Agenda 03/24/2020 Item #16D 4 (Opioid Use Disorders Grant Award)03/24/2020
EXECUTIVE SUMMARY
Recommendation to accept a Building Bridges Between Jails and Community-Based Treatment for
Opioid Use Disorders grant award from the Institute for Intergovernmental Research funded by
the Bureau of Justice Assistance and authorize the necessary Budget Amendment.
OBJECTIVE: Engage inmates exiting the jail system in medication-assisted treatment (MAT) to reduce
re-incarceration.
CONSIDERATIONS: America’s correctional facilities are at the epicenter of the opioid overdose crisis.
Nationally, nearly one in five (1 in 5) people entering local jails have an opioid use disorder (OUD). The
high prevalence of OUD in the jail population is especially concerning given the high rates of overdose
post-release. Individuals with OUDs who leave jail untreated also may continue their drug use, which
may contribute to recidivism and reincarceration.
Enhancing collaboration between jails and community providers is required to change the course of the
opioid epidemic. This funding opportunity, supported by the Bureau of Justice Assistance (BJA) and the
Center for Disease Control and Prevention, was only available to eligible Building Bridges sites to
support projects that increase the capacity of local communities to collaborate across the area of public
safety, behavioral health, and public health. Collier County has participated in the Bureau of Justice,
Building Bridges Planning Grant since August 2019. Collier County is one of sixteen (16) counties
nationwide participating in the implementation of MAT in correctional facilities. In addition, Collier
County has been selected as one of 4 demonstration sites to be evaluated further by the Friends Research
Institute for our promising approach to addressing the Opioid epidemic in correctional settings and our
countywide strategic planning efforts to comprehensively addressing substance abuse and mental health.
On February 25, 2020, the Board of County Commissioners (Board) approved the submittal of an After -
the-Fact Bureau of Justice Assistance Building Bridges Between Jails and Community-Based Treatment
for Opioid Use Disorders grant application. The grant application requested funding to support transitions
services for incarcerated opioid users in the Collier County jail. On February 28, 2020, the Collier County
Community and Human Services Division (CHS) received notification of award from the Department of
Justice Institute for Intergovernmental Research in the amount of $93,750 to achieve the following
objectives:
1. Provide training/information to the community and media on the impact of substance abuse
2. Provide individual and caregiver education and training on the risks and side effects of
prescription and illicit drugs and administering naloxone
3. Develop recovery communities, recovery coaches, and recovery community organizations to
expand the availability of and access to recovery support services
4. Develop outreach teams to follow up with justice-involved individuals at risk of overdose,
particularly those who have just experienced nonfatal overdoses
5. Establish/expand court-based intervention programs to prioritize or expedite services to court-
involved individuals who have Substance Use Disorder
6. Develop a plan for pre-trial and post-trial populations leaving jail or secure residential treatment
to connect them to treatment and recovery supports.
The funding will allow the Collier County jail to expand community services, to all inmates leaving the
jail who are interested in pursuing MAT. The program will link the MAT inmates to treatment and
services upon release through a MAT Care Coordination Team. The program will include a case manager,
supervisor and a peer specialist employed by the David Lawrence Center. The funding allows for
treatment and recovery to continue for individuals released from jail. There is no local match required for
16.D.4
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03/24/2020
this funding opportunity.
FISCAL IMPACT: A Budget Amendment is required to recognize grant funding in the amount of
$93,750 in Human Services Grant Fund (707) Project 33671. There is no match required for this grant
award.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Item.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: To accept the Bureau of Justice Assistance Building Bridges Between Jails and
Community-Based Treatment for Opioid Use Disorders grant award in the amount of $93,750 and
authorize the necessary Budget Amendment.
Prepared By: Joshua Thomas, Operations Analyst, Community and Human Services Division
ATTACHMENT(S)
1. [linked] Grant Award (PDF)
16.D.4
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03/24/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 11868
Item Summary: Recommendation to accept a Building Bridges Between Jails and Community-
Based Treatment for Opioid Use Disorders grant award from the Institute for Intergovernmental Research
funded by the Bureau of Justice Assistance and authorize the necessary Budget Amendment.
Meeting Date: 03/24/2020
Prepared by:
Title: Grants Support Specialist – Community & Human Services
Name: Joshua Thomas
03/02/2020 3:15 PM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
03/02/2020 3:15 PM
Approved By:
Review:
Community & Human Services Maggie Lopez Additional Reviewer Completed 03/02/2020 5:59 PM
Community & Human Services Tami Bailey Additional Reviewer Completed 03/02/2020 7:08 PM
Community & Human Services Kristi Sonntag CHS Review Completed 03/05/2020 2:36 PM
Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 03/09/2020 12:16 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 03/09/2020 3:26 PM
Grants Erica Robinson Level 2 Grants Review Completed 03/09/2020 3:50 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 03/10/2020 11:38 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 03/10/2020 4:33 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/11/2020 8:04 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/11/2020 9:15 AM
Grants Therese Stanley Additional Reviewer Completed 03/16/2020 11:14 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/16/2020 9:51 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 03/18/2020 9:31 AM
Board of County Commissioners MaryJo Brock Meeting Pending 03/24/2020 9:00 AM
16.D.4
Packet Pg. 633
2020 -BRIDGES -0063 Collier County Board of County Commissioners
Subaward Agreement
between the
Collier County Board of County Commissioners
and the
Institute for Intergovernmental Research (IIR)
f tha
Building Bridges Between Jails and Community -Based Treatment
for Opioid Use Disorder Demonstration Project
This Subaward Agreement (Agreement) is entered into as of the 1st day of
March, 2020, by and between the Institute for Intergovernmental Research (IIR) and Collier
County Board of County Commissioners (CCBCC). Funds have been allocated to IIR under
Catalog of Federal Domestic Assistance (CFDA) Number 16.838 (Comprehensive Opioid Abuse
Site -Based Program) by the U.S. Department of Justice (DOJ), Office of Justice Programs (OJP),
in federal Grant Award Number 2017 -AR -BX -K003, Comprehensive Opioid Abuse Program
(COAD) Training and Technical Assistance Program (dated September 30, 2019), for the Building
Bridges Between Jails and Community -Based Treatment for Opioid Use Disorder Demonstration
Project. The following terms and conditions govern this Agreement;
a. The term of this Agreement is for the time period from March 1, 2020, to
February 28, 2021. Either party may withdraw by delivering ten days' written
notice to the other party of its intent to withdraw from this Agreement.
b. CCBCC agrees to provide the services mutually agreed upon and identified in
the Project Summary at Attachment A. IIR agrees to pay CCBCC on a
reimbursement basis for actual costs incurred as described in the attached
Project Summary, up to a total amount not to exceed $93,750.
c. All financial transactions conducted under this Agreement will be in compliance
with applicable federal financial guidelines, rules, and regulations.
d. CCBCC will invoice IIR for agreed-upon allowable costs incurred during the
invoice period. Any indirect costs charged must be consistent with either an
Indirect Cost Negotiated Agreement with a federal agency or other indirect cost
allocation plan/rate in accordance with 2 Code of Federal Regulations (CFR)
Part 200. Invoices will include appropriate backup documentation and should
be submitted no more frequently than monthly. IIR shall pay CCBCC's invoice
within 30 days after submission and I1R's review and approval.
e. CCBCC must invoice IIR for allowable expenses incurred pursuant to this
Agreement within 30 days of the expiration of this Agreement. Invoices
submitted after 30 days of the expiration of this Agreement may not be paid,
due to requirements associated with federal funding availability.
f. CCBCC will provide an activity/progress report with each invoice summarizing
the progress to date and changes or delays in the project scope, if any. HR may
request additional activity/progress reports during the term of this Agreement.
2020 -BRIDGES -0063 Collier County Board of County Commissioners
g. At project completion, CCBCC will provide a final report on the project. IN
may require supplementation or modification of the final report as may be
necessary to allow IIR to fulfill its federal reporting requirements.
h. CCBCC represents, certifies, and covenants that CCBCC shall perform services
in a manner conforming to generally accepted industry standards and practices
and by qualified CCBCC personnel who meet federal requirements and have a
level of skill commensurate with the requirements of the services.
i. CCBCC certifies that all personnel providing service hereunder are
United States citizens or are fully and legally authorized to work in the
United States. CCBCC's failure to comply with the foregoing is grounds for
immediate termination of this Agreement by IIR.
In executing this Agreement, CCBCC represents that it is fully capable of
providing the efforts anticipated and required by the Agreement and is not aware
of any pending or potential restrictions that would make it unable to
successfully perform those efforts.
k. The following attachments/information are hereby incorporated by reference
and made a part hereof.
• Attachment A —Project Summary
• Attachment B — Additional Provisions
• Attachment C — Breach of Personally Identifiable Information
Procedures
• Attachment D — Subcontractor Reporting Data Sheet
• Attachment E — Award Continuation Sheet (Special Conditions)
to Cooperative Agreement 2017-AR-BX-KO03
• Attachment F — BJA COAP Building Bridges Between Jails and
Community -Based Treatment for Opioid Use Disorder
• CCBCC's response to the solicitation
Accepted: Accepted:
Collier County Board of County Gina Hartsfield, President and CEO
Commissioners Institute for Intergovernmental Research
Burt L. Saunders
Chairman
Printed Name and Title
2020 -BRIDGES -0063 Collier County BCC Subaward =20.docx Approved as to form and Ic9ality
p2�
ATTEST Assistant County Attorney
CRYSTAL K. KINZEL, CLERK �7 !
2
BY: !1)
Attachment A — 2020 -BRIDGES -0063
ATTACHMENT A
Collier County Board of County Commissioners
Building Bridges Between Jails and Community -Based Treatment
for Opioid Use Disorder Demonstration Project
Project Summary
Protect Overview
This project builds upon the Building Bridges demonstration project, which supported a nine-
month planning process for selected counties committed to implementing medication -assisted
treatment in jails and enhancing collaboration between jails and community-based treatment
providers. The Bureau of Justice Assistance (BJA) and the Centers for Disease Control and
Prevention (CDC) are providing funding to eligible Building Bridges sites to support projects that
increase the capacity of local communities to collaborate across the areas of public safety,
behavioral health, and public health.
Collier County Board of County Commissioners' Proiect Plan
Collier County Board of County Commissioners' (CCBCC project application, work plan, and
budget narrative provide additional details for the implementation of CCBCC's project and the
project timeline. The general requirements, activities, and deliverables outlined below provide the
basic requirements for CCBCC's project as funded through this subaward.
Allowable Activities
Funding under this award may only be used to support the following allowable activities:
Implementing effective community -level opioid overdose prevention activities.
Implementing effective linkage to care programs upon release from incarceration.
Enhancing public health, behavioral health, and public safety (e.g., police and law enforcement
agencies, child welfare, courts and corrections, as well as first responders such as fire and
paramedic/emergency services) collaborations, with a focus on scaling up promising
interventions.
Deliverables
This section outlines the deliverables for this project. CCBCC is responsible for meeting each of
these deliverables; additional details can be found in the original solicitation included as
Attachment F,
1. Bimonthly Collaborative Calls — Participate in bimonthly calls with BJA policy advisors,
CDC staff members, and the IIR Project Manager. These calls will last no more than 1 %2 hours.
Other staff members may choose to participate, in addition to CCBCC's Project Coordinator.
Page 1 of 19
A��
Attachment A — 2020 -BRIDGES -0063
2. Bimonthly Progress Reporting — CCBCC's Project Coordinator is responsible for ensuring
that a bimonthly report detailing progress on project activities is submitted to IIR's Project
Manager. The bimonthly reports should be submitted no later than the 7th day of the following
month.
