Vanderbilt Beach MSTU Agenda 03/05/2020 Vanderbilt Beach M.S.T.U.
Advisory Committee
8033 Radio Road
Naples, FL 34 104
MARCH 5, 2020 2:00 P.M.
Naples Park Community Center
654 104th Ave N, Naples, FL 34108
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman – Chairman (11/13/2023)
Bill Sjostrom – Vice Chairman (11/13/2020)
Mark Weber (11/13/2021)
Gabriella R. Miyamoto (11/13/2023)
William Harris (11/13/2020)
Staff Harry Sells – Project Manager
Landscape Aaron Gross, Ground Zero
III. Approval of the agenda
IV. Approval of the minutes of February 6, 2020
V. Landscape Maintenance Report-Aaron Gross, Ground Zero Landscape.
VI. Project Manager Report Harry Sells
A. Budget report for 3/5/2020
B. General status of Phase IV
C. General status of finger street entrance widening
D. Conner Park status and discussion
VII. Old Business
A. FY21 Budget Discussion
B. Survey Possible new projects
• Refurbishment of Vanderbilt Drive Landscape
• Sidewalks east and west side of Gulf Shore Drive
• Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive
VIII. New Business
IX. Public Comment
X. Adjourn
NEXT MEETING DATE
APRIL 2, 2020 2:00 PM
NAPLES PARK COMMUNITY
654 104th Ave N, Naples, FL
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Vanderbilt Beach M.S.T.U
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
FEBRUARY 6, 2019
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Bruce Forman called the meeting to order at 2:00 P.M. A quorum of four was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman – Chairman
William Sjostrom – Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells - Project Manager
Others: Aaron Gross – Ground Zero Landscaping
Wendy Warren - Premier
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. Advisory
Committee meeting as presented. Second by Mr. Weber. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES OF DECEMBER 5, 2019
Ms. Miyamoto moved to approve the minutes of the December 5, 2019 Vanderbilt Beach
M.S.T.U. meeting as presented. Second by Mr. Weber. Carried unanimously 4 - 0.
Mr. Harris arrived and a quorum of five was present.
V. LANDSCAPE MAINTENANCE REPORT – AARON GROSS, GROUND ZERO LANDSCAPE
Mr. Gross reported on landscape and irrigation maintenance as follows:
• An irrigation “wet check” was conducted Thursday, February 6, 2020 to verify the
system is functioning as intended.
• Repairs continue to irrigation components destroyed by Public Utility Department (PUD)
construction. A main line break underneath a water sewage grate will be repaired and
laterals and heads replaced as needed.
• Plant material abutting residential property lines destroyed by removal of abandoned
irrigation boxes has been replaced.
• Invasive vines (previously removed during the grubbing process) growing in the newly
installed Clusia hedge in Conner Park will be cut back and treated with herbicide to
prohibit growth.
• Vanderbilt Drive turf will be sprayed with herbicide and fertilizer applied.
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During Committee discussion the following was addressed:
• Debris in the triangular corner behind the Clusia hedge where the fence joins the corner
of Vanderbilt Drive will be cleaned out.
• Mr. Sells and Mr. Gross will walk the roadways to review landscape conditions on
February 10, 2020.
VI. PROJECT MANAGER REPORT – HARRY SELLS
A. BUDGET REPORT for 2/6/2020
Mr. Sells provided an overview of the “Vanderbilt MSTU Budget Reports on Fund 143”
FY20, dated February 6, 2020 highlighting:
• FY20 Ad Valorem property tax revenue budget is $1,410,800.00, an increase of 5.09%.
• Total revenue FY20 is $4,761,146.87 including investment interest, transfers and
contributions (minus a 5% reserve of $70,600).
• Transfers and Contributions, Line 14, in the amount of $3,350,346.87, is a carry-over
generated from 2019.
• The Millage rate remains constant at 0.5000.
• Operating Expense Budget is $4,632,746.87 of which $1,047,573.13 is committed;
$72,437.66 expended.
• Unencumbered Operating Expense funds available are $3,485,600.95.
• Reimbursement from the Mitchell & Stark Construction and the PUD in the amount of
$135,000.00 for M.S.T.U. property damage, subject to a Board of County Commissioners
(BCC) budget amendment approval, is pending.
