto as
Exhibit A and incorporated herein by reference.
4. Owner agrees to complete the construction of the Site Improvements within one
(1) year of CRA Approval. Owner also agrees to fund at least 50% of the costs of the Site
Improvements.
5. CRA has approved a grant to Owner in the amount of to be
administered pursuant to the terms of this Agreement based on an estimated cost of
If the actual costs are less than the estimated costs to construct the Site
Improvements and less than $8,000, the grant amount shall be reduced dollar for dollar in
matching CRA funds as determined by ratio of matching private funds required.
6. Unless prior disclosure is included in the grant application, no Owner, or any
immediate relative of Owner, shall serve as a contractor or subcontractor for the construction of
the Site Improvements and no Owner, or any immediate relative of Owner, shall receive
compensation for labor for the construction of the Site Improvements. An immediate relative of
Owner shall include mother, father, brother, sister, aunt, uncle and cousin or family member by
marriage to include mother-in-law, father-in-law, brother-in-law and sister-in-law.
7. Owner agrees to obtain all necessary permits and submit any required plans to the
County's Community Development and Environmental Services Division. Upon completion of
the work, Owner shall submit to the CRA staff a project summary report, two (2) 8 x 10 after
photos, a list of materials and construction techniques used, a list of architects and/or contractors,
and any other information specific to the project or requested by the CRA staff. The CRA,
through its staff, shall confirm that the Site Improvements were constructed pursuant to the terms
of the application approved by the CRA.
8. Within forty-five (45) days after confirmation that the Site Improvements were
constructed pursuant to the terms of the approved application, Owner shall be issued a check in
the amount of the grant. However, if Owner fails to make the improvements pursuant to the
terms of the approved application, or if the project is not completed within one (1) year of CRA
approval, or if Owner fails to fund at least 50% of the cost of the Site Improvements, the grant
shall be deemed revoked and Owner shall be entitled to no funding.
9.
of Florida.
This Agreement shall be governed and construed pursuant to the laws of the State
10. This Agreement contains the entire agreement of the parties and their
representatives and agents, and incorporates all prior understandings, whether oral or written.
No change, modification or amendment, or any representation, promise or condition, or any
waiver, to this Agreement shall be binding unless in writing and signed by a duly authorized
officer of the party to be charged.
11. This Agreement is personal to Owner, and may not be assigned or transferred by
Owner or to Owner's respective heirs, personal representatives, successors or assigns without the
prior written consent of the CRA.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date and year
first written above,
OWNER:
(1)
Witness Signature
By:
Printedffyped Name
Printed!Typed Name
(2)
Witness Signature
Printedffyped Name
ATTEST:
DWIGHT E. BROCK, Clerk
COLLIER COUNTY COMMUNITY
REDE\~LOP~NTAGENCY
By:
, Deputy Clerk
DONNA FIALA, Chairman
Approved as to form and
legal sufficiency:
Marjorie Student-Stirling
Assistant County Attorney