PBSD MSTBU Agenda 02/12/2020 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, FEBRUARY 12, 2020
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
FEBRUARY 12 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT
8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 01/08/20 Regular Session meeting minutes
5. Audience Comments
6. Administrator's report
a. Signs
b. Sidewalks
c. New staff positions
d. Beach dune swale
e. January financial report
7. Committee reports
a. Budget
b. Clam Bay
i. *Beach renourishment
c. Landscape & Safety
d. Water Management
e. Ad Hoc Strategic Planning
8. Chairman's report
a. Joint meeting of the PBSD and PBF
9. Old business
10. New business
11. Miscellaneous Correspondence
12. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3)
MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS
ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE
UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS
IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING
THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,
WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE
BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN
ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239)
597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET.
02/06/2020 4:10 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
JANUARY 8, 2020
The Pelican Bay Services Division Board met on Wednesday, January 8, 2020, at 1:00 p.m. at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Michael Fogg (absent)
Scott Streckenbein, Chairman Peter Griffith
Tom Cravens, Vice-Chairman Denise McLaughlin
Joe Chicurel Susan O'Brien
Jacob Damouni Rick Swider
Nick Fabregas Michael Weir (absent)
Pelican Bay Services Division Staff Lisa Jacob, Project Manager
Neil Dorrill, Administrator Barbara Shea, Interim Operations Analyst
Chad Coleman, Operations Manager
Also Present Jim Hoppensteadt, Pelican Bay Foundation
Paul Baumann, Pelican Bay Foundation Dan Rodriguez, Public Utilities Dept.
Sean Callahan, County Manager's Office
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 12/11/19 Regular Session meeting minutes
5. Audience Comments
6. Administrator's report
a. Signs
b. Sidewalks
c. New staff positions
d. Beach dune swale
e. Beach renourishment
f. Hurricane Irma claims
g. December financial report
7. Committee reports
a. Budget
b. Clam Bay
c. Landscape & Safety
d. Water Management
e. Ad Hoc Strategic Planning
8. Chairman's report
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Pelican Bay Services Division Board Regular Session
January 8,2020
9. Old business
10. New business
11. Miscellaneous Correspondence
12. Adjournment
ROLL CALL
Mr. Fogg and Mr. Weir were absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned, Mr. Griffith seconded to approve the agenda as
presented. The motion carried unanimously.
APPROVAL OF 12/11/19 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Mr. Damouni seconded to approve the 12/11/19 regular
session meeting minutes as amended. The motion carried unanimously.
ANNOUNCEMENT
Mr. Streckenbein announced that Mr. Sean Callahan (County Manager's Office) and Mr. Dan
Rodriguez(Public Utilities Dept.) would be joining the meeting today.
AUDIENCE COMMENTS
None
ADMINISTRATOR'S REPORT
SIGNS
Mr. Dorrill commented that our street sign project is on track,with completion expected within
the next month. The contractor has increased the number of crews in order to achieve this goal.
SIDEWALKS
Mr. Dorrill reported that the purchase order for PB sidewalk repairs has been let, with work
beginning shortly. The contractor, Preferred Materials, is under contract with the County. Mr.
Coleman reported that repairs will be completed in four locations at a quoted price of$7,140.
Mr. Dorrill reported that the selection and ranking committee will meet on Friday, Jan. 10 to
determine a final short listing of civil engineers who completed bid packages for the design of the PB
sidewalk replacement project. Mr. Coleman commented that a final selection will be made by this
committee at a third meeting to be held on Jan. 17.
NEW STAFF POSITION
Mr.Dorrill reported that staff has begun an analysis of converting our proposed Environmental
Specialist position into an Associate Project Manager position, and that a second position is not being
considered at this time. This analysis will be shared with the Budget Committee on Jan. 28. Mr.
Streckenbein questioned whether the PBSD needs two additional staff members, instead of the one
under consideration.
Ms. O'Brien commented that the minutes for the 12/11/19 PBSD Board meeting state, "It was
decided that Mr. Dorrill would provide to the board, (1) the County job descriptions of the two job
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Pelican Bay Services Division Board Regular Session
January 8,2020
titles,(2)the job functions and staff needs for each of the two job titles,and(3)staffs recommendation
of the job title for our additional FY20 budgeted FTE; or if needed, a recommendation that two new
FTE's are needed." Ms. O'Brien commented that she was expecting to receive this information today.
