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PARAB Minutes 01/15/2020MINUTES OF THE MEETING OF TEIE PARKS AND RECREATION ADVISORY BOARD North Collier Regional Park Naples, Florida January 15,2020 LET IT BE REMEMBERED, the Collier County Parks and Recreation Advisory Board in and for the County of Collier, having conducted business herein, met on this date at l:53 P.M. atNorth Collier Regional Park, 15000 Livingston Road, Naples, FL, with the following members present: CIIAIRMAN: Mr. Edward 6'Ski" Oleslqy Ms. Daphnie Saunders, Advisory Board Member IVk. Phil Brougham, Advisory Board Member Mr. Joshua Fruth, Advisory Board Member Ms. Rebecca Gibson-Laemel, Advisory Board Member ALSO PRESENT: Mr. Barry Williams, Director, Parks and Recreation Division Ms. Jeanine McPherson, Assistant Director, Parks and Recreation Division Ms. Margaret Bishop, Principal Project Manager, Facilities Management Mr. Michael Cherbini, Project Manager, Parks and Recreation Division Ms. Olema Edwards, Regional Manager, Parks and Recreation Division Mr. Rick Garby, Superintendent, Parks and Recreation Division Aaron Hopkins, Regional Manager, Parks and Recreation Division Mr. Miguel Rojas, Jr., Administrative Assistant, Parks and Recreation Division Mr. Gus Yega, Senior Programmer, Public Services Division Page 1 29.A.3 Packet Pg. 663 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) I. Call to Order fI. Pledge of Allegiance and Inyocation The Pledge of Allegiance was recited, and a moment of silence observed. ilI. Approval of the Agenda Additions to the agenda were requested as follows: a. Nominations and vote for PARAB Chairperson and Vice-Chairperson positions. b. Presentation on Enterprise Asset Management @AIV!. ( Ms. Brougham entered a motion to approve the January 15,2020 meeting agenda, with the noted changes. Mr. Fruth seconded the motion All members were infavor. The motion was carried fV. Approval of Meeting Minutes Mr. Brougham entered a motion to approve the December 78, 2079 meeting minutes. The motion was seconded by Mr. Fruth. (Ms. Gibson-Laemel was noted to have been absentfromthe December 2079 meeting). All remaining members were infavor. The motion was eanied V. Capital Projects Update- NIs. Bishop a. CIam Pass BoardwalkRepair and Restroom Expansion: Bids have been solicited for the project, with bids due back by January 23,2020. Information on the winning bid will be shared with PARAB at the February 79,2020 meeting, with presertation to the Tourist Development Council on February 24,2020,and the Board of County Commissioners @CC) on February 25,2020. b. Tigertail Beach Restroom Project: The lowbid was received from Capital Construction at $156,200. Two purchase orders are required; one for Capital Construction and one for the precast concrete building, which is anticipated for delivery six weeks after the order is placed. c. Big Corkscrew Island Regional Park: Phase I is in the early stages of construction and currently scheduled for completion in December 2020. Phase II of the project is at approximately 600/o design. d. East Naples Community Park (ENCP): Approval was given by the BCC at the December 10,2019 meeting for the electrical project at ENCP. A Notice to Proceed has been issued, to begin work in January 2020. An additional ten picklebalt courts were also approved by the BCC at the January 14,2020 meeting. The contract was awarded to Compass Construction, with a bid of $590K. A Notice to Proceed wilt follow receipt of the purchase order for the project. Page2 29.A.3 Packet Pg. 664 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) I1 was noted by Chairman Olesky that a World Pickleball Championship had recently been held at a new facility in Pmta Gorda, Florida. IvIr. Williams noted the contilued interest and grou.th in the sport and pointed out that ENCP currently offers the greatest number of courts in one location, presently at 54, but soon to number 64 following the addition ofthe ten new courts- e. Donna Fiala Eagle Lakes Community Park: Mr. Brougham inquired as to the status of the plans for park expansion. Mr. Williams stated that he has been tasked with completion of appropriate paperwork to advance the project and noted that firnding for park expansion is in place. f. Paradise Coast Sports Complex: A Notice to Proceed with the next phase ofthe project; the Great Lawn and Stadium, was received on Jamaq 6,2020. g. Ann Olesky Park Commencement of a Cultural Survey which is required by the Florida Division of Historical Resources is anticipated to begin ia March 2020 at a cost of $24K, which will be fuoded by the Florida Fish and Wildlife Conservation Commission @WC). Permitting for the project wili be pursued following completion of the Cultural Survey in March. VL New Business a. Election of Chairperson and Vice-Chairperson: Mr, Brougham nominated Mr. Olesky for reappointment as Chairperson of the Parks and Recreation Advisory Board Ms. Gibson-Laemel secondeil the motion All were in favor. The motion was carried Ms. Gibson-Laemel nominated Mr. Brougham as Vice-Chairperson of the Parks and Recreation Advisory Board Mr. Fruth seconded the motion. All were in favor. The motion was carried" b. Antique Outdoor Motor CIub, Inc.: Mr. Williams prefaced the discussion by outlining the current policy of disallowing motorized watercraft on Avalon Lake at Sugden Regional Park, outside of approved special events. Discussions have been ongoing related to balancing requests received ftom the public for access to the 60 acre lake, whiie also protecting public programming events held on the 1ake, such as the highly regarded water ski and sailing programs. Risk management has been consulted in this regard, with a concem for an increased probability of a motorized craft versus non-motorized vesseVswirnmer interface, which had been an issue in the past. Page 3 29.A.3 Packet Pg. 665 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) The resultant policy following this incident had been to disallow the use of any private motorized vessels on the lake, as well as no private vessels such as kayaks, boats, rafts, or paddleboards on the lake during Park Programs, with no accidents, incidents, or near misses following policy implementation. It was noted that the Tourist Development Council actively pursues organizations to make use of the lake for special events, which is encouraged by the Parks Division. Discussions lsalain ongoing within the Parks Division as to a policy for possibly accommodating pubtic requests for usage of the lake, in coordination with Parks programmflg, and TDC sponsored special events. \zIr. Olesky inquired as to whether there were specific times during which public access was allowed. Ms. McPherson noted that there were specific days and times during which the public may use kayaks and canoes on the lake from a specific launch site. Ms. Saunders expressed concern at generalized usage of the lake by the public with motorized vessels outside of a previously approved organized event due to potential safety issues. Mr. Brougham was in favor of establishing a policy detailing allowable types of vessels, times/days for access, etc., rather than single requests being vetted by PARAB on amonthly basis. Mr. Williams stated the current written policy may be shared with PARAB for further discussion and possible recommendation for revision. Mr. Dean Rich addressed PARAB on behalf of the Antique Outboard Motor Club, Inc. (AOMCI) in order to seek permission for the use of Lake Avalon at Sugden Regronal Park for a special event scheduled for May 2,2020 from 9:00 a.m. to 3:00 p.m. The AOMCI is a worldwide non-profit organization dedicateil to the preservation and restoration of antique outboard motors, to promote and pass on the historical significance of and by antique outboard motors to maritime history. There are 44 chapters internationally, with a local chapter; the South Florida Gator Chapter. The theme for the May event is "Motors of the 1930s." Mr. Rich noted that the typical boat used by membership is a 12-14 foot aluminum boat, witli 5-10 hp motors. Antique outboard motors and parts will be on display at the event, as well as literature. A judged competition will be held, with an awards presentation following. A grilled lunch and soft drinks will be provided by the Club, with leftover food donated to a local shelter in Fort Myers. Cleanup is also provided by the Club.20-25 members and their families are anticipated to participate, with possibly half a dozen small boats brought to the event. The event is open to the public. Mr. Rich expressed a desire to be in complete compliance with current policies and in coordination with the Parks Ski Program for use of the lake by members who wish to launch their boat during the event. Mr. Brougham inquired as to whether the public would be allowed to launch their vessels at the event and what the anticipated public participation might be. Mr. Rich noted that only club members will be authorized to launch a vessel on the lake due to insurance limitations. Page 4 29.A.3 Packet Pg. 666 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) It was noted by Mr. Williams that Parks Staffis supportive of this event, which is viewed as an approved special event. Mr. Hopkins added that there are no Parks activities occurring on