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PBSD MSTBU Agenda 01/08/2020PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit 01/02/2020 3:55 PM NOTICE OF PUBLIC MEETING WEDNESDAY, JANUARY 8, 2020 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON JANUARY 8 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 12/11/19 Regular Session meeting minutes 5. Audience Comments 6. Administrator’s report a. Signs b. Sidewalks c. New staff positions d. Beach dune swale e. Beach renourishment f. Hurricane Irma claims g. December financial report 7. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management e. Ad Hoc Strategic Planning 8. Chairman’s report 9. Old business 10. New business 11. Miscellaneous Correspondence 12. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 30.A.2 Packet Pg. 609 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) 1 PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION DECEMBER 11, 2019 The Pelican Bay Services Division Board met on Wednesday, December 11, 2019, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Michael Fogg Scott Streckenbein, Chairman Peter Griffith Tom Cravens, Vice-Chairman Denise McLaughlin Joe Chicurel Susan O’Brien Jacob Damouni (absent) Nick Fabregas Rick Swider Michael Weir Pelican Bay Services Division Staff Lisa Jacob, Project Manager Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Chad Coleman, Operations Manager Barbara Shea, Recording Secretary Also Present Jim Carr, Agnoli, Barber & Brundage Mike Delate, Q. Grady Minor John Gandolfo, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation Roger Mullarkey, President of St. Kitts HOA APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 11/13/19 Regular Session meeting minutes 5. Audience Comments 6. Administrator’s report a. Sign contract b. Sidewalk maintenance c. Staff work plan d. Maintenance site e. IRMA insurance and FEMA reimbursements f. Website changes g. November financial report 7. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management 1. St. Kitts Condo petition 2. Cane toads 8. Chairman’s report 30.A.2 Packet Pg. 610 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 2 9. Old business 10. New business a. Recent streetlight outage (Nov. 23 & 24) update (add-on) 11. Miscellaneous Correspondence 12. Adjournment ROLL CALL Mr. Damouni was absent and a quorum was established ANNOUNCEMENT Mr. Streckenbein expressed gratitude to Ms. McCaughtry for over ten years of service to the PBSD. She is retiring on Dec. 31. AGENDA APPROVAL Mr. Cravens motioned, Ms. McLaughlin seconded to approve the agenda as amended with the addition of item #10a. The motion carried unanimously. APPROVAL OF 10/09/19 REGULAR SESSION MEETING MINUTES Mr. Cravens motioned, Ms. McLaughlin seconded to approve the 10/09/19 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS Ms. Diane Lustig, representing the Hyde Park Association Board, commented on their concerns over possible 6200 Watergate Way redevelopment plans, and requested that their condo association be kept informed of any plans going forward. ST. KITTS CONDO PETITION Mr. Streckenbein commented that the Water Management Committee has had a discussion on the St. Kitts Condo petition. Mr. Mike Delate, engineer with Q. Grady Minor, commented that although the County had originally stated that the PBSD drainage easement (approximately 1800 square feet) under the proposed new deck could remain, they are now requiring that this PBSD easement be vacated. Therefore, the St. Kitts Condo Association is requesting that the PBSD consent to vacating their drainage easement under the proposed new deck. Mr. Delate provided a diagram of the area to the board. Mr. Delate explained that he requires a “letter of no objection” in order to move forward and obtain approval for the project from the Board of County Commissioners. Mr. Hoppensteadt commented that the PBF Board intends to approve the drainage vacation request in January. Our ABB engineer, Mr. Jim Carr, commented that he recommends that the PBSD vacates only the drainage easement under the deck, and no more. Ms. O’Brien requested that the board be provided the legal documents related to this request, prior to a PBSD Board approval vote, as has been customary in similar situations in the past. Ms. McLaughlin motioned, Mr. Cravens seconded that we send a letter of