Mr. Griffith questioned the status of the vacant Operations Analyst position. Mr. Dorrill
provided the following status update:
• Interviews for the position were conducted in December.
• Barbara Shea was the preferred candidate; however, she declined the position.
• The position was offered to a second candidate; however, this candidate has already accepted
another position.
• We have authorization to re-advertise the position.
• Barbara Shea has been designated as the Interim Operations Analyst for up to 2 months.
• PBSD is understaffed. We have access to (1) our telephone answering service, (2) temporary
staff under a County contract, and (3) DMG staff to assist PBSD staffing requirements.
Mr. Swider expressed concern over the length of time of this hiring process, confusion of job
responsibilities, the appropriate levels of compensation, and the appearance that "nothing is getting
done." Mr.Dorrill disagreed that"nothing is getting done." He commented that staff followed County
hiring policies and procedures for filling the Operations Analyst position. Mr. Swider commented that
the salary offered to Ms. Shea is not even equal to Ms. McCaughtry's final salary. Mr. Dorrill
commented that it may be possible to reclassify this position to a Senior Operations Analyst.
Mr. Swider questioned what staff position is responsible for preparing the annual budget. Mr.
Dorrill responded that it is the responsibility of the Operations Analyst. Ms. O'Brien commented that
while she was a member of the PBSD Budget Committee for six years, budget preparations typically
began in January and continued through and including approval in May. Mr. Dorrill commented that
the PBSD FY2021 budget will be adopted by the board in May.
BEACH DUNE SWALE
Mr. Dorrill reported that a pre-bid conference for the beach dune swale project was held last
week. Ms. Jacob reported that a site visit for the project will be held on Jan. 14, and the bids received
will be opened on Feb. 12.
BEACH RENOURISHMENT
Mr. Dorrill reported that the 2019 beach renourishment information requested by Ms. O'Brien
has been provided to her. The County's Coastal Zone Dept.will begin their annual beach width survey
in Spring 2020. Mr. Dorrill noted that Bay Colony has expressed beach width concerns; however, Dr.
Dabees is not alarmed by Bay Colony beach widths based on recent observations.
Ms. O'Brien distributed a document (which was added to the record) entitled "Beach
Renourishment"which listed a summary of PBSD's participation in the County's beach renourishment
program over the last 7 years. Ms.O'Brien commented that the PBSD Board has not seen the County's
beach surveys for the last 2 years and noted that several PB section beach widths (R35 & R36) were
less than the recommended 100 feet. She emphasized that the PBSD needs to participate in the
County's truck haul program when the surveyed beach widths warrant it and that we missed the
opportunity to participate in the most cost-effective way to renourish. She noted that each year the
PBSD adds $200,000 to its reserves for beach renourishment. Mr. Dorrill commented that our
Environmental Consultant,Dr.Dabees,reviews the County beach surveys each year and in Dr.Dabees
opinion, the Bay Colony beach did not warrant a limited scope truck haul. Mr. Dorrill noted that in
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Pelican Bay Services Division Board Regular Session
January 8,2020
the past, the PBSD had an Ad Hoc Beach Renourishment Committee. Ms. McLaughlin expressed
support for a standing Beach Renourishment Committee.
Mr. Hoppensteadt commented that the PBSD Board has not modeled what level of reserve for
beach renourishment is sufficient and suggested that the PBSD is woefully underfunded.
Mr. Streckenbein commented that the estimate for the County's proposed super renourishment
project (with a goal of 150 ft. widths) for Pelican Bay is $2.5 million; currently PBSD has
approximately $1 million in reserves. Mr. Swider suggested that beach renourishment become part of
the Clam Bay Committee's responsibilities. Mr. Streckenbein commented that he will gather more
data before making that decision.
HURRICANE IRMA CLAIMS
Mr. Dorrill reported that the County has received insurance proceeds of$141,700 and FEMA
reimbursements of$150,000 on behalf of the PBSD through 12/31/2019 relating to Hurricane Irma.
