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Backup Documents 02/11/2020 Item #16I1 16 1 1 BOARD OF COUNTY COMMISSIONERS MISCELLANEOUS CORRESPONDENCE February 11, 2020 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. DISTRICTS: 1) Cedar Hammock Community Development District: Meeting Agenda 11/19/2019; 12/09/2019 Meeting Minutes 11/19/2019; 12/09/2019 2) The Quarry Community Development District: Meeting Agenda 12/16/2019 Meeting Minutes 12/16/2019 B. OTHER: 1) Florida Department of Law Enforcement: Certificate of Subaward/Subrecipient Agreement Subgrant Number 2019-JAGC—COLL-1-N2-190 1611A1 Cedar Hammock Community Development District Board of Supervisors Norman Day,Chairman Justin Faircloth,District Manager Quentin Greeley,Vice Chairman Sam Marshall,District Engineer Fred Bally,Assistant Secretary Dan Cox,District Counsel John Martino,Assistant Secretary Gene T.Bolton,Assistant Secretary Meeting Agenda December 9,2019—2:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Old Business A. Bulkhead&Bridge Repair/Replacement Project Update i. 11/19/19 Bid Packets 1. Artistic Structures,Inc. 2. Marine Contracting Group,Inc. 3. Glase Golf,Inc. 4. QGS Development,Inc. B. Bridging Solutions Bid Review C. KSGDI/Ragan Technical Solutions,Inc.Bid Reviews D. Banks Engineering Bid Review E. Bridging Solutions November 22,2019 Email F. Lakes 1, 2, 3, 11,& 16 Bathyrnetric Analysis Results 5. New Business A. Contractor Interviews 1. Artistic Structures,Inc. 2. Marine Contracting Group,Inc. 3. Glase Golf,Inc. 4. QGS Development, Inc B. Bulkhead &Bridge Repair/Replacement Project Financing Discussion 6. Attorney's Report 7. Engineer's Report 8. Manager's Report 1611A1 Cedar Hammock CDD May 14,2019 Page 2 A. Approval of the Minutes of November 19, 2019 Meeting B. Acceptance of the Financials C. October 25, 2018 Field Management Report D. Follow Up Items i. Public Risk Underwriters of Florida,Inc.November 25, 2019 Email 9. Supervisors Requests 10.Audience Comments 11.Adjournment District Office: Meeting Location: 5911 Country Lakes Drive Cedar Hammock Clubhouse Fort Myers,Florida 8660 Cedar Hammock Boulevard 239-245-7118 Naples,Florida www.CedarHammockCDD.com 161 1N1 .` piri _ ail Arius PART OF THE USA TODAY NETWORK Published Daily Naples, FL 34110 Notice of Meetings Cedar Hammock CEDAR HAMMOCK COMMUN ITV INFRAMARK CommunityDevelopment 210 N UNIVERSITY DR 702 istrict The Board of Supervisors of the Cedar Hammock Com- CORAL SPRINGS,FL 33071 munity Development District will hold their meetings for Fiscal Year 2020 at the Cedar • Hammock Clubhouse, 8660 Affidavit of Publication Cedar Hammock Boulevard, STATE OF WISCONSIN Naples, Florida at 2:00 p.m.on the second Monday of the lot- COUNTY OF BROWN lowing months except as not- ed: Before the undersigned they serve as the authority, October 15,2019 personally appeared said legal clerk who on oath says that Decemberr t9,2019 he/she serves as Legal Clerk of the Naples Daily News, a January 13,2020 10daily newspaper published at Naples, in Collier County, FebruaMarch 9.2020 20200 Florida; distributed in Collier and Lee counties of Florida; April 13,2020 that the attached copy of the advertising was published in May 11,2020 said newspaper on dates listed. Affiant further says that the There may be occasions when said Naples Daily News is a newspaper published at parrticirateorebyStoteohone.li Naples, in said Collier County, Florida, and that the said Meetings maybe continuetod newspaper has heretofore been continuouslypublished in a date and time certain which will be announced at said the meeting. Collier County, Florida; distributed in Collier and Lee In accordance with the provi- counties of Florida, each day and has been entered as stens of the Americans with second class mail matter at the post office in Naples, in gutting ecAcl, any person re- secondquiring special ar;commoda- said Collier County, Florida, for a period of one year next tions at this meeting because recedin the first publication of the attached copy of a pairment disabilityhor physical the im- P 9 P should contact the advertisement; and affiant further says that he has neither District Management Compa- ny,paid nor promised any person, or corporation any discount, 9ement , Infrastructure (95e Menagamont Services at (954) rebate, commission or refund for the purpose of securing 603-0033. If you are hearing this advertisement for publication in the said newspaper. or speech impaired, please contact the Florida Relay Serv- ice at 7-1-1 for aid in contact- Published:September 20,2019 ing the District Office. '--•—x�,- Each person who decides to appeal any action token at these meetings Is advised that person will need a record of Subscribed and sworn to before on September 20,2019: the proceedings and that ac- cordingly, the person may need to ensure that a verba- tim record of the proceedings is made, including the testi- mony and evidence upon hC..Li d 1'V1 dv tQ1'cam:.G-,-,, which such appeal is to be — based. Notary,State of WI,County of Brown Justin Faircloth g pp 2pDistrict Manager IAItrs. MONUI_oCI•I 86506 1s I N ii;rry Pu1)li': State of Wisconsin N�� My commission expires August 6,2021 Publication Cost:$234.50 Ad No.0003586506 Customer No:1304217 PO ft: FY2020 Meetings 161I. Ar Agenda Page 7 Cedar Hammock Bridge Replacement Artistic Structures, Inc. 8415 SW Riverside Drive Arcadia, FL 34269 BID ENCLOSED .1` J O\D\ i`N 1.1 9)1 e\\V Q9C): 1611 /U Agenda Page 8 Cedar Hammock Bridge Replacement Artistic Structures, Inc. 8415 SW Riverside Drive Arcadia, FL 34269 Bid Documents 1611A1 Agenda Page 9 Bidding Schedule Form Cart. Bridge Replacement Cedar Hammock Golf & Country Club Naples, FL /I 1 Agenda Page 10 BRIDGING 15863 Secoya Reserve Circle,Naples,FL 34110 SOLUTIONS Tel.239-216-1370 www.bridging-solutions.com BID PROPOSAL FORM(Round to nearest dollar) Bridge Demolition Base Bid Alternate Maintain Composite Full Bridge No. & Disposal Bridge Bid Bridge Existing Wear Replacement Section Section Utilities Decking Including Piles (1-110) (Note 5) (TanDeck) (H10) _- 9 $20,500.00 $125,300.00 $163,300.00 $4,200.00 $37,000.00 $187,300.00 17 NA NA NA NA $ 3,000.00 NA 18 $ NA 8,000.00 $ 50,000.00 $66,850.00 $14,500.00 $ 77.800.00 " / Submitted By:ARTISTIC STRUCTURES, INC. Signature "fit / : \ (Company Namc) Date: 11/19/2019 Name(Printed): TRAVIS PRITCHETT Title: PRESIDENT • BRIDGE RECONSTRUCTION PRICES INCLUDE COLLIER COUNTY PERMITTING,CART PATH REMOVAL, DISPOSAL,AND REPLACEMENT AT BRIDGE APPROACHES, BULKHEAD STYLE BRIDGE ABUTMENTS,AND 10'LONG BULKHEAD STYLE BRIDGE WING-WALLS. • THE COSTS ABOVE DO NOT INCLUDE BONDING.THE COST OF BONDING WILL BE 3%-4% OF THE TOTAL CONTRACT AMOUNT IF REQUIRED. • ARTISTIC STRUCTURES, INC. HAS PROVIDED ADDITIONAL COST ESTIMATES FOR THE BRIDGE REPLACEMENT. IT IS OUR PROFESSIONAL OPINION THAT RECONSTRUCTING THESE BRIDGES TO MATCH THE SAME SPECIFICATIONS AS THE EXISTING,WILL BE INSUFFICIENT FOR THE LONG-TERM NEEDS OF THE GOLF COURSE. PLEASE SEE THE FOLLOWING PAGES FOR COSTS TO RECONSTRUCT WITH A 5-TON SPECIFICATION. 11/19/2019 TJ P We design bridges to fit your site and budget. ib11H Agenda 11 Bidding Schedule Form Option - 5 Ton Cart Bridge Cedar Hammock Golf & Country Club Naples, FL 161 1A1 Agenda Page 12 ArtistiStruc litres CBC 1252195 8415 SW Riverside Drive Arcadia, FL 34269 (863)494-2426/fax(863)494-2707/artisticstructures@msn.com BID PROPOSAL OPTION - 5 TON SPECIFICATION Project: Cedar Hammock Golf Cart Bridge Repairs Bridge No. Demolition & 5 Ton Bridge 5'Ion Bridge Composite Disposal Leave Existing Full Bridge Tandeck Wear Pilings Replacement Strips 9 $20,500.00 $ 141,000.00 $ 160,000.00 $37,000.00 17 NA NA NA $ 3,000.00 18 .$ 8,000.00 $59,000.00 $66,500.00 $ 14,500.00 SEE NEXT PAGE FOR WRITTEN SPECIFICATIONS FOR 5 TON CART BRIDGE Submitted By: ARTISTICTIC STRUCTURES, INC Signature: (Company Name) Date: 11/19/2019 Name(Printed): TRAVIS PRITCHETT Title: PRESIDENT 1 6 1 1 A 1 Agenda Page 13 Al tiSti - . St1 s CBC 1252195 8415 SW Riverside Drive Arcadia, FL 34269 (863)494-2426 I fax(863)494-2707/artisticstructures@msn,com Standard 5-ton Bridge Specifications • Bridge pilings shall be a minimum of 10"diameter,2.50 CCA. • Bridge cap shall be 8"x 8",full rough sawn,#2,.60cca attached to piling. • Cap drift pins shall be 3/4"x 20"HOG hex lags. • Caps shall be attached to piling with MSTA24 z-max Simpson Strong-Tie hurricane tie,4 per pile cap. • Bridge stringers shall be 3"x 12",S4S#1,.60cca installed on maximum spacing of 20.5"centers. • All stringers shall have 2"x 10"x 24"S4S#2,.60cca attached at each splice with 6-HDG 4" timber screws. • Bridge stringer blocking shall be installed at the center of each bridge span. Blocking shall be 3" x12",S4S#2,.60cca attached to stringer with 6—4"HDG timber screws. • Stringers shall be attached to cap with H-2.5 stainless steel Simpson hurricane ties and stainless- steel strap nails. • Bridge decking shall be 3"x 8",#I S4S,.60cca radius edge attached with# 12 x 4.5"Simpson Strongdrive tori head stainless steel screws,2 each stringer. • Curb ledger board shall be 2"x 6",S4S#1,.60 CCA attached to decking with two# 10 x 3" Simpson Strongdrive torx head stainless steel screws,20"on center. • Bridge curb shall be.6"x 6",#2 or better S4S,.60 CCA with 6"x 6",#2 or better S4S,.60 CCA spacer blocks. • Curbing shall be bolted through decking using 5/8"HDG timber bolts at every block. Bridge Abutment&Wing-wall Specifications: • Bridges shall have two bulkhead style wing-walls per side. Each wing-wall shall be 10' in length. • Wall pilings shall be 9"butt x 12',2.50 CCA • Pilings shall be installed on 5'centers. • Pilings shall have a minimum penetration to match height of piling exposed above mudline. • Whalers shall be 3"x 8",full rough sawn,.60 CCA installed on 24"maximum spacing between, attached with 2-6"HOG timber screws,4—each splice. • Verticals shall be 2"x 8",full rough sawn,.60 CCA installed a minimum of 2' below mud line. • Verticals shall be attached to whalers with two 3.25",20D HDG spiral shank nails at each whaler. • High-tenacity polypropylene woven monofilament filtration geotextile shall be installed behind wall and attached with stainless steel fasteners. • Deadman shall be 6' x 9",2.50 CCA piling installed on 10'centers with a minimum cover of 2' below top of wall. • Tie rods shall be 518"x 10' HDG solid steel. • Wall cap shall be 3"x 8",S4S#1,60 CCA attached with# 12 x 4.5"Simpson Strongdrive torx head stainless steel screws,20"on center. 1 6 1 1 A 1 Agenda Page 14 Cart Bridge Replacement Production Rates Cedar Hammock Golf & Country Club Naples, FL 1 6 1 1 A 1 Agenda Page 15 . Artis t 4 truc tu CBC 1252195 8415 SW Riverside Drive Arcadia, FL 34269 (863)494-2426/fax(863)494-2707/artisticstructures@msn.com CART BRIDGE PRODUCTION SCHEDULE Project: Cedar Hammock Golf Cart Bridge Repairs Bridge Demolition Bridge Composite Bridge Cart Path Total Estimated No. &Disposal Construction Tandeck Abutments Approach Time to Complete Wear Strip and Wing- Replacement Installation Walls 9 5 Days 25 Days 3 Days 2 Days 1 Day 36 Days 17 NA NA I Day NA 1 Day 2 Days 18 2 Days 10 Days 2 Days 2 Days I Day 17 Days Time to complete based upon actual workdays. .2 Submitted By: ARTISTICTIC STRUCTURES, INC Signature: ,,I- . te:I ill( (Company Name) V Date: 11/19/2019 Name(Printed): TRAVIS PRITCHETT Title: PRESIDENT i611 /1 , Agenda Page 16 Subcontractor Form Cedar Hammock Golf & Country Club Naples, FL 1611A1 Agenda Page 17 CEDAR HAMMOCK faee 2 SUBCONTRACTOR FORM Company: Contact Information: UNITED RENTALS Subcontractor(formal name of company) Contact MIKE DINANNO Address 4540 DOMESTIC AVENUE NAPLES,FL 3414 Phone 239-340-4585 Type of Work EQUPIMENT RENTAL ALL STAR EQUIPMENT Subcontractor(formal name of company) Contact AUSTIN CLINTON Address 11680 METRO PARKWAY FORT MYERS,FL 33966 Phone 239-292-2916 Type of Work EQUPIMENT RENTAL Subcontractor(formal name of company) Contact Address Phone Type of Work 11/19/2019 TJP 1 6 1 1 A 1 Agenda Page 18 CEDAR HAMMOCK PROPOSAL FORM SUBCONTRACTOR FORM Cedar Hammock Golf&County Club BIDDING CONTRACTOR: ARTISTICTIC STRUCTURES, INC CBC 1252195 Company Name(General Contractor) All General Contractors are required to list any and all subcontractors that will be working on their behalf Company: Contact Information: CRFATIVE PATH AND CURB,CGC 1510137 Subcontractor(formal name of company) Contact JIM KREJCI Address 4317 MC CULLOUGH STREET PORT CHARLOTTE,FL 33948 Phone 941-457-2060 Type of Work CART PATH REPLACEMENT SHORELINE LUMBER,INC. Subcontractor(formal name of company) Contact RON PALUCK Address 10871 KELLY ROAD FORT MYERS,FL 33908 Phone 239-633-4163 Type of Work LUMBER AND HARDWARE SUPPLIER H AND E EQUIPMENT Subcontractor(formal name of company) Contact PHIL ZACHMAN Address 16701 OLD US 41 FORT MYERS,FL 33912 Phone 239-220-8488 Type of Work EOUPIMENT RENTAL 11/19/2019 TJP 1611A1 Agenda Page 19 Supplemental Bid Form Cedar Hammock Golf & Country Club Naples, FL 161141 Agenda Page 20 PROPOSAL FORM: Updated September 23, 2019 SUPPLEMENTAL BID FORM Cedar Hammock Golf& Country Club A. This supplemental bid form and the bidding schedule form are part of the general plans and specifications for this project. B. This supplemental bid form must he filled in completely,providing all requested information and be fully executed before it will be considered by Owner. C. Owner selection of the Contractor to receive the contract will be based on the Owner's evaluation of the overall bid and not necessarily or even primarily on which contractor's base bid price is lowest. The Owner will weigh the following factors in selecting a Contractor: 1. The base bid price(contained in the bidding schedule form). 2. The Contractor's bid identifying time for completion(see paragraph 1 hereof). 3. The Contractor's bid for liquidated damages(see paragraph J hereof). 4. The other information on the balance of this supplemental and original bid form. Example: A contractor who agrees to a prompt completion date and who is willing to bid a reasonable liquidated damages amount as a per diem assessment,but whose base bid is higher than another contractor may be considered superior to another contractor's lower base bid, where said lower base bid also protracts the date of completion and contains a lower liquidated damages bid figure. U. Schedule. Contractor shall furnish as part of the bid a construction schedule for completion of the work in bar chart form. The schedule must identify each line item of work and the beginning and completion dates of such work and including completion of the total work. E. Contractor proposes, if selected as general contractor, to furnish all labor, materials and equipment and perform all work for the Cedar Ilammock COD Project in strict conformity with the plans, specifications, and all Contract Documents therefor and any laws, statues, ordinances, rules, or regulations of any governmental agency or public authority relating thereto. 11/19/2019 TJP 161 1A1 Agenda Page 21 SUPPLEMENTAL BID FORM—Page 2 F. By submitting this bid, Contractor certifies that it has carefully examined the plans, specifications, bid form documents (including the instructions to bidders), construction contract documents and all addenda to the construction documents and to the plans and specifications and agrees to be bound by the terms and conditions of all of these documents. G. Contractor states that it has visited the job site and has examined all conditions affecting the proposed work and determined to Contractor's own satisfaction that all conditions or limitations that exist or which may arise affecting said projects and all difficulties that may be encountered in the construction of said project have been taken into consideration by Contractor. Contractor is making this bid on the basis of such examination, inspection, determination and not on the basis of any representation or promise made to Contractor by the owner,by the architect,by the engineer,by the designer,or by any other agent of owner, architect,engineer,or of the designer, and not contained in the plans and specifications for said project or in the documents listed above in connection with the project H. Contractor agrees, upon notice of an award of the contract to deliver, within seven (7) calendar days,an executed contract for construction and to furnish the necessary bonding as required for the construction project. Time for Completion BA HOLE#9 HOLE#O17I IZA HOLE#COMPLETE BRIDGE REPLACEMENTS Contractor agrees to complete said project within 80 calendar days, including Saturdays, Sundays, and legal holidays after commencement of actual work thereon unless delayed by any causes allowed in the construction document. For the purpose of this form,the date to commence construction activities shall be Monday March 9,2020. J. Liquidated Damages Contractor agrees that the sum of$ 100.00 per day including weekends and legal holidays shall be allowed as liquidated damages and credited to the owner against the monies owing the Contractor at the time any liquidated damages being to accrue. Should the total liquidated damages which have accrued upon completion of the project exceed the amount of monies owing the Contractor at the time damages begin to accrue, the Contractor shall reimburse to the Owner the difference between the total liquidated damages and the monies owing the Contractor on the balance of the contract price. This liquidated damages portion of the contract bid has been made, by Contractor taking into consideration the time of completion identified in the preceding paragraph. TRAVIS`!' 76H TT,,,P, ESIDENT 11/19/2019 ,tif� DATE CONT R 2 161 1 /U Agenda Page 22 Certificates of insurance Cedar Hammock Golf & Country Club Naples, FL 161141 ^ Agen a Psgp 91 -' 7 ® � ACcODATE IMMIUU(YYYY) RCERTIFICATE OF LIABILITY INSURANCE 11/t8/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: Brown&Brown of FL,Inc.-Fort Myers Brown&Brown of FL, Inc.