no objection for the St. Kitts Condo (Association) to proceed with their project to rebuild their pool over a drainage easement area per their permitted South 30.A.2 Packet Pg. 611 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 3 Florida Water Management District plans to allow vacation of the easement in the affected area (roughly 1800 square feet). The motion carried unanimously. ADMINISTRATOR’S REPORT SIGN CONTRACT Mr. Dorrill commented that our street sign project is on track, with completion expected within two months. The contractor currently is utilizing two crews, which may be increased to three over the holidays. Ms. O’Brien suggested that an article on our street sign project be provided to the PB Post. Dr. Chicurel agreed to draft such an article. SIDEWALK MAINTENANCE Mr. Dorrill reported that staff has met with a County contractor to obtain a quote for mid-level sidewalk repairs in four locations on Pelican Bay Blvd. and Green Tree Dr. SIDEWALK REPLACEMENT PROJECT Mr. Dorrill reported that five responses from civil engineers for the design of the PB sidewalk replacement project have been received. The selection and ranking committee will meet this Friday to review the five proposals, and then prepare a recommendation of their selection to the Board of County Commissioners. Mr. Dorrill commented that the new County Purchasing Director is Ms. Sandra Herrera, replacing Mr. Ted Coyman, who has recently resigned. Dr. Chicurel noted that the chosen engineer will prepare the design plans for all three phases up front. Mr. Weir commented on the dangerous sidewalk conditions he has observed on Green Tree Dr. and questioned whether any of the actual construction work could begin in 2020. Mr. Dorrill suggested that the Landscape & Safety Committee review the timeline to determine if this would be possible. He will also meet with our engineers to see if there is any way to fast track Phase 1 construction. STAFF WORK PLAN Mr. Dorrill reported that he developed a work plan for the Operations Manager as part of his onboarding process, which includes items such as (1) the completion of extensive employee training requirements, (2) Lake 2-9 project construction start, (3) Bay Colony Dune Swale project construction start, and (4) various annual landscape maintenance issues. Ms. O’Brien commented that her original request was for a list of projects that the Project Manager is working on. Ms. McLaughlin questioned what the role of our new employee will be. Mr. Fogg requested a list of Ms. Jacob’s responsibilities. Mr. Coleman reported that when he requested that the County Human Resources Dept. perform a job function audit of the PBSD, he was informed that those decisions should be made by the PBSD. It is up to each department to determine if additional staff is needed, and what the most appropriate job title and functions should be. After much discussion by Mr. Dorrill and the board on whether to hire a Sr. Environmental Specialist or an Assoc. Project Manager, it was decided that Mr. Dorrill would provide to the board, (1) the County job descriptions of the two job titles, (2) the job functions and staff needs for each of the two job titles, and (3) staff’s recommendation of the job title for our additional FY20 budgeted FTE; or if needed, a recommendation that two new FTE’s are needed. Mr. Swider suggested that as part of the budget process that all staff and administrative functions be reviewed and evaluated. Mr. Streckenbein and Dr. Chicurel were not in favor of this. 30.A.2 Packet Pg. 612 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 4 Mr. Coleman reported that the Operations Analyst position has been advertised, interviews conducted, and the candidate selection paperwork will be submitted to the HR Dept. this week. MAINTENANCE SITE Mr. Dorrill reported that the Strategic Planning Ad Hoc Committee will meet for the first time tomorrow. He commented that it is unlikely that the PBF Design Review Committee would approve a request for a multi-story shared replacement building on the 6200 Watergate Way site. Mr. Dorrill commented that he is recommending working on replacing the existing building as a “stand alone project,” and that the County’s PUD Dept. can go ahead and make their own decisions on their needs for this parcel. He noted that our replacement building may include