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Agenda 02/25/2020 Item #16B1 (FY2020/2021 Grant Application- Immokalee Sidewalk Improvement Project)
16.B.1 02/25/2020 EXECUTIVE SUMMARY Recommendation that the Collier County Board of County Commissioners (BCC) acting as the Community Redevelopment Agency (CRA) approve an After -the -Fact electronic grant application submittal in the amount of $300,000 to the Collier County Community and Human Services FY 2020/2021 Housing and Urban Development (HUD) Community Development Block Grant (CDBG) for the Immokalee Sidewalk Improvement Project within the Immokalee Community Redevelopment Area. OBJECTIVE: To improve accessibility and pedestrian safety within the Immokalee Community Redevelopment Area (CRA). CONSIDERATIONS: The Collier County Community and Human Services Department (CHS) recently announced the opening of the FY 2020/2021 grant application cycle for Housing and Urban Development (HUD) Community Development Block Grant (CDBG) funds. The application period began on Friday, January 03, 2020 and all applications were due by 12 p.m. Monday, February 10, 2020. Due to the short turnaround, staff secured the County Manager's approval to submit the grant application as it's contemplated in CMA 5330 and is seeking Board approval after the fact. The scope of the project will include completion of the construction of sidewalks along West Eustis Avenue from South Fifth Street to South First Street. These improvements will further implement the South Immokalee sidewalk plan. The application was submitted electronically. FISCAL IMPACT: Total cost for the project (design and construction) is estimated at $380,000 over two fiscal years. The MSTU (Fund 162) will design the project in FY20, anticipated cost is $60,000. The CRA (Fund 186) will contribute $20,000 for CEI services in FY21. In FY21, if grant funds are awarded, a Budget Amendment of $320,000 will be initiated to recognize the grant revenue of $300,000 and $20,000 in CRA Fund 186. Although this grant application does not require a match; the CRA is pledging a monetary match of $20,000 for CEI services for the project in fiscal year (FY21). Total contribution to this project by the MSTU and CRA is $80,000. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY BOARD RECOMMENDATION: Due to the grant deadline of February 10, 2020 the Immokalee CRA Advisory Board reviewed this grant application on February 13, 2020 and voted unanimously to recommend approval of this grant submittal. LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which is appropriate for Board action and requires a majority vote for Board action. -JAB Packet Pg. 1828 16.B.1 02/25/2020 RECOMMENDATION: Recommendation that the Collier County Board of County Commissioners (BCC) as the Community Redevelopment Agency (CRA) approve an After -the - Fact electronic grant application submittal in the amount of $300,000 to the Collier County Community and Human Services FY 2020/2021 Housing and Urban Development (HUD) Community Development Block Grant (CDBG) for the Immokalee Sidewalk Improvement Project within the Immokalee Community Redevelopment Area. Prepared By: Christie Betancourt, Immokalee CRA Operations Manager ATTACHMENT(S) 1. CMO ATF 20-011 MEMO 2020 02-06 CDBG IMM Sidewalk Improvements (PDF) 2. (Linked) Application #13669 CDBG Immokalee Sidewalk Improvements (PDF) Packet Pg. 1829 16.B.1 02/25/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.1 Doe ID: 11550 Item Summary: Recommendation that the Collier County Board of County Commissioners (BCC) acting as the Community Redevelopment Agency (CRA) approve an After -the -Fact electronic grant application submittal in the amount of $300,000 to the Collier County Community and Human Services FY 2020/2021 Housing and Urban Development (HUD) Community Development Block Grant (CDBG) for the Immokalee Sidewalk Improvement Project within the Immokalee Community Redevelopment Area. Meeting Date: 02/25/2020 Prepared by: Title: Administrative Assistant — Immokalee CRA Name: Christie Betancourt 02/07/2020 4:53 PM Submitted by: Title: — County Manager's Office Name: Debrah Forester 02/07/2020 4:53 PM Approved By: Review: Corporate Business Operations County Manager's Office Corporate Business Operations Grants County Attorney's Office Office of Management and Budget County Attorney's Office Grants County Manager's Office Board of County Commissioners Swainson Hall Additional Reviewer Debrah Forester Director - CRAs Sean Callahan Executive Director- Corp Business Ops Erica Robinson Level 2 Grants Review Jennifer Belpedio Level 2 Attorney of Record Review Debra Windsor Level 3 OMB Gatekeeper Review Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Therese Stanley Additional Reviewer Sean Callahan Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 02/11/2020 4:04 PM Completed 02/13/2020 2:12 PM Completed 02/17/2020 10:14 AM Completed 02/18/2020 8:04 AM Completed 02/18/2020 8:44 AM Completed 02/18/2020 8:54 AM Completed 02/18/2020 9:28 AM Completed 02/18/2020 9:48 AM Completed 02/18/2020 11:04 AM 02/25/2020 9:00 AM Packet Pg. 1830 16.B.1.a Co ter Cou.-Ity Office of Management & Budget TO: Leo E. Ochs, Jr., County Manager CC: Christie Betancourt Operations Manager — lmmokalee CRA FROM: Therese Stanley Manager — OMB Grants Compliance DATE: February 5, 2020 Grant Application Reviewed and Approved by Countyanager, or d 'gnee: County tager (date After -the -Fact Approval by the BCC is required at the February 25, 2020 BCC meeting RE: County Manager review and approval for the submittal of a FY2020 Community Development Block Grant (CDBG) application to the Collier County Community and Human Services (CHS) for the lmmokalee CRA Sidewalk Improvement Project in the amount of $300,000 (ATF 20-011) The lmmokalee CRA is submitting a FY2020 CDBG application to CHS for the lmmokalee Sidewalk Improvement Project. Funding is available through the Federal Housing and Urban Development (HUD) agency that provides annual funding to the County's CHS Division. The scope of the project will include completion of the construction of sidewalks along West Eustis Avenue from South Fifth Street to South First Street. These improvements will further implement the South lmmokalee sidewalk plan. The total cost of the project is estimated around $380,000. The current request of CDBG funds is $300,000. There is no match requirement for this grant but the CRA is pledging a monetary match in the amount of $60,000 FY 2020 and $20,000 FY 2021 for CEI services. The CRA funds are available within the CRA lmmokalee Fund 186 supported by Ad Valorem taxes. A prior grant award (CD18-003) in the amount of $676,365 for construction with a local contribution of $100,000 to complete the design, engineering, and permitting supports the lmmokalee Sidewalk Improvement Project. The funding opportunity was announced on January 3, 2020 with a due date of February 10, 2020 by noon. Due to the short turnaround, we are asking for your approval to submit the application for submittal followed by After the Fact approval by the Board of County Commissioners at the February 25, 2020 BCC meeting. Once you have reviewed the application, please sign in the box above and in the areas marked throughout the application and call me for pickup at 239-252.2959. Thank you, and please let me know if you have any questions regarding this request. 3299 Tamiami Trail East, Suite 201 - Naples, Florida 34112-5746.239-252-8973 • FAX 239-252-8828 Packet Pg. 1831 Grant Overview Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Completed by christie.betancourt@colliercountyfl.gov on Address: *No Address Assigned 113112020 3:36 PM Grant Overview Please provide the following information Collier County COLLIER COUNTY CDBG, HOME, ESG, SHIP & LHTF GRANTS OVERVIEW OF COMMUNITY AND HUMAN SERVICES PRIORITIES Collier County Community and Human Services. Request for Application of State Housing Initiatives Partnership (SHIP) Program. Our Grant Application Guide can be foundhere. Collier County is an entitlement grantee and receives funds from the U.S. Department of Urban and Housing Development (HUD) through three (3) federal programs: Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG). HUD requires the County complete a Five -Year Consolidated Plan that includes a housing assessment, market analysis and assessment of community development needs. The Consolidated Plan is meant to address the needs of low and moderate -income persons and families, including homeless individuals. It establishes the County's program priorities, goals and objectives for community development programs and sets the framework for subsequent one year action plans that describe specific activities that will be funded through the County's grant program. It establishes the County's program priorities, goals and objectives for community development programs and sets the framework for subsequent one-year action plans that describe specific activities that will be funded through the County's grant program. Collier County receives funds from the Florida Housing Finance Corporation (FHFC), to administer the SHIP program. The SHIP program is governed by Chapter 420, Part VII, Florida Statutes and Rule Chapter 67-37 of the Florida Administrative Code. FHFC requires the County to complete a Three -Year Local Housing Plan (LHAP). The LHAP is meant to address the needs of extremely low, very low, low and moderate -income persons and families, including those with Special needs (420.9075(5), F.S.) The local affordable Housing Trust Fund (HTF) was established by Collier County Resolution 2018-82 to facilitate the development of housing that is affordable for very low, to gap income residents in Collier County. The criteria for the HTF is based on the Community Housing Plan and the Housing Element of the Growth Management Plan. Funding Availability The funding application anticipates the availability of CDBG, HOME and ESG funds from the U.S. Department of Housing and Urban Development and SHIP funds from the Florida Housing Finance Corporation. Exact funding amounts are still pending from HUD and FHFC.The local affordable Housing Trust Fund is eligible to receive deposits from the sale of County owned property, repayment of Affordable Housing Density Bonus units, and defined revenue Printed By: Christie Betancourt on 21312020 1 of 28 NNeighborly Software streams. CHS will allocate planning and administration and CHS Project Delivery for the allocations prior to funding the remaining balances to projects for all four funding sources, as applicable. Considerations Prior to Applying CHS wishes to provide as much information to prospective applicants as possible so informed decisions can be made about applying for grant funds. The application is just the beginning. Below is a snapshot of some of the items to consider during that thought process. Additional specific regulations or requirements will apply based on the particular project. This is not intended as a complete listing. • No project can begin without an approved environmental review, which can take from 30 days to 6 months or more depending on level required • A number of policies and procedures will be required to be written and followed. Monthly pay requests are required with auditable detailed backup appropriate for the type of project • If awarded funding for salaries, the organization will be required to submit substantial payroll and banking information as backup for each pay request • Documentation for all expenditures is required • Attendance at quarterly Partnership Meetings is mandatory • Adherence to project schedule and spending of grant funds timely is critical — appropriate thought must go into planning the timeline for your project • Monitoring will occur during and at closeout of your project, and possibly annually thereafter depending on the nature of the project or program and whether beneficiaries have been achieved • Quarterly reports are required on the progress of project • Segregation of grant funds or demonstrated segregation in operation of funds is required • Adhere to federal and or local procurement regulations • All advertisements or publications associated with grant funded projects must contain the County logo and acknowledgement of HUD funds in the project • If a construction project, specific additional regulations might apply such as Davis Bacon for wage determination • Retainage from each payment request may be taken until all terms of the contract are met; and only released upon a final clean monitoring report • Records and staff must be available for internal audit or HUD audits as needed • Annual reports will be required during the affordability and project use periods. • Funded entities will be required to retain all records and documents for 3 years after the grant closeout, unless otherwise specified. • If the project generates program income, a program income reuse plan will be required for the life of the grant and the compliance monitoring period. • If awarded under HOME, affordability periods will be required depending on the type of construction, new or rehabilitation, single family or rental. Annual monitoring will be conducted by CHS to ensure affordability, client targets of specific income limits depending of housing use. • If awarded under ESG, can fund only homeless services within specific income limits (30% of AMI) Preparation Resources Matrix Code Definitions IDIS Matrix CDBG Eligibility Activity Codes and National Objectives Matrix Code National Objective Accomplishment Type Printed By: Christie Betancourt on 21312020 2 of 28 NNeighborly Software Printed By: Christie Betancourt on 21312020 3 of 28 04 Neighborly Software A. Applicant Information Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Completed by christie.betancourt@colliercountyfl.govon Address: *No Address Assigned 113112020 3:37 PM A. Applicant Information 'APPLICANT INFORMATION A.1. Agency Name Immokalee Community Redevelopment Agency A.2. Mailing Address 3299 Tamiami Trail East Naples, FL 34112 A.3. Physical Address 750 South 5 street, Suite C Immokalee, FL 34141 A.4. Project Contact Christie Betancourt A.S. Title CRA Operations Manager A.6. Telephone (239) 867-0028 A.7. Phone Ext. A.B. Email christie.beta ncourt@colIiercountyfLgov A.9. Fax # (239) 252-6725 A.10. Is your organization a non-profit with 501(c)(3) status? No A.11. How many years have you been in operation? 20 A.12. Is your organization or agency faith based? If yes, all faith -based organizations must complete and attach Acknowledgement of Religious Organization Requirements Form (in the Documents tab). No Printed By: Christie Betancourt on 21312020 4 of 28 NNeighborly Software A.13. Does your agency have written and implemented personnel and fiscal/procurement policies? Yes A.M. Does your agency have a written operating procedures manual? Yes A.15. Is your organization applying as a Community Development Housing Organization (CHDO)? If yes, you must have certification with application to qualify. No A.16. Does your agency have a written conflict of interest policy? Yes A.17. Does your agency utilize E-verify when hiring? Yes A.18. Is this a collaborative project? Yes Printed By: Christie Betoncourt on 21312020 5 of 28 NNeighborly Software B. Project Type Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Completed by christie.betancourt@colliercountyfl.gov on 21312020 Address: *No Address Assigned 6:34 PM B. Project Information B.I. Project Title Immokalee Sidewalk Improvements - Eustis Avenue 13.2. Which program funds are being sought? Community Development Block Grant (CDBG) 6.3.a. Amount being request: $300,000.00 13.3.1b. Total Project Cost: $380,000.00 13.3.c. Funding request percentage of total cost: 78.95 13.4. If requesting CDBG funding, which one of the three National Objectives will this project target? Answer in the drop down. Benefits low and moderate income persons (24 CFR 570.208(a)) B.S. Which HUD Activity Code best reflects this proposed project? If your project reflects more than 1 matrix code, you must submit multiple applications. See HUD Matrix Code guidance in the Resources section. 03L - Sidewalk Improvement 13.6.a. Which County Priority will your project target? Public Services 13.6.1b. Describe the impact on Collier County's Priority needs. The category will be evaluated in terms of the documentation and justification of the need for the activity. • Has articulated a rationale for the project related to the project's purpose(s). The applicant should explain how the project will address the stated national objectives. • Has determined the demand for the project. This may include a market analysis of the target population and/or community(ies) The Immokalee Community Redevelopment Agency (CRA), the Immokalee Municipal Service Taxing Unit (MSTU), the Collier County Public Transit and Neighborhood Enhancement Division (PTNE), and Collier County Metropolitan Planning Organization (MPO) have several areas in Immokalee they would like to construct sidewalks on. Printed By: Christie Betancourt on 21312020 6 of 28 14 Neighborly Software This proposed Project will be used to further implement the Immokalee CRA & MSTU Annual Goals. The Immokalee community area is designated a Rural Area of Opportunity (RAO). The benefits of being a designated RAO is that communities are given extra points on grants, they are eligible to receive waivers or reduction of match, they are priority assignments for REDI as well as to allow the Governor, acting through REDI, to waive criteria, requirements, or similar provisions of any economic development incentive. Incentives include, but are not limited to, the Qualified Target Industry Tax Refund Program, Quick Response Training Program, and Quick Response Training Program for participants in the welfare transition program, transportation projects, Brownfield redevelopment bonus refund, and the rural job tax credit program. The Immokalee community area is also designated a Promise Zone area. The benefits of being a promise zone is that it partners the Federal government with local leaders who are addressing multiple community revitalization challenges in a collaborative way. Promise Zone Designees will receive: • Preferences for certain competitive federal grant programs and technical assistance from participating federal agencies; • A federal liaison assigned to help designees navigate federal programs; • An opportunity to engage AmeriCorps VISTA members in the Promise Zone's work • Promise Zone tax Incentives, if enacted by Congress. One of the study areas under consideration is Main Street (SR29), a busy arterial corridor for both vehicular and pedestrian traffic within the Central Business District. State Road 29 provide access for tourist from State Road 27 to the north in Hendry County to South of Everglades City, south of US 41 (a.k.a. Tamiami Trail East) and terminating at Everglades Airport. The section of SR29 (Main Street) that passes through Immokalee provides the main access to the economical support of the downtown businesses and overall community. The Sidewalk program will greatly improve the functionality and aesthetics of the business district and residential areas while improving the quality of life in Immokalee. Both the CRA and Immokalee Lighting/Beautification MSTU Advisory Committees have worked long and hard with Collier County Alternate Transportation Department and Collier Metropolitan Planning Organization (MPO) Board to ensure that these improvements be carried through to completion to serve the community interests as a whole. The design elements of the sidewalk projects along West Eustis Avenue will include fitting sidewalk around existing drainage system and modifying the drainage component as necessary. The removal of existing damaged and deteriorated asphalt and replacement with new concrete sidewalk and will incorporate improved pip culverts under the driveways where identified. This sidewalk project will reflect the Immokalee community's desire to improve the Immokalee central business district. The community's regional beautification plan for future improvements have been determined through a comprehensive study prepared by a team of professionals that include RWA Consulting Inc. and Land Design Innovation Incorporated, the results of the study are contained in the "Immokalee CRA Public Realm Plan/Town Design", dated 2012, and winner of the 2020 Florida Planning and Zoning Association Award of Merit. 13.7. Provide justification for how your project targets the National Objective/County Goals selected above This project will provide public facilities and improvements to the local schools, non -profits, and the residential and commercial areas on the southside of Immokalee. The Low Moderate Income designation is illustrated using HUD Low Income Census Tract map, (Exhibit 22) LMA Collier County Maps FY 2015 and Immokalee Area Census Map. B.B. IF APPLYING FOR SHIP FUNDS: Please select the SHIP Strategy that best reflects the proposed project. N/A B.9. Accomplishment Type Public Facilities Printed By: Christie Betancourt on 21312020 7 of 28 04 Neighborly Software 13.10. Geographic Service Area CDBG Target Area 13.11. HUD Census Tract Identification System: Click the link below, or copy the link and paste in your browser, to access the system. http://hud.maps.arcgis.com/apps/Viewer/index.html?appid=9642c475e56f49efb6e62f2d8a846a78 Please list the target census tract(s) in the space provided. Census tract 112.04. Low/Mod total 2,485 and Low/Mod Universe total is 2,890. B.12. Provide a concise project description and goals narrative. The category will be evaluated in terms of the goals, objectives and activities (GOA) planned to complete the project, the numbers served versus the cost and the sustainability of the activity. • Project GOA respond to identified problems, needs, and community demand as determined by the applicant • Project GOA should be concise, achievable, measurable, time -limited, and clearly stated • Project GOA evidence the project's value and facilitate the applicant's organizational goals and objectives The Collier County Board of County Commissioner, on behalf of Immokalee Community Redevelopment Agency (CRA), is seeking funding assistance to complete the next phase of the Immokalee Sidewalk Improvements Project. We are requesting $300,000 construction funds to construct the project. If awarded the MSTU will be allocating $60,000 for the design portion in FY20 and the CRA will allocate $20,000 of CRA Match funds in FY2021. Immokalee is a walking community where walking should be a safe and convenient mode of transportation and recreation. In order to promote more walking and cycling activities, the CRA is requesting funds to construct sidewalks in locations where the highest concentrations of pedestrians exist and where the lack of a sidewalks poses the greatest threat to the pedestrian. The proposed sidewalk improvements are located on existing streets within a high concentration of older residential development. While streets built today are required to include sidewalks, many of the existing streets in Immokalee were built without sidewalks to minimal standards. Many have no sidewalks and those that do may not meet ADA requirements. Funding of this proposal will complete the sidewalk on the final portion of West Eustis Avenue from South Fifth Street to South 1st Street. This project area will be designed in FY2020. Most residents in this farmworker community use alternative modes of transportation to commute on a daily basis. Providing a safe and interconnected sidewalk system is one of the community's priorities. To reach this goal, the sidewalk master plan needs to take on a neighborhood focus approach with a multi -phase implementation schedule. The sidewalk projects provide an additional benefit to the community by incorporating improvements to the drainage system. Swales and culverts may be installed or improved to meet the requirements of the additional sidewalks. The first neighborhood focus area identified in 2016 was the south end of Immokalee and it was divided into three phases. Once complete it will provide a continuous pedestrian connection to residential, recreational, educational and commercial opportunities. Connecting Immokalee's residents to the Dreamland Park and 1st Street Central Business Sub -District. South Immokalee Residential Neighborhood was divided into three phases: * Phase 1— West Eustis and South Ninth Street were completed in 2018. West Eustis was completed from South Ninth to South Fifth Street. South Ninth Street was completed from West Eustis Avenue to Pinecrest Elementary School. * Phase 2 — Carver Street and South Fifth Street — Under Design/Construction 2020 Printed By: Christie Betancourt on 21312020 8 of 28 NNeighborly Software * Phase 3 — West Eustis — Pending application. Project area is from South Fifth Street to South First Street The project will complete South -End Residential District and will include installing 6-foot wide concrete sidewalks and modifying drainage system as necessary. In some areas, the project will removal the existing damaged and deteriorated 4-foot wide asphalt path and replacement it with new 6-foot wide concrete sidewalks and it will improve the pipe culverts under the driveways where identified. Most sidewalks were selected by the CRA and MSTU 2016 Goals and Action Plans of the Advisory Committees. This implementation could also include the removal and replacement of existing deteriorating and/or unsafe features from within the County right-of-way. The Program will be consistent with two previous related studies/reports entitled Immokalee Pedestrian Crosswalk Improvements Study, and The Immokalee Walkability Study which were prepared by professional consultant firms with the assistance of the CRA and MSTU citizen advisory committees. The proposed construction project will be designed using MSTU Funds and is proposed to be constructed by September 30, 2020 using the awarded CDBG grant funds and CRA Match funds. The Project will improve pedestrian and vehicular safety, provide aesthetics to create a unified community character, and improve the visibility and economic viability of existing and future businesses in the downtown area and several other areas of Immokalee. Collier County Transportation Operations Department, in conjunction with a citizen's focus group, was tasked to study and identify the possible underlying causes for the high accident and crime rate. The task force identified a concern with lack of sidewalks, obstructed intersection sight lines, not enough light and limited pedestrian visibility. Goals: Promote and improve walking as a safe and inviting mode of travel through a comprehensive walking program of pedestrian facilities. Vision: • Increase the safety of commuters walking or using transit to get to work. • Increase the safety of students walking to school or riding the bus. • Increase transit use in the community. • Foster strong public awareness about the rights and responsibilities of pedestrians. • Support walking as a recreational activity. 13.13. Income Targets - Please indicate what income bracket you are targeting. If more than one bracket is being target please provide a percent for each. Income Categories % of clients to be served ELI (<30%) 0.00 VLI(<50%) 0.00 LI(<80%) 51.00 Mod (<120%) 0.00 Gap (<140%) 0.00 Unrestricted 0.00 51.00 B.14. Is tour project designed to assist, Seniors, Veterans and/or individuals with Special Needs? No B.15. If you answered 'yes' to B.14. above what % of each population will you provide assistance? Population Percent Seniors 0.00 Printed By: Christie Betancourt on 21312020 9 of 28 HNeighborly Software Veterans 0.00 Special Needs 0.00 N/A 100.00 % Printed By: Christie Betoncourt on 21312020 10 of 28 NNeighborly Software C. Experience & Capacity Completed by christie.betancourt@colliercountyfl.gov on 21312020 3:27 PM C. Experience & Capacity Please provide the following information Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Address: *No Address Assigned C.1. Experience and organizational capacity narrative. The category will be evaluated on the basis on the experience of the applicant, and experience in undertaking projects of similar complexity as the one for which funds are being requested. o Demonstrate capability, experience, and knowledge (i.e. managerial and technical) to implement the project o Identify roles and responsibilities of each team member. Identify and describe contributions of key project personnel, including the specific respective roles, time commitment, contributions, services provided and memorandums of agreement may be provided o Describe success from past performance with grant funding o Identify any additional commitments to the project by participating institutions, professional staff or other key institutions or individuals The CRA team collectively has more than 20 years of experience managing projects of similar capacity as indicated in this grant application. The team that will be managing this program consists of a Project Manager, Operations Manager, Budget Analyst, Administrative Assistant, and CRA Director. Once the contract has been approved by the BCC, the assigned Project Manager will take over the role of Construction Manager. They will schedule the initial pre - construction meeting with all stakeholders. They will lay out the project schedule, Davis Bacon reporting requirements, scope of work, and any other pertinent information. As the project progresses, staff will be on site daily to ensure adherence to all safety codes and scope of work. They will keep a daily activity log complete with pictures. The Project Manager will review contractor invoices on a monthly basis before handing them over to finance for processing. The construction of this proposed sidewalk project will demonstrate through implementation that the community needs and goals have been heard by the governing bodies and action is being taken to invest in the Immokalee community. This sidewalk project will continue renewed community pride through the development of comprehensive sidewalks in lieu of simple sidewalks. . In 2011 the CRA invested $4 million dollars in improving the drainage conveyance systems in the Downtown District. The Colorado Avenue project consist of the CRA going back in to this project area to install additional drainage structures and pipe along Colorado Avenue to further improve the hydrology of the area. Although this project addresses drainage issues, of equal importance is the pedestrian safety improvement component of the project. The Colorado Avenue corridor from South First to South Ninth Streets consists of drainage ditches in some areas which force pedestrians and vehicles to share the roadway. The project included concrete sidewalks, grading & new sod on both sides of Colorado Avenue from South First to South Ninth Streets in the densely populated downtown Immokalee area. Prior to installing the sidewalks, the CRA filled the open drainage ditches with concrete drainage pipe and fill dirt in order to create a level area for the sidewalks along the roadway. Colorado Avenue is the primary pedestrian access facility for families accessing both Pinecrest Elementary School and the Immokalee Daycare Center. Printed By: Christie Betancourt on 21312020 11 of 28 HNeighborly Software In an area where families generally escort their young children to and from school, the sidewalks were vital to ensuring pedestrian safety. Prior to the project, families were forced to share the roadway with vehicles due to deep open drainage ditches along both sides of the roadway. The Immokalee CRA continues to work on projects — major and minor — to improve the physical surroundings of Immokalee and its quality of life. On November 2012, the CRA staff completed the four million dollar grant funded storm water improvement project, which replaced a blighted residential area with a functional and aesthetically pleasing drainage conveyance system complete with 7-acre pond site, roadway and sidewalk improvements. On August 13, 2013, the Immokalee CRA staff also completed a sidewalk project on Carson Rd, which is being used as a tool to estimate the project costs for this proposed program. Carson Road Sidewalk Improvement cost $175,000 for 0.5 mile of sidewalks, but did not include additional site features such as brick paver areas, benches or receptacles. In 2014, the CRA completed the construction of the First Street Zocalo Plaza at the intersection of Main Street and First Street. The Plaza worked towards the design and construction of a community plaza space as identified in the Immokalee Public Realm Plan. The total project cost was $994,000 which was completely funded by the 2013 CDBG award. In 2014, the Immokalee CRA awarded two construction contracts related to the further implementation of the Immokalee Stormwater Master Plan. The Immokalee Drive corridor in west Immokalee was first identified as an area of concern by SWFL Water Management District in its original Immokalee Master Drainage Improvement Plan in 2005. Their concerns were based primarily on the nuisance flooding along the corridor in this densely populated residential area. This $2.5 million project addressed the concerns through the installation of a series of drainage structures connected via a piped conveyance system that meets current design standards. As a pedestrian safety measure, the scope also included the installation of concrete sidewalks on both sides of the roadway. The CRA also installed a comprehensive asphalt overlay, constructed new driveway aprons and replaced all effected right-of-way features. In 2015, the Immokalee CRA completed the design and construction of the Immokalee Drive and Colorado Ave stormwater and sidewalk improvement projects. Both projects cost about $1.9Million. In May 2018, the Immokalee CRA completed the design and construction of the stormwater and sidewalk improvement project along portions of South 9th Street, Eustis Avenue, and South 5th Street . The CRA was awarded a total of $600,000 of CDBG funds from two funding cycles (FY2016 & FY 2017). The total project cost was $741,498 of which the MSTU paid $79,814 to cover the design portion and the CRA paid $61,684 to cover the remaining construction costs. In 2019, the Immokalee CRA was awarded an additional $476,365 of CDBG funds to cover the remaining project cost. The original award from 2018 was for $200,000 for Phase II improvements to Carver and South 5th Streets. The total estimated project cost is $860,000. The CRA has allocated $160,000 from two funding years to cover the design and construction cost of the project. A budget amendment will be completed for any shortage in the project from CRA funds. This project is expected to be completed in late 2020. Immokalee is a community that has demonstrated a strong pride and desire for improvements and through the assistance of grant funding like this we can change dreams into reality and improve the quality of life in Immokalee, Florida. C.2.a. Has your organization received funding from Collier County in the past? Yes C.2.b. If the response to C.2.a. above is yes complete the Prior Awards Table. Start with the most recent funding years. Printed By: Christie Betancourt on 21312020 12 of 28 NNeighborly Software Fiscal Year Award Amount Clients Served Project Location 10/01/2010 $3,500,000.00 Immokalee Immokalee Downtown District 10/01/2013 $2,011,955.00 Immokalee Immokalee Dive Area 10/01/2013 $517,300.00 Immokalee Colorado Avenue 10/01/2013 $994,000.00 Immokalee First Street & Main Street 10/01/2016 $475,000.00 Immokalee South 9th Street & South 5th Street 10/01/2017 $125,000.00 Immokalee South 9th Street & South 5th Street 10/01/2018 $200,000.00 Immokalee South 5th Street and Carver Street 10/01/2019 $476,365.00 Immokalee South 5th Street and Carver Street C.3. Has your organization built or rehabilitated site built housing in Collier County in the past three years? No C.4. Provide additional project specific information showcasing your organization's experience and capacity. Include any project estimates and their sources if applicable Please see attached (Exhibit 26) Project cost for the proposed Immokalee Sidewalk Project. Currently, there is no sidewalk on one side of the street, and pedestrians are forced to use the roadway shoulder, discouraging and limiting safe movement. This road serves as a direct connection to a nearby school, residences, and some churches in the area. Printed By: Christie Betoncourt on 21312020 13 of 28 NNeighborly Software D. Environmental Issues Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Completed by christie.betancourt@colliercountyfl.govon Address: *No Address Assigned 113112020 4:53 PM D. Environmental Issues Please provide the following information D.1. Put a check in any box that pertains to the proposed activity. If you check any of the boxes below (except 'None of the above'), you must provide an explanation in the next question. If you check the 'None of the above' box, you may enter 'N/A' in the next question. ❑ Project/property is located on an historical or archeological site ❑ Project/property is in the 100-year flood plain ❑ Project/property is in a wetlands area ❑ Project/property is in a coastal barrier area ❑ Project/property is within a half -mile of an airfield ❑ Project/property is near storage or manufacturing facility of industrial products ❑ Project/property is on or near soil contaminated by diesel/fuel or gasoline ❑ Project/property is expected to impact the environment in any negative manner or pose a hazard or nuisance ❑ Endangered or threatened or listed species are located on the proposed project site ❑ There are environmental concerns or impediments associated with the proposed activity (if yes, please provide detail) ❑ Project/property is expected to adversely affect the environment ❑ Project/property is NOT on a properly zoned site (if not zoned properly, please explain) QNone of the Above D.2. If you checked any box (except'None of the above') in the previous question, provide an explanation in the box below. D.3. Physical address of the location of the proposed project/activity. West Eustis Avenue Immokalee, FL 34142 D.4. Legal description of property, if applicable. West Eustis Avenue (From South 1st Street to South 5th Street) Printed By: Christie Betancourt on 21312020 14 of 28 NNeighborly Software Printed By: Christie Betancourt on 21312020 15 of 28 NNeighborly Software E. Implementation Completed by christie.betancourt@colliercountyfl.gov on 21312020 3:07 PM E. Implementation Please provide the following information Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Address: *No Address Assigned E.1. Project Implementation Plan and Readiness to Implement. The category will be evaluated on the basis of the applicant's ability to commence the project and expend funds within the program year. Provide the following information: • List tasks in a logical order that demonstrates a feasible work plan • Identified staff, board members, partners responsible for implementation • Identify available resources needed to implement proposed activity • Has previously demonstrated ability to complete projects or tasks in a timely manner • Work Plan clearly constructed and complete to provide a clear understanding as to how the project will be implemented • Identify the obstacles that may be encountered in developing and implementing the project, and describes, in detail, the approaches that will be employed to overcome such obstacles The Sidewalk Program pursues the Immokalee CRA and MSTU annual operational plans, along with the MPO goals of promoting walking as safe means of transportation. The proposed Sidewalk Program will provide a comprehensive understanding of sidewalk needs in the Immokalee Community. A long-term comprehensive program is necessary in order to: • Address sidewalk needs objectively and comprehensively in various locations in Immokalee • Plans for grant funding • Coordinate sidewalk construction with other roadway work • Insure efficient use of County funds, and Builds more sidewalks more quickly Comprehensive Program (Sidewalk Program) With a comprehensive program, better coordination can occur and an appropriate funding strategy can be pursued. The program is based on an inventory of missing sidewalk segments on Arterials, Major Collectors and Neighborhood Collectors. The program ranks sidewalk projects using scoring system that is based on the vision and goals of the Operational Plan and street characteristics. This is a simple way to assess need, and allow the county to address to the most needed projects first. Street characteristic criteria will be added to Operational Plan criteria to create the final scoring system. This system is intended to objectively rank missing sidewalk segments. Implementation considerations for the program are as follows: • A focus on constructing sidewalks on one side of the street first, in order to provide a walking facility on at least one side of streets (consistent with prior programs in the county). • Construct at -grade ribbon sidewalks or grade -separated sidewalks, in order to cost effectively retrofit many streets Printed By: Christie Betancourt on 21312020 16 of 28 NNeighborly Software and develop a more comprehensive walking route network (consistent with prior programs). • Built at -grade, and set back from the street edge, which is referred to as "ribbon" sidewalk. In order to separate the pedestrian from motor vehicle traffic, a sidewalk is located at least five feet from the edge of pavement. This provides the same buffer effect as a planter strip. • Consider sidewalk construction in lieu of Neighborhood Traffic Management Program (NTMP) devices, because sidewalks affect pedestrian safety, and pedestrian safety may be the reason for a neighborhood's need to slow motor vehicle traffic. • Construct neighborhood connections on public property and pedestrian crossing improvements in conjunction with sidewalks, where feasible, in order to increase the usefulness of the sidewalk and create a comprehensive walking route network. • Trails and bike lanes should be constructed with consideration for sidewalks but should not be considered alternative to sidewalks. The Immokalee CRA/MSTU will use its own funds when budget permits to design the projects. We will use the County Purchasing Department guidelines to procure the services of the professional Engineering firm with a landscape architect on staff to create a design for the projects. The design will consist of, but not be limited to Implementing new sidewalk, irrigation system upgrades and landscaping refurbishment within newly reconstructed sidewalk segments located within the project limits. The design acquisition phase will be expedited using the County Fixed term engineering contracts that have been competitively bid to request construction quotes/proposals; this process will take four times less than it would take to start up within a new selection committee and so forth. During construction the CRA Operation Manager, Project Manager and Fiscal Administrator will all work to ensure that the project deliverable are on time and on budget with the required level of quality. They will prepare financial reports and supporting documentation for funders as outlined in funding agreements and participate in a close out audit. E.2. Please complete the project timeline table. Timelines must be well thought out, complete and achievable. Failure to provide adequate timeline may result in disqualification. Tasks Order of Completion No. Days to Complete Date Completed / Anticipated Date Responsible Party Environmental review 3 01/31/2021 Acquisition M/d/yyyy Loan application M/d/yyyy Enforceable commitment M/d/yyyy Other Grants/Sources 1 10/01/2020 Design Conceptual Drawings 2 11/30/2020 Architectural Plans M/d/yyyy Zoning Approvals M/d/yyyy Construction Plans 4 01/31/2021 Permits 5 02/28/2021 Anticipated start date for construction 6 03/01/2021 Construction milestones 7 03/31/2021 Certificate of Occupancy 8 06/30/2021 Equipment purchases for operating facility M/d/yyyy Facility opening M/d/yyyy Printed By: Christie Betancourt on 21312020 17 of 28 04 Neighborly Software F. Financial Management Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Completed by christie.betancourt@colliercountyfl.gov on 21112020 Address: *No Address Assigned 8:22 AM F. Financial Management Please provide the following information F.1. Financial Management. The category will be evaluated by the applicant's ability to demonstrate their plans to sustain the project; utilize funds and manage them appropriately and leverage sources of funds. • Outlines a realistic plan for sustainability after government support ends • Funding sources are documented, indicating exact level of commitment, conditions and time frame for expending funds. All proposed partnerships are complete and documented. • Demonstrates an established accounting system • Demonstrates the financial ability to fund the project until reimbursement • Anticipated cost participation including direct funding, in -kind and staffing support after federal funding ends • Costs of implementing the work plan are congruent with the proposed budget • Need for equipment, supplies, contractual services, and other budget items are well justified in terms of the project goal(s), objectives, and proposed activities • For HOME projects ONLY: Demonstrates the extent to which the applicant(s) has assessed financial viable and meets the County's subsidy layering/underwriting guidelines. o Pro -forma or financial schedules are consistent with industry standards, including but not limited to: fees, cost per unit, month rents, expenses, projected revenue, operation costs and depreciation allowances. o Rental project must submit a market study demonstrating need for the proposed project. Market studies must follow the County's guidelines The Immokalee CRA funds per Fiscal Year are at a minimum, covering only operational costs and are not enough for the Sidewalk Program. The CRA has recommended for annual CIP funding increases which is directly tied to limited local tax revenue, which is extremely low in Immokalee. An MSTU has been created but not enough has been generated for a program like this proposed sidewalk. If granted this grant the general