• Outstanding MasTec invoices, part of which will be billed to PUD, for repairs to the FPL
Utility aerial to underground conversion for Phase III are estimated in the $135,000.00
range.
• Invoices to be submitted for Hole Montes against Purchase Order of $276,773.91 for CEI
Utility Conversion (Construction, Engineering and Inspection) are anticipated to be in the
$10,000.00 range. Hole Montes contract terminated December 31, 2019.
• Balance of funds recovery for MasTec and Hole Montes of approximately $650,000.00
will be credited to the FY-20 budget.
• Locate Holdings Purchase Order in the amount of $65,189.00 is for utilities location
services for areas not converted to underground service.
• Purchase Orders for RWA (surveying) in the amount of $12,000.00 and Century Link
(engineering design) in the amount of $8,000.00 apply to Phase IV construction.
• Transfers to 111, Line 39, is for Staff salaries.
• Budget Transfers from Appraiser and Tax Collector, Lines 41 and 42, are fees billed by
the appropriate entities.
• Total Budget Cash Balance as of February 6, 2020 is $3,583,740.22.
B. GENERAL STATUS OF BURIAL PROJECT
No Through Truck Signs Vanderbilt Drive and Bluebill Avenue
The “No Thru Trucks Over 1 Ton” sign at the north end of Vanderbilt Drive, removed by
Mitchell & Stark during utility construction, has been reinstalled by Traffic Operations. The
goal is to prevent trucks from traversing Vanderbilt Drive via US 41 as a short cut to Bonita
Beach Road.
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Phases II and III Network Electrical Activation - Removal of Utility Poles
• Phases II and III of the Burial Project - Network Activation project is complete (from
Vanderbilt Beach Road to north of Bluebill Avenue including Conners, Seabee, Germain,
Seagull and Willet Avenues) and utility poles are removed.
• Florida Power & Light (FPL) has not officially accepted the network conversion.
• Total cost was approximately $6.5 million.
C. GENERAL STATUS OF FINGER STREET ENTRANCE WIDENING
Bonness Quote for $29,640.52
A Purchase Order was issued to Bonness Inc. in the amount of $29,640.52 for concrete repairs to
sidewalks and curbs.
Bonness Quote for $197,563.90
• The radius for eleven finger street intersection was increased to thirty feet (30) at the
corners and entrances widened to twenty feet (20).
• Sidewalks at each intersection were relocated to the edge of Vanderbilt Drive to improve
sight distances.
• Curbing relocated to accommodate the widening and paver crosswalks will be installed
by the M.S.T.U. upon completion of the asphalt paving.
• The M.S.T.U. will move the sidewalks out on Flamingo, Heron and Egret Avenues and
repair damaged sidewalks and install crosswalks.
Crosswalk Pavers, Sidewalk Relocation and Repairs
Bonness, Inc. submitted a proposal dated January 15, 2020, estimate number 146262020, in the
amount of $197,563.90 to install new pavers for fourteen (14) crosswalks, ADA paver compliant
sidewalk approaches and new curbing.
The Committee discussed the proposal noting:
• The pavers in a contrasting color are required by the ADA when surfaces transition from
a sidewalk to a street crossing.
• Members will determine crosswalk paver design and color.
• Individual lane closures will be employed for the crosswalk paver installation to allow
continued traffic access.
• The project will be scheduled for commencement in May 2020 to minimize disruption to
residents.
Mr. Sells will:
• Present paver samples for Committee selection at the March meeting.
• Issue a Purchase Order and Notice-to-Proceed to the vendor mid to end April.
D. STATUS OF PHASE IV
Mr. Sells reported:
• Invitations to Bid (IBD) for burial of conduit and placing of equipment for Florida Power
& Light, Comcast cable and Century Link installations and networks, Excavation and
CEI (Construction Engineering and Inspection) services will be submitted to the
Procurement Department in February 2020.
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• The project can be awarded as a single general contract or up to four (4) separate
contracts. In accordance with County policy, the contract will be awarded to the lowest
qualified bidder(s).
• The bids will be submitted to the Board of County Commissioners for approval in May
2020 and Purchase Order(s) issued.
• A Department of Environmental Protection (DEP) permit application will be filed for
permission to excavate under the waterway.
• Easements in the area of Dunes of Naples and the Anchorage at Vanderbilt must be
finalized.
• Restrictions inhibit underground burial of utility lines on waterways with bridge spans;
consequently, an alternate plan is to string the utility wires through conduit attached to
the bridge.
