Backup Documents 04/14/2020 Item # 2 (Agenda ID 12189) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to originat4,pcument. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placitt4 the agAnlJa. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday hreeeding the'Board meding.
**NEW** ROUTING SLIP
Complete routing_lineesM thi t l'%2 aB2propriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exceptio [h , in 's 5`iEAnature,draw a line through routing)ines#1 through#2,complete the checklist,and forward to the County Attorney Office.
LLV
Route to Addressee(s).(ti.iii in routing order) Office Initials Date
1.
2. Risk Management Risk Management N/A 4.23.20
3. County Attorney Office County Attorney Office SRT/by JH 4.23.20
4. BCC Office Board of County LEO J�-I 4.23.20
Commissioners
5. Minutes and Records Clerk of Court's Office
,pCS` L`z13--DO vo stAd4t
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Sean Callahan, Executive Director, 239-252- 8348
Contact/ Department Corporate Business Operations
Agenda Date Item was 4-14-20 in Absentia Agenda Item Number Accela No. 12189
Approved by the BCC
Type of Document Second Amendment to Professional Service Number of Original 1
Attached Agreement# 18-7404,Collier County Sports Documents Attached
Complex Marketing and Support,to Sports
Fields, Inc.,of GA d/b/a Sports Fields, Inc.
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, SC
provide the Contact Information (Name; Agency; Address; Phone) on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SC
signed by the Chairman,with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on April 14,2020 and all changes made SC
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made, and the document is ready for the 1,
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
MEMORANDUM
Date: April 23, 2020
To: Sean Callahan, Executive Director
Corporate Business Operations
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment #2 to Agreement #18-7404, Collier County
Sports Complex Marketing and Support
Contractor: Sports Fields, Inc. of GA d/b/a Sports Fields, Inc.
Attached for your records is a copy document of the document referenced above,
approved (In Absentia) by the Board of County Commissioners on April 14, 2020.
The original agreement will be held in the Minutes and Records Department for the
Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
SECOND AMENDMENT TO AGREEMENT
418-7404
FOR
"COLLIER COUNTY SPORTS COMPLEX MARKETING AND SUPPORT"
THIS SECOND AMENDMENT, made and entered into on this (O* day of
Q i2020, by and between Sports Fields, Inc., of GA d/b/a Sports Fields, Inc.,
authorized(,to do business in the State of Florida,whose business address is 3760 Sixes Road,Suite 126-
331,Canton,GA 30114,(the"Contractor)and Collier County, Florida political subdivision of the State
of Florida(the "County");(collectively,the"Parties").
WHEREAS, on October 23, 2018, (Agenda Item 16.F.2). the County entered into an
Agreement with Contractor to obtain professional consulting services concerning the "Collier County
Sports Complex Marketing and Support"project with an initial contract award of$50,000 for Phase I of
the Project; and
WHEREAS, on September 10, 2019, the County approved the First Amendment to
Agreement # 18-7404, to enter Phase Il-A for services related to the project in a not-to-exceed amount
of$950,000 for Corporate Marketing and Consulting Fees, Operations Start-up Costs,and Limited Park
Staffing; and
WHEREAS, due to the spread of the COVID-19 virus throughout the United States and
Florida resulting in various shutdowns of County facilities, the Parties wish to extend this contract until
September 30, 2020, or the date of substantial completion, turnover, and opening of the Complex.
whichever is later,without restrictions,until the Parties can further define and more accurately negotiate
a further amendment to this agreement that addresses entering into the Phase 11-B: Management,
Operation, Advertising,and Marketing of the Complex under these changed circumstances;and
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. The additional services set forth in the scope of services attached to the First Amendment
to Agreement # 18-7404, Exhibit Al-1, Phase II Scope of Services, shall continue through September
30, 2020, or the date of substantial completion. turnover, and opening of the Complex, whichever is
later.
2. The fees for these additional services is set forth in Exhibit B-1 Phase II-A Fee and Project
Schedule, which is replaced in its entirety as amended and attached hereto, and is hereby incorporated
into the Agreement, and shall continue through September 30, 2020, or the date of substantial
completion,turnover,and opening of the Complex, whichever is later.
All other terms and conditions of the agreement shall remain in force.
(remainder of this page is intentionally left blank)
Page 1 of 4
First Amendment to Agreement 418-7404
Collier County Sports Complex Merioting and Support
IN WITNESS WHEREOF. the Parties hereto. have each. respectively, by an authorized
person or agent. have executed this Amendment on the date and year first written above.
Crystal K. Kinzel. Clerk of Courts and Office of the County Manager
Comptroller
,'
[3y: By:
. Deputy Clerk Leo :. Ochs. County \\lacer
Contractor's Firs ,' n CONTRACTOR:
Sports Fields. Inc.. of GA d/b/a Sports Fields.