public in Immokalee will directly benefit from the sidewalk improvements. See CRA Year -to -Year Tax Increment Revenue. F.2. Agency maintains the following records: ❑ Cash Receipts Journal ❑ Cash Disbursements Journal QGeneral Ledger Chart of Accounts QPayroll Journal and Individual Payroll Records Individual Printed By: Christie Betancourt on 21312020 18 of 28 14 Neighborly Software ❑ Personnel Files R1Written Procurement Procedures QCapital Inventory Written Travel Policy QProperty Control Policy and Records ❑ None of the Above Q F.3. Agency agrees to: Check all that apply F.3. Agency agrees to the following (check all that apply) ZSubmit complete audits for every year during contract 2 Retaining all project records for the applicable time period as outlined in applicable regulations Printed By: Christie Betancourt on 21312020 19 of 28 HNeighborly Software G. Budget Completed by christie.betancourt@colliercountyfl.gov on 21312020 3:10 PM G. Budget G.I. Budget Summary and Itemization Table Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Address: *No Address Assigned Budget Requested Other Leverage/ Total Narrative Deliverable Itemization Funds Funds Match Budget ($) Design of Eustis $0.00 $60,000.00 $0.00 $60,000.00 CRA Staff will use 100% Ave. Sidewalk MSTU funds to Construction Design Project in Design Plans FY2020 Construction of $300,000.00 $0.00 $0.00 $300,000.00 Final county Eustis Ave. acceptance of Sidewalk newly constructed sidewalk within the county right- of-way CEI Services $0.00 $0.00 $20,000.00 $20,000.00 Construction complete project closedout $300,000.00 $60,000.00 $20,000.00 $380,000.00 Printed By: Christie Betancourt on 21312020 20 of 28 HNeighborly Software H. Leverage / Match Completed by christie.betancourt@colliercountyfl.gov on 21312020 3:29 PM H. Leverage / Match Please provide the following information H.1. Will the project require matching funds? Yes Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Address: *No Address Assigned H.2. If yes, please complete the Leveraged or Match Funds table below. Source of Match/Leveraged Funds Conditions/Limitations of Match/Leverage Amount Funds CRA FUND 186 TRANSFER TO 716 MATCH CDBG AWARD $20,000.00 FUNDS $20,000.00 Printed By: Christie Betancourt on 21312020 21 of 28 NNeighborly Software I. Program Income Completed by christie.betancourt@colliercountyfl.gov on 21112020 8:22 AM I. Program Income Please provide the following information Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Address: *No Address Assigned 1.1. Will program income be generated as a result of the service or product provided? No 1.2. If Yes, please indicate the SOURCE of the income generated (rent, proceeds, revenue, program fees, etc.) and the TOTAL DOLLAR AMOUNT that will be generated. Source of Program Income Total Amount ($) $0.00 1.3. If program income is anticipated, indicate how the funds will be utilized. N/A - No program income will be generated Printed By: Christie Betancourt on 21312020 22 of 28 NNeighborly Software J. Outcomes & Performance Measures Completed by christie.betancourt@colliercountyfl.gov on 21112020 8:50 AM J. Outcomes & Performance Measures Please provide the following information Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Address: *No Address Assigned Outcomes and Performance Measures: The category will be evaluated on the applicant's ability to collect data to measure the outcomes of the activities and the project as a whole • Describe the agency's evaluation plan with performance measurements • Demonstrate long term support of project • How will the outcome measures meet national or program objectives and explain how the evaluation plan demonstrates "value-added" or "community value" to Collier County As was previously explained, these improvements will meet many of the objectives identified in the CRA and MSTU Advisory Committee's Annual Goals and Action/Operational Work Plans. • Provide a list of program/project outcomes. Improved ascetic appeal of common areas in Immokalee. Increased pedestrian safety via the installation of sidewalks, removing pedestrians from the roadways. • Explain how the program/project demonstrates "value-added" or "community value" to Collier County. A portion of the tax revenue that is generated within Immokalee is channeled into the CRA and MSTU funds, which are reinvested into the community via economic, infrastructure and ascetic improvement endeavors. unfortunately, there exists a severe gap between the taxable values and real -world market values of the properties throughout the community. This gap has created a financial hindrance on overall community improvements. The commercial common area improvements proposed within this application will support an increased assessment value of the properties within the community, generating an increased tax base that will ultimately be reinvested back into the community, creating a chain reaction of positive community growth. Printed By: Christie Betancourt on 21312020 23 of 28 NNeighborly Software K. Required Documents Completed by christie.betancourt@colliercountyfl.gov on 21312020 6:52 PM K. Required Documents Please provide the following information Case Id: 13669 Name: Immokalee Sidewalk Improvements -Eustis Address: *No Address Assigned Please read, understand and sign, in blue ink, the following documents. Executed (signed) forms must be uploaded below. Acknowledgement Letter Attestations and Certifications for all Applications CHDO Certification Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion Federal Funding Accountability and Transparency Act Form Financial Review Template HOME Investment Partnership Program Religious Organization Requirements Form Documentation 0 Federal Funding Accountability and Transparency Act Form *Required Exhibit 1 Federal Funding Accountablilty.pdf QHOME Investment Partnership Program *Required Exhibit 2 HOME Investment Partnership Program.pdf Application Document - 501 (c) (3) IRS Tax Exemption Letter *Required Exhibit 3 501(c)(3).pdf 2 Application Document - Acknowledgement Letter *Required Exhibit 4 Acknowledgement Letter 2020.pdf Printed By: Christie Betancourt on 21312020 24 of 28 NNeighborly Software R1Application Document - Affidavit of Compliance with Federal, State, Local Regulations *Required Exhibit 5 Affidavit of Complaince.pdf 0 Application Document - Articles of Incorporation *Required Exhibit 6 Articles of Incorporation.pdf 2 Application Document - By -Laws *Required Exhibit 7 Immokalee CRA Bylaws-.pdf 2 Application Document - Board Resolution authorizing submittal of grant application *Required Exhibit 8 Board Resolution.pdf 2 Application Doc - Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion *Required Exhibit 9 Certificate Regarding Debarment.pdf 2 Application Document - Internal Revenue Service Form 990 —first 12 pages of the last 2 years *Required Exhibit 10 Internal Revenue Service Form 990.pdf 2 Application Document - List of Board of Directors *Required Exhibit 11 List of Board of Directors 2020.pdf 2 Application Document - Organizational Chart *Required Exhibit 12 Updated Immokalee CRA Organizational Chart.pdf QApplication Document -Preceding 2-year audits including management letter and findings *Required Exhibit 13 Preceding 2-year audits.pdf Printed By: Christie Betancourt on 21312020 25 of 28 HNeighborly Software RIApplication Document - Procurement Policy *Required Exhibit 14 Updated Purchasing Policy.pdf 2 Application Document - Resumes, Pay Scales with Job Descriptions *Required Exhibit 15 Staff Resumes & Job Description 2020.pdf 2 Application Document - State of Florida Certificate of Good Standing *Required Exhibit 16 State of Flroida Certificate of Good Standing.pdf 2 Application Document - Acknowledgement of Religious Organization Requirements Exhibit 17 Acknowledge of Religious Organization Requirements.pdf Q Application Document - Certification of CDBG/HOME/ESG Funded Construction/Rehabilitation Projects Exhibit 18 Certificate of CDBG Construction rehab.pdf RIMatch documentation Exhibit 19 Match documentation. pdf 2 Application Document - Verification of site plan/plat approval Exhibit 20 Verification of Site Plan.pdf QApplication Document - Verification of zoning Exhibit 21 Verification of Zoning.pdf Printed By: Christie Betoncourt on 21312020 26 of 28 NNeighborly Software RIApplication Document - Location map/photo of site Exhibit 22 Location Map, Photos, Plan, etc..pdf 0 Application Document - Floor plans Exhibit 23 Floor Plans.pdf RIRelocation plan Exhibit 24 Relocation Plan.pdf 2 Deliverable - Market Study Exhibit 25 Market Study.pdf 2 Deliverable - Project Pro -forma Exhibit 26 Project Pro-forma.pdf 2 Financial Review Template Exhibit 27 Financial Review - CRA.pdf 2 Deliverable - CHDO Certification Exhibit 28 CHDO Certification Appendix 8.pdf 2 Religious Organization Requirements Form Exhibit 29 Religious Organization Requirements Form.pdf Printed By: Christie Betancourt on 21312020 27 of 28 HNeighborly Software Submit Last modified by christie.betancourt@colliercountyfl.gov on 21312020 3:31 PM Submit Case Id: 13669 Name: Immokalee Sidewalk Improvements - Eustis Address: *No Address Assigned I certify that I have been authorized by the applicant's governing body to submit this application and that the information contained herein is true and correct to the best of my knowledge. Authorized Name and Title Leo E. Ochs - County Manager Telephone 239-252-8383 Authorized Signature "Not signed Printed By: Christie Betoncourt on 21312020 28 of 28 �'J Neighborly Software Exhibit 1 N/A Federal Funding Accountability and Transparency Act (FFATA) Reporting Form FFATA was signed into law on September 26, 2006 and Is intended to increase federal transparency through the creation of a publicly available and easily searchable online database. Asa prime recipient of federal funds, DIiS Is required to collect sub -award an executive compensation Information from sub -recipients fore ntry Into that database. DUNS Number 076997790 Subrecipient Organization Name Collier County Community Redevelopment Agency (Immokalee) DBA Name Address 750 South 5th Street, Immokalee, I'L 34142 Parent DUNS Number Amount of Sub Award CFDA Program Number Program Title Federal Agency Name HUD _ Project Description Sub Agreement Number Primary Site Where Work is Performed Principal Place of Performance Address Eustis Avenue, Immokalee, FL Zip Code plus 4-digits https tools.us sp com(zip-code-looku .hp tm?byaddress 34142-4320 Check one of the following: ❑ The organization does not meet the applicability requirements to report the total compensation of the top five subgrantee executives and will not report total compensation for the preceding completed fiscal year. ❑ The organization meets the applicability requirements to report the total compensation of top five subgrantee executives for the preceding completed fiscal year. Name Total Compensation 1. 2. 3. 4. 5. Signatu (Official who can 'rift' status of information provided) Print Name and Title avoo Date 12/19 Revised Federal Funding Accountability and Transparency Act (FFATA) Reporting Instructions Subgrantees must provide data to comply with the Federal Funding Accountability and Transparency Act. The FFATA Act requires that information on federal awards and executive compensation be made available to the public through a single searchable website, www.USASpending.gov. Applicability and What to Report A. If, in the previous fiscal year, the subgrantee's gross income from all sources was under $300,000, it is exempt from the requirements to report: 1. Subawards, and 2. The total compensation of the five most highly compensated executives of the subgrantee. B. If the subgrantee is not exempt as provided in paragraph A., the subgrantee shall report the names and total compensation of each of its five most highly compensated executives, if - 1. In the subgrantee's preceding fiscal year, the subgrantee received: a) 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and b) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subgrantees); and 2. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at www.sec.gov/answers/execomp.htm.) Definitions Total compensation means the cash and noncash dollar value earned by the executive during the subgrantee's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): i. Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. v. Above -market earnings on deferred compensation which is not tax -qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. Executive means officers, managing partners, or any other employees in management positions. Data Universal Numbering System (DUNS) number means the nine -digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (866.705.5711) or the Internet (http://fedgov.dnb.com/webform). 12/19 Revised Exhibit 2 N/A Co ier Cnu"ty Public Services Department Community & Human Services Division HOME Investment Partnership Program (HOME) Certifications and Assurances I, Leo E. Ochs Jr. (enter name), authorized representative of Collier County Board of County Commissioners (enter name of organization), on behalf of the organization do hereby certify that, if an award is received, our organization will conform to all programmatic regulations, guidelines and requirements set forth in the HOME Rule (24 CFR Part 92); Collier County Community & Human Services Division (CHS) HOME Policy Manual; CHS HOME Notice of Funding Availability (NOFA); HOME Grant Agreement between your organization and CHS; and any additional requirements set forth by CHS or the U.S. Department of Housing and Urban Development (HUD) while conducting grant activities for the programs funded. To this end, I certify/assure by initialing each and signing the following: All applicable staff members from our organization involved in the administration of the HOME award have thoroughly read and understand the HOME Rule (24 CFR Part 92) and its requirements related to the delivery of HOME eligible activities and grant administration responsibilities. All applicable staff members from our organization involved in the administration of the HOME award have thoroughly read and understand the applicable CHS HOME Policy Manual. Prior to completing the HOME application, our organization thoroughly reviewed the CHS HOME Notice of Funding Availability (NOFA) document and the application submitted by our organization is consistent with requirements relating to the program components proposed. Our organization is committed to the goal of developing housing for those most in need and understand HOME funds must be used to serve low -and very low-income families. For rental housing, at least 90 percent of families benefited must have incomes at or below 60 percent of area median income; the remaining 10 percent of the families benefited must have incomes at or below 80 percent of area median income. Homeownership assistance must be to families with incomes at or below 80 percent of the area median income. Our organization understands we must use the annually published HOME income limits as for the area and adjusted for family size. Our organization understands HOME assisted rental units must have rents that do not HOME Certifications and Assurances Rev. CHS 12.9.19 exceed the applicable HOME rent limits and these rental limits are annually published by HUD for the area and adjusted for bedroom size. Our organization understands for projects with five or more HOME -assisted rental units, 20 percent of the units must be rented to very low-income families. Our organization understands all HOME -assisted homebuyer and rental housing must remain affordable for a long-term affordability period, determined by the amount of per - unit HOME assistance or the nature of the activity. Our organization understands HOME -assisted homebuyer housing is also subject to recapture requirements. All policies and procedures relating to your HOME program will promote dignity and respect for every person seeking assistance. All assistance/programs supported by HOME grant funds will be delivered on a non- discriminatory basis consistent with the Fair Housing Act of 1988. All HOME assistance/programs supported by grant funds will be delivered in accordance with the 2012 Equal Access to Housing Final Rule, which prohibits discrimination based on sexual orientation, gender identity, or marital status; and the 2016 Equal Access in Accordance with Gender Identity Final Rule, which ensures equal access to individuals in accordance with their gender identity in programs and shelter funded through HUD. Our organization will provide all activities under the program(s) in a manner that is free from religious influence as required. Our organization agrees to comply with HUD's Final Rule of Implementing the Violence Against Women Reauthorization Act (VAWA) of 2013, which, among other requirements, ensures that survivors cannot be denied assistance, evicted, or terminated because they are or have been a victim of domestic violence, dating violence, sexual assault, and stalking; and requires HOME -funded projects to have emergency transfer plans to allow survivors to move to another safe and available unit if they fear for their life and safety. (24 CFR 92.359) Our organization shall maintain and operate under agreement procurement procedures designed to assure efficient and proper expenditure of HOME grant funds. Our organization commits to expend HOME grant funds in a timely manner within the grant term to allow program beneficiaries to receive assistance as quickly as possible while also ensuring responsible budget management. Our organization will administer a policy to ensure a workplace free from the illegal use, possession, or distribution of drugs or alcohol by its employees and/or beneficiaries. Our organization will maintain and operate under a standardized conflict of interest procedure for employees and members of the board. Our organization will ensure the confidentiality of its program participants and program participant records. Our organization assures it will not provide HOME assistance to any program participant already receiving the same service from another program. HOME Certifications and Assurances Rev. CHS 12.9.19 Our organization assures it will not provide HOME assistance to ineligible individuals. Our organization agrees to provide all reports and payment requests and any additional information in a timely manner as required through the NEIGHBORLY software system as directed by CHS. Our organization agrees to meet all reporting deadlines as established by CHS. Our organization agrees to comply with the Required Standard Forms as provided in the CHS. Our organization agrees to comply with all requirements to inform participants in writing of the Grievance Policy implemented with the HOME program. Our organization agrees to take reasonable steps to ensure meaningful access to our HOME program(s) by limited English proficiency individuals in accordance with Title VI of the Civil Rights Act of 1964. Our organization agrees to comply with 2 CFR200 as it pertains to nonprofits and units of local government federal funds financial systems requirements, if applicable. Our organization agrees to comply with the Single Audit Act when applicable. HOME CFDA #14.239 Our organization will ensure that all staff members involved in our HOME program are aware of these certifications and assurances and any additional requirements within the Grant Agreement between our organization and Collier County CHS. Our organization agrees to review and comply with all requirements, where applicable in the 'General Provision' section of the agreement. Signature of Board Chairperson Date HOME Certifications and Assurances Rev. CHS 12.9.19 Exhibit 3. 501(c)(3) IRS Tax Exemption Letter N/A Exhibit 4 Co per County ACKNOWLEDGEMENT LETTER February 3, 2020 Ms. Kristi Sonntag, Director Collier County Community and Human Services 3339 E. Tamiami Trail, Suite 211 Naples, FL 34112 RE: Request for Funding under the FY2020-2021 Grant Application Cycle Dear Ms. Sonntag and members of the Ranking and Review Committee: I have read the Collier County Community and Human Services (CHS) application for FY2019-2020 HUD funding. On behalf of Collier County Board of Collier Commissioners, as the duly authorized signatory for Collier County Board of County Commissioners, I agree to and accept the terms, specific limitations, and conditions expressed therein. The information contained in this proposal or any part thereof, including exhibits, schedules and other documents, delivered to the County are true, accurate and complete. This application includes all information necessary to ensure the statements therein do not, in whole or in part, misrepresent or mislead the County as to any material facts. By signing below, the undersigned acknowledges that he/she has read and understands the Certifications attached hereto and, if awarded funds, as applicable, the Applicant will be able to comply fully with the provisions of those Certifications and will be able to comply with all additional applicable federal, state and local requirements, including procurement and financial management. Applicant also acknowledges that if a funding recommendation is made for less than the full amount applied for, additional documentation including a revised budget, scope of work and proposed accomplishments may be requested prior to final funding determinations. The County reserves the right to verify that the authorized signature above is authorized to bind the Applicant (on behalf of the Organization) and may require the applicant to submit documentation verifying such authority. Sincer, , Signature of Agency Re ese ative Leo E. Ochs Jr. — County Manager Name and Title Exhibit 5 ATTESTATIONS AND CERTIFICATIONS FOR ALL APPLICATIONS AFFIDAVIT OF COMPLIANCE WITH FEDERAL, STATE, LOCAL REGULATIONS The undersigned certifies that the information in this application is true and correct. The undersigned further certifies that they are aware that if Collier County CHS finds that the applicant or undersigned has engaged in fraudulent actions or intentionally misrepresented facts on this application, this application will be rejected and the applicant may be unable to participate in any program for three (3) fiscal years. In applying for CDBG/HOME/ESG funds, the applicant has read, understands and agrees to comply with all the provisions of all federal regulations issued thereto by the U.S. Department of Housing and Urban Development, state and local regulations and laws. 1. 24 CFR 570, as amended - The regulations governing the expenditure of Community Development Block Grant (CDBG) funds. 2. 24 CFR 58 - The regulations prescribing the Environmental Review procedure. 3. Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended 4. Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended 5. 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. 6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. 7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972, 42 USC § 2000e, et. seq. The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. 8. 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub -recipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub -recipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project are given to low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low-income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 9. Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 10. Contract Work Hours and Safety Standards Act, 40 USC 327-332. 11. Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. 12. The Americans with Disabilities Act of 1990 13. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 14. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects as mandated by the Davis - Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c)). 15. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted projects. 16. Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79-45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. 17. The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 18. Public Law 100-430 - the Fair Housing Amendments Act of 1988. 19.24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and Other Non -Profit Organizations. 20. 24 CFR 85 - Administrative Requirements for Grants and Cooperative Agreements to State, Local, and Federally recognized Indian Tribal Governments shall be followed for sub recipients that are governmental entities. 21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq. and regulations relating thereto. Failure by the SUBRECIPIENTto comply with the laws referenced herein shall constitute a breach of this agreement, and the County shall have the discretion to unilaterally terminate this agreement immediately. 22. Prohibition Of Gifts To County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. 23. Order of Precedence - In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 24. Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision - making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this Agreement shall be Collier County, Florida, if in state court and the US District Court, 20tn Judicial Court of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 25. The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act, 41 USC 7401, etseq. b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. 26. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. 27. The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead -Based Paint Poisoning Prevention Act found at 24 CFR 570.608, Subpart K. 28. The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state or local historic property list. 29. The SUBRECIPIENT must certify that it will provide drug -free workplaces in accordance with the Drug -Free Workplace Act of 1988 (41 USC 701). 30. The SUBRECIPIENT agrees to comply with the following Payments to the Subrecipient are governed by the Federal grants management rules for cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this section, Subrecipient is defined as a described in 2 CFR 200.93. Accordingly, payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work. The Subrecipient may only incur direct costs that may be attributed specifically to the projects referenced above as defined in 2 CFR 200.413. The Subrecipient must provide adequate documentation for validating costs incurred. Payments to Subrecipient's contractors and vendors are conditioned upon compliance with the procurement requirements provided for in 2 CFR 200.318. Allowable costs incurred by the Subrecipients and Contractors shall be in compliance with 2 CFR Subpart E-Cost Principles. A Developer is not subject to 2 CFR Subpart E, however the County is Subject to 2 CFR Subpart E and may impose requirements upon the Developer in orderforthe County to remain compliant with its obligation to follow 2 CFR Subpart E. The Developer will use adequate internal controls, and maintain necessary source documentation for all costs incurred and adhere to any other accounting requirements included in this agreement. 31. Audits shall be conducted annually and shall be submitted to the COUNTY one hundred eighty (180) days after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR Subpart E-Cost Principles. If an Agreement is closed out prior to the receipt of an audit report, the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. 32. Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within the SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. 33. As provided in § 287.133, Florida Statutes by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. 34. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for, influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. 35. Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in effect at the time of travel. 36. Any rule or regulation determined to be applicable by HUD. 37. Florida Statutes 713.20, Part 1, Construction Liens 38. Florida Statutes 119.021 Records Retention Organization Name: Collier County Board of County Commissioners Name/Signature: (Please Print) (Signature) Title: County Manager Date: Exhibit 6 Articles of Incorporation Resolution No. 2000-83 12 C 1 RESOLUTION NO, 2000-83 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA RELATING TO COMMUNITY REDEVELOPMENT; DECLARING THE BOARD OF COUNTY COMMISSIONERS TO BE THE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY; AUTHORIZING THE CREATION OF ADVISORY BOARDS FOR THE COMMUNITY REDEVELOPMENT AREA; PROVIDING FOR CONFLICT WITH OTHER RESOLUTIONS AND SEVERABII-ri PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners has adopted a resolution finding the existence of one or more blighted areas in the unincorporated area of the County and further finding that the rehabilitation, conservation or redevelopment or combination thereof, in such areas is necessary in the interest of the pubiic health, safety, morals or welfare of the residents of Collier County, Florida; and WHEREAS, to carry out and implement the redevelopment powers and actions contemplated by Part III, Chapter 163, Florida Statutes, within such areas, it Is necessary that a community redevelopment agency be created; and WHEREAS, the Board of County Commissioners desires to serve as the community redevelopment agency and have advisory boards consisting of citizens and property owners in the areas providing advice to the Board concerning the redevelopment of the areas; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA AS FOLLOWS: Section 1. Findings. The foregoing recitals are hereby adopted and incorporated herein to the same extent as if they were set forth in this section. Section 2. peclaration of Board of County Commissioners ,aa Community Redayelopment Agency. As provided in Section 163.357(1), Flonds Statutes (1999), the Board of County Commissioners of Collier County, Honda, does hereby declare itself to be the Collier County Community Redevelopment Agency as an additional duty of office, and does further declare that all the rights, powers, duties, privileges, and immunities vested by Part Ili, Chapter 163, Florida Statutes (1999) in such a community redevelopment agency are hereby vested in the Board of County Commissioners, subject to all responsibilities and liabilities imposed or incurred. Section 2. Separate Legal Entity. The members of the Board of County Commissioners are the members of the Community Redevelopment Agency, but the members conslitute the head of a legal entity, separate, distinct, and independent from the Board of County Commissioners. Section 3. Creation of Advisory Boards. There are to be created, under separate resolutions by the Community Redevelopment Agency, advisory boards for each component 12- C 1 area of the community redevelopment area in the unincorporated area of Collier County, which shall be composed of citizens, residents, property owners and business owners or persons engaged in business in the area, as provided in the resolution of the Community Redevelopment Agency providing for the appointment of such members. The duties and responsibilities of such advisory boards shalt be set forth in the resolution of the Community Redevelopment Agency. Section 4_ Conflicts. All resolutions and parts of resolutions in conflict with any of the provisions of this resolution are hereby repealed. Section 5. Severybility. If any section or portion of a section of this resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other sector or part of this resolution, Section B. Effective Da This resolution shall become effective immediately upon its passage and adoption, Section 7. This Resolution adopted after motion, second and majority vote this 14,�4 day of C�dfj% , 2000_ ATTEST' BOARD OF CQ6WT7r59QRSSIONFRS p DWI/G�HTiL BROCK,nCLERK COLLIER UN7, FLORIDA fjcf(h JS_.�} C BY: f TT TIMOT CONSTA NE, C IRMAN Attest at -to Chairman's stgnature Gr'?s. APPROVED AS TO FORM AND LEGAL SUFFICIENCY David C, Weigel County Attorney 2 Exhibit 7 CRA Bylaws BYLAWS OF THE IMMOKALEE LOCAL REDEVELOPMENT ADVISORY BOARD OF COLLIER COUNTY, FLORIDA ARTICLE I. NAME AND PURPOSE SECTION r. Name: The local Advisory Board shall be known as Immokalee Local Redevelopment Advisory Board (the Advisory Board). SECTION 2. Redevelopment Area: The area of operation of the Advisory Board consists of that certain geographical area identified in CRA Resolution No. 2000- o1 by the Community Redevelopment Agency (CRA) and Resolution No. 2000- 181 by the Board of County Commissioners, and referred to therein as the Immokalee Redevelopment Area (the Redevelopment Area). SECTION 3. Purpose: The Advisory Board is intended to be the primary vehicle for community and professional input to the CRA for matters relating to the Redevelopment Area. The Advisory Board will consider and make recommendations to the CRA concerning the Immokalee Redevelopment Plan (the Redevelopment Plan), the hiring, measurement, and firing of staff, amendments to the Redevelopment Plan, the Redevelopment Area work program and its implementation, proposed acquisitions under the Redevelopment Plan, and any redevelopment or other public projects proposed for the Redevelopment Area. The CRA retains all executive authority and must approve any programs, actions, budgets, and capital expenditures contemplated by the Advisory Board. More specifically, the purpose and duties of each Advisory Board shall be as follows: (a) review the applicable Redevelopment Area's Redevelopment Plan and when necessary recommend to the CRA any changes to the Plan; (b) develop plans and budgets including expected personnel costs to realize the goals of the Redevelopment Plan including developing an annual work program, identifying project priorities, identifying appropriate capital expenditures, and developing incentives to further the redevelopment efforts and effectuate the purposes and provisions of the Act in the Redevelopment Area to be reviewed and approved by the CRA prior to each fiscal year; (c) consistent with the plans and budgets approved by the CRA, identify and employ or retain by contract such staff, personnel, technical experts, legal counsel, and other such agents and employees, permanent or temporary, as it requires, and determine their qualifications and duties. The Advisory Board may request and recommend contracts either with the County or with other persons, firms and individuals to provide services for and on behalf of the CRA. Page 1 of 8 601 (d) receive input from members of the public interested in redevelopment of the Redevelopment Area and to report such information to the CRA; and (e) review and recommend CRA action on any redevelopment or other public projects proposed in the Redevelopment Area as authorized under Chapter 163, Part III, Florida Statutes. (f) maintain general oversight of all activities, acquisitions, or other undertakings consistent with the power and authority delineated in Part III, Chapter 163 Florida Statutes that may further the interests of the Redevelopment Area and facilitate realization of the Redevelopment Plan. ARTICLE II. ADVISORY BOARD SECTION r. Function: The Advisory Board is established to carry out those purposes that are outlined in Article I, Section 3 hereof. SECTION 2. Authority; Standing Rules: The Advisory Board shall be subject to the direct supervision of the CRA. The Advisory Board may prepare and adopt standing rules of procedure. Preparation, adoption and amendment of any such standing rules shall be at the discretion of the Advisory Board and must be consistent with these Bylaws, CRA Resolution No. 2000-or and BCC Resolution No. 200o-i8i which adopted the Redevelopment Plan, BCC Resolution No. 2000-83 which declared the BCC to be the CRA and authorized the creation of the Advisory Boards, the adopted Redevelopment Plan and the Act. Proposed standing rules or amendments to such rules shall be submitted by the Advisory Board to the CRA for a determination of consistency with all of the above. Any proposed rules or amendments to the rules will be effective upon that determination. Members of the Advisory Board shall serve without compensation, but may be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval of the CRA Board. SECTION 3. Appointment and Qualifications: The Advisory Board shall nominate members for review and approval by the CRA. Consideration should be given to appointing members that have experience in the following professions: finance, banking, architecture, engineering, education, law enforcement, social work, real estate sales and development, planning or design and building construction. Each member of the Advisory Board shall engage in business in the Redevelopment Area. For purposes of these bylaws, an individual who "engages in business" means an individual who owns real property or a business, practices Page 2of8 CIO) a profession or performs a service for compensation, or serves as an officer or director of a corporation or other business entity so engaged. Any group, committee or board existing at the time of adoption of these Bylaws may present one or more of its members for appointment as long as consideration is given to balancing the Advisory Board with representatives from the above -recommended professions. SECTION 4. The Immokalee Local Redevelopment Advisory Board: Consideration should be given to appointing members of the Advisory Board for the Immokalee eompoi}ent-Redevelopment Area as follows: (a) free- TNAo 2 Immokalee residents; (b) Three (3) Ttivo 2 individuals representing Immokalee businesses; PRdCiP fore... ent, Sheriffs Offle_ or T-----_ kftl - Fire-Cout-r—&� {d}(c) One (1) Immokalee Lighting and Beautification Municipal Service Taxing Unit (MSTU) Representative; {e)(d) One (1) individual representing a non-profit operating in the Immokalee Gomp&Rent-Redevelopment Area; {-p)(e) Three (3) at -large representatives who reside or engage in business, or both, in the Immokalee Eomlwnlent-Redevelopment Area. SECTION 5. Application Procedures: Applicants must be residents and electors of Collier County. Given Immokalee's close proximity to both Lee and Hendry County's, waivers to the residency requirement can be awarded by the BCC to individuals who fall into one of the categories identified in Section 64, bullets a. thru ge. Residents interested in applying to serve on the Advisory Board shall submit an application requesting such appointment and containing a brief resume to the County Attorney's Office. The Advisory Board will review those applications submitted and forward its recommendations to the Geanty t4orney'" Offiee BCC Advisory Board Coordinator. Guidelines for appointing the members to the Advisory Board will be consistent with those procedures outlined in BCC Resolution No. 20o6-83. SECTION 6. Terms: Advisory Board members shall serve for t-we-(2) three year terms, with no Faore' "sr `" ""'" ; "+'d• The terms of office shall be staggered. SECTION 7. Vacancies: Vacancies occurring on the Advisory Board shall be publicized, but need not be advertised, in a publication of general circulation within the County; and vacancy notices are to be posted in the County libraries, at Page 3 of 8 C� �o the County Government Center and on the internet by the Offie. of the ^eunty Atterney BCC Advisory Board Coordinator. Appointment to fill vacancies will be administered as provided in Section 5 of this Article. The term of an Advisory Board member appointed to fill a vacancy expires at the time the term of the vacating member would have expired, SECTION 8. Attendance Removal and Resignation: It is the intent and strong desire of the CRA that there be full attendance of Advisory Board members at all meetings, recognizing, however, that it may be necessary for board members to be absent from a meeting due to unusual or emergency circumstances. The following requirements are established: (a) Any Advisory Board member who is absent for more than two-thirds of the Advisory Board's meetings in a given fiscal year shall be deemed to have tendered his or her resignation from the Advisory Board. The CRA shall, as soon as practicable after such resignation, declare the position vacant and shall promptly fill the position. The affected Advisory Board member shall not serve at any meeting after his or her position is declared vacant by the CRA. (b) In the event that any Advisory Board member is absent from two consecutive Advisory Board meetings without an excuse acceptable to the Advisory Board, the Advisory Board chairman shall state such fact at the next regularly scheduled Advisory Board meeting and shall thereafter notify, in writing, the CRA of the Advisory Board member's failure to attend without a satisfactory excuse. The CRA shall review the notification at a CRA meeting and shall declare the Advisory Board member's position to be vacant if the CRA concurs that the Advisory Board member was absent from two consecutive Advisory Board meetings without a satisfactory excuse and shall promptly fill that position pursuant to the provisions of Article II, Section 7. (c) For purposes of this Section 8, attendance means presence at the meeting no later than fifteen minutes after the meeting is called to order as verified by the Secretary on the attendance record. (d) A member may resign at any time by delivering notice thereof to the Advisory Board and the CRA Chairman. A resignation is effective when the notice is delivered to the CRA Chairman unless the notice specifies a later effective date and the CRA accepts the future effective date. The pending vacancy may be filled before the effective date provided that the successor does not sit on the Advisory Board at a meeting until the effective resignation date. ARTICLE III. OFFICERS AND SECRETARY Page 4 of 8 SECTION i. Officers: The officers of the Advisory Board shall be a Chairman and a Vice Chairman. The Secretary shall be the individual assigned from CRA staff, but shall have no vote. SECTION 2. Role of Chairman: The Chairman shall preside at all meetings and hearings of the Advisory Board and shall have the duties normally conferred by parliamentary usage on such office. The Chairman shall call special meetings, serve as the Advisory Board liaison to the CRA, and shall perform such other duties as are customary for the Chairman. SECTION 3. Role of Vice Chairman: The Vice Chairman shall act for the Chairman in the Chairman's absence. The Vice Chairman shall also perform such duties as are delegated by the Chairman. SECTION 4. Role of Secretary: It is the duty of the secretary to (a) keep the minutes of the proceedings of the meetings of the Advisory Board, (b) provide all notices in accordance with the provisions of these Bylaws or as required by law, (c) post or cause to be posted all meeting notices as required and notify members, (d) maintain custody of the Advisory Board records, and (e) in general perform all duties from time to time as may be prescribed by the Chairman or the Advisory Board. SECTION 5. Officer Absences: In the absence of the Chairman and Vice Chairman, the quorum present shall select a Chairman for the meeting. SECTION 6. Election of Officers: Officers shall be elected annually at the first regular meeting of the year. Election requires nomination from the floor and an affirmative vote by a majority of the Advisory Board members present and voting, provided a quorum is present at such meeting. Officers shall be seated immediately upon their election. SECTION 7. Terms of Office: Each officer duly elected by the Advisory Board shall serve a term of one year until the next annual election (or as otherwise determined by the standing rules of the Advisory Board). All officers shall hold office until their successors have been elected or until their earlier resignation, removal from office or death. No person may simultaneously hold more than one office on the Advisory Board. SECTION 8. Officer Vacancies: If a vacancy exists for any office, the Advisory Board shall elect a new officer by the affirmative vote of a majority of the Advisory Board members present and voting at a meeting of the Advisory Board, to fill the incomplete term of the vacated office. SECTION 9. Removal or Resignation: The Advisory Board may remove an officer at any time with or without cause by the affirmative vote of a majority of the Advisory Board members present and voting at a duly constituted meeting of the Advisory Board. An officer may resign at any time by delivering notice Page 5 of 8 010 thereof to the Advisory Board. A resignation is effective when the notice is delivered to the Advisory Board unless the notice specifies a later effective date and the Advisory Board accepts the future effective date. The pending vacancy may be filled before the effective date provided that the successor does not take office until the effective date. ARTICLE IV. SUBCOMMITTEES SECTION i. Creation: The Advisory Board may create, from time to time, such subcommittees as shall be necessary or desirable to carry out the functions, purposes, and objectives of the Advisory Board. Any such subcommittees shall be subordinate to the Advisory Board, shall be assigned a specific purpose and objective, and shall be given a date certain to complete its tasks, at which time the subcommittee shall be dissolved, unless said date is extended by the affirmative vote of a majority of the Advisory Board members present and voting at a duly constituted meeting of the Advisory Board. SECTION 2. Members: The members of such subcommittee shall be elected by the Advisory Board for such term and shall have qualifications as the Advisory Board may desire. SECTION 3. Removal: The Advisory Board may remove any subcommittee member with or without cause by the affirmative vote of a majority of Advisory Board members present and voting at any meeting of the Advisory Board. SECTION 4. Rules and Procedures: The subcommittees shall be subject to the same parliamentary procedures as the Advisory Board and Florida's Government in the Sunshine Law. ARTICLE V. MEETINGS SECTION i. Meetings: Regular meetings of the Advisory Board shall be held on such day, time and place as may be determined by the Advisory Board, and at a minimum once a month. The purpose of the meetings is to discuss and to then prepare recommendations and advice to the CRA on matters brought before the Advisory Board. SECTION 2. Quorum and Voting: At all regular or special meetings of the Advisory Board, a majority of the membership of the Advisory Board shall constitute a quorum. Voting shall be by voice unless a member of the Advisory Board requests a roll call. The roll shall be in alphabetical order with the first name called rotating with each motion upon which the vote is called. The Chairman shall always vote last. A record of the roll call shall be kept as part of the minutes. SECTION 3. Special Meetings: Special meetings may be called by the Chairman at anytime provided adequate notice is given pursuant to this Article. The Page 6 of 8 Chairman may also call a special meeting when requested to do so in writing by a majority of the members of the Advisory Board or by a CRA staff member. The notice of such a meeting shall specify the purpose of such a meeting and no other business may be considered except by unanimous consent of the Advisory Board. All members of the Advisory Board shall be notified in advance of such special meetings by the Secretary. SECTION 4. Notice and Publication: The Secretary shall give notice and keep a record of such notice of its meetings and the meetings of the subcommittees including the date, time, and location of each regular and special meeting. Notice shall be forwarded to the County Communications and Customer Relations Department for posting at the County Government Center and other appropriate locations as recommended by the Advisory Board and at the County Communications and Customer Relations Department. SECTION 5. Open Meetings: All meetings of the Advisory Board or its subcommittees shall be open to the public and governed by the provisions of Florida's Government in the Sunshine Law. SECTION 6. Minutes: The minutes of all meetings shall be promptly recorded, and such records shall be open to public inspection, in accordance with applicable law. Approved minutes should be forwarded to the Board's Minutes and Records Department. SECTION 7. Location: Meetings of the Advisory Board, or any of its subcommittees shall be held in a location accessible to the public. SECTION 8. Meeting Agenda: The agenda for each meeting of an Advisory Board or any of its subcommittees shall be outlined by the Chairman and submitted to the Secretary for preparation. Any Advisory Board member or subcommittee member may place an item on its own agenda by submitting it to the Chairman for forwarding to the Secretary prior to the deadline for publishing the notice of such meeting. SECTION 9. Order of Business: The order of business at regular meetings shall be: (a)_ Call to Order W bl Roll Call (b)(c) tldeptien-Approval of the Agenda (e)(d) Adeption-Auproval of Minutes from Previous Meeting (d)(e) Communications {e)(f) Old Business (#)(_New Business (g) 1(h__Citizen Comments (-lr}(i) Adjournment Page 7 of 8 N SECTION io. To provide for the orderly and efficient conduct of its meetings, each Advisory Board shall follow Roberts Rules of Order. ARTICLE VI. CONFLICT The provisions of these bylaws shall apply to the Advisory Board except as otherwise provided by Collier County Ordinance No. 95-22, as amended. its the inte4it of the CRA that Collier Ceuntv Ordinanee No. �001 55, as amended, shall ARTICLE VII AMENDMENTS These Bylaws may be amended at any duly constituted meeting of the CRA by an affirmative vote by a majority of the CRA members present and voting after the proposed amendment has been listed on the agenda and submitted to the CRA for review and discussion. Page 8 of 8 CRA RESOLUTION NO. 2016- 198 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, AMENDING AND RE -ADOPTING CRA RESOLUTION 2001-98, AS AMENDED, AS IT RELATES TO THE BYLAWS OF THE IMMOKALEE LOCAL REDEVELOPMENT ADVISORY BOARD, CONFIRMING THE MEMBERSHIP, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on March 27, 2001, the Collier County Community Redevelopment Agency (CRA), approved CPA Resolution Number 2001-98, which adopted bylaws for the CRA and its Advisory Boards; and WHEREAS, CRA Resolution Number 2001-98, has been amended multiple times the most recent being CRA Resolution Number 2015-217; and WHEREAS, the CRA wishes to update the bylaws of the Immokalee Local Redevelopment Advisory Board to reduce the number of Advisory Board members to be consistent with other CRA Advisory Board representation and provide for staggered, three year terms of office; and WHEREAS, the CRA has determined that all requirements necessary to amend these bylaws have been met; and WHEREAS, the CRA wishes to clarify and confinn the current membership and terms of office of the Immokalee Local Redevelopment Advisory Board. NOW, THEREFORE, BE IT RESOLVED, BY THE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY that: 1. The terms and classifications for the following members of the Immokalee Local Redevelopment Advisory Board are confirmed as follows: a. MICHAEL FACUNDO, whose current term expires on April 4, 2019, was formerly classified as "Non-profit Community Based Organization representative" and is hereby reclassified as "Resident." b. ESTIL NULL, whose current term expires on April 4, 2018, shall continue in the classification of "Resident'. . c. EDWARD "SKI' OLESKY, whose current term expires on April 4, 2017, shall continue in the classification of "Business." d. CYNTHIA LOZANO, whose current term expires on April 4, 2017, shall continue in the classification of "Business". e. ANDREA HALMAN, whose current term expires on April 4, 2019, was formerly classified as "Resident' and is hereby reclassified as "Immokalee Lighting and Beautification MSTU Representative". 