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Backup Documents 02/11/2020 Item #16A 8 (Mainscape, Inc.)
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 0, A 8 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management Abfic, 2. County Attorney Office County Attorney Office w !/e 4. BCC Office Board of County �5 b Commissioners 1 4. Minutes and Records Clerk of Court's Office cid et,t4.-so 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950 Contact/ Department / Agenda Date Item was FEBRUARY 11, 2020 \ Agenda Item Number 16.A.8 Approved by the BCC Type of Document CONTRACT Number of Original 2 1/ Attached Documents Attached PO number or account N/A 19-7662 MAINSCAPE, number if document is (PRIMARY) INC. JJ to be recorded MAINSCAPE,INC INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the AR document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 02/11/2020 and all changes made during N% "s not the meeting have been incorporated in the attached document. The County _ 1 an option for Attorney's Office has reviewed the changes,if applicable. this line. _ 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made, and the document is ready for the \ an option for Chairman's signature. RE©Ej�_ G� itis line. J FEB 11 2020 • Risk Management 16A8 MEMORANDUM Date: February 19, 2020 To: Ana Reynoso, Purchasing Tech Procurement Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Contract #19-7662, Immokalee Road Landscape Maintenance Contractor: Mainscape, Inc. Attached, is an original copy of the contract referenced above, (Item #16A8) approved by the Board of County Commissioners on Tuesday, February 11, 2020. The second original contract has been held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16A8 FIXED TERM SERVICE MULTI-CONTRACTOR AWARD AGREEMENT # 19-7662 for Immokalee Road Landscape Maintenance THIS AGREEMENT, made and entered into on this I b day of l ‘Gc\f 20 0�, by and between Mainscape, Inc. / authorized to do business in the State of Florida, whose business address is 13418 Britton Park Road, Fishers, IN 46038 , (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. AGREEMENT TERM. The Agreement shall be for a three (3 ) year period, commencing I upon the date of Board approval ❑ on and terminating on three (3 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2 ) additional one ( 1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ❑■ Purchase Order ❑Notice to Proceed. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of ❑ Request for Proposal (RFP) 1u1 Invitation to Bid (ITB) U Other ( )# 19-7662 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. ❑■ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 17 Fixed Term Service Multi-Contractor Agreement 2017 008(Ver.1) 16A8 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 ■ The procedure for obtaining Work under this Agreement is outlined in Exhibit A — Scope of Services attached hereto. 3.3 -- e e.-e. - _ ee . e • e -- e. e 1 ' Other Exhibit/Attachment: 374 n The-Geun4y- rves the right to specify in each Request for Quotations: the period of completion; collection of liquidated damages in thc event of late completion; and thc Price Methodology selected in 1.1. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): • Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. n Time and Materials: The County agrees to pay the contractor for the amount of labor time spent by the contractor's employees and subcontractors to perform the work(number of hours times hourly rate), and for materials and equipment used in the project (cost of materials plus the contractor's markup). This methodology is generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up documentation of costs; invoices would include number of hours worked and billing rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. [II Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification). Page 2 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver 1) 16A8 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 44 I I - .- • ., . - - . . - .. . - - • Traveland - _- - - -- - _ • _ . . . . -_. a : . Reimbursable Expenses must be approved in advance in writing by the County. Travel Reimbursements shall be at the following rates: Mileage $0,44-5-per-mile Breakfast Lunch Dinner $19.00 Air-fare Actual ticket cost limited to tourist or coach Glass-fare Rental car __ _ __ - ••, e -e• _- - _ Parking Actual cost of parking Taxi or Airport Limousine Actual cost of either taxi or airport limousine e-e e• - - - e --e a e. '-e e- _ ee -e- ••••-e- - e undertaken pursuant to this Agreement. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C. 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Page 3of17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 16A8 Company Name: Mainscape, Inc. Address: 13418 Britton Park Road Fishers, IN 46038 Authorized Agent: Robert Brandon Whaley Attention Name & Title: Telephone: (407) 508-0540 E-Mail(s): bwhaleynmainscape.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: Road Maintenance Division Division Name: Albert English Address: 4800 Davis Boulevard Naples, Florida 34104 Administrative Agent/PM: Melissa Pearson, Contract Administration Specialist Telephone: (239) 252-5591 E-Mail(s): Melissa.Pearson@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 0 16A8 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. ❑■ Commercial General Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. • Business Auto Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. ❑I Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $ 1,000,000 for each accident. Page 5 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) CAO ! 6A8 a- I - 4 •• _ • • -•- e- 00;0 ..•-e _ . 0- -e* - w _ e -0 - - -e- t-his e-this insurance. Such insurance shall have limits of not less than $ each € • • claim. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. Page 6 of 17 Fixed'Perm Service Multi-Contractor Agreement 2017.008(Ver.1) CAO 16A8 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Road Maintenance Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), 0 Exhibit A Scope of Services, Exhibit B Fee Schedule, n RFP/ ❑■ ITB/0 Other #19-7662 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quotes, and Li Other Exhibit/Attachment: 17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as Page 7 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) CAO 16A8 located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. Page 8 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 16A8 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. PAYMENTS WITHHELD. The County may decline to approve any application for payment, or portions thereof, because of defective or incomplete work, subsequently discovered evidence or subsequent inspections. The County may nullify the whole or any part of any approval for payment previously issued and the County may withhold any payments otherwise due to Contractor under this Agreement or any other Agreement between the County and Contractor, to such extent as may be necessary in the County's opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents. If any conditions described above are not remedied or removed, the County may, after three (3) days written notice, rectify the same at Contractor's expense. The County also may offset against any sums due Contractor the amount of any liquidated or unliquidated obligations of Contractor to the County, whether relating to or arising out of this Agreement or any other Agreement between Contractor and the County. 23. I CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean. 24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on County projects who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The County may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County projects is not in the best interest of the County. 25. ❑■ WARRANTY. Contractor expressly warrants that the goods, materials and/or equipment covered by this Agreement will conform to the requirements as specified, and will be of satisfactory material and quality production, free from defects, and sufficient for the purpose intended. Goods shall be delivered free from any security interest or other lien, encumbrance or claim of any third party. Any services provided under this Agreement shall be provided in accordance with generally accepted professional standards for the Page 9 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 16A8 particular service. These warranties shall survive inspection, acceptance, passage of title and payment by the County. Contractor further warrants to the County that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after final completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from the County. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. These warranties are in addition to those implied warranties to which the County is entitled as a matter of law. 26. . , � , _ .. ■. ..-. . ,- ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, . inspections, tests or approvals shall be performed in a manner and by organizations 27. 1.1 PROTECTION OF WORK. A. Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or anyone for whom Contractor is legally liable is responsible for any loss or damage to the Work, or other work or materials of the County or County's separate contractors, Contractor shall be charged with the same, and any monies necessary to replace such loss or damage shall be deducted from any amounts due to Contractor. B. Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. C. Contractor shall not disturb any benchmark established by the County with respect to the Project. If Contractor, or its subcontractors, agents or anyone, for whom Contractor is legally liable, disturbs the County's benchmarks, Contractor shall immediately notify the County. The County shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by the County associated therewith. 28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials from specifications shall be approved in writing by the County in advance. 29. CHANGES IN THE WORK. The County shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an estimate of any cost or time increases or savings it Page 10 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) CAO 16A8 foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon modification of the Purchase Order by the County, and the County shall not be liable to the Contractor for any increased compensation without such modification. No officer, employee or agent of the County is authorized to direct any extra or changed work orally. Any modifications to this Agreement shall be in compliance with the County Procurement Ordinance and Procedures in effect at the time such modifications are authorized. 30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 33. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 34. - . . , .- -e• - _ e '- -e**- - e ••- •_e-..-• e e- _ -e. . _ right to perform investigations as may be deemed necessary to ensure that competent - 111�. .w / • w w w w w_ - _ 111-w w _ ..�.. _ r r r r r • • a . . 111..• .. -111 -...w • _ . w w,.-. ..•. III .- -- r-• r r r �. . - . ..w - . .- . . ..•. �. •. w III w • r r r - The Contractor shall make commercially reasonable efforts to notify Collier County within seven (7)days of the change. The County retains final approval of proposed replacement personnel. Page 11 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 1 6 A 8 ■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 35. n ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. ORDER nGPRECEDE--N -E e . • -- - -• e • .e• e- --. e ,, ..e-e .- .. . e- , - �. .._. -.. t-. . . -- - - ...... • .- - .• . .._. � .. -.-..... . - Ili - -..-. _. -.. ._ .. me------ ..e e- - e -e e •e- e .- ----.. obligation under the Contract Documents upon the Contractor at County's discretion. 36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier Page 12 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.I) CAO 16A8 County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. 38. SAFETY. All Contractors and subcontractors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and subcontractors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. Collier County Government has authorized the Occupational Safety and Health Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way for the purpose of inspection of any Contractor's work operations. This provision is non- negotiable by any division/department and/or Contractor. All applicable OSHA inspection criteria apply as well as all Contractor rights, with one exception. Contractors do not have the right to refuse to allow OSHA onto a project that is being performed on Collier County Property. Collier County, as the owner of the property where the project is taking place shall be the only entity allowed to refuse access to the project. However, this decision shall only be made by Collier County's Risk Management Division Safety Manager and/or Safety Engineer. (Intentionally left blank-signature page to follow) Page 13 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.l) Vii) 16A8 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Crystal. 