Agenda 04/14/20 Item # 8 (Agenda ID 12196) 04/27/2020
EXECUTIVE SUMMARY
Recommendation to execute a Memorandum of Agreement(MOA) between Collier County and the
Florida Division of Emergency Management for the storage of palletized materials and medical
equipment.
OBJECTIVE: To authorize the storage of palletized materials and medical equipment including
ventilators from FDEM at the Collier County Emergency Operations Center.
CONSIDERATIONS: Kevin Guthrie, Deputy Director of FDEM, requested that the Collier County
EOC support State efforts logistically with some storage space for palletized materials and medical
equipment including ventilators. The EOC has ample conditioned and non-conditioned space to support
this request with no inconvenience. Storage at this location saves some freight movement and allows
both the northern counties and the east coast counties to more conveniently access needed supplies. This
will not tie County staff to any delivery obligations, as agencies would come to the EOC to pick-up
supplies.
FISCAL IMPACT: There are no fiscal impacts associated with this Executive Summary.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this Executive Summary.
LEGAL CONSIDERATIONS: N/A
RECOMMENDATION: To approve the Memorandum of Agreement to store palletized material and
medical equipment for the Florida Division of Emergency Management.
Prepared by: Paula Brethauer, Operations Analyst, Administrative Services
ATTACHMENT(S)
1.Collier EM-FDEM MOA Storage Email (PDF)
2.Florida EM-Time Sensitive Request Email (PDF)
3. MOA (PDF)
04/27/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 2.3
Doc ID: 12196
Item Summary: Recommendation to approve and execute a Memorandum of Agreement (MOA)
between Collier County and the Florida Division of Emergency Management for the storage of palletized
materials and medical equipment.
Meeting Date: 04/27/2020
Prepared by:
Title: —Administrative Services Department
Name: Paula Brethauer
04/13/2020 11:20 AM
Submitted by:
Title: Department Head-Administrative Svc—Administrative Services Department
Name: Len Price
04/13/2020 11:20 AM
Approved By:
Review:
County Attorney's Office Paula Brethauer Level 3 CAO Review Skipped 04/10/2020 12:23 PM
Office of Management and Budget Paula Brethauer Level 3 OMB Gatekeeper Review Skipped 04/10/2020 12:23 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 04/13/2020 2:46 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/27/2020 10:00 PM
From: Twomey.Stephanie
To: SummersDan;Guthrie.Kevin
Cc: OchsLeo;PriceLen;KlatzkowJeff
Subject: RE: [EXTERNAL]Collier EM-FDEM MOA Storage
Date: Sunday,April 5,2020 9:29:31 AM
Attachments: image001.ioq
EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and
use extreme caution when opening attachments or clicking links.
Good Morning,
Yes sir. Email transmittal works. I will get back to you later today. I appreciate your time and
assistance sir. Sorry for the delayed response.
Very Respectfully,
///((1//( . nTo1i/7
Stephanie Twomey
Agency Clerk
Florida Division of Emergency Management
Cell: (850)-815-5762
Direct: (850) 815-4160
Stephanie.TwomeyC@em.myflorida.com
Most written communications to or from state employees are public records obtainable by the
public upon request. Emails sent to me at this email address may be considered public and will
only be withheld from disclosure if deemed confidential pursuant to the laws of the State of
Florida.
From:SummersDan <Daniel.Summers@colliercountyfl.gov>
Sent: Saturday,April 4, 2020 2:44 PM
To:Twomey, Stephanie <Stephanie.Twomey@em.myflorida.com>; Guthrie, Kevin
<Kevin.Guthrie@em.myflorida.com>
Cc: OchsLeo<Leo.Ochs@colliercountyfl.gov>; PriceLen <Len.Price@colliercountyfl.gov>; KlatzkowJeff
<Jeff.Klatzkow@colliercountyfl.gov>
Subject: [EXTERNAL] Collier EM- FDEM MOA Storage
CAUTION:This email originated from outside of the organization. Do not click links or open
attachments unless ou reco:nize the sender and know the content is safe.
Stephanie and Kevin
Good Afternoon
Please see our MOA and email approval from County Manager Leo Ochs as noted below.
I am having printer difficulties at home, and hope you will accept this email transmittal until we can get
you a hand signed copy on Monday.
Collier EM is available to assist at any time.
Thanks to your entire team for their ongoing support.
Respectfully,
Dan Summers
From:OchsLeo<Leo.OchsPcolliercountyfl.gov>
Sent: Saturday,April 4, 2020 2:11 PM
To:SummersDan <Daniel.SummersPcolliercountyfl.gov>
Cc: KlatzkowJeff<Jeff.KlatzkowPcolliercountyfl.gov>; CasalanguidaNick
<Nick.CasalanguidaPcolliercountyfl.gov>; PriceLen <Len.PricePcolliercountyfl.gov>
Subject: Re: Florida EM-Time Sensitive Request
Dan
I am in agreement with your assessment and authorized to execute the MOA on my behalf.