the lake on the proposed day of the event, as well as Parks Staff will be in attendance at the event. Mr. Brougham entered a mation to approve the tequestfor permission by the Antique Outboard Motor Clubfor the use of Lake Avalon at Sugden Regional Park for a special event scheduledfor May 2, 2020 from 9:00 am- to 3:00 p.m- Ms. Saunders seconded the evenl All members were infavor. The motion was carried Mardi Gras/Winterfest 1. Winterfest: Mr. Jacob 'ffinge, representing the East Naples Kiwanis Club, addressed PARAB for permission to serve alcohol at the upcoming Winterfest 2020 event, formerly known as the Food Truck Rally, scheduled for February 1, 2020 atsugden Regional Park. The event will feature food trucks, musical entertaiment by the Ben Allen Band, a beer garden, and family style outdoor gameS. A motion was entered by Mn Fruth for approval of a beer garden at the apcoming Wintedest 2020 event on February 1, 2020 at Sugden Regional Park Ms. Gibson- Laemel seconded the mofion All members were infavor. The motion was canied 2. Mardi Gras: Ms. Olema Edwards addressed PARAB to seek permission for the sale of beer at the upcoming Mardi Gras event scheduled for February 22,2020 at North Collier Regional Park Soccer Complex from 4:00 p.m. to 10:00 p.m. A separate alcohol free zone for children will also be available. The event will feature food trucks, a live New Orleans style jazz band, DJ, photo booth, games, masks and beads. Assistance with operation of the beer garden will be provided by the Naples Rotary Club. Wrist bands will be provided to beer garden participants A motion was entered by Mr. Fruthfor approval of beer sales st the upcoming Wintedest event on February 22, 2020 at North Collier Regional Patk. Mr. Brougham seconded the motion. All members tryere infavor. The motion was carried d. Accreditation - Ms. McPherson It was noted by Ms. McPherson that the Collier County Parla Division will undergo a re- accreditation process by the Commission for the Accreditation of Parks and Recreation Agencies (CAPRA), a process which must be undergone every five years. Page 5 29.A.3 Packet Pg. 667 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) As part of the accreditation process, 36 of 151 identified standards must be me! and.95% of remaining standards which must be met. A self-assessment will be written by parks Staffwhich will address each of the stated standards, with accompanying documentation supporting compliance with the standard. The self-assessment packet will be submitted in early Februar5r 2020 and reviewed by two National Recreation and park Association G\f-RPA) Board members. If approved, the self-assessment packet will be provided to three CAPRA reviewers who will conduct a3-dzy onsite visit in Apilz)i} to determine whether standard,s have been satisfied. Ms. McPherson corrmented upon the tremendous amount of work being done by Parks Staffin anticipation of the upcoming accreditation process. PARAB was encouraged to meet with the CAPRA reviewers to discuss their participation and contribution to Parks endeavors, Mr. Williams stated that notice of recommendation for accreditation takes months to receive and is typically announced at the National Recreation and Park Association meeting in October. It was noted that every standard was met at the last accreditation, however th-"re ure now an i""r;;"];L mber of standards, which are more rigorous. Mr. Witliams stated a list of standards could be shared with PARAB for review. e. Enterprise Asset Management (EAM) - Mr. Gus vega Mr. Gus Vega addressed PARAB to reviewthe Enterprise Asset Managemeni @AM)progftrm in follow up to the initial presentation given in January 2019. The EAM progmm documents and tracks all assets in order to proactively and predictably maintain the desired level of service. The corresponding mobile app assists users in the field with -monthly inspections and listing of assets, and with follow up of daily work orders. It was noted that Conservation Collier.has also recently been added to the ga]t4 prograrn. The focus for 2020 is the capfure of additional assets and parks, such as the Lnmokalee Sports Complex and Aquatics facility. The EAM program allows for the capability of scheduling of maihtenance of hard and natural assets. Mr. Brougham inquired whether all Parks Division assets have been identified and entered into the EAM system. Mr. Vega noted that high priority locations and assets have been captured gradually adding more as resources allow. Aquatics, ball fields, lights, sidewalks, boardwalks, sea walls, beach locations, and high density locations were identified by Mr. Garby as high priority