The URL can be used to link to this page

Agenda 02/25/2020 Item #16C 3 (ITB #19-7670 w/Shred Quick Inc)02/25/2020 EXECUTIVE SUMMARY Recommendation to award an agreement for Invitation to Bid (“ITB”) 19-7670, Mobile On-Site and On-Call Shredding Services, to Shred Quick, Inc., for on-site and on-call shredding services at all Solid and Hazardous Waste Management Division (“SHWMD”) facilities and remote county events. OBJECTIVE: To ensure the SHWMD mission of delivering the best value, high quality, sustainable solid waste management services that meet our customers’ expectations by maintaining the monthly and daily shredding services offered by the SHWMD to Collier County residents at its recycling centers CONSIDERATIONS: Collier County SHWMD provides residents with paper shredding services at four of the County’s Recycling Drop-Off Centers, monthly and at semiannual events. In 2019 alone, the Collier County Recycling program was able to successfully recycle approximately 30,758 tons of residential single stream recycling, and 1,200 tons of recycling from the Household Hazardous Waste program. SWHMD Shredding services allows a safe and secure outlet to property dispose of office paper while sustaining the future of the environment, the community and exceeding customer expectations. Those services have been historically procured annually by obtaining three quotes for events and by utilizing a State cooperative contract for daily collection from Recycling Drop-off Centers, which ends in March of 2020. To competitively ensure cost savings and continue this valued service, the Procurement Services Division released the notice of ITB 19-7670 for Shredding Services on October 7, 2019. The ITB reached 3,217 vendors; thirty-eight (38) vendors downloaded bid packages, and the County received one (1) bid. The County extended the bid due date an additional week to allow for further outreach to vendors but did not receive any other bids. After the closing of this bid, Procurement reached out to additional vendors, who had downloaded the solicitation but had not submitted a bid. The feedback received was that based on their location they were unable to provide competitive prices. After careful review of the bid and submitted references, SHWMD determined the prices and service level submitted would meet expectations and the criteria needed to provide the current level of service to Collier County residents. This review includes annual review of historical pricing for event shred prices. Additionally, staff obtained quotes prior to the ITB process. In FY20 those three-quotes were rates of $145, $161, and $225 per hour for the same level of service. The pricing analysis for onsite per pound shredding was conducted for FY20 prior to offering the service to residents. The State cooperative contract provided the best price option. The contract pricing for “ITB” matched the competitive State rate. Service Current Cost New Cost Difference Daily shredding per pound $0.05 $0.05 $0.00 Event shredding per hour $145.00 $100.00 -$45.00 The contract pricing provided from the ITB 19-7670 is the most competitive and reasonable SHWMD has ever received and Staff recommends the award. FISCAL IMPACT: Funding for mobile shredding services is budgeted in the Solid and Hazardous Waste Management, Fund (470). The historical spending has been approximately $35,000 per year. However, annual expenditures may vary depending on operational needs. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this action. 16.C.3 Packet Pg. 1887 02/25/2020 LEGAL CONSIDERATION: This item is approved as to form and legality and requires a majority vote for Board approval. -SRT RECOMMENDATION: To award ITB #19-7670, Mobile On-site and On-Call Shredding Services, to Shred Quick Inc., and authorize the Chairman to sign the attached agreement. PREPARED BY: Taylor Sawatzky, Recycling Coordinator, Solid and Hazardous Wast e Management Division ATTACHMENT(S) 1. 19-7670 ShredQuick,Inc_Insurance_1-17-20 (PDF) 2. 19-7670 Solicitation (PDF) 3. [Linked] 19-7670 ShredQuick Proposal (PDF) 4. 19-7670 Bid Tabulation (PDF) 5. 19-7670 Notice of Recommended Award (PDF) 6. 19-7670 Addendum 1 (PDF) 7. 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (PDF) 16.C.3 Packet Pg. 1888 02/25/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.3 Doc ID: 11447 Item Summary: Recommendation to award an agreement for Invitation to Bid (“ITB”) # 19-7670, Mobile On-Site and On-Call Shredding Services, to Shred Quick, Inc., for on-site and on-call shredding services at all Solid & Hazardous Waste Management Division facilities and remote county events. Meeting Date: 02/25/2020 Prepared by: Title: – Solid and Hazardous Waste Name: Nadine Dunham 01/22/2020 3:16 PM Submitted by: Title: – Solid and Hazardous Waste Name: Kari Hodgson 01/22/2020 3:16 PM Approved By: Review: Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/22/2020 4:28 PM Procurement Services Evelyn Colon Additional Reviewer Completed 01/24/2020 8:15 AM Procurement Services Viviana Giarimoustas Additional Reviewer Completed 01/27/2020 8:47 AM Procurement Services Priscilla Doria Additional Reviewer Completed 01/27/2020 12:16 PM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 01/27/2020 2:05 PM Public Utilities Operations Support AmiaMarie Curry Additional Reviewer Completed 01/29/2020 1:32 PM Solid and Hazardous Waste Kari Hodgson Additional Reviewer Completed 01/30/2020 11:54 AM Procurement Services Sandra Herrera Additional Reviewer Completed 01/31/2020 2:10 PM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 02/03/2020 8:50 AM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 02/04/2020 4:50 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/06/2020 8:58 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/06/2020 9:18 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/06/2020 2:58 PM Budget and Management Office Ed Finn Additional Reviewer Completed 02/14/2020 6:17 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/18/2020 12:18 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/25/2020 9:00 AM 16.C.3 Packet Pg. 1889 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY $ $ 5121 Ehrlich Road, Ste. 111 Seibert Insurance Agency Cert ID 1800 3295 Tamiami Trail E North Amer Capacity 25038 Allied of America 10127 Nationwide of America 25453 Allied Property and Casualty 42579 FHM 10699 01/17/2020 8374 Market Street Y 12/27/2019 12/27/2020ACPCAP3009075540 B Cyber/Network Liability Uninsured Motorist N tina@seibertagency.com 12/27/2019 12/27/2020 Y ACPBAL3019075540 C D E A X X X X Karyn Roeling Tampa FL 33624 Naples FL 34112 Lakewood Ranch FL 34202 (813) 960-4672 (941) 755-2600 (813) 960-4689 X X X X X X X 1,000,000 500,000 100,000 500,000 1,000,000 500,000 2,000,000 2,000,000 2,000,000 5,000 5,000,000 12/27/2019 12/27/2020ACPGLZO3019075540 12/29/2019 12/29/2020WC306-0026760-2019A 1,000,000 1,000,000 2,000,000 2,000,000 Med Pay $5,000 Collier County Board of County Commissioners Collier County Board of County Commissioners is included as an additional insured under the captioned Commercial General Liability and Automobile Liability Policies on a primary and non-contributory basis if and to the extent required by written contract for any and all work performed on behalf of Collier County, and is subject to the terms of the policy. 