Agenda 02/25/2020 Item #16B2 (FY2020/2021 Grant Application - Phase 4 Fire Sippression Project)02/25/2020
EXECUTIVE SUMMARY
Recommendation that the Collier County Board of County Commissioners (BCC) acting as the
Community Redevelopment Agency Board (CRAB) approve an After-the-Fact electronic grant
application submittal in the amount of $300,000 to the Collier County Community and Human
Services FY 2020/2021 Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
OBJECTIVE: To improve water capacity and fire safety within the Bayshore Gateway Triangle
Community Redevelopment Area (BGTCRA).
CONSIDERATIONS: The Collier County Community and Human Services Department (CHS) recently
announced the opening of the FY 2020/2021 grant application cycle for Housing and Urban Development
(HUD) Community Development Block Grant (CDBG) funds. The application period began on January
3, 2020 and all applications are due on February 10, 2020.
Due to the short turnaround, staff secured the County Manager’s approval to submit the grant application
as contemplated in CMA 5330 and is seeking Board approval after the fact. The scope of the project will
include the installation of new and/or upgraded existing fire control infrastructure (fire hydrants), water
lines, and connections within the community. The BGTCRA is partnering with the City of Naples to
implement this project. The application was submitted electronically.
FISCAL IMPACT: Total cost for the project is $650,000. This grant application does not require a
match; BGTCRA staff will be administrating and monitoring the project. The City of Naples is
committing $350,000 in cash and providing the engineering and construction documents. If awarded, a
future Board action will recognize the grant revenue and an Interlocal agreement between the City of
Naples and Collier County will be brought forward that outlines the County and City responsibilities for
project implementation.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY BOARD RECOMMENDATION: The BGTCRA Advisory Board recommended
approval of this item at their January 7, 2020 regular meeting.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the
grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which
is appropriate for Board action and requires a majority vote for Board action. - JAB
RECOMMENDATION: Recommendation that the Collier County Board of County Commissioners
(BCC) acting as the Community Redevelopment Agency Board (CRAB) approve an After -the-Fact
electronic grant application submittal in the amount of $300,000 to the Collier County Community and
Human Services FY 2020/2021 Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
Prepared By: Tami Scott, Project Manager Bayshore CRA
16.B.2
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02/25/2020
ATTACHMENT(S)
1. 1-CM MEMO 2020 02-06 HUD CHS CDBG Fire Supp Ph 4 (PDF)
2. 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (PDF)
3. 3-Bayshore CRA Phase 4 Partnership Letter (PDF)
4. 4-Bayshore Fire Suppression Water Improvement Project Map (DOCX)
16.B.2
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02/25/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.2
Doc ID: 11640
Item Summary: Recommendation that the Collier County Board of County Commissioners
(BCC) acting as the Community Redevelopment Agency Board (CRAB) approve an After -the-Fact
electronic grant application submittal in the amount of $300,000 to the Collier County Community and
Human Services FY 2020/2021 Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
Meeting Date: 02/25/2020
Prepared by:
Title: – Bayshore CRA
Name: Tami Scott
02/10/2020 11:37 AM
Submitted by:
Title: – County Manager's Office
Name: Debrah Forester
02/10/2020 11:37 AM
Approved By:
Review:
Public Services Department Jennifer Reynolds Stage 1 Review Completed 02/11/2020 3:03 PM
Tourism Kelly Green Stage 1 Review Completed 02/11/2020 3:04 PM
Corporate Business Operations Swainson Hall Stage 1 Review Completed 02/11/2020 3:58 PM
Grants Erica Robinson Level 2 Grants Review Completed 02/13/2020 9:24 AM
County Manager's Office Debrah Forester Director - CRAs Completed 02/13/2020 2:34 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 02/14/2020 10:11 AM
Corporate Business Operations Sean Callahan Executive Director- Corp Business Ops Completed 02/17/2020 10:14 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/18/2020 8:48 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/18/2020 8:51 AM
Grants Therese Stanley Additional Reviewer Completed 02/18/2020 9:54 AM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 02/18/2020 11:05 AM
Board of County Commissioners MaryJo Brock Meeting Pending 02/25/2020 9:00 AM
16.B.2
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16.B.2.aPacket Pg. 1835Attachment: 1-CM MEMO 2020 02-06 HUD CHS CDBG Fire Supp Ph 4 (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 1 of 24
Grant Overview
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 11:28
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
Grant Overview
Please provide the following information
COLLIER COUNTY
CDBG, HOME, ESG, SHIP & LHTF GRANTS
OVERVIEW OF COMMUNITY AND HUMAN SERVICES PRIORITIES
Collier County Community and Human Services. Request for Application of State Housing Initiatives Partnership (SHIP)
Program. Our Grant Application Guide can be foundhere.