space for the relocation of our three administrative employees. IRMA INSURANCE AND FEMA REIMBURSEMENTS Mr. Dorrill reported that as of 09/30/2019 the PBSD had received $38,000 in FEMA reimbursement for Hurricane Irma expenses. He directed Ms. Jacob to provide an update on our outstanding FEMA grant applications/requests for reimbursement to the board. WEBSITE CHANGES Mr. Dorrill commented that there have been recent lawsuits against government agencies, including Collier County, regarding lack of website ADA compliance. He noted that the large number of documents stored on our PBSD website has been out of compliance with GoDaddy specifications. Mr. Dorrill commented that longer term he intends for the PBSD website to migrate over to a page on the County’s website where only a minimum number of documents will be displayed, along with a disclosure that any other documents can be requested from the PBSD. Ms. O’Brien noted that our website now provides documents from 2017, 2018, and 2019. Up until recently, documents all the way back to the 1990s were available on our website. Mr. Dorrill commented that staff can put a disclaimer on the website indicating where additional documents can be obtained. NOVEMBER FINANCIAL REPORT Mr. Cravens motioned, Ms. O’Brien seconded to accept the November financial report. The motion carried unanimously. COMMITTEE REPORTS BUDGET REPORT None CLAM BAY REPORT Ms. O’Brien provided her December 2019 Clam Bay update in the agenda packet. She highlighted, (1) an exhibit included in the agenda packet which identifies all the boater safety signs that Clam Bay is eligible for; these signs are expected to be installed over the next 12 – 18 months, (2) the committee continues to work on a timeline for the activities required to dredge Clam Pass; this discussion will continue at the January committee meeting, and (3) total phosphorus continues to be problematic in Clam Bay and the committee will work on trying to get a handle on the sources. 30.A.2 Packet Pg. 613 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 5 Mr. Dorrill commented that he was unable to attend the November Clam Bay Committee meeting as his wife’s car unexpectedly broke down immediately prior to the meeting. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on Nov. 21, and the following items were discussed. 1. Staff reported that the US 41 berm re-landscaping project has been completed. Canopy tree pruning is in progress; pine straw has been laid down; and our annual flower beds have been planted. 2. Mr. Coleman reported that Cpl. Jim McGilvrey of the CCSO will provide the committee with monthly incident reports. 3. The committee was not in favor of considering a crosswalk at the entrance to The Club Pelican Bay and the Las Brisas community. 4. A Phase III sidewalk evaluation presentation by our civil engineer, Mr. Carr of ABB, outlined what Pelican Bay’s new sidewalk would look like on Green Tree Dr., Ridgewood Dr., and Gulf Park Dr. As with the two previous evaluations of Phase I and Phase II, (1) no hardwood trees need to be removed, (2) several segments would meander around conflicts, (3) other segments would remain the existing width, and (4) several cabbage palms would need to be removed. An additional evaluation of Vanderbilt Beach Dr., Myra Janco Daniels Blvd., Crayton Rd., Laurel Oak Dr., and Ridgewood Dr. adjacent to Artis Naples has also been completed. This evaluation noted that (1) one Hong Kong Orchid tree would need to be removed, (2) several sabal palms would need to be removed, (3) most segments would not require major re-alignment or conflict mitigation, and (4) no hardwood or canopy trees would need to be removed. 5. Dr. Chicurel will compile the results of the four on-site future sidewalk evaluations and write an article for the PB Post informing the community of the facts concerning the Sidewalk Replacement Project. 