Sent from my iPhone
On Apr 4, 2020, at 12:59 PM,SummersDan <Daniel,SummersPcolliercountyfl.gov>
wrote:
Leo
Good afternoon.
Kevin Guthrie, Deputy Director, has just called requested that our EOC support him
logistically with some storage space for palletized materials and medical equipment
including ventilators. We have ample conditioned and non-conditioned space to support
this request with no inconvenience. Kevin would like to save some freight movement and
move some bulk shipments to our location to allow both our northern counties and the
east coast counties to draw from our location. This does not tie us to any delivery
obligations,as agencies would come to our location and pick-up supplies.We would
certainly offer to assist if appropriate or emergent.
Please, if you could sign this MOA, or forward me an email for approval while the MOA is
being signed, I could advise Kevin that we are ready to receive product. I expect he his
hoping to be able to make some deliveries tomorrow-which we can easily receive.
Thanks!
Dan Summers
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail
address released in response to a public records request, do not send electronic mail to this
entity. Instead, contact this office by telephone or in writing.
<MOA DEM and COLLIER COUNTY(003).des.docx>
Under Florida law, correspondence with the Florida Division of Emergency Management, which
is neither confidential nor exempt pursuant to Florida Statutes Chapter 119, is a public record
made available upon request.
From: SummersDan
To: OchsLeo
Cc: PriceLen;CasalanguidaNick
Subject: Florida EM-Time Sensitive Request
Date: Saturday,April 4,2020 12:59:55 PM
Attachments: MOA DEM and COLLIER COUNTY(003).des.doa
Importance: High
Leo
Good afternoon.
Kevin Guthrie, Deputy Director, has just called requested that our EOC support him logistically with
some storage space for palletized materials and medical equipment including ventilators. We have
ample conditioned and non-conditioned space to support this request with no inconvenience. Kevin
would like to save some freight movement and move some bulk shipments to our location to allow
both our northern counties and the east coast counties to draw from our location. This does not tie
us to any delivery obligations, as agencies would come to our location and pick-up supplies. We
would certainly offer to assist if appropriate or emergent.
Please, if you could sign this MOA, or forward me an email for approval while the MOA is being
signed, I could advise Kevin that we are ready to receive product. I expect he his hoping to be able
to make some deliveries tomorrow- which we can easily receive.
Thanks!
Dan Summers
Under Florida Law e-mail addresses are public records.If you do not want your e-mail address released in response to a public records
request do not send electronic mail to this entity. Instead.contact this office by telephone or in writing
Memorandum of Agreement
Between
Florida Division of Emergency Management
And
Collier County
I. Parties
a. This Memorandum of Agreement(hereinafter referred to as"MOA")is made and entered
into by and between the Florida Division of Emergency Management("Division"),
whose address is 2555 Shumard Oak Blvd.,Tallahassee, Florida 32399-2100, and Collier
County("Facility Owner"), whose primary address is: Collier County-Board of County
Commissioners, c/o Office of the County Manager 3301 E.Tamiami Trail, Naples, FL
34112 collectively known as the"Parties."
II. Background and Purpose
a. Pursuant to section 252.35(1), Florida Statutes,the Division is responsible for
coordination with efforts of the Federal Government with other departments and agencies
of state government,with county and municipal governments and school boards, and with
private agencies that have a role in emergency management.
b. The Division is authorized by chapter 252, Florida Statutes,to prepare for and respond to
states of emergency, including the provision of supplies to local areas affected by the
emergency.
c. The purpose of this MOA is to utilize the following locations for warehouse space at the
for distribution during disaster response of COVID 19 Pandemic.
i. ADDRESS: Collier County Emergency Services Center- 8075 Lely Cultural
Parkway, Suite 442,Naples, FL 34113
1. The facility approximately 10,000 square feet and racked,and fully
operational with loading dockets and fork-lifts. This facility has a
combination of climate control and non-climate control space.
III. Term and Termination
a. This MOA is effective upon the date last signed and executed by the duly authorized
representative of the Parties to this MOA. The term shall continue until 60 days after the
initial distribution event or disposition of all materials,whichever comes first.
b. Termination of this MOA by either Party requires 30 day written notice delivered by
hand or certified mail to the address listed below.
c. In the event that the Division requests relocation and redeployment of any number of
supplies,the terms and conditions of this MOA will continue to apply to the remaining
supplies held by the Facility(if any), until the termination or expiration of this MOA.
d. In the event that the Facility Owner wishes to terminate the MOA early,the Facility
Owner will be responsible for the cost of transporting the supplies to a specified drop off
destination,as determined by the Division.
