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Agenda 02/25/2020 Item #16E 9 (Administrative Reports)02/25/2020 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular administrative report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • One (1) change order that in aggregate modify contracts by $0.00 and add 0 calendar days to completion periods, see attached summary and backup for details; and • Zero (0) amendments this period with a fiscal impact of $0.00; and • Zero (0) after the fact memos with a fiscal impact of $0.00 FISCAL IMPACT: The net total for the one (1) item is $0.00 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0225 Change Order Report - FY20 (PDF) 2. Change Order 1A.5 (PDF) 16.E.9 Packet Pg. 2490 02/25/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.9 Doc ID: 11691 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 02/25/2020 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 02/19/2020 10:00 AM Submitted by: Title: Manager - Procurement – Procurement Services Name: Sandra Herrera 02/19/2020 10:00 AM Approved By: Review: Procurement Services Catherine Bigelow Additional Reviewer Completed 02/19/2020 10:02 AM Procurement Services Sandra Herrera Additional Reviewer Completed 02/19/2020 10:06 AM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 02/19/2020 10:07 AM Administrative Services Department Len Price Level 1 Division Reviewer Completed 02/19/2020 11:10 AM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/19/2020 11:10 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/19/2020 11:12 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/19/2020 11:22 AM Office of Management and Budget MaryJo Brock Additional Reviewer Skipped 02/19/2020 11:38 AM Budget and Management Office MaryJo Brock Additional Reviewer Skipped 02/19/2020 11:38 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/19/2020 12:22 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/25/2020 9:00 AM 16.E.9 Packet Pg. 2491 Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length    Change in length        (%)1 1 17-7198 5 2/18/2020Phase 1A Collier County Sports ComplexManhattan Construction Florida, Inc.Facilities Management - Margaret Bishop$30,757,765.00 $27,170,681.92 $0.00 $27,170,681.92 0.00% 396 0 396 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days2/25/2020 1 $0.00 016.E.9.aPacket Pg. 2492Attachment: 0225 Change Order Report - FY20 (11691 : Procurement Services Administrative Reports) 16.E.9.bPacket Pg. 2493Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) SchneebergerSara Digitally signed by SchneebergerSara Date: 2020.02.19 10:50:28 -05'00' 16.E.9.b Packet Pg. 2494 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2495 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2496 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2497 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2498 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2499 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2500 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2501 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2502 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2503 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2504 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2505 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2506 Attachment: Change Order 1A.5 (11691 : Procurement Services Administrative Reports) 16.E.9.b Packet Pg. 2507 Attachment: Change Order 1A.5 (11691 : 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