Reporting Period
March 1 — April 30
May I — June 30
July 1 — August 31
September I — October 31
November 1 — December 31
January 1 February 28
Due No Later Than
May 7
July 7
September 7
November 7
January 7
March 7
3. Financial Reporting — CCBCC's Project Coordinator is responsible for ensuring that the
required financial reporting is submitted on a quarterly basis. The financial reports must be
submitted on the following schedule:
Reportine Quarter
January 1 — March 31
April 1 — June 30
July 1 — September 30
October 1 — December 31
Due No Later Than
April 20
July 20
October 20
January 20
The first financial report should be submitted no later than July 20, 2020. The final financial
report is due 30 days after the subaward end date.
Questions concerning financial reporting should be directed to IIR's Project Manager for the
subaward.
4. Subaward Closeout —Within 34 days after the end date of the subaward, CCBCC must initiate
closeout of the subaward. CCBCC should:
• Submit a final program report.
• Submit a final financial report,
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Attachment B --2020-BRIDGES-0063
ATTACHMENT B
Collier County Board of County Commissioners
Building Bridges Between Jails and Community -Based Treatment
for Opioid Use Disorder Demonstration Project
Additional Provisions
Compliance With Law
CCBCC acknowledges that this Agreement is being funded by the federal awarding agency under
a Cooperative Agreement to 1IR and that it is subject to all applicable federal laws, rules,
regulations, orders, policies, and requirements. CCBCC shall procure and maintain all licenses,
authorizations, waivers, permits, qualifications, and certifications required to perform the work
and shall fully comply with and include, in any permitted subawards or subcontracts hereunder,
provisions requiring compliance by its subcontractors (defined herein as any contractor with whom
CCBCC further contracts to complete the work) with all applicable local, state, and federal laws,
rules, regulations, orders, policies, and requirements.
Notices
All notices or other communications required by this Agreement or given in connection with it
shall be in writing and shall be deemed to have been duly given when delivered personally in hand,
delivered by recognized overnight delivery services, sent by electronic mail, delivered by
telephonic facsimile, or mailed by certified or registered snail, return receipt requested, postage
prepaid on the date posted, and addressed as follows (or to such other address as either party may
specify to the other party by written notice).
If to CCBCC:
Mailing Address
Collier County Board of County Commissioners
Community and Human Services Division
3339 Tamiami Trail East, Suite 211
Naples, FL 34112-5361
If to 11R;
Mailing Address
Post Office Box 12729
Tallahassee, FL 32317-2729
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Attachment B — 2020 -BRIDGES -0063
Proiect Correspondence and Communications
All official, nonfinancial -related communications related to CCBCC's project should come from
the Project Director/Coordinator named below who is the official project coordinator of record.
CCBCC's Project Coordinator is:
Ms. Tauri Bailey
Phone: (239) 252-5218
Email: tami.bailey@colliercountyfl.gov
Communications related to the project scope and/or deliverables for this project should be directed
to IIR's Project Manager via email. IIR's Project Manager is:
Ms. Kathy Rowings
Email: krowings@iir.com
All financial or reporting -related communications regarding the project should come from either
the Project Director/Coordinator or a single designated point of contact appointed by the Project
Director/Coordinator. CCBCC's Financial Coordinator is:
Ms. Akiko Woods
Phone: (239) 252-4279
Email: akiko.woods@colliercountyfl.gov
Communications of a financial or reporting nature should be directed to IIR's Contractual and
Financial Point of Contact:
Ms. Mary J. Dodd
Contract Specialist
Phone: (850) 385-0600, Ext. 330
Email: mdodd@iir.com
Data Universal Numbering System (DUNS)
CCBCC's DUNS number is 076997790.
Commercial and Government Entice (CAGE)
CCBCC's CAGE code is 3JFC7.
Federal Funding Accountability and Transparency Act (FFATA)
CCBCC certifies that the information provided to IIR for submission to the FFATA Subaward
Reporting System (FSRS), on the form included as Attachment D, is complete and accurate.
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Attachment B — 2020 -BRIDGES -0063
Special Conditions Announced in orAid to Grant Award
CCBCC acknowledges that numerous special conditions may be imposed by law, regulation, or
the awarding federal agency when a federal award is made. Any additional special conditions
applicable to this Agreement not specifically stated within the main body of this Agreement are
identified in Attachment E hereto, which is adopted and incorporated by reference here. The
special conditions outlined in Attachment E are applicable only to the project outlined in this
Agreement. IIR reserves the right to convey to CCBCC, in a written amendment to this Agreement,
any additional special conditions imposed by the awarding entity, law, or regulation upon IIR
and/or CCBCC after execution of this Agreement during the performance of the efforts
contemplated by this Agreement.
Amendments to Subaward
During the life of the subaward project, CCBCC may identify changes or updates to administrative
information, project activities, or the project budget. CCBCC will send written requests for
adjustments to the subaward project to IIR for consideration. IIR will coordinate with BJA as
necessary concerning the request and may contact CCBCC for additional information or to discuss
the adjustment. IIR will notify CCBCC of the outcome of the request.
Some circumstances requiring a subaward adjustment include:
• Change in subaward contact/notices information.
• Request for a no -cost extension.
• New project director, designated key staff, authorized representative, or signing authority.
• Movement of dollars between approved budget categories that exceeds 10 percent of the total
subaward amount.
• Changes in the scope of project activities.
Fiscal Management
CCBCC has a responsibility to establish and maintain a fiscal management system that ensures
fiscal integrity in the project. CCBCC should establish and maintain an adequate accounting
system and appropriate fiscal controls and records, ensure compliance with all applicable laws and
regulations regarding use of the funds, and conduct its activities in a manner that is transparent and
provides accountability. CCBCC is responsible for ensuring that adequate oversight and
monitoring are provided for any subrecipients.
AvailabilLt1of Funds
Snbaward funds can be obligated as of the start date of the subaward period, provided the budget
has been approved. The obligation of funds, including all program income, must end on the last
day of the subaward period. CCBCC will have 30 days from the end date of the subaward period
to pay or liquidate outstanding obligations incurred during the subaward period.
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Attachment B — 2024 -BRIDGES -0063
Confidentiality
During the period of this Agreement, confidential material may be disclosed between the parties
to permit agreed-upon services to be performed. Such material will be identified at the time it is
provided to the other party. Each party will advise and require all assigned employees, agents, and
consultants to treat such material as confidential and will not disclose such information or work
products to any person, organization, or corporation. At any time during this Agreement, IIR may
require a separate supplemental nondisclosure agreement to be executed detailing any applicable
additional obligations.
Independent Contractor
CCBCC agrees that as an independent contractor, CCBCC controls the manner and means of work
and that there will be no IIR employee benefits accruing to the benefit of CCBCC, including, but
not limited to, unemployment compensation, health and life insurance benefits, or retirement
earnings. CCBCC will not make any claims against IIR related to benefits reserved for employees.
CCBCC will indemnify, defend, and hold IIR and its officers, directors, and agents harmless from
any damages, claims, injuries, disabilities, or other expenses resulting from CCBCC's failure to
provide benefits for CCBCC and CCBCC's employees. CCBCC agrees that IIR will pay CCBCC
the gross amount due without withholding for federal income tax or social security tax, which will
be the sole responsibility of CCBCC, which agrees to hold IIR harmless from any tax obligations.
Trainin and Other Materials
CCBCC agrees to submit to IIR for submission to BJA for review and approval of all materials
and efforts funded in whole or in part by this subaward, including curricula, training materials,
proposed publications, reports, or other related written materials, including Web -based materials
and website content, at least forty-five (45) working days prior to the targeted dissemination date.
Statements on Work Products
Any work products prepared by CCBCC, including multimedia products and websites, shall
include statements provided by IIR related to project funding; copyright notices, permission
requirements, or dissemination restrictions; and notice that the product does not necessarily reflect
the views of the funding agency.
Subaward
CCBCC must obtain prior written approval from IIR for any subawards that CCBCC proposes to
enter into as part of the project funded through this Agreement. Any subawards issued under this
Agreement will contain the same clauses and requirements as outlined in this Agreement, including
the requirement for expense reimbursement. Subawardees must invoice CCBCC for actual
expenses and provide appropriate supporting documentation. CCBCC must, in turn, provide IIR
with invoices and supporting documentation received from the subawarded entities with the related
invoice from CCBCC. CCBCC agrees to comply with its oversight and monitoring responsibilities
for subawards issued by CCBCC in compliance with 2 CFR Fart 200 Uniform Requirements.
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Attachment B — 2020 -BRIDGES -0063
Sole Source Approval
All purchases/contracts under this Agreement should be competitively awarded unless
circumstance precludes competition. When a purchase/contract exceeds $250,000 and there has
been no competition, CCBCC must forward sole source justification for the purchase/contract and
obtain approval from IIR prior to finalizing the purchase/contract.
Consultant Rates
Consultant rates (excluding travel or other expense reimbursements) cannot exceed $650 per day
(which is $81.25/hour). A detailed justification must be submitted to and approved by IIR prior to
obligation or expenditure of consultant rates that exceed the $650 daily rate.
Records Maintenance
CCBCC shall keep and maintain, in accordance with federal rules and regulations, full, accurate,
and complete books, accounts, records, and documentation of all income, costs, and expenses
pertaining to this Agreement. CCBCC shall retain all such books, accounts, records, and
documentation for the period specified in the federal rules and regulations or for a period of three
(3) years after the expiration, termination, or cancellation of this Agreement, whichever is longer.
Anything contained herein to the contrary notwithstanding, if any litigation, claim, or audit is
made, filed, or commenced before the expiration of the specified retention period, CCBCC shall
retain all books, accounts, records, and documentation until all litigation, claims, or audit findings
have been resolved and final action taken.
Information Requests
CCBCC agrees to cooperate with any assessments, national evaluation efforts, or information or
data collection requests, including, but not limited to, the provision of any information required
for the assessment or evaluation of any activities within this project.
Monitoring
CCBCC agrees to comply with IIR or the federal funding agency monitoring guidelines, protocols,
and procedures and to cooperate on all monitoring requests related to this Agreement, including
requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits, CCBCC
agrees to provide all documentation necessary to complete monitoring tasks, including
documentation related to any subawards made under this Agreement. Further, CCBCC agrees to
abide by reasonable deadlines set for providing the requested documents. Failure to cooperate
with monitoring activities may result in sanctions affecting this Agreement, including, but not
limited to, withholdings and/or other restrictions on reimbursement for CCBCC's expenses and
termination of the Agreement.
Audit Requirements
Subrecipients that expend $750,000 or more in federal awards annually shall annually engage an
independent, licensed certified public accountant to conduct an annual fiscal audit of their
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Attachment B — 2020 -BRIDGES -0063
operations. The audit shall be conducted in compliance with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 CFR Part 200. CCBCC shall permit
IIR and/or its auditors to have access to the records and financial statements of CCBCC as
necessary for IIR to comply with its oversight and monitoring responsibilities under Part 200
Uniform Requirements. CCBCC shall submit one (1) copy of the audit package to IIR no later
than thirty (30) days after receipt from the audit firm,
Audit and Inspection of Records
11R, the federal funding agency, the Inspector General, the Comptroller General of the
United States, or any of their duly authorized representatives, including, without limitation,
independent auditors, shall have the right of timely and unrestricted access to any books,
documents, papers, and records of CCBCC that are pertinent to this Agreement, in order to make
audits, examinations, excerpts, transcriptions, and copies. This right also includes timely and
reasonable access to CCBCC's personnel for the purpose of interview and discussion related to
such documents.
Corrective Action
CCBCC shall take appropriate corrective action within six (6) months after receipt of an audit
report (or such shorter period as may be specified by 11R) in instances of noncompliance with
federal laws and regulations.
Disallowance
In the event that CCBCC claims and receives payments from IIR hereunder, reimbursement for
which is later disallowed by IIR or the United States government, CCBCC shall, upon request,
promptly refund to IIR the disallowed amount. At its option, IIR may offset the amount disallowed
from any payment due or to become due to CCBCC.