'Kir1 el, Clerk of Courts & Corrptrolr = �� r �. By: "Qiu�^� �,,. �cucrd�e- Chairman� ~,' • C• • Dated: b Aim �,• .lo Attest as to airman s- Mainscape, Inc. Co, t 'onritnesses: Contractor DBA By: ontr//act•r's First Witness ` Signature ,vf�e✓ E�t^u •c�� i t)1•�� TType/print signature and title'' TType/print witness nameT Co trac ,w.econd Witness %\c;ri SNIAas L TType/print witness nameT A ro e)itt to F• d Legality: Item# kialg Coun Attorney s Agenda r Date Print Name RDate d t e zo Deputy Clerk InCfr. Page 14 of 17 Fixed Term Service Multi-Contractor Agreement 20:7.008(Ver.1) 16A8 Exhibit A Scope of Services n following this page (pages 1 through 28 ) pi this exhibit is not applicable Page 15 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) 1 6 A 8 EXHIBIT A-SCOPE OF SERVICES 19-7662 "Immokalee Road Landscape Maintenance (Collier Boulevard to Wilson Boulevard Work Area 18B) The Contractor shall perform monthly landscape maintenance services. The line item service frequencies may be weekly, monthly, quarterly, or"as needed. The division determines the monthly schedules based on worksite conditions to maintain the quality and health of the plant materials, and the safety of the traveling public. The alternate services listed on the bid schedule may be requested by the division, or the division has the option to request quotes for these services off contract to meet the division's needs following the Procurement Ordinance guidelines. "Exhibit A" within this document lists the work areas, plant materials, quantities, and chemical applications. Work Area 18B shall be awarded in "as is" conditions, so bidders are highly encouraged to visit each work area for a full assessment before bidding. Maintenance of Traffic (MOT) is a requirement because work is in the roadways. Work Area 18B: Immokalee Road from Collier Boulevard to Wilson Boulevard; approximately 5.0 miles ❑Improved median numbers 44 through 64 ❑North and South right-of-way(ROW)(Alternative Service) SPECIFICATIONS Some of the specifications listed within this document may not apply to the bid line items for this solicitation; however, if agreements are modified, these specifications may be required. The specifications are a guide to successfully perform the services, and they may be revised by the Landscape Division as they deem necessary. The contractor agrees to abide by those revisions in performing the work. Collier County expects the Contractor to comply with all terms of the contract. The line items are essential elements in maintaining the landscaping, and the contractor shall adhere to them. Services, quantities, and the units of measure may increase or decrease at the discretion of the division for budgetary reasons or site conditions. The contractors shall perform services as requested in the monthly task schedules; refusal to comply with these conditions, may be subject to non-performance penalties or contract termination. Unit prices include furnishing labor, supervision, equipment, tools, materials, and Maintenance of Traffic to perform the work, as it relates to the line items. Use current techniques and standards approved by the University of Florida, Institute of Food and Agriculture Services(UF/IFAS).The following link goes directly to the OF/IFAS website. Contractors can obtain online versions of Green Industries Best Management Practices manuals in English and Spanish: https://ffl.ifas.ufl.edu/professionals/BMP manual.htm 1. Routine Landscape Maintenance Road Maintenance Division, Landscape Operations, has provided the contractor with landscape maintenance and irrigation specifications to perform the services. Specifications for routine services may include, but are not limited to, Median Mowing & Edging; Side Right-of-Way (ROW) Mowing & Edging; Street Cleaning; Weeding; General Site Trimming (plant materials that are ten feet and below); and Trash Removal. Page 1 of 28 Exhibit A-Scope of Services 16A8 1.1.Median Mowing&Edging and Side ROW Mowing&Edging The number of service frequencies may be modified by the Division for various reasons. These services may include, but not limited to: swale areas, sod within medians, and sod on sides of ROW (both sides of the roadway). If the contractor fails to perform services on listed on the monthly schedule, or they are not performing services per the bid specifications, they may have penalties incurred for non-performance which is at the Division's discretion. 1.1.1. Before mowing, the contractor shall remove palm fronds, horticultural and non-horticultural debris, leaves, rocks, paper, tree branches and limbs, and various types trash from the turf areas, plant beds, and hardscapes. 1.1.2. Mow in a manner consistent with landscape maintenance industry standards that ensures smooth surface appearance without scalping or leaving uncut grass. 1.1.3. Use alternative mowing practices, patterns, or equipment within narrow turf areas to prevent wheel ruts or worn areas in the turf 1.1.4. All ROW mowing is from the back of the curb or sidewalk to the right-of-way line(in most cases the wooden or concrete power poles). 1.1.5. Mow at the highest recommended height for species in the table below per the University of Florida's Institute of Food and Agriculture Sciences (UF/IFAS). Do not remove more than one third (1/3) of the leaf blade at each mowing. Species Mowing Height (inches) Grass Height Not to Exceed (inches) Bahiagrass 3.0—4.0 4.5 —6.0 St. Augustine 3.5 —4.0 5.5 —6.0 1.1.6. Mow turfgrass with a mulching type mower eliminating the need to bag and transport grass clippings. Leaf clippings in the turf area will add nutrients and organic matter back into the lawn. Should bagging be necessary,the bagged clippings shall be collected and removed at no additional cost to the County. 1.1.7. Swale mowing is throughout the entire year. During rainy season conditions, the contractor shall address these areas at each service. Water in swales with vegetation and weeds protruding above the water, contractor shall reduce the vegetation height to 12" above the water line or as directed by the Division.Mowed vegetation should be directed away from the water and it is not authorized to remain piled up around the pond. 1.1.8. Dry retention mowing is throughout the year,the height of grass must not exceed eighteen inches (18"). Areas holding water, the contractor shall restrict mowing with a ten-foot (10') buffer from the water's edge. Mowing clippings shall be directed away from the water and not allowed to remain piled up around the pond. 1.1.9. Wet retention (ponds) mowing that is within ten feet (10') from the water's edge at the time of mowing, vegetation must be greater than 6 inches in height. Mowing clippings shall be directed away from the water and not allowed to remain piledup around the pond. 1.1.10. Turf areas that are water-soaked require a hand walk behind mower, twenty-one-inch (21" +/-) diameter, to prevent wheel ruts in the turf caused by heavier, self-propelled, riding mowers. Damage to the turf caused by the contractor's equipment shall be repaired immediately following the service at no additional cost to the County. 1.1.11. Contractor is responsible in notifying the Division Supervisor or designee immediately when turfgrass is showing visible signs of heat stress, disease, or irrigation malfunctions. 1.2.Edging Mechanical turf edging shall be done with each mowing service or as directed by the Division. Herbicides Page 2 of 28 Exhibit A-Scope of Services ,A� 16A8 are not authorized for edging. 1.2.1. Metal blade edging is not permitted along plant bed and turf edges where an underground irrigation system is present. 1.2.2. Mechanical metal blade edging is permitted along the back of curbs. 1.2.3. Grass root runners extending into the mulched, concrete, asphalt, and brick paved areas shall be cut and removed with the edging service. 1.2.4. Edging is required in all turf areas such as, but not limited to: sprinkler heads, valve boxes, timer pedestals, posts, utility service boxes, shrubs, signposts, utility holes, guardrails, along sidewalk edges, back of concrete curbs, around plant beds, street light bases, headwalls, and trees. 1.2.5. Edging debris on streets, sidewalks, or other areas shall be removed the same day as the service. Applies to sidewalks, curbing, gutters including a four-foot(4')area from the face of the curb and sidewalk. 1.2.6. No clippings or other debris shall be blown into or deposited onto adjacent property or accumulated in ROW areas. 1.2.7. Edging with herbicides is not authorized, and if Contractor used them, they are responsible for bringing the damage areas back to full restoration at their expense. 1.3.Street Cleaning Sidewalks, curbs, and gutters, including four feet (4') area from the face of gutters, curbs, turn lanes, medians, and sidewalks must be cleaned immediately following each service to prevent accumulation of debris and to keep areas neatly maintained with safe conditions. On the same day of mowing, the contractor shall remove grass clippings and debris from hardscapes. 1.3.1. Remove grass clippings and debris near a stormwater inlet or catch basin. 1.3.2. Do not allow grass clippings or debris to enter any inlet, catch basin, or body of water. 1.3.3. Deposit grass clippings into existing turf areas. 1.3.4. No debris shall be blown or deposited onto adjacent property, accumulated on right-of-way areas, or blown into roadways or travel lanes. 1.3.5. Remove all debris and clippings from sidewalks, curbs, gutters, or roadways. 1.4.Weeding Weed control shall be maintained by the contractor leaving the area ascetically pleasing and safe area. Weeding is within the medians and the sides of ROW to include bedding plants, perennials, shrubs,trees, sidewalks, asphalt, concrete, pavers, guardrail bases, tree grates, curb joints, and mulched areas. 1.4.1. Perform services weekly, as necessary or instructed providing a reasonably weed-free and a visually well-maintained. 1.4.2. The contractor must control weeds in landscape plantings. Contractor's employees may manually pull weeds by hand,chemical method(not harming plant materials),or use a combination of manual and chemical methods. 1.4.3. Post-emergent products must contain Glyphosate herbicide to control weeds, and it will require the contractor to add blue tracker,tracing dye to the chemical for inspections. 1.4.4. Incomplete weeding may cause invoice rejection. The contractor may be subject to non- performance deductions for failure to perform the services as shown in these bid specifications. 1.5. General Site Trimming Contractor shall disinfect pruning tools before performing County contracted services to prevent disease transmission. Pruning is on a weekly basis, "as needed," or at the Division's discretion for plant foliage below 10-feet. Contractor must notify the Division Landscape Supervisor with plant materials and Page 3 of 28 Exhibit A-Scope of Services I 6 A 8 vegetation showing signs of dying trees, shrubs, and plant materials. Notification must be in writing via email within 24 hours of working in the area. 1.5.1. Services include trimming plant foliage to heights below 10-feet; including but not limited to: groundcovers, shrubs,canopy trees(except Magnolias) and palms. Remove water sprouts, suckers, dead or diseased foliage, and branches. 1.5.2. Maintain groundcovers within 18-inches from the curb. 1.5.3. Trim plants 18-inches from the irrigation heads to maintain uniform irrigation distribution patterns. 1.5.4. Mandatory Safety Requirement: maintain visibility of vehicular sight lines with an 18-inch maximum height through twenty-four inches (18" — 24"); that is measured from the travel lane. Shrubs within the turn lanes maintain twenty-four (24") measured from the travel lane. Trim the plant material to proper plant shape and form. Immediate action must be taken if requested by the Division. 1.5.5. Corrective pruning services performed to keep the natural shape and characteristics of the species. 1.5.6. Prune groundcovers and shrubs to 18-inches in height by October 1st each year before cooler temperatures,to ensure blooming plants are at the proper elevation during the heavy traffic season. 1.5.7. Groundcovers and shrubs maintain a36-inch maximum height or as directed by the Division. 1.5.8. Prune selectively to improve the plant structure health and to enhance fruiting, flowering, or appearance. 