We are waiting to hear when the funds will be journaled into our fund. Mr. Dorrill noted that we
expect additional reimbursement funds for our FEMA mitigation grant for our strengthened signs.
DECEMBER FINANCIAL REPORT
Mr. Cravens motioned, Mr. Griffith seconded to accept the December financial
report. The motion carried unanimously.
UPDATE FROM MR. CALLAHAN AND MR. RODRIGUEZ — REPLACEMENT OF THE
OPERATIONS/MAINTENANCE FACILITY
Mr. Callahan commented that he and the PUD Dept are moving forward with the replacement
of the operations/maintenance facility project, as directed by the PBSD Board at the Sept. 11 board
meeting. He is aware of staff and resident concerns including (1) the planned second story shell, (2)
PUD staff on site, and (3) public access to the site. Mr. Rodriguez provided discussion on these
concerns; highlights included the following:
• The primary use of the Watergate Way site is to provide IQ water to PB residents.
• Direction from the County Manager's Office is to save taxpayer funds through co-location of
PUD and PBSD staff in a replacement facility.
• The height of the planned second story will be shorter than the existing tanks and the
surrounding tree line is well above the tanks.
• Current plans provide for 6-8 PUD employees to be housed on the site.
• Currently the County has an access easement; this issue will be looked at in more detail.
• Future County conceptual plans for the site are mainly for storage purposes.
• The project will include a landscape architect to address the landscape buffer around the site.
• Current plans provide for a 4000 square foot building.
• A drone video of the site and views from surrounding residences was shown to the board.
Ms. McLaughlin expressed concerns on (1) site access, (2) incremental public traffic, (3)
limited parking, (4) existing obsolete equipment on the site, and (5) the high level of phosphorus in
the IQ water.
Ms. O'Brien commented that the County needs to discuss their plans with the PBF. She also
suggested that County staff attend Ad Hoc Strategic Planning Committee meetings. Mr. Streckenbein
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Pelican Bay Services Division Board Regular Session
January 8, 2020
will pursue this suggestion. Mr. Callahan confirmed that the next step is a discussion of the current
plans with the PBF.
Mr. Dorrill commented that his direction from the December Ad Hoc Strategic Planning
Committee is that PBSD administrative staff will not be housed in the Watergate Way replacement
facility, and therefore, there will be no walk-in public at this facility. He is looking at alternate office
space in the SunTrust building. Mr. Dorrill reiterated that the County holds the deed to this site and
all of the assets on the site belong to the PUD Dept.; we have no lease with the County. Mr. Mumm
confirmed that there are three PUD employees that frequently check the equipment/facilities on the
site.
Ms. Diane Lustig (Hyde Park resident) commented on (1) possible future expansion of the
facilities on site, (2) loud noise from "flushing pipes" on the site in the past, (3) odor concerns, (4)
vulnerability of the landscape canopy, and (5) general lack of information on site activities.
Mr. Streckenbein commented that if there are no County employees housed at the new facility,
then there would be no shared cost with the County. Mr. Dorrill stated that Mr. Casalanguida,Deputy
County Manager, has stated on the record, that he would harden an agreement of some sort, in the
event that PBSD funds were spent on a replacement building (existing on County-owned property).
Mr. Hoppensteadt provided discussion on the proposed replacement facility plans and the site
in general; highlights included the following:
• The PBF Board needs commentary from the PBSD Board on whether PBSD needs are being
met through the replacement facility.
• The site's use is restricted to utilities for Pelican Bay; public access is not a utility need.
• Co-location with County personnel may provide hidden benefits, such as greater hurricane
protection benefits.
• Final approval of the plans shall be requested from the PBF Board(per deed restriction). This
board will consider the entire package of benefits received from the project.
• Mr. Rodriguez has been a huge benefit to the Pelican Bay community, as observed in the
aftermath of Hurricane Irma.
COMMITTEE REPORTS
BUDGET REPORT
Mr. Swider commented that a Budget Committee meeting is scheduled for Jan. 28 with the
goals of (1) confirming a format for the budgeting process and (2) getting a handle on the major
projects requiring funding in FY2021.