Nondiscrimination Reguirements, Findings of Discrimination, and Equal Employment
Opportunity
CCBCC will not discriminate against any employee or applicant for employment or subcontractor
or bidder because of actual or perceived age, race, color, national origin, religion, sex, disability,
sexual orientation, gender identity, ancestry, or mental or physical disability, and it shall comply
with the applicable federal laws and regulations. If, in the three years prior to the date of the grant
award supporting this effort, CCBCC has received any adverse finding of discrimination or should
CCBCC during the active life of this contract receive an adverse finding of discrimination against
CCBCC, after a due process hearing or by reason of a DOJ, OJP, Office for Civil Rights
compliance review, on the ground of race, color, religion, national origin, or sex, CCBCC must
submit a copy of the finding to IIR for review. IIR may be required to forward a copy of any such
finding of discrimination to the Office for Civil Rights.
CCBCC certifies that it is either in compliance with the applicable Equal Employment Opportunity
Plan (EEOP) requirements or that it claims a complete or a limited exemption from the EEOP
requirements and has completed the EEOP Certification Form.
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Attachment B — 2020 -BRIDGES -0063
Limited English Proficiency
CCBCC agrees to take reasonable steps to provide meaningful access to the program/project and
activities funded under this Agreement for persons with limited English proficiency pursuant to
information Iocated at http://www,lep.gov.
Equal Treatment of Faith -Based Organizations
By regulation, DOJ prohibits all recipient organizations from using financial assistance from DOJ
to fund explicitly religious activities. CCBCC agrees to avoid such prohibited conduct. For more
information, see https://ojp.gov/about/ocr/12artnerships.htm. Discrimination on the basis of
religion in employment is generally prohibited by federal law, but the Religious Freedom
Restoration Act is interpreted on a case-by-case basis to allow some faith -based organizations to
receive DOJ funds while taking into account religion when hiring staff. Questions in this regard
should be directed to the Office for Civil Rights.
Arrest and Conviction Records
Federal and state laws restrict use of arrest and conviction records in the employment context,
except when specifically authorized. CCBCC agrees to avoid the misuse of arrest or conviction
records to screen applicants for employment or employees for retention or promotion that may
have a disparate impact based on race or national origin, resulting in unlawful employment
discrimination unless use is otherwise specifically authorized by law. See httns://oip.gov/about/
ocr/pdfs/UseofConviction_Advisorypdf for more details.
Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)
CCBCC will not use and has not used federal appropriated funds to pay at any tier, either directly
or indirectly, any person or organization for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with obtaining any federal contract, grant, or
any other award or subaward covered by 31 U.S.C. § 1352. Each tier shall also disclose any
lobbying with nonfederal funds that takes place in connection with obtaining any federal award or
subaward. Such disclosures are forwarded from tier to tier up to the recipient. CCBCC shall
(i) comply and, for subawards or subcontracts hereunder which exceed $100,000, require its
subcontractors hereunder to comply with the lobbying restrictions of the Byrd Anti -Lobbying
Amendment (31 U.S.C. § 1352) and (ii) ensure that its officers, employees and, for subawards or
subcontracts hereunder which exceed $100,000, its subcontractors hereunder comply with all
applicable local, state, and federal laws and regulations governing advocacy of and appearances
before any legislative body. None of the funds provided under this Agreement shall be used for
publicity or propaganda purposes designed to support or defeat any legislation pending before
local, state, or federal legislatures.
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Attachment B — 2020 -BRIDGES -0063
Debarment and Suspension
No contract that equals or exceeds $25,000 shall be made to parties listed as suspended or debarred
in the System for Award Management (SAM), See https://www.sam.�ov/SAM/ for more
information. CCBCC represents that it and its principals are not now and have not been at any
time in the last five (5) years suspended, debarred, or otherwise excluded from receiving federal
contracts. CCBCC shall not knowingly enter into any lower -tier covered transaction with a person
or entity who is debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction.
False Claim; Criminal or Civil Violation
CCBCC must promptly refer to HR any credible evidence that a principal, employee, agent,
contractor, subgrantee, subcontractor, or other person has either (i) submitted a false claim for
grant funds under the False Claims Act or (ii) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving subaward
agreement funds.
Americans with Disabilities Act ADA Requirements
CCBCC shall comply with the ADA requirements, which guarantee nondiscrimination and equal
access for persons with disabilities in employment, public accommodations, transportation, and
CCBCC programs, activities, and services, including applicable requirements related to website
access and use by the disabled.
Political Activities Prohibited
None of the funds provided directly or indirectly under this Agreement shall be used for any
political activities or to further the election or defeat of any candidates for public office. Neither
this Agreement nor any funds provided hereunder shall be utilized in support of any partisan
political activities or activities for or against the election of a candidate for an elected office.
Prohibited Use of Funds Under 18 U.S.C. 4 1913
CCBCC will not use any funds awarded by the federal government (including through this
subaward) to support or oppose the enactment, repeal, modification, or adoption of any law,
regulation, or policy at any level of government.
Personally Identifiable Information
In order for HR to comply with its obligations related to actual or imminent breaches of
information, CCBCC agrees to immediately report any suspected, actual, or imminent breach, of
personally identifiable information related to its performance under this Agreement to IIR and
conform with other procedures as required by the "IIR Breach of Personally Identifiable
Information Procedures" provided to CCBCC as Attachment C and incorporated by reference here
or as may also be required by CCBCC's state law.
Page 10 of 19
Attachment B — 2020 -BRIDGES -0063
Text Messaging
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While
Driving," 74 Federal Register 51225 (October 1, 2049), DOJ encourages recipients and
subrecipients to adopt and enforce policies banning employees from text messaging while driving
any vehicle during the course of performing work funded by DOJ and to establish workplace safety
policies and conduct education, awareness, and other outreach to decrease crashes caused by
distracted drivers.
TraMeking in Persons
CCBCC agrees to, at any tier, comply with all applicable requirements (including requirements to
report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether
on the part of CCBCC and any subrecipients or employees of CCBCC or its subrecipients. The
details of CCBCC's obligations related to prohibited conduct related to the trafficking of persons
are posted at https://o,ipgov/funding/Explore/ProbibitedConduct-Trafficking_htm.
Right, Title, and Interest
CCBCC shall retain CCBCC's copyright in all original works of authorship fixed in any tangible
medium of expression that are prepared, developed, or written by CCBCC as part of the work
hereunder. CCBCC hereby grants to the federal awarding agency through IIR (hereafter IIR) and
to IIR's successors, assigns, and licensees (i) permission to record, by any means, all speeches and
presentations made by CCBCC or others on behalf of CCBCC as part of the work hereunder and
(ii) a nonexclusive, irrevocable, worldwide license to distribute, reproduce, use, display, exhibit,
exploit, publish, prepare derivative works, sublicense, sell, and otherwise dispose of the work and
all data, reports, research, content, programs, information, speeches and presentations (together
with all handouts, outlines, and ancillary materials), articles, papers, documents, products,
recordings (including, without limitation, recordings made by IIR pursuant to this section),
materials (including, but not limited to, written or electronically stored materials or ideas), and
other original works of authorship fixed in a tangible medium of expression that are prepared,
developed, made, generated, created, written, conceived, originated, furnished, performed,
presented, or modified by CCBCC or others on behalf of CCBCC as part of or in connection with
the work to be performed or furnished under this Agreement (collectively referred to as
"developments"), anywhere throughout the world, in any medium which exists or which may
hereafter be developed, free of any royalty or license fee whatsoever.
CCBCC acknowledges that this Agreement is funded by federal funds and that the federal awarding
agency reserves a royalty-frce, nonexclusive, and irrevocable license to reproduce, publish, or
otherwise use and authorize others to use (in whole or in part, including in connection with
derivative works) for federal purposes (i) any work subject to copyright developed under an award
or subaward and (ii) any rights of copyright to which a recipient or subrecipient purchases
ownership with federal support. CCBCC acknowledges that, unless waived by the federal
awarding agency, the federal government has the right to (i) obtain, reproduce, publish, or
otherwise use the data first produced under an award or subaward and (ii) authorize others to
receive, reproduce, publish, or otherwise use such data for federal purposes. Nothing contained
herein shall be construed to abridge, modify, or limit the rights of the federal government in any
Page l l of 19
Attachment B —2020 -BRIDGES -0063
resulting invention in accordance with 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts, and Cooperative
Agreements," and any implementing regulations issued by the federal awarding agency.
"Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14
(Rights in Data — General).
It is the responsibility of CCBCC (and of each subrecipient, if applicable) to ensure that this
condition be included in any subaward under this award. CCBCC has the responsibility to obtain
from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill
CCBCC's obligations to the government under this award. If a proposed subrecipient, contractor,
or subcontractor refuses to accept terms affording the government such rights, CCBCC shall
promptly bring such refusal to the attention of IIR and not proceed with the agreement in question
without further authorization from 11R.
The parties agree that any breach of either party's obligations related to right, title, and interest
may result in irreparable and continuing injury and damage to the affected party for which there
will be no adequate remedy at law, entitling the affected party to injunctive relief and a decree for
specific performance, together with such other relief as may be proper (including monetary
damages).
Patent Rights Clause
With respect to any subject invention in which CCBCC or a subaward recipient or subcontractor
retains title, the federal government shall have a nonexclusive, nontransferable, irrevocable, paid-
up license to practice or have practiced for or on behalf of the United States the subject invention
throughout the world.
CCBCC will include this Patent Rights Clause, suitably modified to identify the parties, in all
subawards and subcontracts, regardless of tier, for experimental, developmental, or research work.
The subaward recipient or subcontractor will retain all rights provided for the award recipient in
this clause, and the award recipient will not, as a part of the consideration for awarding the
subaward or subcontract, obtain rights in the subaward recipient's or subcontractor's subject
inventions. Communication on matters relating to this Patent Rights Clause should be directed to
HR, which will review and forward them to the General Counsel, OJP, DOJ.
Association of Community Organizations for Reform Now (ACORN)
CCBCC understands and acknowledges that it cannot use any federal funds, either directly or
indirectly, in support of any contract or subaward to either ACORN or its subsidiaries, without the
express prior written approval of OJP.
Airfare
CCBCC understands and acknowledges that no federal funds shall be used to pay for any part of
air travel that includes business or first-class seating except as authorized by HR prior to booking
such tickets.
Page 12 of t 9
Attachment B -- 2020 -BRIDGES -0063
Travel Reimbursement; Meals and Lodging
CCBCC understands that meal and lodging expenses must conform to the limits established by the
U.S. General Service Administration as published at htt://www. sa. ov. Authorized travel will
be reimbursed in accordance with IIR's Travel Policy for Non-IIR Employees.
Food and/or Bevera es
CCBCC understands and acknowledges that for purposes of this award, food and/or beverage
expenses are not allowable expenses for training sessions, meetings, conferences, or other similar
functions.
Meeting Rooms and Audiovisual
CCBCC understands and acknowledges that utilization of and costs for meeting rooms and
audiovisual must comply with the requirements included in the DOJ Grants Financial Guide,
Event Advance Approval, Expenses and ReportinSt
CCBCC acknowledges that all meetings and events must conform to the guidance in the DOJ
Grants Financial Guide. CCBCC is responsible for providing the necessary information to HR for
IIR to evaluate and either provide advance approval or disapproval for all events. In the absence
of approval, event costs are not allowable costs for reimbursement under this Agreement with the
exception of commitments entered into in good faith while prior approval was being solicited. If
prior approval is not received, CCBCC is responsible for taking steps to minimize the costs charged
to this Agreement,
CCBCC will provide the event information to 11R for each event forty-five (45) days prior to the
scheduled event by completing 1IR's Event Request/Report form (form to be provided by IIR). 1IR
will notify CCBCC of approval/disapproval no later than thirty (30) days prior to the scheduled
event. ' CCBCC will notify IIR if there are changes to the information provided on the Event
Request/Report form.