-Fort Myers PHONE 6611 Orion Drive#201 yuc,No,Ey)),239-278-0278 I tti c,nog 239-278-5306 Fort Myers FL 33912ADDRE .ADDRESS; certificate@bbswfla.com _. ._.. INSURERIS)AFFORDING COVERAGE ._„NAIL 0 INSURER A:Westfield Insurance Company 24112 INSURED ARTIS-0INSURERS: Artistic Structures, Inc. 8415 500 Riverside Dr INSURER C: f Arcadia FL 34269 INSURER n INSURERS: INSURER F: COVERAGES CERTIFICATE NUMBER:1135856370 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADDL SUER __.. .... -__. - POLICY SEE POLICY EXP _ _... UNITS LTR TYPE OF INSURANCE MSO MD POLICY NUMBER IMINDIXTYYY) (MMIOD/YYYY) A X COMMERCIAL GENERALLIABIUTY Y Y CWP5226852 3/30/2019 3/30/2020 EACH OCCURRENCE s1,000,000 DAMAGE TO RENTED - 1 CLAIMS MADE I X[OCCUR PREMISE$,(Easimort? l S 500,000 .................. MED EXP(Any one person) $1,000 PERSONAL&ADV INJURY S 1,000,000 GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY I x I jERa (LO(: PRODUCTS COMP/OP AGG S 2.000,000 - OTHER $ A AUTOMOBILEUABILITY CWP5226852 3/30/2019 3/30/2020 COMBINED SINGLE UNIT $1,000,000 If accident) X ANY AUTO BODILY INJURY(Per person) $ AWNED 1 SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ -- AUTVIREOOS ONLY _I AUTOS NON-OWNED I APROPERTY DAMAGE (per acdden0 $ .. .. I $ A X UMBRELLA LBW X OCCUR CWP5226852 3130/2019 3/30/2020 EACH OCCURRENCE 52,000,0(/0 EXCESS LIAR CLAIMS-MADE AGGREGATE 32,000,000 DED 1 x I RETENTION 3 n S WORKERS COMPENSATION I PERTUTE I_._.I OTH_ ._.. AND EMPLOYERS'LIABILITY Y I N ANYPROPRIETORIPARTNER/EXECUTIVE I I NIA E L EACH ACCIDENT S OFFICER/MEMBEREXCLUDED'' Li (Mandatory in NH) E.L.DISEASE EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1 I DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(ACORD 101,Addtbatul Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DEUVERED IN Cedar Hammock,CDD ACCORDANCE WITH THE POUCY PROVISIONS. C/O Inframark Infrastructure Management Services AUTHORIZED REPRESENTATIVE Fort Country Lakes Drive f Fort Myers FL 33905 I ©1968-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 161 1A1 Agenda Page 24 DA1E(MMIDDIYYWI AICIC-4RL CERTIFICATE OF LIABILITY INSURANCE ... 11!18/2019 k THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER NAME: _.. _. _..._.. _.. Arthur J.Gallagher Risk Services for CoAdvanlage PONE,Ext): (866)3545423 f FAX Jeffrey Rendel (A/C,No);_ MALL coi@coadvantage.com e.com 250 Tequesta Drive ADDRESS: @ 9 Tequesta,FL 33418 INSURER(S).AFFORDING COVERAGE NAfCr INSURER A:American Zurich Insurance Company !40142 • INSURED INSURERS: _., ..___..._.. .._ CoAdvantage Corporation Alt.Emp:Artistic Structures,Inc 3350 Buschwood Pork Drive#200 INSURER C: Tampa,FL 33618 INSURER 0 _.... _ _ ... INSURER E• INSURER F: COVERAGES CERTIFICATE NUMBER:19FL090959836 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR, _...... _ .. ADDLi viva I _- __. • POLICY EFF , POLICY EXP I. ......LIMITS — J.,_112.4._ TYPE OF INSURANCE r TESD WVD I POLICY NUMBER •1MM/DDIYYYY)1 IMMIDDNYYY11, COMMERCIAL GENERAL LIABILITY I , • EACFIOCCIrRRENCE 15 - I I)AMAGF TO RENTED CLAIMS MADE !DC.CLP i I PREMISES(Ea occurrer cc) LS MED FRP(Any one person) 15 I 1 PERSONAL.&ADV INJURY 1 5 GENT.AGGREGATE OMIT APPLIES PER • II GENERAL AGGREGATE i S I POLICY I _i JEC' . LOC: ; PRODUCTS COMPIC)F IGCI I S OTHER I .. ,-.. IS I AUTOMOBILE LIABILITY I COMBINED SINGLE LIMO !S �^ 1(Ea accident) !ANY AUTO I BODILY INJURY(Per person) j S ;I i OWNED I SCHEDULED i BODILY INJURY(Per ecx Jo I)I 5 1 AUTOS ONLY __I AUTOS PROPERTY DAMAGE I INOOWNED - AUTOS ONLY AU TOS ONLY I(Per aCCldeaccident) ...,,. i5 HIRED I ;N I S ,• UMBRELLA LIAR ;OCCUR !. EACH OCCURRENCE S EXCESS UAB CLAIMS-MADE ' I AGGREGATE S I DED i !RETENTIONS •• S !WORKERS COMPENSATION X ;PER 1. OTHI .AND EMPLOYERS'LIABILITY STATUTE ER ANYPROPRIETORtl'ARTNER/EIiECUTIVE YIH I EL EACH ACCIDENT S 1,000,000 A ; FrlcLaR/MEMBERexcwnem [Ni NIA; WC 56-11-942-05 :04/01/2019 i 04/01/2020! '(Mandatory In NH) I E L DISEASE EA EMPLOYEE $ 1,000,000 II yes descrunder ! ibe DESCRIPTION OF OPERATIONS below • • F L. DISEASE-POLICY LIMY! $ 1,000,000 I Location Coverage Period: ;04/0112019 ;04/01/2020 Client* P376724-FL DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101,Additional Remarks Schedule,may be attached if more space is required) Coverage is provided for Artistic Structures,Inc only those co-employees 8415 5W Riverside Dr of,but not suboontradors Arcadia,FL 34269-7124 to: CERTIFICATE HOLDER CANCELLATION Cedar Hammock,CDD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE do Inframark Insurance Management Services THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 5911 Country Lakes Drive ACCORDANCE WITH THE POLICY PROVISIONS. Fort Myers,FL 33905 AUTHORIZED REPRESENTATIVE • ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD 1 6 1 1 A 1 Agenda Page 25 ARTISTICTIC STRUCTURES, INC CBC 1252195 BIDDERS NAME BID FORM PROJECT IDENTIFICATION: CEDAR HAMMOCK BRIDGE AND BULKHEAD REPAIRS AND REPLACEMENT THIS BID IS SUBMITTED TO: CEDAR HAMMOCK CDD C/O INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 5911 COUNTRY LAKES DRIVE FORT MYERS, FL 33905 1. The undersigned BIDDER proposes and agrees, if this BID is accepted, to enter into an Agreement with OWNER in the form included in the Contract Documents for the Contract Price and within the Contract lime indicated in this Bid and in accordance with the other Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Instructions to Bidders.This Bid will remain open for ninety (90) days after the day of Bid opening. BIDDER will sign the Agreement and submit the Contract Security and other documents required by the Contract Documents within fifteen (15) days after the date of OWNER'S Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that: a. BIDDER has examined copies of all the Contract Documents and of the following addenda: Number ADDENDUM#1 Date NOVEMBER 5,2019 Number ADDENDUM#2 Date NOVEMBER 12,2019 (receipt of all which is hereby acknowledged) and also copies of the Advertisement or Invitation to Bid and the Instructions to Bidders. b. BIDDER has examined the site and locality where the Work is to be performed,the legal requirements(federal,state and local laws,ordinances, rules and regulations) and the conditions affecting cost, progress or performance of the Work and has made such independent investigations as BIDDER deems necessary. c. This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person,firm or corporation to refrain from bidding;and BIDDER CEDAR HAMMOCK Bridge and Bulkhead Replacement B-1 C:\Users\USER\AppData\Local\Temp\Temp2_OneDrlve_2019-11-17(2).zip\Cedar Hammock\1263CDD_04_BidForm.doc 11/19/2019 TJP 1611 /11 Agenda Page 26 has not sought by collusion to obtain for himself any advance over any other Bidder or over OWNER. 4. BIDDER agrees that the Work will be substantially complete and ready for final payment in accordance with Paragraphs 14.8 and 14.13 of the General Conditions within the number of calendar days indicated in the Agreement. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work on time. 5. The following work will be accomplished by the Subcontractors listed. Work Subcontractor CART PATH REPLACEMENT CREATIVE PATH AND CURB, CGC 1510137 H AND E EQUIPMENT EQUPIMENT RENTAL UNITED RENTALS EQUPIMENT RENTAL ALL STAR EQUIPMENT EQUPIMENT RENTAL 6. BIDDER will complete the Work for the prices listed in the following Price Schedule. The unit prices quoted for the particular items are to be used exclusively for computing the total contract lost. The total shall be inclusive of all work necessary to complete the project. The project will be a unit price project as specified in the bid form.If the unit is a lump sum in the bid form,then that item shall be a lump sum item. 7. The terms used in this Bid which are defined in the General Conditions of the Contract Documents have the same meanings as assigned to them in those General Conditions. SUBMITTED ON NOVEMBER 19TH , 2019. By: ARTISTICTIC STRUCTURES, INC CBC 1252195 (Corporation or Firm Name) By: TRAVIS PRITCHETT , PRESIDENT Corporate (Printed name of authorized officer) (Title) Seal Attest: CHRISTINE O'HARA (Printed Name) (Signature) Business Address: 8415 SW RIVERSIDE DRIVE , ARCADIA, FL 34269 CEDAR HAMMOCK Bridge and Bulkhead Replacement B-2 11/19/2019 TJP C:\Users\USER\AppDato\Local\Temp\Temp2_OneDnve_2019-11-17(2).zip\Cedar Hammock\1263CDD_04_BidFarm.doc 1611 Al Agenda Page 27 Phone Number: (941)628-0938 Qualifier: Licensed Contractor who qualifies the bidder. Name: TRAVIS PRITCHETT, License Signature: License No. &State: CBC 1252195 License Limitations, if any: CEDAR HAMMOCK 11/19/2019 TJP Bridge and Bulkhead Replacement B-3 C:\Users\USER\AppDatc\Local\Temp\Temp2_OneDrive_2019-1 1-17(2).zip\Cedar Hammock\1 263CDD_04_BidForm.doc 1 6 1 1 A 1 Agenda Page 28 *, r 'Vw-," ,.... ,,V 'mow. J , i 1 j ' ' I i I t I, i i 1 t„,„‘„0.'„;•,..., ' ,„,' ''*‘': ` / , , ' ' ' ' i 11 'j4$3 ......*.. "tea"`•"' a ' ,Er 1# "i.`': ''''' - ''''',7*''''''''''''' -'" "'*"...'*".*,' 41 r y 'Z'.:^4 iit'r k.:A....„. .,- - ,.000 S.t �{,,s .+� tub, i. ... d 4 ,. i ‘, .,,,,„:„,_,;,,... "-...:07.40,40e. ,... ,, ii, ARTISTIC STRUCTURES, INC. CEDAR HAMMOCK CDD BRIDGE REPLACEMENT AND REPAIR BID SUBMITTAL 161 1A1 Agenda Page 29 ARTISTIC INTEGRITY WE BUILD IT RIGHT THE STRUCTURES, THAT YOUR AMENITY IS YOUR I NCSOMETHING■ COMMUNITY WILL ENJOY CEDAR HAMMOCK CDD FOR YEARS TO COME. WE HAND-PICK OUR MATERIALS We greatly appreciate the opportunity to provide pricing for your next FROM LOCAL SUPPLIERS, project. ENSURING OUR Artistic Structures is a locally owned contracting company serving CUSTOMERS THE UPMOST Southwest Florida, from Tampa to Marco Island, for over fifteen years. We provide a wide variety of timber amenities for your communities. QUALITY MATERIALS. Some of our services include golf cart bridges, pavilions, boardwalks, ARTISTIC STRUCTURES WILL fishing piers, timber retaining walls, limestone boulder retaining walls, NOT CUT CORNERS. OUR rip rap, decks, floating docks, guardrails, and decorative fencing. We will take the project from initial consultation, through designing, STAFF IS EXPERIENCED AND budgeting, engineering, permitting, scheduling, to final construction. PRIDES THEMSELVES ON Artistic Structures also specializes in bridge and boardwalk installations PROVIDING QUALITY in environmentally sensitive locations. By using lightweight equipment and top down construction, we can assure minimal impact to the WORKMANSHIP. WE AREN'T natural beauty of the surrounding environment. HAPPY UNLESS YOU ARE We hope you choose Artistic Structures as your contractor for your next HAPPY. amenities project. 4 "a b yam: Y2 v2' , ,y . I. _.. 161 1A1 Agenda Page 30 BIO : TRAVIS PRITCHETT 8415 SW RIVERIDE DRIVE, ARCADIA, FL(941)628-0938, artisticstructures@msn.com SUMMARY Seasoned General Contractor with more than 20 years of experience engineering and constructing timber amenities,Travis Pritchett is the President of Artistic Structures, Inc. Mr. Pritchett has successfully directed multiple residential and land development projects throughout Southwest Florida. He is experienced in dealing with all facets each project,providing a wide variety of timber amenities for various types of communities.Some services include golf cart bridges,pavilions,boardwalks, fishing piers,timber retaining walls,limestone boulder retaining walls, rip rap, decks,floating docks,guardrails, and decorative fencing. He is exceptionally skilled,possessing the knowledge and expertise to design,budget,engineer,schedule,construct and permit all projects in his field of construction.He has a proven history of creating successful relationships with clients and customers to help continuously grow his business. SKILLS HIGHLIGHTS • Construction Management • Quality Control • Safety Management • Permitting/Florida Building Code • Customer Service • Team Building,Training&Leadership • Estimating • Artistic Vision • Contract Negotiations • Carpentry&Heavy Equipment Experience • Planning&Scheduling • Problem Solving EXPERIENCE Artistic Structures,Inc.-General Contractor, President February 2002 to Current • Meet with clients to discuss project design, budget,and schedule in order to provide accurate proposals. • Provide planning and construction details to various engineering firms in order to complete accurate and practical permitting plans. • Acquire all necessary federal,state, and local permitting for projects. • Carefully coordinate plans with field managers,crews,and clients to make sure projects are completed to specifications and stay on schedule from start to finish. • Supervise quality control and safety throughout projects. • Obtain all notices of completion and compliance from directing agencies. Pro Features,Inc. -Carpenter,Equipment Operator May 1998—January 2002 • Key member of construction crew responsible for dock,retaining wall,timber bridge and boardwalk construction. • Participated in excavation,site preparation,demolition,carpentry,and pile driving. • Consistently assumed additional responsibilities and worked extended hours to meet project deadlines. • Communicated with owner and supervisors to complete projects objectives on schedule. EDUCATION South Florida Community College-Associates of Arts Degree CERTIFICATION Florida State Certified Building Contractor—CBC 1252195 N 161141 Agenda Page 31 r • i s t. e ` A tructures Recent Clients • Bonita National,Bonita Springs,FL-Jim Glase(239)777-2800 • Colonial Country Club,Fort Myers, FL - Jeff Cathey,(239)834-7118 • Cypress Woods Golf&Country Club,Naples,FL- Scott Kissell(239)593-3392 • Dell Webb,Pulte Homes,Walter Grassman(941)809-0207 • Ding Darling National Wildlife Refuge-Amy Nowaki(239)-472-1100 • The Estuary at Grey Oaks,Naples,FL—Jim Glase(239)777-2800 • Fiddlesticks Country Club,Fort Myers, FL -Brad Caporini,(239)707-9387 • The Gasparilla Golf Club, Boca Grande,FL-Jeff Strother(941)270-0470 • Heritage Oaks, Sarasota,FL-David Summers(941)993-2449 • Heritage Palms Golf&Country Club,Fort Myers,FL-Greg Kriesch,(239)292-5214 • Island Country Club,Marco Island,FL-Wayne Kappauf,(239)641-9193 • Isle of Collier Preserve,Naples,FL-Ian Moore,(239)961-1927 • Lakeside,Lakewood Ranch,Homes By Towne—John Woodman(813)944-8343 • Legacy Estates, Sarasota,FL-Taylor Morrison,James Borman(941)-379-8400 • Naples Lakes Country Club,Naples,FL -Mike Wallace,(239)289-7180 • The Old Collier Golf Club,Naples,FL -Tim Hiers,(239)593-8522 • Quail West,Bonita Springs,FL-Mark Black,(239)593-4120 • Quail Creek Country Club,Naples,FL - David Fenton,(239)580-8958 • Riverwood Golf Club,Port Charlotte,FL -Eric Pinkham,(941)270-0206 • The Sanctuary, Sanibel Island,FL—Kyle Sweet(239)707-8763 • Seasons At Bonita,DR Horton—Jason Demarco (239)240-4399 • Skye Ranch,Taylor Morrison—Tim Martin(941)356-3159 • Sandhill Preserve,Sarasota,FL—Walter Grassman(941)809-0207 • Shadow Woods Preserve,Estero FL—Eric Ruha(239)229-8809 • Tampa Bay Golf&Country Club,Jeff(907)-322-9207 • Tiburon,Naples,FL—Jeff Cathey,(239)834-7118 • Timber Pines, Spring Hill,FL-Mark Nordman,(352)666-2333 • Vasari Golf and Country Club- Sam Mueller(239)707-0464 • Winding Cypress,Naples,FL—Pulte Homes,Pat Butler(239)777-3512 • Shoreview at Waterside,Lakewood Ranch,-Pulte Homes, Walter Grassman(941) 809-0207 • The World Center Marriott,Orlando, FL—Sean O'Brien W 1 6 1 1 A 1 Agenda Page 32 .,,,r,,, ,,,,,,,,,,, ,,..,,,., ,L,„,,:,,,„.. .,„,,1,i,,:'..'",:n.-:;75rt..:4:7:',':'-':tifAt''••:' '-::,:,,.„7'-::!'-t,,,'":%!'),,;::.4„,„,i',4.,, .•' ..'''.,:i'i '•'-L',,,'•:.''''.:'',',-'L''.';.'r.•1!,q,0,i,.' :.-:.,:,,,;.*:,-:,;#*iir?;''M''.'.:. :,C.'--' '.-1...'::„.:--•:,- ,.:,. ,1,.''... ,..•'•,,,..:::::'LL:',,;.,...,,3,-,:,',',.,,,Y.,' ,' .. 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Ei-... dt' as,c� '` Std t' �ii h+ kit x q .cam, '+ � 'E:. yr' rE`'� �,�{��m��att !� ' .�v`'�'� y 1 t � x 1d'fv Ys�' "�1k�'`.,7, ''R .. �i iK y�„� �' ^w + `` 5- �y a '+ ` T S^a k 't' •-"' `, dt :dam, $rb%.a,"x fro a '`� 4'',t � �' ._ ��l .cst' "h.' ,p'�- K. 'i •* - "h �'4,� � •5 �� Z gni" h s�� i�{,-k d'^� .�1��.?+�' � .Y: �,�-s, ,�t�' ��'f� ��'i.wi n, a er s �A- ,.�k "`s' Rr "��L,is'nt � k '��r 7� ��u. ��_ m .w 741 Az t �. 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B`n h,,',Aa � 4i5; *444"'ris 8w f�, s4 wR ig,, '�r''y s ' Y4 � �� ... ,, *xe 4 #�7 fi :„. i t xK � ,ze ,y Ft � ^k�, R , ; k 's 4 � , 4� ,Ai.. a � # « 3 ; +k "4 ,4+ gs `<;A�' x • <, % z * b es � " 9f ; hy� cJ} �y ,1*,� x 3w 3, lP> � , N£ ,a 4 - `� i ,w A ;t�'� .psI4 � z � • a aiknyc'9;ri. A,,,, ' ` tt , + -i,, . .iol ' �t r � �" .'Jr-,'..41 idt ., r,y„ . ,,,,4,.„..01,;..,:;,,4.,c; .74 K . ?x . ' zc ,4` : .4. ,,i4::. i � . 'z " "„ {M,. 'x� i:-- es 'S sr s � ! t ' Wi• ' .., * 4 ' ,tEb. t �4 � '14,F � tt fS ;',.*;040.1 .,,-.5.-N. iy iNz vks .roa,'vx1,-1 2 - >F d r .aa X sfit'Z 1 x -r1 �Y '/q ''" a.:.t. „a ..'6° tk �vf- r' , * � a iax �; .L're -' � . # :.o - n• -v . ' x � rot..,r�r� . '� a ` taa5 '£e#��. � �,,Ft7: Ye, '� 'hi...., � ..:Y S i • 1 6 1 1 A 1 Agenda Page 53 ;;;BRIDGING 15863 Secoya Reserve Circle, Naples. FL 34110 j SOLUTIONS Tel. 239-216-1370 www.bridging-solutions.corn BID PROPOSAL FORM(Round to nearest dollarl Bridge Demolition Base Bid Alternate Maintain Composite Full Bridge No. & Disposal Bridge Bid Bridge Existing Wear Replacement Section Section Utilities Decking Including Piles (H10) (Note 5) STanDeck) (H 10) 9 $42,812.00 $324,294.00 $ N/A $ 10.000.00 $50,932.00 $ N/A 17 NA NA NA NA $ N/A NA 18 $ 17,201.00 $ 130.298.04 $ N/A NA $ 20,463.00 $ N/A 7 Submitted By: Marine Contracting Group, Inc. Signature: '.--------------'5,___'-----.4:A (Company Name) Nov. 18, 2019 Brian L. Midolo Date: Name(Printed): Title: VP/Corporate Secretary We design bridges to fit.vour site and budget. 161141 Agenda Page 54 PROPOSAL FORM: Updated September 23,2019 SUPPLEMENTAL BI.0 FORM Cedar Hammock Goll'&Country Club A. This supplemental bid form and the bidding schedule form are part of the general plans and specifications for this project. B. This supplemental bid form must be filled in completely,providing all requested information and be fully executed before it will be considered by Owner. C. Owner selection of the Contractor to receive the contract will be based on the Owner's evaluation of the overall hid and not necessarily or even primarily on which contractor's base bid price is lowest. The Owner will weigh the following factors in selecting a Contractor: 1. The base bid price(contained in the bidding schedule form), 2. The Contractor's bid identifying time for completion(see paragraph I hereof). 3. The Contractor's hid for liquidated damages(see paragraph.1 hereof). 4. The other information on the balance of this supplemental and original hid form. Example: A contractor who agrees to a prompt completion date and who is willing to bid a reasonable liquidated damages amount as a per diem assessment,but whose base hid is higher than another contractor may be considered superior to another contractor's lower base bid, where said lower base bid also protracts the date of completion and contains a lower liquidated damages bid figure. D. Schedule. Contractor shall furnish as part of the bid a construction schedule for completion of the work in bar chart form. The schedule must identify each line item of work and the beginning and completion dates of such work and including completion of the total work. E. Contractor proposes, if selected as general contractor, to furnish all labor, materials and equipment and perform all work for the Cedar Hammock CDD Project in strict conformity with the plans, specifications, and all Contract Documents therefor and any laws, statues, ordinances, rules. or regulations of any governmental agency or public authority relating thereto. 