1 f. FRANK NAPPO, whose current term expires on April 4, 2019, shall continue in the classification of "Non-profit Representative". g. The three currently vacant terms shall be reclassified as "At -Large Resident/Business in the Immokalee Redevelopment Area" and when filled will expire on staggered years. 2. As a result of the reduction in the number of seats on this board, the terms of office for the following Immokalee Local Redevelopment Advisory Board members are terminated upon adoption of this Resolution: a. JULIO ESTREMERA, in the classification "Non-profit Community Based Organization'; b. JOSEPH MUCHA in the classification "Local Code Enforcement Agency'; c. JAMES WALL, in the classification "Southwest Florida Workforce Development Board"; and d. MARTHA WILLIAMS, in the classification "Business". 3. The bylaws of the Immokalee Local Redevelopment Advisory Board attached hereto and incorporated by reference herein are hereby approved and re -adopted as revised and amended. 4. Except as modified above, the bylaws adopted by CRA Resolution Number 2001-98, as shall remain in full force and effect. 5. The attached bylaws as revised and amended with words strieken threugh are deleted; words underlined are added, shall be effective upon adoption of this Resolution. This Resolution adopted after motion, second and majority vote this'_-1k r- day of 1�r r �e� 2016. ATTEST: DWIGHT E. BROCK, ;Clerk hestaStO C1 ix' Clerk h ' " Ap0*rAgAoiin' and legality: THE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY Jennifer A. Belpe �\ Assistant County Attorney ry 00� By: i v TIM NANCE, CHAIRMAN Exhibit 8 Board Resolution Authorizing Submittal of Grant Application N/A Exhibit 9 CERTIFICATION FOR THE SUBRECIPIENT OR DEVELOPER OR VENDOR ENTITY CERTIFICATION FOR THE GRANTEE ENTITY Only one required per entity signed by an authorized representative REGARDING DEBARMENT or SUSPENSION, REAL OR APPARENT CONFLICT OF INTEREST, FALSIFICATION OF DOCUMENTS, SUBSTANTIAL NON-COMPLIANCE OR NON-PERFORMANCE UNDER A GRANT, INELIGIBILITY, VOLUNTARY EXCLUSION ON AGREEMENTS/SUB-AGREEMENTS This certification is required by the regulation implementing Executive Order 12549, Debarment and Suspension, signed February 18, 1986. The guidelines were published in the May 29, 1987 Federal Register (52 Fed. Reg., pages 20360-20369). The Board of County Commissioners further adopted a Resolution (2013-228) effective October 8, 2013 to establish application screening criteria for Collier County administered federal and state grants. The resolution specifies this list of interested parties refers to the following representatives of the grantee organization under any form of arrangement or agreement: Each Board of Directors member Officers of the Board Executive Director All employees and supervisors that will work on the grant Definitions: [Note: The Definitions (1) will be tailored for the applicable grant program] (1) The terms "debarred," "suspended," "ineligible," "person," "principal," and "voluntarily excluded," as used in this certification, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 and 45 CFR (Code of Federal Regulations), Part 76. Contact Collier Community and Human Services or go to www.HUD.gov website for assistance in obtaining a copy of those regulations. (2) The term substantial non-compliance or non-conformance as used in this certification includes: • Return of awarded grant funds on more than one occasion in the last three years • Non-compliance with a monitoring corrective action plan • Other substantial non-compliance or non-conformance of a grant • The organization applying for grant funding is hereby certifying and will follow the below listed: 1. Each grantee of federal or state financial and non -financial assistance must sign this debarment certification at time of application. Independent auditors who audit federal or state programs regardless of the dollar amount are required to sign this certification form to include certification of debarment. Collier County Community and Human Services or its agreement grantee/contractors will not contract with subcontractors if they are debarred or suspended by the federal government. 2. Each entity applying for a grant from Collier County will assure all individuals and positions listed above complete and submit appropriate certifications. The grantee shall provide immediate written notice to the grant coordinator at any time the grantee/contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The grantee further agrees by submitting this certification that, it shall not knowingly enter into any sub -agreement with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this contract unless authorized by the Federal Government. The grantee further agrees by submitting this certification that it will require each contractor/subcontractor of agreements and/or contracts referencing this contract whose payment will equal or exceed $100,000 in federal monies, to submit a signed copy of this certification with each sub -agreement. 6. The grantee may rely upon a certification by a subcontractor entity that it is not debarred, suspended, ineligible, or voluntarily excluded from contracting/subcontracting unless the grantee/contractor knows that the certification is erroneous. 7. The grantee has adopted conflict of interest policies and procedures within their organization and will provide a copy of such prior to the execution of an agreement should the grant application be funded. If the grantee does not have conflict of interest policies and procedures, they must adopt policies/procedures for determining when a conflict of interest exists and disclosing it to the public as required by the applicable program requirements. The prospective grantee certifies, by signing this certification, that neither the entity nor their above noted principals and respective employees, within the last three years: (1) Has been debarred, suspended, proposed for debarment, and declared ineligible, or voluntarily excluded from participation in contracting with Collier County Community and Human Services by any federal department or agency. Where the prospective grantee is unable to certify to any of the statements in this certification, such prospective grantee shall attach an explanation to this certification. (2) Has had a real or apparent conflict of interest (3) Has falsified documents (4) Has substantial non-compliance or non-conformance with performance under a grant with Collier County or any other entity Collier County Community and Human Services will rely on the certifications of this document as true and reliable. However, the County reserves the right to request additional documentation prior to making a final determination. Collier County Community and Human Services may rely upon a certification by a nonprofit organization that it is not debarred, suspended, ineligible, or voluntarily excluded from contracting or subcontracting unless the department knows that the certification is erroneous. This certification is a material representation of fact upon which reliance is placed when this application is submitted. If it is later determined that the signed knowingly rendered an erroneous certification, the Federal Government (via Section 1001 of Title 18 USC for making false statements) and Collier County may pursue available remedies, including suspension, debarment, grant award retraction, and/or suspension from applying for awards for three years under Resolution 2013-228. Name of Organization; Collier County Board of County Commissioners Signature of Authorized Individual Date cl (P 1, Leo E. Ochs Jr., County Manager Name and Title of Authorized Individual (Print or type) CERTIFICATION FOR THE DIRECTORS OF THE BOARD, EXECUTIVE DIRECTOR, EMPLOYEE OR SUPERVISOR One EACH for every director, the executive director, and each staff member proposed to be directly working on or overseeing a staff member directly working on the grant REGARDING DEBARMENT or SUSPENSION, REAL OR APPARENT CONFLICT OF INTEREST, FALSIFICATION OF DOCUMENTS, SUBSTANTIAL NON-COMPLIANCE OR NON-PERFORMANCE UNDER A GRANT, INELIGIBILITY, VOLUNTARY EXCLUSION ON AGREEMENTS/SUB-AGREEMENTS The Board of County Commissioners adopted a Resolution (2013-228) effective October 8, 2013 to establish application screening criteria for Collier County administered federal and state grants. The resolution specifies this list of interested parties refers to the following representatives of the grantee organization under any form of arrangement or agreement: Each Board of Directors member Officers of the Board Executive Director All employees and supervisors that will work on the grant Definitions: (1) The terms "debarred," "suspended," "ineligible," "person," "principal," and "voluntarily excluded," as used in this certification, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 and 45 CFR (Code of Federal Regulations), Part 76. Contact Collier County Community and Human Services or go to www.HUD.gov website for assistance in obtaining a copy of those regulations. (2) The term substantial non-compliance or non-conformance as used in this certification includes: • Return of awarded grant funds on more than one occasion in the last three years • Non-compliance with a monitoring corrective action plan • Other substantial non-compliance or non-conformance of a grant The undersigned certifies, by signing this certification, that, within the last three years, they have not: 1. Been debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in contracting with Collier County Community and Human Services by any federal department or agency. (Where the prospective individual is unable to certify to any of the statements in this certification, such individual shall attach an explanation to this certification.) 2. Had a real or apparent conflict of interest 3. Falsified documents 4. Had substantial non-compliance or non-conformance with performance under a grant with Collier County or any other entity The undersigned shall provide immediate written notice to the grantee at any time the undersigned learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. Collier County Community and Human Services will rely on the certification of this document as true and reliable. However, the County reserves the right to request additional documentation prior to making a final determination. This certification is a material representation of fact upon which reliance is placed when this application is submitted. If it is later determined that the signed knowingly rendered an erroneous certification, the Federal Government (via Section 1001 of Title 18 USC for making false statements) and Collier County may pursue available remedies, including suspension, debarment, grant award retraction, and/or suspension from applying for awards for three years under Resolution 2013-228. COVa rnrey-�A— Name of Organization c'�� Role of undersigns Director, Executi Director, Employee [specify role], Supervisor [specify role] . �� if�-_Ozo= Signature 61 Lie V 1E ocf-�l k I� Date: ( t' 06 ;L0 Print or type name of signatory Exhibit 10 Internal Revenue Service Form 990 N/A — Collier County Government Exhibit 11 List of Board of Directors 2020 Although the Collier County Board of County Commissioners sits as the Collier County Community Redevelopment Agency Board of Directors, the CRA Board is a separate and distinct legal entity. Donna Fiala Please send all mail to the following address: District 1 3299 Tamiami Trail East. Suite 303 Maples, FL 34112 (239) 252-8601 Email: Donna.Fiala@colliercountyfl.gou CommissioierAide: (239) 252-8601 Michael Brownlee Michael_ Brown lee @ ca I I ierca u ntyfl. g ov Andy Solis, Esq. Please send all mail to the following address: 3299 Tamiami Trail East. Suite 303 District 2 Naples, FL 34112 Email: Satellite Office Andy_5elis(a calliercauntyfl.gov {Do not send mad to the satellite oifrce j (239) 252-8602 North Collier Government Services Center 2335 Grange Blossom Drive Naples, FL 34105 Appointments at the satellite office are available as needed; please call to schedule_ Commissioner Aide: Angela Goodner AngeIa.Goodner@a oIIiercountyfl.gov Burt L. Saunders Please send all mail to the following address: Chairman 3299 Tamiami Trail East. Suite 303 Maples, FL 34112 District 3 (239) 252-,3603 Email: Commissioner Aide: Burt.Saunders[}a colliercountyil.g�ov Rave Lykins (239) 252-8503 ❑ave.Lykins@colliercountyfl.gov Penny Taylor District 4 Email: Pen ny.Taylor@ colliercou ntYR-gov (239) 252-8604 William L. McDaniel Jr. District 5 Email- Bill.VcDanieI@_coLiliercountyf.gov (239) 252-8605 Please send all mail to the following address: 3299 Tamiami Trail East, Suite 303 Naples, FL 34112 (239) 252-8604 Commissioner Aide: Sherry Greco Sherry. Greco @ co I lie rco u nV .. gov M Please send all mail to the following address: 3299 Tamiami Trail East, Suite 303 Naples, FL 34112 Satellite Office Locations - Immokalee Office: Immokalee Government Center 106 South 1st St Inside the Clerk of Court's Office By appmhtrrrept only Estates Office: Wilson Plaza 50 Wilson Plaza Inside the Tax Collector's Office By appootment oMy Commissioner Aide: Sue Filson Sue.Filspn@c-plriercountyf.gov Exhibit 12 Immokalee CRA Organizational Chart Immokalee Community Redevelopment Agency Organizational Chart I Board of County Commissioners (Community Redevelopment Agency) County Manager N OF Executive Director of Corporate Business Operations CRA Director CRA Operations Manager CRA Project CRA Admin. Manager Assistant i I CRA Budget Analyst Immokalee Community Redevelopment Agency Job Descriptions Director — Department Head that supervises the following: CRA Operations Manager, CRA Project Manager, CRA Budget Analyst, and CRA Administrative Assistant CRA Operations Manager — Monitors the grant and approves and signs all documents and procedures CRA Project Manager — Onsite job inspections, Davis Bacon, Section 3, Quarterly reports, Monthly reports, and process Payment requests. CRA Budget Analyst — Process all invoices CRA Administrative Assistant — All copies and filing Exhibit 13 Preceding 2-year audits including management letter and finding https://apps.coIIierclerk.com/images/resource-Iibrarv/pdf/cafr-reports/2018%20CAFR%20Report.pdf file0 Collier County a Administrative Services Department Procurement Services Division 3295 Tamiami Trail East Naples, FL 34112 Tel: (239) 252-8407 PROCUREMENT MANUAL SECTION INDEX Section Page # 1. TITLE AND CITATION 3 2. PURPOSE 3 3. APPLICABILITY AND APPROVED THRESHOLDS 4 4. DEFINITIONS 5 5. ESTABLISHMENT OF PROCUREMENT SERVICES DIVISION AND PROCUREMENT SERVICES DIRECTOR 7 6. DUTIES OF THE PROCUREMENT SERVICES DIVISION 8 7. ETHICAL STANDARDS 10 8. EXEMPTION FROM THE COMPETITIVE PROCESS 11 9. SMALL PURCHASES (Purchases $3,000 or less) 14 10. INFORMAL COMPETITION (Request for Quote — RFQ) 14 11a. PROCUREMENT METHODS (Purchases in Excess of $50,000) 15 Invitation to Bid (ITB) 16 Request for Proposals (RFP) 16 Request for Professional Services (RPS) 17 Invitation to Negotiate (ITN) 20 Invitation for Qualifications IFQ 20 Reverse Auctions 20 11 b. OTHER PROCUREMENT METHODS 21 Cooperative Purchasing 21 Request for Information (RFI) 22 Emergency Procurements 22 Single and Sole Source Procurements 23 12. RESERVED RIGHTS 24 13. UNSOLICITED PROPOSALS 25 14. SMALL AND DISADVANTAGED MINORITY AND WOMEN BUSINESS ENTERPRISES 25 15. PROCEDURE TO PROVIDE PREFERENCE TO LOCAL BUSINESS 27 16. PAYMENT OF INVOICES 30 17. ADVANCE PAYMENTS FOR GOODS AND SERVICES 32 18. STANDARDIZATION, COOPERATIVE PURCHASING AGREEMENTS AND GOVERNMENTAL CONTRACTS 33 19. CONTRACT ADMINISTRATION 34 20. PERFORMANCE AND PAYMENT BONDS 49 21. UNAUTHORIZED PURCHASES 50 22. PROHIBITION AGAINST SUBDIVISION 51 23. PROTESTS 51 24. CONTRACT CLAIMS 55 25. INSPECTION AND TESTING 56 26. PURCHASING CARD PROGRAM 56 27. CONFLICT OF INTEREST 57 28. DEBAREMENT AND SUSPENSION 57 29. WAIVER OF ORDINANCE 64 30. CONFLICT AND SEVERABILITY 64 Procurement Manual Revision #2 Approved: May 10, 2018 1. TITLE AND CITATION This Manual shall be known and may be cited as the "Collier County Procurement Manual" or "Procurement Manual." 1.A. AUTHORITY Approval of this Manual by the County Manager pursuant to "SECTION SIX" of the Collier County Procurement Ordinance: Approved: k, CF - 0--C_J Leo E. Ochs, County IIVn er Effective Date: I Modifications to this Manual shall be effective when the revised document is approved in writing by the County Manager and a new effective date is assigned. Standard Operating Procedures (SOP's), forms and ancillary documents for procurement process shall be effective with the approval of the Procurement Services Division Director. 2. PURPOSE The purpose for this manual is to provide the steps necessary to execute procurement actions in compliance with the Procurement Ordinance. These steps are designed to not only ensure compliance with the adopted Ordinance, but also maximize the purchasing value of public funds, maintain the integrity of the procurement process, and ensure that both the process and end result are auditable. This manual applies to the procurement of all goods and services irrespective of the source of the funds. Nothing within this manual will prevent the County from complying with the terms and conditions of any grant, gift or bequest that is otherwise consistent with law. 3 Procurement Manual Revision #2 Approved-, May 10. 2018 The Procurement Services Division provides centralized procurement support and services to county departments and other offices, including appointed and elected officials who elect to utilize the Procurement Services Division under the Board of County Commissioners of Collier County. The reader is reminded to consider all of the information in this Manual, as well as Standard Operating Procedures and forms, when undertaking procurement activities. 3. APPLICABILITY AND APPROVED THRESHOLDS This Procurement Manual applies to the procurement of goods and services by the County after the effective date, as indicated by the date of the County Managers signature. This manual shall apply to all expenditures of public funds by the Board of County Commissioners for public purchasing, irrespective of the source of the funds. Nothing contained herein shall be construed as requiring Collier County's Constitutional Officers (Clerk of the Circuit Court, Property Appraiser, Sheriff, Supervisor of Elections, and Tax Collector), Court Administration, State Attorney, Public Defender or the Collier Metropolitan Planning Organization to be covered by the provisions of this Procurement Ordinance. However, the services of the Collier County Procurement Services Division and Procurement Services Director may be made available for consultation. When the Procurement Services Division is providing services to a Constitutional Officer, the Constitutional Officer may issue a letter to the Procurement Services Division Director electing to not follow the Procurement Manual and/or Procurement Ordinance. The Board of County Commissioners shall execute formal contracts in excess of $50,000 having a binding effect upon the County, to include revenue generating contracts, and has then delegated to the County Manager or designees, the authority to approve contracts or agreements and amendments, extensions, and renewals of such contracts or agreements, including change orders, work orders and other ancillary documents, providing the total amount of County expenditure for any such contract or agreement does not exceed $50,000 unless otherwise specified by action of the Board of County Commissioners. The $50,000 limitation set forth above shall be determined by the following: a. the per fiscal year dollar total expenditure for term contracts, b. the per fiscal year dollar expenditure for fixed -fee agreements, 4 Procurement Manual Revision #2 Approved: May 10, 2018 c. the per fiscal year dollar expenditure for lease agreements, d. the total dollar expenditure included in the contract for lump -sum or specific project agreements. Following formal action taken by the Board of County Commissioners on purchases greater than the formal competitive threshold, the Board delegates to the County Manager or designee the authority to carry out the administrative and ministerial actions necessary to effectuate the Board's action, including but not limited to the subsequent issuance of Work or Purchase Orders. By signing this manual, the County Manager delegates to the Procurement Services Division Director the authority to act on his behalf in all procurement activities as they relate to this manual. The authority to solicit for and enter into contracts provided here in requires strict compliance with the standards and procedures established in this Manual, CMA's, and the Collier County Procurement Ordinance, as well as any applicable provisions of State or federal law. The requesting department/division shall be responsible for the development of all plans and specifications sufficiently detailed to provide a basis for full and fair competitive solicitation. The Procurement Services Division will provide support and input during this process. Requesting constitutional officers or appointed officials may opt out of following the provisions of the Procurement Ordinance by notifying the Procurement Services Division Director in writing. The Procurement Services Division may require the requesting department to provide a market analysis prior to issuing a solicitation. The availability of funds for the current fiscal year shall be confirmed prior to any transaction or execution of any contract. 4. DEFINITIONS Agency shall mean all departments, divisions, units and offices under the Board of County Commissioners, including the Collier County Redevelopment Agencies, the Collier County Airport Authority, Collier County Water Sewer District and all departments under the auspices of the County Manager. Also included are those elected or appointed officials that agree to utilize procurement services provided by the Collier County Board of County Commissioners. 5 Procurement Manual Revision #2 Approved: May 10, 2018 Change Order shall mean a written order by a project manager, approved by the Procurement Services Director or Designee and the Board of County Commissioners, directing the contractor to change a contract's amount, requirements, or time. All changes must be within the original scope of the contract and in accordance with the Board approved contract's changes clause or, if no such clause is set forth within the agreement, in accordance with this Procurement Ordinance. Consultant/Contractor/Supplier/Vendor shall mean a provider of goods or services to the County agency. These terms may be used interchangeably. Continuing Contract shall mean a contract for professional services as defined under Florida Statute 287.055. County Manager shall mean the County Manager or County Administrator of Collier County, or designee, as defined in the County Administration Law of 1974, F.S. ch. 125, pt. III. Term Contract A type of contract in which a source of supply is established for a specific period of time for specified services or supplies; usually characterized by an estimated or definite minimum quantity, with the possibility of additional requirements beyond the minimum, all at a predetermined unit price. Fixed -Fee Agreement is a contract providing for a firm price, or a price that may be adjusted only in accordance with contract clauses providing for revisions of the contract price under stated circumstances. Lease Agreement is a contract outlining the terms in which one party agrees to rent property owned by another party, which may include real estate or personal property for a specified amount of time. Lump Sum or Specific Project Agreement is a contract where a firm fixed total price is offered by the vendor for the completion of a project; typically this is done through a competitive process and where the final invoicing will require no cost breakdown. Responsive Bidder/Proposer shall mean a vendor who has submitted a bid or proposal that fully conforms in all material respects to the solicitation and all of its requirements, including form and substance. 6 Procurement Manual Revision #2 Approved: May 10, 2018 Responsible Bidder/Proposer shall mean a vendor who has the financial and technical capacity to perform the requirements of the solicitation and subsequent contract. Minority business enterprise or any other designation assigned by the Office of Supplier Diversity shall mean a firm or individual whom satisfies the registration requirements of that agency and/or satisfies the requirements outlined in Florida Statute Chapter 287.0943(2)(e), Chapter 295.187, Chapter 60A- 9, Florida Administrative Code. Purchase Order shall mean a form of contract which encumbers appropriated funds and which is directed to a single vendor to furnish or deliver commodities or services to the County. Purchasing Card shall mean a credit card officially assigned to specific employees under the purview of the Board of County Commissioners for the purpose of transacting small and/or strategic purchases. Single source refers to a procurement directed to one source because of standardization, warranty, or other factors, even though other competitive sources may be available. Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on a lack of competition, proprietary technology, copyright, warranty or a supplier's unique capability. Work Order/Work Assignment is a contract instrument issued under the terms and conditions of an approved continuing or fixed fee agreement, which authorizes a contractor or consultant to perform a specific task within the broader scope of the master agreement. Nothing in the work order shall conflict with the terms and conditions of the fixed fee contract, and all work done must fall within the scope and term of the underlying agreement. 5. ESTABLISHMENT OF PROCUREMENT SERVICES DIVISION AND PROCUREMENT SERVICES DIRECTOR The Board of County Commissioners, through the adoption of the Procurement Ordinance has established the Collier County Procurement Services Division, which shall be a distinct administrative division under the direction of the County Manager. Procurement Manual Revision #2 Approved: May 10, 2018 1) The Procurement Services Director of the Procurement Services Division shall have the authority to negotiate all purchases for all Agencies except as required by State, Federal or Local Law. In keeping with F.S. ch. 125, the Procurement Ordinance grants to the Procurement Services Director only those powers and duties which are administrative and ministerial in nature and does not delegate any governmental power imbued in the Board of County Commissioners as the governing body of the County pursuant to Fla. Const. Art. VI II, § 1(e). The Procurement Services Director may delegate to one or more Procurement Services Division employees any and all aspects of the authority vested in the Procurement Services Director by the County Manager Except as otherwise specified by law, this manual shall apply to every procurement under the authority of the Collier County Board of County Commissioners and to elected or appointed officials (Clerk of the Circuit Court, County Attorney, Property Appraiser, Sheriff, Supervisor of Elections, Tax Collector, Court Administration, State Attorney, Public Defender or Collier Metropolitan Planning Organization M.P.O.) who choose to utilize procurement services provided by the Collier County Board of County Commissioners. 2) Notwithstanding any other provision of the Procurement Manual, the Procurement Services Director, is authorized to issue purchase orders at the written request of elected or appointed officials. 3) Nothing in this manual shall limit the Collier County Board of County Commissioners' right to waive any provisions contained within the Procurement Ordinance when the Collier County Board of County Commissioners shall deem it in the best interest of the County. 6. DUTIES OF THE PROCUREMENT SERVICES DIVISION Within the constructs of this Manual, the Procurement Services Division shall be responsible for: A. Seeking Maximum Value: Acting to procure for the County the highest quality commodities and contractual services at least expense to the County. B. Encouraging competition: Endeavoring to obtain as full and open competition as possible on all purchases, services and sales. C. Procurement Analysis: Keeping informed of current developments in the field of purchasing, prices, market conditions and new products, and securing for the County the benefits of 8 Procurement Manual Revision #2 Approved: May 10, 2018 research conducted in the field of purchasing by other governmental jurisdictions, national technical societies, trade associations having national recognition, and by private business and organizations. D. Procurement Manual: Preparing and recommending for adoption by the County Manager a Procurement Manual for the implementation of the Procurement Ordinance. The Procurement Manual shall be maintained and published on-line for the benefit of the public. E. Division Systems, Procedures and Standards: The adoption of systems, procedures, forms, standards, reporting and evaluation tools related to: (i) the effective development, negotiation and administration of County contracts, and (ii) the evaluation of performance of contractors, suppliers and vendors doing business with Collier County. F. Non -Contract Purchases: Reviewing non -contract purchases under $50,000.00, as defined in Section 3, to determine if an aggregated contract approach may provide value and offer pricing advantages to the County. G. Tax Exemption: Procuring items for the County to exercise its tax exemption status when eligible. H. Inquiry and Control: Full authority to: a. Question the quality, quantity, and kinds of items requisitioned in order that the best interests of the County are served; b. Ensure the proper and orderly acquisition of services to the various operating divisions; C. Ensure purchases are consistent with the Procurement Ordinance; d. Determine if specific purchases should be approved by the Board prior to the purchase; e. Determine work assignment rotation schemes when multiple contracts are awarded for the same service; f. Question the effectiveness of contract administration being performed by the Divisions and provide training and counseling on proper contract administration methods; g. Consolidate purchases of like or common commodities or services and entering into term contracts to obtain maximum cost savings while preserving department specifications and needs; h. The authority to review and approve or disapprove the composition of each evaluation committee and; i. Verify funding sources, and acquire an account number, for each purchase prior to advertising a solicitation. 9 Procurement Manual Revision #2 Approved: May 10, 2018 I. Records of procurement activity shall be maintained in compliance with the Chapter 119, Florida Statutes, "the Florida Public Records Act." J. Administer the County Purchasing Card Program. K. Administer the County property disposal process through auction sales, and others means, and report that activity along with any proceeds to both the County Manager and the Board. L. Administering the County internal mail function, including processing, sorting, delivering and postage metering. M. Advise the County Manager of misuse, inappropriate use, or purchasing activities that are inconsistent with the purpose and intent of the Procurement Ordinance, Manual or applicable local, state or federal law. 7. ETHICAL STANDARDS A. Every employee and elected or appointed official of Collier County has the responsibility to maintain the confidence of the citizens of Collier County by conducting the procurement process in an ethical, fair and transparent manner. Collier County employees shall act in good faith to discharge their duties and avoid either the intent or appearance of unethical practices in procurement relationships, actions and communications. B. Any attempt by Collier County employees, or elected or appointed officials of Collier County to realize personal gain from the procurement process is a breach of public trust. All County employees shall govern themselves in accordance with the Standards of Conduct as set forth in applicable Collier County Government Regulations, to include the Collier County Ethics Ordinance No. 2003-53 as amended, County Manager Administrative Procedures (CMA) Code of Ethics, and F.S. ch. 112. C. Collier County requires each vendor who seeks to do business with Collier County to comply with the following ethical standards: 1) No vendor shall discuss or consult with other vendors intending to compete for the same or similar contract for the purpose of bid rigging, collusion or other activities that are illegal, unethical or limiting competition. 2) No vendor shall submit false information or intentionally submit misleading information to Collier County. 10 Procurement Manual Revision #2 Approved: May 10, 2018 3) After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact, communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined in Section 28. D. Failure to comply with this Section shall be deemed a violation of ethical standards and may subject the violator to administrative actions and to civil, and/or criminal penalties for ethical violations as described below: 1) Employees who violate the ethics standards described in this section shall be subject to administrative disciplinary action, following Collier County Government Human Resources procedures and guidelines, up to and including dismissal from Collier County Government employment. 2) Vendors who violate the ethics standards described in this Section shall be subject to Suspension and Debarment as provided in Section 28 of this manual. E. Vendors doing business with Collier County shall comply with the provisions of Section 287.133, Florida Statutes ("Public Entity Crimes Act'). 8. EXEMPTION FROM THE COMPETITIVE PROCESS The following procurement categories may be eligible for exemption from the competitive process based upon the determination of the County Manager or Designee that approval of such an exemption is in the best interest of the County. 1) Purchases from another government agency or from a nonprofit organization authorized to do business in the State of Florida. 2) Dues and memberships in trade or professional organizations; registration fees for trade or career fairs; fees and costs of job -related seminars and training. 11 Procurement Manual Revision #2 Approved: May 10, 2018 3) Subscriptions, periodicals, newspapers, books, electronic information, media, maps, pamphlets and similar material in printed or electronic form. 4) Advertisements. 5) Utility Services: water, sewer, electrical, gas, or other regulated utility, communications and data transmission services subject to government rate control. 6) Educational or academic programs; educational or recreational field trip instructors, trainers, facilitators, professional advisors and speakers. 7) Legal services including retaining services of law firms or other outside counsel for any reason, expert witnesses, court reporter services, appraisal services, trial consultants or similar persons or firms deemed by the Collier County Attorney as necessary to address the legal needs of Collier County, together with document management and production, legal research, and information technology products and services. 8) Goods or services purchased from grants, gifts, bequests or donations to the extent that the application of this Manual would conflict with the requirements, conditions, or limitations attached to the grant, gift, bequest, or donation. 9) Products or services necessary to maintain existing warranties and licenses or to maintain compatibility with existing Collier County systems. 10) Repairs based upon shop estimates for equipment that has been disassembled. 11) Personnel services; recruitment services. 12) Works of Art for Public Display 13) Direct purchase orders issued when it is in the best interest of Collier County. Collier County may make direct purchases of goods and services when the County can procure these items at a lower cost and/or realize a tax or delivery savings. 12 Procurement Manual Revision #2 Approved: May 10, 2018 14) Financial Instruments: professional services required for the issuance of Collier County debt, debt service and Collier County investments related thereto, including the selection of investment bankers for Collier County's Underwriting Pool and the selection of Collier County's Financial Advisor. 15) Entertainment services for County -sponsored events. 16) Services for management studies, executive analysis and related matters as directed by the County Manager. 17) Where specified by general law, ordinance or Collier County Board of County Commissioner's policies, any purchase governed by explicit provisions of general law or other Collier County ordinance or Collier County Board of County Commissioner's policies (resolution) unless the solicitation indicates the applicability of this Manual, and this Manual shall apply only to the extent set out in the solicitation. The operating division seeking an Exemption shall, complete an Exemption from Competition Request Form and Business Case along with required supporting documentation, as indicated on the form, and specifying the estimated or actual anticipated expenditure, and forward to the Procurement Services Division for review. Once reviewed and approved by the Procurement Services Director, the operating division, depending on expenditure level, may be required to prepare an Executive Summary and request Board approval at the next available agenda. Exemptions over the approval authority given to the County Manager require Board approval. The Exemption Request Form and the Business Case Form are available on the Procurement Services Division website. Approved Exemptions are valid for a period of twelve (12) months, unless otherwise determined by the Procurement Services Division Director or the Board. Exempt purchases in excess of $100,000 require a contract in addition to a Purchase Order. In the judgment of the Procurement Services Division Director, contracts may be required for Exempt purchases less than $100,000. In all cases the requesting Division shall strive to obtain best value from a vendor when obtaining goods and services under an Exemption. 13 Procurement Manual Revision #2 Approved: May 10, 2018 Should the Procurement Services Director determine that the request is not eligible for exemption and/or that it would be in the best interest of the County to conduct a competitive process, the requesting Division will be required to work with Procurement staff on an appropriate procurement method. 9. SMALL PURCHASES (Purchases $3,000 or less) A purchase shall not be artificially divided or split so as to qualify under this or any other section of this Procurement Manual. All small purchase quotes will be obtained by Operating Division staff without competition by a Single Quote, with documentation, and generally be processed using a regular purchase order, or a purchasing card in accordance with the Purchasing Card Policy Manual. Operating Division staff should make all reasonable efforts to purchase goods and services under Board approved contracts. In the event a contract is not available or able to be utilized, staff will procure the highest quality items or services at the least expense to the County. Operating divisions will seek the best value for the purchase and attempt to combine like purchases for cost centers under the division's control, and will ensure that the purchase supports the mission of the division. The Procurement Services Division Director may, for strategic purchasing reasons, direct all purchases of a specific nature (for example; office supplies or industrial supplies) to one or more specific vendors regardless of the individual or aggregate purchasing volume. 10. INFORMAL COMPETITION (Purchases $3,000 - $50,000) Request for Quote (RFQ) Three (3) written quotes will be sought by Operating Division Staff for purchases exceeding $3,000 but not greater than $50,000. Operating Divisions will seek the lowest quote obtained (based on quote identified unit or total price), from the responsive (submits all information requested, agrees to meet timeline, terms and conditions, etc.) and responsible (has references that check, current licenses, certifications, demonstrated years of experience with equipment and staff to perform the work, etc.) bidder. 