CLAM BAY REPORT
Ms. O'Brien provided her January 2020 Clam Bay update in the agenda packet. She
highlighted, (1) an additional document entitled "Summary of Physical Monitoring for Clam Pass"
which was distributed and added to the record, (2) Clam Pass is in very good condition, (3) a summary
of Clam Bay monitoring was included in the agenda packet and will be discussed in detail at the Clam
Bay Committee meeting on Jan. 9 (conditions overall are very good), (4) water quality continues to
be an issue,especially total phosphorus, (5)we have received more data from the FDEP on their recent
findings, and (6) Ms. McLaughlin was thanked for her recent PB Post article on hand-dug channel
maintenance.
LANDSCAPE & SAFETY REPORT
5
Pelican Bay Services Division Board Regular Session
January 8,2020
Dr. Chicurel reported that the Landscape & Safety Committee will meet on Jan. 16, and
thanked Mr. Hoppensteadt for placing our PBSD article on sidewalks on the PB Post front page.
WATER MANAGEMENT COMMITTEE
Ms. McLaughlin commented that the Water Management Committee is scheduled to meet at
the end of January. She commented that the County Pollution Control Division provided 38
recommendations to improve the water quality in PB lakes;these items will be discussed further at the
committee meeting. She noted two recommendations considered beyond the scope of the committee
and staff: (1) one entity should manage the entire PB stormwater system and (2) an Inspector position
could be created to patrol and watch for grass clippings and water on the hardscape to report to
Pollution Control for them to address with contractors. Mr. Hoppensteadt commented on the benefit
of his Covenants and Restrictions employee co-locating with PBSD staff
AD HOC STRATEGIC PLANNING
Mr. Streckenbein commented that Mr. Fogg provided a one-page summary of the December
Ad Hoc Strategic Planning Committee meeting, which was included in the agenda packet.
CHAIRMAN'S REPORT
Mr. Streckenbein commented on the many suggested board agenda items received by staff
each month. He encouraged board members to either (1) request the information from staff, or (2) if
the issue is not time-sensitive, bring the issue to the respective committee first. He noted that he may
or may not add "general concepts" requested to a board agenda. For example, "What are our 2020
priorities?"was a suggested agenda item this month, and Mr. Streckenbein chose not to add this item
to the agenda as he feels the board knows what our priorities are. He noted that any committee can
bring a new priority forward to the full board. Ms. O'Brien commented that Ms. Colleen Greene,
Assistant County Attorney, urged us to reduce the amount of one-way communications by putting
those issues on the board agenda.
OLD BUSINESS
Ms.O'Brien commented that the staffs beach rake protocol has not been provided to the board,
as promised by Mr. Dorrill at the December 2018 board meeting. She has requested a copy of the
protocol from staff Mr. Dorrill responded that staff does not have a written protocol for beach raking,
as the level of red-drift algae affects the frequency of raking. He commented that staff will re-evaluate
the frequency of raking at the end of the season. Mr. Hoppensteadt commented that at times, the
request for beach raking is generated from the PBF. Mr. Damouni commented that his customers are
happy with the quality of the beach.
NEW BUSINESS
None
MISCELLANEOUS CORRESPONDENCE
Mr. Streckenbein commented on recent correspondence from a resident requesting that we
begin work on sidewalk replacement as soon as possible. Ms. O'Brien suggested that we revisit our
plans to complete the project over three years, with work being performed only off-season.
ADJOURNMENT
6
Pelican Bay Services Division Board Regular Session
January 8,2020
IThe meeting was adjourned at 3:24 p.m. I
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR [ ] as amended ON [ ] date
7
Agenda item#6
Page 1 of 1
PBSD Projects Update February 6, 2020
6a. Street signs replacement
Contractor is at substantial completion. A zero-dollar change order was processed to extend the
contract time period by 60 days to allow the contractor to fabricate and supply materials needed to
make corrections to signs following inspection.
6b. Capital Sidewalk Improvements
On 1/17/20, Agnoli, Barber, & Brundage was selected to prepare design plans for the sidewalk
improvements. A recommendation to approve the selection committees ranking and authorize staff to
begin contract negotiations with the top ranked firm is scheduled for approval at the 2/11/2020 BCC
meeting. The executive summary is included in the backup material.