CCBCC will provide actual event and cost information to HR far each event within forty-five (45)
days of event completion. The actual information will be submitted to IIR on/with the Event
Request/Report form.
Indemnification
To the fullest extent permitted by law, each party shall forever indemnify, defend, and hold
harmless the other party, its officers, directors, employees, representatives, agents, members, and
affiliates and each of its or their heirs, personal representatives, successors, and assigns, from and
against any and every claim, demand, liability, loss, damage, action, debt, judgment, execution,
cost, and expense (including reasonable attorney fees and court costs), of whatever kind or nature,
which may be asserted against or suffered or incurred by the foregoing indemnities, or any of them,
and which arise, directly or indirectly, either in law or in equity, as a result of any misrepresentation
Page 13 of 19
Attachment B — 2020 -BRIDGES -0063
or breach of any warranty, covenant, obligation, or term by the indemnifying party hereunder, or
by reason of any act or omission of the indemnifying party, its officers, employees, subcontractors,
subrecipients, representatives, or agents in the performance of the work.
Insurance
Without limiting its obligations hereof, CCBCC shall procure, maintain, and keep in force during
the term hereof the following insurance coverage: (i) workers' compensation insurance in any
amount required by law; (ii) employer's liability insurance in amounts required by law;
(iii) comprehensive general liability insurance with coverage of not less than $1,000,000 per
occurrence and $2,000,000 in the aggregate for bodily injury and property damage;
(iv) comprehensive automobile liability insurance for owned, hired, or nonowned vehicles used in
performance of the work, with a minimum combined single limit of $1,000,000 for bodily injury
and property damage; and (v) all other insurance required by local, state, and federal laws. As
used herein "insurance coverage" encompasses self-insurance maintained by government
agencies. CCBCC will provide Certificates of insurance upon request by IIR.
Termination Due to Unavailability of Federal Fundin
This Agreement is subject to and contingent upon the continuing receipt of federal funds from the
federal awarding agency for the purposes set forth herein. If, for any reason, such funds are not
granted or appropriated or are suspended, withdrawn, discontinued, limited, impaired, reduced,
cancelled, or otherwise made unavailable, in whole or in part, IIR may terminate or modify this
Agreement, in whole or in part, effective immediately upon written notice to CCBCC. Applicable
costs incurred up to the effective date of the termination will be reimbursed by HR in accordance
with the compensation clauses detailed in the Agreement.
Cancellation for Cause
In the event that either party (i) becomes insolvent, subject to receiverships, or voluntarily or
involuntarily subject to the jurisdiction of the bankruptcy court; (ii) makes any misrepresentation
hereunder or breaches any warranty, covenant, obligation, or term hereof, including, without
limitation, the failure to satisfactorily perform the work within the time requirements specified in
this Agreement; or (iii) takes or omits to take any action that endangers the timely and satisfactory
performance of the work (hereinafter the "defaulting/breaching party"), then the canceling party
may, in addition to and not in limitation of all other rights and remedies specified in this Agreement
or available at law or in equity, cancel all or part of this Agreement for cause. Cancellation shall
be effective upon written notice to the defaulting/breaching party (or any date specified therein),
provided that such cancellation may be exercised only after notice of default or breach to the
defaultingibreaching party and the subsequent failure of the defaultingibreaching party, within five
(S) business days of such notice, to provide evidence satisfactory to the canceling party that the
declared default of breach has been corrected.
Termination for Force Maieure
This Agreement is subject to any unforeseeable circumstance beyond the reasonable control of and
without fault or negligence of a party which makes it illegal or impracticable for such party to
Page S 4 of 19
Attachment B — 2020 -BRIDGES -0063
perform its material obligations hereunder (an event of force majeure), including, without
limitation, acts of God, war, national emergency, terrorism and/or response thereto, government
regulations, strikes, and civil disorder. This Agreement may be terminated upon the occurrence of
an event of force majeure by written notice from the affected party to the other.
Governinm Law and Jurisdiction
This Agreement is governed by and shall be construed in accordance with the substantive laws of
the United States and the state of Florida, without regard to principles of conflicts of law. The
parties irrevocably consent to nonexclusive personal jurisdiction in any court of competent
jurisdiction located in Leon County, Florida, with respect to any action arising out of or pertaining
to this Agreement.
Disputes
Except as otherwise provided in this Agreement, any controversy, claitn, or dispute arising out of
or relating to this Agreement shall be resolved through nonbinding mediation and/or binding
arbitration. Florida will be the governing law. The arbitration award will be enforceable in any
state or federal court. In any arbitration or court proceeding, the prevailing party shall be entitled
to recover reasonable attorney's fees and costs. The parties agree to use their best efforts to resolve
any disagreement that arises out of this Agreement prior to seeking remedy by law.
Use of Name
Neither party shall use the other party's name, trademarks, or other logos in any publicity,
advertising, or news release without the prior written approval of an authorized representative of
that party. The parties agree that each party may use factual information regarding the existence
and purpose of the relationship that is the subject of this subaward for legitimate business purposes,
to satisfy any reporting and funding obligations, or as required by applicable law or regulation
without written permission from the other party. In any such statement, the relationship of the
parties shall be accurately and appropriately described.
Severability
If any term, covenant, condition, or provision of this Agreement is determined to be invalid or
unenforceable, then the remaining terms, covenants, conditions, and provisions hereof shall
continue to be enforceable to the fullest extent provided by law.
captions
Captions used in this Agreement are provided for convenience of reference only and shall not be
used to construe meaning or intent.
Waivers and Remedies
A waiver of any covenant, term, or condition of this Agreement shall be valid only if in writing,
duly executed by the party to be bound thereby. No waiver of any covenant, term, or condition of
Page 15 of 19
Attachment B — 2020 -BRIDGES -0063
this Agreement shall be construed to be a waiver of any other covenant, term, or condition, nor
shall it be construed to constitute a waiver of any subsequent or continuing breach of the same
covenant, term, or condition. All remedies afforded in this Agreement shall be taken and construed
as cumulative, that is, in addition to every other remedy provided in this Agreement or by law in
equity.
Entireties
This Agreement, which includes Attachments A through F and CCBCC's response to the
solicitation hereto, constitutes the entire agreement between the parties with respect to the subject
matter hereof There are no promises, terms, conditions, or obligations other than those contained
in this Agreement, and this Agreement supersedes all previous communications, representations,
or agreements, either verbal or written, that may have been made in connection with the subject
matter hereof. No modification or amendment of this Agreement shall be binding unless the same
is in writing and signed by the respective parties hereto.
Binding Effect
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective heirs, personal representatives, successors, and assigns.
Survival
Anything contained herein to the contrary notwithstanding, the rights, obligations, representations,
warranties, covenants, terms, and provisions shall remain in effect and shall survive the
termination, expiration, or cancellation of this Agreement, whether by expiration of time, operation
of law, or otherwise.
Page 16 of 19
Attachment C — 2020 -BRIDGES -0063
ATTACHMENT C
Institute for Intergovernmental Research (IIR)
Breach of Personally Identifiable Information Procedures
(September 2018)
These procedures apply to any actual, imminent, or attempted but unsuccessful breach of
personally identifiable information (PII) created, collected, used, processed, stored, maintained,
disseminated, or disclosed by the Institute for Intergovernmental Research (IIR) by IIR
employees and those performing efforts on behalf of I1R,
Definitions
• Personally identifiable information encompasses "personal information," as may be
defined by state law, as well as any other information that can be used to distinguish or trace
an individual's identity, either alone or when combined with other information that is linked
or linkable to a specific individual.'
• Breach means the loss of control over, the unauthorized disclosure or acquisition of, or any
similar occurrence affecting IIR PII where:
(1) An unauthorized user accesses or potentially accesses PII; or
(2) An authorized user accesses or potentially accesses PII for an other -
than -authorized purpose.2
"Breach" includes attempted but unsuccessful attempts, events such as the loss or
theft of physical documents containing PII, the Ioss or theft of portable electronic
devices storing PH, the inadvertent disclosure of PII on a public website, or oral
disclosure of PII to a person not authorized to receive that information.3 A reported
or known incident may, upon investigation, later be determined to have involved a
breach of PII.
Incident is an occurrence that (1) actually or imminently jeopardizes, without lawful
authority, the integrity, confidentiality, or availability of information or an information
system; or (2) constitutes a violation or imminent threat of violation of law, security policies,
security procedures, or acceptable use policies.4
See 2 Code of Federal Regulations (CFR) § 200,79. PIE. for breach purposes, may include information about an individual that is available in
public sources. The term "PII" is necessarily broad. To determine whether breached information is PIE, IIR must perform on a case-by-case
basis an assessment of the specific risk that an individual can be identified using the information with other information that is linked or linkable
to the individual and applicable federal and state law. PIE, for breach purposes, might not include information that is encrypted, secured,
anonymized, or modified by any other method or technology that removes elements that personally identify an individual or that otherwise
renders the information unusable. See, for example, Office of Management and Budget (OMB) M-17-12 at
httpsa1obamawhitehouse.archives.g_ov/sites/default/files/ornbrmcmoranda,12017Im-17-12 0.ndf.
`OMB M-17-12.
Good -faith access of personal information by an employee or agent of IIR may not constitute a breach, provided that the information is not
used for a purpose unrelated to the business or subject to further unauthorized use. State statutory definitions of "breach" must also be reviewed
in states where IIR empioyees or those performing efforts on behalf of IIR deal with PII (e.g., Section 501.171, Florida Statutes, and Tennessee
Code §47-18-2107).
WOMB M-17-12.
Page 17 of 19
Attachment C — 2020 -BRIDGES -0063
IIR Breach Standards
IIR shall tale reasonable measures to protect and secure data in electronic or any other
form containing PII and shall promptly respond to any suspected or actual breach of PI1.
In handling PIi, IIR is responsible for providing information security protections against the
harm resulting from the unauthorized access, use, disclosure, disruption, modification, or
direction of.
(1) Information collected or maintained by IIR or on behalf of entities for which IIR
is performing services or efforts.
(2) Information systems used or operated by IIR on behalf of entities for which IIR is
perfortning services or efforts.
Any third party acting on behalf of IIR who handles, maintains, or accesses systems for
IIR that contain PII shall follow these IIR standards and procedures.
Any reported suspected or actual breach of PII involving IIR operations or the operations
of those acting on behalf of IIR must be promptly addressed. IIR will conform with all
required breach notifications or other obligations related to IIR breaches of PII, as defined by
applicable federal and state taws.5
All IIR employees and any other individuals handling, maintaining, or accessing PII on
behalf of Il<R at any location shall immediately report a suspected or confirmed breach in
any form to the IIR Chief Information Officer (CIO). Do not wait for confirmation that a
breach has in fact occurred before reporting a suspected breach to the CIO. Undue delay may
undermine IIR's ability to apply preventative and remedial measures to protect the I'lI or reduce
the risk of harm to potentially affected individuals.
Any misplaced, lost, or potentially stolen device containing PII should be reported to the
CIO immediately, even if there is a belief that the device may later be located.b If the CIO
is unavailable, notify an IIR manager. That manager must then promptly ensure that appropriate
IIR IT security personnel are immediately notified.
The CIO will notify the IIR Chief Executive Officer (CEO) of the actual or suspected breach
and take appropriate steps to respond to any actual or suspected breach, including ensuring that
required notifications are timely made.? The CIO may enlist the assistance of others within IIR
to help implement a prompt and effective response to a breach and to ensure that applicable
federal and state law requirements are met. The response of IIR shall
'Scot ion 501.171, Florida Statutes, applies to IIR's Florida activities, since IIR is a Florida corporation_ Tennessee Code § 47-18-2107 applies
to I1R's Tennessee -sited activities. Statutes of other states in which [IR employees or agents handle PII may also apply on a case-by-case basis.