30 days notice of cancellation. ShredQuick Inc US Datashred Inc PIP $10,000 02/06/202002/06/2019C-4LQL-089928-CYBER-2018 C-4LQL-089928-CYBER-2018 02/06/2019 02/06/2020 5,000,000AProfessional Liability Page 1 of 1 16.C.3.a Packet Pg. 1890 Attachment: 19-7670 ShredQuick,Inc_Insurance_1-17-20 (11447 : Mobile On-Site and On-Call Shredding Services) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS INVITATION TO BID (ITB) FOR MOBILE ON-SITE AND ON-CALL SHREDDING SERVICES SOLICITATION NO.: 19-7670 VIVIANA GIARIMOUSTAS, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8375 Viviana.Giarimoustas@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Consultant may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.C.3.b Packet Pg. 1891 Attachment: 19-7670 Solicitation (11447 : Mobile On-Site and On-Call Shredding Services) 2 SOLICITATION PUBLIC NOTICE INVITATION TO BID (ITB) NUMBER: 19-7670 PROJECT TITLE: MOBILE ON-SITE AND ON CALL SHREDDING SERVICES PRE-BID MEETING: NON-MANDATORY, October 21, 2019 10:00 AM EST PRE-BID LOCATION: North Collier Recycling Center 9950 Goodlette Frank Rd. Naples, Florida 34109 DUE DATE: Friday, November 8, 2019 10:00 AM EST PLACE OF BID OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Collier County Solid and Hazardous Waste Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “ITB”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Procurement Ordinance. Historically, County departments have spent on average $49,000; however, this may not be indicative of future buying patterns. The level of service is expected to increase in the following year and average spend is expected to increase to $80,000 annually. BACKGROUND Collier County Solid and Hazardous Management is requesting vendors submit pricing for on-site and on-call shredding services at County facilities and remote County events. The on-site shredding mobile and secured services are a monthly service provided to Collier County residents at Solid and Hazardous Waste Management facilities. TERM OF CONTRACT The contract term, if an award(s) is/are made it is intended to be for three (3) years with two (2) one (1) year renewals. Prices shall remain firm for the initial term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. AWARD CRITERIA ITB award criteria are as follows:  The County’s Procurement Services Division reserves the right to clarify a vendor’s submittal prior to the award of the solicitation.  It is the intent of Collier County to award to the lowest, responsive and responsible vendor(s) that represents the best value to 16.C.3.b Packet Pg. 1892 Attachment: 19-7670 Solicitation (11447 : Mobile On-Site and On-Call Shredding Services) 3 the County.  For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: • Lowest total bid  Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: • Award to a Primary and Secondary vendor  The County reserves the right to issue a formal contract, standard County Purchase Order, or utilize the County Purchasing Card for the award of this solicitation.  Primary vendor shall respond either via phone or e-mail within 24 hours of requested service or the County will move on to Secondary vendor.  The county retains the right to add or subtract sites and/or levels of service at any time. DETAILED SCOPE OF WORK The Collier County Solid & Hazardous Waste Management Division is looking to increase the shredding services offered to residents within Collier County. Services provided by the awarded vendor shall be all inclusive with no additional fees added. Vendors must also meet or exceed federal, state, and local requirements for the collection, shredding, and disposal of documents. Specific qualifiers that are required include but not limited to the following: • Responds via phone/email within 24 hours • Provide detailed invoices within 15 days of the start of each month. • Provide certificate of destruction immediately after services are rendered • Maximize efficiency throughout the contractor’s pickup up schedule Shredding Services (Category 1) At a minimum provide the following:  Provide continuous 8-hour level of service for the County on a monthly basis as well as for two special events during the year. o In the event one truck gets full a secondary truck must be provided to maintain service to residents.  A shredding truck shall be provided the first Saturday of every month from 8:00 AM to 4:00 PM at the following locations: o Naples Recycling Drop-Off Center o North Collier Recycling Drop-Off Center o Northeast Drop-Off Center  Provide the weight of shredded material collected in tons for each location within five (5) business days of each event. Roll Carts and On-Call Services (Category 2 and 3) At a minimum provide the following:  Service existing County owned recycling containers.  You may need to provide industry standard secured (lockable) 96-gallon roll carts to meet the required shredding needs.  Provide on-call shredding services that are performed on site  Be able to provide the same level of service to all six locations  County staff will not transport shredding containers from one location to another, the awarded vendor must be able to shred on location.  Provide the weight of shredded material collected in tons for each location within five (5) business days of each service Locations • Northeast Recycling Drop-off Center for each Event 825 39th Ave NE • Naples Recycling Drop-off Center for each Event 9950 Goodlette Frank Rd • North Collier Recycling Drop-off Center for each Event 2640 Corporate Flight Dr • Marco Island Recycling Drop-off Center 990 Chalmer Dr. Marco Island • Hazardous Materials Collection Center 3728 White Lake Boulevard • Immokalee Transfer Station 990 Stockade Road Immokalee 16.C.3.b Packet Pg. 1893 Attachment: 19-7670 Solicitation (11447 : Mobile On-Site and On-Call Shredding Services) 4 VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List): The Solicitation Submittal has been signed. The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. Affidavit for Claiming Status as a Local Business, if applicable. Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State). E-Verify/Immigration Affidavit (Memorandum of Understanding). The County requests that the vendor submits three (3) completed reference forms from clients (during the past 5 years) whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using the Reference Form provided. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant work. 16.C.3.b Packet Pg. 1894 Attachment: 19-7670 Solicitation (11447 : Mobile On-Site and On-Call Shredding Services) Project Manager: Taylor Sawatzky Procurement: Viviana Giarimoustas Opened: 11/19/19 Witness: Geoff Thomas Bid Tabulation 19-7670 Mobile On-Site and On-Call Shredding Services Notifications Sent: 3,217 Downloaded: 38 Submissions: 1 * Estimates are provided for bidding purposes only and may not be indicative of actual use.ShredQuick Location *Estimated Hours (8hrs x 14 events = 112hrs) Price Per Hour Total Naples Recycling Drop-off Center 112 $ 100.00 $ 11,200.00 North Collier Recycling Drop-off Center 112 $ 100.00 $ 11,200.00 Northeast Drop-off Center 112 $ 100.00 $ 11,200.00 Total:33,600.00$ Location Estimated Units Unit Price Total Marco Island Recycling Center 4 $ 14.95 59.80$ Household Hazardous Waste Facility 4 $ 14.95 59.80$ Immokalee Transfer Station 4 $ 14.95 59.80$ Naples Recycling Center 4 $ 14.95 59.80$ North Collier Recycling Center 4 $ 14.95 59.80$ North East Recycling Center 4 $ 14.95 59.80$ Total:358.80$ Location Estimated Pounds Price per Pound Total All county departments 500 0.05$ 25.00$ Marco Island Recycling Center 500 0.05$ 25.00$ Household Hazardous Waste Facility 500 0.05$ 25.00$ Immokalee Transfer Station 500 0.05$ 25.00$ Naples Recycling Center 500 0.05$ 25.00$ North Collier Recycling Center 500 0.05$ 25.00$ North East Recycling Center 500 0.05$ 25.00$ Total:175.00$ Total Bid (Category 1-3)34,133.80$ Description YES/NO Form 2: Vendor Check List YES Form 3: Conflict of Interest Affidavit YES Form 4: Vendor Declaration Statement YES Form 5: Immigration Affidavit Certification YES Form 6: Vendor Substitute W – 9 YES Form 7: Vendor Submittal – Local Vendor Preference Affidavit YES Insurance and Bonding Requirements YES E-Verify YES 19-7670 Mobile On-Site and On Call Shredding Services Pricing must be all inclusive. Mark up for any parts, leased equipment, materials, equipment, etc. shall be 10%. Documentation of awardees' cost must be provided with actual invoice from the supplier. Mark up for subcontractors shall be 15%. After hours will be calculated at 1 and 1/2 time. "Normal Business" hours is defined as County business hours; Monday through Friday 7:00 am to 5:00 pm. "After Hours" rates apply to weekends, County holidays and Monday through Friday after 5:00 pm and before 7:00 am. If a requested service starts during Normal Business hours and extends into the After hours period, the After Hours rate shall only be charged for time actually worked during the After Hours period. Category 1 Shredding Services Category 2 Roll-Carts Category 3- On-Call Services 1 of 1 16.C.3.d Packet Pg. 1895 Attachment: 19-7670 Bid Tabulation (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.e Packet Pg. 1896 Attachment: 19-7670 Notice of Recommended Award (11447 : Mobile On-Site and On-Call Shredding Services) Addendum #1 Date: November 8, 2019 From: Viviana Giarimoustas, Procurement Strategist To: Interested Bidders Subject: Addendum # 1 Solicitation # 19-7670 Mobile On-site Document and Hard Drive Shredding The following clarifications are issued as an addendum identifying the following clarification to the scope of work, changes, deletions, or additions to the original solicitation document for the referenced solicitation: Change 1. This solicitation is being extended to Tuesday, November 19, 2019 10:00 AM EST. If you require additional information please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Email: Viviana.Giarimoustas@colliercountyfl.gov Telephone: (239) 252-8375 16.C.3.f Packet Pg. 1897 Attachment: 19-7670 Addendum 1 (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1898Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1899Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1900Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1901Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1902Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1903Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1904Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1905Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1906Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1907Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1908Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1909Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1910Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) SHREDQUICK, INC. 16.C.3.g Packet Pg. 1911 Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1912Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1913Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1914Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1915Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) 16.C.3.gPacket Pg. 1916Attachment: 19-7670 ShredQuick,Inc_Contract_VendorSigned_Revised (11447 : Mobile On-Site and On-Call Shredding Services) Proposal for On-Site Document Destruction Service Prepared for Collier County Board of County Commissioners Prepared by David Reed, CEO ShredQuick November 5, 2019 November 5, 2019 Vivianna Giarimoustas Collier County Board of County Commissioners 3295 Tamiami Trail East, Bldg C-2 Naples, FL 34112 Dear Vivianna: Thank you for the opportunity to bid our on Solicitation No. 19-7670. ShredQuick provides on-site shredding since 2002. We are a certified woman owned and certified small business. We give back to the community and donate a portion of our revenue to the Big Brothers Big Sisters. 4 Reasons Why More People Choose Us 1. Highest Security Rating ShredQuick is AAA Certified for onsite shredding by the National Association for Information Destruction every year since 2002. 2. Locally Owned & Operated ShredQuick is locally owned and operated since 2002. 3. Competitive Prices We don’t quote you a low price and then slam you with hidden fees. We offer competitive, up-front prices and guarantee your price in writing. 