By• c /� _ Inc
•
vir, 147-- (411f4iYa-fli
Print Name ,_ n
Contractor's Second Witness:
A FPgrit
Print Name and Title
13Y: . lit ALE40.
in Arn *i
Print Name
Approved_ 1as to Form and Legality:
- L '
S •
Scott R. Teach didifr
Deputy County Attorney
(remainder of this page is inlenlionall lel► plunk)
Page 2of4 ��
Fast Amendment to Agreement#18.7404
Confer County Sports Complex Marketing and Support"
Exhibit B-1 Phase II-A Fee Schedule and Project Schedule
The Parties agree to commence the services of this Amendment on August 1,2019 and end on September
30, 2020, or the date of substantial completion, turnover, and opening of the Complex, whichever is
later. Should the project require more fees or more time, the Contractor and the County shall execute
an Amendment to this Agreement.
The Contractor shall bill monthly as provided below. The County will reimburse at cost the Contractor
for all reasonable expenses incurred by Contractor, pursuant to Section 4.4 of this Agreement, and its
personnel for travel (including transportation costs, living accommodations, and meals) in connection
with performing these services, promptly upon the submission of invoice statements to County. Travel
and Reimbursable Expenses must be approved in advance in writing by the County. Travel expenses
shall be reimbursed as per Section 112.061 Fla. Stats.
Category A: Corporate Marketing and Consulting Fees
Time and Material Total Not-to Exceed: $444,000.00
Personnel Hourly Rate
Principal $ 120.00
Senior Manager $ 80.00
Manager $ 50.00
Accountant $ 50.00
-------------- -------------
Category B: Operational Startup Costs
Total Not-to Exceed: $341,000.00 (billed at actual cost)
The operational startup costs include, hut not limited to the following items:
Background Checks
F&B Consultant
Hiring Costs
Insurance
Licenses/Permits
Marketing& Advertising
_
Logo& Branding Development
Website Development
Printing in Park
Staff Apparel
Travel fper Section 4.4 of this Agreement)
Food & Beverage/Merchandise Inventory
Maintenance& Janitorial Supplies
Retail & Food Service Smallware
Utilities/cable/internet- (Provided by the County at no cost to Contractor)
Page 3 of 4
First Amendment to Agreement N16-7404
"Collier County Sports Complex Marl.etmg and Support ci
CP.
Category C:Limited Park Staffing
Time and Material $320,000
Total Not-to Exceed:
The Contractor shall obtain written approval from the County's Contract Administrative Agent prior
to staff being assigned to provide the services. The Contractor shall also provide the County's Contract
Administrative Agent compliance of park staffing background checks,pursuant to Section 29,Security,
of this Agreement.
The following negotiated rates and structure shall apply to the services performed by SIA staff under this
category as stated below:
Position Salary Benefits Total'
General Manager $ 85,000 $ 25,000 $ 110,000
Assistant General Manager $_.0.5,011 $ 31,000 S____„___96 000
Sports Manager.1 $ 67,000 $25,000 $ 92,000
worts Manager 2 $ 52,000 _ $ 8,000 $ 60,000
Park Superintendent $ 60,000 $ 7,000 ', 67,900
Hospitality Manager $ 70,000 $ 240 $94,000
L Total: $399,000 S 120,000 S 519,000
'The rates are based on annual compensation salaries with incorporated benefits. These totals will be
paid, per position. for services actually provided, in the monthly amounts set forth in accordance with
the below table.
2nd Quarter 3rd Quarter 4th Quarter
Employee March April May June July August September
General Manager $9.063.34 $9,063.34 $9,063.34 $9.063.34 $9,063.34 59.063.34 $9,063.34 563,443.38
Park Superintendent $5.509.88 $5,509.88 $5,509.88 $5,509.88 $5,509.88 $5,509.88 55,509.88 $38,569.16 '
Sports Manager $7,633.06 $7,633.06 $7,633.06 $7,633.06 $7,633.06 $7.633.06 $7,633.06 $53,431.42
Sports Manager $7,989.21 $7,989.21 $7,989.21 $7,989.21 $7,989.21 $7,989.21 $7,989.21 $55,924.47
Assistant(iM $4,969.10 $4,969.10 $4,969.10 $4,969.10 $4,969.10 $4,969.10 $4,969.10 $34,783.70
l lospitaliity Manager $7,754.80 $7.754.80 $7.754.80 $7,754.80 $7,754.80 $7.754 80 $7.754.80 S54,283.60
Total $42,919.39 $42,919.39 $42,919.39 $42,919.39 $42,919.39 $42,919.39 $42,919.39 $300,435.73
Page 4 of 4
First Amendment to Agreement#154404
0"Collier County Sports Complex Marketing and Support"