14 Procurement Manual Revision #2 Approved: May 10, 2018 Where Operating Division Staff are unsuccessful in securing three (3) comparable quotes, the Operating Division will seek the assistance of the Procurement Services Division, where it may be determined by the Procurement Services Division Director that a good faith effort was conducted and an award may be made with fewer than three (3) quotes. The Procurement Division may recommend that additional sourcing and soliciting are required by either the Operating Division Staff or by the Procurement Services Division Staff. A purchase shall not be artificially divided or split so as to qualify under this or any other section of this Procurement Manual. Operating Division staff should make all reasonable efforts to purchase goods and services under Board approved contracts. In the event a contract is not available, or staff demonstrates that the price under contract exceeds the price on a non -contract, Operating Division Staff will procure the highest quality items or services at the least expense to the County. Operating Division Staff who are requesting quotes are to conduct themselves in a fair and equitable fashion by providing the same information, under the same conditions, to all vendors in a fair and open competitive process. Once trained, Division Staff will utilize the County's electronic bidding platform to obtain quotes. Only the Procurement Services Division Staff may issue a qualification based solicitation. Final recommended award of any quote will be reviewed and approved by the Procurement Services Director or Designee. 11a. PROCUREMENT METHODS (PURCHASES IN EXCESS OF $50,000) The Board of County Commissioners established an amount of fifty thousand dollars ($50,000.00) as the County's threshold for formal competitive solicitations to include Invitation to Bid (ITB), Request for Proposal (RFP), Request for Professional Services (RPS), Invitation to Negotiate (ITN), Invitation for Qualifications (IFQ), and Reverse Auctions administered under the supervision of the Procurement Services Director. Award of any resulting agreements or contracts shall be made by the Board except where otherwise provided for in the Procurement Ordinance, Procurement Manual, or unless an exception is granted by the Board. The standard advertising period for all formal competitive solicitation methods is thirty (30) days. The advertising period may be modified by the Procurement Services Director should unusual circumstances require it. 15 Procurement Manual Revision #2 Approved: May 10, 2018 All advertising will take place on the County adopted electronic bidding platform, and the County may make use of additional advertising platforms or publications as is deemed necessary by the Procurement Services Director. Invitation to Bid (ITB) Invitations to Bid (ITB) shall be issued by the Procurement Services Director with public announcement and competition. Any resulting contract shall be awarded to the responsive and responsible bidder submitting the lowest or best overall bid which meets all specifications. A bid is the preferred method of solicitation when price is the prevailing basis of award. Details on the bid process and procedures will be contained within the ITB solicitation. In the event of a tie, selection will be determined based on random selection (coin toss) by the Procurement Services Director before at least three witnesses, or if Local Vendor Preference is a factor as described in SECTION FIFTEEN of the Procurement Ordinance, then the language in that section will prevail. Once a responsibility review is completed a Notice of Recommended Award (NORA) indicating the lowest responsive and responsible bidder being recommended for award will be posted on the Procurement bid platform. Request for Proposals (RFP) A Request for Proposal (RFP) shall be issued by the Procurement Services Director with public announcement and competition. Any resulting contract shall be awarded to the responsive and responsible proposer submitting the best proposal according to the criteria set forth in the solicitation. An RFP is the preferred method of solicitation when multiple factors are considered for the basis of award, and price may or may not be the prevailing factor. An RFP may be conducted in one or more steps and may involve oral presentation or demonstrations by the proposing vendors. At the conclusion of all steps which may include both scoring and ranking by an Evaluation Committee, the results including standardized score/rank sheets, meeting minutes, and audio recordings will be preserved by the Procurement Services staff member facilitating the Evaluation Committee proceedings. 16 Procurement Manual Revision #2 Approved: May 10, 2018 In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. Details on the request for proposal process and procedures will be contained within the RFP solicitation. A Notice of Recommended Award (NORA) indicating the final ranking order of the proposers will be posted on the Procurement Services bid platform and the County will then begin negotiations with the number one ranked firm. In the event the County is unsuccessful with the number one ranked firm it will publish a revised NORA indicating that it is initiating negotiations with the next firm in the rank order. Request for Professional Services (RPS) A Request for Professional Services (RPS) shall be issued by the Procurement Services Director to procure professional engineering, architectural, landscape architectural or surveying and mapping services in accordance with the Consultants' Competitive Negotiation Act (CCNA), F.S. § 287.055. An RPS can be issued and awarded for either a Continuing Contract or for a Single Project as described in the statute. Note the Florida Statute provides standards for defining a project (Section 287.055 (2)(f) Florida Statutes). Award of a Request for Professional Services (RPS) can be for either a continuing contract or for a single project. Each RPS shall be awarded based upon the scoring criteria as set forth in the RPS solicitation document, to the responsive and responsible Proposer or Proposers who, in the sole opinion of the Evaluation Committee, is determined to be the most qualified to perform the work. The Evaluation Committee, whose composition is approved by the Procurement Services Director, will be comprised of voting members, that may have technical assistance from non -voting members, and have their committee activities facilitated by a member of the Procurement Services Division. The determination of award is made in two steps. First by the application of the numerical scoring points outlined in the 17 Procurement Manual Revision #2 Approved: May 10, 2018 solicitation, using a standardized scoring form, to establish a "short listing" of the proposers. Short listing is then followed by oral presentations at which point the Evaluation Committee places the short- listed proposers in a final Rank Order of preference using a standardized ranking form. Ranking shall be determined without regard to the score established during the first evaluation. At the conclusion of both the scoring and ranking Evaluation Committee meetings, the results which may include standardized score/rank sheets, meeting minutes, and audio recordings will be preserved by the Procurement staff member facilitating the Evaluation Committee proceedings. In the event of a tie at final ranking, the order of ranking shall be determined based upon the proposer(s) with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four months prior to the RPS submittal deadline. Payment information will be retrieved from the County's financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event a tie still exists, ranking will be determined based on random selection by the Procurement Services Director before at least three witnesses. A Notice of Recommended Award (NORA) indicating the final ranking order of the proposers will be posted on the Procurement bid platform and the County will begin negotiations with the number one ranked firm. In the event the County is unsuccessful with the number one ranked firm it will publish a revised NORA indicating that it is initiating negotiations with the next firm in the order ranked Professional Services Library The County will maintain a "Professional Services Library" as its repository for vendors under continuing contracts solicited under the provisions of F.S. 287.055 Section 2 (g) ("continuing contracts"). The Library is used to award work assignments for professional engineering, architectural, landscape architectural and mapping & surveying services on an on -going basis through the use of continuing contracts. The Professional Services Library must be used if the services needed are included in the professional services library and the resulting construction costs or study costs meet the requirements of F.S. 287.055. If the services are not included in the professional services library, Purchasing will issue a formal solicitation, or pursue services as outlined in F.S. 287.055 as determined by the Procurement Services Director. 18 Procurement Manual Revision #2 Approved: May 10, 2018 Collier County reserves the right to confirm a firm's qualifications in order to remain in the Library for each Service Category. Firms unable to meet minimum qualifications may be removed from the Service Category. All professional services for work defined per Section 287.055 estimated to cost equal to or in excess of the category amounts per Section 287.017, Florida Statutes must be solicited through a standalone formal Request for Professional Services for that single project. Use of a Continuing Contract is not allowed. A. Professional Services Library Rotation 1. Work assignments within each service category are awarded on a rotational basis by the Procurement Division. 2. For each service category, the Procurement Division will place qualifying firms in the Professional Services Library in the order they are ranked, with the highest scoring firm placed in the first position in the rotation. 3. As each work assignment is identified the next firm in the rotation will be offered the opportunity to negotiate that work assignment with the County's Administrative Agent. 4. Should a firm decline a work assignment, or be unable to reach a satisfactory fee negotiation with the County within a reasonable time frame, the County will contact the next firm on the list until the work assignment is successfully negotiated. 5. Firms will have the option of rejecting one work assignment within each service category within a twelve (12) month period without penalty. A second work assignment rejection within any twelve (12) month period will cause the firm to be skipped in the rotation. A firm who rejects three (3) work assignments (or is unable to satisfactorily negotiate 3 work assignments) in any twelve (12) month period may be removed from the service category at the direction of the Procurement Services Division Director. 6. Firms wishing to reject a work assignment for any reason must complete a Work Assignment Rejection Notification Form. A copy of this completed form must be provided to the Procurement Division by the County's Administrative Agent. 7. Once a full rotation through all firms in a service category is complete, a method that attempts to impart an equitable distribution of work among selected firms will be based on prior dollars awarded; with the firm having received the least amount of dollars being considered for the next work assignment. B. Professional Services Library - Direct Selection For work assignments requiring unique experience or knowledge, including past experience on another phase of the project, the County project manager may formally request permission to forego the rotation and select a specific firm. This request will require the completion of a Work Assignment Direct Select Form, which requires the approval of both a Division Director and the Procurement Services Director. Firms that are directly selected for a work assignment as a result of this process shall be passed on their next scheduled turn in the rotation. 19 Procurement Manual Revision #2 Approved: May 10, 2018 The professional services library content for each service category is posted on the Procurement Services Division web site. Procurements for the design and construction (Design -Build) of public construction projects may be obtained through a single contract with a design -build firm selected in a manner permitted under F.S. § 287.055 and the procedures set forth in this section. Invitation to Negotiate (ITN) An Invitation to Negotiate (ITN) shall be issued by the Procurement Services Director with public announcement and competition. An ITN is used when it is determined beneficial to issue a written solicitation for competitive sealed replies to select one or more vendors with which to conduct negotiations. Details on the Invitation to Negotiate process and procedures will be contained in the ITN solicitation. The ITN will generally follow the procedure outlined for an RFP. Invitation for Qualifications (IFQ) An Invitation for Qualifications (IFQ) shall be issued by the Procurement Services Director when it is in Collier County's best interest to first establish a qualified pool of vendors, to limit participation in a subsequent solicitation process to those qualified bidders, proposers or offerors who demonstrate a capability to provide the goods and services required by the Collier County. An IFQ may also be issued when qualifications are the only criteria. The process of selecting a vendor when using the IFQ process will utilize a selection committee in a single or multi -step process to evaluate proposals based on qualifications, experience, past performance, references and credentials. Details on the Invitation for Qualifications process and procedures will be contained in the IFQ solicitation. Reverse Auctions A Reverse Auction shall be issued by the Procurement Services Director when it is deemed to be the most efficient means of obtaining the best price through open competition. A Reverse Auction shall utilize a third -party auction service selected by the Procurement Services Division Director and be based on a public bidding process where the offerors bid down the pricing over a set time frame, with the award going to lowest bid received from a responsive and responsible offeror. 20 Procurement Manual Revision #2 Approved: May 10, 2018 The offerors may come from a pre -qualified pool of participants screened by the 3rd party auctioneer, or may come from the open market; based on the nature of the purchase and the recommendation of the auctioneer. 11 b. OTHER PROCUREMENT METHODS Cooperative Purchasing 1) Piggybacking The Procurement Services Director shall have the authority to procure goods or services from vendors who have been selected, as a result of a competitive selection process by a federal, state or municipal government, or any other governmental agency, political subdivision, or government -related association, provided that the originating entity utilized a competitive process similar to Collier County's. The Procurement Services Director shall annually bring forward to the Board of County Commissioners a list of recommended cooperatives for Board consideration. The Board will annually establish, through a separate authorization (Executive Summary), the approval authority for the use of these Cooperative Purchasing Agreements. The Procurement Services Director may also consider other agencies and consortiums outside of the list presented annually to the Board, for piggy backing when it best meets the needs of the County. The operating division seeking to utilize a Cooperative Agreement shall complete a Cooperative/Consortium Agreement Form along with required supporting documentation as indicated on the form and forward to the Procurement Services Division for review. The Cooperative/Consortium Agreement Form is available on the Procurement Services Division website. For purchases made using Board approved cooperative or government contracts, a requisition is entered referencing the Board approved Executive Summary, the approved Cooperative/Consortium Agreement Form, and any supporting quote or contract documentation by the operating division. As long as there is sufficient documentation, no additional action will be required. 21 Procurement Manual Revision #2 Approved: May 10, 2018 Use of cooperative or governmental contracts which have not been Board approved that are within the informal competitive threshold must be approved in advance by the Procurement Services Director. Attachments to the requisition may include Cooperative Governmental / Consortium Agreement form, quote information, bid tabulation or selection scoring/ranking, prices, contract, etc. Purchases using cooperative or governmental contracts which have not been Board approved that exceed the formal competitive threshold will be submitted to the Board on an executive summary prepared by the operating division. 2) Consolidated Joint Purchasing The Procurement Services Director shall have the authority to join with other government entities and consortiums in cooperative purchasing ventures when in the best interest of Collier County. This can be accomplished by acting as the lead agency on a solicitation, or by participating in a solicitation issued by another agency. Requests for Information (RFI) An RFI shall be issued by the Procurement Services Director when it is in Collier County's best interest to request information from potential vendors prior to the issuance of a planned solicitation. An RFI is used to collect comments and obtain inputs from the market place. Emergency Procurements An Emergency Procurement may be used in the event of an unexpected and urgent need where health and safety or the conservation of public resources is at risk, or during Board absences (all efforts should be made to obtain Board approval prior to anticipated recesses), using such competition as is practical under the circumstances, as follows: a) Following a declaration of the existence of an emergency situation by the County, the Collier County Board of County Commissioners or their designee may declare the existence of an emergency procurement condition and may suspend any or all of the provisions of this article and authorize an emergency procurement. b) The Collier County Manager or designee, on a case by case basis may approve an emergency purchase based upon the Procurement Services Director's good faith review of the available sources that may timely respond to the urgent need for 22 Procurement Manual Revision #2 Approved: May 10, 2018 goods and services and the documentation of the emergency conditions related to that purchase. Upon written determination, utilizing the Emergency Procurement Request Form, and approval of the Collier County Manager, the emergency purchase may be made. The Collier County Manager will report to the Collier County Board of County Commissioners all such emergency procurements at the next available Board meeting. c) This section in no way constrains the provisions of Collier County's Civil Emergency powers and authority pursuant to F.S. ch. 252, Emergency Management. d) An Emergency Procurement is not to be confused with exercising after hour, overtime, holiday or week -end rate provisions contained in existing agreements to address critical needs. e) An Emergency Procurement is action taken outside of the competitive requirements described in both the Procurement Ordinance and Procurement Manual. Single and Sole Source Procurements Either a Single or Sole Source Procurement may be issued by the Procurement Services Division Director after the requesting department/division submits to the Procurement Services Division a completed Single or Sole Source Request Form. (1) Single Sourcing; is a procurement decision whereby purchases are directed to one source because of standardization, warranty, or other factors, even though other competitive sources may be available. (2) Sole Source Procurement; is a selection of one particular supplier to the exclusion of all others. This decision may be based on lack of competition, proprietary technology, copyright, warranty or a supplier's unique capability. 23 Procurement Manual Revision #2 Approved: May 10, 2018 In the event that the request for either a sole or single source cannot be granted, the Procurement Services Division Director will direct the requestor to work with Procurement Staff and utilize an alternative acquisition method. 12. RESERVED RIGHTS Collier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Section, if none or only one responsive and responsible bid or proposal is received following any solicitation, the Procurement Services Division Director, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law. Rejection of Bids and Negotiation: a. The Procurement Services Director shall have authority to review all submittals in response to a County solicitation and to review these submittals for responsiveness, responsibility, price and other factors in making a determination for Recommendation of Award. The Procurement Services Director may reject any submittal and cancel any solicitation at any time prior to a contract being signed. The Board of County Commissioners shall have the authority to reject any and all bids at any time. b. If the lowest, responsive bid exceeds the budgeted amount and, if the purchase is not funded in whole or in part with interagency grant dollars, the Procurement Services Director may negotiate changes with the apparent lowest responsible and responsive bidder that will bring prices into budgeted limits subject to the final approval and acceptance of the Board. If the budgeted amount includes grant funds, the Procurement Services Director shall be authorized to conduct such negotiations provided said actions are not prohibited by law or the grant conditions. 24 Procurement Manual Revision #2 Approved: May 10, 2018 All Notices of Recommended Award will be generated and posted by the Procurement Services Director prior to presentation of any contract for signature by the Board of County Commissioners. 13. UNSOLICTED PROPOSALS The Board incorporates by reference F.S. § 255.065, as may be amended from time to time, which addresses the procurement of services for qualifying projects through public -private partnerships, including through an offer of an unsolicited proposal. The Board shall by separate Resolution (Resolution No. 2016-85) establish all Application Fees referenced under F.S. § 255.065 that a private entity must pay concurrent with the submission of an unsolicited proposal. Payment shall be made by cash, cashier's check, or some other non -cancellable instrument. Personal checks shall not be accepted. The current Resolution sets a fee structure that shall include with any proposal submission a base application fee in the amount of .001 of the proposed project cost but not less than the sum of $10,000.00. To the extent that the cost to evaluate an unsolicited proposal is more than the Initial Application Fee adopted by Resolution, the County may request payment of any additional amounts required to conduct its review as provided in F.S. § 255.065. If the costs of processing, reviewing and evaluating, attorney fees, financial or technical adviser fees, or other consultant fees required to properly evaluate an unsolicited proposal exceed the base application fee, then the Procurement Services Director is authorized to charge a supplemental fee as long as no such supplemental fee exceeds an additional $10,000 without further authorization from the Board. 14. SMALL AND DISADVANTAGED MINORITY AND WOMEN BUSINESS ENTERPRISES 1. Policy Statement: Collier County stands committed to providing equal opportunities to small businesses and disadvantaged business enterprises (DBE), minority business enterprises (MBEs) and women business enterprises (WBEs) as well as to all vendors, consultants, contractors and subcontractors who seek to do business with the County. Pursuant to this policy, Collier County encourages its vendors, consultants, contractors and subcontractors to provide qualified small businesses and DBE's with an equal 25 Procurement Manual Revision #2 Approved: May 10, 2018 opportunity to participate in the formal competitive processes for the procurement of commodities and services by the County. The Policy is not intended to require or to allow partiality toward or discrimination against any small business or DBE, MBE, WBE, or any other vendor, consultant, contractor or subcontractor on the basis of gender, race or national origin, or other such factors, but rather to create an opportunity for small businesses and DBEs, MBEs, WBEs, and all qualified vendors, consultants, contractors and subcontractors to participate in the County's formal competitive processes. Nothing in this Policy shall be construed to provide for or require any preference or set -aside based on gender, race, national origin or any other such factor. 2. Implementing Measures: In an effort to implement this policy, the County may undertake the following measures: a. Designate the Procurement Services Director to administer this policy. b. Utilize outreach programs to identify, register and educate small businesses and DBEs, MBEs and WBEs to participate in the procurement/contract process which may include: (1) Attending trade fairs which include representatives from these enterprises. (2) Attending meetings and social events wherein these enterprises are present. (3) Utilizing publications aimed at reaching these enterprises. (4) Utilizing Purchasing Directories and other reference sources that list these enterprises. (5) Publicizing this Policy to encourage these enterprises to participate in the County's procurement process. (6) Other actions designed to identify opportunities for these enterprises who seek to provide commodities and services to the County. C. Maintain a list of these enterprises. d. Disseminate information regarding competitive opportunities with the County in order to allow qualified small businesses and DBEs, MBEs and WBEs to participate in the County's procurement process. 26 Procurement Manual Revision #2 Approved: May 10, 2018 3. Conformity with Applicable Law: The provisions of this section shall be construed in conformity with applicable state and federal law. To the extent that state law conflicts with federal law, federal law shall supersede such state law. 15. PROCEDURE TO PROVIDE PREFERENCE TO LOCAL BUSINESS IN COUNTY CONTRACTS Except where otherwise provided by federal or state law or other funding source restrictions or as otherwise set forth in this Procurement Ordinance, purchases of commodities and services shall give preference to local businesses in the following manner: 1. "Local Business" defined. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non -permanent structure such as a construction trailer, storage shed, or other non -permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. 2. Preference in purchase of commodities and services by means of competitive bid, request for proposals, qualifications or other submittals and competitive negotiation and selection. Under any such applicable solicitation, bidders/proposers desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local 27 Procurement Manual Revision #2 Approved: May 10, 2018 business. Any bidder/proposer who fails to submit sufficient documentation with their bid/proposal offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or State law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner: a. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a responsible and responsive, non -local business submits the lowest price bid, and the bid submitted by one or more responsible and responsive local businesses is within ten percent of the price submitted by the non -local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, responsible and responsive bidder. In such instances, staff shall first verify if the lowest non -local bidder and the lowest local bidder are in fact responsible and responsive bidders. Next, the Procurement Services Division shall determine if the lowest local bidder meets the requirements of F.S. § 287.087 (Preferences to businesses with drug -free workplace programs). If the lowest local bidder meets the requirements of F.S. § 287.087, the Procurement Services Division shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non -local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non -local bid price(s), then award will be made to the lowest overall responsible and responsive bidder. If the lowest local bidder does not meet the requirement of F.S. § 287.087, and the lowest non -local bidder does, award will be made to the bidder that meets the requirements of the reference State law. b. Request for proposals, qualifications or other submittals and competitive negotiation and selection. For all purchases of commodities and services procured through the Competitive Proposals or Competitive Selection and Negotiation methods not otherwise exempt from this local preference section, the RFP solicitation shall include a weighted criterion for local preference that 28 Procurement Manual Revision #2 Approved: May 10, 2018 equals 10 percent of the total points in the evaluation criteria published in the solicitation. Purchases of professional services as defined and subject to F.S. § 287.055 and audit and accounting services subject to F.S. § 11.45 shall not be subject to this local preference section. C. Should a tie bid occur between a non -local bidder and a local bidder, the County shall award the contract to the local bidder. Should a tie occur between two local bidders, the County will "flip a coin" in front of three (3) witnesses, between the two lowest bidders. The coin toss winner will be awarded the contract upon approval by the Board of County Commissioners. 3. Waiver of the application of local preference. The application of Local Preference to a particular purchase or contract may be waived upon approval of the Board of County Commissioners, or as identified where exempt from competitive process in SECTION EIGHT. 4. Comparison of qualifications. The preferences established herein in no way prohibit the right of the Board of County Commissioners to compare quality of materials proposed for purchase and compare qualifications, character, responsibility and fitness of all persons, firms or corporations submitting bids or proposals. Further, the preferences established herein in no way prohibit the right of the County Commission from giving any other preference permitted by law instead of the preferences granted herein. 5. Reciprocity. In the event Lee County, or any other Florida county or municipality ("local government") deemed appropriate by the Collier County Board of Commissioners, extends preferences to local businesses, Collier County may enter into an inter -local agreement with such local government wherein the preferences of this section may be extended and made available to vendors that have a valid occupational license issued by that specific local government to do business in that local government that authorizes the vendor to provide the commodities and services to be purchased, and a physical business address located within the limits of that local government. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of the said local government whichever is applicable, in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of 29 Procurement Manual Revision #2 Approved: May 10, 2018 employment opportunities, the support and increase to that local government's tax base, and residency of employees and principals of the business located within the limits of that local government. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. In no event shall the amount of the preference accorded other local government firms exceed the amount of preference that such local government extends to Collier County firms competing for its contracts. 6. Purview and administration of this Local Preference Policy. This policy shall apply to all departments and units under the direct purview of the Board of County Commissioners. For purchases of $50,000.00 or less, the Procurement Services Division shall systematically encourage departments to include local vendors when soliciting quotations in accordance with this policy. 7. This Policy shall not be utilized with respect to any competitive solicitation for construction services in which 50 percent or more of the cost will be paid from state - appropriated funds which have been appropriated at the time of the competitive solicitation. 16. PAYMENT OF INVOICES 1. Agencies under the purview of the Board of County Commissioners shall be in compliance with F.S. § 218.70, otherwise known as the "Local Government Prompt Payment Act." Pursuant to this, the requirements of this section shall apply to the following transactions: a. The purchase of commodities and services; b. The purchase or lease of personal property; C. The lease of real property. 2. Should the County Manager intend to authorize minor payment variances between the purchase orders and invoices, this authority to pay such variances shall not exceed 5% of the purchase order amount or $500, whichever is less. All such variances need to be identified on the modified purchase order and are subject to approval by Procurement Services. 30 Procurement Manual Revision #2 Approved: May 10, 2018 3. The County Manager or designee, may pay freight and delivery charges not in compliance with the FOB destination terms contained in the County General Terms and Conditions as an exception. 4. It shall be the responsibility of the County Manager, in consultation with the Clerk's Finance Director and operating Divisions, to establish, procedures for the timely payment of all transactions as defined under subsection 16.1. Such procedures shall be contained in a separate Standard Operating Procedure and include, but are not limited to the following: a. Formally defining the County's requirements for the content and submission of a proper invoice, codifying the County's payment requirements and notifying each vendor of their availability. b. Steps required for the receipt of all invoices and the prompt return of improper invoices. C. Steps required for the resolution of payment disputes between the County and a vendor. 5. Vendor Payment Dispute Resolution Process. The purpose of this section is to establish a procedure whereby payment disputes with vendors who provide goods and services to the County are resolved in a timely manner and in keeping with the Local Government Prompt Payment Act. a. Definitions. The definitions set forth in the Local Government Prompt Payment Act (F.S. § 218.72, 2016) are hereby incorporated by reference. b. If an improper payment request or invoice is submitted by a vendor, the County shall, within 10 days after the improper payment request or invoice is received, notify the vendor, in writing, that the payment request or invoice is improper and indicate what corrective action on the part of the vendor is needed to make the payment request or invoice proper. C. If the parties are unable to reach resolution on the payment dispute, the County Manager shall appoint a Hearing Examiner, to whom the matter will be referred to. The Hearing Examiner shall have the sole and full authority to thereafter resolve the dispute. The proceedings before the Hearing Examiner to resolve the dispute shall commence within 45 days after the date the payment request or improper invoice was received by the County and shall be concluded with 31 Procurement Manual Revision #2 Approved: May 10, 2018 final written decision by the Hearing Examiner within 60 days after the date the payment request or improper invoice was received by the County. These proceedings are not subject to F.S. ch. 120, and do not constitute an administrative hearing. Rather, these proceedings are intended to be quasi- judicial, open to the public, with the written decision of the Hearing Examiner being final, subject only to certiorari review. If the dispute is resolved in favor of the County, interest charges shall begin to accrue 15 days after the Hearing Examiner's final decision. If the dispute is resolved in favor of the Vendor, interest begins to accrue as of the original date the payment became due. d. If the County does not timely commence this dispute resolution process within the time required, a contractor may give written notice to the County of the failure to timely commence this dispute resolution procedure. If the County fails to commence this dispute resolution procedure within four business days after such notice, any amounts resolved in the contractor's favor shall bear mandatory interest, as set forth in F.S. ch. 218, from the date the payment request or invoice containing the disputed amounts was submitted to the County. If the dispute resolution procedure is not commenced within 4 business days after the notice, the objection to the payment request or invoice shall be deemed waived. The waiver of an objection pursuant to this paragraph does not relieve a contractor of its contractual obligations. e. In an action to recover amounts due under this part, the court shall award court costs and reasonable attorney's fees, including fees incurred through appeal, to the prevailing party. f. The conduct of the Hearing Examiner proceedings, including notice, process, and criteria, shall be set forth in the Procurement Division's Policies and Procedures. 17. ADVANCE PAYMENTS FOR GOODS AND SERVICES Procedures for the pre -payment of goods and services with County funds including, but not limited to, dues and membership, insurance, maintenance agreements, subscriptions, travel arrangements, postage, and other purchases shall be as prescribed by the Department of Financial Services through their Administrative Rules. As provided for in F.S. § 28.235, the Procurement Ordinance "SECTION 32 Procurement Manual Revision #2 Approved: May 10, 2018 SEVENTEEN", the Clerk of the Circuit Court is authorized to make advanced payments on behalf of the County for goods and services. Advanced payments may be made for other goods and services if approved in advance by both the Procurement Services Director and the Clerk of the Circuit Court Accounts Payable up to the Formal Competitive Threshold. The Board may review and approve requests for advanced payment above the Formal Competitive Threshold. The criteria for approval may include: a. Advance payment will result in a savings to the County, and/or, b. The goods or services are only available if the advance payment is made. Requests for approval of advance payment will be forwarded to the Procurement Services Division for approval and must include information indicating that the payment meets one of the above criteria and that the division has complied with the applicable procurement requirements. 18. STANDARDIZATION, COOPERATIVE PURCHASING AGREEMENTS AND GOVERNMENTAL CONTRACTS 1. Where standardization is determined to be desirable by the Board of County Commissioners, and the resulting action is either a Single or Sole Source procurement, the purchase of commodities may be made by negotiation with the approval of the purchase by the Board or, if under the Formal Competitive Threshold, with approval of the purchase by the Procurement Services Director. 2. Annually, the Board of County Commissioners will approve a list of authorized purchasing cooperative organizations and governmental schedules and contracts. The Procurement Services Director may approve purchases using these approved cooperative organizations, agreements and contracts with no further action required by the Board providing that funds have been budgeted for these specific purposes. Additionally, the Procurement Services Director may join other public agencies in cooperative purchasing organizations and/or agreements if is determined to be in the County's best interest, and if the consortium agreement has not had prior Board approval. The use of any new cooperative agreement must be approved by the Board prior to the use of the agreement. 33 Procurement Manual Revision #2 Approved: May 10, 2018 19. CONTRACT ADMINISTRATION Purpose. The purpose for this section is to provide the steps necessary for the administration of contracts entered into by the County. This section is designed to advise employees of County procedures to ensure compliance with laws, rules, procedures and regulations. Proper contract administration protects the rights of the parties and ensures that obligations of the parties are met. The goal is to achieve the best interest of Collier County citizens through the successful administration of contracts. The administration of County contracts involves the contribution of a variety of distinct disciplines and roles, including: • Organizational Management • County Project Management • Planning • Contract Development • Procurement Professionals • Financial Management • Audit Professionals • Contractor/Project Manager Governing Laws, Policies and Regulations. The Collier County Procurement Ordinance, Section 19, Contract Administration Collier County contracts shall be administered in accordance with procedures established in this manual, the Collier County Procurement Ordinance, and any applicable State and Federal law provisions. The requirements of this section serve as a guide in the administration of County contracts. If the terms of a Collier County contract differ, conflict, or are inconsistent with this manual, the solicitation, or the purchase order, the documents shall be given precedence in the following order: 1. Procurement Ordinance 34 Procurement Manual Revision #2 Approved: May 10, 2018 2. Contract 3. Solicitation 4. Purchase Order 5. Procurement Manual 1. Contract Document: Contracts are generally created under any of the following circumstances: a. Construction services and on -site services where the County prefers a contract and deems it in the best interest and protection of the County; b. For the procurement of commodities or services, resulting from informal or formal competition in excessive of $100,000; c. In the best interest of the County to memorialize details of the transaction, or if an expenditure would benefit from specific written terms and conditions; and d. When required by law, policy, or other established regulations. 1.1. Types of Contracts. In additions to the contracts defined in Collier County Procurement Ordinance, Section Four, Definitions (Continuing Contract, Fixed -Fee Agreement, Lease Agreement, Lump Sum or Specific Project Agreement, Term Contract, and Work Order/Work Assignment), the following are additional types of contracts: Blanket Purchase Order shall mean a form of contract that encumbers appropriated funds directed to a single vendor to furnish or deliver commodities or services to the County on an as needed basis without having to obligate itself to a total contract amount. Concessionaire Agreement is a negotiated contract between a vendor and the County that gives the vendor the right to operate a specific business within the County's jurisdiction, subject to certain conditions. Construction Manager at Risk (CMR/CMAR) Agreement is a construction delivery method in which the County enters into separate contracts with the designer and builder, often at or about the same time so that both parties can collaborate. Selection is based on an evaluation of qualifications and 35 Procurement Manual Revision #2 Approved: May 10, 2018 price, and the contractor offers a Guaranteed Maximum Price (GMP) instead of a fixed bid. The Construction Manager at Risk is responsible and accepts risk for constructing the entire project for the GMP and the Contractor is responsible for assembling the team of suppliers and subcontractors. Design -Build Agreement is a delivery method for construction projects that combines the architectural, engineering, and construction services required for a project into a single contractual agreement. Revenue Generating Agreement shall mean a contract whose primary purpose is to generate revenue or to create a business opportunity for the County. 2. Administration. Pursuant to the Procurement Ordinance, Section Nineteen, Contract Administration, subsection 2, every procurement for goods and services shall be administered by the requesting Division through an appointed Contract Administrative Agent. 2.1. Roles and Responsibilities: 2.1.1. Originating Division Director is accountable for all contracts within his/her designated authority. The Division Director is responsible for the following, as applicable: a. Designating a Contract Administrative Agent for every contract under the division; b. In cases where two or more divisions are responsible for a contract, the parties will select a Contract Administrative Agent to serve on behalf of the divisions; c. Ensuring that the designated Contract Administrative Agent has a thorough understanding of the terms and conditions of the Contract and effectively manages the Contract in accordance with County procedures; d. Reviewing work orders, change orders, and amendments to confirm that the scope is in accordance with the scope of the contract; and e. Approving work orders, change orders, and amendments in accordance with County procedures. 36 Procurement Manual Revision #2 Approved: May 10, 2018 2.1.2. Contract Administrative Agent may also be referred to as Project Manager. Unless otherwise noted, the Administrative Agent is responsible for the following, as applicable: a. Proper contract management and administration process; b. Developing the contract/project scope and specifications; c. Completing the necessary steps to request a new solicitation with the Procurement Division; d. Participating in the development of the Contract and writing draft documents for approval through the appropriate County procedures; d. Consulting with other divisions that may be affected by the Contract; e. Recommending an annual expenditure cap for the contract; f. Establishing a project kick-off/post-award meeting, if applicable, once a contract is approved; i. Managing contractor performance in accordance with the established terms and conditions; j. Managing, approving and documenting any changes (change orders, amendment, and work orders) to the Contract; k. Initiating and participating in termination, renewals, extensions, and amendments process to the contract; I. Working with the Procurement Division to ensure that up-to-date insurance certificates and bonds are on file; m. Implementing "Corrective Action" when the Contractor is not in contract compliance; n. Communicating contract deficiencies to the Procurement Contract Manager, Contractor, Administrative Division Director and appropriate County officials in a timely manner and in accordance with County procedures; o. Approving project reports and invoices for payment, unless that authority has been designated to another person; and p. Completing closeout and vendor performance evaluation(s). 