F such devices include, but are not limited to, laptops, tablets, and cell phones.
' Notices may be required by federal or state law, grant special conditions, or government rules or regulations.
Page 18 of 19
Attachment C — 2020 -BRIDGES -0063
take into account the nature of the breach, the context in which the PII has been breached, and
the actual or probable risk of harm to individuals potentially affected by a breach.$
Failure by IIR employees to conform with these requirements may result in discipline. Failure
by entities under contract with IIR to conform with applicable requirements may result in
termination of their contractual status.
f omIn iaggg With Federal Grant Breach Notification Requirements
When IIR, as a grant recipient, uses or operates a federal information system' or creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of PII within the scope
of a federal award, IIR shall ensure that its procedures to respond to a breach are followed and
that IIR conforms with any terms and conditions imposed by its client(s) in the event of a breach.
As required by federal grant conditions, IIR must report an actual or imminent breach of PII to
an OR (award) Program Manager no later than 24 hours after an occurrence of an actual breach
or the detection of an imminent breach.
Comuliance With State Notice Requirements
IIR and entities acting on behalf of IIR shall ensure that they comply with all notification
obligations required by state law applicable to the site in which IIR activities involving PII are
occurring.
The IIR CIO shall conduct an internal analysis of any attempted or actual breach of PII collected
or maintained by IIR to determine whether additional security standards or other procedures are
needed and whether all required actions, notifications, and responses have occurred in a timely
fashion. The CIO should forward a formal written after -action report to the IIR CEO, including
any suggested revisions to current procedures or needed additional security standards.
'For example, a generic list of law enforcement personnel and their associated office phone numbers may not be of conecrn. However, a list of
law enforcement personnel engaged in undercover investigations, a list revealing family members or residential addresses, and P[I revealing
personal medical information are of concern.
See OMB Circular A-130.
2020 -BRIDGES -0063 Collier County BCC Attach A -B -C mar20.docx
Page 19 of 19
Institute for Intergovernmental Research
Subcontractor Reporting Data Sheet—Attachment D
SECTION 2—Applicability for Sub Reporting of Compensation Information
SECTION I—General Questions
Enter total compensation*
Description of information required
Subcontractor Name
Collier County Board of County Commissioners
Subcontractor DUNS Number
76997790
Amount of Subcontract
$93,750
Start Date of Subcontract
1 -Mar -20
End Date of Subcontract
28 -Feb -21
Does the public have access to information about the compensation of the top five highest-paid executives
SECTION 2—Applicability for Sub Reporting of Compensation Information
QUESTION 1:
Enter total compensation*
During your preceding fiscal year, did your company (under this DUNS#) receive:
earned in the preceding
(a) 80 percent or more of your annual gross revenues in federal contracts, subcontracts, loans, grants,
fiscal year per the
subgrants, and/or cooperative agreements; AND
No
(b) $25,000,000 or more of your annual gross revenue from federal awards?
-----------
If both (a) AND (b) are yes, enter "YES'; if not enter "NO" in the space to the right.
OUESTION 2:
Does the public have access to information about the compensation of the top five highest-paid executives
of your company through periodic reports filed under EITHER Section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) OR Section 6104 of the Internal Revenue Code of 1986
No
[26 USC § 6104].
purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004)
------------
Enter either "YES" or "NO" in the space to the right.
(3) Earnings for services under nonequity incentive plans. This does not include group life, health, hospitalization, or medical
If you answered "YES" to question I AND you answered "NO" to question 2 above, then enter the data in Section 3 below. If
you have any other combination of answers to questions I and 2, teen you do not need to complete Section 3.
SECTION 3—Compensation of Highly Compensated Officers
Enter total compensation*
earned in the preceding
fiscal year per the
Enter the names of the top five highly compensated officers in descending order:
instructions below:
*Total Compensation shall be calculated based on the sum of (1) through (6) below:
(1) Salary and bonus.
(2) Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting
purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004)
(FAS 123R), Shared Based Payments. ,
(3) Earnings for services under nonequity incentive plans. This does not include group life, health, hospitalization, or medical
reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees.
(4) Change in pension value. This is the change in present value of defined benefit and actuarial pension plans.
(5) Above -market earnings on deferred compensation, which is not tax -qualified.
(6) Other compensation, if the aggregate value of all such other compensation (e.g, severance, termination payments, value of life
insurance paid on behalf of the employee, perquisites, or property) for the executive exceeds $10,000.
Attachment E - 2019
U.S. Department of Justice
rF Office of Justice Programs
Office of Civil Rights
fi'ashinglon, DC 10531
September 30, 2019
Ms, Gina Hartsfield
Institute for Intergovernmental Research
Post Office Box 12729
Tallahassee, FL 32317-2729
Dear Ms. 1lartsfield,
Congratulations on your recent award! The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S Department of
Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office
of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in
discrimination prohibited by law. Several federal civil rights latus, such as Title VI of the Civil Rights Act of 1964 and Title fX of
the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with
those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require
compliance with them as a condition ofrece(ving federal financial assistance. For a complete review of these civil rights laws and
nondiscrimination requirements, in connection with OJP and other DOJ awards, see
https://ojp.govtfunding/Explore/LegalOverview/CivilRightsRequiremenis.htm
Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or
groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits
permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non-
discriminatory manner to their service population or have employment practices that meet equal -opportunity standards
-
Ifyou are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency
Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection
with the awards? (1) complying with the regulation relating to Equal Employment Opportunity Programs (EFOPs); and (2)
submitting findings ofdiscrimirtation to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42,
subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c),
.205(c)(5). Please submit information about any adverse finding to the OCR at the above address.
We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and
other DOJ grant finding. If you would like the OCR to assist you in fulfilling your organizations civil rights or nondiscrimination
responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
hi U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF r6
Cooperative Agreement
PROJECT'dtJM13ER 2013 -AR -6X-1<003 AWARD DATE 09,10/20 L9
SPECIAL COYDMONS
1. Requirements ofthe award, remedies for non-compliance or for materially false statements
The conditions of this award are material requirements ofthe award. Compliance with any assurances or certifications
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement ofthis award. By signing and accepting this award on behalf of the recipient, the authorized recipient
official accepts all material requirements ofthe award, and specifically adopts all such assurances or certifications as if
personally executed by the authorized recipient official.
Failure to comply with any one or more ofthese award requirements -- whether a condition set out in full below, a
condition incorporated by reference below. or an assurance or certification related to conduct during the award period -
- may result in the Office ofJustim Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The U.S, Department ofJustice ("DOJ"), including OJP, alsu may take other legal action as appropriate.
Any materially fbise. fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 atiWor 1621,
and/or 34 U.S.C. 10271.10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement ofthis award be held to ha invalid of unenforceahte by its teens, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award,
2. Applicability of Pail 200 Uniform Requirements
The Uniform Administrative Requirements. Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2019 award from OJP,
The Part 200 Uniform Requirements were first adopted by DUJ on December 26, 2014. irihis FY 2019 award
supplements funds previously awarded by OJP under the same award number. (e.g., funds awarded during ar before
December 2014), the Parr 200 Uniform Requirements apply with respect to all funds under that award number
(regardless ofthe award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date ofthis FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"). see the OJP website at haps://ojp.govlfunding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any suhrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subreciptent ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records.
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by 01P
that may appear to conflict with, or differ in some way from, the provisions ofthe Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
....... .... .._- .._. _ ...... 411
OJP FORM 4oW.,2 (REV 488)
U.S. Department 01Juslice
Office of Justice Programs AWARD CONTINUATION
.t Bureau of Justice Assistance SHEET PAGE 3 OF la
Cooperative Agreement
-xR f
....... _._-_. . . . ............. ... ........
PROJECT NT1 MBER 2017•AR-M-K003 AWARD i1ArE 09 30?2019
SPECIAL CONDITIONS
3. Compliance svith DOJ Grants Financial Ciguide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently. the "DOJ Grants Financial Guide" available at https:iiojp.gnvlfinanciaiguide/DQJ/indcy,.htm), including any
updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4, Reel assitication of various statutory provisions to anew Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Conlrol and Law Enforcement." The
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of5eptember 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
[loth the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award Successful completion of such a training on nr atter January I, 2017, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period ofperformanac, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by t20
calendar days after — (1) the date of OJP's approval of the "Change Grantee Contact" CAN (in the case of a MIA
POC), or (2) the date the POC enters infonnnation on the new FPOC in GMS (itl the ease of a new FPOC). Successful
completion of such a training on or after January I, 2017, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://w",w.ojp.govitraininglfmts.hun. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
b. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(1). and that elects to use the "de minimis" indirect cost rate. trust advise
ON in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements
UJP FUILM 0111 2 I R F V. 4-99)
U_S. Department of Justice
Office of Justice f'rograrns
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 4 OF 18
PROJECT Nrl MBER 2017 -AR -M -K003 AWARD DATE 0966014
SPECIAL CONDITIONS
7. Requirement to report potentially duplicativc funding
[f the recipient currently has other active awards of federal fitnds, or i f the recipient receives any other award of federal
funds during the period ofperformance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, ate being, or are to be uscd (in whole or in part) for one or more efthe
identical cost items for which funds are provided under this award [f so, the recipient must promptly notify the DOI
awarding agevity (OSP or OVW, as appropriate} in writing of the potential duplication, and, if so requested by the DO1
awarding agency, must seek a budget -modification or change-of-pruject-scope grant adjustment notice (GAN) to
eliminate any inappropriate duplicatiun of funding.
H. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Awatd Management (SAM),
currently accessible at https:f/wti%U.sam.gov/. 7gtis includes applicable requirements regarding registration with SAM
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subativards ("subgrants") to first-tier suhrecipients
(fitst-tier "subgrantees" ), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
rbc details of the recipicnt's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at haps://gip.gov/funding/Explorc/S.AM.htm (Award conditionSystem for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name)
CIA' FORM 40NQ 2 (REV. 4.08)
U.S. Department of Justice
Pftice oflustice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE s OF to
Cooperative Agreement
.... .. ....--
PROJECT NUMBER 2017 -AR -9X-1<00 AWARD DATE 09!30./2019
SPECIAL CONDITIO,VS
9. Empioyment eligibility verification for hiring under the award
1. T'he recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole
or in part) with award funds, the recipient (or any subrecipicnt) properly verifies the employment eligibility of the
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2)-
B. Notify all persons associated with the recipient (or any subrecipicnt) who are or will be involved in activities under
this award of both --
(I ) this award requirement for verification o f employment eligibility, and
(2) the associated provisions in 8 U.S.0 1324a(a)(1) and (2) that, generally speaking, make it unlawful. in the united
States, to hire (or recruit for employment) certain aliens.
C. provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. [324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 204 Uniform Requirements), maintain
records of ail employment eligibility verifications pertinent to compliance with this award condition in accordance wit!)
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainiags.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (ifany) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition. persons "who are or will be involved in activities tinder this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved u7 the
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E -Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
rccipienl (or any subrecipient) may choose to participate in, and use, E•Verify (www.e-verify gov), provided an
appropriate person authorized to act on behalf ofthe recipient (or subrecipient) uses E -Verify (and follows the proper
E -Verify procedturs, including in the event of a "Tentative Nonconfirmation" or a "Final Nunconfiirmation") to
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands,
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
................................ i . r
DIP FORM 40001(REv, 4-99)
U.S. Department of Justice
Office of Justice Programs
F. Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE G OF la
.......... -._.___ _. _. .......
PROJECT NUMBER 2017-AR-6X-KO03 AWARD DATE 09!3012019
SPFCIAL CONDITIONS
any person or other entity, to violate any federal lacy, including any applicable civil rights or nondiscrimination lace'.