Collier County is an entitlement grantee and receives funds from the U.S. Department of Urban and Housing
Development (HUD) through three (3) federal programs: Community Development Block Grant (CDBG), HOME
Investment Partnership (HOME) and Emergency Solutions Grant (ESG). HUD requires the County complete a Five-Year
Consolidated Plan that includes a housing assessment, market analysis and assessment of community development
needs. The Consolidated Plan is meant to address the needs of low and moderate-income persons and families,
including homeless individuals. It establishes the County’s program priorities, goals and objectives for community
development programs and sets the framework for subsequent one year action plans that describe specific activities
that will be funded through the County’s grant program. It establishes the County’s program priorities, goals and
objectives for community development programs and sets the framework for subsequent one-year action plans that
describe specific activities that will be funded through the County’s grant program.
Collier County receives funds from the Florida Housing Finance Corporation (FHFC), to administer the SHIP program.
The SHIP program is governed by Chapter 420, Part VII, Florida Statutes and Rule Chapter 67-37 of the Florida
Administrative Code. FHFC requires the County to complete a Three-Year Local Housing Plan (LHAP). The LHAP is
meant to address the needs of extremely low, very low, low and moderate-income persons and families, including
those with Special needs (420.9075(5), F.S.)
The local affordable Housing Trust Fund (HTF) was established by Collier County Resolution 2018-82 to facilitate the
development of housing that is affordable for very low, to gap income residents in Collier County. The criteria for the
HTF is based on the Community Housing Plan and the Housing Element of the Growth Management Plan.
Funding Availability
The funding application anticipates the availability of CDBG, HOME and ESG funds from the U.S. Department of
Housing and Urban Development and SHIP funds from the Florida Housing Finance Corporation. Exact funding
amounts are still pending from HUD and FHFC.The local affordable Housing Trust Fund is eligible to receive deposits
from the sale of County owned property, repayment of Affordable Housing Density Bonus units, and defined revenue
16.B.2.b
Packet Pg. 1836 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 2 of 24
streams.
CHS will allocate planning and administration and CHS Project Delivery for the allocations prior to funding the
remaining balances to projects for all four funding sources, as applicable.
Considerations Prior to Applying
CHS wishes to provide as much information to prospective applicants as possible so informed decisions can be made
about applying for grant funds. The application is just the beginning. Below is a snapshot of some of the items to
consider during that thought process. Additional specific regulations or requirements will apply based on the
particular project. This is not intended as a complete listing.
No project can begin without an approved environmental review, which can take from 30 days to 6 months or
more depending on level required
A number of policies and procedures will be required to be written and followed. Monthly pay requests are
required with auditable detailed backup appropriate for the type of project
If awarded funding for salaries, the organization will be required to submit substantial payroll and banking
information as backup for each pay request
Documentation for all expenditures is required
Attendance at quarterly Partnership Meetings is mandatory
Adherence to project schedule and spending of grant funds timely is critical – appropriate thought must go
into planning the timeline for your project
Monitoring will occur during and at closeout of your project, and possibly annually thereafter depending on
the nature of the project or program and whether beneficiaries have been achieved
Quarterly reports are required on the progress of project
Segregation of grant funds or demonstrated segregation in operation of funds is required
Adhere to federal and or local procurement regulations
All advertisements or publications associated with grant funded projects must contain the County logo and
acknowledgement of HUD funds in the project
If a construction project, specific additional regulations might apply such as Davis Bacon for wage
determination
Retainage from each payment request may be taken until all terms of the contract are met; and only released
upon a final clean monitoring report
Records and staff must be available for internal audit or HUD audits as needed
Annual reports will be required during the affordability and project use periods.
Funded entities will be required to retain all records and documents for 3 years after the grant closeout,
unless otherwise specified.
If the project generates program income, a program income reuse plan will be required for the life of the
grant and the compliance monitoring period.
If awarded under HOME, affordability periods will be required depending on the type of construction, new or
rehabilitation, single family or rental. Annual monitoring will be conducted by CHS to ensure affordability,
client targets of specific income limits depending of housing use.
If awarded under ESG, can fund only homeless services within specific income limits (30% of AMI)
Preparation Resources
Matrix Code Definitions
IDIS Matrix CDBG Eligibility Activity Codes and National Objectives
Matrix Code National Objective Accomplishment Type
16.B.2.b
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Printed By: Tami Scott on 2/5/2020 3 of 24
16.B.2.b
Packet Pg. 1838 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 4 of 24
A. Applicant Information
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 3:01 PM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
A. Applicant Information
'APPLICANT INFORMATION
A.1. Agency Name
Bayshore Gateway Triangle Community Redevelopment Agency
A.2. Mailing Address
3299 Tamiami Trail East, Suite 103 Naples , FL 34112
A.3. Physical Address
3299 Tamiami Trail East, Suite 103 Naples , FL 34112
A.4. Project Contact
Tami Scott
A.5. Title
Project Manager
A.6. Telephone
(239) 252-8845
A.7. Phone Ext.