6. There will be no committee meeting in December. Mr. Fogg commented on a few remaining areas with bare spots he has observed along the US 41 berm. Mr. Dorrill suggested that he arrange a meeting with Mr. Coleman and/or Mr. Mumm to go out to the berm, look at these areas, and determine if additional plantings are required. WATER MANAGEMENT COMMITTEE ST. KITTS CONDO PETITION This item was discussed prior to the Administrator’s Report. CANE TOADS Ms. McLaughlin provided four draft articles for the PB Post, included in the agenda packet, for review by board members and requested they provide any edits/changes/additions to the articles. She also provided an article by the University of Florida entitled “Florida Invader: Cane Toad.” Mr. Fabregas questioned whether staff has specifically asked the County whether PBSD funds can be used for cane toad removal. He noted that the City of Marco Island has recently taken on this responsibility. Ms. McLaughlin responded that she will follow up on this question. COUNTY ALGAE SPECIALIST 30.A.2 Packet Pg. 614 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 6 Ms. McLaughlin commended Mr. Mumm for reaching out to the County’s lake/algae specialist (Pollution Control Dept.) and obtaining a report of 20 recommendations to better control algae in our PB lakes. REPORT ON THE DECEMBER PRESIDENTS COUNCIL MEETING Ms. O’Brien attended the December Presidents Council meeting and reported that many audience members continue to believe that “cane toad removal” is a PBSD responsibility. Ms. O’Brien responded to these residents, reminding them that the PBSD cannot spend public funds on private property. She also reported that Ms. Danette Kinaszczuk, Manager of County Pollution Control, will provide a presentation on the County’s new fertilizer ordinance at the February Presidents Council meeting. CHAIRMAN’S REPORT None OLD BUSINESS Ms. O’Brien requested the November Administrator’s Activity Report, which has not been provided to the PBSD Board members. NEW BUSINESS RECENT STREETLIGHT OUTAGE UPDATE (ADD-ON) Ms. O’Brien commented on the Nov. 23 and 24 streetlight outage which included approximately 1.5 miles of Pelican Bay Blvd., North Pointe Dr., and Hammock Oak Dr. On Nov. 23, she called our PBSD answering service and sent an e-mail to Mr. Dorrill to report the outage. The answering service indicated that Ms. Jacob was listed as the emergency contact. Ms. O’Brien commented that Mr. Coleman provided her with an e-mail on Nov. 25, indicating that all of the streetlights were now back in service. Ms. McCaughtry commented that she provided new emergency contact names/phone numbers to the answering service, with the following order of contact: Mr. Coleman, Mr. Mumm, Ms. Jacob, and Mr. Nese. Mr. Dorrill noted that staff was not provided any documentation of Ms. O’Brien’s call to them on Nov. 23. Mr. Coleman commented that in an electrical emergency situation such as this, he has the option of calling in staff on an overtime basis or calling Hart’s Electric. MISCELLANEOUS CORRESPONDENCE A copy of recent e-mails received from Mr. Jim Hoppensteadt, PBF President and Ms. LuAnn Giovannelli, Bay Colony Community Association General Manager were included in the agenda packet. Mr. Hoppensteadt requested information on PBSD’s evaluation and coordination with the County’s Coastal Zone Management Dept. concerning the apparent significantly eroded beaches in front of Bay Colony and the PBF North Beach and South Beach facilities. Mr. Dorrill commented that the most recent beach survey was completed last Spring (by the CZM Dept.), and the areas identified by Mr. Hoppensteadt were not deemed significantly eroded and not included in the Fall beach renourishment program. Mr. Dorrill noted that Dr. Dabees (Humiston & Moore consultant) responded to Mr. Hoppensteadt and Ms. Giovannelli, informing them that their observations of narrower beach conditions may be related to elevated water levels during king tide conditions (a bi- annual event). Mr. Dorrill commented that Dr. Dabees is our “point person” for anything related to beach renourishment. 30.A.2 Packet Pg. 615 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Pelican Bay Services Division Board Regular Session December 11, 2019 7 Mr. Coleman commented that PBSD staff rakes the beach on Mondays and Fridays. The beach is monitored daily, and if required, the beach is raked on additional days. Mr. Coleman noted that he has observed “much more beach frontage” since the king tides have abated. Mr. Dorrill commented that if the beach had narrowed beyond acceptable parameters, then Dr. Dabees would have obtained drone photos and completed a survey, and Mr. Dorrill would have negotiated a change order with the contractor who is currently working on the County’s beach renourishment truck-haul