1 6 1 1 A 1 Agenda Page 55 SUPPLEMENTAL BID FORM — Page 2 F. By submitting this bid. Contractor certifies that it has carefully examined the plans, specifications, bid form documents (including the instructions to bidders), construction contract documents and all addenda to the construction documents and to the plans and specifications and agrees to be bound by the terms and conditions of all of these documents. G. Contractor states that it has visited the job site and has examined all conditions affecting the proposed work and determined to Contractor's own satisfaction that all conditions or limitations that exist or which may arise affecting said projects and all difficulties that may be encountered in the construction of said project have been taken into consideration by Contractor. Contractor is making this bid on the basis of such examination, inspection, determination and not on the basis of any representation or promise made to Contractor by the owner,by the architect,by the engineer,by the designer,or by any other agent of owner, architect, engineer, or of the designer, and not contained in the plans and specifications for said project or in the documents listed above in connection with the project. H. Contractor agrees, upon notice of an award of the contract to deliver, within seven (7) calendar days,an executed contract for construction and to furnish the necessary bonding as required for the constniction project. Time for Completion Contractor agrees to complete said project within /SO calendar days, including Saturdays, Sundays, and legal holidays after commencement of actual work thereon unless delayed by any causes allowed in the construction document. For the purpose of this form,the date to commence construction activities shall be Monday March 9,2020. J. Liquidated Damages Contractor agrees that the sum of$ Sv — per day including weekends and legal holidays shall be allowed as liquidated damages and credited to the owner against the monies owing the Contractor at the time any liquidated damages being to accrue. Should the total liquidated damages which have accrued upon completion of the project exceed the amount of monies owing the Contractor at the time damages begin to accrue, the Contractor shall reimburse to the Owner the difference between the total liquidated damages and the monies owing the Contractor on the balance of the contract price. This liquidated damages portion of the contract bid has been made, by Contractor taking into consideration the time of completion identified in the preceding aragraph. Nov. 18, 2019 DATE CONTRACI4_ Brian L. Midolo, VP/Corporate Secretary 161 1A1 Agenda Page 56 CEDAR HAMMOCK PROPOSAL.FORM SUBCONTRACTOR FORM Cedar Hammock Golf&Country Club BIDDING CONTRACTOR: Marine Contracting Group, Inc. Company Name(General Contractor) All General Contractors are required to list any and all subcontractors that will be working on their behalf Company; Contact Information; 4e7„ tiz p r),i/-)64 .,4// Subcontractor(formal name of company) Contact `/ii��,+) �+ Address / Phone Type of Work Subcontractor(forma(name of company) Contact Address Phone Type of Work Subcontractor(forma(name of company) Contact Address Phone Type of Work 1 6 1 1 A 1 Agenda Page 57 CEDAR HAMMOCK )'ago SUBCONTRACTOR FORM Company: Contact Information: Subcontractor(formal name of company) Contact Address Phone Type of Work Subcontractor(format name of company) Contact Address Phone Type of Work Subcontractor(format name of company) Contact Address Phone Type of Work 1 6 1 1 A 1 AREF Agend�l I� gc 58 DATE(MMIDD/YYYY) L C __,/ CERTIFICATE OF LIABILITY INSURANCE I 1/16/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Donna Trout __ __`.______—� Brown&Brown OF Florida, Inc. PHONE FAx 6611 Orion Drive Suite 201 ALC..Gta_Eat):239-274-1433 ____,�IA/C,No)i_._.._—__._____. Fort Myers FL 33912 AADDREss; dtrout/ bbswfla.com—_ _ ___ -- INSURER(S)AFFORDING COVERAGE NAIC p ___ INSURER :StarNet Insurance Company 40045 INSURED 00134010 INSURER 6:The Continental Insurance COm_ anY _ 35289 _. Marine Contracting Group, Inc. L. 8260 Pascal Drive INSURER C: — Punta Gorda FL 33950 INSURER o INSURER E: INSURER F: I COVERAGES CERTIFICATE NUMBER:525627348 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _—_._._._ IN SR —.AWL SUBR POLICY EFF POLICY EXP LIMITS LTR� TYPE OF INSURANCE !INS° WYD POLICY NUMBER (MAVOD/YYYY) IMMfODIYYYYI B II X COMMERCIAL GENERAL LIABILITY Y ML9780732 • 12121/2018 12/21/2019 EACH OCCURRENCE I.$1.000,000 -•----• r DAMAGE TO RENTED- I L_ ,CLAIMS•MADE I OCCUR PREMISES,Eaoccurrenco) '8250;000 I X Contractual_ __`_ MED EXP(Any One person) $10.000 r-i ! PERSONAL&ADV INJURY $1;000,000 __— �GEN'L AGGREGATE LIMIT APPLIES PER• GENERAL AGGREGATE _— $2.000.000 _ POLICY(_�JECOT i_i LOG I PRODUCTS•COMP/OP AGC 52.000.000 {! i OTHER; '$ 8 AUTOMOBILE LIABILITYi 6075768024 12/21/2018 12/21/2019 COMBINED SINGLE LIMIT__I$1,000_000 Eaas n _ X ANY AUTO BODILY INJURY(Per person) $ OWNED ---I SCHEDULED _ u AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ X (HIRED x NON-OWNED PROPERTY DAMAGE— �_—. _ ...._ AUTOS ONLY L.._ AUTOS ONLY _(per accidentj—._,—,_•_,___�_$_._.._.._ ++ ,$ 8 X I UMBRELLALIAB I X OCCUR EX124510 12/21/2018 12/21/2019 EACH OCCURRENCE 1$4.000000 EXCESS LIAB i AGGREGATE $4,000,000 _ I CLAIMS_MADE j I X DED I I RETENTION$74 noni i$ A WORKERS COMPENSATION I (KEY0138523 12/21/2018 12/21/2019 X—I STATUTE ,___�_ERH AND EMPLOYERS'LIABILITY YIN ANYPROPRIETOR/PARTNER'EXECJTIVE E.L.EACH ACCIDENT $1.000,000 /M OFFICEREMBEREXCLUOED? N/A (Mandatory In NH) E.L.DISEASE•EA EMPLOYEE$1,000,000 If yes.describe under I DESCRIPTION OF OPERATIONS below ., El.DISEASE-POLICY LIMIT.I5 1,000,000 8 (Protection&Indemnity/Hop i H876607 12/21/2018 12/21/2019 Per Occurrence [ 1,000,000 I 6076043120 12/21/2018 12/21/2019 Leased/Rented i 750,000 1 Equipment/inland Manna i i 1 DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES(AC ORD 101,Additional Remarks Schedule,may be attached If more space Is required) Certificate Holder is included as Additional Insured with respect to Marine General Liability Coverage. Workers Compensation Coverage includes USL&H and Jones ACt Bumbershoot/Umbrella Coverage-$4,000,000 Coverage Limit: Continental Insurance Company #6075768024 12/21/2018-12/21/2019(50%Participation) XL Specialty Insurance Company #UM00072561MA18A 12/21/2018-12/21/2019(50%Participation) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Information Purposes Only THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN This certificate may not be altered by ACCORDANCE WITH THE POLICY PROVISIONS. anyone except for Brown&Bworn AUTHORIZED R PRESENTATIVE 661 201 Fort rionDrive 3 12 Fort Myers FL 33912 -,..1a/ ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 161141 Agenda Page 59 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed.4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT -BLANKET We have the right to recover our payments from anyone liable for an injury covered by this policy.We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule State Description FL Any party with whom the insured agrees to waive subrogation in a written contract. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy,) Effective Date: Policy No: KEY013t 523 Endorsement No.: Insured: Marine Contracting Group,Inc Premium: Insurance Company: StarNet Insurance Company Countersigned by: WC 00 0313 (Ed.4-84) 01983 National Council on Compensation Insurance. ir--I V o 0 cogill to a a m! -01 o a, N a caQ I N n1 4 1 0, ,11) N N d r 2a) N 0- a) E E c c m E w as ro Cl c Zuxi w 0 o 2 v u oo , 1 o u n n a J 0 V v K Z` c� D- N M LA E T E E 0 0 0 0 0 E N, C E E 0 \ N N N N O ,n N N >. c y ct - N d• e\-1 CO \ ? m O , 7io p 0 rO I �!1 N N N N t7 7 '0 > > N 0. \ \ \ \ \ C 01 OC in N CO 00 al Iv eco It) Hca 'a 'c LL W C LL LL C C L D N L- E L.L. LL LL U U N Li Li O N N N N N .gip. COIN \ n N a _ Cr .-I N N N M 0 \ \ \ \ \ \ N LA LC) Vl N CO CO r'' _ \ C C C C C C '•' N yah ® ..... C >, O ' co yoZ p v F 0 01 .-i .-i m v .-i .-•i E E X ) QJ C r`0 Y o C •° E0/ 111 O S. 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'^ 7fi`as,', 440:;',441,04-; . bC,4.. x t i." ,�.: mss"t; '�`i'°�Va �w:.N .�i'Fx ? Y' 3,,t ae .R2 .., ,.� ,:;*1%.'i�9 Y>x ng t� L`,a ,' '_'�; t, ?'4 , " �' -z?-d-,..40-r.''''''' C ° t., '`�:("�"�z r eF.�`.rr� �v t,-ai' � .'a $ t >:. a,"' e .�, # e v 'h .t 1 6 1 1 A 1 Agenda Page 64 ('RI)P(J5.9i FI)PV1 BIDDING SCHEDULE FORM Updated: November 1,2019 Cedar Hammock CDD BIDDING CONTRACTOR: Giese Golf,Inc. James Glass Company Name Name of signing Principle Item# Line Item Quantity Unit Price/Unit Total Price 1 Mobilization 1 LS $ 25,000.00 $ 25,000.00 2 Erosion Control-Turbidity Barrier 100 LF $ 8.00 $ 800.00 (50 feeet of barrier installed at property outfall locations) 3 Erosion Control-Silt Fencing(install and remove 400 LF $ 2.50 $ 1,000.00 (select preserve areas) 4 Grass Stripping and Burial 6 AC $ 8,000.00 $ 48,000.00 (cut to appx 4"inch-remove grass,root mass and organic matter 5 Concrete Path Removal 2,600 LF $ 6.00 $ 15,600,00 (disposed on site in lake fill areas) 6 Wood Bulkhead Wall Removal(disposed off site 3,020 LF $ 16,00 $ 48,320.00 (holes 4,5,16 and 17) 7 Wood Bridge Removal(dispose off site) 537 LF $ 37.00 $ 19,869.00 (holes 8 4,5,7,10) 8 Wood Bridge Removal(dispose off site) 775 LF $ 37.00 $ 28,675.00 (holes 8 9 and rr 18) 9 De-Watering 1 LS $ 60,000.00 $ 60,000.00 (lakes on holes 4,5,16 and for culvert/pipes on holes 7 and 10) 10 Earthmoving(non-solid rock excavation) 13,500 CY $ 5.00 $ 67,500.00 (move material 1,500 feet or less) 11 Earthmoving(Rock Excavation) 5,000 CY $ 10.00 $ 50,000.00 (lake fill in front of#17 green) 12 Tee Construction(laser leveled) 22,500 SF $ 1.50 $ 33,750.00 (capped with 4"of clean sand) 13 Sand Bunkers(Washed G-Angle Sand) 5,000 SF $ 3.60 $ 18,000.00 (includes drainage,edging and sand) 14 Bunker Solutions Bunker Liner 5,000 SF $ 3.50 $ 17,500.00 15 Shaping 1 LS $ 30,000.00 $ 30,000.00 16 Dry Stacked Cap Rock Walls 18,100 SF $ 41.00 $ 742,100.00 (rocks 4-5 feet wide and 12-24 inches thick) 17 4"Solid N-12 Smoothwall Pipe 400 LF $ 7.00 $ 2,800.00 (from greens.bunkers and small drainage areas as needed) 18 6"Solid N-12 Smoothwall Pipe 2,000 LF $ 9.00 $ 18,000.00 (drains from catch basins to relief point) 19 8"Solid N-12 Smoothwall Pipe 1,000 LF $ 11.00 $ 11,000.00 (drains from catch basin to relief point) 1611A1 Agenda Page 65 Page 2 BIDDING SCHEDULE FORM Cedar Hammock CDD Item# Line Item Quantity Unit Price/Unit Total Price 20 8"Round Catch Basin 8 CT $ 350.00 $ 2,800.00 (with metal grate) 21 12"Round Catch Basin 6 CT S 400.00 $ 2,400.00 (with metal grate) 22 12"Square Cart Path Catch Basins 12 CT 5 700.00 $ 8,400.00 (with metal grate) 23 Contech Pipe Installation (CDD buys pipe) 5 CT $ 6,000.00 $ 30,000.00 (12'x 7'elliptical pipe-20 feet in length to replace bridges) 24 30"RCP Extension(at#16 tees) 40 IS 5 130.00 $ 5,200.00 (extend one 30"pipe) 25 36"Solid HP Storm Pipe(Gray Pipe) 180 LF $ 120.00 $ 21,600.00 (lake equalizer pipe where bridge is replaced on hole#7) 26 Irrigation System (per Dave Ragan Plans) 1 LS $ 150,000.00 $ 150,000.00 (total materials,labor and installation) 27 Rip Rap Installation 77,500 SF 5 6.20 5 480,500.00 under rock walls and wood bulkhead replacement 28 Surveying(for permit closure) 1 LS $ 12,000.00 $ 12,000.00 (modified lake slopes,storm pipes,bulkheads and lake changes) 29 Concrete Cart Paths(Broorr 2,700 LF 5 30.00 $ 81,000.00 (8'wide) 30 Concrete Rolled curbing(broom finish) 2,000 LF $ 5.00 $ 10,000.00 (rolled curbing 4"tall and 8 inches wide) 31 Grassing Preparation 8 AC $ 3,500.00 $ 28,000.00 (smooth fairways and roughs before planting) 32 Grassing Tees(Celebration sprigs) 22,500 SF 5 0.21 $ 4,725.00 (30 Georgia BU/1.000 SF) 33 Celebration Sod 225,000 SF $ 0.55 $ 123,750.00 (tee,green,bunker and lake slopes) 34 Travel Route Restoration 1 LS $ 25,000.00 $ 25,000.00 TOTAL $ 2223,289.00 Bid Alternates Item# Line Item Quantity Unit Price/Unit Total Price A3 Dry Stacked Rock Walls 18,100 SF $ 30.00 5 543,000.00 (owner purchases and supplies the rock) A4 4"Perforated N-12 Smoothwall Pipe 500 LF 5 11.00 $ 5,500.00 (isolated wet spots after construction) A5 Performance Bonding 1 LS 5 111,164.45 $ 111,164.45 A6 St,Augustine Sod 35,000 SF 5 0.55 $ 19,250.00 A7 Bahia Sod 25,000 SF $ 0.35 $ 8,750.00 Q i?, voigime to 3 (Czn D , v s,rg ti,; C xei: T (NI ?4 , MI w 77,7 ...yt$: M '' < `: ~' N bi A o V �Ma. 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J K4'' F i s i t 4x 3 u , }s .z b w i^t,4 b A f. a' �'s*j* 1Sa art"" .w'z .4 ae ap a.tea'' ,t' t' x r 14 ; ali ' �e . k � t } r / TC �x7i4 ,` ° r ,b r + ra Le ra .c4a'� � CPi� ` �3 k ' w �A4a ; r i ��N x . ( ktt � t !*+ xr ti� y? .� C ` Vtlti,� ""' t ' 1xL, _,,10Sfr N S '4 q+ IX; } 1k 4 - � ` � SrYa - �� .`C r , wt 4 . • $ � t l h p 161 1A1 ,;-.4144,;';';'' Agenda Page 69 4 Ky r / .:,, . ,,,,,,,, , _.OOLFCOURSEDEVftQPMENT.,.0 '6 •Y1 y *+J �` if t f ,.s�^y;.. l q.x • • • +.5. , is r. ,0,4,0 zecZ • w 1'` y� 4 i 1 M u # t b ....6 W -.',4,,X):''''''''-• 82 a4y",:,,, '''''''''''''....''''','1" a 'sk n 3,h'';'..7, °' ' ' '' r�• ,,. a y m -. M - F,4 /v.'-.0'. .........1.,":,,,,,.:I � '+'�s x '' "v rt urs �k s a .,. rt5a*x '�" ,� ,yob r1;4''' ''-'4'''',"!",': vmwb. m n ,a�w vta. w.ar r ` k r;-,,41'''''';,,''M ;, � �.k.Jf _R111' ' w""•e 7•�A9M`R.... �Tn.@a.-3 E 4 .,,:'C y y,+'L`++.rt•.e. :v._ ..rx+ S^ ,e. +'''''- «4,..4";;.--. f '. .- 3 i-- e°%.'"- ys,:;, , 'aas x cs w ; r� k �, pu „ ^are "k tri r aa :q a „-'' rd •, Cedar Hammock CDD Lake Bulkhead and Bridge Replacement and Repair Project 2020 Pro'ect F fw S fax 16 Al Agenda Page 7% / QGS Development, Inc. � ?; "''`'' Table of Contents 40ta,40-04`F , ,,..4,:n.-4%, ,.... > w- r. Cedar Hammock CDD Lake Bulkhead and Bridge Replace and „fi Repair Project k a a ..-,,2. * s a � 2020 Project s 7W Document Description No.of Pages 1. Bid Proposal Form for Golf Course(with QGS Clarifications) 3 <A 2. QGS Development,Inc.'s Bid Bond Form 3 3. Proposed Construction Schedules 2020 and 2021 2 =`' ' 4. Supplemental Bid Form 2 ,; 5. Subcontractor Form „. 1 6. QGS Development,Inc./Fox Irrigation Bid Proposal .....15 7. Bridging Solutions' Bid for Cedar Hammock Golf Cart Bridge Repairs 2 8. QGS Development,Int.'s Certificate of Insurance 1 QGS Supplemental Documents: :'`9. Licensing ,' :�- QGS Development,Inc.'s Professional Btf§ittess Licenses ' 4 Fate of Florida Certificate of Status 4 1 C. FDOT Certificate of Qualification A 1 '; Jo.Finance ' A. Consolidated Financial Statemehts October 31,2017 and 2016 22 Ap t4.Equipment 40 A. Equipment List(QGS Development,Inc.'s Standard Rate Worksheet) 1 12.Personnel A. Key Personnel List 1 13.Previous 1 Current Experience A. Statusof Contracts on Hand 1 B. Projects Completed(Past 5 Years) 6 1 6 1 1 A 1 Agenda Page 71 QGS Development, Inc. Bid Proposal Form 16I1A1 Agenda Page 72 r'rtOPOSAt.FORM BIDDING SCHEDULE FORM Updated;November 1,2019 Cedar Hammock CDD BIDDING CONTRACTOR: QGS Development,Inc. I Jim Armstrong Company Name L. Name of signing Principle Item 9 Line Item Quantity (((///Unit Price/Unit Total Price 1 Mobilization 1 LS 5 40,000.00 $ 40,000.00 2 Erosion Control-Turbidity Barrier 100 LF 5 7.00 $ 700.00 (50 feel of barrier installed at property outfal locations) 3 Erosion Control-Silt Fencing(Install and remove) 400 LF $ 3.00 $ 1,200.00 (select preserve areas) 4 Grass Stripping and Burial 6 AC 5 3,000.00 $ 18,000.00 (cut to appx 4"inch-remove grass,root mass and organic matter 5 Concrete Path Removal 2,600 LF 5 5.00 5 13,000.00 (disposed on site in lake fill areas) 6 Wood Bulkhead Wall Removal(disposed on site) 3,020 LF S 26.00 5 78,520.00 (holes 4,5,16 and 17) 7 Wood Bridge Removal(dispose off site) 537 LF 5 35.00 $ 18,795.00 (holes 94,5,7,10) 8 Wood Bridge Removal(dispose off site) 775 LF 5 35.00 $ 27,125.00 (holes a 9 and 9 18) 9 De-Watering 1 LS 5 25,000.00 $ 25,000.00 (lakes on holes 4,5,16 and for culvert/pipes on holes 7 ant 10) 10 Earthmoving(non-solid rock excavation) 13,500 CY 5 5.00 $ 67,500.00 (move materiel 1.500 feet or less) 11 Earthmoving(Rock Excavation) 5,000 CY 5 10.00 $ 50,000.00 (lake fill in front of 9 17 green) 12 Tee Construction(laser leveled) 22,500 SF 5 0.50 $ 11,250.00 (capped with 4"of clean sand) 13 Sand Bunkers(Washed G-Angle Sand) 5,000 SF 5 4.00 5 20,000.00 (includes drainage,edging and sand) 14 Bunker Solutions Bunker Uner 5,000 SF 5 5.00 $ 25,000.00 15 Shaping 1 LS 5 30,000.00 $ 30,000.00 16 Dry Stacked Cap Rock Walls 18,100 SF 5 50.00 $ 905,000.00 (rocks 4-5 feet wide and 12-24 inches thick) 17 4"Solid N-12 Smoothwall Pipe 400 LF 5 15.00 $ 6,000.00 (from greens,bunkers and small drainage areas as needed) 18 6"Solid N-12 Smoothwall Pipe 2,000 IF 5 20.00 5 40,000.00 (drains from catch basins to relief point) 19 8"Solid N-12 Smoothwall Pipe 1,000 LF S 25.00 5 25,000.00 (drains from catch basin to relief point) 161 1A1 Agenda Page 73 Page 2 BIDDING SCHEDULE FORM Cedar Hammock CDD Item# Line Item Quantity Unit 'rice/Unit Total Price 20 8"Round Catch Basin 8 CT $ 450.00 $ 3,600.00 (with metal grate) 21 12"Round Catch Basin 6 CT $ 550.00 $ 3,300.00 (with metal grate) 22 12"Square Cart Path Catch Basins 12 CT $ 600.00 $ 7,200.00 (with metal grate) 23 Contech Pipe Installation (CDD buys pipe) 5 CT $ 10,000.00 $ 50,000.00 (12'x 7'elliptical pipe-20 feet in length to replace bridges) 24 30"RCP Extension(at#16 tees) 40 LF $ 60.00 $ 2,400.00 (extend one 30'pipe) 25 36"Solid HP Storm Pipe(Gray Pipe) 180 LF $ 70.00 $ 12,600.00 (lake equalizer pipe where bridge is replaced on hole#7) 26 Irrigation System (per Dave Ragan Plans) 1 LS $ 250,000.00 $ 250,000.00 (total materials,labor and installation) 27 Rip Rap Installation 77,500 SF $ 11.00 $ 852,500.00 under rock walls and wood bulkhead replacement 28 Surveying(for permit closure) 1 LS $ 20,000.00 $ 20,000.00 (modified lake slopes,storm pipes,bulkheads and lake changes) 29 Concrete Cart Paths(Broom finish) 2,700 LF $ 6.00 $ 16,200.00 (8'wide) 30 Concrete Rolled curbing(broom finish) 2,000 LF $ 7.00 $ 14,000.00 (rolled curbing 4"tall and 8 inches wide) 31 Grassing Preparation 8 AC $ 3,000.00 $ 24,000.00 (smooth fairways and roughs before planting) 32 Grassing Tees(Celebration sprigs) 22,500 SF 5 0.30 $ 6,750.00 (30 Georgia BU/1,000 SF) 33 Celebration Sod 225,000 SF $ 0.50 $ 112,500.00 (tee,green,bunker and lake slopes) 34 Travel Route Restoration 1 LS $ 20,000.00 $ 20,000.00 TOTAL $ 2,797,140.00 Bid Alternates Item# Line Item Quantity Unit 'rice/Unit Total Price A3 Dry Stacked Rock Walls 18,100 SF $ 30.00 $ 543,000.00 (owner purchases and supplies the rock) A4 4"Perforated N-12 Smoothwall Pipe 500 LF $ 20.00 $ 10,000.00 (isolated wet spots after construction) A5 Performance Bonding 1 LS $ 27,971.40 $ 27,971.40 A6 St.Augustine Sod 35,000 SF $ 0.52 $ 18,200.00 A7 Bahia Sod 25,000 SF $ 0.45 $ 11,250.00 161 1 A 1 Agenda Page 74 1450 