239-252-8845
A.8. Email
tami.scott@colliercountyfl.gov
A.9. Fax #
() -
A.10. Is your organization a non-profit with 501(c)(3) status?
No
A.11. How many years have you been in operation?
20
A.12. Is your organization or agency faith based? If yes, all faith-based organizations must complete and attach
Acknowledgement of Religious Organization Requirements Form (in the Documents tab).
No
A.13. Does your agency have written and implemented personnel and fiscal/procurement policies?
16.B.2.b
Packet Pg. 1839 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 5 of 24
Yes
A.14. Does your agency have a written operating procedures manual?
Yes
A.15. Is your organization applying as a Community Development Housing Organization (CHDO)? If yes, you must have
certification with application to qualify.
No
A.16. Does your agency have a written conflict of interest policy?
Yes
A.17. Does your agency utilize E-verify when hiring?
Yes
A.18. Is this a collaborative project?
Yes
16.B.2.b
Packet Pg. 1840 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 6 of 24
B. Project Type
Completed by tami.scott@colliercountyfl.gov on 2/5/2020 11:28
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
B. Project Information
B.1. Project Title
Fire Suppression Phase 4
B.2. Which program funds are being sought?
Community Development Block Grant (CDBG)
B.3.a. Amount being request:
$300,000.00
B.3.b. Total Project Cost:
$725,000.00
B.3.c. Funding request percentage of total cost:
40.00 %
B.4. If requesting CDBG funding, which one of the three National Objectives will this project target?
Answer in the drop down.
Benefits low and moderate income persons (24 CFR 570.208(a))
B.5. Which HUD Activity Code best reflects this proposed project? If your project reflects more than I matrix code,
you must submit multiple applications. See HUD Matrix Code guidance in the Resources section.
03J - Water/Sever Improvement
B.6.a. Which County Priority will your project target?
Infrastructure
B.6.b. Describe the impact on Collier County's Priority needs.
The category will be evaluated in terms of the documentation and justification of the need for the activity.
Has articulated a rationale for the project related to the project’s purpose(s). The applicant should explain
how the project will address the stated national objectives.
Has determined the demand for the project. This may include a market analysis of the target population
and/or community(ies)
The Bayshore Fire Suppression System Phase 4 implements one of the identified HUD priorities-Community/Public
Facilities. According to the Code of Federal Regulations (CFR) 24-570.201 (c) eligible activities associated for Public
Facilities and Improvements are described as " ... acquisition, construction, reconstruction, rehabilitation or
16.B.2.b
Packet Pg. 1841 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 7 of 24
installation of public facilities and improvement. .. "While there is no specific reference to what constitutes
Community/Neighborhood or Public Facilities, in the CFR's, the HUD Basically CDBG Manual references eligible uses
under this priority to" ... include, but not limited to public schools, libraries, recreational facilities, parks, playgrounds,
streets, curbs, water and sewer lines ... " In addition to identifying the development of the fire suppression system
and waterline upgrades in the Bayshore Community with the HUD priorities, this project also complies with Florida
State Statutes 163.370 (2)(c)3 and 163.370(2)(d) that states the CRA is charged with providing, arranging for,
installing, constructing or reconstructing improvements as outlined below.
"(c) Installation, construction, or reconstruction of streets, utilities, parks, playgrounds, public areas ... improvement
necessary for carrying out in the community redevelopment area the community redevelopment objectives of this
part in accordance with the community redevelopment plan ... "
"(d) To provide or to arrange or contract for, the furnishing or repair by any person or agency, public or private, of
services, privileges, works, streets, roads, public utilities, or other facilities for or in connection with the community
redevelopment; to install, construct , and reconstruct streets, utilities, parks, playgrounds, and other public
improvements; and to agree to any conditions that it deems reasonable and appropriate which are attached to
federal financial assistance and imposed pursuant to federal law relating to the determination of prevailing salaries or
wages or compliance with labor standards, in the undertaking or carrying out of a community redevelopment and
related activities, and to include in any contract let ion connection with such redevelopment and related activities
provisions to fulfill such of the conditions as it deems reasonable and appropriate ... "
B.7. Provide justification for how your project targets the National Objective/County Goals selected above
This project is located within the Bays ho re Gateway Triangle Community Redevelopment Area (BGTCRA) and is
located in a Low and Moderate Income (LMI) Area. This area of BGTCRA meets the HUD criteria as outlined in CFR
570.280(a)(1 )(1 ):
" ... An activity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of
the residents are low and moderate income persons ... " The Incorporation of fire hydrants in the BGTCRA will provide
a life, health and safety service. In order to provide water pressure for the fire hydrants to operate properly, the water
lines must be upgraded. Most water lines in the area are too small to provide adequate pressure. This community has
neither the private resources nor the economic capacity to construct the needed improvements. The BGTCRA
community has no neighborhood association to pay for the improvements and the residents are economically
distressed.