• Raising the asphalt sidewalk pad for sections immersed under water along the Greenway
will be reviewed closer to project commencement.
• Benches will be installed by The Dunes of Naples, Island Marina and The Anchorage at
Vanderbilt. Bench design will be selected by the Advisory Committee.
• Start-up date goal for Phase IV is May 2020 with an estimated timeframe for completion
of five to six months.
Mr. Sells and Mr. Harris will meet February 7, 2020 to finalize the irrigation design, paver
sidewalk installation and bench placement for the north side of the Dunes of Naples property.
E. CONNER PARK STATUS AND DISCUSSION
Quotes for Fence and Signs
Mr. Sells provided an update on the project noting:
• An Invitation for quotes for sign frame construction, fencing and lighting was distributed
to six general contractors.
• Two quotes for fence construction on both sides of the Clusia hedge and sign, signage
lighting, electric service installation on the north side of Bluebill Avenue and installation
of two signs were received.
• Adam Ahmad’s submitted a quote in the amount of $287,500.00; Capital Construction’s
quote was $293,343.05.
• In accordance with County policy, the contract was awarded to the lowest qualified
bidder, Adam Ahmad. The contractor must provide payment and performance bonds
prior to commencement of work.
• Building and Sign permits for the sign on the south side of the road and the Right of Way
(ROW) sign permit for the north side of Bluebill Avenue will be provided by contractor.
• The contract is on the Board of County Commissioners consent Agenda February 25,
2020 for approval. A Purchase Order will be written on BCC consent agreement
approval.
• Estimated time frame for project completion is three (3) to five (5) months.
During Committee discussion the following was addressed:
• The Committee will approve the fence composition and select culture stone material and
color for the signposts.
• Brown mulch will be installed on the mound and triangular area by the Clusia hedge.
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Mr. Harris motioned to approve Adam Ahmad’s quote dated January 8, 2020 in the amount of
$287,050.00 for sign frame construction and installation, fencing and lighting for Conner
Park. The contract is subject to approval by the Board of County Commissioners. Second by
Mr. Sjostrom. Carried unanimously 5 – 0.
F. TRAFFIC OPS TO REPLACE SIDEWALKS AT FOUR WASHOUTS
The Road Maintenance Division will replace approximately four hundred fifty linear feet (450)
of concrete sidewalks on Vanderbilt Drive in the four washout sections damaged by hurricane
Irma.
Mr. Sells will meet with Road Maintenance staff to identify damage caused during utility
conversion construction and arrange for the M.S.T.U. to be invoiced for repairs.
VII. OLD BUSINESS
A. SURVEY
Mr. Sells provided results from the County sponsored survey, prepared by the various
operational divisions, administered and distributed by a third-party contractor Qualtrics.
The Committee determined resident response was insufficient to ascertain results.
B. POSSIBLE NEW PROJECTS
Future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration include:
• Refurbishment of Vanderbilt Drive Landscape
Mr. Sells will request a proposal from McGee & Associates for a comprehensive
landscape renovation project for Vanderbilt Drive.
• Sidewalks east and west side of Gulf Shore Drive
The Road Maintenance Department is considering sidewalk installation on the east side
for 2025. Design and fund allocation are required; sidewalks must conform to County
code and be ADA compliant. A bike path should be incorporated into the project design.
Property owners are responsible to install and maintain sidewalks in the Right of Way
(ROW). Drainage would have to be redesigned to accommodate sidewalk installation.
Sidewalk maintenance fronting residential property is the responsibility of the
homeowner.
Mr. Sells will contact Code Enforcement to determine options to enforce maintenance
compliance by the homeowner and update the Committee at the March meeting.
• Lighted Street Name Signs at Intersections Along Gulf Shore Drive and Vanderbilt
Drive
Mr. Sells will request Traffic Operations review lighting options for street signs.
VIII. NEW BUSINESS MEETING
A. 2021 BUDGET DISCUSSION
Millage Rate:
The M.S.T.U. is provided two options for the millage rate, currently assessed
at 0.5000, as follows:
• Lower the current millage rate to establish a Revenue Neutral Policy, maintaining the
FY 20 income level.
• Maintain the current millage rate, increasing revenue to $1,485,777.00, providing
opportunity to fund future projects.
