Backup Documents 04/28/2020 Item #16E 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i 6 E
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office ��C3 4-P%140.2
2. BCC Office Board of County .DO
Commissioners J H
3. Minutes and Records Clerk of Court's Office 9 :51
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Bendisa Marku Phone Number 239-252-8440
Contact/ Department
Agenda Date Item was April 28,2020 Agenda Item Number 16E4
Approved by the BCC
Type of Document Driver's Education Number of Original 3
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature. ) Vis. nekp 0 K
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A*
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be Yes
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney. /
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A ✓
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the Yeo
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Yes CACI
and initials are required. a
7. In most cases(some contracts are an exception),the original document and this routing slip Yes
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on date above and all changes made during Yes N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes, if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the Y-. /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the ' a option for
Chairman's signature. - ' s line.
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I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E4 •
MEMORANDUM
Date: May 5, 2020
To: Bendisa Marku, Sr. Operations Analyst
Administrative Services Department
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Amendment No. 15 to Driver's Grant Agreement w/School Board
Attached are two (2) originals of the item referenced above, (Item #16E4) approved by
the Board of County Commissioners on Tuesday, April 28, 2020.
The Minutes and Record's Department has kept the original of the agreement as part
of the Board's Official Record.
If you have any questions, please feel free to call me at 252-8411.
Thank you.
Attachment
16E4
AMENDMENT NO,15
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION
PROGRAM
This AMENDMENT NO. 15, entered into this 02 15 day of a 020 to
that Agreement dated Jnly 21, 2005 between Collier County, a political subdivision of the State
of Florida, located at 3299 Tamiami Trail E., Naples, Florida 31112, ("COUNTY") and the
•
District School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109, •
("SCHOOL BOARD)."
WHEREAS,the Agreement specifies that It can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal
year,with program changes reflected in the respective Amendment to the Agreement;and
• WHEREAS, renewal of the Agreement insist be approved by the Board of County
CommisSIonerS and the School Board;and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2020/2021
Driver,Education Program Request for Proposals that were sent to the District School Board and
ail non-public high schools listed in the Driver Eduoation Program; and
WHEREAS, the SCHOOL BOARD agreed In Amendment No. 14 to this agreement to
fully spend approximately $45,000 from the 2018/2019 Driver Education Program during the
2019/2020 Program your and has spent $37,702.54 as outlined in The use of these Hinds in the
report;and
WHEREAS,the SCHOOL BOARD continuos to expend funds from the2019/2020 Driver
Education Program that has an.end date of June 30, 2019, and the SCFIOOOL BOARD has not
yet submitted its final report for this fiscal year, but has submitted the required "interim project
synopsis" which synopsis is determined to bo sufficient by COLLIER COUNTY; and
. i
{
� 6E4 •
WHEREAS, this Amendment Number 15 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education •
Program,
NOW,THEREFORE,the Parties agree as follows:
Y,
AVAILABILITY OFFUNDXNG
Total funding available in the Driver Education Trust Fund,as of February 1,2020, was
$151,000,00(Funds), Additional surcharges continue to be collected and will be available for the
2020 Driver Education Program cycle,
XL USE OF FUNDS
The SCHOOL BOARD has requested $151,000 of the available funding and agrees that: (I) the
SCHOOL BOARD will use the $151,000 solely for eligible direct education expenses, which
includes purchase of goods and services Including driver education course materials, vehicles to
be used exclusively for driver education programs, driver simulators, and salaries of driver
education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative
expenses;and(3)the SCHOOL BOARD will not use the Funds to supplant already existing funds;
(4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30%)of a student's time In
the program is spent doing behind-the-wheel training;and(5)the SCHOOL BOARD will comply
with all additional Ordinance terms and requirements concerning the use of funds.
PROTECT �.