1.5.9. Shrub pruning should be done consistently throughout each median for all shrub types, so the landscape appearance has continuity throughout that median. 1.5.10. Bougainvillea's and Green Island Ficus maintain 24-inches throughout the year. 1.5.11. Asian Jasmine and Perennial Peanut are to be top sheered with side edging/sheering. 1.5.12. Prune ornamental grasses once a year (or as directed by the Division), only after the blooming season, at the plant base to remove old growth. Do not cut grasses in a flat top method. Varieties include, but are not limited to Fountain, Muhly, Florida Gama, and Fakahatchee. 1.5.13. Do not prune Liriope muscari without Division approval and guidance. 1.5.14. Remove old leaves and dead flowering growth on the Blueberry Flax, Agapanthus, Bird of Paradise, Iris, and other similar varieties. 1.5.15. Maintain tree canopies over pathways or sidewalks at a minimum height of 10-feet. 1.5.16. Shrubs and groundcovers adjacent to pathways or sidewalks prune to maintain 1-foot clearance from the edge of the pathway. It is recommended that adjacent shrubs and groundcovers are maintained at an angle or rounded away from the pathway. 1.5.17. Groundcovers require minimal pruning. Groundcovers are not allowed to grow over curbs or onto paved areas. 1.5.18. Landscaping requires an esthetically clean appearance, so remove pruning and trimming debris following each service. 1.6. Trash Removal Contractor shall remove trash or other debris at each service. Debris and trash consists of paper, bottles, cans, trash, horticultural and non-horticultural debris, leaves, rocks, tree branches and limbs, and other debris that is not part of the landscape. At each service,the contractor shall remove trash from turf areas, plant beds, and hardscapes. Trash and debris disposal must be at a landfill or disposal site. The unit cost for this line item is inclusive of disposal fees, tipping, etc. 1.7. Irrigation Services Irrigation System Maintenance and Repair may be subcontracted. The work may consist of weekly irrigation systems visual inspections to determine if systems are functioning normally. Work areas must be completed before moving to the next roadway. Any minor repairs discovered during the weekly services, shall be repaired immediately. Minor repairs consist of, but not limited to, cuts, lateral/funny Page 4 of 28 Exhibit A-Scope of Services 16A8 leaking pipes, replacing irrigation heads, clogged heads, damaged pipes, and flooded areas. Any damaged caused by the Contractor's or subcontractor's personnel while performing services shall be repaired immediately at no cost to the County. • Contractor subcontracting irrigation services does not relieve them from overseeing the work and the responsibility or liability assumed under contract. • The contractor shall remain liable for work performance by a subcontractor, and ensures subcontractor completes the work and meets timelines requested by Division Representative. • Satisfactory performance is a requirement under the contract; unsatisfactory work may cause deductions for non-performance. 1.7.1. Valves Valves can be operated manually at the valve box, and the surge board toggle, or at the controller. Return the operation switch to the "automatic" position following service. Failure to do so may create hazardous road conditions because of uncontrolled irrigation water running outside of the programmed schedule area. At Division's discretion, they may change the operating procedure, so valves turn on virtually using a laptop or Smart device. 1.7.2. Automatic Control Valve assemblies and Quick Coupling Valves service requirements: • Open zone control valve assemblies' boxes and inspect valves for leaks and proper settings. • Clean valve boxes ensuring they are clean and free of debris, leaves, and mulch. • Check quick coupling boxes ensuring they are free of debris and foreign objects. • Keep grass and mulch out of valve boxes. • Valve boxes in sod areas to be kept at sod level. • Valve boxes in plant beds to be kept two inches (2") above finished mulch level, and any encroaching vegetation shall be trimmed to ensure valve boxes are accessible. Upon approval, County will supply the valve boxes to reach the specified height. 1.7.3. Minor Repairs • Field repairs not completed on the same day must continue the next day. • Each day repairs are incomplete, the contractor/subcontractor must notify the division and provide them with the work status update. • The division shall supply irrigation parts requested by contractor/subcontractor which the contractor shall pickup at the division warehouse, if parts are unavailable, they shall notify division representative, so they can record the parts and work areas that will be affected by loss of irrigation. • Division representative may authorize contractor/subcontractor to move to the next roadway. • Contractor/subcontractor is responsible for returning damaged and replacement parts to division's warehouse located at 4800 Davis Blvd,Naples, FL;Monday—Friday, from 8:00 a.m. —3:30 p.m. • Failure to return parts as required for Division warehouse accountability, may cause contractor/subcontractor to pay for the parts. 1.7.3.1.Minor repairs include may include: replacement of heads, decoders, nozzles, solenoids, installation or replacement of risers, repairs of lateral PVC pipe or funny pipe breaks, and clear any restricted sprinkler lines. 1.7.3.2. Clear obstructions from or around irrigation heads that prohibit them from being able to rise to their full extent(i.e., sod runners, plant material, grass). 1.7.3.3. Review system and repair any blown-off heads,broken lines,or leaks around heads or valves. Page 5 of 28 Exhibit A-Scope of Services 16A8 1.7.3.4. Clean and adjust sprinkler heads and nozzles to ensure that landscaped areas receive one hundred percent(100%)irrigation coverage and heads are not spraying onto roadways or walkways. Irrigation heads obstructed by the planting beds, it is the responsibility of the contractor to trim the plant material back to ensure that an 18" separation is always maintained. 1.7.3.5. If a longer nozzle is required, the contractor shall change nozzle using County supplied parts. 1.7.3.6. Replace defective and broken heads or nozzles, install or replace defective and/or broken risers, and repair minor breaks or restricted sprinkler lines. 1.7.3.7. Inspect, clean, and replace, if necessary, screen/filters within the sprinkler heads. 1.7.3.8. Minor repairs include replacement of heads, bubblers, nozzles, decoders, and solenoids; installation or replacement of risers; repair of minor/lateral PVC piping breaks or subsurface piping or restricted sprinkler lines, replacement of damaged valve boxes/lids, necessary for the proper and safe operation of the systems. 1.7.3.9. Flag problems and provide a written record to the Road Maintenance Irrigation Supervisor. Unit price includes flags, primer, and glue. 1.7.4. Contractor/Subcontractor Responsibility Contractor/subcontractor has the sole responsibility to notify Division Representative of irrigation problems or additional irrigation maintenance needs they discover during weekly checks. It's their responsibility to ensure that the plant material is flourishing and does not suffer from insufficient irrigation. They must correct any minor irrigation issues. When discovering a major issue, the contractor must bring it to the Division Representative's attention immediately. The contractor/subcontractor may suffer damages for failure to notify Division. 1.7.5. Irrigation Crew Size and Communication Device Contractor/subcontractor irrigation service crew shall consist of two (2) on-site personnel. Crew shall have field communication devices while performing services, so Division Representatives may contact them in the field. Additionally, a laptop or Smart device will be required for virtual connection to the irrigation system. 1.7.6. Irrigation Crew Scheduled Work Segment work shall be completed in one (1) visit; if necessary, a consecutive day may follow to complete the work. This is a requirement so entire segments are completed at the same time. 1.7.7. Irrigation General Maintenance Report Sheets (GMRS) • Contractor/subcontractor must complete one (1)GMRS sheet per controller. • GMRS sheets must be completed in its entirety identifying the controller that was inspected • GMRS must be emailed to Division Landscape and Irrigation Supervisors no later than 6:30 a.m. the next day to complete final inspections. • Contractor /subcontractor must be compliant as written above, so the division inspections are scheduled confirming work was completed. • Failure to comply with these directives may result in invoice rejection for non-payment or non- performance deductions. 2. Site Specific Maintenance Use current techniques and standards approved by the University of Florida, Institute of Food and Agriculture Services (UF/IFAS). 2.1. Must possess knowledge and experience in the hard wood canopy, palm pruning, fertilization, support Page 6 of 28 Exhibit A-Scope of Services AO 16A8 systems, and other aspects of tree care with the ability to recognize, diagnose and report tree defects caused by pest, tree and root structure, and diseases. 2.2. Must adhere to ANSI accredited Standards A300 policies and standards, current edition 2.3. Use ISA Best Management Practices 2.4. Seven main objectives for pruning services are: 1) reduce the risk of failure; 2) provide clearance; 3) reduce shade and wind resistance;4)maintain health;5)influence flower and fruit production;6)improve views; and 7) improve aesthetics. 2.5. Tree and Palm Maintenance There are four(4)categories under tree and palm maintenance: 1. Basic Tree Pruning;2. Structural Tree Pruning; 3. Palm Pruning; 4. Stump and Root Grinding. 2.5.1. Basic Tree Pruning In accordance with ISA Best Management Practices,this category is divided into four(4)primary pruning methods which include: a. Cleaning, b. Thinning, c. Raising, and d. Reducing. 2.5.1.1. Cleaning: the selective removal of dead, diseased, cracked, stubbed, hanging, and broken branches.This service can be performed on trees of any age but is most common on middle- aged and mature trees. This is the preferred method for mature trees because it does not remove live branches unnecessarily. The removal location of branches requires review and approval with Division's Landscape Supervisor. 2.5.1.2. Thinning: the selective removal of small live branches to reduce crown density. Proper thinning retains the crown shape and size and should provide an even distribution of foliage throughout the crown. • Thinning includes removing dead or broken limbs 1-inch diameter or larger; if two limbs are crowning or touching each other, shorten or remove one of them; originate within 12-inches of each other on the trunk, shorten or remove one of them. • Use directional pruning, so future growth is directed away from the roadway, sidewalk, building, street lights, or possible obstruction. • Thinning increases the sunlight penetration and air movement throughout the crown and with increased light and air stimulate, it aids in maintaining interior foliage. • No excessive branch removal on the lower 2/3 of a branch or stem (lion tailing). This may cause adverse effects on the tree and is not an acceptable practice. • Thinning crown requires approval by Division Landscape Supervisor, and the percentage of foliage must be specified. The removal percentage is between 10 through 15 percent and should not exceed 25 percent of the foliage when using pruning to thin methods. 