locations of assets. Il4r. Williarns stated that internal discussions have been ongoing regarding the pursuit of bonding to address deferred maintenance piojects. hzk. Broughr* "rp."rred great interest in utilizing accurate EAM data in support of firnding requests to address deferred maintenance projects within the Parks Division. Mr. Vega stated that physical condition scores have been assigned to assets which identifr them as nedlike ne-w (green), mild to moderate deterioration (yellow), and major deterioration (red). As assets are repaired, rehabilitated, or replaced, associated condition scores will be updated in the system. Page 6 29.A.3 Packet Pg. 668 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) \rII. Mr. Williams noted tlat there are capital projects currently il play to address some of the red condition score assets. The next phase plarued for 2020 will be in capturing usage data for budgetary planning. Mr. Fruth inquired as to how condition scores are assigned to assets. Mr. Garby noted that determinations are made by Staff, Facilities recommendations, engineering recommendafions, as well as business standards. A brief discussion was had on a pilot program ofutilizing Solar Bellies; Smart, solar-powered, sensor-equipped waste & recycling stations that communicate real-time status to strean:line waste management operations- 311 Report - Mr. Williams A Park site specific report of 31 1 issues was shared with PARAB for the time period of 12-01-2019 through 01-09-2020. Ms. Gibson-Laemel commented upon a noted 311 issue related to tennis courts being overtaken by pickleball players at Veterans Community Park and inquired whether a study had been done of tennis court usage at both Veterans Com-munity Park a:rd Vineyards Community Park. Mr. Williams noted that data could be collected related to tennis play versus pickleball play at Veterans Park. Intemal discussions have been had regarding conversion oftwo of the tennis courts to six picklebail courts, with the un6ql5tanding that ths 1vi6 lsmaining tennis couts would be sufficient, relative to current usage. There are currently no pickleball courts located at Vineyards Park and with no plans for conversion ofteDnis courts at that location. Director's Eigbtights +The BCC has directed county staffto negotiate with a company that would buiid and operate an entertaiment venue, including a hightech driving range and 12-ho1e golf course, on part ofthe Golden Gate Country Club site. +The BCC passed on the Clam Pass parking garage project. A study is currently being conducted along the beach coastline to determine the resiliency of the beach. Pending results of the study, a determination will be made by Parks Staff whether to pursue amenities on ttre southem portion of Clam Pass. +The pickleball fee schedule increase was brought to the BCC for review. Feedback from constituents at the meeting centered on the perception ofpotential enrichment ofthe concessionaire versus increased value to the facility. Parks Staffhas been directed by the BCC to better define the financial dynamics and value-added benefit of a potential fee increase, bringing these findings back to the BCC for further consideration. +The February 2020 PARAB meeting wiil be held at the Immokalee Sports Complex. \rltr. Page 7 29.A.3 Packet Pg. 669 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020) D(Board Comments *Ms. saunders, formerly Ms. Bercher, noted having recently been married to Commissioner Burt Saunders. +Ms. Saunders suggested that public comments be heard first, prior to commencement of agenda item discussion. Mi. Williams concurred and stated that public comments will be heard and discussed fust. Public Comments *A resident of Pelican Bay was on hand to address PARAB to discuss the possibility of resurfacing of the handball courts with a softer material in order to more comfortably accommodate pickleball play. A suggestion was also made for the installation of a berm to address any potential noise issues. Mr. Williams noted having been approached by the Pelican Bay Foundation regarding the introduction of pickleball play at the Pelican Bay Park. Discussions remain ongoing in this regard, with consideration of a public/private parfirership to frrnd this venture. Funding may be also be considered for the next budget cycle. Adjournment There being no further business for the good of the County, the meeting was adjoumed. These minutes approved by the Board/Committee on 2-: lq-Uas presented, or as amended. x. Page 8 29.A.3 Packet Pg. 670 Attachment: PARAB Meeting Minutes (Approved) - January 15, 2020 (11769 : Parks and Recreation Advisory Board - February 19, 2020)