4. “On Time or Shred Free” Service Guarantee We’re so confident in our service we offer “On Time or Shred Free” service guarantee. That means that if we’re ever late for your reoccurring service…it’s FREE! As a valued ShredQuick client you can also expect that your phone calls will be answered by a person (not voice mail), and that a senior level manager will always be available to address your concerns. ShredQuick is locally owned and operated, providing personal service. If you have any questions regarding our services or our proposal, please contact me. Sincerely, David Reed, CEO Contents 1. How to Choose the Right Shredding Company 2. Security 3. ShredQuick’s Automated Shredding Process 4. Better Business Bureau 5. $5,000,000 Insurance Protection 6. ShredQuick Appearance and Behavior Standards 7. Client Bill of Rights 8. ShredQuick Donates to The Children’s Home & Big Brothers Big Sisters 9. Certifications 10. ShredQuick Recycles! Here’s What Some of our Clients are Saying About ShredQuick “We chose ShredQuick because of their great price, but we stay with them because they offer great service.” Elaine Jordan Valencia Hills Health & Rehabilitation Center “My old shredding company never showed up when they said they would. ShredQuick not only services us on time, they’ve been great at helping us with our emergency shredding needs.” Linda Maxwel Lanier Upshaw Insurance “Everything I was told during ShredQuick’s sales presentation matched what their customers were saying. They do an outstanding job!” Antonio Zambrano First Watch Restaurants “ShredQuick has performed flawlessly for us. We’re very happy with them.” Terry McCurray The Children’s Home 1. How to Choose The Right Shredding Company Don’t Hire Any Shredding Company Until You’ve Asked Them These Nine Revealing Questions INFORMATION SECURITY 1. What type of shredding services do you offer? There are three types of shredding services. On-site shredding is the most secure because all confidential materials are shredded on-site, at your location.  ShredQuick specializes in on-site shredding. 2. Will any of your employees ever touch my confidential documents? Off-site shredding companies get top dollar for recycling your paper, because they separate the white documents (like copy paper and stationery) from the colored documents (such as yellow legal paper and file folders). So if you choose off-site shredding, someone will have to hand sort all your confidential documents. This unwanted access to your confidential information can expose your customers to identity theft and fraud...and expose your organization to severe fines, bad publicity and lost business.  ShredQuick never touches your confidential materials for any reason. 3. Are you AAA Certified by the NAID? The National Association of Information Destruction (NAID) acts as an independent auditor, checking a shredding company’s compliance in 22 critical areas, including everything from shred size to employee background checks. They award their highest rating, “AAA Certified,” to only a handful of companies that offer the ultimate in secure document shredding. In fact, of the 123 shredding companies operating in Florida, only 16 have been AAA Certified by NAID. But buyer beware! Some unscrupulous shredding companies will claim to be AAA NAID Certified just to get your business. Make sure to ask for a copy of their NAID AAA Certified certificate as proof of their standing.  ShredQuick was the first shredding company in the area to be AAA NAID Certified. 4. Do you prescreen employees for criminal activity and also test them for drugs? There are some people that you just don’t want anywhere near your office…especially if they might have access to your confidential information. Ask for proof that an independent auditor (like NAID) has reviewed the criminal background checks conducted by the shredding company on all their employees that come in contact with confidential information. And that these same employees undergo random drug testing.  ShredQuick performs criminal background checks on all our employees and uses a firm to conduct ongoing random drug tests of every single member of our organization. We also submit to an independent audit of these checks and tests by the NAID. CUSTOMER SERVICE 5. Do you offer an “On Time or Shred Free” service guarantee? You can’t afford to hire a shredding company that misses your pickup day. Because that means your shred bins are overflowing. It also means that your confidential documents could fall into the wrong hands. Insist that your shredding company offers an “On Time or Shred Free” service guarantee.  ShredQuick offers an “On-Time or It’s Free” Service Guarantee. If we miss your regularly scheduled appointment, we’ll shred your confidential information for free! 6. Can you shred three ring binders, CDs and hard drives or do you just shred paper? Most shredding companies use outdated equipment that can’t shred anything but paper. That means someone may have to sift through your bins, take out the binders and snap open the rings to remove the documents. But there is a better way. Some shredding companies have invested in high tech shredding trucks. This technologically advanced equipment shreds everything, including paper, binders, CDs and even hard drives.  ShredQuick uses high tech trucks that can shred almost anything from three ring binders to CDs and even hard drives. 7. What kind of insurance protection do you provide? All shredding companies provide general liability insurance to protect their customers in the unlikely event that confidential documents fall into the wrong hands. However, most limit this protection to $1,000,000. Additionally, few shredding companies take the extra step to supplement this coverage with Errors & Omissions Insurance. Make sure your shredding company provides at least $3,000,000 in general liability insurance as well as Errors & Omissions insurance.  ShredQuick exceeds industry standards with general liability insurance coverage of $3,000,000 as well as Errors & Omissions insurance. PRICE 8. Are there any hidden charges? Some shredding companies will quote you a low, low price and then they’ll slam you with hidden fees like fuel charges, security fees and pick up fees. Other shredding companies charge by the minute to shred your documents. So you’re actually paying them to go slow. Get an exact quote in writing and always ask if there are any additional charges. That way you can be sure the price they quote is the price you’ll pay.  