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Projected 2020 Capital Improvement Expenses
Phase IV Construction: $ 2,000,000.000 to $2,500,000.00
Street Widening and Pavers: $ 200,000.00
Conner Park Signs and Fences: $ 300,000.00
Conner Park Irrigation: TBD
IX. PUBLIC/BOARD COMMENTS
None
X. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:43 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
______________________________________
Bruce Forman, Chairman
The minutes approved by the Board/Committee on 2020 “as submitted” [___] or
“as amended” [___].
NEXT MEETING DATE: MARCH 5, 2020 2:00 P.M.
NAPLES PARK COMMUNITY CENTER
654 104TH AVENUE, NAPLES, FL
VANDERBILT MSTU
FUND 143
March 5, 2020 prepared on 02-26-2020
FY20
Vendor Item PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,403,800.00)$ -$ (1,216,821.28)$ (186,978.72)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ (7,127.58)$ 7,127.58$
4 INVESTMENT INTEREST (7,000.00)$ -$ (25,039.92)$ 18,039.92$
5 INTEREST TAX COLLECTOR (611.39)$
6 REIMB FOR PRIOR YEAR EXPENDITURE -$ -$ (720.00)$ 720.00$
7 REVENUE STRUCTURE (1,410,800.00)$ -$ (1,250,320.17)$ (160,479.83)$
8 TRANSFERS FROM PROP APP -$ -$ -$
9 TRANSFERS FROM TAX COLL -$ -$ -$
10 REIMBURSEMENT -INTERDEPT.-$ -$ -$ -$
11 CARRY FORWARD GEN (2,461,800.00)$ -$ -$ (2,461,800.00)$
12 CARRY FOR OF ENCUMB AMT (959,146.87)$ -$ -$ (959,146.87)$
13 NEG 5% EST REV 70,600.00$ -$ -$ 70,600.00$
14 TRANSFERS & CONTRIB (3,350,346.87)$ -$ -$ (3,350,346.87)$
15 TOTAL REVENUE (4,761,146.87)$ -$ (1,250,320.17)$ (3,510,826.70)$
16 Workers Compensation 100.00$ 1.42$ 1.42$ 97.16$
17 PERSONAL SERVICE 100.00$ 1.42$ 1.42$ 97.16$
18 ENG FEES OTHER 15,000.00$ -$ -$ 15,000.00$
19 SURVEYING FEES RWA Inc.
Vanderbilt Beach MSTU Utility Conversion
Phase IV Project TBD 15,000.00$ 12,476.25$ -$ 2,523.75$
20 INDIRECT COST Collier County Indirect Cost Direct Pay 7,200.00$ 3,600.00$ 3,600.00$ -$
21 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500198740 40,000.00$ 26,319.37$ 14,680.63$ (1,000.00)$
Reimbursement from PUD Locate Holdings invoice IGC -$ -$
Hole Montes CEI Utility Conversion 4500152314 257,864.48$ 18,909.43$
Mastec North America, Inc.FPL Util. Aerial to Underground Conversion 4500163308 535,208.20$
Harts Electric Install new power 4500166205 3,925.94$ 5,738.82$
Locate Holdings Inc.Locate services for buried utilities 4500181800 65,189.00$
RWA Inc.Surveying 4500193144 12,000.00$
Stahman England Irrig.Irrigation Upgrade 4500195622 -$ 26,800.00$
Accurate Grading Construct Interest Hill for Conner Park 4500197247 4,950.00$ 6,900.00$
Century Link Engineering Design & Supervision 4500197394 8,000.00$ -$
Hole Montes Prepair Plans & Coord./Comments 4500197691 7,686.00$ 10,190.00$
Ground Zero Grounds Maintenance 4500198740 31,325.00$ 20,675.00$
Stahman England Irrig.Irrig. Emergency Repair 4500198815 -$ 7,280.00$
Bonness Inc.Concrete repairs & install crosswalks 4500201647 29,640.52$ -$
22 OTHER CONTRACTUAL 4,395,246.87$ 955,789.14$ 96,493.25$ 3,342,964.48$
23 POST FREIGHT UPS 100.00$ -$ -$ 100.00$
24 ELECTRICITY FPL Electricity 200.00$ 128.90$ 71.10$ -$
