VB Waterways Agenda 02/18/2020Vanderbilt Waterway MSTU
Advisory Committee
8300 Radio Road
Naples, FL 34104
FEBRUARY 18, 2020 2:00 PM
Meeting Location below:
Government Center Bldg. F
5th floor IT Training Room
3299 Tamiami Trail East, Naples Fl 34112
Telephone Conference Bridge 239-252-7001 Access Code 489812
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Clint Cuny- Chair (2/12/21)
Phil Arnold Vice Chair (2/12/21)
Vincent Fantegrossi (2/12/23)
Nancy Koeper (2/12/23)
Pam Marsal (2/12/23) (Excused)
Staff Harry Sells – PTNE Project Manager
Michelle Arnold – PTNE Director
Transcriptionist Wendy Warren
III. Remote Attendance Approval - Pam Marsal to attend via Phone
IV. Approval of Agenda
V. Approval of Minutes - October 15, 2019
VI. Project Manager Report - Harry Sells
A. Status of Dredging
B. FY 2020 Budget Report
VII. Old Business
VIII. New Business
A. FY 21 Budget Discussion
IX. Public Comments
X. Member Comments
XI. Adjourn
NEXT MEETING DATE : TO BE DETERMINED
Vanderbilt Waterway MSTU
Advisory Committee
2399 East Tamiami Trail Suite 103
Naples, FL 34112
OCTOBER 25, 2019 1:00 P.M.
Government Center Bldg. F
5th floor IT Training Room
3299 Tamiami Trail East, Naples Fl 34112
I. Call to order and Pledge of Allegiance
Meeting called to order by Chair Clint Cuny at 1:00 PM. A quorum of three was present.
Nancy Koeper was not in attendance. The Pledge of Allegiance was recited.
II. Attendance
Advisory Committee Clint Cuny, Chair (2/12/21)
Phil Arnold, Vice Chair (2/12/21)
Vincent Fantegrossi (2/12/23)
Nancy Koeper (9/12/23) (Excused)
Pam Marsal (2/12/23)
Staff Harry Sells – Project Manager
Michelle Arnold – PTNE Director (Excused)
Gary McAlpin, Principal Project Manager
Transcriptionist Wendy Warren
III. Approval of Agenda
Mr. Fantegrossi moved to approve the October 25, 2019 Agenda of the Vanderbilt Waterway
M.S.T.U. as amended:
Delete Item III. Approval for Nancy Koeper to Attend via Phone.
Second by Mr. Cuny. Carried unanimously 3 - 0.
IV. Approval of Minutes for April 29, 2019
Mr. Cuny moved to approve the minutes of the April 29, 2019 Vanderbilt Waterway M.S.T.U.
meeting as presented. Second by Ms. Marsal. Carried unanimously 3 - 0.
Mr. Arnold arrived. A quorum of four was present.
V. Old Business
A. Review of Approval of Dredging Bids – Gary McAlpin, Coastal Zone Director
On April 29, 2019 the Vanderbilt Waterway Committee motioned to approve the full
dredging option for Water Turkey Bay.
Gary McAlpin, Coastal Zone Director, reviewed the 2019 Collier County Dredging Projects
Bid Tabulation, Bid# 19-7655, dated September 12, 2019, for Water Turkey Bay, Wiggins
Pass Dredge and Caxambas Pass for the South Marco Beach Renourishment with Advisory
Committee members. The three dredging events are combined to save mobilization costs.
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Executive Summary
An “EXECUTIVE SUMMARY,” prepared by Gary McAlpin, distributed to the Committee
recapped the Objective, Considerations, Growth Management Impact, Fiscal Impact, Legal
Considerations and Recommendation for the project. The seven (7) bids received ranged in
price from $1,987,650.00 to $3,880,400.00. Selected contenders are highlighted below:
• Waterfront Property Services LLC, dba Gator Dredging, base bid $1,987,650.00,
was deemed non-responsible as the references provided were not of work as a
similar scope and magnitude. Staff noted concerns regarding experience,
operational history and demonstrated results.