B.8. IF APPLYING FOR SHIP FUNDS: Please select the SHIP Strategy that best reflects the proposed project.
N/A
B.9. Accomplishment Type
Households
B.10. Geographic Service Area
Low/Mod Income Neighborhoods
B.11. HUD Census Tract Identification System: Click the link below, or copy the link and paste in your browser, to
access the system.
http://hud.maps.arcgis.com/apps/Viewer/index.html?appid=9642c475e56f49efb6e62f2d8a846a78 Please list the
target census tract(s) in the space provided.
B.12. Provide a concise project description and goals narrative.
The category will be evaluated in terms of the goals, objectives and activities (GOA) planned to complete the
project, the numbers served versus the cost and the sustainability of the activity.
16.B.2.b
Packet Pg. 1842 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 8 of 24
Project GOA respond to identified problems, needs, and community demand as determined by the
applicant
Project GOA should be concise, achievable, measurable, time-limited, and clearly stated
Project GOA evidence the project’s value and facilitate the applicant’s organizational goals and objectives
The purpose of the project is to continue the installation of new and/or to upgrade existing fire control infrastructure
(fire hydrants), water main and interconnections. The BGTCRA is located on the periphery of the city's water service
area and has historically experienced low water flow and pressure conditions. The East Naples Fire Control and Rescue
District has confirmed these conditions. This project will be Phase 4 and will incorporate the following streets located
south of Haldeman Creek, east of Bayshore Drive, limits of construction will include Barrett Ave., Storter Ave., Van
Buren Ave. west of Bayshore drive. The existing water lines are mostly 2" -4" in diameter and will be upgraded to 6"
and 8"1ines. In addition, this project will install fire hydrants at the required spacing and all interconnections as
required. The project is jointly funded between the City of Naples and the BGTCRA. The City has committed to
continue funding with the BGTCRA during this phase of the project and will design the system in house, thus saving
the design costs that can be used toward construction. The BGTCRA staff will provide project oversight and
coordination. The goal of the project is to increase water capacity and provide safety to the community by installing
and/or upgrading fire hydrants.
B.13. Income Targets - Please indicate what income bracket you are targeting. If more than one bracket is being
target please provide a percent for each.
Income Categories % of clients to be served
ELI (<30%)0.00 %
VLI(<50%)0.00 %
LI(<80%)0.00 %
Mod (<120%)51.00 %
Gap (<140%)0.00 %
Unrestricted 0.00 %
51.00 %
B.14. Is tour project designed to assist, Seniors, Veterans and/or individuals with Special Needs?
No
B.15. If you answered 'yes' to B.14. above what % of each population will you provide assistance?
Population Percent
Seniors 0.00 %
Veterans 0.00 %
Special Needs 0.00 %
N/A 0.00 %
16.B.2.b
Packet Pg. 1843 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 9 of 24
C. Experience & Capacity
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 2:58 PM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
C. Experience & Capacity
Please provide the following information
C.1. Experience and organizational capacity narrative.
The category will be evaluated on the basis on the experience of the applicant, and experience in undertaking
projects of similar complexity as the one for which funds are being requested.
o Demonstrate capability, experience, and knowledge (i.e. managerial and technical) to implement
the project
o Identify roles and responsibilities of each team member. Identify and describe contributions of key
project personnel, including the specific respective roles, time commitment, contributions, services
provided and memorandums of agreement may be provided
o Describe success from past performance with grant funding
o Identify any additional commitments to the project by participating institutions, professional staff
or other key institutions or individuals
As a separate entity created by Ordinance No 2000-82, currently a Division of the County Manager's Office and within
the Collier County Government, the CRA draws from numerous areas of expertise. The CRA partners with the Growth
Management Department for land use and development issues, Procurement Services Division for bidding and
purchasing items, Real Property for land acquisition and land/building management, the Office of Management and
Budget (0MB) for financial support, County Attorney's Office for legal issues, along with the County Manager's Office
for program assistance and administration. The 0MB and Collier County Clerk's office provides accountants and fiscal
technicians that have great depth of experience in managing federal grants.