E. Nothing in this condition. including in paragraph 4.B., shall be understood w relieve any mcipiestt, as;y suhrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1)
and (2).
Questions about E -Verify should be directed to DHS. For more information about E -Verify visit the E -Verify
website (https./Iv ww.e-venfy_govi) or email E -Verify at E -Verify {Ahs.gov. E -Verify employer agents can email E -
Verify at E-VerifyEmployerAgentla dhs.gov.
Questions about the meaning or scope of this condition should be directed to 0.113. before award acceptance.
10. Requirement to report actual or imminent breach ofpersonally identifiable information (pil)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores.
maintains, disseminates, discloses, or disposes of "personally identifiable information (Pil)" (2 CFR 200.79) within the
scope of an OJP grant -funded program or activity, or (2) uses nr operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminerst breach of
P11 to an OR Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection o f an
imminent breach.
11. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at -any ties. must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
,.contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https:/Iojp.gov/ftlndiny/Explr)re/SubalvardAuthorization.litm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250:000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, 3250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the rcquitemem for advance appraval to use a noncompetitive approach in a procurement contract under
an OR award are posted on the OJP web site at https:/,'ojp.govIFunding/Explore/N'oticornpetiLLVCProcureMCnt.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract.
(if contract would exceed S250,000)), and are incorporated by reference here.
i
OUP FORM 400012 (RFV, 4-88)
U.S. Department of Justice
Office of Justice Programs
t Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 7 OF 18
............. .. -
PROJECT NUMBER 2017 -AR -BX -K003 AWARD DATE 09'3012019
SPECIAL CONDITIONS
13. Unreasonable restrietions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring
awards to be "manageid] and adaninister[ed] in a manner so as to ensure that Federal ftutding is expended and
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and
200319(a) (generally requiring "fall] procurement transactions [tnj be conducted in a manner providing ftill and open
competition" and forbidding practices "restrictive of competition," such as "[pllacing unreasonable requirements on
firms in order for them to qualify to do business" and taking "[alny arbitrary action in the procurement process") -- no
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis ofsuch person or entity's status as an "associate afthe federal government" (or nn the basis ofsuch person or
entity's status as a parent, affiliate, or subsidiary ofsuch an associate), except as expressly set out in 2 C.F.R.
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring ofsubrecipient compliance with this condition.
3, Allowable costs
To the extent that such custs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance wills tltis condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on
beholfof (or in providing goods or services to or on behalf af) the federal government, and includes any applicant for
such employment or engagement, and any person or entity committed by legal instmment to tmdertake any such work,
project, or activity (or to provide such goods ar services) in future.
3. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person of other entity, to viola€e an), federal law, including any applicable civil rights or nondiscrimination law.
OJI, FORAM 400012 (REV. 4.88)
US. Department of Justice
Office nfJustice Programs AWARD CONTINUATION
a
n. Bureau of Justice Assistance SHEET PAGE a OF is
ss Cooperative Agreement
PROJECT NUMBER 2017-AR-8X-KM3 AWARD DATE 09/70/2019
SPECIAL CONDITIONS
14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafi'rcking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at https:l/ojp.gov,funding/Explore/ProhibitedCcindiict-Traffickiiig.litm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including repatting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
15. Determination ofsuitability to interact with part(cipalins minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years ofagc.
The recipient; and any subrecipient at any tier, must make determinations of suitability before certain individuals may
interact with participating minors. This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://Dip.gov./funding/Explore/Interact-Minors.htm
(Award condition: Determination of suitability required, in advance, for certain individuals who may interact with
participating minors), and are incorporated by reference here,
16- Compliance with applicable nlles regarding approval, planning. and reporting of conf'crcnecs. meetings, trainings, and
other events
The recipient, and any suhrecipicnt ("subgrantee") at any tier, must comply with alt applicable laws, regulations,
policies, and official D03 guidance (including specific cost limits, prior approval and reporting requirements- where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DUJ),
including the provision of food and/or beverages a[ such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition ofconfcrences and the rules applicable to this award appears in the DOI
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DO) Grants Financial Guide").
17. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of,,,,ark under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
18. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgramees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesFotGrantees-Subgratitees.htm.
QIP MRIM 4000!2 (REV.4-9a}
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau ofJustiee Assistance SHEET i'AGE 9 OF to
Cooperative Agreement
.......... ... _ -.
PROJECT NUMBER 2017-AR-BX-K003 AWARD DATE 09/301,2019
SPECIAL CONDITIONS
19 Effect offailure to address audit issues
The recipient understands and agrees that the DOJ awarding agency t01P Dr OVW. as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outmnding issues from audits required by the Part 200 Uniform
Requirements (or by the terms ofthis award), or other outstanding issues that arise in connection with audits.
investigations, or reviews of DOJ awards.
20, Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(O,IP or OVW, as appropriate) during the pend ofperformance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipicnl ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
rhe recipient, and any subrecipicnt ("subgrantee") at any tier, must comply with all applicable requirements OF28
C.F.R. Part 54. which relates to nondiscrimination on the basis ofsex in certain "education programs."
23. Compliance with DOJ regulations pettaiaing to civil rights and nondiscrimination - 28 C.F.R. fart 3g
The recipient, and any subrecipient ("subgrantec") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things. 28 C F.R. Part 38 includes rules that prohibit specific forms ofdiscrimination on the
basis o€religion, a religious belief, a refusal to hold a religious belief, ar refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage it) or conduct explicitly religious activities. as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations.
Tile text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https:J/www.cefr.govlcgi-bin/ECFR?page=browse), by browsing to Title 28 -Judicial Administration, Chapter 1. Part
38, under e -CFR "current" data.
UP FORM 40008 (REV. 4-89)
U. S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
........... .. .. .. .. _.. .� -_.... _.._.
PROJECT NUMBER 2017 -AR -BX -1{003
24, Restrictions on "lobbying"
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARD DATE 09/3o72019
SPECIAL CO;VDI7IOA5
RAGE 10 t7F IS
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level ofgovernment. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Mcmber of
Congress, or Congress (Or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending.
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
25. Compliance with general appropriations -law restrictions on the use of fear] funds (FY 2019)
The recipient, and any suhrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal fiends set out in federal appropriations statutes. Pertinent restrictions. including from various "general
provisions" in the Consolidated Appropriations Act, 2019, are set out at
https:/Jojp.gov/fimdingfFxploreJFY19AppropriationsRestrictioas.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval ofOJP.
26. Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(01G) any credible evidence that a principal, employee, agent. subrecipient, contractor, subcontractor, nr other person
has, in connection with funds under this award -- (1) submitted a claire that violates the False Clauns Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud. conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste. abuse, or misconduct involving or relating to funds under this award should be reported to the
CIM by --(I) online submission accessible via the OIG webpagc at https://oig,justice.gov/liollinatcontact-gratits.iltm
(select "Submit Report Online"); (2) mail directed to: Office of the Inspector Gcneral, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100. Washington. DC 20530, and/or (3) by facsimile
directed to the DOJ 010 Fraud Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.Fov/hotline
OJP FORM 4M/2 (REV. 4.88}
E
sr^'
PROJECT N'litdBER
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Cooperative Agreement
2017-AR-BX-KO03 AWARD DATE 497342019
SPECIAL C-fJAVITIONS
2T Restrictions and certifications regarding non -disclosure agreements and related matters
PAGE 11 OF 18
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal contidentialinr
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict_ the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classifsed istfnrmation), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from ctttployccs
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or rc5trict) employees or
Contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting ofwasre, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts.. or
both --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant" ), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate ingiauv, or othenvise has an adequate factual basis, to support this representation; and
b it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting ofwaste. fraud, or abuse as described above, it will
immediately stop any further obligations ofaward funds to or by that entity, will provide prompt written notification to
the federal agency making this award. and will resume (or permit resumption of) such obligations only ifexpressly
authorized to do so by that agency.
OJP FOX0 4000/2 (REV. 4-09)
" U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 12 OF 18
Cooperative Agreement
.......- .......
PROJECTNU'NMER 2017-ARBX-KU03 AWARD DATF 09,13012019
SPEC1,41 CONDITIONS
28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance,
29. Encouragement of policies to ban text messaging while driving
pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging WhiIc Driving." 74 Fed Reg.
51225 (October 1, 2009), DOJ encourages recipients and suhrccipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education.. awareness, and other outreach to decrease
crashes caused by distracted drivers.
30. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at O)P.ComplianceReporting t njp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1 The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency
1
OJP FORM 4000!2 (REV. 4-88)
U.S. Department of Justice
office of.lustice Programs AWARD CONTINUATION
u, F Bureau of Justice Assistance SHEET PAGE 13 OF 18
Cooperative Agreement
_ .._ .....
PRO)ECTNI LIMBER 2417 -AR -SX --003 AWARD DATE 0913012019
SPECIAL CONDITIONS
31. Within 45 calendar days alter the end of any conference.. meeting, retreat, seminar, symposium, training activity; or
similar event funded under this award, and the total cost ofwhich exceeds $20,000 in award funds, the recipient must
provide the program manager with the following information and itemized costs:
1) name ofevent;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal attendees;
6) costs of event space, including roams for break-out sessions,
7) costs of audio visual services;
R) other equipment costs (e.g., computer fees. telephone tees);
9) costs of printing and distribution;
10) costs of meals provided during the event;
11) costs ofrefreshments provided during the event;
12) costs ofevcnt planner;
13) costs of event facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any ofthe following attendee (including participants, presenters, speakers)
costs that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses ('til&IE portion of per diem);
2) lodging;
3) transportation tolfmin event location (e g., common carrier. Privately Owned Vehicle (POV)); and,
4) local transportation (e.g.. rental car, POV) at event location.
Note that if any item is paid for with registration fees. or any other non -award funding, then that portion of the expense
does not need to be reported.
Further instructions regarding the submission ofthis data, and how Io determine costs, arc available in the ON
Financial Guide Conference Cost Chapter.
G? (7
O1P FORN4 4000!2 (REV. 4-99)
- U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET P.iaa w of 18
Cooperative Agreement
......... --- ........ -_
PROJECTWMB£R 2017 -AR -BX -K03 AWARD DATE 09136f24)19
5PECiAL CONDITIONS
32. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first-tier subawards ("snbgrants") of $25,noo or
more and; in certain circumstances_ to report the names and total compensation ofthe five most highly compensated
executives ofthe recipient and fitst-tier subrecipients (first-tier "subgrantces") ofaward funds. The details ofrecipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https:llqip.gov/futidingfExploretFFATA.htn) (ASvard condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- ( t) an award of less than S25,000r or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
33. Justification ofcansultant rate
Approval of this award does not indicate approval of any consultant rate in excess of 5650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such
funds
34. The recipient agrees to submit to BBA for review and approval any curricula, training materials: proposed publications,
reports, or any other written materials that will be published, including weh-based materials and wcb site content,
through funds from this grant a1 least thirty (30) working days prior to die targeted dissemination date Any written,
visual, or audio publications, with the exception ofpress releases, whether published at the grantee's or government's
expense, shall contain the following statements: "This project was supported by Grant No. 2017 -AR -BX -10003
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National institute of
Justice, the Office of Juvefule Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMAwr
Office. Points ofview or opinions in this document are those ofthe author and do not necessarily represent the official
position or policies ofthe U.S. Department of Justice." The current edition ofthe DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
35. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
36 Recipient integrity and performance matters; Requirement to report info.tmatian oil certain civil. criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply wilh any and all applicable requirements regarding reporting of infonnation on civil,
criminal, and administrative proceedings connected with (or connected to the performance of} either this OJP award or
any other grant, cooperative agreement, nr procurement contract from the federal government. Under certain
circumstances, recipients ofOJP awards are required to report information about such proceedings, through the federal
System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAAM15").