IV. General Provisions
a. Responsibilities of the Division
i. The Division shall retain control of all equipment stored in designated location
b. Responsibilities of the Facility Owner
i. Inventory Control
1. Owner will provide all location and site contact information to the
Division as required for execution of the MOA.
2. Inventory identified in an attachment to this agreement will not be
moved out of the designated location after the initial delivery, unless
authorized by the Division.
3. Physical Inventories of the material will be conducted not less than
quarterly. Reports are due 30 calendar days from quarter end(January
30, April 30,July 30, October 30). Results and inventory reports, in
Excel format, will be provided to the designated Division point of
contact.
4. Inventory shrinkage due to product damage,possible infestation, facility
damage,product degradation, etc. will be reported within 24 hours to the
Division's point of contact listed below. None of these situations will be
the fiscal responsibility of Owner. Damaged material may be held for
inspection by the Division if requested upon notice of damage.
5. Audits of the product may be conducted by the Division with no less
than 7 days advance notice. At that time, all material will be made
available for inspection and/or counting of product.
ii. Utilization of Product
1. In the case of a disaster requiring the use of the inventory,the Division
shall provide reasonable notice prior to the distribution or movement of
the inventory.
2. All distribution of the Division's material shall require Division's
approval and all product movement will be reported to the Division. This
will include quantities of product in the agreed units of measure,
destination,and date distributed.
3. Facility Owner will make every reasonable effort to fulfill State
designated Missions and distribute product to designated emergency
locations as requested by the State.
4. Facility Owner will work with all State partners to continue distributions
as conditions allow. Power outages,facility damages, or personnel issues
may hinder these efforts and are out of the control of the Feeding Florida
network. Product shall be made available to State personnel for
distribution as conditions allow.
5. All outbound product movement shall be recorded by Owner Facility
storage location and reported to the Division. Remaining inventory
reporting may be required on a weekly basis and shall provide inventory
information as quickly as possible.
iii. Post Event
1. Reconciliation of all product held in inventory pursuant to this MOA
shall be made within 30 days after the initial distribution event. A final
inventory report will be issued by each site at that time.
2. The Division shall advise Owner of changes in disposition, should any
inventory remain after the event.
3. The expiration dates of all products will be assessed for practicality of
ongoing storage. This will take into consideration time of year and
probability of usage prior to expiration.
V. Point of Contact
a. The parties agree that all notices provided under or pursuant to this MOA shall be in
writing, either by hand delivery, or first class certified mail,return receipt requested, or
nationally recognized overnight delivery service (by way of example, Federal Express)to
the contract representative identified below at the address set forth below and said
notification shall be attached to the original of this MOA.
b. In the event of a change to the point of contact,the new point of contact will notify the
other party of this change within 30 days by written notice delivered by hand or certified
mail to the address listed below.
c. The Point of Contact for the Division is:
Name: Eugene Buerkle, Logistics Chief
Email: eugene.buerkle@em.myflorida.com
Telephone: (850)815-4275
Address: 2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
d. The Point of Contact for the Facility Owner is:
Name: Dan E. Summers, Director Collier County Bureau of Emergency
Services and Emergency Management
Email: Daniel.Summers@Colliercountyfl.gov
Telephone: (239)253-4671
Address: 8075 Lely Cultural Parkway, Suite 442,Naples, FL 34113
VI. Miscellaneous
a. Nothing herein shall constitute or be construed to create or suggest any type or kind of
employment,partnership,joint venture, or other legal relationship,express or otherwise,
between the parties.
b. Liability-Each Party hereto agrees that it shall be solely responsible for the negligent or
wrongful acts of its employees and agents.Nothing contained herein shall constitute a
waiver by either Party of its sovereign immunity or the provisions of section 768.28,
Florida Statutes.Nothing herein shall be construed as consent by either Party to be sued
by third parties.
c. Amendment- Either Party may request changes to this MOA.Any changes,
modifications,revisions or amendments to this MOA that are mutually agreed upon by
and between the Parties to this MOA, shall be incorporated by written instrument and
effective when executed and signed by all Parties to this MOA.
d. Value of MOA—Feeding Florida shall not pursue funding, grants or other types of
compensation from the State of Florida in association with storage of the subject product.
IN WITNESS WHEREOF,the Parties hereto have caused this Memorandum of Agreement to be
executed by their duly authorized representatives on the dates appearing beneath their respective
signatures.
as duly authorized.
Collier County:
Leo Ochs, County Manager
Signature
Printed Name
Title
Date
DEM:
Florida Division of Emergency Management
BY: Director or Designee
Signature
Printed Name
Title
Date