Locally the CRA, since inception has been responsible for more than $25 million in improvements. The scope of
improvements range from land acquisition, streetscape improvements, neighborhood development (lot acquisition,
demolition of mobile homes and new construction of single family home replacements), sidewalks, storm water
improvements, remediation of environmental contamination, resurfacing roads and paving of dirt streets. The CRA
implements a checks and balance system by submitting a single audit on an annual basis. The
Collier County Clerk of the Courts performs the single audit on behalf of all county government entities. The CRA
follows the same procurement process as other County Departments and maintains transparency and accountability
daily. While the CRA staff is small it maintains checks and balances. The CRA Operations Coordinator creates a
purchasing requisition, the CRA Senior Project Manager approves it prior to moving through the Procurement process.
All invoices are reviewed and approved by the Senior Project Manager and when required, by the CRA Director. CRA
staff has worked with Community and Human Services to administer previous CDBG/DRI grants. Staff has received
training from the 0MB Division, Clerk of the Court's Office, Procurement Division in grants administration through
various locally administered sessions. The CRA was recently awarded$ 300,000.00 CDBG subrecipient grant in 2020 to
implement the Phase 3 Fire Suppression project located on Coco Ave., Areca Ave. Basin Street, Canal Street and
Captains Cove.
The project, Phase 4, Fire suppression is in the Bayshore Community within Census Tract 107. 02, block group 1, of the
U.S. Census shows this area with a total Low/Moderate universe population of 1,875 and total Low/Moderate income
population of 1,245 a such, the U.S. Housing and Urban Development Community Development Block Grant have
identified this area as an LMA area ( 66.40 of population). Phase 4 will include Barrett Avenue, Storter Avenue and
16.B.2.b
Packet Pg. 1844 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 10 of 24
Van Buren Avenue all west of Bayshore Drive.
C.2.a. Has your organization received funding from Collier County in the past?
Yes
C.2.b. If the response to C.2.a. above is yes complete the Prior Awards Table. Start with the most recent funding
years.
Fiscal Year Award Amount Clients Served Project Location
06/01/2017 $350,000.00 LMA Karen Drive Stormwater
Improvements
06/01/2018 $330,000.00 LMA Fire Suppression Phase 1-
Gordon Ave.,Collee
St.,Peters ave.
06/01/2019 $227,000.00 LMA Fire Suppression Phase 2-
Becca Ave.,Pine Street
06/01/2020 $300,000.00 LMA Fire Suppression Phase 3-
Coco Ave.,Areca Ave., Basin
St,Canal st.,Captians Cove.
C.3. Has your organization built or rehabilitated site built housing in Collier County in the past three years?
No
C.4. Provide additional project specific information showcasing your organization's experience and capacity. Include
any project estimates and their sources if applicable
CRA staff will be providing project oversight to complete phase 4, the City of Naples staff time will be used as leverage
for this project and will be outside the scope of the request for funding. The CRA demonstrates financial stability with
a checks and balance system by submitting a single audit on an annual basis. The Collier County Clerk of the Courts
performs the single audit on behalf of all county government entities. The BGTCRA has the capacity to sustain
payment to our vendors through the County financial system and the ability to wait for reimbursement from the
funding grant. The outcome of the installation of the fire hydrants and construction of updated water lines will
improve the fire prevention safety in the area. The improvements are considered to be a life, health and safety
improvement.
The performance measure for this project will be increased public safety, stronger water flow when the Fire District is
called to a fire, and will also provide overall higher water pressure in the area. Since the fire suppression system will
be constructed and mostly used by the residents of Bayshore, the data collection of users will be relegated to the fact
that this area is identified as a LMI area.
The total cost for this project is estimated at $650,000.00 dollars, The CRA is requesting a grant of $300,000.00 dollars
and the City of Naples will be contributing the balance of the project cost.
16.B.2.b
Packet Pg. 1845 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 11 of 24
D. Environmental Issues
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 10:38
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
D. Environmental Issues
Please provide the following information
D.1. Put a check in any box that pertains to the proposed activity. If you check any of the boxes below (except 'None of
the above'), you must provide an explanation in the next question. If you check the 'None of the above' box, you may
enter 'N/A' in the next question.
Project/property is located on an historical or archeological site
Project/property is in the 100-year flood plain
Project/property is in a wetlands area
Project/property is in a coastal barrier area
Project/property is within a half-mile of an airfield
Project/property is near storage or manufacturing facility of industrial products
Project/property is on or near soil contaminated by diesel/fuel or gasoline
Project/property is expected to impact the environment in any negative manner or pose a hazard or nuisance
Endangered or threatened or listed species are located on the proposed project site
There are environmental concerns or impediments associated with the proposed activity (if yes, please provide
detail)
Project/property is expected to adversely affect the environment
Project/property is NOT on a properly zoned site (if not zoned properly, please explain)
None of the Above
D.2. If you checked any box (except 'None of the above') in the previous question, provide an explanation in the box
below.