project. He emphasized that we have these emergency plans in place. Mr. Dorrill suggested steps for follow up including (1) obtain a copy of the Spring County beach width survey and review the PB beach widths indicated on this survey, (2) ask Dr. Dabees to take additional drone photos and perform beach surveys, only if he deems this necessary, to determine if the beach widths are currently below minimal limits, and (3) obtain an overall update from Dr. Dabees. ADJOURNMENT The meeting was adjourned at 3:18 p.m. ____________________________________ Scott Streckenbein, Chairman Minutes approved [___] as presented OR [___] as amended ON [____________________] date 30.A.2 Packet Pg. 616 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) 1/8/2020 PBSD Board Regular Session Agenda Item #6 Page 1 of 1 PBSD Projects Update January 2, 2020 6a. Street signs replacement Contractor is making noticeable progress and completion is expected on time in February. 6b. Sidewalk Maintenance Contractor has received Purchase Order and authorization to schedule demonstration project repairs in 4 areas on Pelican Bay Blvd and Green Tree Dr. Capital Sidewalk Improvements On 12/9/19, five (5) proposals were received: ABB, Capital Consulting, Davidson Engineering, Q Grady Minor, and Stantec. First meeting of the selection committee was 12/13/19. Short list of Contractors to be decided on 1/10/20. Short list presentations and selection of Contractor is 1/17/20. 6d. Beach Dune Swale Project is out for bid. Deadline to receive bids is 2/12/20. 6e. Beach Renourishment Collier County 2019 Beach Survey Report was provided to Board on 1/2/20 via email. 6f. Hurricane IRMA Claims No additional insurance or FEMA monies have been received. A spreadsheet is included in the backup material indicating the amount eligible for reimbursement. OTHER PROJECTS Lake 2-9 (St. Thomas/St. Maarten lake) Work is scheduled to begin in April and substantial completion is expected to take 90 days. The full vinyl sheet pile wall will be constructed as this material will provide the best value for long-term protection from erosion. Grosvenor and Dorchester Drainage Maintenance The scope of work is in the process of being clarified because a quote under $50,000 was not able to be produced. Work is still intended for completion in FY 2020. Thomas Jefferson Ct Pipes Two quotes were received; however, they are unreasonably high at $22,500 and $38,000, so staff is requoting the cleaning, video evaluation and report to determine the issue(s). The project will then be requoted for repairs during FY 2020. Prepared by Lisa Jacob, 1/2/20 30.A.2 Packet Pg. 617 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Agenda Item #6f FEMA Damage # Cat Project Title Collier County Initial Estimate Project #CRC Gross Cost Total Insurance Reductions CRC Net Cost PW#Eligible Amt Amend # Federal Amt State Share Local Share Project Status Extension Ext Date Project Comp.Comp. Date Department/ Division Project Manager Cash Expense Cash Revenue Insurance $ Insurance Deductible Other $ 78919 D 9 Lake Aeration System (Pelican Bay PUD)$17,000.00 40669 43,010.00$ -$ 43,010.00$ 2451 43,010.00$ 3 38,709.00$ 2,150.50$ 2,150.50$ Obligated Complete 5/15/2019 Yes 6/26/2019 Pelican Bay Lisa Jacob 46,855.00$ 43,101.00$ 60.00$ 78923 C Traffic Signs in Pelican Bay PUD $500,000.00 42351 483,630.00$ (151,763.00)$ 335,542.00$ 3484 335,542.00$ 9 301,987.80$ 16,777.10$ 16,777.10$ Obligated Complete 2/20/2020 No 2/20/2020 Pelican Bay Lisa Jacob 236,146.60$ 78891 D So. Berm Pipe and hole repair $11,745.00 41205 11,745.00$ -$ 11,745.00$ 3752 11,745.00$ 5 $10,570.50 587.25$ 587.25$ Obligated Complete N/A Yes 12/21/2017 Pelican Bay Lisa Jacob 11,745.00$ 10,276.88$ 117228 C Pelican Bay Street Lights and Poles $75,817.00 42277 $92,293.83 $0 $92,293.83 3147 $92,293.83 5 83,064.45$ 4,614.69$ 4,614.69$ Obligated Complete 4/1/2019 Yes 2/28/2019 Pelican Bay Lisa Jacob 116,887.19$ 80,757.10$ 300.00$ Actual Expenses vs. RevenueInitial Damage Inventory FEMA Grants Portal FDEM -FloridaPA Project Status 30.A.2 Packet Pg. 618 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Operating Fund Street Lighting Pelican Bay Landscape, Safety, Lake & Beach Projects Clam Bay Capital Projects 109 778 322 320 TOTAL ASSETS Cash and investments 4,588,291.00 2,223,754.00 5,104,369.00 291,358.00 12,207,772.00 Interest