South Park Road•Plant City,Florida 33566 (813) 634-3326 • Fax: (813) 634-1733 November 19, 2019 Cedar Hammock Bid Clarification Schedule—we have provided a two year proposed time of work. As we all know this is dependent on the weather. In the event the weather and water tables co- operate—all effort would be to do the complete project in one season. Permit Cost—we all were instructed to not include any cost related for permits— in the event there is an unforeseen cost—would be owner responsibility. Fill Dirt—NO import fill is in our bid Rip Rap—we were unable to locate an exact match of rip to the stone walls—all effort will be made to match as close as possible QGS Development 1 161 1A1 Agenda Page 75 QGS Development, Inc. Bid Bond 161 1 A 1 Provided further that neither the Principal nor the Surety shall be bound hereunder unless the OwAgertiateli ttsi6 satisfactory evidence of adequate financing to both the Principal and Surety prior to the execution of the final contract. IA Document A310TM - 2010 Bid Bond CONTRACTOR: SURETY: (Name, legal status and address) (Name,legal status and principal place QGS Development,Inc. of business) 1450 S.Park Road Berkley Insurance Company Plant City,FL 33566 475 Steamboat Road This document has important legal Greenwich,CT 06830 consequences.Consultation with OWNER: an attorney is encouraged with (Name,legal status and address) respect to its completion or modification. Cedar Hammock CDD c/o Inframark Infrastructure Management Services Any singular reference to 5911 Country Lakes Drive,Fort Myers FL 33905 Contractor,Surety,Owner or BOND AMOUNT: Five Percent of the Amount Bid (5%) other party shall be considered plural where applicable. PROJECT: (Name, location or address,and Project number, if any) Project Number,if any: Cedar Hammock CDD Lake Bulkhead and Bridge Replacement and Repair Project 8660 Cedar Hammock Blvd.,Naples, FL 34112 The Contractor and Surety are bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns,jointly and severally,as provided herein.The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents,or within such time period as may be agreed to by the Owner and Contractor,and the Contractor either(I)enters into a contract with the Owner in accordance with the terms of such bid,and gives such bond or bonds as may be specified in the bidding or Contract Documents,with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner,for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof;or(2)pays to the Owner the difference,not to exceed the amount of this Bond,between the amount specified in said hid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void,otherwise to remain in full force and effect.The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid.Waiver of' notice by the Surety shall not apply to any extension exceeding sixty(60)days in the aggregate beyond the time for acceptance of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty(60)days. if this Bond is issued in connection with a subcontractor's bid to a Contractor,the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein.When so furnished,the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this 19th day of November, •19. QGS Develo•ment In•... __ (Principal) /� Grel Fowler (Seal) (Witness) 'Rice Ciro af `ricra LL (Title) eivrtak, 47Berkle Insuranc mp nv (.Srrf� (Seal) (Witness) (Title) Brett A agland,Attorney-in-Fact& Florida Licensed Resident Agent 407-843-1120 Inst. AIA Document A310..—2010.Copyright m 1963.1970 and 2010 by The American Institute of Architects. 161 1A1 No.li1-10099d • POWER OF ATTORNEY BERKLEY INSURANCE COMPANY Agenda Page 77 WILMINGTON,DELAWARE NOTICE: The warning found elsewhere in this Power of Attorney affects the validity thereof. Please review carefully. KNOW ALL MEN BY THESE PRESENTS, that BERKLEY INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Delaware,having its principal office in Greenwich,CT,has made, constituted . .;and appointed, and does by these presents make, constitute and appoint: Joseph D. Johnson,Jr.;Brett A. Ragland; Francis T. O'Reardon; Joseph D. Johnson, III; JoAnn IL Bebout; Kanani H. Cordero; or Tyler Ragland of Joseph D. Johnson & Company of Orlando,FL its true and lawful Attorney-in-Fact,to sign its name as surety only as delineated below and to execute, j°seal,acknowledge and deliver any and all bonds and undertakings,with the exception of Financial Guaranty Insurance,providing that no single obligation shall exceed One Hundred Million and 00/100 U.S.Dollars(U.S.S100,000,000.00),to the same extent as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its principal office ;.1 in their own proper persons. This Power of Attorney shall be construed and enforced in accordance with, and governed by,the laws of the State of Delaware, without giving effect to the principles of conflicts of laws thereof. This Power of Attorney is granted pursuant to the following „ =resolutions which were duly and validly adopted at a meeting of the Board of Directors of the Company held on January 25,2010: • RESOLVED, that, with respect to the Surety business written by Berkley Surety, the Chairman of the Board, Chief Executive Officer, President or any Vice President of the Company, in conjunction with the Secretary or any Assistant Secretary are hereby authorized to execute powers of attorney authorizing and qualifying the attorney-in-fact named therein 'f to execute bonds, undertakings, recognizances, or other suretyship obligations on behalf of the Company, and to affix the M corporate seal of the Company to powers of attorney executed pursuant hereto; and said officers may remove any such w attorney-in-fact and revoke any power of attorney previously granted;and further • a RESOLVED,that such power of attorney limits the acts of those named therein to the bonds, undertakings,recognizances, i= or other suretyship obligations specifically named therein, and they have no authority to bind the Company except in the • manner and to the extent therein stated;and further RESOLVED, that such power of attorney revokes all previous powers issued on behalf of the attorney-in-fact named; and :,. further ✓ RESOLVED, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any power of attorney or certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance,or • . other suretyship obligation of the Company;and such signature and seal when so used shall have the same force and effect as • t; though manually affixed. The Company may continue to use for the purposes herein stated the facsimile signature of any person or persons who shall have been such officer or officers of the Company,notwithstanding the fact that they may have f. ; ceased to be such at the time when such instruments shall be issued. 72 Ei IN WITNESS WHEREOF, the Compan�1'has caus these presents to be signed and attested by its appropriate officers and its _ ._:)'corporate seal hereunto affixed this flay of j rib ... ,2018. n v Attest: Berkley Insurance Com•any f r— _ (seal) By r BY III,- C: Ira S.L 'erman J:o r i .Hafter Senior Vice President&Secretary S: k. i.- President WARNING:THIS POWER INVALID IF NOT PRINTED ON BLUE"BERKLEY"SECURITY PAPER. z, : STATE OF CONNECTICUT) :i ) ss: COUNTY OF FAIRFIELD ) ''A ' s 4 Sworn to before me, a Notary Public in the State of Connecticut,this Vday of '/a ( ,2018-;b Ira S.Lederman and Jeffrey M. Hatter who are sworn to me to be the Executive Vice President :,. ' respectively, secretary,, and the S, for Vice President,. of Berkle Insurance MAOCYUN EN CONNECTICUT Ii / • a MY COMMISSION EXPIRES `: ~ APRIL 30.2019 ',tary Public, State of onnecticut f :r CERTIFICATE `ter 'I,the undersigned,Assistant Secretary of BERKLEY INSURANCE COMPANY,DO HEREBY CERTIFY that the foregoing is a `' -__'true,correct and complete copy of the original Power of Attorney;that said Power of Attorney has not been revoked or rescinded and that the authority of the Attorney-in-Fact set forth therein, who executed the bond or undertaking to which this Power of Attorney is attached,is in full force and effect as of this date. Given under my hand and seal of the Company,this day of %I/ , (Seal) — /7i�i`>ikVell Vincent P.Forte S 161 1 A 1 Agenda Page 78 Please verify the authenticity of the instrument attached to this Power by: Toll-f=ree Telephone: (800) 456-5486; or Electronic Mail: BSGinquiry C ber ldeysurety.com. Any written notices, inquiries, claims or demands to the Surety on the bond attached to this Power should be directed to: Berkley Surety 412 Mount Kemble Ave. Suite 310N Morristown, NJ 07960 Attention: Surety Cairns Department Or Email: BSGClaim@berldnisurety.com Please include with all communications the bond number and the name of the principal on the bond. Where a claim is being asserted, please set forth generally the basis of the claim. In the case of a payment or performance bond, please also identify the project to which the bond pertains. Berkley Surety is a member company of W. R. Berkley Corporation that underwrites surety business on behalf of Berkley Insurance Company, Berkley Regional Insurance Company and Carolina Casualty Insurance Company. 161 1 A 1 Agenda Page 79 QGS Development, Inc. Proposed Construction Schedules 2020 and 2021 ...1 Q 'y I i j NO j 04 O co dJ of a 7 N LL a c N C QCO f- 1 I m VI I7 GS0 N 10I N V ea 1- w ago N 1 '14 ',': IF I I I $ ; � i � r, 4 � I � YV YN y Y YN Y Y Y IWC40 m GP 41)w s N 3 3 3 3 3 3 3 3 3 I N N et er 10 co G0 el' N 1 C O LII CM Li Gl 7 N 2 F-I IU Zi G2 i O Ce m C U C C; C `1 �(n W1oiO I E d O d 0 O1 0 C) Z 2 j N C0 4f c, G�f «+ Y • �F.,: r �I O O O CM a1 > M> 7 7' 7 J W C w W 4..r r 3 o v w C Q cl-6:1 CI c m c c c r. _ 2 W N 1.-, 00 .01z , = mull."d C V N U .92 J ceiC �o o O O R Q a l ai � .m 0 E r 3 .c vs3 0 3 .4 33 cum GO'ZN I = N 0 -c Nt a o O Gs o ate w w1010 pl o p L o _ E i .•0 o o :° 1 t.)a.,oO 2w0mCDwv) 0 I- .* . Ce I M ED t0 h co01 O a- N! M I N r r r r 1 Q Amy A a Cu a _ y -1 7 LL I c i 7I a T e c I IN i 0 T i Q 0 co I . 1 ii s ( �I ._i y { I Yy Y Y y Y X Y Y Y Y e N N Vt V rO 00 00 Or N o c 0 Ji M 43 III >d d d Y 1 i 0 O y 7 Ccr Cr _ M5ct�qVyy2 1- w > 0 Ocoe- • = O m m o oO y W o CE 0p vVV Z a N N Md1 G V0 O ,- 2 E O +,,` w m • +-. in 4-. "I' 2 L- a W ' W ccaa.. Y e c c vc 0V= 4,, W w 0 w -0 b L30 v $ v C W= mi N, oNCe3 & dtmoi- 0 03 •7,� Q a m - •• u •crn .caco ono .164 00NY Nee O � ' _ '-oo ,2OsEs 0 LOO W m O ZwomeDwnri- 41- - cozvav r N M of 10 W h co co C T N M r r T r 1 6 1 1 A 1 Agenda Page 82 QGS Development, Inc. Supplemental Bid Form 16I1A1 Agenda Page 83 PROPOSAL FORM: Updated September 23,2019 SUPPLEMENTAL BID FORM Cedar Hammock Golf& Country Club A. This supplemental bid form and the bidding schedule form are part of the general plans and specifications for this project. B. This supplemental bid form must be filled in completely,providing all requested information and be fully executed before it will be considered by Owner. C. Owner selection of the Contractor to receive the contract will be based on the Owner's evaluation of the overall bid and not necessarily or even primarily on which contractor's base hid price is lowest. The Owner will weigh the following factors in selecting a Contractor: 1. The base bid price(contained in the bidding schedule form). 2. The Contractor's bid identifying time for completion(see paragraph l hereof). 3. The Contractor's bid for liquidated damages(see paragraph J hereof). 4. The other information on the balance of this supplemental and original bid form. Example: A contractor who agrees to a prompt completion date and who is willing to bid a reasonable liquidated damages amount as a per diem assessment,but whose base bid is higher than another contractor may be considered superior to another contractor's lower base bid, where said lower base bid also protracts the date of completion and contains a lower liquidated damages bid figure. D. Schedule. Contractor shall furnish as part of the bid a construction schedule for completion of the work in bar chart form. The schedule must identify each line item of work and the beginning and completion dates of such work and including completion of the total work. E. Contractor proposes, if selected as general contractor, to furnish all labor, materials and equipment and perform all work for the Cedar Hammock CDD Project in strict conformity with the plans, specifications, and all Contract Documents therefor and any laws, statues, ordinances, rules, or regulations of any governmental agency or public authority relating thereto. 1 161iii Agenda Page 84 SUPPLEMENTAL BID FORM—Page 2 F. By submitting this bid, Contractor certifies that it has carefully examined the plans, specifications, bid form documents (including the instructions to bidders), construction contract documents and all addenda to the construction documents and to the plans and specifications and agrees to be bound by the terms and conditions of all of these documents. G. Contractor states that it has visited the job site and has examined all conditions affecting the proposed work and determined to Contractor's own satisfaction that all conditions or limitations that exist or which may arise affecting said projects and all difficulties that may be encountered in the construction of said project have been taken into consideration by Contractor. Contractor is making this bid on the basis of such examination, inspection, determination and not on the basis of any representation or promise made to Contractor by the owner, by the architect, by the engineer, by the designer, or by any other agent of owner, architect, engineer,or of the designer, and not contained in the plans and specifications for said project or in the documents listed above in connection with the project. H. Contractor agrees,upon notice of an award of the contract to deliver,within seven(7)calendar days,an executed contract for construction and to furnish the necessary bonding as required for the construction project. Time for Completion. Contractor agrees to complete said project within 90 days-2020/90 days-2021 calendar days, including Saturdays,Sundays, and legal holidays after commencement of actual work thereon unless delayed by any causes allowed in the construction document. For the purpose of this form, the date to commence construction activities shall be Monday March 9,2020. J. Liquidated Damages Contractor agrees that the sum of$ 1,200.00 per day including weekends and legal holidays shall be allowed as liquidated damages and credited to the owner against the monies owing the Contractor at the time any liquidated damages being to accrue. Should the total liquidated damages which have accrued upon completion of the project exceed the amount of monies owing the Contractor at the time damages begin to accrue,the Contractor shall reimburse to the Owner the difference between the total liquidated damages and the monies owing the Contractor on the balance of the contract price. 'Ibis liquidated damages portion of the contract bid has been made,by Contractor taking into consideration the time of completion identified in the preceding paragraph. November 19,2019 QGS Development,Inc. DATE CONTRACTOR 2 1 6 1 1 A 1 Agenda Page 85 QGS Development, Inc. Subcontractor Bid Form 161 Agenda Page 86 CEDAR HAMMOCK PROPOSAL FORM SUBCONTRACTOR FORM Cedar Hammock Golf&Country Club BIDDING CONTRACTOR: QGS Development,Inc. Company Name(General Contractor) All General Contractors are required to list any and all subcontractors that will be working on their behalf Company: Contact Information: Artistic Structures Inc. Subcontractor(formal name of company) Contact Travis Prichett Address 8415 Riverside Drive Arcadia,FL.34289 Phone (883)494-2731 Type of Work Bridges/Rockwalls TBD Subcontractor(formal name of company) Contact Address Phone Type of Work Rip Rap TBD Subcontractor(formal name of company) Contact TBD Address Phone Type of Work Concrete Cart Paths 1 6 1 1 A 1 Agenda Page 87 CEDAR HAMMOCK Pale 2 SUBCONTRACTOR FORM Company: Contact Information: Fox Irrigation,Inc. Subcontractor(formal name of company) Contact Gene Fox Address 1581 NW 157th Ave Pembroke Pines,Florida 33028 Phone (954)347-0323 Type of Work Irrigation Quality Turf Subcontractor(formal name of company) Contact BH Fraser Address 1450 S.Park Road Plant City,FL.33566 Phone (813)634-3326 Type of Work Grassing Subcontractor(formal name of company) Contact Address Phone Type of Work 161 1A1 Agenda Page 88 QGS Development, Inc. QGS Development, Inc. / Fox Irrigation Bid Proposal 161 1 A 1 Agenda Page 89 Contract Specifications Cedar Hammock Golf& Country Club Naples,Florida SECTION 1 SCOPE AND DIRECTION PURPOSE The objective of these specifications is to provide an alteration to the existing irrigation system,which will operate in an efficient and satisfactory manner,so that the finished system shall efficiently irrigate all areas to be covered and shall prove satisfactory in all aspects to the Owner.The specifications,design details,and irrigation designs are to be considered a part of the sprinkler system contract,and it is expected that the chosen Contractor will follow specifications with due perseverance. SCOPE OF WORK The work contemplated by these specifications consists of the provisions of labor,material(other than Toro Rotors,Solenoid Valves,and Swing Joints),and services required for all work as described in the sprinkler specifications. The plans and specifications are intended to include everything obviously requisite and necessary for the proper installation of the work whether each necessary item is mentioned herein or not,unless otherwise specified,and the Contractor is expected to provide for the same. All work herein specified or called for in the drawings in the specifications or in the detail drawings shall be executed in accordance with all governing ordinances,laws and regulations and shall meet all local conditions and any changes and/or conditions will be made without additional expense to the Owner,but such change shall have the proper written approval of the Owner. BIDDING INSTRUCTIONS The bidding contractor is urged to examine the site prior to preparation of his bid. Please call Todd Legan, Golf Course Superintendent,Mobile(239)825-4599. The contractor is instructed to prepare an installation bid for the system alterations as specified. The contractor is to prepare his bid on the enclosed form,and include a company resume and other supporting quality assurance documents. In addition,the contractor is to prepare and include the enclosed additions and deletions schedule with his bid. This bid package should be returned with the golf course construction bid as directed. 