Loading...
Backup Documents 04/28/2020 Item #16K5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 K 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk M.,...agement Risk-Management 3. County Attorney Office County Attorney Office JAK 4-28-20 4. BCC Office Board of County BS by JH/s/ 5.5_06 Commissioners 5. Minutes and Records Clerk of Court's Office `,a1(1 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jeffrey A.Klatzkow/County Attorney's 239-252-8400 Contact/ Department Office Agenda Date Item was April 28,2020 Agenda Item Number 16K5 Approved by the BCC Type of Document Executive Order authorizing the use of Number of Original 1 Attached Communications Media Technology for Documents Attached Local Government Public Meetings PO number or account N/A number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature. N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, JAK provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on April 28,2020 and all changes made JAK during the meeting have been incorporated in the attached document. The County an op Attorney's Office has reviewed the changes,if applicable. is li 9. Initials of attorney verifying that the attached document is the version approved by the /A is BCC,all changes directed by the BCC have been made,and the document is ready for the op Chairman's signature. ***Please send a copy to Len Price ext. 8908*** I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1 6 K 5 Ann P. Jennejohn From: Ann P.Jennejohn Sent: Wednesday, May 6, 2020 3:13 PM To: PriceLen Subject: Agenda Item #16K5 (4-28-20 BCC Meeting) Attachments: Emergency_Executive Order 2020-01 (Item #16K5 4-28-20 BCC Meeting).pdf Hi Levi., A signed copy of Emergency/Executive Order #2020-01, that was adopted by the Board of County Commissioners on April 28, 2020, Item #16,K5, is attached for your records. Thank you! Ann Jennejohn BMR Senior Deputy Clerk 0°l'1T tot R., Clerk to the Value Adjustment Board ` Office: 239-252-8406 r - Fax: 239-252-8408(if applicable) Ann.Jennejohn@CollierClerk.com Office of the Clerk of the Circuit Court &Comptroller of Collier County I `, r3299 Tamiami Trail, Suite#401 Naples, FL 34112-5324 www.CollierClerk.com 1 + K5 Ann P. Jennejohn From: Ann P.Jennejohn Sent: Wednesday, May 6, 2020 3:16 PM To: HayesJessica Subject: Item #16K5 (4-28-20 BCC Meeting) Attachments: Emergency_Executive Order 2020-01 (Item #16K5 4-28-20 BCC Meeting).pdf Hi Jessica, An executed copy Emergency/Executive Order #2020-01, adopted by tke Board of County Comvnissioners April 28, 2020, (Item #16K5) is attacked for your records. Thank you! Ann Jennejohn BMR Senior Deputy Clerk „Ix(-mkt Clerk to the Value Adjustment Board Office: 239-252-8406 Fax: 239-252-8408 (if applicable) Ann.Jennejohn@CollierClerk.com f • Office of the Clerk of the Circuit Court rete4 Comptroller of Collier County aR<<���'�* 3299 Tamiami Trail, Suite#401 Naples, FL 34112-5324 www.CollierClerk.com 16K5 EMERGENCY/EXECUTIVE ORDER NO. 2020 - 01 AN EMERGENCY/EXECUTIVE ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AUTHORIZING THE USE OF COMMUNICATIONS MEDIA TECHNOLOGY FOR LOCAL GOVERNMENT PUBLIC MEETINGS WHEREAS, Collier County is under Federal, State, and Local States of Emergency for the COVID-19 virus pursuant to Executive Orders of the Governor for the State of Florida (EO Nos. 20-51 and 20-52) and the Collier County Proclamation/Resolution No. 2020-50 declaring a state of emergency due to COVID-19 for all territory within the legal boundaries of Collier County; and WHEREAS, Collier County's Proclamation, in accordance with Chapter 252, Florida Statutes, authorizes the County to take all necessary action and issue any necessary orders to protect human health and safety; and WHEREAS, the President of the United States in conjunction with the U.S. Department of Health & Human Services through its Centers for Disease Control and Prevention (CDC) has issued community mitigation strategies which recommend aggressive social distancing measures, such as avoiding gatherings of more than 10 people; and WHEREAS, recognizing the compelling need to protect life while at the same time maintaining the functioning and continuity of government, the Governor issued Executive Order 20-69 (EO 20-69), which suspends the requirement that local governing bodies have a quorum physically present in a specific public place to conduct public meetings; and WHEREAS, EO 20-69 specifically authorizes the use of communications media technology, as provided in Section 120.54(5)(b)2., Florida Statutes, to conduct meetings of local governing bodies; and WHEREAS, the use of communications media technology during the declared state of local emergency due to COVID-19 to conduct meetings of the Board of County Commissioners [YY-1939/1530657/1] Page 1 of 2 16K5 and its advisory boards, councils, and committees will allow governance to continue while protecting the health and safety of elected officials, staff, and the general public; and WHEREAS, neither EO 20-69 nor this Emergency Order suspend the requirements of Florida's public records laws in any way or the Sunshine Law beyond the specific, discrete parameters explicitly set forth in EO 20-69 and this Emergency Order. NOW THEREFORE, IT IS ORDERED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that: 1. The above recitals are true and correct and are incorporated herein. 2. The Collier County Hybrid Remote Public Meeting Procedures, attached hereto, are hereby adopted and incorporated herein. 3. This Order shall expire at the expiration of EO 20-69, including any extensions. 