25 WATER AND SEWER Collier County Util.Water & Sewer 40,000.00$ 25,366.89$ 4,633.11$ 10,000.00$
26 RENT BUILDINGS Naples Park Assocciation Facility Agreement Check Request 500.00$ -$ 520.00$ (20.00)$
27 RENT EQUIPMENT JM Todd Copier Lease (shared)4500201393 300.00$ 99.22$ -$ 200.78$
28 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ 400.00$ 400.00$ -$
FL Irrig.Supply (FIS)Irrigation Parts 4500199196 -$ 648.74$
FL Irrig.Supply (FIS)Irrigation Parts 4500200564 4,890.81$ 230.24$
SiteOne Irrigation Parts 4500200567 1,907.57$ 592.43$
29 SPRINKLER SYSTEM MAIN 101,000.00$ 6,798.38$ 1,471.41$ 92,730.21$
30 MULCH 5,000.00$ -$ -$ 5,000.00$
31 LICENCES AND PERMITS 4,000.00$ -$ 4,000.00$ -$
32 CLERKS RECORDING FEES 300.00$ -$ -$ 300.00$
33 LEGAL ADVERTISEMENTS Legal Advertising 400.00$ -$ -$ 400.00$
34 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv.4500198024 2,000.00$ 1,124.32$ 675.68$ 200.00$
35 OFFICE SUPPLIES Office Supplies 300.00$ -$ -$ 300.00$
JM Todd Monthly CPC (shared)4500199712 147.09$ 52.91$
JM Todd Monthly CPC (shared) new 4500201396 150.00$ -$
36 COPYING CHARGES 300.00$ 297.09$ 52.91$ (50.00)$
37 FERT HERB CHEM Howard Fertilizer Fertilizer VISA 5,000.00$ -$ 520.00$ 4,480.00$
38 OTHER OPER SUPPLIES Graybar Elec./Home Depot Repair damage to Irrigation Valve VISA 100.00$ -$ 800.69$ (700.69)$
39 OPERATING EXPENSE 4,632,746.87$ 1,032,399.56$ 127,918.78$ 3,472,428.53$
40 TRANS TO 111 UNINCOR 80,800.00$ -$ -$ 80,800.00$
41 Budget Trans from Appraiser 12,500.00$ -$ 5,671.46$ 6,828.54$
42 Budget Trans from Tax Collector 35,000.00$ -$ 24,586.43$ 10,413.57$
43 TRANSFERS 128,300.00$ -$ 30,257.89$ 98,042.11$
44 TOTAL BUDGET 4,761,146.87$ 1,032,400.98$ 158,178.09$ 3,570,567.80$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 3,570,567.80$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,032,400.98$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 4,602,968.78$
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,181,524 FY 18 July 1 Taxable Value 4,415,990.06$
2,673,862,805 FY 19 July 1 Taxable Value
2,807,524,529 FY 19 July 1 Taxable Value
5.09%Adj. 19 to 20 Actual Cash
FY 20 FY 19
Millage 0.5000 0.5000 Millage Cap = .5000
Extension 1,403,762 1,336,931
Property Tax Limitation Impact
FY 20 Gross Taxable Value 2,807,524,529
Minus: New Const. Annex.31,282,509
Plus: Amendment #1 TV Component 0
Adj. Taxable Value 2,776,242,020
Prior year FY19 Levy (Proceeds)1,336,933 1,336,931 DR 422 Levy
Rolled Back Rate (less Amend. One)0.4816
Estimated Cash Less
Uncollected Ad Valorem Taxes
Vanderbilt Projets Cost Estimates 3-Mar-20
Project Cost
Phase IV 2,100,000$
Street Widening Curbs and Sidewalks 83,000$
Crosswalks pavers 225,000$
Striping 20,000$
Total 325,000$
Conner Park Signs and Fence 290,000$
Grubbing 23,000$
Hill 11,000$
Landscape 100,000$
Irrigation 50,000$
Total 474,000$
Vanderbilt DR Landscape Landscape 300,000$ 300,000$
Gulfshore Drive Sidewalk E 1,000,000$ 1,000,000$
Sidewalk w 1,500,000$ 1,500,000$
Benches Eight $17,600 $17,600
total 5,716,600$
Finish Date
Jan-21
Dec-19
Jun-20
Jun-20
Jun-20
Oct-20
Oct-19
Nov-19
Nov-20
Oct-20
Nov-20
Mar-22
Mar-25
Nov-25
Jan-21