• Atlantic & Gulf Dredging & Marine LLC, base bid $2,294,150.00, was deemed
non-responsive for failing to submit grant related forms.
• Manson Construction submitted a no bid citing “insufficient budget.”
• Florida Dredge and Dock LLC submitted a bid of $2,351,000.00 and is deemed the
lowest responsive and responsible bidder.
Staff recommends the contract be awarded to Florida Dredge and Dock LLC, for
$2,351,000.00.
Bid Tabulation
The bid calculation distribution comprising the dredging project is based on cubic yards for
the three entities broken down as follows:
• Water Turkey Bay Dredge – 27,000 cubic yards
• Wiggins Pass Dredge – 15,000 cubic yards
• South Marco Nourishment – 85,000 yards
Based on Florida Dredge & Dock LLC’s contract proposal of $2,351,000.00, Water Turkey
Bay’s dredge pro-rated expense is estimated at $561,000.00 plus $69,000.00 in mobilization
cost for a total cost to the Vanderbilt Waterway M.S.T.U. of $630,000.00, a reduction of
$644,100.00 from the budget projected estimate. The dredged sand will be disposed of on a
Barefoot Beach shore fill area.
Project Schedule
The timeline is estimated as follows:
• The item is on the Board of County Commissioners Agenda November 12, 2019
for approval.
• Mobilization will commence the latter two weeks of November.
• Work will be conducted seven (7) days a week during daytime hours, with a
shutdown of two (2) days over Thanksgiving.
• Water Turkey Bay will be dredged first, then Wiggins Pass, and a fence barrier will
be installed to prevent dredging material from entering the sea grass.
• Fencing is not a hazard to boaters as poles are visible above the water surface.
• The poles will be re-set and marked to Coast Guard Standards and the canal will be
open to boaters during the work.
• Estimated project completion date is prior to December 25, 2019.
As a condition of the permit, the Water Turkey Bay project will be monitored annually for
three to five years. Vanderbilt Waterway MSTU can reimburse the County’s Coastal Zone
Department for monitoring or retain an independent licensed and insured entity.
3
Communication to Boaters
Potential avenues for communication to the boating community include:
• Notifications at the Wiggins Pass Marina.
• Announcement on the association’s web site.
• Consult Alan Ritchie, Pelican Isle Yacht Club Marina Committee, to request
notification in their bulletin letter.
• Message will be written on sides of the dredges.
• Mr. McAlpin will notify the Coast Guard on the work.
Mr. Arnold motioned to recommend the Board of County Commissioners approve the
M.S.T.U. Vanderbilt Waterway Dredging Project for Water Turkey Bay at an estimated cost
of $630,000.00. Second by Mr. Cuny. Carried unanimously 4 – 0.
VI. New Business
A. Future Meetings
The next M.S.T.U. meeting will be held in the first quarter of 2020 upon completion of the
Dredging Project and will focus on the FY-20 Budget for Vanderbilt Waterway.
VII. Project Managers Report
A. October Budget
Mr. S ells summarized the “Vanderbilt Waterway MSTU Fund Budget 168 dated October
2019” for information purposes and provided an overview of the budget noting:
• FY-20 Ad Valorem property tax revenue budget is $370,600.00. The Millage rate is
0.30 mils.
• Total revenue FY-20 is $1,378,327.50 including loan proceeds and carry forward of
encumbered amount (minus a 5% reserve of $18,600).
• Current Operating Expense Budget is $1,302,427.50 of which Commitments total
$27,327.50.
• Uncommitted Operating Expense funds available are $1,275,100.00.
• Engineering fees, Line 8, estimated at $26,327.50 covers dredging inspections. In-
voices are processed for actual expense.
• A Purchase Order for $630,000.00 will be written to Florida Dredge & Dock LLC to
fund the cost of dredging Water Turkey Bay.
• Other Contractual, Line 11, in the amount of $1,274,000.00, will be reduced to
$644,100.00 and remain unallocated.