1 1611 � �i. Agenda Page 90 Bid Form Cedar Hammock Golf& Country Club Naples, Florida For the required scope of work,as described in the plans and specifications,the Contract Price is: Complete materials and installation $250,000.00 (Other than Toro Rotors,Solenoid Valves,and Swing Joints) It is understood that the above prices shall be in effect for a period of 90 days from the bid due date. It is understood that the above prices include all labor to complete the installation to the satisfaction of the plans and specifications herein. It is understood that the Owner reserves the right to select or reject any bid, negotiate prices and terms with the bidder of choice,and reserves the right to re-bid this project at a later date. Novemeber 13, 2019 �gna Date Fox Irrigation, Inc. Company 1581 NW 157th Ave Address Pembroke Pines, Florida 33028 954.347.0323 City,State,Zip Phone Subcontractors that I plan to use on this project: Name Trade Name Trade 2 161 1 A 1 Agenda Page 91 UNIT PRICES FOR ADDITIONS OR DELETIONS FROM CONTRACT For the purpose of determining the Contractors compensation for additions or deletions to the project during construction,the following unit prices for fully installed materials are hereby offered. The quantities listed are the plan quantities and are for reference only. 1. TORO EQUIPMENT (TORO BRANDED MATERIAL TO BE PROVIDED BY THE OWNER) ITEM PLAN QUANTITY ADD/DELETE PRICE A. Rotors and Solenoid Valves(Including Service Fitting,Wire,and Splice Kit) Toro Full Circle,80 ft spacing 1 ea. 690.00 Toro Part Circle,80 ft spacing 11 ca. 690.00 Toro Part Circle,70 ft spacing 8 ea. 690.00 Toro Part Circle,65 ft spacing 15 ea. 690.00 P220S-26-08 Scrubber Valve 1 ea. 805.00 Landscape Rotor,'A"Inlet,—30 ft spacing 16 ea. 230.00 Note: Above prices shall include all labor,materials,fittings,etc.,required to install a completely automatic irrigation system. 3 1611A1 Agenda Page 92 2. GENERAL EQUIPMENT ITEM PLAN QUANTITY /DELETE PRICE Any Additinal Work Will Need to Reviewd And Repriced. A. Pipe 2-1/2"Class 200 PVC Pipe,Gasketed,White 2,500 if 4.03 3"HDPE,DR 13.5 Pipe 240 If 7.48 4"HDPE,DR 13.5 Pipe 940 If 9.78 6"HDPE,DR 13.5 Pipe 320 If 12.08 2"Schedule 40 Pipe,White 600 If 4.03 3"Schedule 40 Pipe,White 160 If 5.18 2"Conduit Pipe 900 If 4.20 B. Gate Valves (Including Carson valve box and HDPE Pipe Stiffeners as needed) 2-1/2"Cast Iron,Nut Operated,Gasketed 1 ea. 862.50 3"Cast Iron,Nut Operated, with Mega Lugs 3 ea. 920.00 4"Cast Iron,Nut Operated,with Mega Lugs 3 ea. 977.50 6"Cast Iron,Nut Operated,with Mega Lugs 2 ea. 1.437.50 C. Power Wire (Contractor should have this ready for installation as needed;no electrical as-builts exist) Type TC Power Wire,8 AWG As needed 6.33 D. Valve Wire (See plans for quantities required) Valve Hot,Red, 14 AWG As needed 0.20 Valve Common,White, 12 AWG As needed 0.16 B. Electrofusion Flex Restraint (Available from ISCO) 3" 2 ea. No Bid 4" 3 ea. 6" 2 ea. Note: Above prices shall include all labor,materials,fittings,etc.,required to install a completely automatic irrigation system. 4 1611A1 Agenda Page 93 Quick Specification Check Sheet Pipe: Laterals to Rotors—Class 200 PVC 0-Ring Mainline over New Bridges HDPE DR 13.5 Lateral Fittings: Harco Ductile Iron for directional,tees,or repair couplings Service Fittings: Harco Ductile Iron Acme Service Tee Valve Boxes: Carson Specification Series,supported and leveled with 2 x 4 recycled lumber: 8"Round(Quick Coupler). Series 809 10"Round(Gate Valve,Wire Splice)-Series 910 Rectangular(24v Zone Valve)—Series 1419 Swing Joints: Provided by Owner Sprinklers: Provided by Owner Additional nozzles: Provided by Owner High Voltage Splices: 3M Scotchcast,as needed Low Voltage Splices: 3M DBYR Valve Wire: 14 AWG valve-Color Red; 12 AWG Common—Color White Stakes: '/a"x 30"PVC stakes and colored flags provided by Contractor Staking: By Consultant As-built: By Consultant,as combination of GPS and Contractor field notes Programming: By Consultant NOT INCLUDED: Clean Back Fill Material Delivered with in WOLF.of the Work Area Cart Path Repair or Replacement, Existing Turf Repair or Repalcement 5 161 1A1 Agenda Page 94 Renovation Project Resume On this page,or combined with any collateral material,please describe your company's experience in the renovation of golf course irrigation systems. Please list the job name,year constructed,contact name,and phone number or e-mail address_ 6 161 1A1 Agenda Page 95 SECTION 2 CONTRACTOR RESPONSIBILITIES CONTRACTOR The CONTRACTOR shall be defined as the individual,company,or corporation with which a contractual agreement exists for all or portions of this project and work encompassed hereunder.All employees,agents and associates shall be included. CONTRACTOR RESPONSIBITIES The CONTRACTOR shall have the responsibility for all functions of the work as described in these specifications,and to execute this work to a satisfactory and acceptable conclusion. The CONTRACTOR shall be held accountable for the actions of his employees and representatives including injury or damage to persons or property on or off site during the entire period of construction. By submitting a bid proposal,it is understood and agreed by the CONTRACTOR that he has,by careful examination of the site himself as to the nature and location of the work,conformity of the ground,the character,quality,and quantity of materials to be used,the character of the equipment,and facilities incidental to the completion of the work,the general and local conditions,and any other matters which may affect the work under this contract. The contract shall not be affected or modified by verbal agreement or conversation with any officer,agent, employee,of OWNER,either before,during,or after execution of this contract. CONTRACTOR SUPERVISION AND LABOR The CONTRACTOR shall be personally responsible for and familiar with the work as it proceeds and until satisfactorily completed.He shall have on site at all times a qualified competent project superintendent who is acceptable to the OWNER,or ENGINEER/CONSULTANT,with full authority to act for the CONTRACTOR. The superintendent shall not be changed during the project without the consent of the OWNERS representative,unless the superintendent ceases his status as an employee of the CONTRACTOR. The superintendent shall represent the CONTRACTOR in the CONTRACTOR'S absence,and all directions given to him by the OWNER'S representative shall be binding as if they were given to the CONTRACTOR. Only skilled and competent superintendent and workmen shall be employed by the CONTRACTOR.Any employee,who,in the opinion of the ENGINEER/CONSULTANT,is incompetent or unsatisfactory for reasons of misconduct or similar actions,must be removed from this project and not permitted to return without written permission of the ENGINEER/CONSULTANT. EXAMINATION AND VERIFICATION OF DRAWINGS AND SITE It shall be the CONTRACTOR'S responsibility to report the OWNER'S authorized representative any deviation between mechanical drawings,specifications,and the site.Failure to do so prior to the installation of equipment and resulting in the replacement and/or relocation of equipment shall be done at the CONTRACTOR'S expense. DRAWING OF RECORD PLAN The"Drawing of Record"shall be an original part of the irrigation system as constructed.It shall indicate the 7 1 6 1 1 A 1 Agenda Page 96 location,type and size of all pipe,sprinklers,valves,drains,and other types of fittings,all electrical controls, connections and splices. The"Drawing of Record"plan shall be made by an agent of the CONTRACTOR,utilizing engineering skills and procedures,and the form of presentation and symbols used shall be acceptable to the ENGINEER/CONSULTANT and OWNER. This plan shall be kept clean,dry,and safe from all damage at all times.It shall be brought up-to-date at the close of the working day on Friday and shall accurately indicate all equipment installed at that time. On a print of this plan,the CONTRACTOR,or his agent shall satisfactorily indicate the location of work in progress and the staking of work laid out for construction.This plan shall be available to the ENGINEER/CONSULTANT on the site.If at any time a copy of this plan or a portion of this plan is requested by the ARCHITECT,a copy shall be made available and submitted to the ENGINEER/CONSULTANT in the manner requested. The OWNER shall furnish the CONTRACTOR with one set of blueprints,showing all sprinkler work required under this contract,for the purpose of having the CONTRACTOR record all changes that may be made during actual installation of the system.Immediately upon installation of any piping,wire,valves,and sprinkler heads,etc.,in locations other than shown on the original drawings or sizes other than indicated,the CONTRACTOR shall indicated the changes on this set of drawings. After final acceptance of the completed installation,the CONTRACTOR shall be responsible for having complete"Drawing of Record"drawings prepared showing all such changes and these shall be turned over to the OWNER for recording purposes. SYSTEM DESIGN CHANGES No consideration will be given to any design changes until after the awarding of the contract.Should any changes be deemed necessary after awarding of the contract,for proper installation and operation of the system,such changes shall be negotiated in a unit basis by the OWNER with the CONTRACTOR. CHANGES IN SCOPE OF WORK Additions or deletions in the quantity of work as set forth in these specifications and accompanying drawings may be ordered by the OWNER or ENGINEER/CONSULTANT after the contract price or estimate has been adjusted accordingly,to satisfaction of both the CONTRACTOR and the OWNER,and they have been accepted in writing by the OWNER. WORK DURING ADVERSE WEATHER Actual construction on the site shall cease during heavy rains,or other inclement weather that will adversely affect the quality of work or cause damage to the site,when in the opinion of the ENGINEER/CONSULTANT,damage to the site may result. CONTRACTOR USE OF SITE AND FACILITIES The CONTRACTOR shall be permitted access to the site as required for the completion of the work,but shall confine his activities and movements only to those areas actually being worked on or as approved by the OWNER.This shall include storage and delivery areas and movement of trucks and equipment. The CONTRACTOR shall be responsible for the movement and actions of material suppliers,shipping companies,service personnel,and sub-contractors on the site,and shall provide an escort for all delivery work,as approved by the OWNER.Storage facilities in areas directed by the OWNER shall be maintained in a clear and orderly manner. SUB-CONTRACTOR 8 161141 Agenda Page 97 A complete list of all SUB-CONTRACTORS proposed for any portion of the work must accompany each proposal.Sub-contracts shall be awarded only to those SUB-CONTRACTORS considered satisfactory by the OWNER and the ENGINEER/CONSULTANT. MAINTENANCE OF EXISTING SYSTEM The CONTRACTOR shall maintain the existing irrigation system or such portions as may be planned for retention,in satisfactory working order during the time of the contract work.If cut-ins or tap-ins to the existing system are required,shut-down time of the existing system shall be minimized as much as practical. If the irrigation system installed under this contract is to replace an existing system,the existing system shall be maintained in satisfactory working order until the contracted system is available for use in any given area. The purpose of this provision is to prevent possible damage to or loss of existing turf due to loss of existing irrigation facilities.If such capabilities are lost,the CONTRACTOR shall be held responsible for maintaining the existing turf or for the cost of replacing the turf.if damage to the existing system does not impair the capabilities of irrigating the turf,such damage may be left unrepaired in written approval of the OWNER'S representative. TRAINING OF PERSONNEL Upon completion of the work and acceptance by the OWNER,the CONTRACTOR shall be responsible for the training of personnel in the operation,maintenance,and repair of the system. The CONTRACTOR shall furnish copies of all available parts lists,troubleshooting lists,specification sheets,and catalog sheets to the OWNER prior to final payment. The CONTRACTOR shall employ factory authorized personnel to check all hardware, software and to set the initial watering schedules and programming of the automatic controllers in accordance with the specifications or irrigation plan as furnished by the OWNER. Changes in the schedules and programming of the irrigation system,and instructions on how to make such changes shall be the responsibility of the DESIGNER or ENGINEER/CONSULTAN T of the system. GUARANTEES All work included under this contract shall be guaranteed by the CONTRACTOR against defects and malfunctions due to faulty workmanship or defective material for a period of one(1)year from the date of final acceptance by the OWNER. Upon being informed by the OWNER of any defects or malfunctions,the CONTRACTOR shall affect all necessary repairs and/or replacements in reasonable expedient manner at no additional cost to the OWNER. Emergency repairs,when necessary,may be made by the OWNER without relieving the CONTRACTOR of his guarantee obligation. The CONTRACTOR is obligated for any and all damaged plantings,pavement improvements and repair of any settling of backfilled trenches,which may occur during the guarantee period. If the CONTRACTOR does not respond to the OWNER'S request for repair work within a period of ten(10) working days,the OWNER may proceed with such necessary repairs and charge the CONTRACTOR for expenses incurred in the repair work. FINAL,TESTING OF INSTALLATION The CONTRACTOR shall perform a final test of the work in accordance with testing in the specifications,or 9 1611A1 Agenda Page 98 in the absence thereof,in accordance with applicable codes and regulations or accepted practices for the industry. When,in his opinion,the work is completed and where required,successfully tested and therefore ready for acceptance,the CONTRACTOR shall so advise the ENGINEER/CONSULTANT who will make the final acceptance tests. All equipment necessary for the testing shall be furnished by the CONTRACTOR. NOTICE OF COMPLETION The completion of this contract will be acceptable,and notice of completion recorded only when the entire contract is completed to the satisfaction of the OWNER'S authorized representative. SECTION 3 MATERIALS GENERAL Any material specified by name and/or model number in the specifications or in the irrigation drawing or detail drawings shall be deemed to be used for the purpose of identifying the materials and insuring the specific use of that material in the construction of the system.No substitutions will be permitted without prior written approval by the OWNER'S authorized representative and the DESIGNER and ARCHITECT of the system.No substitutions will be considered prior to the contract being signed.. All materials used in the system shall be new and without flaws or defects of any type and shall be given the best of their class and kind.All materials shall have a minimum guarantee of one year against material defects of defective workmanship. After award of contract,if substitution of material is desired by the CONTRACTOR,sufficient descriptive literature and material samples must be furnished to establish the material as an equal. MATERIAL STORAGE The OWNER shall provide a specific area in which materials to be used on the project shall be stored when not in use.Provisions of this land is for the purpose of keeping the property neat and orderly,and in no way waives any requirements of the CONTRACTOR to protect his equipment and materials from damage by the elements,theft,or vandalism. PVC PIPE All PVC pipe shall be of domestic manufacture.All pipe shall be continuously marked with identification of manufacturer,type,class,and size. ROAD AND WATER CROSSINGS All road and water crossings shall he high denc;ty nnlvPthv.Pn, ;n,,tnna�i I,.,',non r,,.,a 161IA1 at the Contractor's discretion. FITTINGS All fittings in the PVC pressurized piping network shall be Harco ductile iron fittings. SWING JOINTS Swing joints for sprinklers shall be pre-fabricated o-ring type and supplied by the OWNER. 