The SCHOOL BOARD agrees that it will only implement the project as represented In its
Application Form (Application),attached as Exhibit A, and as permitted by the Driver Education
Program, attached as Exhibit B, Tho project will provide additional driver education teachers,
paraprofessionals,supplies,equipment, filet/maintenance to fund the summer school program,
2 •
•
0
1 6 E 4
IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for summer school schedule will result in carry
forward for eaoh year of this program as currently implemented.There will be a carry forward from
2019/2020 of approximately$34,841.66,
Although the Program guidelines imply that monies disbursed, but not spent at the end of
the respective project's time frame, are to be returned to the Trust Fund for disbursement the next
following project year, the applicant is the same applicant as in the past, as was determined by
Amendment No 01, COLLIBR COUNTY deems it to be Inefficient to return the unexpended
2019/2020 funds, and those funds should be carried forward into the 2020/2021 project. The final
2019/2020 report that will be presented to the County following the end of the 2019/2020 project
time will indicate the exact monetary amount of 2019/2020 funds carried forward into the 2020/2021
project. Use of the unexpended 2019/2020 funding shall be included in the SCHOOT� BOARD'S
• Final 2019/2020 Report that will be presented to the Board of County Commissioners following the
end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in.its Application that the project will begin
on July 1,2020 and will end no tater than June 30,2021
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS •
EXPRESSLY SPECIFIED IN THIS AMENDMENT NUMBER
IIEEItTEEN.
All other aspects of the Agreement remain unchanged except to the extent expressly
amended by this Amendment Number 15.
►
3
yo
16E4
•
DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
COUNTY,FLORIDA COUNTY, FLORIDA
•
By: Ae By: tAililk
Jonathan Fishbane,Attorner ll'' \\ ICamella att , iperiutendent
., BOARD OF COUN'T'Y COMMISSIONERS 01?
CRY 1;&� KIN7ger_pLERK COLLIER C 1NTY,FLORIDA
M
By.
Attest as atitiiiifiiiiis8RK Burt L.Saunders ,CHAIRMAN
VOW))clfl * "''
Approved as to form and legality:
_1
9"P
Jelin r I3elpedio 1?' •
Assistant County A r y \► ;
4
Application Form-Collier County Driver Education Grant Program 1 6 E a
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
Application Form
Deadline March 31
GENERAL INFORMATION FOR SCHOOL YEAR 2020-2021
Applicant Name: District School Board of Collier County
Address: 5775 Osceola Trail Naples, FL 34109
Phone Number: 239.377.0023
Contact Person: Mark Rosenbalm
Contact Phone Number, including extension(if different from above): cell 239-289-7381
Email Address: rosenbmaPcollierschools.com
Type of High School(check one): x Public High School Non-Public High School
BACKGROUND INFORMATION
1. List participating high school(s),address,phone number and campus contact information(if different than above).
Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Jon Bremseth
Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Dr.Tobin Walcott
Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski
immokalee High School—701 immokalee Drive-239,377,1800-Principal/Clara Calderon
Lely High School-1 Lely High School Blvd. -239.377.2000-Principal/Ellen Keegan
Naples High School—1100 Golden Eagle Circle-239.377.2200-Principal/Darren Burkett
Palmetto Ridge High School, 2925 Titan Way-239.377.2400-Principal/Jim Ragusa
2, Brief project'description, (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to public,homeschool and private school students in Collier County
• Guest Teachers to assist for students to receive the required minimum of 30%of behind the wheel training with the Driver
Education instructor.
• Equipment,learning material,maintenance,and fuel for the vehicles for the year-round Driver Education Program.
• Maintenance and replacement of aging simulators and vehicles used to support the 30%behind the wheel requirement.
3.Approximate number of students eligible for driver education. 10,000
4,Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum
(By statute, each student must receive a minimum of 30%of behind-the-wheel training.)