• Line 30, Trans to 111 Unincor, is Reimbursement for Staff expense.
• Line 32, Budget Transfer from Appraiser, in the amount of $5,800.00, is
expense incurred to list in the Appraisers Guide and Line 32, Budget Transfer from
Tax Collector, in the amount of $12,200.00 or 3.5% of Ad Valorem Tax Revenue, is
levied for tax collection.
• Total available balance, less committed expenses, is $1,351,000.00.
Upon completion of the Water Turkey Bay Dredging Project, options will be considered for
allocation and distribution of remaining budgeted funds.
The Committee discussed the feasibility of a loan term payback of three years versus the
five- or six-year term originally projected.
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VIII. Public Comments
Charles Goodrich stated his support for a reduction in the 0.30 millage rate - Staff noted the
millage rate cannot be modified until FY-2021.
John Weekley suggested utilization of drone photography to record the dredging project and
for potential use in publicity events.
IX. Member Comments
The Committee discussed opportunities to inform residents and promote the dredging project
noting press releases should be undertaken during construction.
Mr. Sells will contact the County’s Public Relation’s Staff for guidance. Members should
email their ideas to Mr. Sells for consideration.
X. Adjourn
There being no further business for the good of the County, the meeting was adjourned by order
of the Chair at 2:05 P.M.
VANDERBILT BEACH WATERWAY MSTU ADVISORY COMMITTEE
______________________________________
Clint Cuny, Chairman
The minutes approved by the Advisory Committee on , 2020 “as submitted”
[___] or “as amended” [___].
NEXT MEETING: TO BE DETERMINED
Government Center - Bldg. F
5th floor IT Training Room
3299 Tamiami Trail East, Naples Fl 34112
VANDERBILT MSTU
FUND 168
February 18, 2020
FY20
Vendor Item PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (370,600.00)$ -$ (314,026.71)$ (56,573.29)$
OVERNIGHT INTEREST (220.49)$ 220.49$
INVESTMENT INT. (440.53)$ 440.53$
INVESTMENT TAX C. (161.64)$ 161.64$
2 REVENUE STRUCTURE (370,600.00)$ -$ (314,849.37)$ (55,750.63)$
3 LOAN PROCEEDS (1,000,000.00)$ -$ -$ (1,000,000.00)$
4 CARRY FOR OF ENCUMB AMT (26,327.50)$ -$ -$ (26,327.50)$
5 NEG 5% EST REV 18,600.00$ -$ -$ 18,600.00$
6 TRANSFERS & CONTRIB (1,007,727.50)$ -$ -$ (1,007,727.50)$
7 TOTAL REVENUE (1,378,327.50)$ -$ (314,849.37)$ (1,063,478.13)$
PERSONAL SERVICES 50,000.00$ 149.25$ 49,850.75$
Humiston & Moore Engineering Tasks 4- 7 Bid Phase Serv. 4500200725 49,910.00$ 14,970.00$
8 Humiston & Moore Engineering Prof. Eng. Serv/Develop Conceptual Plan 4500193396 -$ 21,262.00$
ENG FEES 26,327.50$ 49,910.00$ 36,232.00$ (59,814.50)$
9 INDIRECT COST -$ -$ -$ -$
10 LANDSCAPE INCIDENTALS -$ -$ -$ -$