2.5.1.3. Raising: raise, elevate, or lift tree canopy by selective removal of branches to provide vertical clearance. • Crown raising shortens or removes lower branches of a tree to provide clearance for buildings, signs, vehicles, pedestrians, and vistas. Live crown to clear trunk ratio should be no less than 50 percent when raising is completed. • Structural pruning should be considered with raising according to ANSI standards. When raising, the desired clearance should be specified by Division Landscape Supervisor. Page 7 of 28 Exhibit A-Scope of Services 16A8 • Branches over paved areas should be shortened or removed to allow approximately 10-feet over sidewalks, 16-feet over travel lanes, or clearances specified by Division Landscape Supervisor. • Over landscape areas and sidewalks,limbs should be shortened or removed to allow for pedestrian and utility use. • Trees within planting beds, an 8-foot clearance are required or as directed by the Division Landscape Supervisor. • Shortening of branching is the desired method of attaining adequate clearance. • When pruning is completed, approximately 1/3 of the foliage should originate from branches on the lower 2/3 of each tree. 2.5.1.4. Reducing: pruning to reduce is the selective removal of branches and sterns to decrease the height and/or spread of a tree or shrub. • This type of pruning is done to minimize the risk of failure,to reduce height or spread, for utility line clearance, to clear vegetation from buildings,or structures, or to improve the appearance of the plant. • Portions of the crown, such as individual limbs, can be reduced to balance the canopy, provide clearance, or reduce the likelihood of breakage on limbs with defects. Occasionally, the entire crown is reduced. • Reducing or thinning should be considered if cabling is performed. Crown reduction should be accomplished with reduction cuts, not heading cuts. 2.5.2. Structural Tree Pruning Structural tree pruning is the removal of live branches and stems to influence orientation, spacing, growth rate, the strength of attachment, and ultimate size of branches and stems. The removal percentage is between 25—50 percent depending on the tree type. Structural pruning includes basic tree pruning techniques listed below. Note: Refer to Best Management Practices"Tree Pruning"(Revised 2008)Companion Publication to ANSI A300 Part I: Tree, Shrub, and Other Woody Plant Maintenance- Standard Practices, Pruning: page 12 Figure 7. "Structural Pruning of a Small Tree" and Figure 8. "Structural Pruning to be done to ensure more sustainable growth patterns." • Used on young and medium-aged trees to help engineer a sustainable trunk and branch arrangement. Pruning large-maturing trees such as oaks reduce certain defects and spaces main branching along one dominant trunk. • Reduce the number of trunks so that a tree has a dominant leader extending well up into the crown creating a strong crown and durable form. • Subordination can reduce branches, so they remain smaller than about half the trunk diameter, which helps prevent structural failure later. The subordinate or co-dominant stems are removed with structural pruning. • Insubordination primary objective is the removal of one side of a codominant leader(shortening using a drop-crotch cut). o Branches,trunks, or leaders not considered the main leader,2-inch diameter or as determined by the Project Manager or designee should be subordinated or removed. o The main leader shall not be subordinated or removed. Codominant leaders are considered to be two or more branches, trunks, or leaders of approximately the same size, originating near one another. Page 8 of 28 Exhibit A-Scope of Services (to 16A8 o If there is no stem considerably larger than others, then this would be appropriate to subordinate all but one of them. Division Landscape Supervisor approval required where there is an included bark as part of the condition, preference should be given to the removal of one side. 2.5.3. Palm Pruning Remove fronds, flowers, fruit, stems,or loose petioles that may create hazardous conditions. Palms may be pruned for aesthetic reasons to eliminate sprouts and stems or dead fronds and seed pods. • Live healthy fronds should not be removed. If they must be removed avoid removing those that initiate above horizontal. Fronds removed should be severed close to the petiole base without damaging living trunk tissue. • Only those fronds with petiole drooping below horizontal 9:00-3:00 position should be removed. Remove seed pods including those originating among remaining fronds.When removing fronds and seedpods, care should be taken, so those fronds that are to remain are not nicked or wounded. • Climbing spikes shall not be used to climb palms for pruning. 2.5.4. Stump and Root Grinding The contractor must have technical knowledge, ability, and experience in grinding of stumps and roots to remove the root system and stump. 2.5.5. Root Management Must possess a thorough knowledge and experience in root management,to include but not limited to air spade, structural pruning, diagnosis, and root management program. 2.5.6. Palm Management Contractor shall have the knowledge and ability to treat palm diseases through drenches, foliar sprays, injection methods, and provide a fertilization program for palms. 2.5.7. Tree Relocation Periodically, the County must relocate palms and trees within Collier County limits. Contractor must have the knowledge and ability to root prune the tree(s) before relocation. In most cases, Maintenance of Traffic(MOT)will be required in order to perform this work safely. Most in-depth information will be provided at the time that services are needed. 2.6. Fertilization Follow OF/IFAS guidelines for turfgrass fertilization. Contractor/subcontractor must have valid licenses issued by Florida Department of Agriculture and Consumer Services for Limited Urban Commercial Fertilizer Applicator Certification (FDACS LUFAC). • Provide fertilization services four(4)times a year in March, June, September, and December. Only twice (2) a year if using six (6) month application rate. • Contractor shall ensure that fertilization scheduling does not exceed the fertilizer label rate prescribed and complies with state and local ordinances. It is important to note that local fertilizer regulations may prohibit the use of nitrogen fertilizers during the summer months. • Division Representative may request additional fertilizer applications at any time. • Applied at a rate of 1.5 lbs. per 100 square feet. • Broadcasted throughout the median planting beds and turf areas. • All tree pit areas should be fertilized evenly. • No fertilizer rings around trees under any circumstances. If a ring is formed,contractor/subcontractor is required to return to the site and spread the fertilizer correcting the situation at their expense. This Page 9 of 28 Exhibit A-Scope of Services Cj`o 16A8 may include contractor/subcontractor purchasing additional fertilizer because applied fertilizer may not be able to spread. • Fertilizer purchased by Collier County is procured under a County agreement. Staff will coordinate with the contractor to issue fertilizer. • Immediately remove fertilizers from curbs and sidewalk areas to avoid staining. 2.6.1. Fertilization Applications Contractor/subcontractor shall use deflector shields on all application equipment to minimize the inadvertent application of fertilizer on non-plant areas.Contractor shall blow, sweep,or wash back into the landscape any fertilizer deposited on paved or impervious surfaces. • Use "Ring of Responsibility" around or along the shoreline of canals, lakes, or waterways. • Ensure fertilizers and other lawn chemicals do not come into direct contact with the water. • Apply fertilizer only when plants are actively growing. • Clean up spilled fertilizer materials immediately as per University of Florida IFAS recommendations. • Store nitrate-based fertilizers separately from solvents, fuels, and pesticides, because nitrate fertilizers are oxidants and can accelerate a fire. • After fertilizing(other than when watering restrictions apply), irrigate with at least a'/4-inch of water following fertilization to avoid the loss of nitrogen and increase uptake efficiency. If water restrictions apply, the contractor may irrigate as permitted but no more than 1/2-inch following fertilization. • Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for Established Turfgrass Lawns in Three Regions of Florida as provided on the label. 2.6.2. Bed, Tree, Shrub, Palm, Flower, Groundcover Fertilization If landscape plants show nutrient deficient symptoms, the Division Landscape Supervisor shall be notified within 48 hours for appropriate action and approval to treat the materials to maintain plant health. • Broadcast fertilizer uniformly over all the landscaped areas, and consider root location, fertilization objectives, and plant species when applying fertilizer. • In areas where tree or shrub fertilization zones overlap with lawn fertilization zones,contractor shall fertilize one or the other of the plant types, but not both. 2.6.3. Palm Fertilization Palms have different nutritional requirements from other landscape plants. They suffer quickly and conspicuously from inadequate mineral nutrition, whether due to insufficient or incorrect fertilization. Division's Landscape Supervisor will provide the fertilization schedule. Note: Fertilize palms with a granular slow-release fertilizer three to four times per year. An acceptable formulation is 8-0-12-4 (N, P, K, Mg plus micro-elements). 2.6.4. Turf Fertilization Notify Division Landscape Supervisor of any plant or turfgrass nutrient deficiency symptoms and provide the recommended measures for correction. • Treat deficiencies of specific nutrients with applications of the lacking nutrient in accordance with University of Florida IFAS recommendations until deficiencies are corrected, or as directed from Division Landscape Supervisor. Must have prior approval. Page 10 of 28 Exhibit A-Scope of Services 16A8 • The number of applications of fertilizer depends on the type of plant material. Apply the minimal amount of fertilizer needed, or as directed from Division Landscape Supervisor. • Adjust fertilizer rates according to health, maturity, and desired growth patterns. 2.6.5. Fertilization for Establishment During the establishment phase for shrubs, trees, and ground covers, fertilize landscape plants with a slow-release fertilizer as per University of Florida IFAS recommendations. Shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied,the areas shall be watered. 2.7. Pest Control It is required that the contractor/subcontractor performing services have the following licenses and certifications: State of Florida Pesticide License, State of Florida Certified Pest Control Operator and Collier County Pest Control License. Pest Control Firm shall make on-site inspections and provide written reports to the Division Landscape Supervisor monthly. 2.7.1. Contractor shall provide an overall written pest and spray program that shall incorporate ant control and shall meet or exceed the following minimum standards: • Describe procedures, methods, and techniques that will enhance the environment. • Provide the maximum protection for the health, safety, and welfare of the public and environment. • Provide MSDS Sheets for chemicals upon request. • Provide signage where applicable. 2.7.2. Contractor shall make on-site inspections and provide written reports to Division's Landscape Supervisor. 2.7.3. Methods of Application One hundred percent (100%) coverage and penetration shall be provided. Insecticides and Fungicides shall be applied at the proper pressure to provide maximum coverage. • Insecticides should be alternated from time to time to prevent an insect resistance to the application. • Herbicides used in turf areas shall be applied at the proper pressure. • Turf herbicides shall not be applied when the daily temperature exceeds 85 degrees. • Spreader sticker (Nu-Film 17 or equal) shall be incorporated in all spraying of groundcovers, shrubs, trees, palms, and turf areas when recommended by the label. • Spray applications shall be applied during times of"No-Wind" conditions. • No trucks or tractors with bar type tires or a gross weight greater than 3,000 pounds will be allowed within or on the median areas. • At the time of application, provide and place, traffic control meeting Florida Department of Transportation, M.U.T.C.D and Indexes and the County MOT. • All spray applications shall contain a wetting agent within the mix when recommended by the label or the Division Landscape Supervisor. • The pH of water used in the mix must be adjusted to meet pesticides manufacture recommendation, and water pH and method must be documented and provided to the Division Landscape Supervisor. 2.7.4. Rate of Application Page 11 of 28 Exhibit A-Scope of Services 16A8 All chemicals shall be applied at the rates recommended on the manufacturer's labels. 2.7.5. Materials List All insecticides, fungicides and herbicides chemicals to be used on turf areas and on plant materials shall be submitted in writing to Division Landscape Supervisor for review and approval. All chemicals used shall be approved for use by the Environmental Protection Agency for its intended use and area of use. 2.7.6. Application Schedule Division's Landscape Supervisor shall provide approval before applications occur. Contractor /subcontractor that apply chemicals without schedules and prior approval may have invoices rejected by the Division and services not paid. 2.7.7. Turf Areas: Insecticides & Fungicides - Applications on an as needed basis; Herbicides - Application on an as needed basis, Post-emergent in November, January and March or on an as- needed basis with approval. 2.7.8. Groundcovers, Shrubs, and Trees: Insecticides& Fungicides-Applications on an as needed basis with approval 2.7.9. Bed Areas: Herbicides — Applications on an as needed basis, Pre-emergent in February and September; Post-emergent in November, January and March or on an as-needed basis, prior approval by the Division's Landscape Supervisor. 