ShredQuick provides our services for a low fee, with no hidden charges. 2. Security ShredQuick Awarded AAA NAID Certification It is easy for some shredding companies to make false claims and promises when no one is checking up on them. But ShredQuick offer proof, not promises, by submitting to a 22-point on-site audit performed by the National Association for Information Destruction (NAID). NAID is the watchdog of the shredding industry. NAID acts as an independent auditor, checking a shredding company's compliance in 22 critical areas, including everything from shred size to employee background checks. They award their highest rating, "AAA Certified," to only a handful of shredding companies that offer the ultimate in secure document shredding. As part of their audits, NAID verifies the following: • Pre-employment and random criminal background checks on all employees • Pre-employment and random drug screening for all employees • Certified proof that shredded output is unreadable • $3,000,000 general liability insurance • Service Tech’s and helpers wear a company uniform, and display picture ID badges • Comprehensive written security policies and procedures • Owners and officers have a third party background check on file • All employees sign a Confidentiality, and Non-Disclosure Agreement The National Association of Information Destruction (NAID) is the watchdog of the shredding industry. NAID is a non-profit association formed in 1993 dedicated to the advancement, professionalism, and high ethical standards of the information destruction industry. NAID’s sole purpose is to educate business and government of the need for secure destruction of confidential information. With hundreds of members across North America, NAID has grown to become the recognized authority on secure information destruction. Of the 140 shredding companies operating in Florida, only 16 have been AAA Certified by NAID. ShredQuick is the only company in the Tampa Bay area to be AAA Certified by NAID every year, since 2002. Make sure that the shredding company you choose is AAA NAID Certified. And don't just take their word for it. (Some companies will say anything to get your business, because they know most people won't bother to check.) Ask to see a copy of their current AAA NAID Certification. 3. ShredQuick’s Automated Shredding Process Our shredding equipment provides the ultimate level of security because our personnel never touch your confidential documents. They are fed into our shredder automatically - not by hand. In addition, our process is fast and efficient because the shredding truck does all the work. You can witness the entire shredding process. Plus, there is a camera inside the shredder showing your documents being shredded. 4. Better Business Bureau ShredQuick is a proud member of the Better Business Bureau with an A rating and excellent track record of no complaints. 4. Better Business Bureau BBB Accreditation is an honor – and not every company is eligible. Businesses that meet our high standards are invited to join BBB. Businesses meeting BBB standards are presented to local Boards of Directors (or designees) for review and acceptance as a BBB Accredited Business. BBB ensures that high standards for trust are set and maintained. We exist so consumers and businesses alike have an unbiased source to guide them on matters of trust. We provide educational information and expert advice that is free of charge and easily accessible. BBB is the resource to turn to for objective, unbiased information on businesses. Our network of national and local BBB operations allows us to monitor and take action on thousands of business issues affecting consumers at any given time. 5. Insurance Coverage All shredding companies provide general liability insurance to protect their customers. However, most of these shredding companies limit this protection to $1,000,000. But, this coverage may not be good enough. That’s why ShredQuick exceeds industry standards by providing general liability insurance coverage of $3,000,000 to each and every customer. Then as an added layer of protection, we supplement this coverage with $5,000,000 Errors and Omissions Insurance. If the unthinkable happens, Errors & Omissions Insurance covers claims resulting from the misuse or mishandling of your records or documents. Any of these could be damaging to your business, but would NOT be insured without the proper professional liability policy in place. In addition, and most importantly, this policy provides indemnification for damages resulting from intentional acts of a shredding contractor’s employees and coverage for negotiable instruments. Finally, ShredQuick employees are Bonded. 6. ShredQuick Employee Appearance, Behavior & Certification Standards Our clients have high expectations. They insist that all their service companies offer only well-trained employees that act in a professional and courteous manner. That’s why ShredQuick developed the Employee Appearance, Behavior & Certification Standards. All our drivers must adhere to a strict code of conduct and complete extensive training requirements, BEFORE they are allowed to step foot in your facility. Employee Appearance Standards  DO wear a clean uniform at all times  DO display a picture ID badge  DO keep your hair clean and neat  DO maintain a clean shaven appearance Employee Behavior Standards  DO NOT use foul language  DO NOT eat or drink on client’s property  DO NOT smoke on the job* *Note: We hire only non-smokers due to our safety standards Certification Standards To be certified all ShredQuick employees must complete the following  An apprenticeship of at least 80 hours of on the job training  Customer service training  Job safety training  “Meets Standards” or better on quarterly performance reviews  Minimum client satisfaction survey rating of 97.3%  Previous employment verification  Criminal background check  Pre-employment drug test  Ongoing random drug screening _________________________________________ __________________ Employee Signature Date 7. Client Bill of Rights ShredQuick set the standards for area shredding companies by creating our Client Bill of Rights. This document details what clients should expect from a shredding company and reflects our commitment to you. Highest Information Security You have a right to expect that your shredding company will guarantee you the highest level of information security, by complying with all twenty-two critical requirements