The details ofrecipient obligations regarding the required reporting (and updating) of information on certain civil..
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAPIIS") within SAM are posted on the OJP web site at https:llojp.gov/fundineFAP]IS hnn (Award condition,
Recipient Integrity and Performance Matters; including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
OJT' FORM 400/2 (REV_ 4-a6)
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
PPOJECT NUMBER 2017•AR-BN-KCO3
AWARD CONTINUATION
SHEET PACE J5 OF l8
Cooperative Agreement
AwARB DATE 09130120.19
SPECIAL C0.1'DITI0JVS
37. Justice Information Sharing
Information sharing projects funded under this award must comply with DOPs Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any sttbrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:// it.ojp.gov/ gsp_grantcondition.
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe
compliance with the GSP and appropriate privacy policy that prntects shared information, or provide detailed
justification far why an alternative approach is recommended,
39. Applicants must certiA, that Limited English Proficiency persons have meaningful access to the services under this
progratn(s). National origin discriminatinn includes discrimination on the basis of lintfted English proficiency (LEP)
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of.lusticc has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.lep.gov.
34. Cooperating with OJP Monitoring
The recipient agrees to wiaperate. with OJP monitoring of this award pursuant to 03P's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/+r site visits. The
recipient agrees to provide to OJP all docwnentation necessary for OJP to complete its monitoring tasks, includine
documentation related to arty subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OR for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that aMet the recipient's DOJ awards, including, but not limited to: withhuldings andlor other
restrictions on the recipient's access to awRrd hinds; referral to the DOJ OIC for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
40. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any infomtation is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
41 The award recipient agrees to participate in a data collection process measunng program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
42. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of'29 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed cnnsent.
43. All program authority and responsibility inherent in the Federal stewardship role shall remain with the Bureau of
Justice Assistance (B)A). $JA will work in conjunction with the recipient to routinely review and refine the work plan
so that the program's goals and objectives cao be effectively accomplished. BJA will monitor the project on a
continual basis by maintaining ongoing contact with the recipient and will provide input to the program's direction, in
consultation with the recipient, as needed. ja
OR FORJvl 400012 (REQ'. 4.88)
U.S. Department ofJustice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 16 OF is
Cooperative Agreement
NRt3JECTNUMBER 2017,-AR-BX-003 AWARD DATE 04130/20 t9
SPECIAL CONDITIONS
44, Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentialq requirements of 34 U.S.C. 10231
and 2$ C.F,R, Part 22 that are applicable to collection, use, and revelation of data or information. The recipicut furthcr
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F,R. 22.23.
45. With aspect to this award. Federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee ofthe award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member ofthc
federal government's Senior Executive Service (SFS) at an agency with a Certified SES Performance Appraisal System
For that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may he waived on an individual basis at the
discretion ofthe OJP official indicated in the program announcement under which this award is made.
46 The recipient understands and agrees to track and report data on all training and technical assistance acaivities and
deliverables using the guidance, format, or tool provided by the Program Office or OJP.
47. Any Web site that is funded in whole or in part under this award must include the following statement ou the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web based servioc, iatcluding any pages
that provide results or outputs from the service:
'This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of O,I P component).
Office of Justice Programs, U.S. Department of Justicc. Neither the U.S. Department oflustice nor any of its
components operate, control, are responsible for, or necessarily endorse._ this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided) "
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included tltrough a link, entitled "Notice of federal Funding and Federal Disclaimer," to the full text ofthe
statement.
.................. ..................................................................... _..... ..... ................................................. _................
UJ? FORM 4000/2 (IRFV. 4•118)
U.S. Department of Justice
Office of Justice Programs AWARD CON'T'INUATION
Bureau of Justice Assistance SHEET
_ Cooperative Agreement
PROJECTt-UMBER 2017.AR-BX-K003 AWARD DATE 09/30/2019
SPECIAL CONDITIONS
48. Copyright: Data rights
PAGE 17 OF is
The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, inctuding in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJ? has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.22714 (Rights in Data - General),
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) io ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipienls, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. if a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
49. 'the recipient agrees to budget funds for two staff representatives to attend one three-day national meeting in
Washington, D.C. each year for the life of the grant. In addition, the recipient agrees to participate in BJA training
events, technical assistance events, or conferences held by BJA or its designees, upon request.
56. The mcipient agrees to budget funds for one staff representative to attend BJ A's Annual Training and Technical
Assistance Providers' Meetine once a year for two 10 three (2-3) days in Washington, D C In addition, the recipient
agrees to participate in BJA training events, technical assistance events, or conferences held by BJA or its designees,
upon request.
51. The recipient agrees to track and report to BJA on its training and technical assistance activities and deliverables
progress using the guidance and format provided by IM,
O1P FORM 4000/2 (REV- 4-1111)
U.S. DepartmentofJustice
Office of Justice Programs
x F 5 Bureau of Justice Assistance
. . . ..
.........
PROJECT NUMBER 1017-AR-BX-Ko03
AWARD CONTINUATION
S14EET
Cooperative Agreement
AWARD DATE 04130!2019
SPECIAL CONDITIONS
52. Withholding of funds, Certification with respect to federal taxes
PAGE is OF 19
The recipient may not obligate, expend, or draw down any funds under this award until it has submitted to the program
manager, in a format acceptable to OJP. a formal written certification directed to OJP and executed by an official with
authority to sign on behalfof the recipient. that the recipient (unless an exemption applies by operation of law, as
described below)-- (l) has filed all Federal tax returns required for the three tax years immediately preceding the tax
year in which the certification is made: (2) has not been convicted of a criminal offense under the Internal Revenue
Code of 1966; and (3) has not. more than 90 days prior to this certification, been notifted of any unpaid federal tax
assessment for which the liability remains unsatisfied, unless the assessment is the subject ofan installment agreement
or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment
is the subject of a tion -frivolous administrative or judicial proceeding, and until a Grant Adjustment Notice (GAN) has
been issued to remove this condition.
The certification must be dated, and must indicate the full name and title of the signer, as well as the full legal name of
the recipient.
A recipient that is exempt from any legal requirement to file or pay federal taxes (such as a government entity exempt
from federal income tax), and to which the elements of the above-specified certification would not apply, must advise
OJP in writing -- in lieu ofsubmilting the above-specified certification -- that it is not subject to any legal
requirement to file or pay federal taxes.
53. Withholding of funds. Disclosure of lobbying
The recipient may not obligate, expend, or draw down any finds under this award until It has provided to [be grant
manager for this OJP award a complete Disclosure of lobbying Activities (SF -LLL) form, and OJP has issued a Grant
Adjustment Notice to remove this special condition.
54. Recipient may not obligate, expend or drawdown funds until the Bureau of Justice Assistance, Office of Justice
Programs has received and approved the required applicalion attachmerlt(s) and has issued a Grant Adjustment Notice
(GAN) releasing this special condition.
55. The recipient is authorized to incur obligations. expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed $5.000. for the sole purpose of attending a required OJP conference associated with
this grant award. The grantee is not authorized to incur any additional obligations. or make any additional expenditures
or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and
approved the recipient's budget and budget narrative, and a Grant Adjustment Notice ((JAN) has been issued to remove
this special condition.
56. The recipient may not obligate, expend, or draw dotim any award funds for indirect costs, unless and until either -- ( l )
Elie recipient submits to OJP a current, federally -approved indirect cost rate agreement, or (2) the recipient determines
that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2
C.F.R. 200 414(f), and advises OJP in writing of both its eligibility and its election
The financial review of the budget for this award is pending. If the OJP Office ofthe Chief Financial Officer (OCFO)
determines as part of its financial review that the recipient already has submitted the documentation concerning indirect
costs described above, this condition will be released through a Grant Adjustment Notice (GAN) upem completion of
the OCFO final budget review.
If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted the required
documentation concerning indirect cosm this condition will not be released until OJP (including its 0CF0) receives
and reviews a satisfactory submission.
J
OSP FORM WMt 2 MEv. 44%)
U.S. Department of Justice
tF a Office of Justice Programs
.bureau ofJustzce Assistance
Washaigiotd, 6%C 20331
Memorandum To: Official Grant File
From: Orbin Terry, NEPA Coordinator
Subject: Categorical Exclusion for Institute for Intergovernmental Research
Awards under the Comprehensive Opioid Abuse Program (COAP) will be used improve collaboration and strategic
decision-making of regulatory and law enforcement agencies and public health officials to address prescription
drug and opioid misuse, save lives, and reduce crime. None of the following activities will be conducted whether
under the Office of Justice Programs federal action or a related third parry action: (1) New construction. (2)
Renovation or remodeling of a property located in an environmentally or historically sensitive area, including
property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100 -
year flood plain, a wetland, or habitat for an endangered species. (3) A renovation that will change the basic prior
use of a facility or significantly change its size. (4) Research and technology whose anticipated and future
application could be expected to have an effect on the environment, (5) Implementation of a program involving the
use of chemicals, Additionally, the proposed action is neither a phase nor a segment of a project which when
reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal
action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of
Appendix D to Part 61 of Title 28 of the Code of Federal Regulations,
Attachment F
Bureau of .Justice Assistance's
Comprehensive Opioid Abuse Program
Overview of Funding Opportunity
Individuals with opioid use disorder (OUD) pass through
jails each year, placing correctional facilities at the epicenter
of the opioid crisis. Few jails offer the FDA -approved
medications—buprenorphine, methadone, and naltrexone—
that have consistently been shown to be the most effective
forms of treatment for OUD when combined with behavioral
therapies.
The Building Bridges demonstration project supported
a nine-month planning process for selected counties
committed to implementing medication -assisted treatment
in jails and enhancing collaboration between jails and
community-based treatment providers. Communities
received coaching and technical assistance to develop a
comprehensive continuum -of -care model that targets the
jail population and builds bridges between in -custody and
community-based treatment and supervision, including
probation, parole, and court -based programs.
This funding opportunity, supported by the Bureau of
Justice Assistance and the Centers for Disease Control and
Prevention, will make $100,000 available to eligible Building
Bridges sites to support projects that increase the capacity
of local communities to collaborate across the areas of
public safety, behavioral health, and public health. Please
see below for the eligibility criteria, allowable uses of
funding, and instructions to apply for funding.
Eligibility Criteria
4 Participated in at least 80 percent of coaching calls.
4 Implementation of at least one form of medication -
assisted treatment (MAT) in your local jail by or before
February 29, 2020.
Allowable Uses of Funding
Funds are to be used only to support the following
allowable activities:
4 implementing effective community -level opioid
overdose prevention activities
4 Implementing effective linkage to care programs upon
release from incarceration
e Enhancing public health, behavioral health, and public
safety (e.g., police and law enforcement agencies,
child welfare, courts and corrections, as well as first
responders such as fire and paramedic/emergency
services) collaborations, with a focus on scaling up
promising interventions
Mandatory Project Information
Responses to the project activity section must be submitted
via the solicitation form (see page 4) by 5:00 p.m., ET, on
January 31, 2020. All other required documents must be
submitted via email to COAP@iir.com.
Additional Mandatory Application
Requirements
Work Plan (Required)
Attach a work pian with a start date of March 1, 2020. The
work plan should outline all planned activities. The work
plan should be laid out as a table and contain the following
elements:
4 Activities: All activities should be included in the work
plan.
GArnold
Ventures:.:.
BA's Comprehensive
J J J
Opioid Abuse
Prograrn
Allowable Uses of Funding
Funds are to be used only to support the following
allowable activities:
4 implementing effective community -level opioid
overdose prevention activities
4 Implementing effective linkage to care programs upon
release from incarceration
e Enhancing public health, behavioral health, and public
safety (e.g., police and law enforcement agencies,
child welfare, courts and corrections, as well as first
responders such as fire and paramedic/emergency
services) collaborations, with a focus on scaling up
promising interventions
Mandatory Project Information
Responses to the project activity section must be submitted
via the solicitation form (see page 4) by 5:00 p.m., ET, on
January 31, 2020. All other required documents must be
submitted via email to COAP@iir.com.
