Backup Documents 02/25/2020 Item #11G ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 1 G
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office County Attorney Office /191 al• a''
2. BCC Office Board of County =.61 ,1 J �) a- --4 )3
3. Minutes and Records Clerk of Court's Office -- re- GI/111)f/ ,att
4. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950
Contact/ Department
Agenda Date Item was FEBRUARY 25,2020 Agenda Item Number 11.G.
Approved by the BCC
Type of Document CONTRACT Number of Original 2
Attached Documents Attached
PO number or account N/A 20-029-NS Intersport,Inc.
number if document is Intersport, Inc.
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable col - n ' hever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature .TAMP OK N/A
2. Does the document need to be sent to another agency for additiona st_ . res? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AR
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 02/25/2020 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the �\ N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for th an option for
Chairman's signature. this line.
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MEMORANDUM
Date: February 27, 2020
To: Ana Reynoso,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Contract #20-6561 "NaplesNEXT Ideas Festival"
Contractor: Intersport, Inc.
Attached for your records is an original of the referenced document above,
(Item #11G) adopted by the Board of County Commissioners on Tuesday,
February 25, 2020.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
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MEMORANDUM
Date: February 27, 2020
To: Sean Callahan, Division Director
Public Services Department
From: Teresa Cannon, Sr. Deputy Clerk
Board Minutes & Records Department
Re: Contract #20-6561 "NaplesNEXT Ideas Festival"
Contractor: Intersport, Inc.
Attached for your records is a copy of the document as referenced above, (Agenda
Item #11G) approved by the Board of County Commissioners on Tuesday,
February 25, 2020.
The Minutes and Record's Department will hold the original for the Board's Official
Record.
If you have any questions feel free to call me at 252-8411.
Thank you.
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INTER
303 E.Wacker
Suite 2200
Chicago,IL 60601
(M)312.661.0616
(F)312.661.0622
VIA ELECTRONIC MAIL
February 10, 2020
Mr. Sean Callahan
Executive Director of Corporate Business Operations
Collier County—Office of the County Manager
3299 Tamiami Trail E, Building F, Suite 202
Naples, FL 34113
Dear Sean,
This letter confirms the agreement, made and entered into on this02,5441-day of February, 2020,
sets forth the elements of the "Cornerstone Partner" sponsorship by Collier County Board of
County Commissioners, FL do Collier County's Office of the County Manager ("Collier
County") of the 2020 NaplesNEXT Ideas Festival (the "NNIF") as agreed upon between the
NNIF's organizer, Intersport,Inc. ("Intersport")and Collier County.The terms of this agreement
(this "Agreement") are set forth below.
I. Intersport's Deliverables
The NNIF is an annual two (2) day thought leadership summit which will assemble some
of the world's leading innovators, cultural provocateurs, and policy experts across diverse
fields for a multi-sensory event delivering academic immersion, engaging discussions,
world-class interactive social experiences, and FUN for attendees as we collectively work
to foster inspiration for a better future.
Current details of the NNIF for 2020 are as follows:
Dates: March 2-3, 2020
Venue: Naples Grande Beach Resort
As a Cornerstone Partner of the NNIF,Collier County shall receive the following sponsor elements
for the NNIF in 2020:
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Partnership Designation and Integration
• Collier County designated as a Cornerstone Partner of the NNIF and Co-Presenting Partner
of the State of the Community Summit on Tuesday, March 3rd, 2020 in partnership with
the Naples Children Education Foundation ("NCEF").
• Collier County's brand will be integrated into NNIF's event marketing materials(produced
after execution of this Agreement), which may include but is not limited to:
• NNIF website;
• NNIF event program;
• NNIF event entrance signage; and
• NNIF email newsletters coordinated by Intersport.
• Moderator to reference Collier County as a Co-Presenting Partner of the State of the
Community Summit in one (1)verbal mention at the NNIF.
• One(1)social media post promoting Collier County as a Cornerstone Partner of NNIF with
copy agreed upon between the parties.
On-site Exposure and Hospitality
• Eight(8) VIP tickets to the NNIF;
• Designated VIP seating for Collier County attendees that is inclusive of Collier County
branded tent card at designated table for all NNIF sessions;
• Space in the NNIF attendee lounge will be provided for Collier County representatives to
distribute Paradise Coast Sports Complex marketing collateral to NNIF attendees. Collier
County to manage the on-site activation, subject to Intersport's pre-approval of activation
concept and logistics; and
• Collier County promotional video up to sixty seconds (:60) in length and provided by
Collier County,will be featured on select screens at NNIF during session transitions.
Content and Distribution Rights
• License rights to use Intersport's official NNIF sizzle recap video on Collier County digital
and social media channels for a period of twelve(12)months,provided that the sizzle video
is used as delivered and not edited or modified and is not used in a manner that constitutes
a direct or implied endorsement of any product or service.
II. Collier County Deliverables
In connection with the NNIF,Collier County shall cooperate with Intersport to provide: (i)
timely delivery of any required Collier County assets including, but not limited to grants
of all necessary rights to use the name, logos and other intellectual property of Collier
County as necessary to provide Collier County with the deliverables detailed in this
Agreement,and(ii)prompt feedback on any materials sent to Collier County by Intersport
for review.
III. Sponsorship Terms
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Sponsorship Investment:Twenty-five Thousand US Dollars($25,000)(the"Investment").
As full and fair consideration for the sponsor rights and deliverables, Collier County shall
pay to Intersport the Investment according to the following schedule:
Amount Invoice Date Payment Due Date
$25,000 Upon completion of Payment is due upon receipt of a
Deliverables proper invoice and in compliance
with Chapter 218, Fla. Stats.