2.7.10. Ornamental & Turf Spraying Overall Ornamental & Turf Spraying of plants, shrubs, and grassed areas within areas included in the contract. • Applications on shrubs and groundcovers shall have the fertilizer blown or fan raked off following the broadcast application. Immediately after the fertilizer is applied, the areas shall be watered. • Applications shall be made to turf the day following irrigation or a rain event when grass blades are dry.In areas where applicable, immediately after the fertilizer is applied,the sprinklers shall be activated to provide 1/4-inch of water to the soil's surface and to dissolve water-soluble particles. • In areas where applicable, immediately after the fertilizer is applied, the sprinklers shall be activated for 30 minutes to bring organic fertilizers to the soil's surface and to dissolve water- soluble particles. • After watering, controls shall be returned to automatic mode. • Remove fertilizers from curbs and sidewalks to avoid staining. 2.8. Pests Management Contractor shall use pesticide applications in accordance with the rules and regulations governing the use of pesticides in Florida and Florida Statutes. 2.8.1. Contractor Responsibilities • Use Integrated Pest Management(I.P.M.) principles and methods. • Use a pest-control strategy only when the pest is causing damage or is expected to cause additional damage than can be reasonably and economically tolerated. Page 12 of 28 Exhibit A-Scope of Services LAo 16A8 • Implement a control strategy that reduces the pest numbers to an acceptable level while minimizing harm to non-targeted organisms. • Post appropriate application signs with each treatment. • Keep records of pest problems identified and control treatment applied. • Record in the records whether the "corrective actions" actually reduced or prevented pest populations, was economical and minimized risks. • Provide a copy of the records to Division. • Refer to past corrective actions when making similar decisions in the future. • Dispose of used containers in compliance with label directions to prevent water contamination. • Follow current University of Florida IFAS pest management recommendations as per IFAS Publication ENY- ENY-298, Landscape Integrated Pest Management, at http://edis.ifas.ufl.edu/in109. 2.8.2. Pest and Spray Program Pest Control Firm shall provide an overall written pest and spray program that shall incorporate ant and rodent control and shall meet or exceed the following minimum standards: • Describe procedures, methods, and techniques that will enhance the environment. • Provide the maximum protection for the health, safety, and welfare of the public and environment. • List of all chemicals. • List application methods. 2.8.3. Documentation • Records must be kept of all pesticide applications. • Documentation shall include but not limited to: date and time of application,weather conditions at the time of application, chemicals applied and the name of the applicator. • Pesticide record shall be submitted as backup with the monthly invoice for payment. • Failure to submit pesticide documentation may deem invoice rejection and non-payment for applications. 2.8.4. Turf Areas Insecticides& Fungicides -Applications on an as-needed basis, with prior approval by the Division Landscape Supervisor. Once approved and sprayed, contractor/subcontractor must submit documentation that states: 1. Date and time of application, 2. Weather conditions at the time of application, 3. Chemical applied, quantity, 4. Applicator name. • Herbicides—Applications on an as needed basis with prior approval by the Division Landscape Supervisor, to include: ❑ Pre-emergent are to be applied in February and September ❑ Post-emergent are to be applied in November, January, and March. • Insecticides & Fungicides - Applications on an as-needed basis, with pre-approval by the Division's Landscape Supervisor. • Groundcover Bed Areas: For example,Lantana,Asiatic jasmine,any perennial or ground cover bed areas that are more prone to being infested by weeds. 2.8.5. Weed management Contractor shall use IPM methods to reduce weeds in turf area. If significant and continuing weed problems occur, Contractor shall notify Division Landscape Supervisor and request authorization for the use of a pre-emergence herbicide.After Division Landscape Supervisor authorizes the use of Page 13 of 28 Exhibit A-Scope of Services 16A8 the herbicide, the contractor shall apply the herbicide per label instructions and in accordance with local and state ordinances. • Optimal insect pest control is most likely achieved in landscapes following IFAS recommended cultural practices to promote healthy plants and conserve natural biological control organisms. • Contractor shall use IPM practices to manage insects in the landscape, which include: ❑ Proper insect identification. ❑ Active monitoring of insect activity and abundance. ❑ Utilizing mechanical and cultural practices first, when available. ❑ Preserving natural, biological control organisms. ❑ Spot-treating insect pest-infested areas when possible, rather than cover spraying the landscape. • When possible, the contractor shall use selective, reduced-risk insecticides rather than broad- spectrum, non-selective products. This conserves natural predators and parasitoids in the landscape that are attacking other plant pests. • Contractor shall treat fire-ant mounds individually as they occur with bait formulas.Place fresh bait surrounding the mound without disturbing the mound itself • Contractor must broadcast baiting at the beginning of spring and broadcast treatment in recreation and common areas only as needed. • As needed,the contractor shall treat sap-feeding pests like southern chinch bug,mealybugs,and scale insects using systemic or translaminar products that get into plant material to be ingested by the insect. • Contractor shall utilize up-to-date UF/IFAS management recommendations for specific landscape insect pests. 2.8.6. Plant Disease Correct cultural practices are the key to control of plant diseases, especially proper irrigation. Root rots and foliar leaf spots in turfgrass and plant beds often occur when excessive moisture is present for extended periods. Contractor/subcontractor shall notify Division Landscape Supervisor of any outbreaks that occur and may recommend reducing the frequency of irrigation. If the disease is significant and persistent, contractor /subcontractor may apply a fungicide that is approved by Division Landscape Supervisor. 2.8.7. Growth Regulator Trimtect® or Equivalent to be used for Shrubs, Groundcovers, and Bedding Plants. Follow manufacturer's recommendations for application and amount of water needed. 2.8.7.1. Application Timing: • Natural Appearance: Apply when shrubs reach desired appearance. Slow growth will start two weeks later. • Manicured Look: Prune back shrub, allow re-growth to tip back, then apply the growth regulator. • Sheared Look: Dormant Shrub Trimming: Apply Growth Regulator just after bud break and leaf expansion. Growing Season Shearing: Shear shrub to a formal look. Apply Growth Regulator within one week after trimming. Page 14 of 28 Exhibit A-Scope of Services 16A8 2.8.7.2.Foliar Application: • Apply to dry foliage,just after bud break and leaf expansion during the growing season. • Before applying Growth Regulator, remove any dead leaves, trash, and any other debris that could prohibit spray. • Apply within 1-2 weeks after pruning for best results. • Apply as a spray-to-drip application, ensuring the foliage, canopy, and all woody stems are thoroughly covered. • Completely spray the entire plant. • Avoid application if rain is imminent. • Spray to drip on leaves, green twigs, and shoots. 2.9. Chemical Records Documentation Records of all applications shall be kept according to state or federal regulations. According to the Department of Environmental Protection, the Records may include, but are not limited to, the following information: • Application date and time • Applicator's name • Personnel that is directing or authorizing the application • Application weather conditions at the time of application • Target Pest • Chemical used (trade name, active ingredient, amount of formulation, amount of water) • Adjuvant/surfactant and amount applied if used • Area treated (acres or square feet) and location • Quantity of pesticide used • Application equipment • Any Additional remarks, such as the severity of the infestation or life stage of the pest • Follow-up date to check the effectiveness of the application. 3. ALTERNATIVE SERVICES The items listed in this section are for services and commodities that are "as needed" by the Division. The Division may request them throughout the contract term. If these items are requested,the Division will request quotes from the contractor; if the contractor is unable to provide the commodities or services, and informs the Division, the Division shall request quotes off contract following the Procurement Ordinance for informal competition (purchases $3,000 but not greater than $50,000). 3.1. Mulch The division may request contractor to supply mulch with labor to install or labor only to install County supplied mulch. The division reserves the right to utilize other contracts for these services. Forestry Resources is the supplier for this organic Premium Grade A mulch,that is color enhanced brown with slight red hue, and named "Collier County Brown or Old Florida Blend Mulch." • The formula is: 40 Rojo, 7 lb., containing an ionized colorant to resist bleeding and staining, color enhanced that is fade resistant, and has a non-toxic biodegradable coating. • It is derived from 100% Pine commercial logging or harvesting from recycled materials such as land clearing. • It must contain only natural wood fibers, contaminate free, and cured to eliminate seed germination of invasive plants or weeds. • Shredded to a size no larger than three and 3-1/2-inches, and not too thin that it degrades rapidly. Page 15 of 28 Exhibit A-Scope of Services Cto 16A8 • Mulch pieces exceeding 3-1/2-inches must be removed. • Organic mulch in areas where there is no mulch or new plantings requires 4-inches of non-compacted or unsettled depth that is measured from the existing soil grade. Before mulch placement, remove all weeds and rake level to establish the correct finished grade. • Non-organic mulch such as washed shell or gravel shall have a 3-inches non-compacted depth. • Re-mulch or top dress non-organic mulch areas to ensure a 3-inches depth is maintained. • Re-mulching of plant beds and individual plants shall have 2-inches of non-compacted layer applied once a year during March or April and November or December. • Leave 2-inches of space from plant bases. • Leave 12-inches to 18-inches of space from tree or palm trunks. • Apply new mulch in a level profile consistent with pre-existing grades, so that the final depth of both existing and new layers have a minimum of 2-inches and not to exceed 3-inches. • Do not apply mulch against trunks, plant bases, on plants, or plant stems; taper mulch down to the soil at these locations. • Locations where the existing mulch bed is in contact with paved surfaces (i.e., sidewalks, roadway edges, or curbing and driveways), the contractor shall lightly trench the mulch-hard surface bed line to better contain the existing and applied mulch. • Rake or sweep mulch off hardscape areas,turf, and plant beds. • Rake smooth mounded areas so that depth does not exceed 3-inches. • Maintain mulch areas 1-foot from the back edge of curbs. • Maintain mulch in median planting beds as pathways for maintenance workers. This will aid in keeping plant material from encroaching into roadways. • Do not place mulch on or over valves or valve boxes. • Improperly installed must be corrected immediately, at no additional charge to the County. • Mulching services to be completed within the established time parameters. 3.2. Pressure Cleaning Pressure cleaning services may be requested for hardscape areas such as bricks, curbing, pavers, sidewalks, and paved areas to remove tire marks and other deposited dirt. The division Supervisor will authorize the work to start. If the contractor encounters hardscape damages while providing services, they shall immediately notify the division's Supervisor. The unit price for this service is lump sum and it is inclusive of all costs to complete the work. • Sealing of paving areas may be at the direction of the Division's Supervisor on a time and material basis. • Pressure cleaning equipment must have adequate power to remove pavement markings without destabilizing the pavers. Contractor may be required to re-sand paver joints if destabilized. • Upon finding damage to the brick curbing or paving, immediate notification to the Division's Supervisor is required. Following the notification,and with approval from the Division's Supervisor, the contractor shall clean-up debris if present, and flag off the areas with protective barriers and high visibility hazard tape. An hourly labor rate shall apply all-inclusive of equipment, materials, and disposal fees. • It is at the Division Landscape Supervisor's discretion to utilize the contractor, use in-house labor, or quote work for the removal, replacement, and repairing of brick curbing and pavers. 