2.1.2.1. The Contract Administrative Agent is not authorized to: a. Instruct the Contractor to start work before the Contract is fully executed and a purchase order has been issued; 37 Procurement Manual Revision #2 Approved: May 10, 2018 b. Change the scope of the ContractMork Order without doing so through a formal amendment or change order; c. Direct the Contractor to perform work that is not specifically described and funded by the ContractMork Order; d. Extend the term of the ContractMork Order without an approved amendment or change order, unless otherwise approved in the agreement; e. Authorize the Contractor to incur any additional costs over the contract limit set by the Contract/Work Order, unless approved in accordance with the County's approved procedures; and f. Order or direct the Contractor to supply goods and services not specifically itemized in the Agreement through the required Change Order or Amendment. 2.2. Procurement Contract Manager. The Procurement Services Division provides contract oversight to ensure that contracts and related documents presented for approval to the Collier County Board of County Commissioners and/or the County Manager or designee comply with applicable State and federal laws, and County policies and procedures. The Procurement Contract Manager is responsible for developing, implementing, distributing and revising the contract templates, contract manual, standard operating procedures, contract administration training and ancillary forms; coordinating the tracking of all County contracts; preparing contract amendments, extensions, renewals, assumption agreements, provides guidance on corrective action methods and terminations; assisting County offices with the interpretation and application of County, State, federal or other contract policies; coordinate with the County Attorney's Office, and offering training and technical assistance services. 2.3. Contract Planning. The contract management process begins with the division providing to Procurement a clear and concise performance -based scope of work or contract specifications. Generally, a scope of work refers to services being provided, while contract specifications refer to items that are going to be received. In either case, the scope of work or contract specifications should be the road map for a successful contract management and administration. Planning for an effective contract administration process occurs prior to issuance of the solicitation or creating a contract. 38 Procurement Manual Revision #2 Approved: May 10, 2018 At a minimum, the scope of work or contract specifications should: a. Establish the County's requirements; b. Provide a shared understanding of each party's responsibilities; C. Include specific terms to evaluate the performance of the contract; d. Form the basis for contract administration and management; e. Be clear, complete, concise and consistent, and written in plain English understandable to lay readers. Efficient contract administration ensures that the contract requirements are satisfied, the goods and services are delivered in a timely manner, and the financial interests of the County are protected. Effective contract administration minimizes or eliminates problems and potential claims and disputes. 3. Contract Modifications. Section Nineteen, subsection 3 dictates the requirements pertaining to modifications and amendments to Contracts, Work Orders, Change Order and Purchase Orders and the termination of contracts and is further outlined as follows: Modifications and Amendments to Contracts, Work Orders, Change Order and Purchase Orders 1. Contracts less than $50,000 The County Manager or designee is authorized to (The limitations are cited in Section approve new contracts or agreements and 1 above.) amendments, extensions, and renewals of such contracts or agreements unless otherwise specified by action of the Board of County Commissioners. 2. Emergency procurements The $50,000 limitation set forth above is waived in the event of an emergency procurement made pursuant to Section Eleven, subsection 8. of the Procurement Ordinance. 3. After -the -Fact -Procurement Purchases not made in compliance with the County's Procurement Ordinance will be reported to the County Manager and Board on the Procurement Services Administrative Ratification Report. 4. Assignments of contracts For all Board approved contracts, the Board of County Commissioners shall approve all assignments of contracts. 39 Procurement Manual Revision #2 Approved: May 10, 2018 5. Termination of contracts • The County Manager or designee is authorized to approve assignments of County Manager or designee approved contracts. • Notices that terminate a Board -approved purchase or contract in its entirety must be approved by the Board of County Commissioners prior to termination. • Notices that terminate a County Manager, or Designee, approved purchase or contract in its entirety must be approved by the County Manager, or Designee, prior to termination. 6. Modifications that are more than The modification is presented to the Board for approval ten percent (10%) of the current by the requesting Division Contract Administrative Board approved aggregate amount; Agent. • Example: The Board approved a contract for a total contract value of $200,000. Subsequently, Change Order #1 for $10,000 was approved by the County Manager or designee. Staff is proposing to increase the contract by an additional $20,000 in the form of Change Order #2. The change order will require approval by the Board, since the cumulative total of the two Change Orders is over 10%. • The 10% threshold is applied to the current Board approved contract amount. • See Exclusion below. 7. Modifications that are less than Modifications that are less than ten percent (10%) ten percent (10%) of current Board may be approved by the County Manager, or designee, approved aggregate amount; and are presented to the Board on the Procurement Services Report for ratification approval. • Example: The Board approved a contract for a total contract value of $200,000. County Staff is proposing to increase the contract by $10,000 in the form of Change Order #1. The County Manager or designee, may approve Change Order #1. • See 3.1. Exclusions below. 40 Procurement Manual Revision #2 Approved: May 10, 2018 8. Time extensions of Board Time extensions of days are approved by the County approved number of days Manager, or designee, and presented to the Board on the Procurement Services Report for approval. • See 3.1. Exclusion below. 9. Authorization for the use of The modification is approved by the Procurement Board approved allowances and Services Division, without further Board approval, reallocation of funds between line pursuant to Section Nineteen, subsection 3.c. of the items. Procurement Ordinance. 10. Material Changes in Scope of Board approval is required, if the change meets the Board -approved contracts material Variance/Material Deviation definition. 11. Material Changes in Scope of County Manager, or Designee, approval is required, if non -Board approved contracts the change meets the material deviation definition and the total contract value does not exceed the threshold established in the Section Three, subsections 3, of the Procurement Ordinance. • Material Variance/Material Deviation is a major variance, change, deviation, or substitution to a specification proposed by a bidder/offeror that gives the bidder/offeror a substantial advantage or benefit not enjoyed by all other bidder/offerors or that gives the procuring party something significantly different from what was specified in the solicitation. 3.1. Exclusions. Section Nineteen, subsection 3.e. of the Procurement Ordinance excludes the following contracts from the above reporting process: term contracts, fixed -fee contracts, or blanket purchase orders where the County desires to procure commodities and/or services on an as needed basis without having to obligate itself to a total contract amount. Rather, such purchases shall be based on fixed unit prices or other predetermined pricing methods and shall be limited in quantity by the amount of funds appropriated in the budget of the operating Division(s). Such purchases shall be subject to all other provisions of the Procurement Ordinance. Application Example: An original contract was approved by the Board for as -needed services without an associated total contract value, only contingent upon the funds being allocated in the Board approved budget. A proposed Amendment to add an additional line item that is within the original scope of the services, may be approved by the Contractor and County Manager or designee, without Board approval. 41 Procurement Manual Revision #2 Approved: May 10, 2018 3.2. Amendments. A contract amendment is used to make modifications to the agreement between the County and the Contractor. All contract amendments must be in writing and approved by all appropriate parties. The Contract Administrative Agent will complete the Amendment Request Form and submit to Procurement Contract Manager. The form is available in the Procurement Services Division SharePoint. 3.3. Change Orders. The Contract Administrative Agent may issue a Change Order and submit to the Procurement Operations for approval. The Change Order must comply with the terms of the contract. The change order form is available in the Procurement Services Division SharePoint web site. 3.4. Contract Terminations. In the event the Contract Administrative Agent believes that it is no longer in the County's interests to remain under contract with a Contractor, the Contract Administrative Agent may consider terminating the contract for convenience or cause, as authorized in the contract and Procurement Ordinance, as amended. 3.4.1. Board Approved Contracts: Notices that terminate in its entirety a Board -approved purchase or contract must be approved by the Board of County Commissioners prior to termination 3.4.2. County Manager or Designee's Approved Contracts: Notices that terminate in its entirety a County Manager, or Designee, approved purchase or contract must be approved by the County Manager, or Designee, prior to termination. 4. Contract Extension. Contract extensions for Board -approved contracts for commodities or non -construction services are only permitted as authorized in the original contract and the Procurement Ordinance, as amended. 4.1. Board Approved Contracts: The Procurement Services Director may authorize the extension for a period not to exceed six (6) months (cumulatively) be subject to the same terms and 42 Procurement Manual Revision #2 Approved: May 10, 2018 conditions set forth in the contract, if the extension period is provided for in the original contract. Any extension that exceeds six months (cumulatively) shall be approved by the Board of County Commissioners. 4.2. County Manager or Designee's Approved Contracts: The Procurement Services Director may authorize the extension for a period not to exceed six (6) months (cumulatively) subject to the same terms and conditions set forth in the contract if 1) the extension period is provided for in the contract, and 2) the extension will not increase the contract value in excessive of $50,000, per fiscal year. 5. Contract Renewal. The Procurement Services Director shall authorize and execute renewals of contracts for commodities and/or services subject to the following conditions: a. That the Contractor has performed in a satisfactory manner and that the Procurement Services Director has received a request to renew from the Contractor or Project Manager verifying the Contractor's satisfactory performance. b. That the Board -approved contract pursuant to SECTION ELEVEN Paragraph 14 of the County Procurement Ordinance, provided for a renewal and is renewed subject to the terms and conditions set forth in the initial contract. Cost and term modifications are addressed in the original solicitation document and/or resultant contract. C. That the renewal is done for a set period of time identified in the solicitation document and/or contract, commencing at the end of the contract period. d. That a contract under the formal competitive threshold with multiple renewal year option terms may be approved annually by the Procurement Services Director. Proposed renewals that fail to meet one or more of the conditions set forth herein will require the approval of the Board of County Commissioners. 6. Contract Approval. 43 Procurement Manual Revision #2 Approved: May 10, 2018 All contracts for commodities and services exceeding SECTION ELEVEN Paragraph 14 of the County Procurement Ordinance, Formal Competitive Threshold, shall be authorized by the Board of County Commissioners. Once approved, subsequent purchase orders referencing those Board approved contracts may be issued by the Procurement Services Director. Contracts below the formal competitive threshold, shall be subject to the review and approval by the County Attorney staff and signed by the Procurement Services Director. Purchase orders may be issued by the Procurement Services Director. No contractor may begin compensable work without an approved purchase order for and Notice to Proceed (if applicable). 7. Work Orders. 7.1. The Contract Administrative Agent must comply with the terms of an approved continuing or fixed fee agreement, which authorizes a contractor or consultant to perform a specific task within the broader scope of the master agreement. Nothing in the work order shall conflict with the terms and conditions of the fixed fee contract, and all work performed must fall within the scope and term of the underlying agreement. 7.2. Work Assignments. Work Assignments through the Professional Service Library are administered by the Procurement Division under the protocol of the Procurement Manual, Section 11 a. Procurement Method. The Contract Administrative Agent will comply with the rotation process established in the contract and in the Procurement Manual, Section 11 a. Procurement Method. 7.3. Work Directives. A written directive issued to a contractor in instances where the parties cannot agree on price and/or costs associated with work arising from differing, unforeseen or emergency site conditions and the work in question is part of the "critical path" of the contract schedule. 7.3.1. The Contract Administrative Agent will issue a written work directive as a temporary instrument in limited instances where a formal, immediate unilateral authorization to the Contractor is required to keep the project moving forward. Generally, the use of work directive changes shall be limited to construction services agreements and specifically work 44 Procurement Manual Revision #2 Approved: May 10, 2018 items defined to be on the critical path of the contract schedule. A written directive is issued by the Contract Administrative Agent to a Contractor in instances where unforeseen or emergency site conditions or other circumstances that create a condition whereby the critical path of the project would be adversely affected if the work cannot move forward timely. 7.3.2. The Contract Administrative Agent shall process a Change Order resulting from the issuance of a Work Directive within ten (10) business days and in accordance with the requirements of Procurement Ordinance. 7.3.3. The Contract Administrative Agent may issue a verbal Work Directive only in extraordinary emergencies which shall be followed up with a written Work Directive within five (5) business days. The written document serves to ensure that the contractor is acknowledging the action that is being taken in the Work Directive and that they agree upon a price. Regardless of the impact, the Contract Administrative Agent shall negotiate a change order with the Contractor in follow-up to the work directive change. 7.4. Allowance. If the Contract Administrative Agent desires to use the allowance provided in the existing approved contract, the Contract Administrative Agent will process a change order. If the Contract Administrative Agent desires to reallocate funds between line items of the existing contract the Contract Administrative Agent will prepare a Change Order that identifies the affected line items, its current dollar values and the revised dollar amounts. The Procurement Services Director is authorized per the Procurement Ordinance, as amended, Section Nineteen, Contract Administration, subsection 3.c., to approve the reallocation of funds between line items without further Board approval. 8. Consent to Assignments of Contract. For all approved contracts, the Board of County Commissioners shall approve all assignments of contracts requested by the predecessor contracting party. 9. Authority Limitation and Delegation; Promulgation of Procedures: 45 Procurement Manual Revision #2 Approved: May 10, 2018 The Procurement Services Director may delegate to one or more Procurement Services Division employees any or all aspects of the authority vested in the Procurement Services Director. All authority to execute documents that is vested pursuant to this Section, in the Procurement Services Director or any other person shall be subject to the limits of any applicable federal, state or other law. 10. Payments to Contractors, Vendors and Consultants: Prior to the execution of a formal contract subject to the Procurement Ordinance and this Manual, the Procurement Services Director shall establish a formal payment schedule and payment terms within the agreement. Such terms and conditions shall be consistent with the requirements of all applicable laws and the formal solicitation documents. 10.1. After contract award, the County shall pay Contractors for the services rendered in accordance with the terms and conditions set forth in the Contract, in an amount not to exceed that authorized by each Purchase Order, contingent upon an appropriation by the Collier County Board of County Commissioners. The County shall promptly notify Contractors if the necessary appropriation is not made. No Contractor shall begin compensable work without an issued purchase order for the project. 10.2. Retainage. In accordance with F.S. § 218.735(8), the Procurement Services Director may establish, subject to Board approval, procedures to reduce to 5% the amount of retainage withheld from each subsequent progress payment issued to a contractor where applicable. The Procurement Services Director may establish, in writing, a schedule(s) to further reduce the percentage of cumulative retainage held throughout the course of the project schedule where warranted and according to law. Recommendation to reduce the percentage of cumulative retainage shall be subject to the following: a. That the term "cumulative retainage" is defined to mean "the dollar total of the funds retained from all payments issued under the contract divided by the gross dollar total of all monthly pay requests (or the total of all payment amounts deemed allowable by the project manager, whichever is less)". 46 Procurement Manual Revision #2 Approved: May 10, 2018 b. That any decision to reduce retainage shall be formally communicated in a letter to the Contractor's representative and that the letter affirmatively states that the Contractor has performed the contract work in a satisfactory manner. C. That the cumulative retainage not be adjusted until at least 50% of the work has been completed and payment has been issued. d. That the Procurement Services Director's letter expressly sets forth the percentage of cumulative retainage to be held for the remaining pay requests. 11. The Procurement Services Director may authorize the partial release or payment of contract retainage to the contractor prior to final completion of all project work provided that: a. The contractor has performed in a satisfactory manner to date as verified in writing by the Project Manager. b. The total aggregate work under the agreement is at least 50% completed and accepted (i.e.; payments equaling at least 50% of the contract amount less retainage have been issued). C. The retainage dollar amount to be released is based upon and consistent with the prevailing percentage of cumulative retainage being held at the time that the retainage is released. 12. Contract Disputes. In the event of conflicts or inconsistencies between this section or the dispute resolution language contained in the contract, the Collier County Procurement Ordinance shall be given precedence. 12.1. Payment Disputes. Should a Contractor payment dispute arise, the parties shall follow the process outlined in the Procurement Ordinance at Section Sixteen, subsection 5. Vendor Payment Dispute Resolution Process. 12.2. For all other contract disputes follow the process established in the corresponding contract. 13. Monitoring of Contract Performance and Deliverables. 47 Procurement Manual Revision #2 Approved: May 10, 2018 Monitoring of contract performance is a key function of efficient contract administration. It is essential to ensure that the Contractor is performing all duties in accordance with the Contract and the appropriate County staff members are aware of any developing problems or issues. During the life of the Contract, the Contract Administrative Agent should communicate regularly with the Contractor, monitoring whether the goods and services required of the Contract are being provided in accordance with the Contract, and working to resolve any issues promptly. Whenever possible, the parties should seek to resolve disputes informally by direct discussion. It is essential for the Contract Administrative Agent to apply the Twelve Key Metrics that have been developed to assist in this effort and become part of any County/Contractor contract relationship. Twelve Key Metrics: 1. Customer Service - Provides excellent customer service to both the county staff and the public. 2. Contract Deliverables - Supplies the goods and services outlined in the agreement. 3. A Delivery Schedule - Maintains the agreed schedule and avoids delays. 4. Quality - Provides the highest level of quality of goods and services. 5. Billing and Invoicing - Submits detailed and accurate invoices matching the work performed. 6. Project Management - Consistently demonstrates the ability to stay on top of their process. 7. Subcontractor Management - Maintains a professional relationship with subcontractors. 8. Equipment and Resources - Provides the best available equipment to perform the work. 9. Materials Management - Demonstrates "best practice" in handling and storage. 10. Cost Control - Holds and manages cost to avoid exceeding budget projections. 11. Maintaining Technical Requirements - Monitors quality control of the products and process. 12. Safety Standards - Ensures staff is trained and properly equipped to perform the work safely. 48 Procurement Manual Revision #2 Approved: May 10, 2018 The Contract Administrative Agent should complete a Corrective Action Report when a Contractor is failing to meet any of the above Twelve Key Metrics and upload it in the County's Vendor Evaluation database. The Corrective Action Report form is available from the Procurement Division SharePoint web site. 14. Contract Closeout. A contract is closed when all work described in the project scope is completed, when all contract dollars have been expended, or when the Contract is terminated. The Contract Administrative Agent is responsible for closeout activities, including but not limited to: • Validating all deliverables and services have been delivered and accepted; • Verifying all projects reports have been received and accepted; • Confirming any claims and performance issues have been resolved and liquidated damages have been properly assessed for non-performance/non-compliance; • Validating Substantial and Final Completion; Final Payment Checklist; Substantial Completion; Warranty forms have been processed, if applicable; • Acceptance of a Contractor Transition Plan, outlining in detail the transfer of property to the County, project knowledge and training to be conducted with the appropriate County representatives, etc., if applicable; • Disposal of any County surplus property, in accordance with the County's policies and procedures; • Completing a Contractor Performance Evaluation through the County's SIRE system; • Conducting a debriefing with Contractor. 20. PERFORMANCE AND PAYMENT BONDS A contractor or vendor shall provide a surety bond from a surety company to guarantee full and faithful performance of a contract obligation and the payment of labor and material expended pursuant to a contract whenever, and in such amounts, as required by statute or otherwise as deemed necessary by the Procurement Services Division Director. An irrevocable letter of credit from a financial institution operating within the State of Florida (or other alternative forms of surety as permitted under Florida law) may be sufficient in place of the performance bond if so provided for in 49 Procurement Manual Revision #2 Approved: May 10, 2018 the bid and contract documents. All such bonds or letters of credit shall be approved as to form by the County Attorney, and held by the Clerk's Board Minutes and Records Department. 20.1. Construction Contracts Bonds. Fla. Stat. §255.05, requires that County construction or repairs of public building projects valued at $200,000 require a performance and payment bond. The Contractor is required to provide the Procurement Services Division with a certified bond prior to Board of County Commissioner approval. The Procurement Services Division will include the certified bond with the contract to be presented to the Board for approval. All other Contract Bonds, as required, must be provided prior to any Board approval of a contract. The bond will be included as part of the Purchase Order requisition. 20.2. Insurance. Evidence of insurance is required of contractors to protect County assets, County employees and the public from losses for property damage, bodily injury, loss of use, business interruption and financial loss. The amount of insurance coverage required for each contract will be specified by the County's Risk Management Division. Insurance certificates will be required and reviewed by Risk prior to the approval of any contract. During the life of the contract, the Contractor is required to maintain all the specified insurance requirements. 21. UNAUTHORIZED PURCHASES All purchases made shall be consistent and in compliance with the Procurement Ordinance. Any purchase or contract made contrary to the provisions hereof and contrary to Florida law shall not be approved and the County shall not be bound thereby. County employees and officers are expected to ensure they do not make a purchase of commodities or services or execute a contract for commodities or services in conflict with the Procurement Ordinance. 50 Procurement Manual Revision #2 Approved: May 10, 2018 When a purchase transaction is found to be not in conformance with the Procurement Ordinance or Procurement Manual, the Procurement Services Director will consider the facts pertaining to the transaction, and in consultation with the Operating Division Director, will determine whether it is in the best interests of the County to proceed with the purchase. If a determination is made to proceed with the purchase, the purchase will be evaluated based on purchasing thresholds. The Procurement Services Director may approve the purchase if the value is less than the Formal Competitive Threshold. If the purchase value exceeds the formal competitive threshold, the Operating Division Director will create an Executive Summary for final Board review and approval. Should work be authorized or purchases made not in conformance with County Policy, an After -the - Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such "After the Fact Procurements" will be reported to the County Manager. All employees making purchases not in conformance with the Procurement Ordinance and Procurement Manual are subject to the provisions of CMA 5311.1 - 2 Standards of Conduct, and the Ethical Standards outlined in Section 7 of this Manual. Failure or refusal to abide by the administrative procedures or business operations procedures contained within the Procurement Ordinance and the Procurement Manual subject the employee to the Human Resources Practices and Procedures which may lead to disciplinary action up to and including discharge. 22. PROHIBITION AGAINST SUBDIVISION No contract or purchase shall be subdivided to avoid seeking the proper approval from the designated authority, or to avoid the requirements of this Procurement Ordinance or of Federal or State law. 23. PROTESTS The purpose of this section is to accommodate legitimate protests concerning formal competitive solicitations and recommended contract awards prior to award of a contract by the Board of County Commissioners. 51 Procurement Manual Revision #2 Approved: May 10, 2018 1. Any respondent to an IFB, ITN, RFP, IFQ or RPS who alleges to be aggrieved in connection with the solicitation or award of a contract, (hereafter referred to as "the protesting party") may protest to the Procurement Services Director, who shall serve as the sole recipient of any and all notices of intent to protest and all formal protests. 2. With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision. 3. Any actual bidder or respondent who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the Notice of Recommended Award. 4. All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the fee, as set forth below. The protesting party must have standing as defined by established Florida case law to maintain a protest. The formal protest shall contain, but not be limited to the following information: a. Name and address of County Agency affected and the solicitation number and title. b. The name and address of the protesting party. 52 Procurement Manual Revision #2 Approved: May 10, 2018 C. A statement of disputed issues of material fact. If there are no disputed material facts, the written letter must so indicate. d. A concise statement of the ultimate facts alleged and of any relevant rules, regulations, statutes, and constitutional provisions entitling the protesting party to relief. e. The protesting party's entitled demand for the relief. f. Such other information as the protesting party deems to be material to the issue. The formal protest shall contain all arguments, facts or data supporting and advancing the protestor's position. Under no circumstances shall the protestor have the right to amend, supplement or modify its formal protest after the filing thereof. Nothing herein shall preclude the County's authority to request additional information from the protesting party or other bidders or proposers in conjunction with the review and rendering of decisions on the protest, including any subsequent appeal. 5. In the event of a timely protest of contract award consistent with the requirements of this section, the Procurement Services Director shall not proceed further with the award of the contract until all appropriate administrative remedies as delineated under this section have been exhausted or until the Board of County Commissioners makes a determination on the record that the award of a contract without delay is in the best interests of the County. During this process, the protesting party shall limit their communications with the County to the Office of the County Attorney, and neither the protesting party, their agents or their representatives shall have any private contact or discussions with individual County Commissioners, the County Manager, other County employees, or any independent hearing officer (where applicable) regarding the protest except such communications as may be required or permitted during a hearing, if applicable, or a meeting of the County Commission wherein the solicitation or award is to be considered. 6. The Procurement Services Director shall review the merits of each timely protest and in consultation with the Contract Manager and other appropriate County staff, issue a decision stating the reasons for the decision and the protesting party's rights of appeal under this section. Said decision shall be in writing and mailed or otherwise furnished to the protesting party. The decision of the Procurement Services Director shall be final and conclusive unless the protesting party delivers a subsequent written notice of appeal to the County Manager 53 Procurement Manual Revision #2 Approved: May 10, 2018 within three (3) calendar days, excluding weekends and County holidays from the date of receipt of the decision. In filing a written objection to the Procurement Services Director's decision, the protestor shall not introduce new arguments or alter in any other way their protest submission. An appeal of the Procurement Services Director's decision shall be limited to a review of the grounds set forth in the formal protest, and no new grounds or arguments will be introduced or considered. 7. In the event of a subsequent appeal pursuant to section 6 above, the County Manager shall determine whether to appoint an independent Hearing Officer to review the formal protest and the Procurement Services Director's decision. The Hearing Officer's review shall be limited to the grounds set forth in the formal protest. The protesting party shall have the burden of proof. The Hearing Officer shall consider the formal protest, the Procurement Services Director's decision, and supporting documents and evidence presented at the hearing. In any hearing, irrelevant, immaterial or unduly repetitious evidence shall be excluded. All other evidence of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs shall be admissible whether or not such evidence would be admissible in a trial in the courts of Florida. The Hearing Officer may grant the motion of any person having standing under Florida law to intervene in the proceedings. Persons or parties shall have the right to be represented by counsel in the proceedings, to call witnesses, and present evidence; provided, however, that the Hearing Officer shall not have the right to compel attendance of witnesses or to permit or compel any discovery. The Hearing Officer will have a maximum of 60 days to schedule and conduct a hearing into the matter and issue a recommended finding of fact and an opinion in writing to the County Manager or designee for submission to the Board of County Commissioners. Should the Hearing Officer find in favor of the County, the protesting party shall pay, in full, the costs of the Hearing Officer. If the Hearing Officer's recommended decision is in favor of the protesting party, then the County will assume this cost. The County Manager's discretion as to whether to appoint a Hearing Officer shall in no way afford the protestor the right to demand such an appointment or hearing. The decision of a Hearing Officer on a protesting party's appeal shall be submitted to the Board for its consideration as part of a final award decision. Nothing herein shall be construed as creating a right of judicial review of the Hearing Officer's decision, nor shall such decision be binding upon the Board. Additionally, nothing herein shall be construed as limiting the Board's right to reject any and all bids or proposals. 54 Procurement Manual Revision #2 Approved: May 10, 2018 8. Decisions of the Procurement Services Director and Hearing Officer (where applicable) will be provided to the protestor prior to the award recommendation being presented to the Board of County Commissioners. Neither the County Manager's decision nor the Hearing Officer's recommended decision shall be construed as an award recommendation triggering additional rights of protest pursuant to this policy. Notwithstanding anything set forth herein to the contrary, the Board of County Commissioners shall retain the authority to make the final award decision. 9. Failure to file a formal protest within the time and manner prescribed by this policy shall constitute a waiver of the right to protest by any protesting party as defined by subsection "A" of this policy. 10. As a condition of filing a formal protest to the Procurement Services Director, the protesting party shall submit a non-refundable filing fee for the purpose of defraying the costs of administering the protest. The filing fee shall be submitted with the formal protest. Failure to pay the filing fee shall result in the denial of the protest. The amount of the filing fee shall be as follows: Estimated Contract Amount Filing Fee $250,000.00 or less $500.00 $250,000.01 to $500,000.00 $1,000.00 $500,000.01 to $5 million $3,000.00 $5 million or more $5,000.00 This fee may be modified by Resolution of the Board of County Commissioners. 24. CONTRACT CLAIMS All actual or prospective claims arising against the County from contractors, vendors or any other party in direct privity with the County to provide goods or services shall first be directly addressed by the parties' administrative representatives in a manner consistent with the agreement between the parties. 55 Procurement Manual Revision #2 Approved: May 10, 2018 For any prospective or actual claims or disputes arising under any contract entered into by the County, the Procurement Services Division Director must determine the facts of the dispute. All contract claims should follow the County's Vendor Payment Dispute Resolution Process outlined in SECTION SIXTEEN of the County Procurement Ordinance. 25. INSPECTION AND TESTING The Procurement Services Division Director or Designee shall inspect, or supervise the inspection of, or cause to be inspected, all deliveries of commodities or services to determine their conformance with the specifications set forth in an order or contract. 1. Inspection by Operating Department: The Procurement Services Division Director shall authorize operating departments to inspect, prior to use, all deliveries made to such operating departments under rules and regulations which the Procurement Services Director shall prescribe. 2. Testing: The Procurement Services Division Director shall have the authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. In the performance of such tests, the Procurement Services Division Director shall have the authority to make use of laboratory facilities of any Agency of the County or of any contracted outside laboratory. 26. PURCHASING CARD PROGRAM (Also refer to CMA #5808) The Procurement Services Division Director shall be responsible for the overall management and operation of the County's purchasing card program in conformance with the Collier County Administrative Practices and Procedures Manual. For the purpose of this Procurement Manual, a purchasing card is a credit card officially assigned to specific employees under the purview of the Board of County Commissioners' agency for the purpose of transacting small and/or strategic purchases. The Procurement Services Division Director shall be authorized to assign cards to employees for these purchases. The Procurement Services Division Director shall be responsible for establishing the following dollar limits for each assigned card: 1. Single Transaction Limit: Not to exceed $1,000.00 per card unless otherwise authorized by the Procurement Services Division Director. 2. Monthly Spending Limit: Not to exceed $10,000.00 per card unless otherwise authorized by the Procurement Services Division Director. 56 Procurement Manual Revision #2 Approved: May 10, 2018 3. Strategic Purchases: The Procurement Services Division Director may utilize (or delegate the authority to other Agency staff to utilize) a purchasing card to place orders that exceed the limits set forth under this section in instances where one or more of the following is true: a. The purchase is to address a valid public emergency; or b. The County will earn revenue through card program rebates; or C. A vendor is requiring the County to order by purchasing card. 4. Sales Tax Compliance: Pursuant to F.S. § 212.08(6), County purchases transacted with vendors within the State of Florida are exempt from the State sales and use tax. In such instances, it is the responsibility of the cardholder to provide the vendor with the appropriate tax exemption information when the card is presented to the vendor. In the event that the cardholder fails to provide the vendor with the appropriate tax exemption information when the card is presented the cardholder may be responsible for payment of the tax. It is not cost effective or in the public interest to require a cardholder to seek a credit for sales tax collected when the total sale does not exceed $300. In the event that the total sale exceeds $300, the cardholder's Director is responsible to ensure the tax is returned to the County for the purchase. In all such instances, the Procurement Services Division Director shall ensure that the purchase has been approved subject to all other provisions of this policy. All fixed assets purchased using a purchasing card shall be properly reported to the Fixed Assets Section of the Clerk of Courts Finance Division so that it can be properly recorded. 27. CONFLICT OF INTEREST The procurement of goods and services shall comply with all applicable state, local and federal laws concerning ethics and conflict of interest. Refer to section 7 of this manual titled "Ethical Standards". 28. DEBARMENT AND SUSPENSION The County Manager may suspend and/or debar vendors, contractors, consultants and other interested and affected persons from active participation in obtaining County contracts upon approval of the Board. The purpose of any such action shall be to protect the County's interests and the integrity of the County's contracting process. The suspension and debarment processes shall be 57 Procurement Manual Revision #2 Approved: May 10, 2018 considered to be separate from and in addition to the award evaluation and vendor performance evaluation processes. 1. Definition of Terms: For the purposes of this section, the following terms have been defined as follows: a. Affiliate refers to associated business entities or individuals that control or could control the contractor or are controlled by the contractor or could be controlled by the contractor. b. Civil Judgment refers to a judgment or finding of a civil offense by any court of competent jurisdiction. C. Contractor means any individual or legal entity that: (1) Directly or indirectly (e.g.; through an affiliate), submits offers for or is awarded, or reasonably may be expected to submit offers for or be awarded, a County contract for construction or for procurement of commodities and services, including professional services; or (2) Conducts business, or reasonably may be expected to conduct business, with the County as an agent, surety, representative or subcontractor of another contractor. d. Conviction means a judgment or conviction of a criminal offense, felony or misdemeanor, by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. e. Debarment means action taken by the County to exclude a contractor from County contracting and County -approved subcontracting for a reasonable, specified period as provided herein. f. Preponderance of the Evidence means proof by information that, compared with that opposing it, leads to the conclusion that the fact at issue is more probably true than not. g. Subcontractor: Any individual or legal entity that offers or agrees to provide commodities or services to a party deemed to be a contractor under this section. 58 Procurement Manual Revision #2 Approved: May 10, 2018 h. Suspension refers to action taken by the County Manager to temporarily disqualify a contractor from County contracting or County -approved subcontracting pending action of the Board. 2. Suspension: The Procurement Services Division Director shall recommend to the County Manager the suspension of a contractor, subcontractor or person from consideration for award of contracts if there appears to be a reasonable basis for debarment as set forth herein. If a suspension precedes a debarment, the suspension period shall be considered in determining the debarment period. The suspension period shall not exceed six (6) months without the approval of the Board of County Commissioners. 3. Debarment: a. Causes for Debarment: The prospective causes for debarment include one or more of the following: (1) Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract. (2) Conviction under state or federal law of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty which currently, seriously and directly affects responsibility as a contractor. (3) Conviction under state or federal antitrust laws arising out of the submission of bids, proposals or other competitive offers. (4) Violation(s) of County contract(s) provisions, which is (are) deemed to be serious and to warrant debarment, including the failure, without good cause, to perform in accordance with the terms, conditions, specifications, scope, schedule or any other provisions of the contract(s). (5) Refusal to provide bonds, insurance or other required coverage and certifications thereof within a reasonable time period. 