necessary to be AAA Certified by The National Association of Information Destruction (NAID) You have a right to expect that no shredding company employee will ever touch your confidential documents. All confidential information should go directly from your bin to the shredder and should never be hand sorted for recycling purposes. Lowest Price • You have a right to the guaranteed lowest price for shredding services. If you find a lower price your shredding company should discount that price by an additional 10%. On-Time Service • You have a right to guaranteed on time service. Your shredding company should pick up at your location on your regularly scheduled day, and if they miss the service date for any reason, they should shred your materials for free. • You have a right to expect that if you call your shredding company with a question or a comment that an actual person (and not voice mail) will take your call, address your concerns, and if necessary, put you in touch with a senior management person on the very same day that you call. Employee Conduct & Appearance • You have a right to expect that all shredding company employees that come into your building will be clean cut, well groomed and wear a uniform with an ID badge. • You have a right to expect that your shredding company will perform criminal background checks on prospective employees, as well as ongoing random drug testing on everyone that comes in contact with you and your confidential materials. Insurance Protection • You have a right to expect your shredding company will provide complete insurance coverage with general liability insurance of $3,000,000, plus Errors and Omissions insurance as an added layer of protection. Convenience • You have a right to expect that your shredding company will shred more than just paper. You should not have to remove confidential materials from three ring binders or find other destruction options for your CDs and computer hard drives. • You have a right to expect that your shredding company will use only high tech, high speed shredding trucks that shred four times faster than outdated trucks, so that you won’t have to wait around forever while the shredding company destroys your confidential materials. 8. Supporting Non-Profits ShredQuick donates a portion of our revenue to The Children’s Home and Big Brothers Big Sisters. Both organizations do wonderful work with children who need some help. The Children’s Home is a child and family-centered organization that is positioned to care for struggling families and children seeking the comfort of a loving family. With roots that can be traced back to 1892, they have been a beacon in the community—providing a safe haven for children who have suffered abuse, neglect or abandonment. Big Brothers / Big Sisters of the Sun Coast believes that inherent in every child is the ability to succeed and thrive in life. Big Brothers Big Sisters makes meaningful, monitored matches between adult volunteers (“Bigs”) and children (“Littles”), ages 6 through 18, in the communities we serve. We develop positive relationships that have a direct and lasting effect on the lives of young people. Supporting Local Businesses ShredQuick’s support of our community doesn’t end with assistance to deserving non- profit groups. Unlike national shredding companies where only 43% of their income stays in the community, 73% of ShredQuick’s income stays in our community. Our profits are not shipped out of state. We reinvest the profits earned from our customers back into our community. We also buy from locally owned businesses whenever possible and do all we can to help promote local businesses to our customers 9. Certifications 10. ShredQuick Recycles! ShredQuick shreds hundreds of tons of paper per month and 100% of it is recycled. • Every ton of paper recycled saves 17 trees, 7000 gallons of water 4,100 kilowatts of electricity and frees up 3.3 cubic yards of space in our landfills. • Americans throw away enough office and writing paper annually to build a wall 12 feet high stretching from Los Angeles to New York. • Every day American businesses generate enough paper to circle the Earth 20 times. • Every year each American household receives an average of 1.5 tree's growth of bulk mail advertising — commonly known as "junk mail." • Recycling reduces the amount of environmental degradation and saves resources. • Recycling conserves natural resources including forest lands reducing the need for mining and drilling activities disrupting habitats. • Recycling reduces the amount of carbon dioxide and methane in the atmosphere. • Recycling uses less energy than processing virgin materials, thereby reducing the amount of carbon dioxide released from burning coal, oil, and natural gas. • Recycling produces more jobs by benefiting local governments through waste management and encourages businesses to become innovative in product manufacturing and design using recycled materials. Reference Questionnaire Solicitation: 19-7670 Reference Questionnaire for ShredQuick, Inc. (Name of Company Requesting Reference Information) David Reed (Name of Individuals Requesting Reference Information) Name: Marge Brandt (Evaluator completing reference questionnaire) Company: Bonita Community Health Center (Evaluator’s Company completing reference) Email: mbrandt@bonitahealthcenter.com Fax: 239.949.6175 Telephone: 239.949.1050 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: On-site document shredding. Completion Date: ON Going Project Budget: _______________________________ Project Number of Days: _______________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 Reference Questionnaire Solicitation: 19-7670 Reference Questionnaire for: ShredQuick (Name of Company Requesting Reference Information) David Reed (Name of Individuals Requesting Reference Information) Name:Lisa Tudor (Evaluator completing reference questionnaire) Company:Florida SouthWestern State College (Evaluator’s Company completing reference) Email: lisa.tudor@fsw.edu FAX: 239-489-9399 Telephone: 239-489-9350 Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: On-Going Shredding Completion Date: n/a Project Budget: __n/a_____________________________ Project Number of Days: n/a______________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 10 2 Ability to maintain project schedule (complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 10 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future (customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 Department