3.3. Emergency Response Labor Hours The contractor must be available to respond as follows for emergency call outs that occur Monday through Friday after 5:00 p.m. and be available 24 hours during weekends and holidays. • At the Contract Kick-Off meeting,the contractor shall designate two(2)employees that will represent Page 16 of 28 Exhibit A-Scope of Services 16A8 the company for emergency calls requested by the division representative. They shall provide names and contact information. • In the event of an emergency, the division representative shall contact the contractor's designated emergency contact personnel by phone. If the contractor's employees were unable to immediately take the call, they must contact the division representative within one (1) hour of the division representative's call. • Following the conversation with the division representative, the contractor's employee shall respond onsite at the emergency location within two(2) hours. • Upon arrival at the emergency response location,the contractor shall remove unsafe conditions,which would adversely affect the health, safety or welfare of the public. If the contractor is unable to do so, they must immediately notify the division representative. • Failure to respond as stated above may result in a$100 penalty per incident; penalty enforcement is at the division's discretion. 3.4. Landscape Personnel Labor Hours Line items shall be used for miscellaneous landscaping as directed by the Landscape Division. 3.5. Irrigation Personnel Labor Hours&Irrigation Equipment These line items shall be used for major repairs as outline below or other irrigation work as directed by the Division's Irrigation Supervisor. • Major irrigation repairs may include, but not limited to Valve cleaning and repairs, controllers, electrical wiring, and main lines. • Major repairs are more extensive work, and they are not included in weekly irrigation services. • Major repairs line items include Irrigation Supervisor hourly rate, Irrigation Technician hourly rate, and Irrigation Equipment usage rate. • Irrigation Equipment hourly usage rate shall only be invoiced when the equipment is being used during work. 3.6. Tree and Palm Maintenance Services Work may require re-planting,re-standing,and stake for fallen or leaning plant material,trees,and palms. Unit price includes materials to complete the work,equipment, machinery,cranes, fuel, labor,equipment operators, Maintenance of Traffic(MOT)and its equipment(i.e. arrow board, cones, etc..), water wagon or truck, and white spray paint to mark and identify irrigation lines that are visibly broken. If County's irrigation system is not functioning while performing services, the contractor/subcontractor is responsible to water the trees or palms that are being replanted and staked to eliminate air pockets and to allow the soil to settle. Contractor shall provide the water and watering equipment to perform the service. 3.6.1. Root Pruning, Replanting, and Staking of Palms and Trees Includes cutting and removing circling roots or defective roots, and it also removes root defects near the trunk base. Following pruning replant or re-stand the palm or tree and install staking and guy materials. Refer to IFAS Storm Publication,by Dr.Ed Gilman;American National Standards Institute.2001. American National Standard for tree care operations—Tree, Shrub, and Other Woody Plant Maintenance—Standards practices(Pruning).ANSI A300(part 1).New York: American National Standards Institute. Page 17 of 28 Exhibit A-Scope of Services ID 16A8 3.6.2. Removal (Trees& Palms) Removal of trees or palms that no longer have viable life, pose risks in the public right-of-way, damaged trees that cannot be pruned,trees that are unable to grow and develop a safe viable crown with restoration pruning, or crown reduction that may cause property damage or personal injury. The unit costs include labor, equipment,machinery,rootball and stump removal, soil replacement, loading and hauling debris to a disposal site, and disposal fees. 3.6.3. Stump Tip Over's Tree and palm stump tip over work consists of removing rootball and stumps that were damaged by accidents, weather events, disease, or damage. Cost inclusive of labor, equipment, machinery, removal of rootball and stump, loading and hauling debris to a disposal site, and disposal fees. 3.6.4. Soil Replacements Cost inclusive of providing soil, equipment, materials, and labor to deliver and install. 3.6.5. Debris Removal Cost includes labor, equipment, materials, debris loading and hauling to a disposal site, and disposal fees. 3.7. Equipment with Operator Rates Contractor's hourly unit price shall be all inclusive of equipment, equipment operator, fuel, labor, supplies, from portal to portal. The equipment hourly usage rates shall only be invoiced when the equipment is being used. 3.8. Traffic Accident Cleanup Work consists of hourly labor for removal of damaged plant materials, accident debris, equipment to cleanup site from traffic accident,hauling disposed debris and materials to a disposal site,blowing mulch from roadway and hardscapes surfaces, re-installing non-damaged plant materials that have a viable life, and arranging the other disturbed materials to the correct landscape design. 3.9. Materials Markup Percentage Materials markup percentage for non-bid line items is 10%. Reimbursement of non-bid line items requires the contractor to submit the receipts showing the cost of goods to verify markup percentages. Failure to provide backup receipts showing costs of goods will result in invoice rejection. 4. GENERAL INFORMATION 4.1. Work Area Conditions Contractor agrees and accepts awarded work areas are in an"as is"condition. It is their sole responsibility to complete a site visit and inspection the area before submitting bids. 4.2. Contractor's Work Schedule Work schedules sent to the Landscape Division, shall be scheduled in a manor, to complete the work in one (1) visit. Do not move to the next roadway until the segment is completed, or unless directed the Landscape Division. • Contractor shall provide work schedules before starting work; THIS IS A MANDATORY REQUIREMENT. • Services for this contract require inspections, so schedules are mandatory. • Failure to provide work schedule(s) may result in services not paid. Page 18 of 28 Exhibit A-Scope of Services 16A8 • Work schedules must be sent in advance, before work starts, via email to the Division's Landscape & Irrigation Supervisors the week prior, if this is not feasible,the deadline for submission is Monday by 6:30 a.m. before services commence. Work schedules are Monday through Friday when County offices are open, unless approved by the Division. • Schedules must list crew member names, service dates, times, and locations. • Irrigation services are weekly; dependent upon conditions site conditions, the schedule may be decreased or increased at the division's discretion. • If the contractor changes the work schedule from what was originally submitted, they shall immediately notify the Landscape Division. This is a mandatory requirement for contract compliance. • The Division reserves the right to change schedules as needed for seasonal,weather,work conditions, budgetary, or if it is in the best interest of the County. 4.3. Crew Sizes The minimum crew sizes for services are listed below. • Routine Landscape Maintenance: one(1) crew consisting of six (6) employees. • Chemical applications: at minimum, two (2) employee crew. • Irrigation: at minimum, two (2) on-site employees. o Crew shall have field communication devices while performing services, so Division Representatives may contact them in the field. o Crew shall be equipped with a laptop or Smart device for virtual connect to the irrigation system. 4.4. Contractor's Employees Employees shall be fully trained, licensed and certified, insured, and be able to effectively communicate with County staff, and capable of safely operating equipment and vehicles. 4.5. Safety Contractor shall use caution while working in County Right-of-Way and roadways. Contractor/subcontractor shall use extra caution when spraying chemicals to avoid harm to others and avoid damage to non-targeted plant materials. Chemicals spills shall be reported by contractor/subcontractor employees to the Division and Florida Department of Environmental Protection (FEDP) if required. Any damages that require repairs or replacement shall be the contractor/subcontractor responsibility at no cost to the County. 4.6. Maintenance of Traffic(MOT) Contractor is responsible in maintaining MOT Intermediate Level Certification to perform services in the ROW and medians. Contractor shall have MOT devices for adequate traffic control, and depending on the roadway, it may include: signage, arrow boards, message boards, warning devices, barriers, and flagmen. • MOT is required for the safety and protection of Contractor's employees and motorists during the performance of services in the ROW and medians. • Contractor's sole responsibility for safety in the work zone. • MOT shall conform to the latest edition of the FDOT,Design Standards, 600 series, and The Manual on Uniform Traffic Control Devices (MUTCD) • Contractor or sub-contractor will be required to have current FDOT approved MOT Intermediate Level Certification for FDOT,Design Standards,600 series for work in ROW medians and roadways. Page 19 of 28 Exhibit A-Scope of Services L ts-O 16A8 • Contractor's employee responsible for the setup and maintenance of the traffic control plan shall possess FDOT approved certification in their name, and they must be readily available within twenty (20) minutes of the initial contact for work zone safety issues. 4.7. Lane Closure No lane closures are permitted between the hours of 7:00 AM through 9:00 AM and 3:30 PM through 6:30 PM on weekdays. Lane closures require Maintenance of Traffic (MOT) with the proper placement of lane closed signs,pre-warning signs,arrow boards,traffic cones,etc. It is mandatory that your company notifies Growth Management Department, Customer Service Specialist or designee, on Wednesday before lane closure(s) so it can be announced in Collier County's public Road Alert Notification. 4.8. Damages Contractor negligence in the performance of services causing damages shall be repaired or replaced at the Contractor's expense within seventy-two (72) hours. Some examples of negligence resulting in damages are dying plants, shrubs, trees, grass or foliage because of contract performance neglect by the contractor, contractor's employees, or subcontractors. Failure of the contractor to provide ramps or other devices to gain access over the curbs into medians causing curb or turf areas damages requires replacement at the contractor's expense. 4.9. Accident Reporting Contractor shall be responsible each week to contact the County personnel to report any accidents or thefts involving or occurring within the areas covered by this Contract. Should accidents or thefts occur, the contractor shall photograph the damage or loss and provide that photo the division Supervisor, at no additional cost. If assistance is requested by law enforcement, emergency personnel or others, the costs are included in the unit price. 4.10. Key Personnel Contractor/subcontractor shall provide the division with key personnel, and an assign a Project Manager, Supervisor, and Crew Leader. • Contact information must be provided to division at the contract kick-off meeting. It must include emails, business, and cell phone numbers. • Contact employees must be English speaking and effectively communicate with Division staff. • Work issued to the Project Manager and Supervisor/Crew Leader must have their full attention ensuring the schedule progresses daily, work remains constant, and they bid specifications. • For key personnel absence, contractor/subcontractor shall immediately notify Division with substitution personnel providing their names and contact information via email. • Division reserves the right to remove key personnel from a contract that fails to communicate and ensure services are performing per contract specifications effectively. 