59 Procurement Manual Revision #2 Approved: May 10, 2018 (6) Refusal to accept a purchase order, agreement or contract, or perform accordingly provided such order was issued timely and in conformance with the solicitation and offer received. (7) Presence of principals or corporate officers in the business of concern, who were principals within another business at the time when the other business was suspended or debarred within the last three (3) years under the provisions of this section. (8) Violation of the ethical standards set forth under applicable state or county laws. (9) Debarment of the contractor by another public agency. (10) Submitting false invoices or invoices that mislead, misrepresent the true costs incurred or falsely identify either a source of material or a provider of a service. (11) Any other cause deemed to be so serious and compelling as to materially affect the qualifications or integrity of the contractor. b. Procedure: (1) The county department/division requesting the suspension or debarment action shall submit to the Procurement Services Division Director a written complaint setting forth the reason(s) for seeking debarment. (2) The Procurement Services Division Director shall review the complaint, verify whether it is compliant with the provision of this Procurement Ordinance, direct any appropriate changes and, if warranted, forward the complaint to the contractor. (3) The contractor shall review the complaint and shall provide a written response (with supporting documentation) to each allegation. The response shall be provided to the Procurement Services Division Director within ten (10) business days of receipt of the notice of allegations. In the event that the contractor fails to respond to the complaint within the prescribed time period, the complaint, as forwarded to the contractor, shall become an effective suspension or debarment decision without further appeal. (4) In the event that the contractor files a timely and complete response to the complaint and the suspension or debarment action is based upon a 60 Procurement Manual Revision #2 Approved: May 10, 2018 conviction, judgment or other event(s) where there is no significant dispute over material facts, the Procurement Services Division Director shall determine the period of debarment on the basis of the undisputed material information set forth or referenced in the complaint, the contractor's reply and the parameters set forth in this section. In the event that the Contractor objects to the Procurement Services Division Director's recommendation, the Contractor shall have a maximum of three (3) business days to file an appeal of the debarment decision with the Procurement Services Division Director. The appeal will be forwarded to and considered by the County Manager, who will review the record compiled by the initiating department/division and the contractor. Should the County Manager overturn the Procurement Services Division Director's decision; the County Manager shall formally cite the reasons for doing so. (5) In the event that the contractor files a timely and complete reply to the complaint and where the facts are in dispute, the Procurement Services Division Director will convene a committee (hereinafter referred to as "the committee") consisting of at least three individuals who will review the complaint and the contractor's reply. The County Manager shall formally appoint the committee, which will generally consist of county employees, none of whom shall be a member of the department/division initiating the complaint. At the discretion of the County Manager, a member from private industry with a particular area of relevant expertise may be appointed to the committee, provided that this member is not a direct or indirect competitor of the firm in question. The Office of the County Attorney shall appoint a representative to attend the committee's review of the findings. The representative shall not be considered a voting member of the committee, but shall be available to provide legal counsel to the committee as necessary. All members appointed to serve on the debarment committee shall disclose, to the Procurement Services Director any actual or prospective conflicts of interest at the time of appointment or at the time in which the member becomes aware of the actual or prospective conflict. 61 Procurement Manual Revision #2 Approved: May 10, 2018 (6) The Procurement Services Division Director shall chair the committee and serve as the Procurement Department's representative to the committee. The Procurement Services Director shall preside over and facilitate the deliberations of the committee as a non -voting member and serve as the County's liaison to the Contractor. All voting committee members are prohibited from having any communication regarding the issue outside the committee deliberations with any of the parties involved in the specific suspension or debarment or their representatives until after the committee decision has been issued or, in the event of an appeal of that decision by the contractor, until the conclusion of the appeal process. All committee deliberations are subject to F.S. § 286.011. (7) Where the material facts are in dispute, the committee shall evaluate the evidence, judge the credibility of witnesses and base its decision upon the preponderance of the evidence. Should the contractor fail to appear at the hearing, the contractor shall be presumed to be non -responsive and shall be subject to suspension or debarment. The committee decision shall be by a majority vote of those voting members in attendance. The committee shall be the sole trier of fact. In the event that the committee decides to impose a debarment, the decision will formally include, but not be strictly limited to the following information: (i) The specific reasons for the action; (ii) The scope of the debarment; and (iii) The period of debarment, including the effective and expiration dates. The committee's decision shall be issued in writing within 20 business days of the conclusion of the hearing unless the committee extends this period for good cause. (8) The Procurement Services Director shall forward the committee's decision to the contractor and affiliates involved. Should the contractor object to the committee's decision, the contractor shall have a maximum of three (3) business days to file an appeal of the decision with the Procurement Services Director. The appeal will be forwarded to and considered by the County Manager, who will review the record compiled 62 Procurement Manual Revision #2 Approved: May 10, 2018 by the initiating department, the contractor and the committee. Should the County Manager overturn the committee's decision; the County Manager shall formally cite the reasons for doing so. Final recommendation for debarment shall be approved by the Board. C. Debarment Period: (1) The committee shall recommend the period of debarment. The debarment period shall be commensurate with the severity of the cause(s) and approved by the Board. (2) The committee (having the same or different composition) may recommend to the Board a reduction in the debarment period upon a written request from the contractor to do so, based on one or more of the following reasons: (i) Newly discovered material evidence; (ii) A reversal of the conviction, civil judgment or other action upon which the debarment was based; (iii) Bona fide change in ownership or management; (iv) Elimination of other causes for which the debarment was imposed; or (v) Other reasons that the committee might deem appropriate. The contractor's request shall be submitted to the Procurement Services Director in writing and shall be based on one or more of the aforementioned reasons. 3. The decision of the Board regarding a reduction of the debarment period is final and not subject to appeal. d. The Effects of Debarment: (1) Debarred contractors are excluded from receiving County contracts. Departments shall not solicit offers from, award contracts to, or consent to subcontractors with debarred contractors. Debarred contractors are excluded from conducting business with the County as agents, representatives, subcontractors or partners of other contractors. (2) The Procurement Services Division shall maintain a list of firms placed under a Suspended or Debared category and shall make that list known as a public record. 63 Procurement Manual Revision #2 Approved: May 10, 2018 (3) Divisions may not renew or otherwise extend the duration of current contracts with debarred contractors in place at the time of the debarment unless the Board determines that it is in the best interests of the County to allow the contractor to continue or finish the work within an additional, limited period of time. (4) When a debarred contractor is proposed as a subcontractor for any subcontract subject to County approval, the department shall not consent to subcontracts with such contractors. (5) The County shall not be responsible for any increases in contract costs or other expenses incurred by a contractor as a result of rejection of proposed subcontractors, provided that the subcontractor was debarred prior to the submission of the applicable bid or proposal offer. e. The Scope of Debarment: Debarment applies to all officers, Directors, Managers, principals, Procurement Services Directors, partners, qualifiers, divisions or other organizational elements of the debarred contractor, unless the debarment decision is limited by its terms to specific divisions, organizational elements or commodity/services. The committee's decision includes any existing affiliates of the contractor if they are specifically named and are given written notice of the proposed debarment and an opportunity to respond. Future affiliates of the contractor are subject to the pre-existing terms of the committee's decision. 29. WAIVER OF ORDINANCE The Board of County Commissioners shall have the authority to waive any and all Procurement Ordinance provisions within lawful guidelines and upon formal Board action. 30. CONFLICT AND SEVERABILITY In the event this Manual conflicts with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of the Manual is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. END 64 Procurement Manual Revision #2 Approved: May 10, 2018 Exhibit 15 Staff Resumes & Job Description DE133RAH FORESTER, AICP PROFESSIONAL STATEMENT A motivated self-starter with over 25 years experience in redevelopment, community planning, and economic development. Proficient in strategic planning, policy development, community outreach, and project management. An innovative problem solverwith the ability to build consensus to identify and achieve goals. Experienced working with various ethnic and socio-economic- populations. A creative thinker who is adept at putting ideas Into action and handling a complex workload of multidimensional projects. O Program Development O Grant Writing.and Management O Contract Management O Capital Project Implementation KEY CAREER ACCOMPLISHMENTS O Community and Non -Profit Capacity Building © Community Outreach and Marketing O Policy Analysis and Research O Plan Development • Coordinated the development of a County system to manage the multiple functions of three separate community redevelopment agencies. 41 Secured over $10 million in grants and local funds to design and construct the signature Harbor Walk Project in Charlotte Harbor Community Redevelopment Area. • Authored a $2.5 million grant that achieved the national designation of a USDA Rural Enterprise Community for the Immokalee Community and eastern Henry County. One of only 20 awarded in the United States. « initiated the legislative process that established the Charlotte County Enterprise Zone and created the implementing arm to market the economic incentives. • Established a signature community redevelopment event to raise awareness and promote livable communities. The 9th annual event was held in January 2017. PROFESSIONAL EXPERIENCE CHARLOTTE COUNTY BOARD OF COUNTY COMMISSIONERS — PORT CHARLOTTE, FLORIDA Redevelopment Manager 2004 to present + Serves as Program Manager for the Charlotte Harbor, Murdock Village, and Parkside Community Redevelopment Agencies. Responsible for capital improvement projects, administrating micro - grant awards, board liaison, project team coordination, budget and plan implementation. Manages advisory committees and community meetings. + Team lead on the design and implementation of the Harbor Waik project, a signature catalyst project that will improve waterfront access and pedestrian safety along the Charlotte Harbor National Estuary. Leveraged local and state funds to secure over $10 million to implement the Harbor Walk project; providing a connection to the regional trail system: Phase 1A was completed in June 2016 and Phase 1 B is shovel ready with construction anticipated to start mid-2017. + Coordinating a $9 million capital improvement program in the Parkside Community Redevelopment Area. Leveraging the improvements with a Community Development Block. Grant ($750,000) and coordination with the Charlotte County Utility restoration project. ♦ Managed the entitlement process for an 850-2cre redevelopment site owned by Charlotte County/Murdock Village Community Redevelopment Agency. This process included comprehensive plan amendment, redevelopment plan adoption, environmental studies and DEBRAH FORESTER, AICP marketing materials in preparation for selection of a master plan developer. Provides continual support in marketing and facilitating developer interest as development of the site is moving forward. • Coordinates marketing strategy and retail recruitment campaign for three redevelopment areas. Attend International Council of Shopping Centers (ICSC) to promote Charlotte County and the 3 redevelopment areas specifically. • Created and continues to coordinate an annual event, currently in its 9th year, that attracts over 600 participants. This event raises community awareness of the redevelopment area as a safe, healthy community in partnership with local businesses and the Punta Gorda Community Redevelopment Agency. • Launched the Entrepreneurial Support Organization, a multi -agency committee to coordinate educational programs for startup and existing small businesses to grow and expand. This organization initiated participation in Global Entrepreneurship Week and the Economic Gardening Program. • Represents the Economic Development Office on the Technical Advisory Committee (TAC), Charlotte County/Punta Gorda MPO and the Comprehensive Economic Development Strategy Working Committee, Southwest Florida Regional Planning Council. • Developed the Enterprise Charlotte Airport Park Infrastructure Incentive Program that leverages private sector investment in a targeted economic development center. • Served as Enterprise Zone Coordinator (2011-2015) responsible for technical assistance and marketing economic incentives within the 16 mile Charlotte County Enterprise Zone. • Assisted in the development of post -Hurricane Charley recovery planning and implementation. THE FORESTER GROUP INC. — NAPLES, FLORIDA President 2003 2004 • Consultant for community, strategic, and redevelopment planning; policy analysis; comprehensive plan development; affordable housing strategies; and community outreach and facilitation. • Provided expertise to non-profit organizations in the areas of capacity building, board management, grant writing, and development. THE BONITA BAYGROUP — BONITA SPRINGS, FLORIDA Senior Policy Planner 2001- 2003 ♦ Directed company's efforts in Smart Growth Planning; researched and monitored innovative development and policy initiatives. ♦ Coordinated special project studies on sustainability issues including environmental, social and fiscal impacts. ♦ Assisted in the company's efforts to develop workforce/affordable housing policies throughout the region; and monitored and provided input on regulatory changes at the state, regional and local levels. COLLIER COUNTY COMPREHENSIVE PLANNING SECTION — NAPLES, FLORIDA Chief Planner 1995-2001 • Developed and managed the Collier County Community Redevelopment Agency that included: agency creation, plan preparation and implementation for the Bayshore Gateway Triangle and Immokalee community redevelopment areas. • Prepared the comprehensive master plan for Marco Island that was adopted and laid the foundation for the area to incorporate and form a new city. • Initiated the Main Street Designation for the Immokalee Community which was the first rural, unincorporated ever awarded. ♦ Prepared grant applications and received awards for the federal Enterprise Community, the DEBRAH FORESTER, AICP Florida Urban Infill Implementation Grant and federal VISTA positions. • Coordinated community and interagency committees to build consensus and develop strategic policy plans. LEE COUNTY COMMUNITY REDEVELOPMENT AGENCY - FORT MYERs, FLORIDA Redevelopment Specialist III 1990 -1995 • Project manager for three redevelopment areas that included writing, negotiating and monitoring contracts; project manager for $2 million in construction projects. • Prepared operating budget, cash flow analysis and annual reports for 11 redevelopment areas. • Facilitated development of community -based organizations that resulted in capital Improvements and additional funding. • Participated in policy development to improve the quality and affordability of housing in the area. EDUCATION Master of Regional Planning UNIVERSITY OF NORTH CAROLINA, Chapel Hill Concentration in Economic Development Bachelor of Science MICHIGAN STATE UNIVERSITY, East Lansing Major, Environmental Education; teaching certification in math and science PROFESSIONAL CERTIFICATIONS American Institute of Certified Planners (AICP) 1993 - present Economic Gardening Program Director Certificate National Center for Economic Gardening Certified Redevelopment Administrator Florida Redevelopment Association RECOGNITION & AFFILIATIONS' Florida Gulf Coast University, Fort Myers, Florida Adjunct Member January -May 2015 Instructor - PAD 5255 Community and Economic Development, Spring Semester, Department of Public Affairs. American Planning Association, Florida Chapter Roland Eastwood Planner of the Year, Promised Lands Section 2012 Executive Committee Member, APA Florida 2002- 2008 President, The Promised Land Section 2002 - 2004 • Executive Committee Member 1997 - 2005 Southwest Florida Urban Land Institute (ULI) Executive Committee Member 2002 - present International Council of Shopping Centers (ICSC) Member 2013 - present Collier County Employee of the Year 1998 Volunteer in Service to America (VISTA) Palute Colony- Lovelock, Nevada 1979-1980 Collier County - Class Specification Bulletin Page 1 of 3 Division Director - Community Redevelopment Class Code: eGO'i�.n y 90026 Agencies (CRA) COLLIER COUNTY Revislon Date: Oct 1, 2017 Bargaining Unit: General/Nan-Unlon SALARY RANGE $45.85 - $67.56 Hourly $3,668.27 - $5,404,62 Biweekly $95,375.00 - $140,520.00 Annually PURPOSE OF CLASSIFICATION: The purpose of this classification is to administer, plan, direct, and oversee all matters pertaining to Collier County's Community Redevelopment Agencies (CRAB) including budget, personnel and outside consultants; develop and implement programs to enhance, revitalize, redevelop and strengthen the County's designated redevelopment areas. ESSENTIAL FUNCTIONS: Supervises, Provides direction and oversight to assigned staff to achieve the mission and goals of the County's CRAs. Directs, supervises, evaluates and coaches assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Develops a succession plan for each CRA. Plans, prioritizes, supervises, and oversees the work of staff members and consultants involved in the design, planning, scheduling, construction, development, and related activities during all stages of CRA projects. Manages contracts, conducts research and data analysis, and reviews grant applications. Prioritizes CRA projects and efforts to produce the greatest public benefit and efficiencies; interfaces with appropriate County departments and vendors to facilitate and expedite land use changes, zoning changes, and redevelopment review process. Seeks out and implements best practices to the extent practicable given local conditions. Provides direction, guidance and oversight to the Advisory Boards (AB) and Municipal Services Taxing Units (MSTU) within the CRAB, to include strategic planning exercises. Becomes familiar with all impactful projects and Initiatives within each CRA and coordinates efforts in order to maximize efficiencies and public benefit. Coordinates development of a comprehensive site Inventory and marketing plan to showcase existing and emerging economic development opportunities. Manages the Board -approved budgets for each CRA and monitors operational expenditures for fiscal compliance. Implements and maintains effective quality control/quality assurance measures. Oversees the implementation`of and routine upgrades to the County's internal controls protocols for CRA staff. Engages stakeholders to achieve the mission and goals of the CRAB. Works closely with development professionals, the business community, lenders, realtors and other Interested parties. Communicates with the Board of County Commissioners, elected officials, citizen advisory groups, County department heads and management, business owners, developers, httnq-//a oencv.vnvernmenti nhs.cnm/col l i er/default.cfm?action=snecbulletin&C1assSneelD... 2/14/2018 Collier County - Class Specification Bulletin Page 2 of 3 and citizens in order to develop programmatic activities, explain projects, and present reports and make recommendations. Ensures compliance with all federal, state and local laws and regulations pertaining to the County's CRAB, Enforces County policies and brings consistency and uniformity to the processes and procedures used by CRA staff. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, or picking up/delivering project documents. Provides assistance to other employees or departments as needed. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy. Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit. Includes the ability to make decisions on procedural and technical matters. Equipment Machinery Tools and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions; to deal with several concrete and abstract variables; and to analyze major problems that require complex planning for interrelated activities that can span one or several work units. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Leadership: Requires demonstrated ability to provide advice and guidance to the County Manager or his/her designee. This applies to both financial and operational matters. Also, this position must further the growth of the organization by demonstrating a strong positive attitude and resilience, and demanding that of the rest of the organization. Customer Service: Requires the recognition and promotion of support for satisfying internal and external customer needs. The incumbent must demonstrate the strong customer service approach and demand that of all employees. Financial Accountability: This position is accountable for all financial decisions and expenditures, including budgeting, revenue generation (fee and rate structures), operating and capital expenditures and external financing decisions. . ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light httne J/a aenrv. onvernm enti ohs.cnm /col l ier/default.cfm?action=sneebulletin&ClassSnecID... 2/ 14/2018 Collier County - Class Specification Bulletin Page 3 of 3 work, but which may Involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. MINIMUM QUALIFICATIONS: Bachelor's degree in Business or Public Administration, Planning, Civil Engineering, Construction Management, Landscape Architecture, Environmental Engineering, Architecture, or a related field; supplemented by five (5) years of experience successfully managing multiple redevelopment projects, or a Community Redevelopment Agency, Main Street or Downtown Improvement District. A master's degree is preferred. Must possess and maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required. BCC130 Exempt httn-J/a aenev.governmentiobs.com/collier/default.cfm?action=sneebulletin&ClassSDeeID... 2/14/2018 Christie A. Betancourt 2n8 Washington Avenue, Inunakalec, Florida 34142 - 239-285-7Gg7 (C) - CbrigtioBetancoutt@colliorgov.not Professional Profile Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and£ollowingthrouglnto achieve project goals. Seeking a rote of increased responsibility and authority. Motivated professional skilled at building strong working relationships with fellow shrff, supervisors and community members, Public relations expert. Skilled in process improvement and budgeting. Manages multiple projects under tight deadlines, Key Skills Microsoft Office proficiency • self -directed Exec I spreadsheets • P rofessional and in ature Meticulous attention to detail 4 Detailed meeting minutes Results -oriented + Resourceful Accmnplishments Planned and executed all aspects of a major office headquarter move. Received a merit raise for strong attention to detail, exemplary customer service and team -player attitude. Successfully planned and executed Advisory Board meetings, 'lunches and special events for groups of 2o+ employees, board members, and community leaders. Professional Experience Collier County Government November 2015 to current Operations Manager Immokalee, Florida Planned travel arrangements for staff. Drafted meetingagendas, supplied advance materialsand executed follow-up for staff meetings, workshops, andAdvisoty board meetings. Managed the day to day office dirties, including greeting visitors and responding to telephone and in -person requests for information. Designed electronic file systems and maintained electronic and paper files, Planned meetings and prepared conference rooms. Made copies, sent faxes and handled all hicoming and outgoing correspondence. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports andlisis. Collier County Government February 2008 to November 2015 Administrative Assistant Innmokalee, Florida Planned travel arrangements for staff, Drafted meeting agendas, supplied advance materials and executed follow-up for staff meetings, workshops, and Advisory board meetings. Managed the day to day office duties, including greeting visitors and responding to telephone and in -person requests for information. Designed electronic file systems and maintained electronic and paper tiles. Planned meetings and prepared conference rooms. Made copies, sent faxes and handled all, incoming and outgoing correspondence. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lints Collier County Government June 2oo6 to February 2ooti Program Leader - Fitness Instructor Inmickalee, Florida Explained ways to measure exercise intensity for the best results. Designed each class to match the skill and learning levels of all participants. suggested exercise modifications to individual students to avoid strain and injury. Cleanedaud organized the fitness center daily. Encouraged members to continue attending group fitness classes, Prepared teaching area for each class and returned all equipment to storage at the end of class. Conducted orientations for new members. Promoted club programs, products and services to participants. Corrected dangerous movements and suggested alternate exercises. Collier County Government September 2ooy. to ,Tune 2oo5 Park Assistant - Fitness Immokalee, Florida Cleaned and organized fitness center daily. Registered new and renewing members. Promoted fitness Collier comity Public Schools August 2000 to Juno Pool. TeuehersAide Inunokalee, Florida Reading tutor for students at elementary level. Designed lesson plans focused on age and level -appropriate materl al. Developed Interesting course plans to meet academic, intellectual and social needs of students Collier County Public Schools August 1999 to June 2ooi Substitute Teacher Immokalee, Florida Seminole Tribe of Florida April 1994 to July 1998 Waitress/Hostess Big Cypress, Florida Delivered exceptional service by greeting and serving customers in a timely, friendly manner. Appropriately suggested additional items to customers to increase restaurant sales. Promptly served all food courses and alcoholic beverages to guests. Answered questions about menu selections and made recommendations when requested. Effectively communicated with kitchen staff regarding customer allergies, dietary needs and other special requests. Redlands Christian MigrantAssocfation (RCIYU) September 1994 to June 1995 Tutor Imnrokalee, Florida Education Florida Gulf coast University 2002 Continued education: Education Fort Myers, Florida, Lee Courseivork in Education Administration Edison CommunityCollege 2000 Associate of Arts: Education FortMyers, Florida, Lee Advanced cotusework in Business Management Minor in Business Administration Courservork in EducationAdmiuistration Immokalee High School 1997 High School Diploma Imutokalee, Florida, Collier County Collier County - Class Specification Bulletin Pagel of 3 Co ter County COLLIER COUNTY Revision Date: Oct 1, 2017 CRA Operations Manager Bargaining Unit: General/Non-Union SALARY RANGE $32.02 - $49.47 Hourly $2,561.42 - $3,957.38 Biweekly $66,597.00 - $102,892.00 Annually Class Code: 90001 PURPOSE OF CLASSIFICATION: The purpose of this classification Is to develop, manage and implement redevelopment and economic revitalization programs and project within the CRA boundaries as identified in the Community Redevelopment Plans or work programs. Coordinates assigned activities with other Division/Departments, manages and monitors expenditures of the CRA budget. Provides staff assistance to the Office of the County Administrator and the Community Redevelopment Boards. ESSENTIAL FUNCTIONS: Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; conducts interviews and makes hiring recommendations. Prepares and present the Community Redevelopment Agency (CRA) work program projects/updates to the CRA Board; responds to questions and requests for additional Information from the Board; obtains approvals for the CRA Program; and implements program plans and projects. Reviews, prepares and presents construction plans, designs, and specifications pertaining to program projects; designs, drawings, or maps associated with proposed or approved projects for presentation; makes recommendations concerning Improvements, modifications, design strategies, structural systems, or other aspects of program project development to the CRA Board and/or management for review and approval Obtains necessary permits and other applicable authorization for capital projects; prepares documentation and applications for needed permits such as storm water and environmental resources permit; secures permits; evaluates, supports or directs environmental permitting strategies; and ensures compliance with applicable regulations, standards and requirements. Prepares written reports regarding redevelopment activities, and proposes projects and makes public presentations to elected officials/CRA Board. Coordinates redevelopment activities and projects with other governmental agencies, private -sector developers, funding agencies. Coordinates the planning and implementation of economic development and redevelopment projects Including public improvements and monitoring status of engineering work and planning processes. Coordinates the selection and manages consultants as maybe necessary to assist the CRA with specialized redevelopment, economic development, financing and legal services. Prepares and delivers written and oral presentations on capital projects for a variety of audiences including civic groups, Chamber of Commerce, local boards and /or commissions, and other interested organizations; provides information on project proposals, plans, status and costs; answers questions; responds to inquiries; and resolves complaints. httns-//a uencv_unvernmentiobs.cnm/col l ier/default.cfm?action=snecbultetin&ClassSoeoID... 2/14/2018 Collier County - Class Specification Bulletin Page 2 of 3 Prepares Annual Report for the Redevelopment Agency as required by State law. Monitors project construction for quality control and to ensure that the CRA project objectives are being met. Identifies, prepares and presents grant opportunities to secure funding for various capital projects, administer awarded grants and ensure compliance with grant requirements. Monitors project costs; tracts expenditures; reviews and approves billing invoices; and maintains costs records. Maintains files/records of project documentation, contracts, construction drawings, and other divisional records. Operates a motor vehicle, personal computer, drafting tools, survey instruments, camera, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, graphics, computer -aided design (CAD), e mail, Internet, or other computer programs. Monitors inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities; initiates orders for new/replacement materials. Communicates with supervisor, County officials, employees, other divisions, attorneys, engineers, designers, consultants, contractors, developers, vendors/suppliers, utility companies, state/federal agencies, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Attends various meetings and hearings, serves on committees, and makes presentations as needed. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, or picking up/delivering project documents, Provides assistance to other employees or divisions as needed. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility. Equipment Machinery Tools and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions, Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. htfns J/n gen cv.gnvernm entiobs.com /col li er/default.cfm?action=sneebut letin&ClassSneeID... 2/ 14/2018 Collier County - Class Specification Bulletin Page 3 of 3 Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, fumes, traffic hazards, or bright/dim light. MINIMUM QUALIFICATIONS: Bachelor's degree in Public Administration, Civil Engineering, Construction Management, Landscape Architecture, Environmental Engineering, Architecture, or a related field; supplemented by six (6) years previous experience and/or training that includes project management, construction supervision, budget administration, contract administration, anc experience in specific area of assignment, which may include utilities engineering, transportation engineering, traffic engineering, landscape design/management, environmental program administration, stormwater management, facilities management, solid waste engineering project management (solid waste processing, disposal, transfer, and recycling facilities) or other area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required. SUPPLEMENTAL INFORMATION: BCC124 Exempt httn.c•//aaencv.uovernme.ntinh.c com/collier/default.cfm?action=snecbulletin&ClassSneelD... 2/14/2018 Collier County - Class Specification Bulletin Page t of 4 Project Manager re I Bargaining Unit: General/Non-Union COLLIER COUNTY Revision Date: Oct 1, 2017 SALARY RANGE $30.46 - $47.06 Hourly $2,436.92 - $3,765.04 Biweekly $63,360.00 - $97,891.00 Annually Class Code: 13875 PURPOSE OF CLASSIFICATION: The purpose of this classification is to manage and coordinate activities of construction projects for an assigned division. ESSENTIAL FUNCTIONS: Provides direction, guidance and assistance to contractors and work crews; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with contractors and work crews, assists with complex/problem situations, and provides technical expertise. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets construction plans and specifications; researches code books as needed; initiates any actions necessary to correct deviations or violations. Consults with division management or other officials to review status of division projects, review/resolve problems, receive advice/direction, and provide recommendations. Reviews construction plans, designs, and specifications pertaining to projects; develops designs, drawings, or maps associated with proposed or approved projects; makes recommendations concerning Improvements, modifications, design strategies, structural systems, or other aspects of project development. Prepares and administers project budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget. Prepares project schedules; monitors progress of project in meeting established schedule. Coordinates process for bidding and contracting of services; prepares Requests For Proposal (RFPs) for engineering services, design services, construction services, inspection services, maintenance services, or other services; prepares bid packages; conducts pre -bid and pre - construction meetings; issues addendums to clarify questionable issues; participates in negotiations of 'scope of services and fees for professional services agreements; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages. Coordinates acquisition and/or maintenance of required permitting; researches federal, state, and local code requirements; coordinates efforts between multiple divisions, co - applicants, and consultants to prepare application documents; develops programs and reports as required by permit. Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors. Manages projects during design and construction phases; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project htlns://agencv.governmentiobs.com/collier/default.cfm?action=sDeebulletin&ClassSDeelD... 2/14/20 t 8 Collier County - Class Specification Bulletin Page 2 of 4 progress reports submitted by contractors; monitors adherence to project schedules. Conducts inspections, monitors work, and maintains records to ensure quality control; inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; coordinates project acceptance with other County divisions or government agencies. Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials. Provides technical advice, information, and assistance concerning engineering issues, project management issues, design/construction activities, and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving engineering problems, project development issues, or conflicts involving project participants; recommends solutions to problems. Coordinates projects and work activities with other divisions, consultants, contractors, sub- contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work. Coordinates public education activities relating to division projects, services, and activities; coordinates neighborhood programs involving participation of residents, such as resident traffic teams; speaks to property owners and community organizations and provides information regarding projects and activities, develops press releases and public information materials for distribution. Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases. Prepares/submits requests for review/changes to ordinances or resolutions. Prepares or completes various forms, reports, correspondence, executive summaries, requests for proposals, requests for qualifications, schedules, flow charts, progress/status reports, budget documents, cost estimates, purchase order requisitions, notices to proceed, work orders, change orders, punch lists, agendas, action plans, permit applications, permit reports, grant proposals, drawings, designs, maps, or other documents. Receives various forms, reports, correspondence, statistical reports, schedules, bid proposals, drawings, construction plans, design plans, flow charts, permit applications, contracts, change orders, progress reports, budget reports, invoices, payment requests, Insurance certificates, inspection reports, technical study reports, laboratory reports, photographs, master plans, specifications, standards, product literature, codes, policies, procedures, trade publications, maps, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Maintains files/records of project documentation, contracts, construction drawings, and other divisional records. Operates a motor vehicle, personal computer, drafting tools, survey instruments, camera, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, graphics, computer -aided design (CAD), e mail, Internet, or other computer programs. Monitors inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities; initiates orders for new/replacement materials. Communicates with supervisor, County officials, employees, other divisions, attorneys, engineers, designers, consultants, contractors, developers, vendors/suppliers, utility companies, state/federal agencies, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Attends various meetings and hearings, serves on committees, and makes presentations as needed. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession, reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. hffns J/a nen ev.onvernmentinhs.cnm /enl l ier/default.cfm?action=snecbulletin&ClassSneelD... 2/14/2018 Collier County - Class Specification Bulletin Page 3 of 4 ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes, filing documentation, or picking up/delivering project documents. Provides assistance to other employees or divisions as needed. Performs other related duties as required. In the event of declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are .regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility. Equipment Machinery Tools and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, fumes, traffic hazards, or bright/dim light. MINIMUM QUALIFICATIONS: Bachelor's degree in Civil Engineering, Construction Management, Landscape Architecture, Environmental Engineering, Architecture, or a related field; supplemented by six (6) years previous experience and/or training that includes project management, construction supervision, budget administration, contract administration, and experience in specific area of assignment, which may include utilities engineering, transportation engineering, traffic engineering, landscape design/management, environmental program administration, stormwater management, facilities management, solid waste engineering project management (solid waste processing, disposal, transfer, and recycling facilities) or other area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and htfn.q J/s oenev_ onve.rnm enti nhs.cnm/col l i er/default.cfm?action=sneebulletin&ClassSnecID... 2/14/2018 Collier County - Class Specification Bulletin Page 4 of 4 maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required. SUPPLEMENTAL INFORMATION: BCC123 Exempt httns J/a vencv. Qnvernm enti nhs.com/collier/default.cfm?action=snecbulletin&C1assSoeelD... 2/14/2018 Collier County - Class Specification Bulletin Page 1 of 3 Management and co3'ercoHricy Budget Analyst COLLIER COUNTY Revision Date: Oct 1, 2018 Bargaining Unit: General/Non-Union SALARY RANGE $25.06 - $39.49 Hourly $2,004.77 - $3,159.31 Biweekly $52,124.00 - $82,142.00 Annually PURPOSE OF CLASSIFICATION: Class Code: 91003 The purpose of this classification is to provide professional and technical support to the financial, budgeting and administration functions of assigned programs or operations. Positions in this class may specialize in budget preparation, analysis and reporting work for Countywide budgeting functions; or may support a wide range of administrative functions for an assigned division. ESSENTIAL FUNCTIONS: Positions assigned to County -wide budgeting functions: Prepares, and/or collects comprehensive information for use in the creation of the County Budget. Performs research, data collection, analysis, and synthesis of Information used to develop the County budgets, including the use of historical information, capital improvement projects, pending programs, and forecasts of future expenditures and revenues. Prepares information through research and calculations, such as salary and benefit spreadsheets. Analyzes and recommends divisional funding levels. Provides training, guidance and consultation regarding budget requests and negotiates budget submissions with division and department heads. Participates in presenting budget recommendations to the County Manager and to the Board of County Commissioners; conducts additional research and/or explanations upon request; and incorporates recommendations and/or directives. Participates In public hearings related to the adoption of the budget. Participates in the administration, amendment, and execution of the adopted budget. Prepares annual budget book in accordance with applicable standards and regulations; reconciles the accounting system to the approved budget. Monitors expenditures and revenues; monitors performance measures and reviews, approves and control budget amendments to Insure compliance with appropriation limits, financial policies, program goals and objectives. Approves the creation of new budgetary accounts. Performs operational research, productivity analyses and management studies: Develops recommendations for changes in County policies and procedures. Performs research on budget operations and transactions; and prepares and maintains a variety of financial and statistical reports related to the budget and the financial status and condition of the County; Including quarterly financial reports, executive summaries, budget httns:Hagenev.governmentiobs.com/collier/default.cfm?action=snecbutletin&CIassSt)ecID=... 2/1/2019 Collier County - Class Specification Bulletin Page 2 of 3 summaries, salary and related benefits spreadsheets, etc. Serves as advisor to managers and department heads regarding budget issues. Prepares reports, executive summaries, resolutions and presentations for the County Commissioners and Manager. Responds to questions, complaints and requests for information pertaining to the budget. Represents the division before elected officials, professional and community leaders, the media and the general public. Positions performing varied administrative functions for an assigned division: Conducts operational research and management studies; analyzes Division operations, programs and services; and makes recommendations to improve operations, provide more responsive service, optimize the use of resources etc. Develops recommendations for changes in divisional policies and procedures. Periodically conducts inventory and arranges for the replenishment of needed materials and supplies. Performs financial reviews and analyses for the division; compiles and evaluates operational data and cost histories and makes recommendations to improve cost and operational effectiveness. Reviews internal and external billing activities and financial statements; conducts monthly financial close out procedures; monitors budget and financial status; and prepares reports of analyses and recommendations. Prepares budget amendments as necessary. Performs purchasing functions for the division; prepare specifications for bids and requests for proposals; works with County attorney and central purchasing staff in the negotiation of contracts; ensures goods and services comply with contract specifications; and works with vendors to resolve issues pertaining to contracted goods and services. Manages and maintains the Division's automated information systems. Installs system hardware, software and related components. Maintains, troubleshoots and repairs hardware, software, network and peripheral equipment (i.e. printers). Provides technical guidance and troubleshoots database problems. Serves as liaison to Information Technology (IT) division; and works with IT staff to address the division's information system needs. Researches system capabilities, new products, equipment and software, and makes recommendations regarding new purchases, upgrades and/or system modifications. Provides training, technical assistance, and problem solving to system users. Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others and to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. Equipment Machinery, Tools and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division, ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as ht.tn.J/aaenev.governmenti obs.com/collier/default.cfm?action=socebulletin&ClassSi)ecID=... 2/ 1/2019 Collier County - Class Specification Bulletin Page 3 of 3 motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. MINIMUM QUALIFICATIONS: Bachelor's degree in finance, accounting, business administration, or a closely related field; supplemented by one year of performing professional financial and administrative work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Fingerprinting required. The hiring or reclassification of employees into this classification is subject to the review by the Division Director — OMB. SUPPLEMENTAL INFORMATION: BCC119 Exempt httns://aeencv. governmenti obs.com/collier/default.cfm?action=sneebulletin&CIassSoecID=... 2/ 1 /2019 Monica Acosta Ma1127@embargmai.com 1 239-369-0258 1224 Amherst Street E, Lehigh Acres, F1 33974 OBJECTIVE Finding an organization where I can use my vast experience to help reach their goals and expand with new ideas. SKILLS & ABILITIES Excellent time management Proficient in Microsoft Word/Excel Learn very quickly Self -Motivated Organized Accounts Receivable Accounts Payable WORK HISTORY/EXPERIENCE Excellent Customer Service skills Excellent communication skills Fluent in Spanish (reading/writing/speaking) Able to manage multiple tasks Willing to learn multiple jobs if needed Type 55 WPM ADMINISTRATIVE ASSISTANT I HELENA CHEMICAL COMPANY, IMMOKALEE, FL 12001 - 2011 Administrative Assistant to the location's manager and backup Warehouse Manager when needed. Processed Accounts Payable/Accounts Receivable; Invoicing, processed customer payments, deposits, balanced budget for sales staff/branch manager/location, petty cash, credit card purchases for all employees. Time entry for all employees, purchased office and warehouse equipment/supplies. Created and held monthly safety meetings/agendas Created word documents with customer pricing for all sales representatives Entered inventory counts monthly, ran monthly reports for both branch and warehouse for State of FL. Responsible for all record keeping, planned all events and travel arrangements for staff. INSIDE SALES CUSTOMER SERVICE REPRESENTATIVE I PROSOURCE ONE, IMMOKALEE, FL 1 1994-2001 Administrative Assistant to location's manager and backup Warehouse person when needed. Accounts Payable/Accounts Receivable; Invoicing, processed customer payments, deposits, balanced budget for sales staff/branch manager/location, petty cash, credit card purchases for all employees Time entry for all employees, purchasing office and warehouse office equipment/supplies. Created and held safety meetings/agendas Created word documents with customer pricing for all sales representatives Greeted and helped all walk-in customers. Entered inventory counts monthly. Responsible for all record keeping, planned all events and travel arrangement for staff. Education SOME COLLEGE I EDISON COMMUNITY COLLEGE (NOW KNOWN AS FSW) DIPLOMA I IMMOKALEE HIGH SCHOOL Collier County - Class Specification Bulletin Page 1 of 3 Administrative C;o erCounty Assistant COLLIER COUNTY Revision Date: Oct 1, 2018 Bargaining Unit: General/Non-Union SALARY RANGE $18.24 - $30.24 Hourly $1,459.08 - $2,419.34 Biweekly $37,936.08 - $62,902.94 Annually PURPOSE OF CLASSIFICATION: Class Code: 90006 The purpose of this classification is to provide responsible administrative and clerical support for an assigned division. Work involves preparing and processing varied administrative documents; preparing a variety of operational documents, forms, reports, records and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files. ESSENTIAL FUNCTIONS: Performs a variety of administrative duties for the division to include preparing and/or processing budget, purchasing, payroll and accounting documents. Coordinates the preparation of budget development documents; tracks expenditures and revenues; and prepares budget amendments. Records and deposits monies received by the division. Prepares and/or reviews procurement documents to include bid specifications, invoices; contracts, etc. Supervises and/or performs data entry for purchase orders. Reviews and approves invoices and processes for payment. Prepares payroll documents; prepares and/or audits time sheets; and submits documents to payroll staff. Establishes and maintains division personnel files. Prepares Information Technology (IT) forms to enable new division employees to have access to the County information systems. Serves as liaison between assigned division and support services departments. Reviews and/or prepares executive summaries, ordinances, resolutions, requests for legal services and other documents. Prepares operational and program reports, correspondence, and other material upon request. Enters data into division databases, to include information from administrative functions and from operational/program activities. Reviews and summaries a variety of fiscal, statistical and administrative information. Prepares statistical summaries and narrative reports. Establishes and maintains automated and manual records and files. Provides assistance and information to internal and external callers and visitors regarding the division, its programs and services and the administrative support functions. Refers https:Hagency.govemmentj obs.comleollierldefault.cfm?action=specbulletin&ClassSpecID=... 9/6/2019 Collier County - Class Specification Bulletin Page 2 of 3 callers/visitors to appropriate staff as needed. Performs special projects as assigned. Orders office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms. Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. ADDITIONAL FUNCTIONS Performs other related duties as required. In the event of a declared state of emergency, to work during days or hours other than those employees in this classification may be called for which they are regularly scheduled. PERFORMANCE APTITUDES Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships. Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations. Equipment. Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs. Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. MINIMUM QUALIFICATIONS: High school diploma or GED; with additional coursework in business, accounting or secretarial sciences; supplemented by two years of progressively responsible experience performing clerical work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Fingerprinting required. https:Hagency.governmentj obs.com/collier/default.ofm?action=specbulletin&ClassSpecID=... 9/6/2019 Collier County - Class Specification Bulletin Page 3 of 3 SUPPLEMENTAL INFORMATION: BCC114 Non -Exempt https:Hagency.governmentj obs.com/collier/default. cfm?action=speebulletin&ClassSpecID=... 9/6/2019 Exhibit 16 State of Florida Certificate of Good Standing N/A Exhibit 17 Acknowledgement of Religious Organization Requirements In accordance with the First Amendment of the United States Constitution "church/state principles," CDBG/HOME/ESG assistance may not, as a general rule, be provided to primarily religious entities for any secular or religious activities. Therefore, the following restrictions and limitations apply to any provider which represents that it is, or may be deemed to be, a religious or denominational institution or an organization operated for religious purposes which is supervised or controlled by or operates in connection with a religious or denominational institution or organization. These requirements are outlined in 24 CFR 570. 2000)(1-6). A religious entity that applies for and is awarded CDBG/HOME/ESG funds for public service activities must agree to the following: 1. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference to persons on the basis of religion. 2. It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. The organization may continue to carry out its mission, including the definition, practice and expression of its religious beliefs, provided it does not use direct CDBG funds to support any inherently religious activities. Among other things, faith -based organizations may use space in their facilities to provide CDBG funded services without removing religious art, icons, scriptures or other religious symbols. A CDBG funded religious organization retains its authority over its internal governance and may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents. 3. It may not engage in inherently religious activities, such as worship, religious instruction or proselytization, as part of the programs or services funded under this part. If the organization conducts such activities, the activities must be offered separately, in time or location, from the programs or services funded under this part and participation must be voluntary for the beneficiaries of the HUDfunded programs or services. 4. CDBG/HOME/ESG funds may not be used for the acquisition, construction or rehabilitation of structures to the extent that those structures are used for inherently religious activities. CDBG funds may be used for the acquisition, construction or rehabilitation of structures only to the extent that those structures are used for conducting eligible activities. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worship, however, are ineligible for CDBG funded improvements. 42 Acknowledgement of Religious Organization Requirements Page 2 I hereby acknowledge that I have read the specific requirements contained in this attachment and that eligibility of my organization's project depends upon compliance with the requirements contained in thisagreement. Organization Name: Collier County Board of County Commissioners Name/Signature: Leo E. Ochs Jr. (Please Print) (Signat Ure) Title: County Manager Date. lD 2O 43 Exhibit 18 CERTIFICATION OF CDBG/HOME/ESG FUNDED CONSTRUCTION/REHABILITATION PROJECTS If the applicant anticipates using CDBG/HOME/ESG for construction or rehabilitation, the following federal and county requirements must be acknowledged: 1. All construction or rehabilitation plans and permits must be approved and in place prior to funding. Copies of all permits must be attached to application. 2. The County shall not be obligated to pay any funds to the project prior to the completion of an environmental review of the project and said review is approved by any government agencies as may be required by law. 3. The Applicant will assure all wages paid to construction workers by its or its subcontractors are in compliance with federal, state and local labor requirements. The Applicant agrees to include in the construction bid specifications in connection with this agreement the applicable Federal Wage Determination assigned to this project by HUD. The applicant must also inform the contractor/subcontractors that they will be required to submit documents after a county conducted pre -construction conference and prior to construction. Weekly Davis Bacon reports must be submitted thereafter as required by the federal government. 4. The Applicant agrees to comply with and to assure that its subcontractors comply with the 2 CFR 200 for programs funded in whole or in part of CDBG/HOME funds. 5. Pursuant to Section 109 of the Act, the Applicant specifically agrees that no person shall be denied the benefits of the program on the grounds of race, color, sex, religion or national origin. 6. The Applicant agrees, on its own behalf and on behalf of its contractors and subcontractors, to take affirmative action in attempting to employ low income and minority persons, as mandated by law (Section 3). 7. As required by 2 CFR 200 and by Florida Statutes Section 287.055, professional services must be competitively selected. The competitive selection process must include a public advertisement, issuance of a request for application and a competitive review based on uniform criteria. Selection criteria must consider the basic qualifications, professional competence, experience and suitability of each firm. Fees for professional services must be requested as a fixed sum and not stated as a percentage of construction costs. 8. All documents, bid specifications, notices and construction drawings must be submitted for review and approval to Collier County Community and Human Services (CHS) prior to public advertisement. 9. Any applicable bidding process for construction contracts, based on Collier County's Purchasing Thresholds, must include a formal advertisement, published in the Naples Daily News and the Immokalee Bulletin (where applicable). The announcement must include the following: a.Date, time and place that bid documents are available and the same information for any pre -bid conferences and receipt of bids. b. Requirement of bid surety in the amount of ten percent (10%) of the bid and a performance and payment bond equal to 100% of the award. c.Standard statement regarding the "in whole or in part" federal funding of the project and the various applicable federal regulations. 10. The County reserves the right to be present at the time of bid openings. 11. The Applicant agrees to submit to the County all documentation of the steps followed in the selection of professional services and construction contracts. 12. The Applicant agrees to specify a time of construction and include a liquidated damage clause in all construction contracts. Cost plus a percentage of cost and percentage of construction cost contracts will not be permitted. 13. The Applicant agrees that it will not start construction until an official "Notice to Proceed" has been issued. 14. Pursuant to 570.608 of the CDBG Regulations and the new provisions in the Economic and Community Development Act of 1974 as amended, the Applicant agrees to comply with the inspection, notification, testing and abatement procedures concerning lead - based paint. I, hereby acknowledge that I have read the specific requirements contained in this Certification and that eligibility of my organization's project depends upon compliance with the requirements contained in this document. Name of Organization: Collier County Board of County Commissioners Name/Signature: ^ Leo E. Ochs Jr. 'E, (Please Print) (Signature) Title: County Manager Date: C)-L& Po Exhibit 19 Match documentation Forecast FY2021 All new grants will be presented to the Board of County Commissioners for approval and budget amendments will allocate the grant funds and expenditures at that time. Anticipating the need to cost share a 2021 CDBG grant, $20,000 will be transferred from Immokalee CRA Fund 186 and placed in reserves. Please see 2020 budgeted match funds. Collier County, Florida Board of County Commissioners Fiscal Year 2019-20 Adopted Budget Office of the County Manager Immokalee Community Redevelopment Agency (CRA) 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Division Budgetary Cost Summary Actual Adopted Forecast Current Expanded Adopted Change Personal Services 194,136 320,200 258,200 257,300 257,300 (19.6)% Operating Expense 350,909 666,200 691,298 684,900 684,900 2.8% Indirect Cost Reimburs 51,100 51,200 51,200 57,100 57,100 11.5% Capital Outlay 681,739 104,000 242,902 108,500 108,500 4.3% Grants and Aid 11,767 75,000 25,800 75,000 75,000 0.0% Remittances - - 155,000 - - na Net Operating Budget 1,289,651 1,216,600 1,424,400 1,182,800 - 1,182,800 (2.8)% Trans to Property Appraiser 2,902 3,900 3,900 4,000 4,000 2.6% Trans to Tax Collector 7,607 8,400 8,400 9,000 9,000 7.1 % Advance/Repay to 111 Unincrp Gen Fd 30,000 30,000 30,000 30,000 30,000 0.0% Trans to 001 General Fund - - - 46,400 46,400 na Trans to 112 Landscape Fd - 15,800 15,800 - - (100.0)% Trans to 186 Immok Redev Fd 85,000 85,000 85,000 85,000 85,000 0.0% Trans to 187 Bayshore Redev Fd 78,000 74,100 34,100 75,200 75,200 1.5% Trans to 716 Im CRA Match - - 100,000 60,000 60,000 na Trans to 506 IT Capital 3,600 - - - - na Reserve for Contingencies - 60,000 - 58,000 58,000 (3.3)% Reserve for Capital - 1,072,400 - 1,472,000 1,472,000 37.3% Total Budget 1,496,759 2,566,200 1,701,600 3,022,400 3,022,400 17.8% Appropriations by Program Immokalee Beautification MSTU (162) Immokalee Community Redevelopment Agency (CRA) (186) Immokalee CRA Grant and Grant Match (715/716) Landscaping - Immokalee Rd & State Road 29 (111) 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Actual Adopted Forecast Current Expanded Adopted Change 74,232 358,800 333,100 378,600 378,600 5.5% 414,699 645,300 578,800 588,500 588,500 (8.8)% 597,998 202,722 212,500 300,000 212,500 215,700 na 215,700 1.5% Total Net Budget 1,289,651 1,216,600 1,424,400 1,182,800 1,182,800 (2.8)% Total Transfers and Reserves 207,108 1,349,600 277,200 1,839,600 - 1,839,600 36.3% Total Budget 1,496,759 2,566,200 1,701,600 3,022,400 3,022,400 17.8% Fiscal Year 2020 74 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Division Funding Sources Actual Adopted Forecast Current Expanded Adopted Change Ad Valorem Taxes 354,073 384,000 368,600 395,100 395,100 2.9% Delinquent Ad Valorem Taxes 2,528 - - - - - na FEMA - Fed Emerg Mgt Agency 13,755 - - na Miscellaneous Revenues 11,107 - 6,400 - - - na Interest/Misc 20,648 11,700 21,000 19,000 19,000 62.4% Reimb From Other Depts 529,648 - 200,000 - - - na Trans frm Property Appraiser 144 - - na Trans frm Tax Collector 3,083 - 3,100 - - - na Net Cost Unincorp General Fund 202,348 212,500 212,500 215,700 215,700 1.5% Transfm 001 Gen Fund 512,700 574,900 574,900 616,900 616,900 7.3% Trans fm 111 Unincorp Gen Fd 116,100 130,100 130,100 139,700 139,700 7.4% Trans fm 162 Immokalee Beaut Fd 85,000 85,000 85,000 85,000 85,000 0.0% Trans fm 186 Immok Redev Fd - - 100,000 60,000 - 60,000 na Carry Forward 1,089,700 1,187,900 1,511,800 1,511,800 - 1,511,800 27.3% Less 5% Required By Law - (19,900) - (20,800) - (20,800) 4.5% Total Funding 2,940,833 2,566,200 3,213,400 3,022,400 - 3,022,400 17.8% 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Division Position Summary Actual Adopted Forecast Current Expanded Adopted Change Immokalee Community Redevelopment 3.00 3.00 3.00 2.00 2.00 (33.3)% Agency (CRA) (186) Total FTE 3.00 3.00 3.00 2.00 - 2.00 (33.3)% Fiscal Year 2020 75 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee Community Redevelopment Agency (CRA) (186) Mission Statement To support the efforts of the Board of County Commissioners, which established itself as the Community Redevelopment Agency (CRA) and made a finding of necessity and of blight conditions in the Immokalee Component Redevelopment Area by adopting Resolution 2000-82 on March 14, 2000, and to implement the Immokalee Component Section of the Collier County Community Redevelopment Plan adopted by the CRA. FY 2020 FY 2020 FY 2020 FY 2020 Program Summary Total FTE Budget Revenues Net Cost CRA Implementation 1.00 570,009 570,009 - Monitor, update and implement the Immokalee Component Section of the Collier County Community Redevelopment Plan. Immokalee Beautification MSTU Management 1.00 93,691 85,000 8,691 Manage Immokalee Beautification MSTU & SR 29 ROW Improvements & related projects Reserves/Transfers/Interest - 969,200 977,891 -8,691 Current Level of Service Budget 2.00 1,632,900 1,632,900 - Program Budgetary Cost Summary 2018 Actual Personal Services 194,136 Operating Expense 96,038 Indirect Cost Reimburs 48,500 Capital Outlay 64,258 Grants and Aid 11,767 Remittances - Net Operating Budget 414,699 Advance/Repay to 111 Unincrp Gen Fd 30,000 Trans to 001 General Fund - Trans to 187 Bayshore Redev Fd 78,000 FY 2019 Adopted FY 2019 Forecast FY 2020 Current 320,200 258,200 257,300 197,400 188,600 197,800 48,700 48,700 54,900 4,000 27,500 3,500 75,000 25,800 75,000 - 30,000 - 645,300 578,800 588,500 30,000 30,000 30,000 - - 46,400 74,100 34,100 75,200 FY 2020 FY 2020 Expanded Adopted FY 2020 Change 257,300 (19.6)% 197,800 0.2% 54,900 12.7% 3,500 (12.5)% 75,000 0.0% - na - 588,500 (8.8)% 30,000 0.0% 46,400 na 75,200 1.5% Trans to 716 Im CRA Match - 100,000 60,000 60,000 na Trans to 506 IT Capital 3,600 - - - na Reserve for Contingencies - 60,000 - 58,000 58,000 (3.3)% Reserve for Capital - 493,000 - 774,800 774,800 57.2% Total Budget 526,299 1,302,400 742,900 1,632,900 - 1,632,900 25.4% Total FTE 3.00 3.00 3.00 2.00 - 2.00 (33.3)% Fiscal Year 2020 76 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee Community Redevelopment Agency (CRA) (186) 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Program Funding Sources Actual Adopted Forecast Current Expanded Adopted Change FEMA - Fed Emerg Mgt Agency 13,755 - na Miscellaneous Revenues - - 6,400 - - - na Interest/Misc 10,241 5,000 12,000 12,000 - 12,000 140.0% Transfm 001 Gen Fund 512,700 574,900 574,900 616,900 - 616,900 7.3% Trans fm 111 Unincorp Gen Fd 116,100 130,100 130,100 139,700 - 139,700 7.4% Trans fm 162 Immokalee Beaut Fd 85,000 85,000 85,000 85,000 - 85,000 0.0% Carry Forward 503,500 507,700 714,400 779,900 - 779,900 53.6% Less 5% Required By Law - (300) - (600) - (600) 100.0% Total Funding 1,241,296 1,302,400 1,522,800 1,632,900 - 1,632,900 25.4% Fiscal Year 2020 77 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee Community Redevelopment Agency (CRA) (186) Notes The Board of County Commissioners (BCC) on April 24, 2007 approved the establishment of an Immokalee CRA office with an Executive Director and two support staff. The Board on March 9, 2010 approved the establishment of the Immokalee Business Development Center. The Business Development Center program was not renewed and the related position phased out in FY 15. On October 1, 2012, the Board added management of the Immokalee Beautification MSTU to the CRA's responsibilities and authorized the addition of a project manager. Commencing in FY 13, the Board also moved roadway landscape maintenance of a section of Immokalee Road and SR 29 to the CRA. The CRA fund is compensated for management responsibilities from the Immokalee Beautification MSTU. The CRA is repaying the Unincorporated Area General Fund (111) at a rate of $30,000 per year relative to the Business Development Center grant refunding of $268,900. Repayment will be accomplished in nine years. The initial $30,000 repayment occurred in FY 16, the final payment is scheduled for FY 24. The CRA's tax increment value peaked in 2008 at $241,138,525. Today the tax increment value is$182,154,163. Forecast FY 2019: Personal service costs are forecast somewhat under budget due to vacancy savings. A $30,000 payment for the Independence Place project is forecast. The primary revenue source for the Immokalee CRA is Tax Increment Financing (TIF) revenue. TIF revenue is budgeted as transfers from the General Fund (001) and the Unincorporated Area General Fund (111). The Immokalee CRA taxable increment value generated combined TIF revenue of $705,000. Current FY 2020: The budget is based on three (2) FTEs and a full time job bank position. The position count is adjusted for the realignment of an accounting position transferred to the Corporate Business Operations Division. Operating expenses are up a modest amount reflecting recent cost experience and larger contractual service and rent budgets. A budget of $55,000 is provided for the Commercial Rehabilitation Grant Program and the Impact Fee Deferral Program is funded at $20,000. A $30,000 repayment to Fund (111) is provided. A transfer to the General Fund is provided to support the Corporate Business Operations Division. Transfers between Bayshore CRA Fund (187) and Immokalee CRA Fund (186) are programmed to properly allocate the cost of personnel shared between the two CRA operations. The capital reserve is increased to $832,800. Revenues: The primary revenue sources are Tax Increment Financing (TIF) derived from the CRA's property tax increment and fund carryforward. For the current year taxable value within the Immokalee CRA is $330,798,753 and the related tax increment value by which the tax increment revenue is derived is $182,154,163. The transfer's from the General Fund and Unincorporated Area General Fund representing 95% of the increment total $616,900 and $139,700 respectively. Year over year TIF revenue is increased by $51,600 to $756,600. Fiscal Year 2020 78 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee CRA Grant and Grant Match (715/716) Mission Statement To account for grants managed by the Immokalee CRA. Program Summary Reserves, Transfers, and Interest FY 2020 FY 2020 FY 2020 FY 2020 Total FTE Budget Revenues Net Cost 60,000 60,000 - Current Level of Service Budget - 60,000 60,000 - Program Budgetary Cost Summary 2018 FY 2019 Actual Adopted FY 2019 Forecast FY 2020 FY 2020 Current Expanded FY 2020 Adopted FY 2020 Change Operating Expense - 118,998 na Capital Outlay 597,998 181,002 - na Net Operating Budget 597,998 300,000 - - na Reserve for Capital - - 60,000 60,000 na Total Budget 597,998 300,000 60,000 - 60,000 na 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Program Funding Sources Actual Adopted Forecast Current Expanded Adopted Change Reimb From Other Depts 529,648 200,000 - - na Trans fm 186 Immok Redev Fd - 100,000 60,000 60,000 na Total Funding 529,648 300,000 60,000 60,000 na Notes All new grants for Immokalee CRA will be budgeted in this fund. Grants will be presented to the Board of County Commissioners for approval and budget amendments will allocate the grant funds and expenditures at that time. Forecast FY 2019: Forecast grant funded activity includes the following project: $300,000 CDBG grant - Immokalee Sidewalk Improvements Current FY 2020: All new grants will be presented to the Board of County Commissioners for approval and budget amendments will allocate the grant funds and expenditures at that time. Anticipating the need to cost share a 2020 CDBG grant, $60,000 will be transferred from Immokalee CRA Fund 186 and placed in reserves. Fiscal Year 2020 79 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee Beautification MSTU (162) Mission Statement The MSTU was created for the purpose of beautifying and maintaining the median areas of SR 29 and Immokalee Road (CR 846), and certain other public areas within the Immokalee Beautification Municipal Service Taxing Unit. The major objective is to maintain the completed improvements, and complete future improvements on SR 29 in accordance with the Master Plan established for this Beautification District and FDOT approvals. FY 2020 FY 2020 FY 2020 FY 2020 Program Summary Total FTE Budget Revenues Net Cost MSTU Operations & Maintenance - 378,600 378,600 - Reserves/Transfers/Interest - 735,200 735,200 - Current Level of Service Budget - 1,113,800 1,113,800 - Program Budgetary Cost Summary 2018 Actual FY 2019 Adopted FY 2019 Forecast FY 2020 FY 2020 Current Expanded FY 2020 Adopted FY 2020 Change Operating Expense 52,149 256,300 171,200 271,400 271,400 5.9% Indirect Cost Reimburs 2,600 2,500 2,500 2,200 2,200 (12.0)% Capital Outlay 19,484 100,000 34,400 105,000 105,000 5.0% Remittances - - 125,000 - - na Net Operating Budget 74,232 358,800 333,100 378,600 - 378,600 5.5% Trans to Property Appraiser 2,902 3,900 3,900 4,000 4,000 2.6% Trans to Tax Collector 7,607 8,400 8,400 9,000 9,000 7.1 % Trans to 112 Landscape Fd - 15,800 15,800 - - (100.0)% Trans to 186 Immok Redev Fd 85,000 85,000 85,000 85,000 85,000 0.0% Reserve for Capital - 579,400 - 637,200 637,200 10.0% Total Budget 169,741 1,051,300 446,200 1,113,800 1,113,800 5.9% Program Funding Sources 2018 Actual FY 2019 Adopted FY 2019 Forecast FY 2020 FY 2020 Current Expanded FY 2020 Adopted FY 2020 Change Ad Valorem Taxes 354,073 384,000 368,600 395,100 395,100 2.9% Delinquent Ad Valorem Taxes 2,528 - - - - na Miscellaneous Revenues 10,733 - - - - na Interest/Misc 10,406 6,700 9,000 7,000 7,000 4.5% Trans frm Property Appraiser 144 - - - - - na Trans frm Tax Collector 3,083 - 3,100 - - - na Carry Forward 586,200 680,200 797,400 731,900 731,900 7.6% Less 5% Required By Law - (19,600) - (20,200) (20,200) 3.1% Total Funding 967,167 1,051,300 1,178,100 1,113,800 1,113,800 5.9% Fiscal Year 2020 80 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Immokalee Beautification MSTU (162) Forecast FY 2019: Forecast operating and capital expenditures are somewhat lower than the adopted budget while a $125,000 cost share allowance with FDOT for light fixture features is anticipated. Current FY 2020: The budget provides for ongoing management and maintenance as well as $105,000 for capital improvements. Operating expenses include funding to maintain the Zocalo First Street Plaza. A transfer of $85,000 supports project management and administration provided by Immokalee CRA staff. A capital reserve of $637,200 is provided. Revenues: The taxable value for FY 20 is $395,095,727, a 3.22% increase from FY 19. The rolled back rate for this district totals 0.9945 per $1,000 of taxable value. The advisory committee recommends maintaining the prior year millage of 1.0000 mill. This will generate $395,100 in property taxes. The millage cap for this district is 1.0000 per $1,000 of taxable value. Fiscal Year 2020 81 Office of the County Manager Office of the County Manager Immokalee Community Redevelopment Agency (CRA) Landscaping - Immokalee Rd & State Road 29 (111) Mission Statement To provide maintenance of landscaped, non -landscaped medians and roadsides on sections of Immokalee Road and SR 29 within the Immokalee urban area to meet the standards adopted by the Board of County Commissioners and to support Florida Statutes Chapters 74-191. FY 2020 FY 2020 FY 2020 FY 2020 Program Summary Total FTE Budget Revenues Net Cost Immokalee Roadway Beautification Management - 215,700 - 215,700 This program provides funding for landscape maintenance contractors and operational costs required for maintenance of the landscaped and non -landscaped medians and roadways for Immokalee Road and SR 29 in the Immokalee area. Current Level of Service Budget - 215,700 - 215,700 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Adopted Change Operating Expense 202,722 212,500 212,500 215,700 215,700 1.5% Net Operating Budget 202,722 212,500 212,500 215,700 215,700 1.5% Total Budget 202,722 212,500 212,500 215,700 - 215,700 1.5% 2018 FY 2019 FY 2019 FY 2020 FY 2020 FY 2020 FY 2020 Program Funding Sources Actual Adopted Forecast Current Expanded Adopted Change Miscellaneous Revenues 374 - - - - - na Net Cost Unincorp General Fund 202,348 212,500 212,500 215,700 215,700 1.5% Total Funding 202,722 212,500 212,500 215,700 - 215,700 1.5% Notes In mid FY 12, the Board transferred management of the Immokalee Beautification MSTU to the Immokalee CRA and approved the addition of a CRA project manager position. The Board also approved the concept of using this position to manage all landscaped and improved road right-of-way in the Immokalee area. In FY 13, the median and roadside maintenance budget for Immokalee Road and SR 29 was moved under Immokalee CRA management. Forecast FY 2019: Forecast maintenance expenditures include contractual maintenance services, electricity and water. Current FY 2020: Planned maintenance expenditures are in line with prior year levels. Included are modest increases for landscape materials and mulch. Fiscal Year 2020 82 Office of the County Manager Exhibit 20 Verification of site plan/plat approval N/A Exhibit 21 Verification of Zoning N/A Exhibit 22 IMMOKALEE CRACollier County Community Redevelopment Agency Florida's 21 st century Justification for CDBG Funds Immokalee Sidewalk 2020 Project West Eustis Avenue Immokalee, a Florida rural area just 35 miles east of coastal Naples, is home to thousands of working poor who provide not only agricultural produce for much of the nation, but also the vitally needed service staffing for Collier, Hendry and Lee counties. Many of Immokalee's residents came to America from Caribbean and Latin American countries, enduring the often -tedious travel and nationalization process in order to find better opportunities for their children. Hard work and optimism define the people of Immokalee. Yet according to the 2012 census, nearly 45% of this community lives below the poverty line. The construction of sidewalk segments along Eustis Avenue are within a HUD Low Moderate Area (LMA) as identified on the attached map in green. Identified in blue is the completed 2017 Sidewalk Improvements project area. Identified in yellow is the area currently under design/construction. Also shown are nearby schools and parks. The 2018 Immokalee Sidewalk Improvement Project is located in Block Group 1, Census Tract 112.04. The U.S. Housing and Urban Development Community Development Block Grant have identified this area as a Low Mod Area (LMA). This Census Block shows a high percentage of poverty rates and has a low/Moderate income population. The total number of persons served with the project is 19,150 of those 15,280 are low to moderate income. The percentage of low to moderate income persons served for this project area is79.79%. Also attached are maps in a larger scale that provide justification for the LMA area, a Census map of all the Immokalee blocks and project locations. l.ow ansl ]*lrancl 1TV lnromc MOCK u ntl Arr part B: w FO I Ml MF QY/ it rH� � INGN in 4omer ILatlnty, r t• zuia F elA o 9 9P Q J6 ti A 0 5 ill ©Miles R— t 877 Legend 0 Collier County Low and Moderate Income Bksck Groups = 51%-, Low Mod Income Population I: yPf Ni 6 canlmd r4�la T I; 4j; rrP« I I w Sources: Esri. De Lormo. HERE uSGS, intelrnap ncwnenc a Corp . NRCAN Esn Japan MErI, Esn t rma rionq K-7). Ci hn ,Und7. Tom Tom Source; HUEY4 FY ZO15 F.Ntimate.,-f 1"" and MuderateI"'Me IndM4VAl�.retrleved from: hltpsi f JwwwhudekrhanRcA nfa f ma nage ra• pn7Rram faes• I(,w -mod •stl IIIitrary •de [a •h IJek• Rmups •places f 2 Immokalee is a largely residential community and not a commercial / business community. Most of the residents are already walking to commute without a designated space for walking. They risk sharing space with vehicles or navigate their way around other obstacles. Immokalee needs to be a community where walking is a safe and convenient mode of transportation and recreation. Immokalee does not have the economic capacity to construct the needed improvements to promote walking and pedestrians' safety. This project is part of a sidewalk implementation program in Immokalee, which will provide many benefits including safety, mobility, and healthier communities. The sidewalks will make the community more attractive to potential businesses, thus will increase job opportunities. This sidewalk will also affect the housing market in Immokalee by increasing curb appeal and potentially giving the homes in this area an increase in value. Creating a better place to live will improve the quality of life of the residents and attract new residents who want to live in areas where they can walk to complete regular activities. Some examples include, walking 5-10 minutes to a restaurant for dinner with friends, to school with your children, or to the grocery store to pick up fresh produce. This type of walking can improve both individual lives and entire communities. Several of the existing streets in Immokalee were built without sidewalks. The roadways without sidewalks in Immokalee are more than twice as likely to have pedestrian crashes as sites with sidewalks at least on one side of the street. Providing these walkways or pedestrian facilities for pedestrians will dramatically increases how well pedestrians perceive their needs are being met along roadways. These facilities will be more comfortable and will increase the number of trips made by walking. As mentioned before in the previous paragraph, people will walk for recreational purposes if a facility is provided. Recreational walking is one of the easiest ways for people to get the recommended portion of physical exercise each day. People will use the sidewalks for moderate exercise, such as walking to contribute to both their physical and mental wellbeing. Also, this project will benefit Collier County as a whole as a contributing factor in increasing Safe Routes to School (SRTS), a program that FDOT has recently initiated in Collier County; and contributing to the goal of the Collier MPO 2035 Long Range Transportation Plan (LRTP) for the Growth Management department. The LRTP provides guidance for transportation planning for the next 25 years. 3 Photos showing existing conditions before improvements Eustis Avenue (from South 1st Street to South 5tn Street) 4 Maps showing Schools and Incentive Programs AM lMMOKALEE AREA MAP RaRttL IMMGKAL£E AREA SCHOOLS NAME CATEGORY ADDRE55 kden Dark ikmenGry 3E60we,t� St m iM tlands F3ement.ry u02lake lralf ord lload lmmokalee mmmarn [h— 12SR o[h Steet lake Iraffwd {lemenmm 21W uke InffDTd Head Y,II oaks A---mry 1601 Slate k.A 2? 3mmokalee h YO1 lm-1,21celm- lmmokalee Mdd. 4t, 9th S,-.n immokalee Tedtnlral Center Other Sfflm Seh Srreet Plnrsrest {lernend 31#9th Street Sou[h o a.s 1 s CPO cm INCENTIVE PROGRAM AREAS IMMOKALEE, FLORIDA ........ 6 5 ..... 4 ............. 3 2 ..... ............... 1 6 5 ...................................................,....................................� 4 3 2 1 fi 5 4 3 .. 1 12 Sq gZ 8 _ 10 11 III 12 7 6 9 10 it 12 9 10 11 - 7 • Q9 1 I I I I • ?� 17 16 15 14 13 tB 17 to ?5 14 13 16 ., t6 15 14 }3 19 20 21 22 23 24 19 2 21 32 f 23 _ 24 19 20 21 22 .,, 24 29 28 2T 26 25 30 29 n5 27 26 2fi 30 29 23 2. ..$ 25 30 I `^ 35 J6 3, 1 32 .,.. �• �5 36 31 32 33 r = .,.-1 �1r�'®: 3 2 1 6 5 4 •r •a 2 6 ',I 71 ... ....f.. �h r•fi•4r..rl II 10 11 12 7 B 9 10 11 12 7 8 9 7 9 9 10 11 12 6 15 14 13 19 17 6 15 14 13 16 17 16 15 • • 16 17 16 15 14 11 IMMOKALEE, FLORIDA 21 22 •r 9••• 24 20 1 Comunity Redevelopment Area 22 23 U 19 20 *2A Rural Areas of oPPurlunry Bauntlary f--l27 26 25 30 29 28 2] 26 25 30 0 0 326 25 23 Romigzone (Nd official and subject to diargeJ Miles Zone 31 3a 34 35 36 1C- I ® Opp—ity Zorrre J4 35 36 31 2 - 33 34 35 36 5 Immokalee Area Census Map e 1Immokalce 332SO EE RE5 1555 It it L I I The 20201mmokalee Sidewalk Improvement Project is located in Census Tract 112.04 Low/Mod Total2485 and Low/Mod Universe Population Total2890 rH BlockGroups LMLSO ACS: Block P` _ Group 1, Census Tract 112.04,Collier County, Florida GEONAME Block Group 1, Census Tract 112.04, Collier County, Florida Y LOW 425.00 . y LOWMO❑ 510.00 LOWMODUNIV 765.00 LOWMOD_PCT 66.67 UCLOW O.00 UCLOWMOD O.00 UCLOWMOD P O.00 EL I R l BkxAr.roups LMI5D ACS: Block Group 1, Census Tract 112.05, Collier County, Florida GEONAME Block Group 1, Census Tract 112.05, Collier County, Florida LOW 280.00 LCW140D MUM LOWMOOUNIV 505.00 LOWMOD_PCT 55.45 UCLOW 0.00 L UCLOWMOD 0.00 UCLOWMOD_P 0.00 BlockGroups LMTSD ACS: Block Bluck6roups LMLSD ACS: Block Group 2, Census Tract 112.04, Ckwu4 3, Census Tract 1-12.04, Collier County, Florida Colter County, Florida I GEONAME Block Group 2r Census GEONAME Block Group 3, Census Tract 112.04, Collier Tract 112.04r Collier County, FlDrida v ! County, Florida LOW 1,020.00 I 1J LOW 955.00 LOWMOd 1,020.00 l LOWMOD 955.00 LOWMOdUNIY 1,160.00 LOWMODUMN 965.00 LOWMOd_PCT B7.93 LOWMOD_PCT 98.9G UCLOW 0.00 UCLOW 0.00 UCLOWMOD 0.00 UCLOWMOD 0.00 UCLOWMOD_P 0.00 UCLOWMOD P 0.00 ak BkrccGroups LMI9D ACS: Block Group 2, Census Tract 112A5, Collier County, Florida K GEONAME Block Group 2, Census Tract 112.05r Collier County, Florida LOW 1,900.00 LOWMDD 1,985.00 LOWMODUNIV 2,015.00 R, LOWMDD_PCT 98.51 UCLOW 0.09 UCLOWMOD 0.00 N UCLOWMOD_P n.ua Ok 0 BlockGroups LMISD ACS: Block Group 1, Census Tract 113.01, Collier County, Flunda GEDNAME Block Group 1, Census - Tract 113.01, Collier County, Florida S LOW 535.00 LOWMOD 550.00 LOWMODUNN 905.00 JK ra: LOWMOD_PCT 75.14 UCLOW 0.00 UCLOWNO❑ 0.00 ' UCLOWNOD_P 0.00 �R L ■ Blm*Groups LmLSD ACS: Block I Group 2, Census Tract 113.01, or Collier County, Florida GEONAME Block Group 2, Census Tract 113.01, Collier County, Florida LOW 1,270.00 LOWMDD- 1,530.00 LOWMDDUNIV 2,450.00 LOWMOD PCT 62.45 UCLOW 0.00 UCLOWMOD 0.00 UCLOWMOD-P 0.00 ■ BbckGroups LMISD ACS: Block Group 3, Census Tract 113.01, Collier County, Florida GEONAME Block Group 3, Census Tract 113.01, CDllier County, Florida LAW 805.00 LOWMOD 805.00 LOWMDDUNN 985.00 LAWMOD_PCT 81.73 LICLOW 0.00 ~ LICLOWMOD 0.40 LICLAWMOD-P 0.00 Elk TRODI BlockGroups LMISD ACS: Block BlockGroups LMISD ACS: Block Group 1, Census Tract 113.02, , ,J Group 2, Census Tract 113.02, BlockGroups LMISD ACS: Block CGMier Cnukrty, Florida Collier Cou■ly, Florida Group 3, Census Tract 113.02, Collier County, Florida GEONAME Nock Group 1, Census GEONAME Block Group 2, Census Tract 113.02, Collier ? Tract 113.02, Collier GEONAME Block Group 3, Census County, Florida CDuntyr Florida Tract 113.02, Collier ring County, Florida Low 1,135.44 LOW 355.00 LOWMOD 555.00 Be LOW 1,930.0G LOWMOD 1,480.0D LOWMOD 2,320.00 LOWMODUNTV 1,510.4D LOWMODUNIV 670.04 LOWMDDUNN 2,845.04 LOWMOD PCT 98.01 - LOWMOD _PCT S2.84 LOWM60_PCT 82.71 UCLOW 0.00 UCLOW 0.04 UCLOW 0.04 UCLOWMOD 0.00 UCLOWMOD 0.04 UCLOWMOD 0.04 - UCLOWMOD P 0.00 UCLOWMOD-P 0.00 UCLOWMOD P 0.04 p� - - Pa " {p l W "l }-S•� "1 ,rreliY .. ry a�tlnp Gl1R FiY RC' nlockcmups LMISD ACS: Block mmmw� BlockGroups LMISD ACS: Block BlockGroups LMISD ACS: Block Qroup 1, Census Tract 114, Collier Group 2, Census Tract 114, Collier Group 3, Census Tract 1.14, Collier C:or■rty, Florida Ca■■ty, Florida County, Florida GEONAME Block Group 1, Census GEDNAME Block Group 2. Census GEONAME Block Group 3, Census Tract 114, Collier Tract 114r Collier Tract 114, Collier County, Florida County, Florida County, FlDrida LOW 785.00 LOW 520.00 LOW 585.00 LOWMDD 1,9111.110 LOWMOD 660.00 LOWMOD 590.00 LOWMDDUNIV 2AI5.00 LOWMODUNIV 1,410.00 LOWMODUrgrV 590.00 LOWMOD_PCT 79.09 LOWMOD_PCT 46.81 LOWMODPGT 100.00 UCLOW 0.00 ' UCLOW 0.00 UCLOW 0.00 UCLOWMOD 0.00 2 UCLOWMOD 0.00 UCLOWMOD 0.00 UCLOWMOD P 0.00 UCLOWMODP 0.00 UCLOWMOD-P 0.00 M. S. 7 This project serves the following census tracts: low mod universe 112.04 gr 1 510 765 112.04 gr 2 1,020 1,160 112.04 gr 3 955 965 112.05. gr 1 280 505 112.05 gr 2 1,985 2,015 113.01 gr 1 680 905 113.01 gr 2 1,530 2,450 113.01 gr 3 805 985 113.02 gr 1 1,480 1,510 113.02 gr 2 555 670 113.02 gr 3 2,320 2,805 114 gr 1 1,910 2,415 114 gr 2 660 1,410 114 gr 3 590 590 totals 15,280 19,150 The total number of persons served with the project is 19,150 of those 15,280 are low to moderate income. The percentage of low to moderate income persons served for this project area is 79.79%. M IMMOKALEE CRACollier County Community Redevelopment Agency 2019 Work PLAN Prepared By: Christie A. Betancourt Prepared For: Immokalee Local Redevelopment Advisory Board Immokalee Beautification MSTU Advisory Commi Final Version 05/2019 Immokalee Florida's 21 st century 2019 Work Plan BACKGROUND CPA VISION STATEMENT "Those of us who live and work in Immokalee envision a future for our town. We see new business and job opportunities in international trade and distribution, retail, agri-business, ecotourism, recreation and entertainment, and the construction industry. We see Immokalee as an attractive, sustainable community with affordable workforce housing, parks and outstanding schools —a place where people safely walk and bicycle to do their errands, and where parents are returning to school to finish their education and master new job skills. Main Street will have a Latin flavor - colorful plazas, outdoor cafes, shops and entertainment — attracting both the local community and the tourists who come to explore our unique ecology or entertainment at the Casino. " A work plan sets community priorities and establishes actions in order to achieve an organization's goals. In Immokalee, this plan will guide staff for the coming year and ensure that the CRA continues its efforts toward achieving the vision for Immokalee. The Budget and Work Plan Workshop as conducted on February 06, 2019. The participants included the Immokalee Local Redevelopment Advisory Board (ILRAB), the Immokalee Beautification MSTU Advisory Committee (IBMAC), the Immokalee CRA staff and the public. The boards meet monthly to discuss CRA & MSTU activities. On March 14, 2000, the Board of County Commissioners adopted Resolution 2000-82 and 2000-83, which established the Collier County Community Redevelopment Agency and identified two areas within unincorporated Collier County (Bayshore/Gateway Triangle and Immokalee) as areas in need of redevelopment. In addition, Resolution 2000-83 authorized the creation of Local Advisory Boards by separate resolution to assist in the implementation of the redevelopment plan. The CRA adopted Resolution 2001-98, on March 27, 2001, which adopted bylaws for the CRA and its Advisory Board. CRA Resolution Number 2001- 98, has been amended multiple times the most recent being CRA Resolution Number 2016- 198. The Immokalee Lighting and Beautification five -member committee was created on October 22, 1985, amended on October 22, 2002 to assist the Board of County Commissioners in the business affairs of the Immokalee Beautification Taxing District, and prepare and recommend an itemized budget to carry out the business of the district for each fiscal year and recently October 2011 to designate the CRA as administer and manager of the Immokalee MSTU. Membership represents the population of the area within the Immokalee Beautification District. Four members shall be permanent residents within the MSTU and one member may be an owner of residential or commercial property within the MSTU or may be an individual, an officer of a corporation, or a partner of a partnership. Terms are 4 years. Effective 5/2019 Page 2 Final 2019 Work Plan WORKSHOP PARTICIPANTS A list of committee members, staff, and public who participated in the planning session is included below. CRA & MSTU Board: • Dr. Frank Nappo — CRA Chair • Ski Olesky — CRA Board Member • Linda Oberhaus — CRA Board Member • Anne Goodnight — CRA Board Member • Andrea Halman — CRA & MSTU Board Member • Bernardo Barnhart — MSTU Board Member County Staff: • Leonor Montelongo • Miya Reyes • Lincoln Price • Theresa Schober • Bill McDaniel • Debrah Forester • Christie Betancourt • Donna Lumbert • Kayla Boney • David Berra Public: • Victoria Peters • Mark Lemke • Francisco Leon • Bonnie Keen • Peter Johnson • Patti Calderon Effective 5/2019 Page 3 Final 2019 Work Plan 2018 ACCOMPLISHMENTS As part of the planning session, the accomplishments of the CRA & MSTU from 2018 were presented. The CRA & MSTU have made significant progress in achieving many of the identified tasks outlined in the 2018 plan which is a testament to the Immokalee CRA & MSTU boards and the hard work from staff and competent management by the acting CRA Director. A summary list of 2018 accomplishments is included to highlight major milestones. Economic development remained the top priority for the Immokalee CRA staff during 2018. To this end, a series of activities to further this priority have continued in order to enhance Immokalee's opportunity to develop new businesses and maintain existing businesses. One of the many economic development efforts was the Immokalee Area Master Plan (IAMP) restudy. Through the outreach during the restudy process, it was made clear that the residents of Immokalee see new possibilities for their community with the development of this Master Plan. With this new plan, Immokalee has chosen to focus on opportunities rather than challenges. Immokalee is committed to redefining its future, revitalizing its community, and cultural diversity, and welcoming visitors to "this place we call home." The plan has been reviewed by the Collier County Planning Commission (CCPC) and will go before the Board of County Commission (BCC) for transmittal in May 2019. The Immokalee CRA awarded a reimbursement grant totaling $30,000 to Residentials Options of Florida (ROOF) for renovations to a single-family home to establish Independence Place. On February 27, 2018, the BCC approved a grant agreement between the CRA and ROOF to establish Independence Plan, located in Immokalee, Fl. ROOF is a 501(c)(3) corporation founded in 2014 to promote safe, inclusive, affordable housing opportunities for individuals with developmental disabilities. 