10 1 6 1 1 A 1 Agenda Page 99 120 VOLT ELECTRIC WIRING All 120 volt AC wiring shall be installed in accordance with local codes.Wire shall bear approval as UL type U.F.Tray Cable for underground feed. Wire shall be furnished in at least 1000'reels and spliced minimally, preferably only at satellite control locations for service. Wire sizing shall be shown on plan. Splices shall be 3M Scotchcast watertight using approved methods. CONTROL LINES All 24 Volt electric wiring shall be installed in accordance with local electric codes.Wires shall bear approval as UL type U.F.Sprinkler control and common wires shall be single stranded conductor.Common wire shall be white throughout.Wiring sizing shall be as shown on the plan. SPRINKLER HEADS Valve-in-head sprinklers(supplied by the OWNER)shall be 24 VAC electric type which shall be easily serviced from the top,have an accessible screening device,and shall perform to manufacturer's specifications concerning diameter and flow. The sprinkler heads shall be installed as level as possible. The CONSULTANT reserves the right to reject installation whereby the sprinkler is not installed as horizontally as possible. CONTROL SYSTEM The control system exists and shall be re-utilized. Any components required shall be at the expense of the OWNER. MANUAL VALVE,VALVE BOXES,AND VALVE WRENCHES Each valve installed below grade shall be placed in a non-metallic valve box constructed to withstand normal golf course vehicle traffic. The valve box shall be supported with HDPE recycled 2 x 4 lumber,and be filled with 3/4"rock to expose only the valve operator. The CONSULTANT reserves the right to reject installation whereby the valve pit is not installed as neatly as possible. ONLY Carson Specification Series valve boxes as noted in these specifications shall be acceptable. QUICK COUPLER EQUIPMENT None required. SLEEVING Sleeves,as necessary for electrical wiring,shall be gray SCH 40 PVC or HDPE and installed by road cut, directional bore or best way. 11 1 6 1 1 A 1 Agenda Page 100 SECTION 5 MAINTENANCE,MATERIAL STORAGE AND CLEAN-UP The CONTRACTOR shall be responsible for correct procedures in loading,unloading,stacking, transporting,and handling all materials to be used in the system.The CONTRACTOR shall avoid rough handling which could affect the useful life of equipment. Pipe shall be handled in accordance with the manufacturer's recommendations on loading,unloading,and storage. CLEANING PREMISES The CONTRACTOR shall continuously keep a neat and orderly are in which he is installing the system. Disposal of rubbish and waste material resulting from the installation shall be continual.Upon completion of the system,the CONTRACTOR shall remove from the OWNER'S property at his own expense,all temporary structures,rubbish,and waste material resulting from the installation of'said system. The CONTRACTOR shall continuously maintain adequate protection of all his work from damage and shall protect the OVINER'S property from injury or loss arising in connection with work on this contract.The CONTRACTOR shall take care to avoid damage to any existing buildings,equipment,piping,pipe coverings,electrical systems,sewers,sidewalks,landscaping,grounds,above or underground installations or structures of any kind,and shall be held responsible for any damage that does occur.Damage includes not only mechanical damage but from leaks in the irrigation system being installed by the CONTRACTOR, whether through negligence or otherwise.The CONTRACTOR shall adequately protect adjacent property as provided by law and shall maintain all passageways,guard fences,lights,and other facilities for protection required by the Public Authority for local conditions.The CONTRACTOR shall securely cover all openings into the section of the system he is working on and components of the system as it is being installed to prevent obstructions in the pipe and the breakage,misuse,or disfigurement of the equipment. LANDS FOR MATERIAL STORAGE The OWNER shall provide a specific area in which all materials to be used on the project shall be stored when not in use.Provision of this land is for the purpose of keeping the property neat and orderly and in no way waives any requirements of the CONTRACTOR to protect his equipment and materials from any damage by the elements or from theft or vandalism.The CONTRACTOR has the right to erect temporary construction facilities for storage and protection of his materials and equipment on the lands set aside by the OWNER for materials storage. SECTION 6 INSTALLATION GENERAL The OWNER'S authorized representative shall be responsible for inspection of the CONTRACTOR'S work while such work is in progress.A representative shall bring to the attention of the CONTRACTOR any work which does not meet the specifications of this contract and the CONTRACTOR shall correct such work as brought to his attention. STAKING The CONSULTANT shall perform the staking of the sprinklers,valves,and satellite controllers,using color- coded flags. The CONSULTANT willprovide an as-staked plan to the CONTRACTOR for the purpose of verifying quantities and planning the routing of pipe. The CONTRACTOR shall place a'/d'x 30"PVC stake at the location of each sprinkler head,valve,or controller,and affix the color-coded flag to it for ease of 12 1 6 1 1 A 1 Agenda Page 101 identification. Routing of the pipe shall be in accordance with the irrigation plan except that the OWNER'S representative reserves the right to change the routing of the pipe from that shown on the plan and to change the depth of trench and cover over the pipe in case of rock or other obstacles.In no event shall field changes of this nature affect the overall cost of the project,except where these changes may alter the quantity of materials to be provided according to the plan or where the excess depth of trench and backfill is required. Stakes shall be clearly marked and flagged to designate the type of equipment to be installed at that point. Stakes shall be placed accurately to allow particular equipment to be installed within one foot from the indicated position.Where stake is offset from the indicated position,it shall be clearly marked to indicate the base position.The CONTRACTOR'S agent shall maintain this staking,replacing all stakes disturbed to the correct position,until all equipment is in place,and its position is properly indicated on the"Drawing of Record"plan. EXCAVATION All excavation shall be unclassified and shall include all materials encountered. The minimum depth of cover piping 6"and larger shall be 24".The minimum depth of cover over piping 4" and smaller shall be 18". The CONTRACTOR may,at his discretion,install lateral piping and/or wire via trenchless vibratory plow method. When crossing existing cart paths,care is to be taken to minimize damage. CONTRACTOR shall cut asphalt or concrete as needed and repair it to the existing grade and texture. The CONTRACTOR shall exercise reasonable care to avoid causing damage to any and all underground utilities and structures.The OWNER shall advise the CONTRACTOR of any underground utilities or structures of which the OWNER is aware.Utility locating services shall be called upon to pinpoint location of any underground utilities on the site of the project. The CONTRACTOR shall ultimately be responsible for assuring that all locates have been made. INSTALLATION OF SYSTEM PIPING The existing turf will be maintained throughout construction.Therefore,the trench lines for pipe installation in NON-DISTURBED BERMUDAGRASS shall be worked in the followingmanner: existing sod will be cut and laid to the side;trench spoil will be laid to the other side are care taken to separate any inappropriate material;the trench bottom shall be smoothed and sharp rocks removed;after pipe installation,compact the trench with multiple lifts of mechanical compaction to match the existing grade conditions;hand groom the trench line;and replace the sod in the same direction as before it was cut. The golf course staff will be responsible for watering the replaced sod. Any trench line settling that shall occur for a period of 30 days after installation shall be the responsibility of the Contractor to correct. The location of points-of-connection to existing piping shall be verified on site by the CONTRACTOR. SPRINKLER HEADS All sprinklers shall be installed on swing joints as shown in detail drawings.Each sprinkler head shall be installed so the top is at the finished grade level.If finished has not been established,the sprinkler shall be extended a minimum of 4"above existing level and marked with a stake to prevent damage from equipment. Backfill around each swing joint and sprinkler shall be free of rocks,roots,or foreign debris.Adjust sprinkler nozzles,pressure,and arcs as necessary to eliminate overthrow water into non-turf areas and any fresh water lakes,or across property lines. 13 t6I1A1 Agenda Page 102 CONTROL WIRES All control wires shall be installed in a neat and orderly fashion and may be installed either in the main and lateral or in their own separate trench.If control wires are installed in the same trench as any piping,they shall be separated from any piping in the trench by a minimum of 1",and they shall be installed on the left side of the piping as seen looking from tee to green. All wiring shall be installed in accordance with local code requirements. CONTROL LINES Control lines shall be installed at least 15 inches below finished grade and placed to the side of main line or lateral piping.Slack shall be provided at each sprinkler and lines shall be"snaked"in the trench to allow for contraction.Lines shall be taped in bundles at twenty foot intervals. All lines routed under paving or water shall be sleeved in SCH 40 PVC or HDPE conduit extending at least 12"beyond the edges of paving. CONTROL EQUIPMENT As is. QUICK COUPLING VALVES None required. VALVE BOXES,DRAINS,ETC. All valve boxes,drain hoses,or any other miscellaneous access box shall be installed so the top of said structure is at finished grade. All valve boxes shall be green in color,except electrical splice boxes which shall be gray in color. AUTOMATIC VALVES Each valve shall be installed in a valve box and arranged for easy access and removal. Porous material shall be provided at each box to ensure proper drainage. CONTRACTOR will set each pressure reducing valve to 50 psi. CONTROL SYSTEM PROTECTION All primary and secondary surge lightning protection and line conditioners shall be installed in accordance with manufacturer's instructions. 14 1 6 1 1 A 1 Agenda Page 103 SECTION 7 TESTING The CONTRACTOR is responsible for furnishing a complete system ready to operate.All costs for testing the system and repairs of any leaks or deficiencies of any kind shall be borne by the CONTRACTOR. The entire system shall be constructed to successfully withstand,when completed,a hydrostatic pressure for one hundred forty(120)pounds per square inch without showing leakage in excess of twenty(20)PSI per hour.If tested in sections,the leakage shall not exceed the rate of one(1)gallon per hour for each one thousand(1,000)feet of pipe.All lines shall be tested for leakage after replacement of partial or complete backfill.All air shall be expelled from the line before making the test and the section to be tested shut off from all other parts of the system,and pressure shall be in the discharge of the force pump for measuring the rate of loss. The testing for leakage shall be done under the supervision of the ENGINEER/CONSULTANT and all pipe joints,and appurtenances will be inspected while the system is under test pressure,and leaks corrected as directed.The testing shall extend over a period of time sufficient to allow for a complete inspection,but in no case for less than two(2)hours. BALANCING AND ADJUSTMENT The CONTRACTOR shall employ manufacturer's authorized personnel to balance and adjust the various components of the system so the overall operation of the system is most efficient. This includes a synchronization of the controllers,adjustments to pressure relief valves,part circle sprinkler heads,and individual station adjustments on the controllers.The CONTRACTORS shall have the right to call the DESIGNER or OWNER'S representative to aid in balancing and adjusting the system. NOTICE OF COMPLETION When the CONTRACTOR is satisfied that the system is operating properly,that is balanced and adjusted properly,that all the work and cleanup is complete,he shall issue the notice of completion to the OWNER or his authorized representative,in writing.The notice of completion shall include a request for final inspection. FINAL INSPECTION AND ACCEPTANCE The OWNER or his representative will respond within ten(10)days after the notice of completion is received for the purpose of making a final inspection of the system,and if final acceptance is not given,a "Punch List"will be prepared which,upon completion by the CONTRACTOR,will signify final acceptance by the OWNER or his authorized representative. After final inspection and acceptance of the system,the CONTRACTOR shall bind together two(2)copies of the"Drawing of Record"irrigation plan and deliver these plans to the OWNER. WARRANTY OR GUARANTEE The CONTRACTOR shall furnish a certificate of warranty registration and a guarantee of work and materials for periods of one(1)year from the date of final acceptance of the system.The CONTRACTOR shall furnish and replace,without cost to the OWNER,any and all parts and materials that are proven defective. OWNER'S RESPONSIBILITY FOR MAINTENANCE It will be the OWNER'S responsibility to maintain the system in working order during the guarantee of work and materials for a period of one(1)year from the date of final acceptance of the system,or as modified in the contract. 15 1611 Al Agenda Page 104 QGS Development, Inc. Bridging Solutions' Bid for Cedar Hammock Golf Cart Bridge Repairs 161 1 A 1 Agenda Page 105 BRIDGING 15863 Secoya Reserve Circle,Naples, FL 34110 SOLUTIONS 'rel.239-216-1370 WNW www.bridging-sol utions.com REQUEST FOR PROPOSAL Project: Cedar Hammock Golf Cart Bridge Repairs,Collier County, FL I. This Request for Proposal(REP)from the Cedar Hammock CDU includes repairs to three(3)golf cart bridges on the Cedar Hammock Golf Course. The proposed repairs include the complete replacementr ¢�of all bride corn onents exce•at for the existin_ Ales ong Brid a Nos. 9 and i' , R l}�ok(g 'a.5.4� 4 A]'1�,�,�4�.X ikjknF' ®,4 A s�i 4 ti ik[iPAx dot&� .��4. '�,��i"e 4, o �1 4 int ,__.�•, tedtbma i'p F � . , r. i__b" • _A� °t- ., °. �J�_, The only work required on Bridge No. 17 is the addition of composite wear deck boards over the existin deck boards. 2. A-1110i J;641.4,is1.p':4i: y03,10,'__'�� °s C° gi ., 4i .. ` ,4t40mitl,1-4 N a t. 4t, n .4 n14{01 2' ?oi i .:.I.,t; r. 3, The following table provides a summary of the approximate sizes of the existing bridges.The last 2 pages of this REP provides a bridge description and a photograph of each bridge. Bridge No. Length(FT) Width(FT) _ _ Area(SF) 9 560 10 5,600 17 45 10 450 18 225 10 2,250 4. The attached bridge typical sections prepared by Bridging Solutions provides the structural design details for Bridge Nos. 9 and 18.A Base Bid and Bid Alternate are provided.The Base Bid is an in-kind replacement using galvanized fasteners and the Alternate Bid is a 10 ton design using stainless steel fasteners. The Alternate Bid requires cutting the top of piles to allow the use of a solid timber cap beam. The Full Replacement Bid Alternate is a 10 ton design and includes replacing the piles. The contractor shall maintain the existing utilities on Bridge t 4 No 9 ',011$619, � f , Qj' '1L / linfCon ` r xiFrorn 6. All new timber components shall be pressure treated southern yellow pine Grade No. 2 or better, with a minimum CCA treatment level of 0.60 PCF. 7. The composite wear deck boards shall be 2X6 TanDeck deck boards by Tangent Technologies,or approved equal. 8. The contractor shall remove and properly dispose of the materials from the existing bridges at an offsite location. 9. The price bid for this work shall include the cost of obtaining a building permit from Collier County. 10. Submit all technical questions related to this Request for Proposal in writing by e-mail to Ralph Verrastro at Bridging Solutions at naph@bridging-solutions.com I 1. Please use the attached hid form to summarize your bid. We design bridges top your the and budget. 1611A1 Agenda Page 106 ABRIDGING 15863 Secoya Reserve Circle,Naples,FI,34110 SOLUTIONS Tel.239-216-1370 www.bridging-solutions.com BID PROPOSAL FORM(Round to nearest dollar) Bridge Demolition Base Bid Alternate Maintain Composite �,IRW. No. & Disposal Bridge Bid Bridge Existing Wear mai I"tiny$ Section Section Utilities Decking (H10) (Note 5) (TanDeck) 9 $ 22,755.00 $139,083.00 $ 181,263.00 $ 4,662.00 $ 41,070.00 $ 207,903.00 17 NA NA NA NA $ 3,330.00 NA 18 $ 8,880.00 $ 55,500.00 $ 74,203.50 NA $ 16,095.00 $ 86,358.00 QGS Development,Inc's Notes are included below the Signature Block and are to be made a part of this Proposal. Submitted By: QGS Development,Inc. Signature: E? , (Company Name) Date: November 18,2019 Name(Printed): Jim Armstrong Title: Vice President QGS DEVELOPMENT,INC.'S NOTES ARL TO BE INCLUDED AND MADE A PARI'OF THIS PROPOSAL.: • BRIDGE RECONSTRUCTION PRICES INCLUDE COLLIER COUNTY PERMITTING,CART PATT1 REPLACEMENT AT BRIDGE APPROACTI,13ULKIIEAD SYLE BRIDGE ABUTMENTS,AND 10'!BULKHEAD STYLE BRIDGE WING-WALLS.SEE TICE ATTACHED WRITTEN SPECIFICATIONS.SHOP DRAWING CAN BE PROVIDED UPON REQUEST. We design bridges to fit your site and budget. 161 1A1 Agenda Page 107 QGS Development, Inc. Insurance Certificate of Insurance (Information Only) 16I 1A1 ACCPREPay CERTIFICATE OF LIABILITY INSURANCE Agenda?ageT mM/DDmYY) 10/30/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Wallace Welch&Willingham, Inc. PHONE 727-522-7777 FAX No):727-521-2902 300 1st Ave.So.,5th Floor INC.No.Est): Saint Petersburg FL 33701 ADD"RlEss: certifcateslw3ins.com INSURER(S)AFFORDING COVERAGE NAIC it INSURER A:Amerisure Ins.Co. 19488 INSURED QGSDE00001 INSURER B:Homeland Ins Co of New York 34452 QGS Development,Inc Quality Turf LLC INSURER C:American Guarantee&Liability Ins.Co. 26247 Quality Turf,L.C. QGS Property Holdings 1450 S.Park Road INSURERD: Plant City FL 33566 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:404707057 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMMIDD/YYYYI fMM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY Y Y GL20154041701 10/31/2019 10/31/2020 EACH OCCURRENCE $2,000,000 DAMAGE RE CLAIMS-MADE I X I OCCUR PREMISES E a occuErence) $1,000,000 X XCU MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY X j Tp.,-- LOC PRODUCTS-COMP/OPAGG $4,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y CA13003412301 10/31/2019 10/31/2020 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) .__. X ANY AUTO BODILY INJURY(Per person) $ OWNED ! SCHEDULED BODILY INJURY(Per accident) $ X HIRED AUTOS REDS ONLY X AUTOS 1 NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _._..i AUTOS ONLY (Per accident) X PIP PIP $$10,000 C X UMBRELLA LIAB X OCCUR Y V AUC106457002 10/31/2019 10/31/2020 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X I RETENTION$n $ A WORKERS COMPENSATION Y WC13243632301 10/31/2019 10/31/2020 X STATUTE ERR H AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNERIEXECUTIVE YNN N!A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 II yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B ''I Pollution Liab 7930075900001 2/7/2019 2/7/2020 Pollution Limit 2,000,000 Pollution Aggregate 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Pollution Liability is written on an Occurrence Basis-except non-owned disposal site liability which is claims made with a retro date of 2/7/2014.Deductible is $10,000 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Information Only 1450 S. Park Road AUTHORIZED REPRESENTATIVE Plant City FL 33566 -, ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2018/03) The ACORD name and logo are registered marks of ACORD 161 1A1 Agenda Page 109 QGS Development, Inc. Licensing 1. QGS Development,Inc.'s Professional Business Licenses A. General Contractor License of Thomas H.Barnes B. Underground Utility&Excavation Contractor License of Thomas H. Barnes C. General Contractor License of Joseph Sam Rodi,Jr. D. Class V Fire License of Joseph S. Rodi,Jr. 2. State of Florida Certificate of Status 3. FDOT Certificate of Qualification ea.1 Q IN•1 j , . o z •� 23) :in CL 0 s f . C0j � ,Za o ce w � I C9 I IX Q w IW = I= 2 a IA O I m rk,x IN yP V) 1-- �' e� `� _ p Q in Z 0 u .p ;4y' M S >• I W W W O Z v"' -' c O Li. (j 0 OF— me-Ii c cIi , ! IIo : 10 '4 ,,. Li v I 1 U▪. i W 1 78 v tt1 cu O H c , c t U.1 tifi ;T wO U r ,i. o a-' C in W Z V''1 ' F— Z Z L `� irX Z ti c , c~nZ Z gu 5 z,.i= o H t/1 O Z 0 W �` V a . • c D Ir.. L Z .L O f6 LL C° (� u 'x;44 �5''; x > I LL 0 Cl) MQ W 3 I cn o 1— Z > m Q ai Z w 0 c Z (9 a � I W 0 w 0 I— V II— o U 1, Y W H II Fe- 0 \Y'kr LIti �f. ♦. il . r 7'4 1111' .111111 '''..:.''''''''''.,4,11-.,.' 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D ...... -„..._., . — ... 1 0 (13 I I— (r) ir4/ -:1",et' '46 ••1 O. '63 0 "E Ca U 71.-- Z 1411 '' 1 4:4' ,I. u j Li- D n 0 i ,-1 A ''' 'N-- >. •- I P. l',. '4*:,1,...".7.'1'.- ^ 03 0 ad 0 v) -' ce Z 5 . ' 0 a) I w LLI Z 0 ce u 1 2 0 0 I_ o ce 0 1 0 < 0 v, Z ,,, . u LU w F- 1 2 CI I ,40:12-17--1,, • I— ',', ',„'11,k-k • tLig C] •••••! • • .1 ,11:111 +,;,,,,,,0*., .