Additional Mandatory Application
Requirements
Work Plan (Required)
Attach a work pian with a start date of March 1, 2020. The
work plan should outline all planned activities. The work
plan should be laid out as a table and contain the following
elements:
4 Activities: All activities should be included in the work
plan.
GArnold
Ventures:.:.
4 Responsible individuals: For each activity in the work
plan, identify the organization and/or staff member
responsible for carrying out the activity; and
Timeline: Outline the specific time period during which
the activity will occur,
A work plan template has been emailed to you along with
this solicitation.
Budget and Associated Documentation
The Budget Detail Worksheet and the Budget Narrative are
now combined in a single document collectively referred
to as the Budget Detail Worksheet. The Budget Detail
Worksheet is a user-friendly, finable, Microsoft Excel -based
document designed to calculate totals, In addition, the
Excel workbook contains worksheets for multiple budget
years that can be completed as necessary. Ail applicants
should use the Excel version when completing the
proposed budget in an application, except in cases where
the applicant does not have access to Microsoft Excel or
experiences technical difficulties. If an applicant does not
have access to Microsoft Excel or experiences technical
difficulties with the Excel version, the applicant should use
the 508 -compliant accessible Adobe Portable Document
Format (PDF) version. Both versions of the Budget Detail
Worksheet can be accessed at.httRs://ojp.gov/fund(p-g/
Apply/Forms/BudgetDetailWorksheet.htm. Applicants
should complete only the Year 1 tab, which is defined as
March 1, 2020, to February 28, 2021,
The Budget Detail Worksheet should provide the detailed
computation for each budget line item, listing the total
cost of each and showing how it was calculated by the
applicant. For example, costs for personnel should show
the annual salary rate and the percentage of time devoted
to the project for each employee paid with federal funds.
The Budget Detail Worksheet should present a complete
itemization of all proposed costs.
For questions pertaining to budget and examples of
allowable and unallowable costs, see the DOJ Grants
Financial Guide at https://oip.gov/financialquide/DOJ/
index,htm, The budget summary page must reflect the
amounts in the budget categories as included in the Budget
Detail Worksheet. These amounts should mirror the amounts
in the Budget Narrative.
Indirect Cost Rate Agreement (if applicable)
Indirect costs may be charged to an award only if:
a. The recipient has a current (unexpired), federally
approved indirect cost rate; or
The recipient is eligible to use, and elects to use, the
de minimis indirect cost rate described in the Part 200
Uniform Requirements, as set out at 2 CFR 200.414(f).
An applicant with a current (unexpired) federally approved
indirect cost rate must attach a copy of the indirect cost
rate agreement to the application. An applicant that does
not have a current federally approved rate may request one
through its cognizant federal agency, which will review all
documentation and approve a rate for the applicant entity,
or, if the applicant's accounting system permits, applicants
may propose to allocate costs in the direct -cost categories.
Certain OJP recipients have the option of electing to use
the de minimis indirect cost rate. An applicant that is eligible
to use the de minimis rate and wishes to use the de minimis
rate should attach written documentation to the application
that advises OJP of both (1) the applicant's eligibility to
use the de minimis rate and (2) its election to do so_ If an
eligible applicant elects the de minimis rate, costs must be
consistently charged as either indirect or direct costs but
may not be double charged or inconsistently charged as
both. The de minimis rate may no longer be used once an
approved federally negotiated indirect cost rate is in place,
(No entity that ever has had a federally approved negotiated
indirect cost rate is eligible to use the de minimis rate.) For
the de minimis rate requirements (including information on
eligibility to elect to use the rate), see the Part 200 Uniform
Requirements, at 2 CFR 200.414(f).
This document should be emailed to COAD@iir.com.
Applicant Certification (Required)
The applicant agency must provide a statement of assurance
signed by the authorized representative of the applicant
organization stating that:
4 Federal funds made available through this award will not
be used to supplant state, local, or tribal funds
4 but will be used to increase the amounts of such funds
that would, in the absence of federal funds, be made
available for the activities addressed in the application.
2 / Building Bridges Between Jails and Community -Based Treatment
There has been appropriate coordination with all
affected agencies.
The project coordinator will agree to work with BJA and
its representatives as well as the selected BJA COAP
training and technical assistance provider(s) and partner
agencies.
This document should be emailed to COAP@iir.com.
Accounting System and Financial Capability
Questionnaire (Required)
All applicants must download, complete, and submit
this form: hit ://o ov/furdin /A I /Resources/
Fina_ncialCa.pabilitypdf.
This document should be emailed to COAP@iir.com
Post -Award Requirements
Bimonthly Collaborative Calls
The recipient of the funds will be required to have the
project coordinator participate in a bimonthly tali with BJA
policy advisors, CDC staff members, and the IIR project
manager. These calls will last no more than 1.5 hours.
Additional staff members may choose to participate.
Monthly, Quarterly, and Final Reporting
The recipient of funds under this solicitation wilt be
required to submit monthly progress reports, quarterly
financial reports, final financiai and progress reports, and,
if applicable, an annual audit report in accordance with the
Part 200 Uniform Requirements or specific award conditions.
Future awards and fund drawdowns may be withheld if
reports are delinquent.
Confidentiality and Human Subjects
Protection
Any recipient of an award under this sof icitation wil I
be required to comply with the U.S. Department of
Justice regulations on confidentiality and human
subjects' protection. See Evidence, Research, and
Evaluation Guidance and Requirements, at ht_ tps://
ojp.gov/funding/Explore/Sol icitation Requirements/
EvidenceResearchEvaluationRequirements.htm. All funded
applicants will be required to provide documentation of
compliance with this requirement prior to commencing data
collection.
Applicable Federal Laws and
Regulations
All awards are subject to the availability of appropriated
funds and to any modifications or additional requirements
that may be imposed by law. Applicants selected for awards
must agree to comply with additional legal requirements
upon acceptance of an award. Additional information for
each requirement can be found at https://ojfp. og v/fund> ing/
index.htm.
Applicant Process
Applications due: January 31, 2020
Review of applications: February 1 through February 10,
2020
Notification of awards: No later than February 17, 2020
Project begins: March 1, 2020
Application Checklist
Mandatory Project Information Form (see
page 4)
Budget Detail Worksheet (see page 2)
Indirect Cost Rate Agreement (if applicable)
(see page 2)
Work, Plan (see page 1)
Applicant Certification (see page 2)
Accounting System and Financial Capability
Questionnaire (see page 3)
:..m.._m :...
_.
3 / Building Bridges Between Jails and Community -Based Treatment
Bureau of Justice Assistance's
Comprehensive Opioid Abuse Program
Building Bridges Between Jails and Community -
.Based Treatment for Opioid Use Disorder
Submission Deadline
Applications for the Building Bridges between Jails and Community -Based Treatment for Opioid Use Disorder
Implementation Funding are due by 5:00 p.m., ET, on January 31, 2020. Please submit the application by completing this
form. By using Adobe Acrobat Reader, you will be able to submit your application directly through a button on the form.
A free download of Adobe Acrobat Reader can be found at https://get.adobe.com/reader. If using another PDF program,
please complete the form and save your responses, then email a copy of the completed form, along with any required
documents or attachments, to COAP@iir.com.
Questions
Should you have questions about the application process or issues with submission, please send an email to COAP@iir.com.
Mandatory Project Information
Applicant information
Applicant jurisdiction:
Applicant organization:
Employer identification number:
Type of applicant: 0 County government
0 City or township government
0 Nonprofit organization
0 For-profit organization
C) Other (explain)
4 / Building Bridges Between Jails and Community -Based Treatment
Primary Contact for Matters Related to This Application
First name Last name
Job title Phone number
Email address
Street address
City State
ZIP code
Project Activities
Category 1 Implementing Effective Community -Level Opioid Overdose Prevention Activities
Check each of your intended use(s) of funding and provide a description of your activities and objectives. You may select
more than one, or not applicable if you wilt have no acitivites within this category.
❑ Not applicable
❑ Provide training/information to the community and media on the impact of substance abuse and strategies being
employed in your community to address SUD,
❑ Provide individual and caregiver education and training on the risks and side effects of prescription and illicit drugs
and administering naloxone.
❑ Provide training and technical assistance on naloxone distribution to government agencies, community-based
service or treatment providers, or educational institutions,
❑ Provide education to improve family members' or caregivers' understanding of evidence -based treatments and
prevention strategies related to SUD.
5 / Building Bridges Between Jails and Community -Based Treatment
❑ Other (explain)
❑ Other (explain)
❑ Other (explain)
Category 2: Implementing Effective Linkage to Care Programs Upon -Release From Incarceration.
Check each of your intended use(s) of funding and provide a description of your activities and objectives. You may select
more than one, or not applicable if you will have no acitivites within this category.
Not applicable.
❑ Develop recovery communities, recovery coaches, and recovery community organizations to expand the availability
of and access to recovery support services.
❑ Develop a plan for pre-trial and post -trial populations leaving jail or secure residential treatment to connect them
to treatment and recovery supports.
Improve the avai4abihty and coordination of transportation services to connect rural residents to recovery and other
support services.
Develop data sharing agreements with public health, behavioral health, and public safety agencies to allow for
sharing of information and assessing success of programs and policies.
6 / Building Bridges Between Jails and Community -Based Treatment
Develop shared data systems to allow public health, behavioral health, and public safety agencies to effectively
E]
share information about individuals who have SUD and connect to appropriate services.
❑ Provide transitional or recovery housing as part of a comprehensive response strategy,
❑ Other (explain)
❑ Other (explain)
❑ Other (explain)
Category 3: Enhancing Public Health; Behavioral Health, and Public. Safety Collaborations,
with a Focus on. Scaling Up Promising Interventions
Check each of your intended use(s) of funding and provide a description of your activities and objectives. You may select
more than one, or not applicable if you will have no acitivites within this category.
0 Not applicable.
❑ Develop data sharing agreements with public health, behavioral health, and public safety agencies to allow for
sharing of information and assessing success of programs and policies.
❑ Develop shared data systems to allow public health, behavioral health, and public safety agencies to effectively
share information about individuals who have SUD and connect to appropriate services.
7 / Building Bridges Between Jails and Community -Based Treatment
❑ Develop outreach teams to follow up with justice -involved individuals at risk of overdose, particularly those who
have just experienced nonfatal overdoses.
❑ Establish/expand court -based intervention programs to prioritize or expedite services to court -involved individuals
who have SUD.
❑ Develop a plan for pre-trial and post -trial populations leaving jail or secure residential treatment to connect them
to treatment and recovery supports.
❑ Expand or enhance models of care that have demonstrated effectiveness in serving justice -involved individuals
with a history of SUD.
❑ Other (explain)
❑ Other (explain)
❑ Other (explain)
8 / Building Bridges Between Jails and Community -Based Treatment
About BJA
BJA.provides leadership and services in grant administration and criminal justice.policy development to support local, state,
and'tribal law:.enforcement in achieving safer communities. To learn more about BJA, visit www,bja.aov.and follow .us on
Facebook www.facebook. OJB= A :and Twitter ((0 OJBJA). BJA is part of the U.S. Department of Justice's Office of...
Justice Programs.
This project is supported by Grant No. 2017-AR-BX-KO03 awarded by the Bureau of Justice Assistance {BJA}, BJA is a component of the Office of
Justice Programs, U.S. Department of Justice. The contents of this document were developed by IIR and do not represent the officlal position or
policies of the U.S. Department of Justice.
9 / Building Bridges Between Jails and Community -Based Treatment