receivable - - - - - Trade receivable, net - - - - - Due from other governments - - 136,253.00 - 136,253.00 Total assets 4,588,291.00 2,223,754.00 5,240,622.00 291,358.00 12,344,025.00 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 115,693.00 39,942.00 126,983.00 3,657.10 286,275.10 Wages payable - - - - - Total liabilities 115,693.00 39,942.00 126,983.00 3,657.10 286,275.10 Fund balances: Fund balance 4,472,598.00 2,183,812.00 5,113,639.00 287,700.90 12,057,749.90 Total liabilities and fund balances 4,588,291.00 2,223,754.00 5,240,622.00 291,358.00 12,344,025.00 - - - - - Fund Balance at the end of the period 4,472,598.00 2,183,812.00 5,113,639.00 287,700.90 12,057,749.90 Unspent balance of major projects (over $200K): 50066-PBSD Landscape Improvement - - 378,872.21 - 378,872.21 (UNAUDITED) PELICAN BAY BALANCE SHEET December 31, 2019 30.A.2 Packet Pg. 619 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay 50126-Beach Renourishment - - 878,883.89 - 878,883.89 50143-PBSD Field Operation Center Improvements - - 325,089.69 - 325,089.69 50154-Hurricane Irma - - 636,227.21 - 636,227.21 51026-PBSD Lake Bank Restoration - - 1,114,499.48 - 1,114,499.48 51100-Clam Bay Restoration - - - 299,565.81 299,565.81 Total unspent balance of major projects - - 3,333,572.48 299,565.81 3,633,138.29 Budgeted reserves: 991000-Reserve for contingencies 115,100.00 - - - 115,100.00 991700-Reserve for disaster relief 680,900.00 - - - 680,900.00 992090-Reserve for sinking fund - - 500,000.00 - 500,000.00 993000-Reserve for capital outlay 200,000.00 90,000.00 - - 290,000.00 994500-Reserve for future construction and improvement - 1,534,800.00 - - 1,534,800.00 998000-Reserve for cash 291,300.00 150,000.00 - - 441,300.00 Total budgeted reserves 1,287,300.00 1,774,800.00 500,000.00 - 3,562,100.00 Budgeted commitments at the end of the period 1,287,300.00 1,774,800.00 3,833,572.48 299,565.81 7,195,238.29 Projected excess (deficit) fund balance 3,185,298.00 409,012.00 1,280,066.52 (11,864.91) 4,862,511.61 Note: the ad valorem taxes and special assessment revenues start to come in mid-November. The budgeted transfer in to fund 322 is scheduled for December. 30.A.2 Packet Pg. 620 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Adopted Amended Total % Budget Budget Budget Commitments October November December January February March April May June July August September Expenditures Variance Consumed REVENUES AND CARRYFORWARD Special assessments 4,845,700.00 4,845,700.00 - - 1,807,894.76 1,373,638.27 - - - - - - - - - 3,181,533.03 (1,664,166.97) 65.7% Interest 7,300.00 7,300.00 - 4,707.57 4,965.16 - - - - - - - - - - 9,672.73 2,372.73 132.5% Transfers in 36,900.00 36,900.00 - 312.86 26,150.66 36,900.00 - - - - - - - - - 63,363.52 26,463.52 171.7% Negative 5% of estimated revenue (242,700.00) (242,700.00) - - - - - - - - - - - - - - 242,700.00 Budgeted carryforward 1,453,200.00 1,453,200.00 - - - - - - - - - - - - - - (1,453,200.00) Total revenues + carryforward 6,100,400.00 6,100,400.00 - 5,020.43 1,839,010.58 1,410,538.27 - - - - - - - - - 3,254,569.28 (2,845,830.72) 53.4% EXPENDITURES AND RESERVES Personal Services 1,900,800.00 1,900,800.00 409,827.00 46,973.88 103,538.33 101,728.34 - - - - - - - - - 252,240.55 1,238,732.45 34.8% Operating 182601-Lake & Stormwater Management administration 207,200.00 207,200.00 100,915.80 13,043.05 62,559.98 4,366.85 - - - - - - - - - 79,969.88 26,314.32 87.3% 182602-Lake & Stormwater Management field operations 674,700.00 674,700.00 118,137.87 18,784.64 15,948.01 19,809.73 - - - - - - - - - 54,542.38 502,019.75 25.6% 182900-Right of way beautification 102,200.00 102,200.00 47,866.44 5,696.34 2,266.82 4,493.68 - - - - - - - - - 12,456.84 41,876.72 59.0% 182901-Right of way beautification field 1,520,800.00 1,520,800.00 593,483.18 152,908.97 98,490.20 138,541.83 - - - - - - - - - 389,941.00 537,375.82 64.7% Total operating 2,504,900.00 2,504,900.00 860,403.29 190,433.00 179,265.01 167,212.09 - - - - - - - - - 536,910.10 1,107,586.61 55.8% Capital outlay 170,300.00 170,300.00 134,032.69 - - 32,124.88 - - - - - - - - - 32,124.88 4,142.43 97.6% Transfers out 237,100.00 237,100.00 - 1,241.47 132,551.47 48,272.76 - - - - - - - - - 182,065.70 55,034.30 76.8% Total expenditures 4,813,100.00 4,813,100.00 1,404,262.98 238,648.35 415,354.81 349,338.07 - - - - - - - - - 1,003,341.23 