Collier County, Florida as a political subdivision of the State of Florida, is exempt from
the payment of Florida sales tax to its Contractors under Chapter 212, Florida Statutes,
Certificate of Exemption # 85-8015966531C-1.
IV. Termination
The parties acknowledge and agree that the terms of this Agreement are firm and may not
be terminated, except as set forth herein.
In the event that any act of God or other force majeure event including, but not limited to,
severe weather, fire, flood, strike, labor dispute,civil commotion, riot or threat of violence
or similar cause beyond the control of the parties make performance by a party impossible,
this Agreement may be terminated by written notice from the affected party. Should this
occur,the parties will negotiate in good faith regarding mutually agreed upon replacement
deliverables, rescheduling of services or deliverables, or an agreed upon pro-rated
reduction of the Investment if the parties cannot agree on adjustments to the deliverables
under this Agreement.
If a party commits a material breach of this Agreement that remains uncured more than
five(5)business days after receipt of written notice from the non-breaching party,then the
non-breaching party may terminate this Agreement and pursue all legal remedies available
to such party.
V. NOTICES:
Notices delivered to Intersport, shall be made to the following:
Intersport, Inc.
303 E. Wacker, Suite 2200
Chicago, IL 60601
Attn: Lauren Varnas, Director, Strategic Partnerships
Phone: (312) 467-8694
Email: Lvarnasgintersport.global
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Notices delivered to Collier County,shall be made to the following:
Collier County
Mr. Sean Callahan,Executive Director of Corporate Business Operations
Collier County-Office of the County Manager
3299 Tamiami Trail E, Suite 202
Naples, Florida 34113
(239)252-
Email: Sean.Callahan@colliercountyfl.gov
VI. Miscellaneous
a) Representations and Warranties: Each party represents and warrants that its organization:
(a) possesses the full right, power and authority to enter into and fully perform this
Agreement, (b) is free of any contractual obligation that would prevent it from entering
into or performing its obligations under this Agreement, and (c) will not infringe upon or
violate the rights of any third parties through the performance of its obligations hereunder.
b) Compliance with Laws:Each party warrants to the other that it will comply with all relevant
laws and regulations relating to data protection and the promotion of the NNIF. This
Agreement shall be interpreted under and its performance governed by the laws of the State
of Florida. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate Federal
and state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on such matters.
c) Confidentiality: Each party agrees that the terms of this Agreement shall be confidential
and may only be disclosed (a)with the prior written consent of the other party, (b)where
required by law, (c)to such party's advisors, attorneys or other designees, as long as such
recipients are directed to keep such infomlation confidential,or(d)to the extent necessary
to perform its obligations under this Agreement.
Confidentiality of information contained in this agreement is subject to the requirements
of the Florida Public Records Act, Chapter 119,Fla. Stat., and the Florida Sunshine Law,
Chapter 286,Fla. Stat.
d) Indemnity: To the maximum extent permitted by Florida law, Intersport will defend,
indemnify and hold harmless Collier County and its affiliates,and their respective officers,
directors,employees and agents,from and against any third-party claim for(i)damage due
to Intersport's breach of this Agreement or Intersport's negligent acts or omissions in
connection with the NNIF; or(ii) intellectual property infringement resulting from Collier
County's use of Intersport or NNIF's intellectual property as permitted under this
Agreement.
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As limited by Florida law, Collier County will defend, indemnify and hold harmless
Intersport and its affiliates, and their respective officers, directors, employees and agents,
from and against any third-party claim for (i) damage due to Collier County's negligent
acts or missions in connection with the NNIF; or (ii) intellectual property infringement
resulting from Intersport or NNIF's use of Collier County's intellectual property as
permitted under this Agreement. Collier County's indemnification is subject to the
limitation set forth in Section 768.28, Fla. Stat.
e) Limitation of Liability:
Subject to the Exclusions provision below, each party's aggregate liability, whether such
liability arises in contract, or (including negligence) or otherwise, for any damages, loss,
costs,claims or expenses of any kind howsoever arising,out of or in connection with NNIF,
shall be limited to the Investment.
Subject to the Exclusions provision below, neither party will be liable for: (i) any loss of
profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage
to reputation or goodwill;or(ii)any indirect,special or consequential damages, loss,costs,
claims or expenses of any kind.
f) Exclusions:Nothing in this Agreement shall limit or exclude a party's liability for:
(i) the indemnity provided above;
(ii) fraud or fraudulent misrepresentation; or
(iii) any other liability which cannot be limited or excluded by applicable law.
g) Entire Agreement: This Agreement constitutes the entire agreement between the parties
and supersedes and replaces all prior or contemporaneous agreements, written or oral,
regarding its subject matter. The parties agree to work together with respect to the
production and distribution of digital content related to the NNIF.
Signature page follows.
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IN WITNESS WHEREOF,the parties have executed this Agreement on the date and year first
written above by an authorized person or agent.
BOARD OF COUNTY COMMISSIONERS INTERSPORT, INC.
COLLIER COUNTY,FLORIDA
By: By:
Burt L. Saunders, Chairman Sig ature
Lauren Varnas
alc( laCi a5 i )Oao TFull Namer
TDate SignedT
Director, Strategic Partnerships
TTitleT
February 26, 2020
TDate SignedT
A roved as tip;and Legality:
Deputy County Attorney
ATTEST:
u --7;0UCRYSTAL K. Kinzel, Clerk of Court&
Print Name Comptroller " ` '• ;
etietStik
B
Dated:
(SEAL) Attest as to'giimian'',N `?
signature only.
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