2018 was a busy year for both business development and expansion, and infrastructure improvements in the community. Staff and the CRA and MSTU advisory boards attended various ceremonies for the following Immokalee businesses: Effective 5/2019 Page 4 Final 2019 Work Plan First Bash 3f6 Raj Immokalee ► The Grill — Seminole Casino Hotel Grand Re -Opening March 30, 2018 ► First Bank of Immokalee Grand Opening May 29, 2018 ► Collier County Housing Authority Rehabbed Homes May 29, 2018 Construction Highlights: rP►KM rr ur%r%r-1% VILLAGE t'SDA IM FaNay QCuiirn GnunlF Hou�iuq Aulhoriry iffim— Effective 5/2019 Page 5 Final 2019 Work Plan Commercial Facade Grant Program In accordance with the Immokalee Area Master Plan, the CRA continued to provide financial incentives to businesses in Immokalee via the Commercial Fagade Improvement Grant program. The CRA implemented the program in October of 2008. Since that time, 17 fagade grants have been awarded to local businesses in Immokalee for a total of $294,621.67. Immokalee Impact Fee Installment Payment Pilot Program On July 11, 2017, the board adopted Ordinance #2017-34 which established an Impact Fee Installment Payment Pilot Program for the Immokalee Community Redevelopment Area. The ordinance provides that as an alternative to paying impact fees in full as a prerequisite the issuance of a Certificate of Occupancy, a feepayer may pay their impact fees in installments rather than a lump sum by entering into an impact fee installment payment program agreement with Collier County which provides that the installment payments shall be by special assessment levied as non -ad valorem assessment against the subject property. The program runs from October 1, 2017 — October 2019. Southwest Florida Promise Zone Designation (SFPZ) Through the Southwest Florida Promise Zone Designation, the CRA has partnered with the Southwest Florida Regional Planning Council and was awarded a $600,000 EPA Brownfield Grant for a Phase 1 assessment to provide support to perform community -wide hazardous substance and petroleum assessments. The areas include all of Hendry County and Glades County and as well as the Immokalee portion of Collier County. The awarded funding will support economic development projects generating a positive outcome for the region. The SWFBC's goal is to collectively mitigate the economic and environmental impacts of Brownfield sites in the tri-county region. The CRA will continue to work with Southwest Florida Regional SOUTHWEST FLORIDA Planning Council with goals of • creating jobs, enhancing economic PromiseZone activity, improving educational opportunities, reducing crime and improving community infrastructure. Will also continue to provide Project Summaries of Collier County funding needs to the Southwest Florida Regional Planning Council Promise Zone Crime Prevention, Economic/Infrastructure Development, and the Education Task Force Committees. Effective 5/2019 Page 6 Final 2019 Work Plan FHERO Florida Heartland Economic Region of Opportunity The CRA will continue coordination efforts with the FHERO board. The regional collaboration links and unites leadership networks, transportation networks and technology networks, signifying the collective economic power behind the 6 Counties of Desoto, Glades, Hardee, Hendry, Highlands, Okeechobee, the Cities of Belle Glade, and the Community of Immokalee in Collier County. Designated contact for Collier County is Christie Betancourt, Collier County CRA, Immokalee Operations Manager and the Non -Profit Organization Engaged in Economic Development is the Naples Chamber representative. Staff attends monthly FHERO board meetings and provides Department of Economic Opportunity (DEO) county compliance reporting forms as requested. On December 14, 2018, Marketing Alliance, a consultant hired by FHERO toured, videoed, and photographed the community of Immokalee. The video will serve as promotional material for Immokalee, as it displays areas of economic interest and tourist attractions. The tour efforts included the Immokalee Regional Airport, iTECH (Immokalee Technical College), Seminole Casino Hotel, the Immokalee Culinary Accelerator, and Ann Olesky Park at Lake Trafford. Low Tax Opportunity Zones, established by the federal Tax Cut and Jobs Act of 2017, encourage long-term investment and job creation in targeted communities by reducing taxes for many job creators. The zones enhance local communities' ability to attract businesses, developers and financial institutions to invest in targeted areas by allowing investors to defer capital gains taxes through investments in federally established Opportunity Funds. i It's an economic and community development tax incentive program that provides a new impetus for private investors to support distressed communities through private equity investments in businesses and real estate ventures. The incentive is deferral, reduction and potential elimination of certain federal capital gains taxes. U.S. investors hold trillions of dollars in unrealized capital gains in stocks and mutual funds alone, a significant untapped resource for economic development! Immokalee has 8 areas of the Census Tract included in the Opportunity Zone. Effective 5/2019 Page 7 Final 2019 Work Plan In 2017 the Immokalee CRA partnered with over 50 not -for -profit, faith based, and governmental ►�; -- I organizations from local, state and national I organizations to form the Immokalee Unmet Needs Coalition (IUNC) to meet the needs of the community after Hurricane Irma made landfall. The RTNC was formed after the catastrophic event to improve communication and coordination among the agencies providing recovery services to those hardest hit in the rural community. The coalition formed committees for Needs Assessment, Case Management, Resource Directory, Distribution Center, Volunteer Management, Housing Task Force, and Spiritual & Emotional Care to help rebuild a resilient community. The Benison Distribution Center is the community warehouse that was established shortly after Hurricane Irma due to the overwhelming amount of donations that were coming into Immokalee. The donations are available free of charge to the organizations. To date, the cost to operate the center has been funded through donations and volunteers. Disaster Recovery and Resiliency Plan — Housing and Infrastructure On September 10, 2017, the rural community of Immokalee experienced wind and stormwater damage as Hurricane Irma moved through SW Florida. An initial county assessment found 16 homes in the community were completely destroyed and another 69 were severely damaged. Residents, local stakeholders, and county government stepped in to help the community with immediate needs. The recovery is moving forward, and community leaders are seeking ways to rebuild the community and address underlying issues that make Immokalee vulnerable to future storms and disasters. The Housing Task Force Committee is dedicated to immediate and long-term housing needs of the community of Immokalee. The committee developed a Disaster Recovery and Resiliency Plan that includes short and long-term efforts that will serve as an Action Plan for the community. The goals are to increase and improve the supply of safe, affordable housing, reduce the community's dependence on substandard units, and improve infrastructure to make the community more disaster -resistant. Effective 5/2019 Final Page 8 2019 Work Plan Transportation Investment Generation Economic Recovery (TIGER) Grant — Immokalee Complete Street - Growing Connections to Create Mobility Opportunities Both the CRA and the MSTU offered letters of support for the Transportation Investment Generating Economic Recovery (TIGER) application submitted to U.S. Department of Transportation (DOT) by Collier County Board of County Commissioners. The Immokalee Complete Streets project will further implement our vision to redevelop Immokalee into a safe pedestrian/multi-modal community. This will target specific high -traffic pedestrian areas identified on in the Immokalee Walkability Community Study adopted in 2011. Funding Sources: $16,415,864 • FHWA grant funds (80% = $13,132,691) • County match funds (20% = $3,283,173) The project will construct complete streets improvements in Immokalee including approximately 20 miles of new sidewalks, a bike boulevard network, a shared -use path, street lighting, bus shelters, a new transit center, landscaping, drainage improvements, and intersection and traffic calming retreats. Sidewalk connection on North 191h Street and Immokalee Drive Immokalee CRA and the Immokalee MSTU coordinated with Collier County Transportation Department to connect a portion of sidewalk on North 19th Street and Immokalee Drive. The CRA constructed sidewalks on Immokalee Drive in 2015 with grant funds. A private business owner constructed the sidewalk along North 19th Street in 2017. The CRA coordinated with Collier County Transportation Department to connect the gapped section that was left on the county right-of-way. On October 2018, transportation planning staff completed the sidewalk connection. Effective 5/2019 Page 9 Final 2019 Work Plan Pedestrian Safety Improvements on SR29 (Main Street from N.911 St to North 11t St Florida Department of Transportation (FDOT) partnered with the Community Redevelopment Agency (CRA) and the Municipal Service Taxing Unit (MSTU) to program a project on SR 29 in Immokalee due to a history high bicycle and pedestrian crashes and activity. The purpose of the project is to increase pedestrian and bicyclist safety and consists of installing two RRFBs (Rectangular Rapid Flashing Beacons), signing and pavement marking improvements, reconstruction of the lighting system, constructing a new signal at 3rd Street, drainage improvements, and sidewalk enhancements. 100% percent design was completed February 2019. It will go out for bid by July 2019 and will award the contract to the contractor by October 2019. Aerial of Project Limits i Monument Conceptual Design The MSTU board approved two monument designs from Q. Grady Minor & Associates, P.A. (Grady Minor) for monuments located at the Farm Workers Village entrance (Panther Crossing) on SR29 and on the corner of South First and East Eustis Avenue across the Seminole Casino Hotel Immokalee. Both monuments will go out for bid in early 2019. Effective 5/2019 Page 10 Final 2019 Work Plan Immokalee Sidewalk Improvement Project The Immokalee CRA completed the construction of sidewalks and stormwater improvements along South Ninth Street, West Eustis Avenue, and a portion on South Fifth Street in May 2018. The CRA was awarded a total $600,000 of Community Development Block Grant funds to complete the Immokalee Sidewalk Improvement Project. The remainder of the project funds were paid from the Immokalee CRA ($61,684) and Immokalee MSTU ($79,814) Total project cost was $741,498. Community Development Block Grant (CDBG) Grant Funds In June 2018, through a competitive process, the Immokalee CRA was selected and awarded $200,000 grant funds for additional sidewalk improvements along the southside of Immokalee. The grant funds will be available in FYI 9. Effective 5/2019 Page 11 Final 2019 Work Plan Immokalee Stormwater Master Plan The original Immokalee Stormwater Master Plan (ISWMP) was prepared by H.W. Lochner (2005). Camp Dresser & McKee (CDM) was contracted in 2010 to prepare construction plans for the Downtown Immokalee and Immokalee Drive projects plus update the ISWMP. A draft update document was prepared but not finalized. On November 28, 2018 county staff presented the follow-up analysis. The Immokalee Stormwater Master Plan is being completed by the Collier County Stormwater Department and will provide a comprehensive approach to improving stormwater in the community. In January 2018, to facilitate immediate needs, the Immokalee CRA and MSTU partnered with the Stormwater Department to share the cost of four Corrective Action Projects within the Immokalee area. Growth Management Department covered half the cost and the CRA & MSTU split the remainder cost. _ MFMnRIGI TfiRnmt This project included both minor improvements to culverts and swales along North Ninth Street and Lake Trafford Memorial Gardens and design, permitting and construction review for new pipe and swales for Eden Gardens and North Third St. areas. Future funding will need to be allocated to complete the construction of these two projects. County Departments coordination: Continue to coordinate with Collier County Communications & Customer Relations, Collier County Office of Management & Budget, Collier County Office of Business & Economic Development, Collier County Airport Authority, Collier County Parks & Recreation, Collier County Stormwater Department, Collier County Transportation Department, Collier County Community & Health Services (CHS), Collier County Public Transit & Neighborhood Enhancement (PTNE), Collier Area Transit, Collier County Operations & Regulatory Management, Collier County Code Enforcement, Collier County Library, Collier County Museum, Collier County Bureau of Emergency Services, and Collier County Project Planning, Impact Fees and Program Management. Effective 5/2019 Page 12 Final 2019 Work Plan COMMUNITY OUTREACH The CRA hosted the 5t' Annual Tree Lighting Event on November 30, 2018, at the Immokalee Zocalo Plaza with the help of the MSTU, the Seminole Casino Hotel, Collier County Parks & Recreation, the Immokalee Chamber of Commerce, the Sheriff's Department and the Immokalee Fire Department. ' -41 Ciclovia Immokalee! is in its fourth year of providing the community of Immokalee a monthly day of safe and open environment at the Immokalee Community Park for families to run, bike, play and be well together. Immokalee Cattle Drive and Jamboree was held March 10, 2018. This annual event is organized by the Immokalee Pioneer Museum at Roberts Ranch. The Immokalee Chamber of Commerce and the CRA were sponsors of the event. Effective 5/2019 Page 13 Final 2019 Work Plan COMMUNITY EVENTS: Staff and board members attended and participate in community events. Cultural Immersion Event Lipman 5K Run Lipman Backpack Giveaway Interagency Meetings One By One Leadership Events Blue Zone Project Committee Meetings Schultze Foundation Committee Meetings Immokalee Chamber of Commerce Meetings Boys & Girls Club of Collier County events Taste of Immokalee events Effective 5/2019 Page 14 Final 2019 Work Plan WORK PLAN RESULT The Budget and Work Plan Workshop as conducted on February 06, 2019 presented a great opportunity to take the existing 2018 Plan and revise it to simplify, condense and re -arrange some of the tasks. Through group discussion, the CRA developed consensus regarding the top priorities for 2019. These priorities are projects or initiatives that are deemed most significant by the boards and provided clear direction to the staff. These priorities will help define how staff allocates their time and effort as well as the funds. A five-year spreadsheet with priority cost is attached to plan. 2019 Priorities: 1 Land Use Planning 1.1 Immokalee Area Master Plan & Future Land Use Map (FLUM) 1.2 Redevelopment Plan 2 Economic Development 2.1 Marketing & Branding 2.2 Attract new and Retain existing Businesses 2.3 Develop Properties in Immokalee 2.4 Tourism/Ecotourism 3 Infrastructure Improvements — (5 Year Capital Improvements Plan) 3.1 Develop Sidewalk Plan 3.2 Stormwater & Drainage Improvements 3.3 Lighting Improvements 3.4 Housing Improvements 3.5 Road Improvements 4 Improve Immokalee Campaign 4.1 Develop Education Program 4.2 Community Outreach 5 Coordination 5.1 Improve Range of Human Services 5.2 Coordination with Collier County & Regulatory Agencies 5.3 Seek Grant Funds/Leverage funds Effective 5/2019 Page 15 Final 2019 WORK PLAN (5 YEAR PLAN) Objective Tasks 2019 2020 2021 2022 2023 Priority Budget 1.1 Immokalee Area Master Plan & Future Land Use Map (FLUM) Adopt Immokalee Area Master Plan and Future Land Use Map X X TBD Land Development Code X 1.2 Redevelopment Plan Minor Revisions to Redevelopment Plan - CRA Boundary Map updates X X TBD Review and Update Redevelopment Plan to sync with finalized Master Plan X X 2. ECONOMIC DEVELOPMENT 2.1 Marketing & Branding Work Closely with Florida Heartland Economic Region of Opportunity (FHERO) to market Immokalee X X X X X X TBD Website Redesign X X TBD Market Immokalee as a Regional Area of Opportunity (RAO) X X X X X Market Immokalee as an Opportunity Zone area X X X X X Market Immokalee as a Promise Zone area X X X X X Continue to define and enhance Immokalee's visual identity X X X X X Promote incentive programs X X X X X Aggressively conduct presentations before businesses, civic agencies, government agencies, ect to promote Immokalee X X X X X Market HUBZone Program X X X X X Utilize mission statement effectively on business cards and other media X X X X X Create a combined CRA/OBED/Chamber Welcome Center on Main Street X X X X Immokalee Culinary Accelerator 2.2 Attract New and Retain Existing Businesses Promote Commercial Sweat Equity Grant Program X X X X X Promote Commercial Fagade Grant Program X X X X X Monitor expansion opportunities for existing businesses and recruit new businesses X X X X X Invest in Infrastructure for new businesses- buildings, utilities, broadband, etc. X X Identify and target specific industries (manufacturing, medical technology) X X X X X Promote economic development at the airport X X X X X 2.3 Develop Properties in Immokalee Develop property CRA currently owns X X X X Acquire and develop properties adjacent to CRA owned property X X X X Mb UCICIIIIIIICU dl Lilt WUIR picill WUIRSIIUP Objective Tasks 2019 2020 2021 2022 2023 Priority Budget 2.4 Tourism/Ecotourism Promote tourism as a way to diversify the economy X X X X X Enhance access to natural resources X X X X X Utilize momentum from Casino to promote other tourist activities X X X X X Partner with Parks and Recreation to promote Pepper Ranch Preserve as an attraction X X X X X Explore feasibility of developing bike trails throughout Immokalee X X 3.1 Develop Sidewalk Plan South Side Area which includes Eustis Avenue, South 9th Street, Carver Street and East X X X $ 860,000.00 Lake Trafford Area from Ann Olesky Park to SR 29 (N. 15th Street) X X X X TBD Eden Park Area which includes Carson Road from Eden Avenue to Westclox Street X X X State Road 29 Area from 1 st Street to Panther Crossing (Village Oaks) X X X Stimulate community awareness, interest, and participation in transportation planning X X X X X Committee & Staff representation on transportation committees X X X X X 3.2 Stormwater & Drainage Improvements Implement Immokalee stormwater master plan X X X X X X TBD Short term priority improvement project list X X X X X X TBD Long term priority improvement project list X X X X X X TBD Seek grants to continue to implement stormwater master plan X X X X X Augment partnerships with county departments and SFWMD X X X X X Acquire land for stormwater improvements X X X X X 3.3 Lighting Improvements Improve and maintain street lighting X X X X X X TBD Neighborhood planning efforts X X X X X Short term priority improvement project list X X X X X Long term priority improvement project list X X X X X 3.4 Housing Improvements Coordinate with Collier County Support and Housing Department X X X X X Coordinate with Code Enforcement to eliminate unsafe or unsanitary housing X X X X X X TBD Promote the development of workforce/gap and market rate housing X X X X X Evaluate opportunities to purchase foreclosed or distressed properties X X X X X Neighborhood Planning Efforts X X X X X Seek funding for Demolition Program X X X X X Coordinate w/Unmet Needs Coalition housing committee to implement Resiliency Plan X X X X X X TBD Coordinate with local agencies to acquire land for housing in Immokalee w U-111nncu - Ll- vvvin P-11 V-1-1 UN Objective Tasks 2019 2020 2021 2022 2023 Priority Budget 3.5 Road Improvements Road improvement priority list- coordinate with FDOT, MPO, and County X X X X X Seek funding for private road improvements in order to turn over to County for maintenance X X X X X Pursue grants for bike paths and sidewalks X X X X X Pave unpaved roads- private and public X X X X X Improve crossings on 1st Street X X X X X Shade Trees on Right -A -Way X X X X X 4. Improve Immokalee Campaign 4.1 Develop Education Program Develop community education program - Keep Immokalee Beautiful Brochure X X X X X Create CRA/MSTU Taskforce for program X X X X X Remove or rehabilitate substandard buildings on Main Street X X X X X Investigate and monitor existing "Adopt -a- Road" program (CRA/MSTU) X X X X X Continue code enforcement sweeps X X X X X Replace Monuments 4.2 Community Outreach Attend Community Taskforce Meetings X X X X X Continue to coordinate with Code Enforcement, Sheriffs Department, Waste Connections, Public Utilities, etc. in regards to improve conditions in Immokalee X X X X X Residential Community Cleanups X X X X X Commercial Community Cleanups X X X X X 5.1 Improve Range of Human Services Advocate for expansion of medical services in Immokalee X X X X X Explore opportunities for additional medical facilities X X X Advocate for fully staffed government services satellite office X X 5.2 Coordination with Collier County & Regulatory Agencies Regularly attend BOCC meeting X X X X X Attend community events X X X X X Coordinate with Immokalee Unmet Needs Coalition on community needs X X X X X Promote investment and project development in Immokalee X X X X X 5.3 Seek Grant Funds/Leverage Funds Apply for Community Development Block Grant (CDBG) funds X X X X X Apply for State/Federal Grants X X X X X Leverage Match Fund from CRA and MSTU funds X X X X X Utilize SW FL Regional Planning Council for grant writing X X X X X No u-1iimicu — uic vvvin Nian v 1-1 uN Exhibit 23 Floor Plans N/A Exhibit 24 Relocation Plan N/A Exhibit 25 Market Study N/A Exhibit 26 Project Pro -Forma Project Cost Estimates Eustis Avenue 1st Street to 5th Street Task Responsible Party Fiscal Year CRA Current budget CDBG Design $60,000.00 2020 CEI $20,000.00 Match funds 2020/2021 Construction: 2021 North Side $100,000.00 South Side $200,000.00 Total $80,000.00 $300,000.00 Total Proiect Cost: $380,000 From: Ted Tryka <tryka@abbinc.com> Sent: Thursday, January 16, 2020 8:36 AM To: MorganJulian <Julian.Morgan@colliercountvfl.gov> Cc: ForesterDebrah <Debrah.Forester@colliercountyfl.gov>; Beta ncourtChristie <Christie. Beta ncourt@colIiercountyfl.gov> Subject: RE: Immokalee Sidewalks — Eustis Avenue from South 5th Street to South 15t Street Julian: To follow up from our call yesterday regarding sidewalks on Eustis Ave from 5th St to 1st St: The north side of the road already had drainage installed on a previous project, so the construction will involve fitting the sidewalk around the existing drainage system and modifying the drainage components as necessary. This will be similar to the Colorado Avenue sidewalks project. Estimated construction cost for the south side is $100,000. The south side has an existing Swale system with pipe culverts under the driveways. This is similar to the current project we are working on and the previous sidewalk work on 9th St, Eustis Ave and 5th St. The estimate construction cost for the south side is $200,000. The total construction cost would be $300,000. Survey and engineering fees would be approximately $60,000. Typically, there would also be CEI fees to manage the construction for the CRA. This would be approximately half of the previous sidewalk project on 9th St, Eustis Ave and 5th St. Let me know if you have any questions. Thanks, Ted From: MorganJulian <Julian.Morgan@colliercountvfl.gov> Sent: Monday, January 13, 2020 4:42 PM To: Ted Tryka <tryka@abbinc.com> Cc: ForesterDebrah <Debrah.Forester@colliercountvfl.gov>; Beta ncourtChristie <Christie. Beta ncourt@colIiercountyfl.gov> Subject: RE: Immokalee Sidewalks - Weekly Status Report Thank you for your report Ted. Please keep me posted as to when you were planning on coming to Immokalee. To provide us with an estimate in reference to our discussion about Eustis (sidewalk). Sincerely, Julian Morgan, MBA CRA Project Manager 750 South Fifth Street (Careersource Building) Immokalee, FL 34142 Office: (239) 867- 0026 Exhibit 27 BALANCE SHEET FY 2020-21 Grant Application - Financial Review Spreadsheet Fiscal Year Fiscal Year Ended in 2021 Ended in 2020 1 Unrestricted liquid assets (cash and cash investments) 650,000.00 832,800.00 2 Operating Expenses, excluding depreciation 1,097,300.00 1,625,415.00 3 Monthly Operating Expenses, excluding depreciation (line 2/12) 91,441.67 135,451.25 4 Months of liquid cash available for operations (line 1/3) 7.11 6.15 5 Notes and Mortgages Payable, including lines of credit 6 ITemporarily Restricted Assets 7 1 Endowment Assets Fiscal Year Fiscal Year Budget Year INCOME STATEMENT Ended in 2021 Ended in 2020 Ending 2019 8 Revenue: up to three primary sources* a. CRA 1,350,000.00 1,496,850.00 1,317,400.00 b. MSTU 85,000.00 85,000.00 85,000.00 c. CDBG Grant 300,000.00 676,365.00 200,000.00 d. CRA Grant Match/others 20,000.00 160,000.00 100,000.00 Total 1,755,000.00 2,418,215.00 1,702,400.00 9 Expenses a. Program (Capital Projects/Other) 250,000.00 230,100.00 166,870.17 b. Fundraising (CDBG Grant) 320,000.00 876,365.00 0.00 c. Administrative (Operating) 270,000.00 261,650.00 219,465.68 Total 840,000.00 1,368,115.00 386,335.85 10 Full -Time Equivalent employees - FTE's 3.00 3.00 3.00 11 Compensation Expense (Salaries and Wages) 181,400.00 181,400.00 153,599.12 12 Benefits Expenses (Payroll taxes, health, dental, etc.) 75,900.00 75,900.00 67,017.02 13 Compensation and Benefits as % of Expenses (linell+12/line9) 0.31 0.19 0.57 14 Compensation/FTE (linell/line10) 60,466.67 60,466.67 51,199.71 15 Compensation and Benefits/FTE (line 11+12/line10) 85,766.67 85,766.67 73,538.71 16 Purchases of Property Plant & Equipment 0.00 0.00 0.00 Notes: * CDBG FY2019 Funds carried over FY2020 * CDBG FY2021 is estimation if awarded Exhibit 28 N/A Appendix 8: Community Housing Development Organization (CHDO) Application Criteria 78 Collier County Community and Human Services CHDO Staff Experience & Organization Capacity Checklist Program Year 2018 CHDO Funding HOME FY18 Funding Allocation Changes Amended in CPD Notice 14-01 Organization Name Collier County Board of County Commissioners CHDO Staff & Experience Guidelines/Evaluations Yes No Explain Staff classification and documentation - CHDO has paid staff to ; to be counted as staff, the person must manage development ; be employed by the CHDO and project documentation is needed •------------------------------------ ---------------------------------------------------------•----------•------------------------------------------------------------------------------------------------ Full time employment - evidenced by a D Paid fultlime staff payroll report or a W-4 or W-2 ------------ -------------- I---•-•-•-•-•----•-•-•-•----•-•------------------------------------------------------------ Part time employment - evidenced by a D Paid part time staff payroll report or a W-4 or W-2 •------------------------------------------------------------------------------------- -------------------•------=--•-•-•-•-•----•-•-•-•----•-•------------------------------------------------------------ Contract staff - evidenced by a "contract" for employment and a W-9 D Contracted staff and 1099 at the end of a year Staff Identification Yes No Explain Name and job title or development role has relevant experience in: 79 I Has the staff person been involved in j the acquisition, rehabilitation/construction and sale of j homebuyer housing? Previous experience purely in counseling, marketing or financing activities is NOT D Homeownership: sufficient to be considered Development development experience -------------------- --------------------------------------------- ----------------------------------------------------------------------------------------- Has the staff person been involved in the acquisition, rehabilitation/construction and/or ownership/operation of rental housing? Previous experience purely in counseling, marketing or financing activities is NOT sufficient to be DRental Development considered development experience ------------------------------------------------;------------;-------------'------------------------------------------------------------------------------------------; Has the staff person been involved in the acquisition, rehabilitation/construction and/or ownership/operation of other type of housing? Previous experience purely in D Other real estate: counseling, marketing or financing development and ; activities is NOT sufficient to be management considered development experience ------------------------------------- '------------------------------------------------ _------------ .............J 80 Has the staff person been involved in the acquisition, rehabilitation/construction of other housing? Previous experience purely in D Rehabilitation and other counseling, marketing or financing housing program; activities is NOT sufficient to be administration considered development experience -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- D Otherrelevant experience, j explain: Past and Current Performance Yes No Explain ....................................................................................... ............ ------------- ......................................................................................... i i i i Has the CHDO performed adequately in D HOME/CHDO project; the past in HOME, CHDO and/or other ; performance real estate development activities? ------------------------------------- I- ------------------------------------------------ ------------ I--------------1---------------------------------------------------------------------------------------- Has the CHDO performed adequately in D Past development; the past in HOME, CHDO and/or other performance real estate development activities? D Housing program & Federal;ls the CHDO currently in good standing grant management on all its development and ; performance administrative activities? •-----------------------------------------------------------------------------------------------;------------- ------------------------------------------------------------------------------------------ Does it show the capacity to take on an j additional activity and continue to manage everything that it has ongoing? 81 Developer Capacity -CHDO Yes No Explain Can the current corporation structure support housing development activities or is there a need for a subsidiary or D Organizational structure to other organizational structure for support development ; future development? -------------------------------------------------------------------------------------------------;-------------;------------------------------------------------------------------------------------------ Are there operations or activities that need to be organizationally separate from housing development activities and portfolios? ------------------------------------ - ------------------------------------------ I- ------------- I------------------------------------------------------------------------------------------- D Management: Does the current management have structure/practices to ; the ability to manage additional support development development activities? •------------------------------------------------------------------------------------- ;--------•--•-------•------I-----•-•-•--------•-•--------•-•-•------•-•-•-----•-•-•--------•-•------------------------ Are the corporate lines of authority for development activities clear? Are policies and procedures in place governing development activities? What does the CHDO have as its current project pipeline and program D Current pipeline/ backlog responsibilities? •------------------------------------------------------------......-----.---- .............................----...........................................--..-•--- Will it be able to handle any additional proposed projects? •---------------------------------------------------------------------------------------------•--•-•------•-•-•------•-•------•-•-•-------•------•-•------•-•-•------•-•--------------------- 82 Does its portfolio of projects/properties evidence competent management and oversight? Do the properties appear to have adequate funding? ' ------------------------------------------------------------------------------------- ------------------------ ---------------------------------------------------------------- If the organization pursues housing development, what other activities are likely to suffer or not be able to be pursued due to the effort required for development activities? Staff Capacity Yes No Explai�11111111111 - Does the identified staff have the time D Staff capacity (or consultant: to direct toward management of the contract/plan to train) proposed project? ------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------------------------- How strong are staff in the following areas: --------------------------------------------------------------------- ---------------------------------------------------------------------------------------- Legal/financial aspects of housing development? -------------------------------------------------------------------------------------- --------------------------I----------------------------------------------------------------------------------------- Management of real estate development? ------------------------------------------------------------------------------------------------;------------- ---------------------------------------------------------------------------------------- Oversight of design and construction management? •----------------------------------............................................... --------- ...........;.......................................------------------------------------------------ Marketing and intake? ------------------------------------- -------------- ----- ,------------- ---------------------------------------------------------------------------------------- Property management (if applicable)? ---------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------------------------- Is staff encouraged to obtain training and develop new skills? 83 What is their potential for learning skills that they currently do not have? Organizational Structure Yes No Explain Clarify whether CHDO is 501(c)(3) or 501(c)(4) or Section 905 Status - Must be organized under state/local law. Non -Profit Status Attach a copy of the non profit status -------------------------------------,-------------------------------------------------;------------;-------------;------------------------------------------------------------------------------------- ---; What geographic area or special Geographic Service Area population does the CH DO serve? -----------------------------•-------------------------------------------------------------------•------------•-•--------•-•--------•-•-•--------•-•-----•-•-•--------•-•--------•-•-•------•- --- Provide a description of the purpose for which the CHDO was formed. This can be evidenced by including the charter, articles of incorporation, bylaws or a board of director's Purr ose of Organization resolution. -------------------------------------------------------------------------------------------------- I----------------------------------------------------------------------------------------------------- ---- Document that the Board is comprised j of the following: 1/3 community j representatives, 1/3 public officials, 1/3 Board of Directors public officials. Complete the attached Corr position sheet to certify the Board composition. Board Expertise Oversight Yes No Explain 84 Do board members have professional skills directly relevant to housing development (e.g., real estate, legal, ��Qazl�iiSCLQYGSSIghi..:.architecture fin ance,_management)? ------------ -........................................................................................................ Has the board demonstrated the .................. -......... -......... . ability to make timely decisions?....--...---•---•--•--•---........�. m_. ._._ ._........_ ._. _.. Is there a good relationship between board and staff? -------------------------------------............ ........... ........... .....:-•----------;------------- ;----------------------------------------------------------------------------------------- ; Does the Board have a committee structure or other means of overseeing planning and development? ------------------------------------------------------------------------------------- ;. .. .. .. ..;------------- =------------------------------------------------------------------------------------------' Has there been stability/continuity of board members over the last several years? Skill /Capacity - Marketing Yes No Explain If a homebuyer project, does the CHDO D Skills/ capacity to markeC have experience and capacity to (for;ale) or manage (rental) ; market the units and counsel and unir> qualify_homebuyers?------------------------------------------------ --- I I I If a rental project, does the CHDO experience and capacity to oversee the marketing, management and ownership of the project? Fiscal Capacity - Devlopment Team Yes No Explain 85 -------------------------------------------------------------------------------------,------------;-------------;----------------------------------------------------------------------------------------- ' D All development team roles Are all of the key development team filled with qualified roles filled with qualified individuals or firms/persons ; firms? ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Partners/Consultants Yes No Explain Does the CHDO have a need for a partner or a consultant to supplement D Partners/consultants; its skills and help it to ensure success, enhance CHDO capacity (if while still maintaining development needed) control? Prior Experience Yes No Explain D Prior experience - Team Do team members have prior successfully developed experience directly relevant to the similar projects proposed project? Team Capacity Yes No Explain Have the team members worked D Team has demonstrated together before or demonstrated the capacity to work together ability to work effectively as a team? Fiscal Soundness Yes No Explain 86 ------------- Is there evidence that the CHDO meets the 84.21 standards? Part 84: Uniform administrative requirements for grants and agreements with institutions of higher education, hospitals, and other ' D Financial_management______;_ non-profit organizations Does it have adequate internal controls to ensure separation of duties and safeguarding of corporate assets? Does it do annual budgeting of its operations and all activities or programs? •--------------------------------------------------------- ------•-•--------•-•----------•----------•-•----------------------------- - Does it track and report budget v. ; actual income and expenses? •------------------------------------................................................. ------------ ;............. ;•--------•-•------•-•--------•-•-------•------•----------------------------------------- Is there sufficient oversight of all financial activities? - -- ---•------'-----------------------------------------------------------------------------------------= Is financial reporting regular, current and sufficient for the board to forecast and monitor the financial status of the corporation? I ' Fina cial Stability Yes No Explain To what extent does the organization have a diversified and stable funding D Financialstabilitybase for operti...........................................ns? - --------------=------------------------------------------------------------------------------------------ How regularly does it experience cash flow problems? Liquidity Yes No Explain 87 Does CHDO management know its current cash position and maintain DU uidity controls over expenditures? - -- - -- - -- - - -- - - -- - -- Does the current balance sheet and; budget indicate sufficient funds to support essential operations? ' Does it have funds available for pre - development expenses capital advances reauired for development? Audit/Reporting D Audit and reporting Does the CHDO have an annual audit? ------------------------------------- 5------------------------------------------------ =--------------------------;...................................................................................... Is the most recent audit current? -------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------- Were there management or compliance findings in the last 2 years? ---------------------------------------------------------------------------------------------------;--------------------------------------------------------------------------------------------------------' I � I Are finding(s) resolved? Portfolio/Corporate Liabilities M Yes No Explain If it has a portfolio of properties, are they in a stable physical and financial D Portfolio and corporate condition or are they a drain of liabU ities corporate resources? •------------------------------------................................................. ------------I-------•------I------------------------------------------------------------------------------------------ Are there assets at risk of default? --- - - -- - - -- - - -- - - -- - -- - - -- - - -- - - -- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --;------------;------------- 9------------------------------------------------------------------------------------------ Does it collect adequate revenues and management fees from the properties? Are collections current? 88 --------------------------------------------- Does it maintain adequate insurance - j liability, fidelity bond, workers comp, j property hazard and project? j Other Factors Yes No Explain How strong are the current reputation of the corporation and the relationship D Community relations- with.the community?--------------------- -------------------------------------------------------------- To what extent does NIMBY opposition exist to low income housing in the ' service area? To what extent do channels exist for the CHDO to negotiate with the community and potential opponents? Pi How strong is the CHDO's relationship D PJrelations with the local government? How strongly does local government support its housing activities? 89 Lender Relations Yes No Explain . . . . . . . . . . . . . . . ! Does the [HDO have good wmd�n�! . . . . ! relationships with lenders, especia|ly! ! ! ! those who might participate in the ! ! ! . . . . OLender relations project? ' ------------------'-------------- —'---' ------ � O Projoc-tsPecific i | skills/capacity � � ! ! ! ! | Certification ! Signature i mate � i ---------------------------------------------------.--------'---------_--�----__---_________ ' ' � . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The CHDO has documented that it has staff with development experience and it has . . the organizational capacity and the development team to implement the proposed [HDOpro4ect. ----------------------------------------------------'—'—'----------------------T----------------------' 8ignature Date ---------------------------------_--------_-------`-------------------- ----_—,---------------------' . . . . . . . . . . . . . . . . . . . . . . . � � . . . . . . . . . . . . . . . . . . � � . . . . . . . . . . . . . The CHDO has policies and procedures in place that address any potential conflict of ! interest regarding staff/board members/general contractors, etc. Please provide o copy of the organization's policy covering employee's conflict of interest. ---'--'--'--'--'--'--'--'-----'--'--'--'--'--'--'-----'--'—''-.--.--.--.--.--.--.---'—'—'—'—'—'----.'.'.'`''''''''''-''-''''''''-''-''---------'. 9O Exhibit 29 Religious Organization Requirements Form N/A