2,405,495.79 50.0% Budgeted reserves 991000-Reserve for contingencies 115,100.00 115,100.00 - - - - - - - - - - - - - - 115,100.00 991700-Reserve for disaster relief 680,900.00 680,900.00 - - - - - - - - - - - - - - 680,900.00 993000-Reserve for capital outlay 200,000.00 200,000.00 998000-Reserve for cash 291,300.00 291,300.00 - - - - - - - - - - - - - - 291,300.00 Total reserves 1,287,300.00 1,287,300.00 - - - - - - - - - - - - - - 1,087,300.00 Total expenditures + reserves 6,100,400.00 6,100,400.00 1,404,262.98 238,648.35 415,354.81 349,338.07 - - - - - - - - - 1,003,341.23 3,492,795.79 39.5% EXCESS OF REVENUE OVER EXPENDITURES - - (233,627.92) 1,423,655.77 1,061,200.20 - - - - - - - - - 2,251,228.05 PELICAN BAY (UNAUDITED) OPERATING FUND - 109 INCOME STATEMENT December 31, 2019 30.A.2 Packet Pg. 621 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Adopted Amended Total % Budget Budget Budget Commitments October November December January February March April May June July August September Expenditures Variance Consumed REVENUES AND CARRYFORWARD Current Ad Valorem Taxes 608,400.00 608,400.00 - - 264,710.75 250,159.27 - - - - - - - - - 514,870.02 (93,529.98) 84.6% Miscellaneous revenue - - - - - 1,049.10 - - - - - - - - - 1,049.10 1,049.10 #DIV/0! Interest 7,300.00 7,300.00 - 3,041.32 3,646.11 - - - - - - - - - - 6,687.43 (612.57) 91.6% Insurance refunds - - - - 200.00 - - - - - - - - - - 200.00 200.00 #DIV/0! Negative 5% of estimated revenue (30,800.00) (30,800.00) - - - - - - - - - - - - - - 30,800.00 Budgeted carryforward 1,618,900.00 1,618,900.00 - - - - - - - - - - - - - - (1,618,900.00) Total revenues + carryforward 2,203,800.00 2,203,800.00 - 3,041.32 268,556.86 251,208.37 - - - - - - - - - 522,806.55 (1,680,993.45) 23.7% EXPENDITURES AND RESERVES Personal Services 121,200.00 121,200.00 21,446.00 2,619.97 5,777.98 5,842.87 - - - - - - - - - 14,240.82 85,513.18 29.4% Operating 182700-Street Lighting Operations 67,800.00 67,800.00 38,666.31 5,180.20 6,771.67 4,456.02 - - - - - - - - - 16,407.89 12,725.80 81.2% 182701-Street Lighting Field Operations 215,000.00 215,000.00 51,530.60 14,325.82 9,130.33 37,929.77 - - - - - - - - - 61,385.92 102,083.48 52.5% Total operating 282,800.00 282,800.00 90,196.91 19,506.02 15,902.00 42,385.79 - - - - - - - - - 77,793.81 114,809.28 59.4% Capital outlay 1,000.00 1,000.00 - - - - - - - - - - - - - - 1,000.00 0.0% Transfers out 24,000.00 24,000.00 - - 5,337.07 5,003.18 - - - - - - - - - 10,340.25 13,659.75 43.1% Total expenditures 429,000.00 429,000.00 111,642.91 22,125.99 27,017.05 53,231.84 - - - - - - - - - 102,374.88 214,982.21 49.9% Budgeted reserves 993000-Reserve for capital outlay 90,000.00 90,000.00 - - - - - - - - - - - - - - 90,000.00 994500-Reserve for future construction and improvement 1,534,800.00 1,534,800.00 - - - - - - - - - - - - - - 1,534,800.00 998000-Reserve for cash 150,000.00 150,000.00 - - - - - - - - - - - - - - 150,000.00 Total reserves 1,774,800.00 1,774,800.00 - - - - - - - - - - - - - - 1,774,800.00 Total expenditures + reserves 2,203,800.00 2,203,800.00 111,642.91 22,125.99 27,017.05 53,231.84 - - - - - - - - - 102,374.88 1,989,782.21 9.7% EXCESS OF REVENUE OVER EXPENDITURES - - (19,084.67) 241,539.81 197,976.53 - - - - - - - - - 420,431.67 PELICAN BAY INCOME STATEMENT December 31, 2019 (UNAUDITED) STREET LIGHTING - 778 30.A.2 Packet Pg. 622 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Adopted Amended Total % Budget Budget Budget Commitments October November December January February March April May June July August September Expenditures Variance Consumed REVENUES AND CARRYFORWARD Special assessments 788,000.00 788,000.00 - - 533,280.95 1,096,569.91 - - - - - - - - - 1,629,850.86 841,850.86 206.8% Interest 3,100.00 3,100.00 - 6,561.62 7,776.49 - - - - - - - - - - 14,338.11 11,238.11 462.5% Transfers in 520,000.00 520,000.00 - - 24,437.46 130,000.00 - - - - - - - - - 154,437.46 (365,562.54) 29.7% Negative 5% of estimated revenue (39,400.00) (39,400.00) - - - - - - - - - - - - - - 39,400.00 Budgeted carryforward 310,700.00 3,460,655.15 - - - - - - - - - - - - - - (3,460,655.15) Total revenues + carryforward 1,582,400.00 4,732,355.15 - 6,561.62 565,494.90 1,226,569.91 - - - - - - - - - 1,798,626.43 (2,933,728.72) 38.0% EXPENDITURES AND RESERVES Projects: 50066-PBSD Landscape Improvement 175,000.00 410,184.96 