•0 1. 1, 'YL • , - . 'I.,1 •,,*;,,li,t,,.,, ,at • ,i1 alir..:,-s4i*11 ' (0 .,.••:, vpi.r-lit I!.1 i _ . , ..er i 1 ,., ----.,- Or.:5". TO ! i __ _ t611A1 Agenda Page 113 RECEIVED Jimmy Patronis �jr,•!�,r. Casio Since CHIEF FINANCIAL OFFICER 2 8 ! BUREAU CHIEF Julius HalaS By: Keith McCarthy DIVISION DIRECTOR fi ' `` SAFETY PROGRAM MANAGER FLORIDA DEPARTMENT OF FINANCIAL SERVICES DIVISION OF STATE FIRE MARSHAL 200 East Gaines Street -Tallahassee,Florida 32399-0342 Tel.850-413-3644 Fax.850-410-2467 CERTIFICATE OF COMPETENCY OFFICIAL COPY THIS CERTIFIES THAT: Jospeh S Rodi Jr 1450 S Park Road Plant City FL 33566 BUSINESS ORGANIZATION: QGS Development Inc. Contractor V means a contractor whose business is limited to the execution of contracts requiring the ability to fabricate,install,inspect,alter,repair and service the underground piping for a fire protection system using water as the extinguishing agent beginning at the point of service as defined in the act and ending no more than 1 foot above the finished floor. Issue Date: 07/01/2018 Type: 09 Class: 14 li E r a County: Hillsborough Ji 1 x 1I1 License/Permit#: 191417-0001-2010 Expiration Date: 06/30/2020 min .. 17,011/ Chief Financial Officer 161 1A1 Agenda Page 114 FDOT Florida Department of Transportation RON DESANTIS 605 Suwannee Street KEVIN J.I'HIBAULT GOVERNOR Tallahassee.FL 32399-0450 SECRETARY March 6, 2019 QGS DEVELOPMENT, INC 1450 S PARK ROAD PLANT CITY, FLORIDA 33566 RE: CERTIFICATE OF QUALIFICATION Dear Sir/Madam: The Department of Transportation has qualified your company for the type of work indicated below. Unless your company is notified otherwise, this Certificate of Qualification will expire 4/30/2020. However, the new application is due 2/29/2020. In accordance with S.337.14 (1) F.S. your next application must be filed within (4) months of the ending date of the applicant's audited annual financial statements. If your company's maximum capacity has been revised, you can access it by logging into the Contractor Prequalification Application System via the following link: HTTPS://fdotwpl.dot.state.fl.us/ContractorPreQualification/ Once logged in, select "View" for the most recently approved application, and then click the "Manage" and "Application Summary" tabs. FDOT APPROVED WORK CLASSES: DRAINAGE, FT,EXTRLE PAVING, GRADING, GRASSING, SEEDING AND SODDING You may apply for a Revised Certificate of Qualification at any time prior to the expiration date of this certificate according to Section 14-22.0041(3), Florida Administrative Code (F.A.C.), by accessing your most recently approved application as shown above and choosing "Update" instead of "View." If certification in additional classes of work is desired, documentation is needed to show that your company has done such work with your own forces and equipment or that experience was gained with another contractor and that you have the necessary equipment for each additional class of work requested. All prequalified contractors are required by Section 14-22.006(3), F.A.C., to certify their work underway monthly in order to adjust maximum bidding capacity to available bidding capacity. You can find the link to this report at the website shown above. Sincerely, X(-41 (--12)-44m( Alan Autry, . pager Contracts A inistration Office AA:cj www.fdot.gov 161 1A1 Agenda Page 115 QGS Development, Inc. Consolidated Financial Statements October 31, 2018 and 2017 11611A1 Agenda Page 116 Q . G . S . DEVELOPMENT , INC . AND AFFILIATE CONSOLIDATED FINANCIAL STATEMENTS OCTOBER 31, 2018 and 2017 1 6 1 1 A 1 Agenda Page 117 TABLE OF CONTENTS Page No. INDEPENDENT AUDITOR'S REPORT ON CONSOLIDATED FINANCIAL STATEMENTS 1 FINANCIAL STATEMENTS Consolidated Balance Sheets 3 Consolidated Statements of Income and Retained Earnings 4 Consolidated Statements of Cash Flows 5 Notes to Consolidated Financial Statements 7 ADDITIONAL INFORMATION Independent Auditor's Report on Additional Information 15 Schedule of Earnings from Contracts 16 Schedule of Contracts Completed 17 Schedule of Contracts in Progress 18 1611A1 Agenda Page 118 SK Sedita Kilton & Company, Certified Public Accountants, P.L. 104 N.Evers St Suite 202,Plant City,FL 33563 PHONE(813)752-4197•FAX(813)752-3355 www.seditakilton.c om INDEPENDENT AUDITOR'S REPORT ON CONSOLIDATED FINANCIAL STATEMENTS To the Board of Directors and Stockholders of Q.G.S. Development, Inc. Report on the Financial Statements I have audited the accompanying consolidated financial statements of Q.G.S. Development, Inc. and Affiliate which comprise the consolidated balance sheets as of October 31,2018 and 2017,and the related consolidated statements of income and retained earnings and cash flows for the years then ended and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design,implementation,and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, I express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. - 1- 1 6 1 1 A 1 Agenda Page 119 Opinion In my opinion,the consolidated financial statements referred to above present fairly,in all material respects, the consolidated financial position of Q.G.S. Development, Inc. and Affiliate as of October 31,2018 and 2017,and the consolidated results of its operations and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Sedita Kilton&Company, Certified Public Accountants, P.L. January 18,2019 - 2 - 1 6 1 1 A 1 Agenda Page120 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE CONSOLIDATED BALANCE SHEETS OCTOBER 31, 2018 AND 2017 ASSETS 2018 2017 Current assets: Cash and cash equivalents (Note H) $ 3,969,757 1,376,081 Contract receivables, net of allowance of $0 and $0 in 2018 and 2017 9,420,375 6,599,507 Retainages receivable 3,782,445 3,670,537 Accounts receivable-trade 1,109,951 673,984 Inventory (Note B) 2,088,826 2,017,834 Costs and estimated earnings in excess of billings on uncompleted contracts (Note G) 2,878,215 1,269,937 Other assets 11,824 - Prepaid insurance 107,868 - Income tax refunds receivable (Note F) 633,131 640,224 Total current assets 24,002,392 18,248,104 Property and equipment (Notes C and E) 13,552,442 11,734,762 Other assets 10,120 56,615 Due from QGS Property Holdings, LLC (Note L) - 407,934 Cash value of life insurance 69,665 67,805 TOTAL ASSETS $ 37,634,619 30,515,220 LIABILITIES AND STOCKHOLDERS' EQUITY Current liabilities: Current portion of long-term debt (Note E) 2,686,016 2,437,575 Line of credit (Note E) - - Accounts payable 5,011,072 5,167,448 Retainages payable 1,088,621 1,053,928 Billings in excess of costs and estimated earnings on uncompleted contracts (Note G) 2,710,009 2,055,353 Due to QGS Property Holdings, LLC (Note L) 200,000 - Provision for losses on contracts - 85,706 Income tax payable (Note F) 20,986 - Accrued expenses 1,554,036 1,232,940 Total current liabilities 13,278,740 12,032,950 Long-term debt, less current portion (Note E) 5,081,172 4,067,365 Deferred income taxes (Note F) 2,016,861 1,872,868 Stockholders' equity: Class A voting common stock, $1 par value, 10,000 shares authorized, 4000 shares issued and outstanding 4,000 4,000 Class B non-voting common stock, $1 par value, 90,000 shares authorized, 80,000 shares issued and outstanding 80,000 80,000 Retained earnings 17,173,846 12,458,037 Total stockholders' equity 17,257,846 12,542,037 TOTAL LIABILITIES AND STOCKHOLDERS' EQUITY $ 37,634,619 30,515,220 Read accompanying notes to consolidated financial statements. -3- 1611A1 Agenda Page 121 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE CONSOLIDATED STATEMENTS OF INCOME AND RETAINED EARNINGS YEARS ENDED OCTOBER 31, 2018 AND 2017 2018 2017 Revenues earned $ 88,349,993 $ 70,144,776 Cost of revenues earned: Provision for losses on contracts - 85,706 Cost of revenues earned 78,715,393 66,641,436 Total cost of revenues earned 78,715,393 66,727,142 Gross profit 9,634,600 3,417,634 Expenses: General and administrative 4,224,580 2,732,309 Depreciation 52,294 38,957 Interest 152,842 141,855 Total expenses 4,429,716 2,913,121 Income from operations 5,204,884 504,513 Other income: Interest income 8,775 112,008 Gain on disposal of assets 94,851 35,003 Income before income taxes 5,308,510 651,604 Income tax expense (benefit) 592,701 (561,357) Net income 4,715,809 1,212,961 Retained earnings, beginning of year 12,458,037 11,245,076 Retained earnings, end of year $ 17,173,846 $ 12,458,037 Read accompanying notes to consolidated financial statements. -4- 1611A1 Agenda Page122 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE CONSOLIDATED STATEMENTS OF CASH FLOWS YEARS ENDED OCTOBER 31, 2018 AND 2017 2018 2017 Cash flows from operating activities: Net income $ 4,715,809 $ 1,212,961 Adjustments to reconcile net income to net cash provided by operating activities: Depreciation and amortization 3,571,091 3,011,323 (Gain) on disposal of assets (94,851) (35,083) Deferred income taxes 143,993 (545,139) (Increase) decrease in: Contract receivables (1,256,835) 4,343,673 Retainages receivable (111,908) (1,008,863) Inventory (70,992) (366,307) Costs and estimated earnings in excess of billings on uncompleted contracts (1,608,278) 1,891,924 Other assets 34,671 (1,330) Prepaid insurance (107,868) - Income tax refunds receivable 7,093 (349,121) Due from OGS Property Holdings, LLC 607,934 (318,832) Increase (decrease) in: Accounts payable (156,376) (2,495,299) Retainages payable 34,693 313,758 Billings in excess of costs and estimated earnings on uncompleted contracts 654,656 (299,931) Income tax payable 28,986 Accrued expenses 321,096 202,661 Provision for losses on contracts (85,706) 85,706 Net cash provided by operating activities 6,627,208 5,642,101 Cash flows from investing activities: Proceeds or. disposal of property and equipment 435,737 179,103 Purchase of property and equipment (1,647,068) (333,920) Change in cash value of life insurance (1,860) (1,951) • Net cash (used in) investing activities (1,213,19]) (156,768) Cash flows from financing activities: Proceeds or line of credit 5,090,297 - Payments or line of credit (4,890,297) (1,000,000) Proceeds from long-term debt 84,090 - Principal repayment on long-term debt (3,104,431) (3,278,226) Net cash (used in) financing activities (2,820,341) (4,278,226) Net increase in cash and cash equivalents 2,593,676 1,207,107 Cash and cash equivalents, beginning of year 1,376,081 168,974 Cash and cash equivalents, end of year $ 3,969,757 $ 1,376,081 Read accompanying notes to consolidated financial statements. - 5 - 1 6 1 1 A 1 Agenda Page 123 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE CONSOLIDATED STATEMENTS OF CASH FLOWS YEARS ENDED OCTOBER 31, 2018 AND 2017 2018 • 2017 Noncash investing and financing activity: Total cost of property and equipment $ 5,729,657 $ 3,244,258 Amount financed (4,082,589) (2,910,338) Cash paid $ 1,647,068 $ 333,920 Supplemental disclosure; Interest paid $ 152,842 $ 141,855 Income tax paid $ 487,000 $ 260,000 Read accompanying notes Lo consolidated financial statements. - 6 - 1 6 1 1 A 1 Agenda Page 124 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 Note A: Summary of Significant Accounting Policies 1. Nature of Business The Company is a contractor specializing in residential site development, golf course and athletic field construction and renovation, and infrastructure construction for municipalities and agencies of the Federal Government. The Company's affiliate,Quality Turf, L.C.,was formed as a limited liability company in 1998 under the laws of the State of Florida for the purpose of agricultural production, sale and installation of sprigs and sod used predominantly for golf courses and sports complexes in Florida. Under this form of organization, the Company is not liable for the debts of the Affiliate. The Company grants credit to customers in the construction industry. Consequently,the Company's ability to collect the amounts due from customers is affected by economic fluctuations in the industry. The Company performs ongoing credit evaluations of its customers'financial condition,and generally requires no collateral from its customers. 2. Principles of Consolidation The consolidated financial statements include the accounts of the Company and its wholly-owned affiliate, Quality Turf,L.C.,after elimination of all intercompany accounts and transactions. 3. Inventories Inventories are stated at lower of cost or market. The Company determines cost on a first-in,first-out basis. Its affiliate, Quality Turf, L.C., determines cost by accumulating all direct and indirect costs (including depreciation)of maintaining the sprigs and sod available for sale. Limited life land development costs are capitalized and amortized over the period of time during which benefit is expected. 4. Revenue Recognition The Company recognizes revenues from fixed-price and modified fixed-price construction contracts on the percentage-of-completion method, measured by the percentage of cost incurred to date to estimated total cost for each contract. The method is used as management considers total cost to be the best available measure of progress on the contracts. Due to inherent uncertainties in estimating costs, it is at least reasonably possible that the estimates used will change within the near term. Contract costs include all direct material and labor costs and those indirect costs related to contract performance, such as indirect labor, supplies, tools, repairs, and depreciation. Selling, general, and administrative costs are charged to expenses as incurred. Provisions for estimated losses on uncompleted contracts are made in the period in which such losses are determined. Changes in job performance,job conditions,and estimated profitability may result in revisions to costs and income,which are recognized in the period in which the revisions are determined. Changes in estimated job profitability resulting from job performance, job conditions, contract penalty provisions, claims, change orders, and settlements, are accounted for as changes in estimates in the current period. -7- 161 1A1 Agenda Page 125 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 5. Property and Equipment Property and equipment are recorded at cost. Depreciation is computed using straight-line and accelerated methods for all depreciable assets. Property and equipment are depreciated over their estimated useful lives,which are generally five to forty years. 6. Income Taxes Deferred income taxes are the result of timing differences in reporting on the investment in affiliate, the allowance for doubtful accounts, differences in tax depreciation methods, and provisions for losses on contracts. 7. Cash and Cash Equivalents For purposes of the statement of cash flows,the Company considers all highly liquid debt instruments with a maturity of three months or less to be cash equivalents. 8. Use of Estimates Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and reported revenues and expenses. Significant estimates used in preparing these financial statements include those assumed in computing profit percentages under the percentage-of-completion revenue recognition method, those used in depreciating the Company's equipment, and those assumed in computing the allowance for doubtful accounts. It is at least reasonably possible that the significant estimates used will change within the next year. 9. Allowance for Doubtful Accounts It is the policy of management to review the outstanding accounts receivable at year end,as well as the bad debt write-offs experienced in the past,and establish an allowance for doubtful accounts for uncollectible amounts. 10. Warranties Many of the construction contracts contain warranty provisions covering defects in materials or workmanship that generally run from six months to one year after the customer accepts the contract. Because of the nature of the projects, including contract owner inspections of the work both during construction and prior to acceptance, the Company has not experienced material warranty costs for these short-term warranties and therefore,no accrual for these costs is considered necessary. 