The Collier County floodplain is very broad, and except for areas near the coast which are subject to tidal surge flood,
the floodplain is generally very shallow. Within the coastal surge flooding areas the floodplain is subject to potentially
rapidly rising and falling tidal flooding accompanied by potentially damaging waves. The flat topography of Collier
County results in a very broad area subject to coastal surge flooding.
The coastal surge flooding areas are separated into two flood zones, based upon the predicted height of the wave riding
on top of the Stillwater elevation. The VE flood zone has wave heights equal to or greater than three (3) feet. The AE
flood zone has wave heights less than three (3) feet. The Digital Floor Insurance Rate Map (DFIRM) published by the
Federal Emergency Management Agency (FEMA) shows the locations of the VE and AE flood zones. In the Bayshore CRA
16.B.2.b
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area, almost all the land is identified as AE flood zone from coastal surge flooding. Comparing the base flood elevations
to the ground elevations identifies that anticipated flooding depths would typically be two (2) to three (3) feet. At this
depth, and at this distance from the open coastline, anticipated damaged from wave action would be moderate to low
for facilities that would not be subject to damage by simply getting wet. Physical damage caused by impacts from
floating debris being washed inland from other damaged or destroyed structures closer to the coastline should be
considered for new structure construction within this part of the floodplain.
D.3. Physical address of the location of the proposed project/activity.
Barrett Avenue, Storter Avenue and Van Buren Avenue. West of Bayshore Drive. Naples Florida, 34112
D.4. Legal description of property, if applicable.
N/A
16.B.2.b
Packet Pg. 1847 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 13 of 24
E. Implementation
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 10:38
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
E. Implementation
Please provide the following information
E.1. Project Implementation Plan and Readiness to Implement.
The category will be evaluated on the basis of the applicant’s ability to commence the project and expend funds
within the program year. Provide the following information:
List tasks in a logical order that demonstrates a feasible work plan
Identified staff, board members, partners responsible for implementation
Identify available resources needed to implement proposed activity
Has previously demonstrated ability to complete projects or tasks in a timely manner
Work Plan clearly constructed and complete to provide a clear understanding as to how the project will be
implemented
Identify the obstacles that may be encountered in developing and implementing the project, and describes,
in detail, the approaches that will be employed to overcome such obstacles
E.2. Please complete the project timeline table. Timelines must be well thought out, complete and achievable.
Failure to provide adequate timeline may result in disqualification.
Tasks Order of
Completion
No. Days to
Complete
Date Completed /
Anticipated Date
Responsible Party
Environmental review 180 M/d/yyyy CHS staff
Acquisition M/d/yyyy
Loan application M/d/yyyy
Enforceable commitment M/d/yyyy
Other Grants/Sources M/d/yyyy
Design Conceptual Drawings 30 M/d/yyyy City of Naples
Architectural Plans M/d/yyyy
Zoning Approvals M/d/yyyy
Construction Plans 60 M/d/yyyy City of Naples
Permits 30 M/d/yyyy CRA Staff
Anticipated start date for
construction
06/12/2021 City of Naples and CRA
staff
Construction milestones M/d/yyyy
Certificate of Occupancy M/d/yyyy
Equipment purchases for
operating facility
M/d/yyyy
Facility opening M/d/yyyy
16.B.2.b
Packet Pg. 1848 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 14 of 24
F. Financial Management
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 10:54
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
F. Financial Management
Please provide the following information
F.1. Financial Management.
The category will be evaluated by the applicant’s ability to demonstrate their plans to sustain the project; utilize
funds and manage them appropriately and leverage sources of funds.
Outlines a realistic plan for sustainability after government support ends
Funding sources are documented, indicating exact level of commitment, conditions and time frame for
expending funds. All proposed partnerships are complete and documented.
Demonstrates an established accounting system
Demonstrates the financial ability to fund the project until reimbursement
Anticipated cost participation including direct funding, in-kind and staffing support after federal funding
ends
Costs of implementing the work plan are congruent with the proposed budget
Need for equipment, supplies, contractual services, and other budget items are well justified in terms of the
project goal(s), objectives, and proposed activities
For HOME projects ONLY: Demonstrates the extent to which the applicant(s) has assessed financial viable
and meets the County’s subsidy layering/underwriting guidelines.
o Pro-forma or financial schedules are consistent with industry standards, including but not limited
to: fees, cost per unit, month rents, expenses, projected revenue, operation costs and depreciation
allowances.
o Rental project must submit a market study demonstrating need for the proposed project. Market
studies must follow the County’s guidelines
In 2016, the Community Redevelopment Agency ( CRA ) spent approximately $25,000 in commissioning a report to
evaluate the existing water system for fire protection in the CRA. CRA staff provided project oversight to complete the
Water System Improvements for Fire Protection Plan 2016. City staff time to design the project (CAD Tech, Engineer,
Assistant Director and Director) is estimated to be approximately $30,000. The CRA and City staff time will be used as
leverage for this project and will be outside the scope of the request for funding.