6d. Beach Dune Swale
Project is out for bid. Deadline to receive bids is 2/12/20.
Prepared by Lisa Jacob,2/6/2020
Agenda item#6b
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to approve the selection committee's ranking for Request for Professional
Services("RPS")No.20-7680,"Pelican Bay Sidewalk Improvements Design,"and authorize staff to
begin contract negotiations with the top-ranked firm, Agnoli, Barber, & Brundage, Inc., so that
staff can bring a proposed agreement back for the Board's consideration at a subsequent meeting.
OBJECTIVE: To engage the services of Agnoli Barber, & Brundage, Inc. to develop design plans for
Pelican Bay Sidewalk improvements.
CONSIDERATIONS: Collier County Ordinance 2002- 27, as amended, established the Pelican Bay
Services Division Municipal Service Taxing and Benefit Unit of Collier County, Florida, for the purpose
of providing street lighting, water management, beach re-nourishment, ambient noise management,
extraordinary law enforcement service and beautification, including but not limited to, beautification of
recreation facilities, sidewalks, street and median areas, identification markers, the maintenance of
conservation or preserve areas including the restoration of the mangrove forest preserve, and to finance
the landscaping beautification of only that portion of U.S. 41 from Pine Ridge Road to Vanderbilt Beach
Road.
Historically, the Collier County Road and Bridge Maintenance Division has maintained the asphalt
sidewalks in Pelican Bay. Due to aging infrastructure and tree roots intrusions, the existing sidewalks
originally built in the early 1980's have reached the end of their service life and can no longer be repaired
adequately to the desired standards of the Pelican Bay community. As a result, the Pelican Bay Services
Division sought proposals from consultants to design a sidewalk replacement project on certain public
roadways located in Pelican Bay.
On October 29, 2019 the Procurement Services Division released notices of RPS No. 20-7680, Pelican
Bay Sidewalk Improvements Design. Staff notified 28,965 firms, 111 interested firms
viewed/downloaded the solicitation package, and the County received five(5)proposals by the December
9, 2019, due date. Staff found all five proposals received responsive and responsible. A selection
committee met on January 10, 2020, and as described in step 1 of the solicitation documents, the
committee scored each of the proposals and shortlisted the following top five firms to move on to step 2,
presentations: (1) Agnoli, Barber & Brundage, Inc., (2) Capital Consulting Solutions, LLC, (3) Stantec
Consulting Services, Inc., (4) Q. Grady Minor and Associates, P.A., and (5) Davidson Engineering, Inc.
After the initial shortlisting,Davidson Engineering, Inc. withdrew from the step 2 presentations.
On January 17, 2020,the selection committee reconvened for the step 2, presentations and the committee
ranked the firms as follows:
Respondents:
Company Name City County State Final Responsive/Responsible
Ranking
Agnoli,Barber&Brundage, Inc. Naples Collier FL 1 Yes/Yes
Capital Consulting Solutions Naples Collier FL 2 Yes/Yes
LLC
Q. Grady Minor and Associates, Bonita Lee FL 3 Yes/Yes
P.A. Springs
Stantec Consulting Services Inc. Naples Collier FL 4 _ Yes/Yes
Davidson Engineering, Inc. Naples Collier FL Not Ranked Yes/Yes
Staff is recommending negotiations with the top ranked firm, Agnoli, Barber & Brundage, Inc. In the
Agenda item#6b
Page 2 of 3
event and agreement cannot be reached with the top ranked firm, staff would continue negotiating with
the remaining firms in ranked order until a proposed agreement can be brought back for the Board's
consideration.
FISCAL IMPACT: The proposed agreement amount is expected to be approximately$600,000 and will
be funded by Pelican Bay Irrigation and Landscape Capital Fund(322). When the actual amount is
determined and the agreement is brought back for the Board's consideration, authorization of the
necessary budget amendment to fund the sidewalk maintenance/enhancement project(50178)will be
requested.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION_ To approve the selection committee's ranking for RPS No. 20-7680, "Pelican
Bay Sidewalk Improvements Design," authorize staff to begin negotiating with the top ranked firm,
Agnoli, Barber & Brundage, Inc., and in the event that an agreement cannot be reached with that firm, to
continue negotiating with the remaining firms in ranked order, so that a proposed agreement can be
brought back for the Board's consideration at a subsequent meeting.