11 OTHER CONTRACTUAL FLORIDA DREDGE & DOCK LLC Turkey Bay & Wiggins Pass 4500200884 1,224,100.00$ 586,875.00$ 40,875.00$ 596,350.00$
12 POST FREIGHT UPS -$ -$ -$ -$
13 ELECTRICITY -$ -$ -$ -$
14 WATER AND SEWER -$ -$ -$ -$
15 RENT BUILDINGS -$ -$ -$ -$
16 RENT EQUIPMENT JM Todd Copier Lease 4500201393 -$ 99.22$ -$ (99.22)$
17 INSURANCE GENERAL -$ -$ -$ -$
18 SPRINKLER SYSTEM MAIN -$ -$ -$ -$
19 MULCH -$ -$ -$ -$
20 LICENCES AND PERMITS -$ -$ -$ -$
21 CLERKS RECORDING FEES -$ -$ -$ -$
22 LEGAL ADVERTISEMENTS -$ -$ -$ -$
23 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Services 4500199278 -$ 792.10$ 207.90$ (1,000.00)$
24 OFFICE SUPPLIES -$ -$ -$ -$
25 JM Todd Copying charge old po 4500199712 -$ 47.12$ 52.88$ (100.00)$
JM Todd Copying charge new po 4500201396 150.00$
COPYING CHARGES -$ 197.12$ 52.88$ (250.00)$
26 FERT HERB CHEM -$ -$ -$ -$
27 OTHER OPER SUPPLIES 2,000.00$ -$ -$ 2,000.00$
28 OTHER TRAINING -$ -$ -$ -$
29 OPERATING EXPENSE 1,252,427.50$ 637,873.44$ 77,367.78$ 537,186.28$
30 TRANS TO 111 UNINCOR 18,700.00$ -$ -$ 18,700.00$
31 ADV/REPAY TO 001 GENERAL FUND 30,000.00$ -$ -$ 30,000.00$
32 Budget Trans from Appraiser 5,800.00$ -$ -$ 5,800.00$
33 Budget Trans from Tax Collector 12,200.00$ -$ 6,430.53$ 5,769.47$
34 TRANSFERS 66,700.00$ -$ 6,430.53$ 60,269.47$
35 RESV FOR CONTINGENCY 9,200.00$ -$ -$ 9,200.00$
36 RESERVES 9,200.00$ -$ -$ 9,200.00$
37 TOTAL BUDGET 1,378,327.50$ 637,873.44$ 83,947.56$ 656,506.50$
Total Available Balance 656,506.50$
Plus Commited And Not Spent 637,873.44$
Estimated Cash 1,294,379.94$
1,237,806.65$
Estimated Cash Less
Uncollected Ad Valorem Taxes
VANDERBILT MSTU
FUND 168
February 18, 2020
FY21VendorItem PO#Budget
1 CUR AD VALOREM TAX (370,600.00)$
OVERNIGHT INTEREST
INVESTMENT INT.
INVESTMENT TAX C.
2 REVENUE STRUCTURE (370,600.00)$
3 LOAN PROCEEDS
4 CARRY FOR OF ENCUMB AMT
5 NEG 5% EST REV 18,600.00$
6 TRANSFERS & CONTRIB 18,600.00$
7 TOTAL REVENUE (352,000.00)$
PERSONAL SERVICES 50,000.00$
ENG FEES
9 INDIRECT COST -$
10 LANDSCAPE INCIDENTALS -$
11 OTHER CONTRACTUAL
12 POST FREIGHT UPS -$
13 ELECTRICITY -$
14 WATER AND SEWER -$
15 RENT BUILDINGS -$
16 RENT EQUIPMENT JM Todd Copier Lease 4500201393 300.00$
17 INSURANCE GENERAL -$
18 SPRINKLER SYSTEM MAIN -$
19 MULCH -$
20 LICENCES AND PERMITS -$
21 CLERKS RECORDING FEES -$
22 LEGAL ADVERTISEMENTS -$
23 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Services 4500199278 300.00$
24 OFFICE SUPPLIES -$
26 FERT HERB CHEM -$
27 OTHER OPER SUPPLIES 2,000.00$
28 OTHER TRAINING -$
29 OPERATING EXPENSE 2,600.00$
30 TRANS TO 111 UNINCOR 18,000.00$
31 ADV/REPAY TO 001 GENERAL FUND 30,000.00$
32 Budget Trans from Appraiser 5,800.00$
33 Budget Trans from Tax Collector 12,200.00$
34 TRANSFERS 66,000.00$ -$
35 RESV FOR CONTINGENCY 9,200.00$
36 RESERVES 9,200.00$
37 TOTAL BUDGET 127,800.00$
Loan Balance Beginneing of year $1,050,000.00