The CRA demonstrates financial stability with a checks and balance system by submitting a single audit on an annual
basis. The Collier County Clerk of the Courts performs the single audit on behalf of all county government entities.
The BGTCRA has the capacity to sustain payment to our vendors through the County financial system and the ability
to wait for reimbursement from the funding grant.
This project is estimated at cost $650,000.00 dollars, The Bayshore Community Redevelopment Agency is requesting a
grant in the amount of $300,000.00, the balance of the construction cost will be paid by the City of Naples, in addition
to any soft cost such as Professional Engineering and CEI services.
F.2. Agency maintains the following records:
16.B.2.b
Packet Pg. 1849 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 15 of 24
Cash Receipts Journal
Cash Disbursements Journal
General Ledger
Chart of Accounts
Payroll Journal and Individual Payroll Records Individual
Personnel Files
Written Procurement Procedures
Capital Inventory
Written Travel Policy
Property Control Policy and Records
None of the Above
F.3. Agency agrees to: Check all that apply
F.3. Agency agrees to the following (check all that apply)
Submit complete audits for every year during contract
Retaining all project records for the applicable time period as outlined in applicable regulations
16.B.2.b
Packet Pg. 1850 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 16 of 24
G. Budget
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 11:26
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
G. Budget
G.1. Budget Summary and Itemization Table
Budget
Itemization
Requested
Funds
Other
Funds
Leverage/
Match
Total
Budget ($)
Narrative Deliverable
Project
Engineering
$0.00 $0.00 $30,000.00 $30,000.00 Proivided by the City of
Naples
Construction
Engineering
Services
$0.00 $0.00 $20,000.00 $20,000.00 Provded by the City of
Naples
Right of Way
Permits
$0.00 $0.00 $5,000.00 $5,000.00 Provided by the
Community
Redevelopment
Agency
Construction
Administartion
Services
$0.00 $0.00 $20,000.00 $20,000.00 Provided by the
Community
Redevelopment
Agency
Estimated
Construction Cost
$300,000.00 $0.00 $350,000.00 $650,000.00 Provded by the City of
Naples
$0.00 $0.00 $0.00 $0.00
$300,000.00 $0.00 $425,000.00 $725,000.00
16.B.2.b
Packet Pg. 1851 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 17 of 24
H. Leverage / Match
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 11:25
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
H. Leverage / Match
Please provide the following information
H.1. Will the project require matching funds?
Yes
H.2. If yes, please complete the Leveraged or Match Funds table below.
Source of Match/Leveraged Funds Conditions/Limitations of Match/Leverage
Funds
Amount
City of Naples Professional Engineering Services $30,000.00
City of Naples Construction Engineering Services $20,000.00
Community Redevelopment Agency Right of Way Permit $5,000.00
Community Redevelopment Agency Construction Administartion Services $20,000.00
City of Naples Balance of construction cost. Project is
estimated at $650,000.00 dollars, CRA is
requesting $300,000.00
$350,000.00
$425,000.00
16.B.2.b
Packet Pg. 1852 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 18 of 24
I. Program Income
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 11:26
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
I. Program Income
Please provide the following information
I.1. Will program income be generated as a result of the service or product provided?
No
I.2. If Yes, please indicate the SOURCE of the income generated (rent, proceeds, revenue, program fees, etc.) and
the TOTAL DOLLAR AMOUNT that will be generated.
Source of Program Income Total Amount ($)
$0.00
I.3. If program income is anticipated, indicate how the funds will be utilized.
N/A - No program income will be generated
16.B.2.b
Packet Pg. 1853 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 19 of 24
J. Outcomes & Performance
Measures
Completed by tami.scott@colliercountyfl.gov on 2/3/2020 11:28
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
J. Outcomes & Performance Measures
Please provide the following information
Outcomes and Performance Measures: The category will be evaluated on the applicant’s ability to collect data to
measure the outcomes of the activities and the project as a whole
Describe the agency's evaluation plan with performance measurements
Demonstrate long term support of project
How will the outcome measures meet national or program objectives and explain how the evaluation plan
demonstrates “value-added” or “community value” to Collier County
CRA staff will be providing project oversight to complete phase 4, the City of Naples staff time will be used as leverage
for this project and will be outside the scope of the request for funding. The CRA demonstrates financial stability with
a checks and balance system by submitting a single audit on an annual basis. The Collier County Clerk of the Courts
performs the single audit on behalf of all county government entities. The BGTCRA has the capacity to sustain
payment to our vendors through the County financial system and the ability to wait for reimbursement from the
funding grant. The outcome of the installation of the fire hydrants and construction of updated water lines will
improve the fire prevention safety in the area. The improvements are considered to be a life, health and safety
improvement.