Prepared By: Lisa Jacob, Project Manager,Pelican Bay Services Division
ATTACHMENT(S)
1. 20-7680 NORA(PDF)
2.20-7680 Final Ranking (PDF)
3.20-7680 Solicitation (PDF)
4. [Linked] 20-7680 ABB Proposal (PDF)
Agenda item#6b
Page 3 of 3
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.F.1
Doc ID: 11401
Item Summary: Recommendation to approve the selection committee's ranking for Request for
Professional Services ("RPS") No. 20-7680, "Pelican Bay Sidewalk Improvements Design," and
authorize staff to begin contract negotiations with the top-ranked firm, Agnoli, Barber, & Brundage, Inc.,
so that staff can bring a proposed agreement back for the Board's consideration at a subsequent meeting.
Meeting Date: 02/11/2020
Prepared by:
Title: Project Manager,Associate—Pelican Bay Services
Name: Lisa Jacob
01/22/2020 9:53 AM
Submitted by:
Title: Project Manager,Associate—Pelican Bay Services
Name: Lisa Jacob
01/22/2020 9:53 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/24/2020 12:20 PM
Procurement Services Evelyn Colon Additional Reviewer Completed 01/24/2020 3:30 PM
Procurement Services Sarah Hamilton Additional Reviewer Completed 01/27/2020 11:11 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/30/2020 12:35 PM
Corporate Business Operations Sean Callahan Executive Director-Corp Bus Ops Completed 01/31/2020 11:32 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 01/31/2020 1:24 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorneys Office Review Completed 01/31/2020 1:35 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/31/2020 1:53 PM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 02/03/2020 12:23 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 02/03/2020 4:30 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 02/04/2020 8:48 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/11/2020 9:00 AM
PELICAN BAY
BALANCE SHEET
January 31,2020
(UNAUDITED)
Pelican Bay
Landscape,
Street Safety,Lake& Clam Bay Capital
Operating Fund Lighting Beach Projects Projects
109 778 ___________322m6.322
=a 320 1-11-
ASSETS
OTALASSETS
Cash and investments 4,203,049.74 2,187,829.58 5,321,615.27 290,671.57 12,003,166.16
Interest receivable - - - - -
Trade receivable,net - - - - -
Due from other governments - - 136,252.77 - 136,252.77
Total assets 4,203,049.74 2,187,829.58 5,457,868.04 290,671.57 12,139,418.93
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable 83,293.26 4,324.34 114,436.15 3,657.10 205,710.85
Wages payable - - - - -
Total liabilities 83,293.26 4,324.34 114,436.15 3,657.10 205,710.85
Fund balances:
Fund balance 4,119,756.48 2,183,505.24 5,343,431.89 287,014.47 11,933,708.08
Total liabilities and fund balances 4,203,049.74 2,187,829.58 5,457,868.04 290,671.57 12,139,418.93
Fund Balance at the end of the period 4,119,756.48 2,183,505.24 5,343,431.89 287,014.47 11,933,708.08
Unspent balance of projects:
Small projects under$200K - - 286,160.80 - 286,160.80
50066-PBSD Landscape Improvement - - 378,872.21 - 378,872.21
50126-Beach Renourishment - - 878,883.89 - 878,883.89
50143-PBSD Field Operation Center Improvements - - 316,417.56 - 316,417.56
50154-Hurricane Irma - - 631,227.21 - 631,227.21
51026-PBSD Lake Bank Restoration - - 1,112,676.98 - 1,112,676.98
51100-Clam Bay Restoration - - - 291,155.81 291,155.81
Total unspent balance of major projects - - 3,604,238.65 291,155.81 3,895,394.46
Budgeted reserves:
991000-Reserve for contingencies 115,100.00 - - - 115,100.00
991700-Reserve for disaster relief 680,900.00 - - - 680,900.00
992090-Reserve for sinking fund - - 500,000.00 - 500,000.00
993000-Reserve for capital outlay 200,000.00 90,000.00 - - 290,000.00
994500-Reserve for future construction and improvement - 1,534,800.00 - - 1,534,800.00
998000-Reserve for cash 291,300.00 150,000.00 - - 441,300.00
Total budgeted reserves 1,287,300.00 1,774,800.00 500,000.00 - 3,562,100.00
Budgeted commitments at the end of the period 1,287,300.00 1,774,800.00 4,104,238.65 291,155.81 7,457,494.46
Projected excess(deficit)fund balance 2,832,456.48 408,705.24 1,239,193.24 (4,141.34) 4,476,213.62
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Agenda item#7b
Page 1 of 2
Clam Bay Update-February 2020
Clam Bay. Several areas of stressed mangroves, identified in the 2019 annual report, will be closely
monitored in 2020. Other needs include replacing a canoe trail sign at marker 6 and developing a
proposal for addressing the treatment and removal of scaevola, a type 1 exotic, in the coastal scrub.