4. This Order shall be effective upon filing with the Clerk in accordance with section 252.46, Florida Statutes. THIS ORDER ADOPTED after motion, second, and majority vote favoring same this 28th day of April, 2020. ATTEST: *"'" ' BOARD OF COUNTY COMMISSIONERS CRYSTA l I , CLERK COLLIER COUNTY, FLORIDA �. By: 4e.yiltidele0A64— �W 1 - ' tfi / . e. . By: Flit t0 r, ,,eputy Clerk BURT L. SAUNDERS, Chairman Si ' aft;+n. .••• '� js Appro ;,! an• legality: -.lit W ; Jeffrey • r Kl. 1' ow, County Attorney 1 15/ Item# et- Agenda . ,..2 b Date 4 Dat, , Recd 5� 20 i /CUrNi‘__V-Wri#1 .• [YY-1939/1530657/1] Page 2 oft ' 16K5 Collier County Hybrid Remote Public Meeting Procedures As recognized and authorized by Governor DeSantis' Executive Order No. 20-69, the COVID-19 pandemic has created the need to modify procedures for public meetings to enable official public business to be conducted. These procedures are applicable when a public meeting is conducted utilizing both in-person and remote participation (hybrid remote public meeting). These procedures may be modified to permit various options for public participation during meetings and alternative technical solutions. 1. A hybrid remote public meeting may be conducted to facilitate the telephonic or remote participation of members of boards/committees/agencies, staff and consultants during the pendency of the COVID-19 pandemic. Such meetings will be conducted to be consistent with Chapter 28-109,Conducting Proceedings by Communications Media Technology,a copy of which is attached hereto. 2. Social distancing guidelines shall be applicable to both remote and in-person components of a hybrid remote public meeting. 3. Committee or board members in a hybrid remote public meeting shall count toward a quorum requirement as if they were physically present, irrespective of whether any County ordinance or resolution requires a physical quorum to be present. 4. A hybrid remote public meeting may be conducted for any public hearing including quasi- judicial proceedings, provided that all legal requirements can be met. 5. Participants required to provide sworn testimony as part of a hybrid remote public meeting must be physically present. 6. Public access to a hybrid remote public meeting must be provided where those participating in-person are physically located. Members of the public who are participating in-person will be allowed to speak during the public comment portion of a hybrid remote public meeting. 7. An opportunity for remote public comment will also be provided. Information about how to register in-advance will be included in the public meeting notice and any public outreach information to include a deadline for registering. Those registering to speak will be provided call- in information and will be called upon individually during the appropriate public comment period. All comments must be civil and appropriate in a public context. Violators will be muted. 8. Until further notice all hybrid remote public meetings will be conducted in the: HARMON F. TURNER ADMINISTRATIVE BUILDING, 3299 TAMIAMI TRAIL EAST, 3rd FLOOR,NAPLES, FLORIDA 34112. 9. Conducting a hybrid remote public meeting requires the approval of the County Manager. The County Manager is the final decision-maker on all scheduling conflicts. K5 10. As soon as possible prior to the desired meeting date, Staff considering a hybrid remote public meeting must: a. Obtain approval of the County Manager or his designee. Staff will submit to the County Manager or his designee a proposed plan for the meeting, which will include all staff responsible for or to be in attendance at the meeting; the date, place and time of the proposed meeting; and the manner in which the proposed meeting will be conducted. If approved, b. Contact the County Attorney who will review the proposed process to assure all legal requirements can be met. c. Staff will coordinate with(1) the Communications or Television Operations Manager to ensure that any audio/video needs will be in place; and (2) IT to ensure that all technology components for public comment and remote meeting operations have been provided, as well as any other audio/video needs. d. Staff will coordinate with the Chair and other members of the committee or board. • 11. Staff will ensure that individuals who will be participating remotely will be given written instructions on how to participate remotely. 12. There is no requirement that any board or committee member be physically present, but if a member is physically present, such member shall chair the meeting as follows. If the Chairman or the Vice-Chairman are not physically present for the meeting,the immediate past Chairman if physically shall act as temporary Chairman for that meeting, and if there is no immediate past Chairman, then the longest tenured member of the committee or board who is physically present shall so act. To ensure that all individuals have been heard, the chair of the meeting should repeatedly and loudly ask if there are any other comments/questions.The chair may conduct a roll call vote and may want to conduct a roll call for comments to ensure everyone has the opportunity to speak without speaking over each other. 13. All individuals participating in hybrid remote public meetings must identify themselves each time they speak. 14. Individuals participating by phone will not have the benefit of visual presentations unless the meeting is televised or conducted using remote access software. Individuals participating by phone and those in attendance must keep in mind that there is a delay in the broadcast. The chair may need to account for this as he conducts the meeting. 15. These procedures may be modified by the County Manager, provided that such modifications are consistent with law, including Governor DeSantis' Executive Order No. 20-69, as modified, and Chapter 28-109, Conducting Proceedings by Communications Media Technology.