of State /Division of Corporations /Search Records /Detail By Document Number / Document Number FEI/EIN Number Date Filed State Status Last Event Event Date Filed Detail by FEI/EIN Number Florida Profit Corporation SHREDQUICK, INC. Filing Information P02000093367 48-1272232 08/28/2002 FL ACTIVE REINSTATEMENT 09/26/2011 Principal Address 4908 Lena Rd. Unit 101 BRADENTON, FL 34211 Changed: 01/02/2019 Mailing Address 8374 MARKET STREET BRADENTON, FL 34202 Changed: 11/18/2004 Registered Agent Name & Address Coyne Law, P.A. 1620 Main St. #6 Sarasota, FL 34236 Name Changed: 01/02/2019 Address Changed: 01/02/2019 Officer/Director Detail Name & Address Title PSTD REED, COLLEEN M 8374 MARKET ST. BRADENTON, FL 34202 DIVISION OF CORPORATIONSFlorida Department of State Page 1 of 2Detail by FEI/EIN Number 11/19/2019http://search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiN... Title Director David, Reed 8374 MARKET STREET BRADENTON, FL 34202 Title Officer Donley, John J, Mr. 8374 MARKET STREET BRADENTON, FL 34202 Annual Reports Report Year Filed Date 2017 04/17/2017 2018 01/10/2018 2019 01/02/2019 Document Images 01/02/2019 -- ANNUAL REPORT View image in PDF format 01/10/2018 -- ANNUAL REPORT View image in PDF format 04/17/2017 -- ANNUAL REPORT View image in PDF format 04/21/2016 -- ANNUAL REPORT View image in PDF format 06/22/2015 -- ANNUAL REPORT View image in PDF format 04/16/2014 -- ANNUAL REPORT View image in PDF format 04/28/2013 -- ANNUAL REPORT View image in PDF format 05/01/2012 -- ANNUAL REPORT View image in PDF format 09/26/2011 -- REINSTATEMENT View image in PDF format 06/16/2010 -- ANNUAL REPORT View image in PDF format 05/01/2009 -- ANNUAL REPORT View image in PDF format 03/25/2008 -- ANNUAL REPORT View image in PDF format 06/20/2007 -- ANNUAL REPORT View image in PDF format 04/08/2006 -- ANNUAL REPORT View image in PDF format 03/07/2005 -- ANNUAL REPORT View image in PDF format 02/06/2004 -- ANNUAL REPORT View image in PDF format 08/25/2003 -- ANNUAL REPORT View image in PDF format 04/29/2003 -- Amendment View image in PDF format 08/28/2002 -- Domestic Profit View image in PDF format Florida Department of State, Division of Corporations Page 2 of 2Detail by FEI/EIN Number 11/19/2019http://search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiN... THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS ARTICLE I PURPOSE AND AUTHORITY The parties to this agreement are the Department of Homeland Security (DHS) and the ShredQuick (Employer). The purpose of this agreement is to set forth terms and conditions which the Employer and the E-Verify Employer Agent will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. Section 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, "Employment Eligibility Verification" and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E- Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A. RESPONSIBILITIES OF THE EMPLOYER 1. The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: A. Notice of E-Verify Participation B. Notice of Right to Work 2. The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives' contact information changes. Company ID Number: 2453140 Page 1 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 3. The Employer agrees to grant E-Verify access only to current employees who need E-Verify access. Employers must promptly terminate an employee's E-Verify access if the employee is separated from the company or no longer needs access to E-Verify. 4. The Employer agrees to become familiar with and comply with the most recent version of the E-Verify User Manual. 5. A. The Employer agrees that all Employer representatives will take the refresher tutorials when prompted by E-Verify in order to continue using E-Verify. Failure to complete a refresher tutorial will prevent the Employer Representative from continued use of E-Verify. 6. The Employer agrees to comply with current Form I-9 procedures, with two exceptions: A. If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. Section 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 888-464-4218. B. If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 7. The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. 8. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. A. The following modified requirements are the only exceptions to an Employer's obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 6 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. B. DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 9. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E- Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 10. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 11. The Employer must use E-Verify for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. Company ID Number: 2453140 Page 2 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 12. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B. below) to contact DHS with information necessary to resolve the challenge. 13. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. Section 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate the employee's employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464- 4218 (customer service) or 1-888-897-7781 (worker hotline). 14. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound "foreign" or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 15. The Employer agrees that it will use the information it receives from E-Verify only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 16. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E-Verify@dhs.gov. Please use "Privacy Incident - Password" in the subject line of your email when sending a breach report to E-Verify. 17. The Employer acknowledges that the information it receives from SSA is governed by the Privacy Act (5 U.S.C. Section 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 18. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E- Verify, which includes permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer's use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 19. The Employer shall not make any false or unauthorized claims or references about its participation in E- Verify on its website, in advertising materials, or other media. The Employer shall not describe its services Company ID Number: 2453140 Page 3 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 20. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 21. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer's services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 22. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E- Verify according to this MOU. B. RESPONSIBILITIES OF FEDERAL CONTRACTORS 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any "employee assigned to the contract" (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not create a second case for the employee through E-Verify. A. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E-Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. B. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. C. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. D. Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. E. The Employer may use a previously completed Form I-9 as the basis for creating an E-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article II.A.6, Company ID Number: 2453140 Page 4 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 ii. The employee's work authorization has not expired, and iii. The Employer has reviewed the Form I-9 information either in person or in communications with the employee to ensure that the employee's Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). F. The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i. The Employer cannot determine that Form I-9 complies with Article II.A.6, ii. The employee's basis for work authorization as attested in Section 1 has expired or changed, or iii. The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. G. The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3. The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contracting requirements. C. RESPONSIBILITIES OF SSA 1. SSA agrees to allow DHS to compare data provided by the Employer against SSA's database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA's database. 2. SSA agrees to safeguard the information the Employer provides through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E-Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. Section 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3. SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the Employer. 4. SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the employer. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E- Verify at 1-888-464-4218. D. RESPONSIBILITIES OF DHS 1. DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer to conduct, to the extent authorized by this MOU: A. Automated verification checks on alien employees by electronic means, and B. Photo verification checks (when available) on employees. 2. DHS agrees to assist the Employer with operational problems associated with the Employer's participation in E-Verify. DHS agrees to provide the Employer names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3. DHS agrees to provide to the Employer with access to E-Verify training materials as well as an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. Company ID Number: 2453140 Page 5 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 4. DHS agrees to train Employers on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require employers to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the Employer's E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. DHS agrees to safeguard the information the Employer provides, and to limit access to such information to individuals responsible for the verification process, for evaluation of E-Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative Company ID Number: 2453140 Page 6 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4. If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5. If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6. The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee's Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: A. Scanning and uploading the document, or B. Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7. The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee's documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8. DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A. NO SERVICE FEES 1. SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A. MODIFICATION 1. This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2. Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. B. TERMINATION 1. The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. 2. Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer's participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer's business. 3. An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non- Federal contractor participants, and will be required to use the E-Verify procedures to verify the Company ID Number: 2453140 Page 7 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 employment eligibility of all newly hired employees. 4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. Company ID Number: 2453140 Page 8 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS and the Employer. Company ID Number: 2453140 Page 9 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 To be accepted as an E-Verify participant, you should only sign the Employer's Section of the signature page. If you have any questions, contact E-Verify at 1-888-464-4218. Approved by: Employer ShredQuick Name (Please Type or Print) Freddy Torrey Title Signature Electronically Signed Date November 19, 2019 Department of Homeland Security - Verification Division Name (Please Type or Print) Verification Division Title Signature Electronically Signed Date November 19, 2019 Company ID Number: 2453140 Page 10 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 Information Required for the E-Verify Program Information relating to your Company: Company Name ShredQuick Company Facility Address 13650 Fiddlesticks Blvd Ft Myers, FL 33912 Company Alternate Address 8374 Market St. Box 503 Bradenton, FL 34202 County or Parish Lee Employer Identification Number 48-1272232 North American Industry Classification Systems Code Administrative And Support Services (561) Parent Company Number of Employees 1 to 4 Number of Sites Verified for 1 Company ID Number: 2453140 Page 11 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: Florida 1 Company ID Number: 2453140 Page 12 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13 Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name Freddy Torrey Phone Number (941) 755-2600 Fax Number Email Address ftorrey@shredquick.com This list represents the first 20 Program Administrators listed for this company. Company ID Number: 2453140 Page 13 of 13 | E-Verify MOU for Employer | Revision Date 06/01/13