The performance measure for this project will be increased public safety, stronger water flow when the Fire District is
called to a fire, and will also provide overall higher water pressure in the area. Since the fire suppression system will
be constructed and mostly used by the residents of Bayshore, the data collection of users will be relegated to the fact
that this area is identified as a LMI area.
16.B.2.b
Packet Pg. 1854 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 20 of 24
K. Required Documents
Completed by tami.scott@colliercountyfl.gov on 2/4/2020 10:46
AM
Case Id: 13671
Name: Bayshore CRA - 2020
Address: *No Address Assigned
K. Required Documents
Please provide the following information
Please read, understand and sign, in blue ink, the following documents. Executed (signed) forms must be uploaded
below.
Acknowledgement Letter
Attestations and Certifications for all Applications
CHDO Certification
Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion
Federal Funding Accountability and Transparency Act Form
Financial Review Template
HOME Investment Partnership Program
Religious Organization Requirements Form
Documentation
Federal Funding Accountability and Transparency Act Form *Required
21-Form FFATA Sub Awards 12-19 rev..pdf
HOME Investment Partnership Program *Required
20-Home Investment Partnership Program.pdf
Application Document - 501 (c) (3) IRS Tax Exemption Letter *Required
2-Bayshore CRA 501c3 Status.docx
Application Document - Acknowledgement Letter *Required
3-Bayshore CRA Acknowledgement Letter 2020.docx
16.B.2.b
Packet Pg. 1855 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 21 of 24
Application Document - Affidavit of Compliance with Federal, State, Local Regulations *Required
10-Bayshore CRA Form 990.docx
Application Document - Articles of Incorporation *Required
4-Bayshore CRA Articles of Incorporation.docx
Application Document - By-Laws *Required
6-Bayshore CRA By-Laws.docx
Application Document - Board Resolution authorizing submittal of grant application *Required
19-4a-Joint Meeting Minutes 1-7-2020.pdf
Application Doc - Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion *Required
23-Debarment CDBG grant.pdf
Application Document - Internal Revenue Service Form 990 – first 12 pages of the last 2 years *Required
10-Bayshore CRA Form 990.docx
Application Document - List of Board of Directors *Required
5-Bayshore CRA Board of Directors 2020-2021.docx
Application Document - Organizational Chart *Required
Bayshore Org. Chart.pdf
Application Document - Preceding 2-year audits including management letter and findings *Required
24-Bayshore CRA 2 Year Audits.pdf
16.B.2.b
Packet Pg. 1856 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 22 of 24
Application Document - Procurement Policy *Required
13-Procurement Policy.pdf
Application Document - Resumes, Pay Scales with Job Descriptions *Required
Staff Resume.pdf
Application Document - State of Florida Certificate of Good Standing *Required
7-Bayshore CRA Certificate of Good Standing.docx
Application Document - Acknowledgement of Religious Organization Requirements
**No files uploaded
Application Document - Certification of CDBG/HOME/ESG Funded Construction/Rehabilitation Projects
**No files uploaded
Match documentation
18-Bayshore CRA Phase 4 Partnership Letter.pdf
Application Document - Verification of site plan/plat approval
**No files uploaded
Application Document - Verification of zoning
**No files uploaded
Application Document - Location map/photo of site
11-Bayshore Fire Suppression Water Improvement Project Map.docx
Application Document - Floor plans
**No files uploaded
16.B.2.b
Packet Pg. 1857 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
Printed By: Tami Scott on 2/5/2020 23 of 24
Relocation plan
**No files uploaded
Deliverable - Market Study
**No files uploaded
Deliverable - Project Pro-forma
**No files uploaded
Financial Review Template
**No files uploaded
Deliverable - CHDO Certification
**No files uploaded
Religious Organization Requirements Form
**No files uploaded
16.B.2.b
Packet Pg. 1858 Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
16.B.2.bPacket Pg. 1859Attachment: 2-APP 2020 02-10 HUD CHS CDBG Fire Supp Ph 4 CRA-BS (11640 : CDBG grant application-Fire Suppression Phase 4)
16.B.2.c
Packet Pg. 1860 Attachment: 3-Bayshore CRA Phase 4 Partnership Letter (11640 : CDBG grant application-Fire Suppression Phase 4)
Bayshore Fire Suppression Water Improvement Project Map
16.B.2.d
Packet Pg. 1861 Attachment: 4-Bayshore Fire Suppression Water Improvement Project Map (11640 : CDBG grant application-Fire Suppression Phase 4)