4.11. Meetings Either party may request meetings throughout the contract term,and it may require mandatory attendance. There are no additional costs to the County for these meetings. Page 20 of 28 Exhibit A-Scope of Services 16A8 4.12. Work Delays/Time Extensions Inclement weather, Acts of Force Majeure, or unforeseen circumstances at no fault of the contractor/subcontractor causing work delays. An example of an inexcusable delay is the contractor having insufficient equipment to complete services. The contractor/subcontractor shall immediately notify the division supervisor of any work delays, and within twenty-four (24) hours, follow-up in an email explaining the delay.The division supervisor will review the request to determine if the delay is at no fault of the contractor/subcontractor. 4.13. General Maintenance Report Sheets (GMRS) GMRS shall be completed on a weekly basis, signed by contractor and submitted via email to the Division's Landscape Supervisor the next day following completion of services. 4.14. Inspections Contractor shall email work schedules to the division Supervisors before work begins for inspections. • Any work deficiencies noted during an inspection shall be corrected before final acceptance at the Contractor's expense. Deficiencies will be corrected within 48 hours after receipt of notification. • Contractor's Supervisor or Project Manager is required to conduct on-site inspections with division's Supervisor, weekly or monthly, to verify services are being performed satisfactorily per the contract specifications. 4.15. Utilities Contractor shall be responsible in exercising pre-cautions while working near utilities. • Before digging, contractors are required to call Sunshine 811 at 811 or 800-432-4770, Monday — Friday from 7:00 a.m.—5:00 p.m. • Sunshine 811 requires two (2) full business days' notice. Any damage to utilities is the Contractor's sole responsibility, and at no cost to the County. 4.16.Non-Performance Penalties The County reserves the right to assess non-performance penalties for goods not delivered; services not performed;work deficiencies not corrected; Monthly task schedule service line items that were omitted and not performed; services not performed in accordance with the specifications and contract documents; or services not completed within the timelines. The County will not pay for service line items that were omitted, incomplete, or work deficiencies that were not corrected. Non-Performance Penalty Line Items Penalty Amount Median Mowing, Edging & Street $200 per day, per area Cleaning Side ROW Mowing, Edging, & Street $200 per day, per area Cleaning Weeding $200 per day, per area General Site Trimming $150 per day, per area Trash Removal $150 per day, per area All other service line items not listed $150 per day, per area Page 21 of 28 Exhibit A-Scope of Services s'i 16A8 Note: Service task line items where the contractor failed to perform or complete the work,the County may choose one of the following options, and the contractor may be liable to pay the associated costs. The County reserves the right to select an option below that meets the needs of the County to complete the work, or they may choose another method. (a) Utilize County staff to complete the service line item(s). The contractor may liable to reimburse the County the actual costs for labor, materials, fuel, and equipment. (b) Staff to solicit a Request for Quote following the County's Purchasing Ordinance. The contractor may be liable to reimburse the County at the quoted price following the completion of services by the quoted contractor. (c) Request services utilizing another County landscape maintenance agreement. The contractor may be liable to reimburse the County at those contracted rates. 4.17. Compensation Invoices submission for payment approval must be accurate and complete with details of services performed or commodities purchased. ❑ Payment shall be approved for schedule line items or work completed that is satisfactory by the division Supervisors. ❑ Non-bid line item purchases shall have markup percentage applied with receipts provided for costs verification. ❑ Invoices will be rejected for inaccurate information. ❑ Invoice must include, at a minimum: Division Name, Contract Number, Purchase Order Number, Work Order Number(if applicable), Details of Services Performed or Commodities Purchased, and if there are Non-Bid Line Items, the contractor's cost for each item plus the percentage markup. Page 22 of 28 Exhibit A-Scope of Services 16A8 EXHIBIT A SITE SPECIFICATIONS Immokalee Road from Collier Boulevard to Wilson Boulevard Work Area 18B/Approximately 5.0 miles This work area is currently under construction for landscape and irrigation installations. The estimated final completion is in December 2019. Work areas shall be accepted"As Is." It is highly recommended that Contractors visit the site before bidding for a full assessment. ❑ Improved median numbers 44 through 64 o North and South right-of-way areas(Alternative Service). Median# Plant Beds Sod Pavers Square Feet Square Feet Square Feet 44 0 0 610 45 6,141 0 2,039 45A 0 0 572 46 22,836 0 808 47 13,019 0 0 48 0 0 820 49 11,005 0 0 50 0 0 753 51 7,092 7,323 0 52 17,868 0 0 53 18,044 0 0 54 14,785 0 55 13,623 0 0 56 8,968 4,943 0 57 12,746 0 0 58 8,655 0 0 59 26,421 0 0 60 8,668 5,358 0 61 11,980 7,151 387 62 7,930 0 333 63 21,697 12,860 0 64 40,348 0 0 TOTALS 271,826 37,635 6,322 MEDIAN #44 Quantities Scientific Name Common Name Details N/A N/A Pavers 10 Sabal palmetto Sabal Palm MEDIAN#45 Page 23 of 28 Exhibit A-Scope of Services 16A8 Quantities Scientific Name Common Name Details 5 Caesalpinia granadillo Bridal Veil 234 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 410 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers MEDIAN#45A N/A N/A Pavers MEDIAN#46 11 Caesalpinia granadillo Bridal Veil 57 Sabal palmetto Sabal Palm 627 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut 247 Mimosa strigillosa Sensitive Plant 414 Mulnebergia capillaris Muhly Grass 384 Pennisetum setaceum'Alba' White Fountain Grass MEDIAN#47 8 Chlorisia speciosa Floss Silk Tree 14 Quercus virginiana Live Oak 6'CT min. at planting 82 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 182 Liriope muscari 'Emerald Liriope Goddess' p 74 Zamia floridana Coontie MEDIAN#48 N/A N/A Pavers MEDIAN#49 2 Quercus virginiana Live Oak 6'CT min. at planting 28 Sabal palmetto Sabal Palm 47 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 79 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 357 Mulnebergia capillaris Muhly Grass 103 Spartina bakerii 'Blue Green' Cord Grass 32 Strelitzia reginae Orange Bird of Paradise 89 Zamia floridana Coontie MEDIAN#50 N/A N/A Pavers MEDIAN#51 11 Quercus virginiana Live Oak 159 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 938 Bulbine frutescens Bulbine 15 Strelitzia reginae Orange Bird of Paradise 69 Zamia floridana Coontie MEDIAN#52 3 Bursea simarubra Gumbo Limbo 53 Sabal palmetto Sabal Palm 215 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 173 Bulbine frutescens Bulbine 435 Ernodia littoralis Golden Creeper Page 24 of 28 Exhibit A-Scope of Services 16A8 MEDIAN#52 Quantities Scientific Name Common Name Details 173 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 402 Mulnebergia capillaris Muhly Grass N/A N/A Pavers 51 Serenoa repens'Cinerea' Silver Saw Palmetto 15 Strelitzia reginae Orange Bird of Paradise MEDIAN#53 3 Quercus virginiana Live Oak 6'CT min. at planting 44 Sabal palmetto Sabal Palm 246 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 1459 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 499 Mulnebergia capillaris Muhly Grass 265 Tripsacum floridana Dwarf Fakahatchee Grass MEDIAN#54 24 Pinus elliottii'Densa' South Florida Slash Pine 4 Quercus virginiana Live Oak 6'CT min. at planting 174 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers Liriope muscari'Emerald 1087 Goddess' Liriope 514 Mimosa strigillosa Sensitive Plant 86 Serenoa repens'Cinerea' Silver Saw Palmetto MEDIAN#55 20 Quercus virginiana Live Oak 6'CT min. at planting 11 Taxodium distichum Bald Cypress 178 Arachis pintoi 'Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 500 Bulbine frutescens Bulbine 428 Ernodia littoralis Golden Creeper Liriope muscari'Emerald 645 Goddess' Liriope 130 Mulnebergia capillaris Muhly Grass MEDIAN#56 7 Quercus virginiana Live Oak 6'CT min. at planting 2 Quercus virginiana Live Oak 9'CT min. at planting 14 Taxodium distichum Bald Cypress 161 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers Liriope muscari 'Emerald 721 Goddess' Liriope 99 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 143 Mulnebergia capillaris Muhly Grass 22 Zamia floridana Coontie MEDIAN#57 14 Sabal palmetto Sabal Palm 5 Sabal palmetto Sabal Palm 16'slick trunk at planting 11 Taxodium distichum Bald Cypress 374 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers Page 25 of 28 Exhibit A-Scope of Services 16A8 69 Ernodia littoralis Golden Creeper MEDIAN#57 Quantities Scientific Name Common Name Details Liriope muscari'Emerald 646 Goddess' Liriope 132 Mulnebergia capillaris Muhly Grass 115 Sophora tomentosa truncata Yellow Necklacepod MEDIAN#58 10 Sabal palmetto Sabal Palm 4 Sabal palmetto Sabal Palm 16' slick trunk at planting 203 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 182 Ernodia littoralis Golden Creeper 149 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 20 Serenoa repens'Cinerea' Silver Saw Palmetto 71 Tripsacum floridana Dwarf Fakahatchee Grass MEDIAN#59 18 Phoenix robelenii Pygmy Date Palm Double 17 Pinus elliottii 'Densa' South Florida Slash Pine 10 Quercus virginiana Live Oak 6'CT min. at planting 35 Sabal palmetto Sabal Palm 633 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 364 Chrysobalanus icacco Horizontal Cocoplum 'Horitontalis' 73 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 374 Pennisetum staceum'Alba' White Fountain Grass 54 Serenoa repens'Cinerea' Silver Saw Palmetto 126 Sophora tomentosa truncata Yellow Necklacepod MEDIAN#60 5 Bursea simarubra Gumbo Limbo 9 Myrcianthes fragruns standard Simpson Stopper Tree 4 Quercus virginiana Live Oak 6'CT min. at planting 2 Quercus virginiana Live Oak 9'CT min. at planting 128 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 182 Carissa macrocarpa'Emerald Dwarf Carissa Blanket' 131 Ernodia littoralis Golden Creeper 351 Liriope muscari'Emerald Liriope Goddess' p 68 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 102 Mulnebergia capillaris Muhly Grass 15 Strelitzia reginae Orange Bird of Paradise 10 Zamia floridana Coontie MEDIAN#61 5 Bursea simarubra Gumbo Limbo 3 Quercus virginiana Live Oak 6'CT min. at planting 2 Quercus virginiana Live Oak 9'CT min. at planting Page 26 of 28 Exhibit A-Scope of Services �rO 16A8 26 Sabal palmetto Sabal Palm 50 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers MEDIAN#61 Quantities Scientific Name Common Name Details 191 Carissa macrocarpa'Emerald Dwarf Carissa Blanket' 120 Ernodia littoralis Golden Creeper 99 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 175 Mulnebergia capillaris Muhly Grass 128 Sophora tomentosa truncata Yellow Necklacepod 25 Zamia floridana Coontie MEDIAN#62 1 Chlorisia speciosa Floss Silk Tree 12 Sabal palmetto Sabal Palm 322 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 68 Chrysobalanus icacco Horizontal Cocoplum 'Horitontalis' 145 Mimosa strigillosa Sensitive Plant Groundcover-purple flowers 64 Pennisetum staceum'Alba' White Fountain Grass 25 Serenoa repens'Cinerea' Silver Saw Palmetto MEDIAN#63 10 Bursea simarubra Gumbo Limbo 6 Caesalpinia granadillo Bridal Veil 11 Myrcianthes fragruns standard Simpson Stopper Tree 14 Phoenix robelenii Pygmy Date Palm Double 14 Pinus elliottii South Florida Slash Pine 11 Quercus virginiana Live Oak 6'CT min. at planting 14 Sabal palmetto Sabal Palm 16 Taxodium distichum Bald Cypress 163 Arachis pintoi 'Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers Chrysobalanus icacco 261Horitontalis' Horizontal Cocoplum 259 Pennisetum staceum'Alba' White Fountain Grass 65 Serenoa repens'Cinerea' Silver Saw Palmetto 120 Sophora tomentosa truncata Yellow Necklacepod 108 Spartina bakeri var. 