5,Approximate number of students to benefit from the project, 1,000
6.Anticipated project start and end dates. Start:July 1,2020 End:June 30,2021
7.Total funds requested.$151,000
8.Total number of high school students(grades 9-12)on September 1"of previous year. 13,510
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in the Pro ram Description, will support a program that requires a minimum of 30%of a student's time as behind-the-wheel
% HigliSci/District
d will eit supplant ►r r0" budgeted funds for driver education,
Official EXHIBIT A
Page
Date
Submit one signed original and two copier to Collier County Grants Coordinator,Administrative Services, Bldg, D., 3299 Tanrtauri
Trail East,Suite 602,Naples,Florida 34112; Re:Driver Education Grant Program Page 1 of 3
Application Form-Collier County Driver Education Grant Program 1. 6 E 4
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existing driver education program. If none exists', indicate such and explain why.
The Driver Education Program exists in our Collier County Public High Schools as a credited elective during the school day.At the
school, a certified Driver Education teacher is responsible for the instruction of the class. The teacher,during the school year,will
have a guest teacher assigned to monitor students using driving simulation tools and completing teacher/Instructor assigned
classwork. This enables the teacher to support small groups of students in meeting the required 30% behind-the-wheel driving
requirement. The program consists of the following components:behind the wheel road experience,range simulation practice and
classroom Instruction. The goal of the program is to safely prepare novice drivers to achieve the National Driver Education Standards.
Our teachers serve as third-party testers for the State Department of Motor Vehicles(SDMV). Driver Education teachers can Issue
written test and road test waivers to their students upon demonstration of documented competencies established by the SDMV.
This process has moved to 100%online testing through Driver Education Licensing Assistance Program(DELAP).The project Includes
providing a free summer school driver education program for public, private and homeschool students, legally residing in Collier
County, as per the Slosberg legislation. In addition, the funds will be used for new equipment/vehicles, guest teachers, teacher
training, learning materials, supplies and fuel, maintenance and repairs for vehicles used In the regular school year and summer
school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
If funding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for 2019-20 school year programming to provide: 4.5 guest teachers,equipment,maintenance and fuel for
vehicles,maintenance contracts,and repairs for simulators and supplies for the program.The salary expenses for six summer driver
education program instructors,and two paraprofessionals,vehicle equipment,fuel, repairs and maintenance were all projected In
the program budget.There Is a maintenance contract for the classroom training simulators located at five schools.One vehicle is to
be purchased,estimated cost$24,038.03 and is expected to be delivered In April,2020 from this budget.Summer school included
a full day parent and student small group sessions featuring presentations from Mothers Against Drunk Driving(MADD),Drug Free
Coliler, Collier County Sheriff's Office, Lee Memorial Hospital Trauma Center, and local and national speakers to enhance parent
involvement and understanding of current trends related to teenage drivers, An increase in expenses has occurred and expected
as vehicles continue to age. No significant deviations from project budget for last year,funds were being saved for replacement of
simulators and vehicles.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget narrative
on the following page.
Driver Education project includes a summer school session for Driver Education at two locations. Six instructors and two para-
professionals will staff the summer program. Funding will be used to pay teacher salaries at their hourly rate.
Funding will also be used to purchase consumable supplies,learning materials,simulator equipment, fuel,maintenance and repairs
of the vehicles,
We still have three vehicles that have exceeded ten years of use and we anticipate additional repair and maintenance expenses.
Funding is needed to continue the existing school-based Driver Education program to provide guest teachers In each classroom to
allow the Driver Education instructor to guide behind-the-wheel vehicle experience for small groups of students 4 days per week.
The goal is to save funds needed to replace simulators and possibly purchase additional vehicles as repairs exceed budgeted
amounts.Overall repairing simulators and purchasing and replacing vehicles within the next two years Is our next goal.
It has been critical for us to save and rollover funds to use as savings for these large purchases such as simulators and vehicles.
Adjustments in summer school participation for this grant year may need to take place based on necessary expenditures during
school year.
We plan on using the estimated roll forward funds from project 209975 of$34,841.66 and the current funds requested to purchase
or repair simulators and vehicle replacements as needed In the program,
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg. D., 3299 Tamiomi Page 2 of 3
Trail East,Suite 602,Naples, Florida 31112; Re:Driver Education Grant Program g
Application Form-Collier County Driver Education Grant Program 1 6 E `f
PROGRAM/PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to:personnel (salary,fringe), contract services,
materials and supplies, equipment, etc. Note:All fluids must be used exclusively to fund direct expenses of driver education
programs. Direct driver education expenses are defined as those that directly improve the level of skill, responsibility, and
capability of students to become better drivers. Eligible direct education expenses include the purchase of goods and
services, including, but not limited to, driver education course materials, vehicles exclusively used for driver education
programs,driver simulators,and salaries of driver education instructors.Administrative expenses to support the underlying
driver education program and other items solely to support the instructor or classroom are not eligible for grant funding,
Budget atern Assoctdtcd cost .
Guest Teacher Support Expenses—Substitute Coverage-Salary and Benefits(I/A) $97,000.00
Maintenance Contracts $8,340.00
Oil Changes — _ $500.00
Fuel $3,000.00
Repair Parts/Maintenance/Replacements _ $5,000,00
Summer School $17,500.00
New Vehicle Purchases planned $54,600.00
Contingency Fund—Unforeseen Expenses/Accident/Benefits Inc.,etc. $1,000.00
Estimated Expenses:for 2020/21SY $186,940 00
Estimated Rollover Funds from 209975 $34,841.66
New funds for 219975 $151,000.00
TOTAL AVAILABLE FOR SY 2020-21 $185,841.66
BUDGET NARRATIVE
The budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
above, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Slx Driver Education Teachers for Summer Program
Driver Education is recognized as critical component In the safety of our young drivers. However,students In advanced classes,course remedlation
due to State assessment scores,specialized programs,and/or students enrolled In private/home school may not have the opportunity to Include
Driver Education in their schedule due to the rigor of their coursework. The abbreviated summer program gives students the opportunity to receive
Driver Education.Motor vehicle crashes are the number one cause of death for adolescents age 16-19. This program will offer approximately 150
students the needed skills to be safer drivers, and provide parents with the communication and skits helpful to support their children with current
driving laws and driving trends.
Guest Teachers at each High School
Guest Teachers are needed during the school year to assist the teachers In providing the minimum of 30%behind-the-wheel requirement.Sharing
Guest Teachers at each school 4 days per week allows us to stay within the budget and to provide more Driver Education and behind the wheel
support to more students In our district while being fiscally responsible. This process has also been valuable in providing developing professionals
experience and practice at various schools to assist them In acquiring permanent teaching assignments.
Equipment/Fuel/Oil/Maintenance
In order to provide a quality program, the district must provide the behind the wheel component of the course. This requires fuel, vehicle
maintenance and equipment repairs to the Driver Education vehicles. Several of our vehicles are at least 10 years old and additional repairs and
maintenance is necessary.This area of the budget needs to be most flexible because It is difficult to anticipate the repairs or accidents that might
occur.
Maintenance/Repairs for Simulators
There are three different simulator systems In the classrooms. Most simulators are over 16 years of age. Maintenance services for simulators as
well as the need to repair them will be paid from this funding to further support 30%BTW experiences when funding Is available,although with the
continued decreases in funds this area will be underserved.
New Equipment/Vehicles
To comply with the new Division of Motor Vehicles third party tester contract,each school site must have an established and approved road test
course. DELAP has required all testing be established through digital platforms beginning June 30rh, 2016. We have compiled with all online
requirements and continue to offer driver permitting testing and driver licensing testing.We will also continue to monitor equipment and vehicles
for replacement needs.
Subunit one signed original and tiro copies to Collier County Grants Coordinator,Administrative Services,Bldg, D., 3299 Tanriami
Trail East,Suite 602,Naples,Florida 34112;Re:Driver Education Grant Program Page 3 of 3