12,264.60 21,554.25 2,951.00 6,807.50 - - - - - - - - - 31,312.75 366,607.61 10.6% 50103-PBSD Sinage - 95,971.00 - - - - - - - - - - - - - - 95,971.00 0.0% 50108-Lake Aeration - 104,588.00 - - - - - - - - - - - - - - 104,588.00 0.0% 50126-Beach Renourishment 200,000.00 878,883.89 - - - - - - - - - - - - - - 878,883.89 0.0% 50143-PBSD Field Operation Center Improvements - 331,589.69 4,303.00 - - 6,500.00 - - - - - - - - - 6,500.00 320,786.69 3.3% 50154-Hurricane Irma - 1,102,500.58 272,792.24 221,241.77 - 245,031.60 - - - - - - - - - 466,273.37 363,434.97 67.0% 50157-PBSD-Asset Management - 48,092.75 15,520.75 1,080.50 1,614.50 - - - - - - - - - - 2,695.00 29,877.00 37.9% 50158-PBSD Roadway Safety - 20,945.05 - - - - - - - - - - - - - - 20,945.05 0.0% 50178-Sidewalk Maintenance/Enhancement 20,000.00 20,000.00 7,170.00 - - - - - - - - - - - - - 12,830.00 35.9% 51026-PBSD Lake Bank Restoration 600,000.00 1,132,199.23 790,979.14 13,156.75 2,740.00 1,803.00 - - - - - - - - - 17,699.75 323,520.34 71.4% Total expenditures 995,000.00 4,144,955.15 1,103,029.73 257,033.27 7,305.50 260,142.10 - - - - - - - - - 524,480.87 2,517,444.55 12.7% Transfers out 87,400.00 87,400.00 - - 26,340.60 21,931.39 - - - - - - - - - 48,271.99 39,128.01 55.2% Total expenditures 1,082,400.00 4,232,355.15 1,103,029.73 257,033.27 33,646.10 282,073.49 - - - - - - - - - 572,752.86 2,556,572.56 13.5% Budgeted reserves 992090-Reserve for sinking fund 500,000.00 500,000.00 - - - - - - - - - - - - - - 500,000.00 Total expenditures + reserves 1,582,400.00 4,732,355.15 1,103,029.73 257,033.27 33,646.10 282,073.49 - - - - - - - - - 572,752.86 3,056,572.56 35.4% EXCESS OF REVENUE OVER EXPENDITURES - - (250,471.65) 531,848.80 944,496.42 - - - - - - - - - 1,225,873.57 PELICAN BAY INCOME STATEMENT (UNAUDITED) PELICAN BAY LANDSCAPE, SAFETY, LAKE & BEACH PROJECTS - 322 December 31, 2019 30.A.2 Packet Pg. 623 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Adopted Amended Total % Budget Budget Budget Commitments October November December January February March April May June July August September Expenditures Variance Consumed REVENUES AND CARRYFORWARD Special assessments 198,600.00 198,600.00 - - 78,864.55 74,037.55 - - - - - - - - - 152,902.10 (45,697.90) 77.0% Interest 100.00 100.00 - 358.23 412.28 - - - - - - - - - - 770.51 670.51 770.5% Transfer In - - - - 1,503.93 - - - - - - - - - - 1,503.93 1,503.93 #DIV/0! Negative 5% of estimated revenue (9,900.00) (9,900.00) - - - - - - - - - - - - - - 9,900.00 0.0% Budgeted carryforward 7,500.00 164,365.81 - - - - - - - - - - - - - - (164,365.81) Total revenues + carryforward 196,300.00 353,165.81 - 358.23 80,780.76 74,037.55 - - - - - - - - - 155,176.54 (197,989.27) 43.9% EXPENDITURES AND RESERVES Projects: 51100-Clam Bay Restoration 150,100.00 306,965.81 72,163.95 - - 7,400.00 - - - - - - - - - 7,400.00 227,401.86 25.9% Total operating 150,100.00 306,965.81 72,163.95 - - 7,400.00 - - - - - - - - - 7,400.00 227,401.86 25.9% Transfers out 46,200.00 46,200.00 - - 5,533.74 38,380.75 - - - - - - - - - 43,914.49 2,285.51 95.1% Total expenditures 196,300.00 353,165.81 72,163.95 - 5,533.74 45,780.75 - - - - - - - - - 51,314.49 229,687.37 35.0% Budgeted reserves 991000-Reserve for contingencies - - - - - - - - - - - - - - - - - 998000-Reserve for cash - - - - - - - - - - - - - - - - - Total reserves - - - - - - - - - - - - - - Total expenditures + reserves 196,300.00 353,165.81 72,163.95 - 5,533.74 45,780.75 - - - - - - - - - 51,314.49 229,687.37 35.0% EXCESS OF REVENUE OVER EXPENDITURES - - 358.23 75,247.02 28,256.80 - - - - - - - - - 103,862.05 PELICAN BAY INCOME STATEMENT CLAM BAY CAPITAL PROJECT FUND - 320 (UNAUDITED) December 31, 2019 30.A.2 Packet Pg. 624 Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Agenda item #7b Page 1 of 530.A.2Packet Pg. 625Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Agenda item #7b Page 2 of 530.A.2Packet Pg. 626Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Agenda item #7b Page 3 of 530.A.2Packet Pg. 627Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Agenda item #7b Page 4 of 530.A.2Packet Pg. 628Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020) Agenda item #7b Page 5 of 530.A.2Packet Pg. 629Attachment: Pelican Bay Services Division Board Agenda Packet - Jan. 8, 2020 (11339 : Pelican Bay Services Division Board - January 8, 2020)