Minutes 01/13/2020 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, January 13, 2020, which was reconvened Friday,
January 17, 2020 at 3:00 p.m. at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,
Naples, Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton Assistant Secretary
Also present were:
Justin Faircloth District Manager
Travis Prichett Artistic Structures, Inc.
Jim Kurtezborn Cedar Hammock Golf and Country Club
Jimmy Glase Glase Golf(via phone)
Number of Residents
The following is a summary of the discussions and actions taken at the January 17, 2020
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order. All Board members were present and a quorum
was established.
SECOND ORDER OF BUSINESS Approval of Agenda
o Agenda was approved at the January 13, 2020 meeting.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o No public comments were received.
FOURTH ORDER OF BUSINESS Old Business
1
January 17,2020 Cedar Hammock CDD
A. Bulkhead and Bridge Repair/Replacement Project Update
Mr. Faircloth circulated new contract documents to the Board and discussed the following:
o The Agenda for today's continuation meeting is to discuss items that were discussed at the
meeting held on Monday,January 13, 2020.
o The contracts have been reviewed by Mr. Marshall, Mr. Cox and reviewed with various
vendors and comments were provided.
o Mr. Schulties has reviewed the prior contract documents and changes were made.
ii. Contract Discussion for Artistic Structures
• Mr. Faircloth asked if there were any thoughts from the Board. There being none,
On MOTION by Mr. Day seconded by Mr. Greeley with all in favor
the Artistic Structures contract in the amount of $352,300 was
approved as written and the Chairman was authorized to execute
it.
iii. Contract Discussion for Kipp Schulties Golf Design, Inc.
• Mr. Faircloth discussed the following:
➢ Mr. Schulties was not comfortable with the changes to the General
Specifications. He encouraged the District's Engineer to continue with the
responsibilities as previously outlined.
➢ Section 8.15 was added indicating all changes, including pay applications, need
to go through Kipp Schulties Golf Design, Inc. Any changes or authorization of
payments on the contract need to be reviewed by the Project Coordinator.
➢ Bridging Solutions was added as a Consulting Engineer, as they created the
engineering plans.
Mr. Day MOVED to approve the Kipp Schulties Golf Design, Inc.
contract in the amount of $90,000 with reimbursable expenses
not to exceed $6,500 with the revised language as presented in
the Supplementary Conditions and General Specifications, and
Mr. Martino seconded the motion.
2
January 17,2020 Cedar Hammock CDD
• Upon further discussion,
On VOICE Vote with all in favor the prior motion was approved.
i. Contract Discussion for Glase Golf
• Mr. Faircloth discussed the following:
➢ Mr. Glase's concerns relating to the wall and the involvement of the County in
the inspection process.
• Further discussion ensued on this matter.
➢ The Board agreed to allow Bridging Solutions to verify materials that will be used
for the project.
Y Mr. Glase is not comfortable signing the contract with the liquidated damages as
is.
• Further discussion ensued on this matter.
• The Board removed section 3.2 from the contract.
• The Board revised section 3.1 of the contract to read "Subject to OWNER receiving
funding, the Work will commence on February 18, 2020 and be substantially
completed by July 31, 2020."
On MOTION by Mr. Bolton seconded by Mr. Martino with all in
favor the Glase Golf contract in the amount of$2,299,778.45 with
the changes on 3.1 and 3.2 as amended was approved.
• The Board requested Glase Golf provide a change order for an arch to be installed
on Hole Seven (Lake Nine) and cap rock to be installed around the arch.
• Further discussion ensued on this topic.
• Mr. Faircloth updated the Board on discussions with Contech regarding the pipe
arches and possible discounts.
• A phone call was placed to Mr. Glase requesting a revised estimate to include the
change order for a possible reduction in cost. Mr. Glase will have revisions to Mr.
Faircloth by noon on Monday.
3
January 17,2020 Cedar Hammock CDD
iv. Bank Loan Discussion
• This item was discussed at the January 13, 2020 meeting.
FIFTH ORDER OF BUSINESS New Business
o None.
SIXTH ORDER OF BUSINESS Attorney's Report
o None.
SEVENTH ORDER OF BUSINESS Engineer's Report
o None.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of December 9, 2019 Meeting
B. Acceptance of the Financial Report
C. Follow-Up Items
o These items were discussed at the January 13, 2020 meeting.
NINTH ORDER OF BUSINESS Supervisors Requests
o None.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Continuation
o A continuation meeting will be held on Monday, January 20, 2020 to discuss the change
order proposal from Glase Golf.
o Mr. Faircloth noted he would only be able to attend via telephone. The Board indicated it
would not be necessary for the District Manager to be in attendance for the continuation
meeting. Mr. Faircloth noted that a quorum needed to be met and minutes be taken.
On MOTION by Mr. Martino seconded by Mr. Bally with all in
favor the meeting was continued to Monday, January 20, 2020 at
2 p.m. at the Cedar Hammock Clubhouse.
4
January 17,2020 Cedar Hammock CDD
g4it-C7 fik" 4"*-----
retary Chairman/Vice, airm
5