Clam Pass. In January the tidal ratio at marker 4 was above .7 and at marker 12 it was above .6,
meaning the flow into and out of Clam Pass at the end of January was very good. The tidal ratio at
marker 32 in northern Clam Bay has improved each month since October which is a good sign. The
tidal gauge at marker 26 has been replaced so the data are now available.
Thanks to Denise McLaughlin for her excellent article on Clam Pass dredging in the Early February
Pelican Bay Post.
Information on the approximate number of days/weeks needed to complete each activity to dredge
Clam Pass was requested on August 22, 2019. Hopefully this information will be available for the
Clam Bay Committee meeting on March 12, 2020.
Water Quality.
Total phosphorus and total nitrogen. Six months of WQ data on TP and TN have been received from
the County Lab, but not yet reported by Dr. Tomasko. Hopefully these reports will be available for
the March Clam Bay Committee meeting.
Copper. Copper results for October 2019 through December 2019 are excellent with only one of 27
water samples exceeding the allowable limit.
FDEP Water Quality Findings. Water quality data for Clam Bay used by Florida's Department of
Environmental Protection in its recent report on water quality in Collier County's waterways, has
been requested from FDEP.
Clam Bay Committee. The Clam Bay Committee will meet on March 12, 2020 at 1:30pm. in PBSD's
office.
Prepared by Susan O'Brien
February 7, 2020
Agenda item#7b
Page 2 of 2
Agenda item#7c
Page 1 of 2
PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE REPORT
The PBSD Landscape and Safety Committee met on January 16,
2020 at 1 :00PM in the PB Community Center. The following items
were discussed:
1 . Staff Reported:
a. The selection committee tasked with the responsibility to
select the civil engineering firm that will oversee and design
Pelican Bay's new sidewalks will select that firm during the
week of January 20th.
b. The street sign project is well underway. The bases will be
camouflaged to blend them into their surroundings.
c. Dying plants and those not doing well will be replaced.
d. 5 hardwood trees have been identified as rotting internally
and will be replaced. They are located on the southern end
of Pelican Bay Blvd.
2. At the chairman's request, Alex Mumm (PBSD Senior
Field Supervisor and Chad Coleman (PBSD Operations
Manager) will accompany him on a Line-of-Sight Survey
of major intersections.
3. Committee Member, Peter Griffith, proposed a pilot tree
planting and replacement project be undertaken.
He was asked to develop a tree planting program with Alex
Mumm that could be implemented over the next 12 months
taking into account (1 ) the Sidewalk Replacement Project;
(2) Association land and adjacent easements; (3) existing
utilities; (4) cost and (5) resident input when there is
adjacent impacts.
Mr. Griffith envisions a 30-50 tree initial pilot project.
The consensus of the committee was that the initial
Agenda item#7c
Page 2 of 2
tree planting project will give direction going forward
for a comprehensive tree planting program (especially
as the sidewalk project progresses).
4. Chad Coleman and Lisa Jacob, PBSD Project Mgr.,
gave a slide presentation of the PBSD's sidewalk repair
program.
Although we are replacing the existing asphalt with 6 foot
concrete sidewalks, the need for repairs are critical.
As evidenced by the photos presented, staff is fulfilling that
responsibility with repairs of the highest quality.
Submitted By: Joe Chicurel, PBSD Landscape & Safety
Committee Chairman