'Blue Cord Grass Green' 28 Zamia floridana Coontie MEDIAN#64 6 Bursea simarubra Gumbo Limbo 2 Chlorisia speciosa Floss Silk Tree 6 Lysiloma speciosa Wild Tamarind 7 Myrcianthes fragruns standard Simpson Stopper Tree 5 Phoenix robelenii Pygmy Date Palm Double 4 Quercus virginiana Live Oak 6'CT min. at planting 43 Sabal palmetto Sabal Palm Page 27 of 28 Exhibit A-Scope of Services 16A8 16 Taxodium distichum Bald Cypress 1159 Arachis pintoi `Golden Glory' Golden Glory Perennial Peanut Groundcover-yellow flowers 340 Ernodia littoralis Golden Creeper MEDIAN#64 Quantities Scientific Name Common Name Details 2274 Liriope muscari'Emerald Liriope Goddess' 340 Mimosa strigillosa Sensitive Plant Groundcover- purple flowers 195 Mulnebergia capillaris Muhly Grass 296 Pennisetum staceum'Alba' White Fountain Grass 60 Serenoa repens'Cinerea' Silver Saw Palmetto Fertilization: Shrubs,Ground Coy er,and Planted Median Areas Calculations are based on the following square footage quantities Type Square Footage Quantities Shrubs/Ground Cover Beds 271,826 Sod Areas 37,635 Combined Total Square Foot Coverage Area 309,461 NOTE: Total fertilization coverage services is a maximum of four(4)times per year if utilizing 50%slow release for a total of 128 bags,or twice(2)per year if utilizing 100%slow release,six-month formula for a total of 64 bags. Palm specific fertilization(0-0-22)happens two(2) times per year. Month Formulation Application Rates LBS. SQ FT #50 Bag Qty March 8-2-12 1.5 100 42 June 8-2-12 1.5 100 42 July 0-0-22 So-Po-Mag 10 1,000 1 September 8-2-12 1.5 100 42 October 0-0-22 So-Po-Mag 10 1,000 1 November 8-2-12 1.5 100 42 Comments: Additional 8-2-12 4 Mg Palm Blend -Additional Fertilizer: 375 Sabal Palms @ 6 lbs. each=Approximately 45 additional#50 bags per applica tion Mowing: Median & Right-of-Way(ROW) SITE AREA SQUARE FEET ACRES Medians 37,635 .86 Alternative Service: Mowing Side Right-of-Way (ROW) SITE AREA SQUARE FEET ACRES North ROW 679,536 15.6 South ROW 1,026,709.2 23.57 TOTALS 1,706,245.20 39.17 Page 28 of 28 Exhibit A-Scope of Services 16A8 Exhibit B Fee Schedule following this page (pages 1 through 3 ) Page 16 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.1) �1 16A8 ITB# 19-7662 BID SCHEDULE IMMOKALEE ROAD LANDSCAPE MAINTENANCE (COLLIER BLVD TO WILSON BLVD) PRIMARY VENDOR WORK AREA 18B APPROXIMATELY 5.0 miles MAINSCAPE INC WORK AREA 18B:Immokalee Road from Collier Blvd to Wilson Blvd Year 1 Prices Year 2 Prices Year 3 Prices 1. ROUTINE MAINTENANCE Item Description Qty UOM Unit Price Unit Price Unit Price 1 Median Mowing&Edging 52 Weekly $ 86.99 $ 86.99 $ 86.99 3 Weeding 52 Weekly $ 738.75 $ 738.75 $ 738.75 4 General Site Trimming 12 Monthly $ 10,548.09 $ 10,548.09 $ 10,548.09 5 Street Cleaning 52 Weekly $ 161.69 $ 161.69 $ 161.69 6 Trash Removal 52 Weekly $ 242.53 $ 242,53 $ 242.53 7 Irrigation System Maintenance&Repair 52 Weekly $ 707.60 $ 707.60 $ 707.60 2.SITE SPECIFIC MAINTENANCE TREE&PALM MAINTENANCE Canopy Trees (April-September) Unit Price Unit Price Unit Price 8 Gumbo Limbo 29 Each $ 87.50 $ 87.50 $ 87.50 9 Bridal Veil Trees 22 Each $ 58.50 $ 58.50 $ 58.50 10 Floss Silk Trees 5 Each $ 58.50 $ 58.50 $ 58.50 11 Wild Tamarinds 6 Each $ 87.50 $ 87.50 $ 87.50 12 Simpson Stopper Tree Form 29 Each $ 17.50 $ 17.50 $ 17.50 13 Slash Pine 55 Each $ 17.50 $ 17.50 $ 17.50 14 Bald Cypress 68 Each 5 75.00 $ 75.00 $ 75.00 Palms(June) Unit Price Unit Price Unit Price 15 Pygmy Date Palms 37 Each S 0.01 $ 0.01 $ 0.01 16 Sabal Palms 366 Each $ 23.75 $ 23.75 $ 23.75 Palms,Seed Pod Removals,as needed Unit Price Unit Price Unit Price 17 Pygmy Date Palms 37 Each $ 0.01 $ 0.01 $ 0.01 18 Sabal Palms 366 Each $ 17.50 $ 17.50 $ 17.50 FERTILIZATION:Groundcover,Shrub,Tree,&Palm Unit Price (Mit Price Unit Price (Granular-County supplied / Liquid-Contractor supplied) Application labor rate only(Granular fertilizer 8-2-12,County supplied), 19 Turf,Groundcover,Shrubs,Trees;(309,461 SF @ 1.5 lbs/10OSF= Approx 186 50 LB Bag $ 15.50 $ 15.50 5 15.50 93 bags per application two times per year Application labor rate only(Granular fertilizer,So-Po-Mag(0-0-22)County 20 1 50 LB Bag $ 10.50 $ 10.50 $ 10.50 supplied),Palms,Approx 1 bag per application,as needed 21 Application labor rate only(Granular fertilizer 8-2-12,County supplied), I 50 LB Bag $ 15.50 $ 15.50 $ 15.50 Additional for Palms;Approx 1 bag per application,as needed 22 Application labor rate only(Granular fertilizer,Micronutrients,County 1 50 LB Bag $ 1550 $ 15.50 $ 15,50 Supplied) 23 Application labor&materials(Drench) I Lump Sum $ 2,757.94 $ 2,757.94 $ 2,757.94 (Sequestrene Iron,Contractor supplied) 0 16A8 Item Description Qty UOM Unit Price Unit Price Unit Price 24 Application labor&materials I Lump Sum $ 1,838.62 $ 1,838.62 $ 1,838.62 (20-20-20 w/Ferromec AC 13-0-0 plus 6%Iron,Contractor supplied) ORNAMENTAL&TURF SPRAYING: Turf,Groundcover,Shrub,Tree,and Palm (Contractor supplied Unit Price Unit Price Unit Price chemicals) 25 Insecticides&Fungicides Application Labor&Materials(Foliar) 1 Lump Sum $ 7,764.46 $ 7,764.46 $ 7,764.46 26 Insecticides&Fungicides Application Labor&Materials(Drench) 1 Lump Sum $ 1,247.11 $ 1,247.11 $ 1,247.11 27 Insecticides&Fungicides Application Labor&Materials(Turf) 1 Lump Sum $ 1,101.06 $ 1,101.06 $ 1,101.06 28 Herbicides Application Labor&Materials(Pre or Post Emergent) 1 Lump Sum $ 6,497.64 $ 6,497.64 $ 6,497.64 29 Herbicides Application Labor&Materials(Turf) 1 Lump Sum $ 66.16 $ 66.16 $ 66.16 YearYear 2 Year 3 Prices ALTERNATIVE SERVICES Prices Prices GROWTH REGULATOR APPLICATIONS Unit Price Unit Price Unit Price (Contractor supplied-Trimtect®or Equivalent) 30 Growth Regulator Applications Labor&Material 1 Lump Sum $ 6,864.30 $ 6,864.30 $ 6,864.30 MULCHING(2"mulch,2 cubic foot bags) Unit Price Unit Price Unit Price 31 Application labor&materials rate(Contractor supplied mulch) 7,398 Bag $ 5.00 $ 5.00 $ 5.00 32 Application labor only rate (County supplied mulch) 7,398 Bag $ 2.50 $ 2.50 $ 2.50 PRESSURE CLEANING(inclusive of all labor,materials,equipment to complete the work) Unit Price Unit Price Unit Price 33 Brick Pavers&Concrete Surfaces-all areas 1 Lump Sum $ 1,343.43 $ 1,343.43 $ 1,343.43 LANDSCAPE PERSONNEL LABOR HOURS Unit Price Unit Price Unit Price 34 Landscape Supervisor 1 Hourly $ 45.00 $ 45.00 $ 45.00 35 Landscape Laborer I Hourly $ 35.00 $ 35.00 $ 35.00 IRRIGATION PERSONNEL LABOR HOURS Unit Price Unit Price Unit Price 36 Irrigation Supervisor 1 Hourly $ 85.00 $ 85.00 $ 85.00 37 Irrigation Technician I Hourly $ 65.00 $ 65.00 $ 65.00 38 Irrigation System Review 1 Hourly $ 65.00 $ 65.00 $ 65.00 39 Irrigation Supervisor 1 Hourly $ 95.00 $ 95.00 $ 95.00 After Hours is 7:00 p.m.-6:30 am. 40 Irrigation Technician 1 Hourly $ 75.00 $ 75.00 $ 75.00 After Hours is 7:00 p.m.-6:30 am. EMERGENCY RESPONSE LABOR HOURS Unit Price Unit Price Unit Price (After 5:00 p.m.,Monday-Friday,and 24 hours during weekends&holidays) 41 Supervisor I Hourly $ 55.00 $ 55.00 $ 55.00 42 Laborer 1 Hourly $ 45.00 $ 45.00 $ 45.00 TREE&PALM MAINTENANCE SERVICES Unit Price Unit Price Unit Price (All inclusive of labor,equipment,watering,materials,and incidentials to complete the work) 43 Staking Large Palms(Caliper greater than 6") 1 Each $ 85.00 $ 85.00 $ 85.00 Staking Small Canopy Tree I Each $ 45.00 $ 45.00 $ 45.00 (2x2 posts and guy wire,4"-6"caliper) 45 Staking Large Canopy Tree 1 Each $ 85.00 $ 85.00 $ 85.00 (2x4 posts,greater than 6"caliper) 46 Restanding and Staking Small Palm I Each $ 100.00 $ 100.00 $ 100.00 (4"-6"Caliper) 47 Restanding and Staking Large Palms 1 Each $ 300.00 $ 300.00 $ 300.00 Caliper greater than 6") 1 6 A 8 line Description Qty UOM Unit Price Unit Price Unit Price 48 Restanding and Staking Small Canopy Tree 1 Each $ 45.00 $ 45.00 $ 45.00 2x2 posts and guy wire,4"-6"caliper) 49 Restaking Large Canopy Tree Each $ 85.00 $ 85.00 $ 85.00 (2x4 posts,greater than 6"caliper) 50 Removal:Small Palms-Alexander,Pygmy Date,Montegomery,Thrinax, I Each $ 200.00 $ 200.00 $ 200.00 Cocothrinax,(includes root balls and stumps) 51 Removal:Medium Palms-Foxtail&Sabal I Each S 250.00 $ 250.00 $ 250.00 (includes root balls and stumps) 52 Removal:Large Palms-Royal&Bismarck I Each $ 700.00 $ 700.00 $ 700.00 (includes root balls and stumps) 53 Removal:Small Trees-Trees up to 10 feet in height I Each $ 150.00 $ 150.00 $ 150.00 (includes root balls and stumps) 54 Removal:Medium Trees-11 feet in height but less than 20 feet in height I Each $ 200.00 $ 200.00 $ 200.00 (includes root balls and stumps) 55 Removal:Large Trees-20 feet in height and greater 1 Each $ 850.00 $ 850.00 $ 850.00 (includes root balls and stumps) 56 Stump tip overs(small) 1 Each $ 125.00 $ 125.00 $ 125.00 57 Stump tip overs(medium) 1 Each $ 150.00 $ 150.00 $ 150.00 58 Stump tip overs(large) I Each $ 150.00 $ 150.00 $ 150.00 59 Soil replacement(fill in stump tip over hole) 1 Cubic Yard S 85.00 $ 85.00 $ 85.00 60 Cut Dead Palm to a 3'stump(All sizes) 1 Hour $ 55.00 $ 55.00 $ 55.00 61 Cut Dead Tree to a 3'stump(All sizes) I Hour $ 55.00 $ 55.00 $ 55.00 62 Debris Removal I Cubic Yard $ 15.00 $ 15.00 $ 15.00 EQUIPMENT WITH OPERATOR RATES (Inclusive of labor,equipment,fuel&materials) Unit Price Unit Price Unit Price 63 Bucket Truck I Hour $ 250.00 $ 250.00 $ 250.00 64 Water Truck I Hour $ 195.00 $ 195.00 $ 195.00 65 Mini Excavator I Hour $ 200.00 $ 200.00 $ 200.00 66 Crane Truck I Hour $ 395.00 $ 395.00 $ 395.00 67 Skid Loader I Hour $ 225.00 $ 225.00 $ 225.00 TRAFFIC ACCIDENT CLEAN UP (Work consists of hourly labor rate for removal of damaged plant materials and accident debris,equipment to cleanup site from traffic accident,hauling disposed debris and materials to a disposal site,blowing mulch from Unit Price ulnit Price Unit Price roadway and hardscapes surfaces,re-installing non-damaged plant materials that have a viable life,and arranging the other disturbed materials to the correct landscape design.). 68 Site Clearing Damage 1 Hourly $ 55.00 $ 55.00 $ 55.00 Side Right-of-Way Mowing&Edging Unit Price Unit Price Unit Price 69 Side ROW Mowing&Edging 26 Bi-Weekly $ 4,750.02 $ 4,750.02 $ 4,750.02 MATERIALS MARKUP PERCENTAGE IS 10%(percentage is a markup on non-bid line items. Receipts are required as backup with invoice for verification) CAO 16A8 Other Exhibit/Attachment Description: _ following this page (pages through ) ❑■ this exhibit is not applicable • Page 17 of 17 Fixed Term Service Multi-Contractor Agreement 2017.008(Ver.I) 1 6 A 8 ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DO/YYYY) klat 09/25/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT KathyHoyer NAME' y McGowan Insurance Group Inc PHONE (317)464-5000 FAX (317)464-5001 (A/C,No,Ext)' (A/C.No). 355 Indiana Avenue E-MAIL s kathyhoyer@mcgowaninc corn Suite 200 INSURER'S)AFFORDING COVERAGE NAIC A Indianapolis IN 46204INSURERA: The Florists'Mutual Insurance Co 13978 INSURED INSURERS: Philadelphia Insurance Co. 18058 Mainscape,Inc.,Mainscape Fishers,LLC INSURER C: 13418 Bntton Park Road INSURER D INSURER E: Fishers IN 46038 INSURER F' COVERAGES CERTIFICATE NUMBER: 2019-20 FL Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO1 WITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CER I IFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP — LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DO/YYYY) LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCES 1,000,000 �/ DAMAGE rO-RLNI CD CLAIMS-MADE f XI OCCUR PREMISES(Ea occurrence) S 100.000 X Landscape Design E&0 Incl MED EXP(Any one pe,sonl $ 5.000 A X Pesticide Included Y FICBP13718 10/01/2019 10/01/2020 PERSONAL Ft ADV INJURY s 1,000,000 GENII AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S 2.000,000 __ POLICY X PECOr- LOC PRODUCTS-COMP,OPAGG S 2,000,000 OTHER Employee Benefits s 1,000,000 AUTOMOBILE LIABILITY I COMBINED SINGLE LIMIT g 1,000,000 JEa accident! X ANY AUTO BODILY INJURY(Per person) $ A OWNED SCHEDULED FMA00009633 10/01/2019 10/01/2020 BODILY INJURY(Per acc,den0 S AUTOS ONLY AUTOS X AUHIREDTOS ONLY /� AUX NON-TOOWS ONENLD PROPERTY DAMAGE (Per acc.dent) S Y Uninsured motorist 5 1.000,000 X UMBRELLA LIAB X OCCUREACH OCCURRENCE - _ S 10,000,000 A EXCESS LIAB CLAIMS-MADE EX09712 10/01/2019 10/01/2020 AGGREGATE $ 10.000,000 DEG X RETENTION 5 10'000 S WORKERS COMPENSATION X STATUTE EOTH AND EMPLOYERS'LIABILITY Y/N A ANY PROPRIETOR/PARTNER/EXECUTIVE E L.EACH ACCIDENT $ 1.000,000 OFFICERiMEMBER EXCLUDED'? N N/A WCN3074518 10/01/2019 10/01/2020 (Mandatory in NH) E L DISEASE-EA EMPLOYEE 5 1.000,000 II yes describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT 5 1,000,000 Limit($1,000 Ded) $150,000 Leased or rented Equip A B Employee Dishonesty FICBP13718/PHSD1384826 10/01/2019 10/01/2020 Limit $1.000,000 1 _ I DESCRIPTION OF OPERATIONS I LOCATIONS(VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached d more space is required) The following apply in favor of Collier County Board of Commissioners when required by written contract subject to policy terms and conditions for any and all work performed on behalf of Collier County:General Liability Additional insured on a primary and non-contributory basis(including Completed Ops)and Waiver of Subrogation in favor of additional insured per form L2031(07/12):Automobile Liability Additional Insured and Waiver of Subrogation per form SBFAE(02/18)and primary,non-contributory per form CA0449(11/16). Workers'Compensation lhiiver of Subrogation per form W0000313(04/84) / q — 7 &b2- CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN Collier County Board of County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 3327 Tamiami Trail E. AUTHORIZED REPRESENTATIVE Naples FL 34112 .- 1/q4,tgr;711)A I Y. O 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD f