Heritage Bay Minutes 01/30/2020 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,January 30, 2020 at 9:00 a.m. in the Heritage Bay
Clubhouse,10154 Heritage Bay Boulevard,Naples,Florida.
Present were:
Edwin Hubbard Chairman
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Alonso Wiener Lake&Wetland Management
Resident
The following is a summary of the actions taken at the January 30, 2020 Heritage Bay
Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• The latest inspection from Lake & Wetland Management and a new CPH rate schedule
were distributed to the Board.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor the agenda was approved as presented.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• A resident inquired about agenda development.
January 30,2020 Heritage Bay CDD
FOURTH ORDER OF BUSINESS Engineer's Report
• Staff informed the Board of an overbilling issue by CPH and the resulting credit that has
been provided.
• The new rate schedule provided by CPH was discussed.
On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in
favor the new CPH Rates&Reimbursables schedule was approved
as presented.
A. Project Summary
i. Q.E.Open Items for Completion
• Staff provided an update on the status of projects.
• Discussion ensued with regard to project funding.
ii. Clubhouse Dry Retention Modification Update
• Approval from SWFMD was obtained and now waiting for review by the County.
B. Water Sampling and Testing Results
• The water sampling and testing results were reviewed.
• Mr. Gagne voiced concern that nitrogen levels were appearing to increase.
• Questions and comments were addressed.
The record will reflect Mr. Lopez left the meeting.
FIFTH ORDER OF BUSINESS Local Mitigation Strategy Update
• Discussion ensued with regard to withdrawing from participation in the local mitigation
strategy group.
On MOTION by Mr. Gagne seconded by Mr. Arcurie with all in
favor to rescind Resolution 2019-5 Approving, Adopting, &
Demonstrating Participation in a Local Mitigation Strategy was
approved.
• Mr. Gagne will send a letter thanking them and informing them of the District's decision
to withdraw from the group.
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January 30, 2020 Heritage Bay CDD
SIXTH ORDER OF BUSINESS Attorney's Report
• Staff noted that District Counsel was reviewing proposed language to adopt internal
controls to comply with recent legislative changes.
A. Resolution 2020-2 Establishing Policy and Procedure for Certain Maintenance or
Repair Contracts
• Resolution 2020-2 was discussed; and the following changes requested:
➢ Limits for Section 2 should be set at$10,000 for each blank.
Y Section 2 authorizations should occur with approval by either the Chair or Vice-
Chair.
> Emergency expenditures should be considered with Reserve funds in combination
with allowances of the current FY budget.
SEVENTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
A. Review of Boundary Markers in Boulder Lake
• The Lake &Wetland Inspection and Service Reports were discussed.
The record will reflect Mr. Wiener left the meeting.
EIGHTH ORDER OF BUSINESS Old Business
A. Campus Suite ADA Website Compliance Update
• The contract has been executed with Campus Suite and the new website has been reviewed.
• Staff noted the District's insurer, Preferred,provided a Safety&Risk Management Bulletin
for December and it was provided to District Counsel for review.
• The Board had no objection to proceed with the recommendation by District Counsel for
an additional website page addressing the concerns outlined in the bulletin.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the November 7,2019 Meeting
Mr. Faircloth stated each Board member received a copy of the minutes of the November
7,2019 meeting and requested any additions,corrections or deletions.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor the Minutes of the November 7,2019 meeting were approved.
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January 30,2020 Heritage Bay CDD
B. Acceptance of Financials
• The Financial Report for the period ending December 31, 2019 was reviewed with the
Board. Questions were answered regarding invoicing and time tracking of FEMA Direct
Administrative Costs with Mr. Faircloth noting that the Inframark invoice for the first
portion of the Hurricane Irma work had been submitted and paid by the District which
accounted for the the overage in the ProfServ-Mgmt Consulting Sery line item within the
financials.
On MOTION by Mr. Hubbard seconded by Mr.Arcurie with all in
favor the December 31, 2019 Financial Statements and Check
Register were accepted.
C. Field Manager's Report
• The Field Manager's Report for inspections conducted on November 25, 2019 and
December 24,2019 were reviewed.
The record will reflect there was a five-minute recess.
The record will reflect the meeting reconvened at 10:40 a.m.
D. Updated Inframark Infrastructure Management Services Contract for Review
and Approval
• Discussion ensued with regard to the updated Inframark Infrastructure Management
Services contract.
• The Board reviewed the Inframark contract and requested various changes. It was also
requested that District Counsel review the revised contract prior to the March meeting.
E. Review of Recommended Summer 2020 Lake Bank Restoration Projects and
Littoral Plantings
• Discussion ensued with regard to the Lake bank restoration project long range planning
recommendations; and the following was noted:
)- The Board requested staff have CPH look at geo-tubing issues with Lakes 4, 5,7,
& 15;and obtain recommendations for a universal resolution.
• The Board requested staff obtain proposals from Copeland Southern Enterprises,
Inc. for issues identified on Lakes 10 SW bank(3-4 areas); 13 SW corner; 17 NW
corner;W bank; SW corner;21 NW corner; 22 N bank;24 NW corner drain; 3013
E bank bridge quadrants.
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January 30,2020 Heritage Bay CDD
Y The Board requested staff obtain a proposal from Q.E. on the 30B E bank bridge
quadrants.
F. Follow Up Items
• Updates were given on the various projects/open items.
i. FEMA Update
• The State is working with FEMA officials regarding the appeal. Staff requested a
teleconference with them to speed up process,but they declined the request and encouraged
the District to have patience while they work through the backlog of applications.
• Mr. Gagne requested letters to the District's representatives be sent for assistance with
FEMA funding.The Board requested the District Manager and Mr.Hubbard work together
to draft a letter to be sent on behalf of the District.
• The Board agreed to have the March 5,2020 meeting.
TENTH ORDER OF BUSINESS Supervisor Comments
• None
ELEVENTH ORDER OF BUSINESS Chairman's Comments
• Mr.Hubbard discussed upcoming matters with the Quarry;and the Board vacancy. He has
been contacted by two applicants. Interviews will occur at the March 5,2020 meeting.
TWELFTH ORDER OF BUSINESS Audience Comments
• None
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Hubbard seconded by MO:Arcurie with all in
favor the meeting was adjourned at 11:58 a.m.
6�-------'fes
ustin aircloth Edwin Hubbard
Secretary Chairman
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