11. Paid Time Off The Company allows employees to carryover PTO into the subsequent year and to be paid out any accumulated PTO on the employee's anniversary date. Therefore,the Company has accrued$289,153 and $228,770 for the years ending October 31,2018 and 2017,respectively. -8- 1611A1 Agenda Page 126 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 Note B: Inventory Components of inventory are as follows: 2018 2017 Sprigs and sod $ 2,088,826 $ 1,801,999 Dirt - 215,835 Total $ 2,088,826 $ 2,017,834 Note C:Property and Equipment Components of property and equipment are as follows: 2018 2017 Machinery and equipment $ 20,138,168 $ 19,191,066 Land development costs 807,687 659,352 Land improvements 1,946,224 1,866,877 Leasehold improvements 771,212 215,537 Buildings and improvements 145,595 354,771 Furniture and fixtures 95,165 229,755 Vehicles 4,681,696 4,212,190 Land 1,900,673 1,900,673 Total 30,486,420 28,630,221 Less accumulated depreciation (16,933,978) (16,895,459) $ 13,552,442 $ 11,734,762 Depreciation expense was$3,571,091 and$3,011,323 for 2018 and 2017,respectively. Note D:Note Payable and Lines-of-Credit Q.G.S.Development,Inc.has a$2,500,000 bank line of credit available.Interest payments on advances on the line of credit are due quarterly with principal due at maturity. The line of credit is due on demand. The line of credit carries an interest rate of prime. There is a balance outstanding of$0 and $0 on the line of credit as of October 31,2018 and 2017,respectively. The line of credit is secured by the Company's assets and guaranteed by the owners of Q.G.S.Development,Inc. Quality Turf, L.C. has a$450,000 bank line of credit available.Advances on the line of credit are due on demand, and carry an interest rate of prime. The line of credit is collateralized by the Company's assets. No amount was outstanding under this agreement at October 31,2018 and 2017. -9- 161 1A1 Agenda Page 127 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 The Company carries an unsecured letter of credit for $250,000 for the purpose of covering the self insurance portion of the Company's workers' compensation insurance. Advances on the letter of credit carry an interest rate of prime. There was no balance outstanding at October 31,2018 and 2017. The Company has a$1,000,000 Equipment Guidance Line for QGS Development,Inc.and Quality Turf, L.C. The commitment allows for the financing of equipment at prime plus 0.50%for up to 60 months. The rate will be a fixed rate determined at each term loan funding. The outstanding balance on this line was$430,941 and$631,136 at October 31,2018 and 2017, respectively. Loans associated with the Equipment Guidance Line bear interest at rates between 4%to 4.25%. Monthly payments of principal and interest total approximately$18,438 at October 31,2018 and 2017. Note E: Long-Term Debt Long-term debt consists of the following: 2018 2017 Vendor financing for equipment and vehicles $ 7,096,247 $ 5,403,804 Equipment Guidance Line 430,941 631,136 Mortgage Note Payable Maturing 2029 240,000 470,000 Total 7,767,188 6,504,940 Less Current Portion (2,686,016) (2,437,575) Long-Term Portion $ 5,081,172 $ 4,067,365 The equipment and vehicles financing is composed primarily of vendor financing arrangements at varying principal amounts,maturity dates and interest rates ranging from 0.00%to 5.90%. Monthly payments total$253,354 and$283,161 for 2018 and 2017, respectively. The Mortgage Note Payable Maturing 2029 bears interest at Prime(5.00%and 4.25%at October 31, 2018 and 2017)per annum. Monthly payments of principal and interest total approximately$6,633 and $6,926 at October 31,2018 and 2017, respectively. The note matures on April 20,2029. The note is secured by certain real estate holdings of Quality Turf,L.C. -10- 1611A1 Agenda Page 128 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 The debt is scheduled to mature as follows: Year ended October 31, 2019 $ 2,686,016 2020 2,377,122 2021 1,781,433 2022 921,376 2023 1,241 Thereafter - $ 7,767,188 Substantially all of the property and equipment is pledged as collateral on long-ten)debt. Note F: Income Taxes Income tax provision consists of the following: 2018 2017 Current $ 448,708 $ (16,218) Deferred 143,993 (545,139) Income tax expense (benefit) $ 592,701 $ (561,357) The net deferred tax liability consisted of the following: 2018 2017 Deferred tax asset $ - $ - Deferred tax liability (2,016,861) (1,872,868) Net deferred tax liability $ (2,016,861) $ (1,872,868) The Company had state income taxes payable of$28,986 and$0 for the years ended October 31, 2018 and 2017, respectively. The Company had federal income tax payable of$0 for the years ended October 31, 2018 and 2017. The total provision differs from the amount that would be obtained by applying federal statutory rates to income before income taxes because:no tax benefit has been provided for nondeductible expenses; the Company is subject to state income taxes; the Company provides for an allowance for doubtful accounts for financial statement purposes; the affiliate accounts for its agricultural operations utilizing the cash basis method of accounting for tax reporting purposes;differences in determining revenue earned for contracts in progress for book versus tax due to provisions for losses on contracts; and the use of accelerated depreciation methods for tax reporting purposes. The Company's federal and state income tax returns for 2015, 2016, 2017, and 2018 are subject to examination by the IRS, generally for three years after they were filed. -11- Agenda Pa 1. I 1 A 1 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 Note G: Costs and Estimated Earnings on Uncompleted Contracts Details of costs and estimated earnings on uncompleted contracts are as follows: 2018 2017 Costs incurred on uncompleted contracts $ 57,970,002 $ 60,591,849 Estimated earnings thereon 7,584,964 3,341,321 $ 65,554,966 $ 63,933,170 Less billings to date 65,386,760 64,718,586 $ 168,206 $ (785,416) Costs and estimated earnings in excess of billings on uncompleted contracts 2,878,215 1,269,937 Billings in excess of costs and estimated earnings on uncompleted contracts (2,710,009) (2,055,353) $ 168,206 $ (785,416) Note H: Concentrations Financial instruments that potentially subject the Company to concentrations of credit risk consist principally of temporary cash investments and trade accounts receivable. The Company places its temporary cash investments with financial institutions. Bank deposits are insured by the Federal Deposit Insurance Corporation(FDIC)to at least$250,000 per depositor. The Company has uninsured bank balances totaling$4,175,346 and $1,560,549 at October 31, 2018 and 2017, respectively. The Company has not experienced any losses in such accounts and believes it is not exposed to any significant credit risk to cash. The Company is a contractor specializing in residential site development, golf course and athletic field construction and renovation,and infrastructure construction for municipalities and agencies of the Federal Government. The Company grants credit to its customers,generally without collateral,but usually eligible for the filing of a contractor's lien against the property on which the work was performed. The Company's ability to collect the amounts due from customers is affected by economic fluctuations primarily in the residential site development and golf course construction industries. Note I: Operating Lease- Lessee On January 1,2007 Quality Turf,L.C. entered into a lease agreement for a parcel of land. The lease term ends on December 31, 2019 and is renewable annually. Lease payments totaled $40,020 for the years ending October 31, 2018 and 2017. -12- 1611A1 Agenda Page 130 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 The Company leases equipment from various vendors for terms of 12 to 36 months. Payments under equipment operating lease obligations are as follows: Year ended October 31: 2019 $ 1,336,739 2020 1,035,878 2021 511,080 2022 - 2023 - Total $ 2,883,697 Monthly payments total$113,564 and$63,726 at October 31,2018 and 2017,respectfully. Note J: Operating Lease—Lessor On March 31, 2014, Quality Turf, L.C. purchased land and land improvements totaling$1,000,000 to be utilized for agricultural production of sprigs and sod. On April 1,2014,Quality Turf,L.C.leased a portion of the land acquired back to the seller for a period of thirty years ending on April 1, 2044. As rent, the lessee shall be responsible for and pay the real estate taxes each year during the term of the lease. Note K: Changes in Estimates The Company revised its estimates on certain contracts uncompleted at October 31, 2017 and 2016. The effect of changes in estimates of contract profits was to increase net income for the year ended October 31, 2018 by approximately $586,000 and decrease net income for the year ended October 31, 2017 by approximately$1,119,000 from that which would have been reported had the revised estimates been used as the basis of recognition of contract profits in the preceding year. Note L: OGS Property Holdings,LLC The members of QGS Property Holdings, LLC (Holdings) are also owners and officers of the Company. Holdings has entered into a contract for purchase of raw land and construction of an office building. The Company owed Holdings$200,000 at October 31,2018. Holdings owed the Company$407,934 at October 31,2017. The Company leases the property from Holdings for$18,258.43 per month plus sales tax. Note M: Legal Proceedings In the ordinary course of business,the Company and its affiliate is involved in various legal proceedings, the various outcomes of which cannot be predicted with certainty.The Company records liabilities in the consolidated balance sheets representing estimated liabilities relating to legal proceedings to the extent that the Company has concluded such liabilities are probable and the amounts of such liabilities are reasonably estimable.The aggregate liabilities recorded as of October 31,2018 and 2017 related to these matters were$0 and$0,respectively. Some of the matters in which the Company is involved may involve compensatory,punitive,or other claims or sanctions that, if granted,could require the Company to pay -13- 1611A1 Agenda Page 131 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE NOTE S TO CONSOLIDATED FINANCIAL STATEMENTS YEARS ENDED OCTOBER 31, 2018 AND 2017 damages or make other expenditures in amounts that are not probable to be incurred or cannot currently be reasonably estimated. Accordingly,it is possible that future developments in such proceedings and inquiries could require the Company to(i)adjust existing accruals,or(ii)record new accruals that the Company did not originally believe to be probable or that could not be reasonably estimated. Such changes could be material to the Company's financial condition,results of operations and cash flows in any particular reporting period. Note N: Subsequent Events There were no subsequent events that require adjustment to the financial statements or disclosure in the financial statements. Subsequent events have been evaluated through January 18, 2019,which is the date the financial statements were available to be issued. UNAUDITED Note 0: Backlog Information At October 31, 2018 and 2017, the Company's backlog of signed contracts including approved change orders was as follows: 2018 2017 Total uncompleted contracts including approved change orders $ 125,281,532 $ 86,061,991 Less revenue earned thereon (65,554,966) (63,679,130) Backlog $ 59,726,566 $ 22,382,861 The Company is generally required to furnish performance and payment surety bonds to contract owners. During the year ended October 31,2018 and 2017,there were$66,637,203 and$17,759,990,respectively, of new surety bonds issued to contract owners. The bonds are secured by receivables from bonded contracts and a general guarantee from the Company. Also, the Company's stockholders provide a personal guarantee for the bonds. At October 31, 2018 and 2017, surety bonds for contracts in progress totaling $78,341,511 and $70,520,600 respectively, had been issued with a current backlog of$24,116,020 and $13,997,309,respectively. Of the uncompleted contracts at October 31,2018,$16,701,589 has been subcontracted to various specialty subcontractors.Of the uncompleted contracts at October 31,2017, $11,380,771 has been subcontracted to various specialty subcontractors. At October 31, 2018 and 2017, there were no surety bonds from subcontractors. Due to the Company's internal controls over subcontractor prequalification, no accrued liability was considered necessary by management for financial guarantees related to the non-bonded subcontractors at October 31,2018 and 2017,respectively. The Company has entered into contracts totaling$9,971,008 subsequent to October 31,2018. -14- 1611A1 Agenda Page 132 A.DDI TIONAL INFORMATION 1611A1 Agenda Page 133 SK Sedita Kilton & Company, Certified Public Accountants, P.L. 104 N.Evers St Suite 202,Plant City.FL 33563 PHONE(613)752-4197•FAX(813)752-3355 www.seditakilton.com INDEPENDENT AUDITOR'S REPORT ON ADDITIONAL INFORMATION To the Board of Directors and Stockholders of Q.G.S.Development,Inc. Report on Additional Information My report on my audits of the basic consolidated financial statements of Q.G.S. Development, Inc. and Affiliate as of and for the years ended October 31,2018 and 2017 appears on page 1. Those audits were conducted for the purpose of forming an opinion on the basic consolidated financial statements taken as a whole.The information included in the accompanying Schedules I-3 is presented for purposes of additional analysis and is not a required part of the basic consolidated financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves,and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In my opinion, the information is fairly stated in all material respects in relation to the consolidated financial statements as a whole. Sedita Kilton&Company, Certified Public Accountants,P.L. 8 .- January 18,2019 - 15 - 1 6 I 1 A 1 Agenda Page134 Q.G.S. DEVELOPMENT, INC. AND AFFILIATE SCHEDULE 1 EARNINGS FROM CONTRACTS YEARS ENDED OCTOBER 31, 2018 AND 2017 Cost of 2018 2017 Revenues revenues Gross Gross earned earned Profit Profit Contracts completed during the year $ 33,816,477 $ 30,748,673 $ 3,067,804 $ 2,127,768 Contracts in progress at year-end 54,533,516 47,966,720 6,566,796 1,289,866 $ 88,349,993 $ 78,715,393 $ 9,634,600 $ 3,417,634 Read auditor's report on additional information. -16- s•s*1 Cr irma1 i 42 N rn0 ' e r _w _ r r 0 m 0 el N s e a a MMe O- N co N N Cs M n V ti O N . _ m - -.hn m sr;se ONw yWNn� N v N N QmCYf P .Y 7.-.. N n N w a 0%Q ,,,..,......-0.,, ,- .0,co CO Os Os m 20 W 0 b .m. v N u N N O.r m m..N N m O SO 0 to m m,/1 m .. N 22 w.. 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N ; N .E.I I I I I I I r1 I 1 I C I I I COI COCOI 1 COI 1 I I 1 1 O Y N O r O, Iv 1D r r W W 1„ r m m W W W W m m m W m m m R� W •-I , CO O N, m 0 N Ir .- N rl N N .I r1 I N -+ N N N .-, N N I N I N N N -I 1, 0 V ,N COi LI 0 161 1A1 Agenda Page 138 QGS Development, Inc. Equipment Standard Rate Worksheet 161 1A1 Agenda Page 139 STANDARD RATE WORKSHEET Q.OP 1450 S.Park Road • Plant City,FL 33566 Phone: (800)446-3326 ■ (813)634-3326 • Fax: (813)634-1733 Current as of 10/1/2017 EQUIPMENT RATES Trackhoe-JD 470 Hour $ 185.00 Trackhoe-CAT336 Hour $ 130.00 Trackhoe-JD 225 Hour $ 105.00 Mini-Trackhoe Hour $ 90.00 Terex Mixer Hour $ 225.00 Loader Hour $ 105.00 Dozer JD 650 Hour $ 110.00 Grader Hour $ 125.00 Skid Steer Hour $ 85.00 84"Drum Roller W/Shell Kit Hour $ 70.00 54" Drum Roller Hour $ 45.00 Plate Tamp Hour $ 40.00 Broom Tractor Hour $ 75.00 Water Truck-4000 Gallon Hour $ 115.00 25 Ton Off Road Dump Truck Hour $ 140.00 18yd Dump Truck Hour $ 90.00 10yd Dump Truck Hour $ 85.00 40 Ton Off Road Dump Hour $ 180.00 LABOR RATES BASE RATE OVERTIME RATE Superintendant Hour $ 47.00 $ 69.56 Equipment Operator Hour $ 38.50 $ 56.78 Foreman Hour $ 35.00 $ 51.50 General Labor Hour $ 32.00 $ 47.02 ***Rates based upon minimum 8 hour work day. ***There will be no Mobilization/Demobilization of equipment already onsite. ***There will be no 8 hour minimum charged for equipment already onsite. ***Water Truck/Water Wagon Rates do not include water. Water will be billed at cost plus overhead/profit. ***Dump Fees of any kind are not included. ***Mobilization/Demobilization of Equipment will be billed(a1($600.00 per piece of Equipment. 16I1A1 Agenda Page 140 QGS Development, Inc. Principal Members Experience j611AI Agend c.1�,� QGS Development, Inc. "''M�� Principal Members Experience P.Howard Barnes Owner/President Mr. Barnes has extensive experience in sales, management and daily operations. His activities include financial management, contract negotiations and implementation, personnel management, daily interaction with clients and quality control. Mr. Barnes also acts as the liaison with the Designer and Owner to achieve desired results in design/build projects. Mr. Barnes is a member of the Florida Turf Certification Board, Golf Course Builders Association, Superintendents Association, and Turfgrass Association. He has Forty-Seven(47)years of construction experience. Thomas H.Barnes Vice President Mr. Barnes currently leads our Sitework Development, Underground Utilities and Athletic Field divisions. He has extensive knowledge of residential/commercial sitework construction, as well as golf course construction and renovation. Mr. Barnes experience includes surveying, clearing, grubbing and earthwork, storm water drainage, sanitary sewer drainage, siphon drainage,water utilities and irrigation. Mr. Barnes possesses thorough knowledge of plan implementation,plan take-offs, contract negotiations and implementation, vendor procurement, sales, bidding and job scheduling. He has Twenty-Six (26) r°, ,years;of construction experience with QGS Development. i„.,. Larry Woody r' Assistant Vice President-Division Manager ` ' °'' Mr. Woody has extensive experience in project Maria gert ent. supervision and cons tie ® ''t His s k $ activities include contract implementation, Ole',divelopnxeltt, eonstrueC�otl';'sPl�� za� ��L control. Mr. Woody manages on site safety pregr �a .1 Qm Yalesu eo ', n 3 i ,:_ • and personnel. He has Thirty-Six(3o yearsQ icons ct tioi �Inr � e•'- ',74.• •-,._SIUi a� '7. a . ,i S e g f sro7,zi �y. r. " z : with QGS Development 4I , , , , . � r j ^Pb�e^ it, art it (�'/y 'F. u, Y > �, �- „c;, a `4., �` '•mss -��'1g474, •s r� '-s'. I ' 4 � Mr. Armstrong `leads coir ti �. and p project g t :' enence in ro ect mans emeht, supervision and construction. His acti�`. as lude con implementation level pmeni, construction scheduling, and quality contr'1.i .-strong rrt ages,on site safety pig a r SH die as`i'hi .tFo r� 34 9 ��::: compliance, subcontractor performance and ''Pa� l rty p { . 4:::,,,A,,-2,-"(4 experience with QGS Development.. `,""esu amu` a� de�,�`^=a Donald Thomas ,..,,,-4',"-, Secretary/Treasurer - � _ Mr. Thomas is the Secretary/Treasurer of QGS Development and lso leads our Turf Division as President of Quality Turf. Mr. Thomas is a member of the Florirda'Turf Grass Association and the Florida Sod Growers Cooperative. He has Thirty-Four(34)years of construction experience with QGS Development. 161 1A1 Agenda Page 142 QGS Development, Inc. Status of Contracts on Hand tl Q .0.4 s as, 1 \ $l N3la EPS � \_Ik x = 1 \ligill11. 0 1 , ti _II il , ,f..A1 ili, $Y p� i,,, , ,, r0 \ 1. \ ..i 1 N k �� z t \ I.1 'A "4 t 1 il 4 r all y n KG o9e4,d1 rd U 011 5 , cd It Ili, It Jit31116 I : O ' c.-: all t r O \ 3o , b li 'I 7-1 \\R Ull -1. 1 Al n u i 4 1 3 g le oil 16I 1A1 Agenda Page 144 QGS Development, Inc. Prior Golf Course Experience Projects Completed (Past 5 Years) e.N.1 Q .moi o LI MO .MINIME M o c < .. ad _ o 0 *40 AI d h V r N 61. .n 8 4.4 r V N G vi w w w w CD CO m 8 g. M 8 m ` P O 53 h o CD p� a Q Ta Q N , N .H O w w w w 49 • yam 5 fr Ga G v. M E e G p o3 u o Fri • 'F o O. 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C . y} V d 'U e r E G '^ � m _ O m O p. e o Q E .,--- u., o g 25 m - .1 li C7a a oa NQ1r fi 8V6'iwi 1 — 4 a $ t ra, Q '_ � T4t ▪ q• t 4 1 Q s''Z' .a±'1' U U 1 au m 11 - eI igi 1--.- 71 m Eyy 6 1 e ■ A O Z LE ° E w k o' Sa .6---c i E N I N y iig pax 3 "xas'fid" ,,,,,7! li° a a '`Y Pln 1-21ilA 1.9, iU. Araei�, 0. u. O m„, O 4 S{i O a fit O <r W ffi .y N d az G Z 6ON gz Z T by i a ol- t t o o L'R E g z t x .00 ' e11 rE_a v-IEEE a 0-.4.... 2%, wNma 161 1A1 Agenda Page 152 Bridging Solutions,LLC BRIDGING 3412eserve Circle SOLUTIONS di Naples, FL FL 34110 Ispr Tel.(239)216-1370 olalky hri�hin -�nlillinns._c+m !Ay 10)1ittikc2.-,4;1,11i011,..coiii November 21,2019 Cedar Hammock Community Development District(CDD) c/o Justin Faircloth,District Manager Inframark 5911 Country Lakes Drive Ft.Myers, FL 33905 RE: Golf Cart Bridge Repairs/Replacement Bid Review Cedar Hammock Golf Course Collier County,Florida Dear Mr. Faircloth: Bridging Solutions, LLC has reviewed the bids submitted for the repair and/or replacement of the golf cart bridges on holes 9, 17 and 18. We consider the bid submitted by Marine Contracting Group, Inc. (MCG) to be non-responsive because they failed to submit bids for all of the alternatives requested. Therefore,we have not included any of the prices provided by MCG in our bid tabulations. Two contractors submitted responsive bids and the results are summarized on the attached sheet. Artistic Structures also provided bid costs for 2 additional alternatives based on a 5-ton design - one for a repair option(using the existing piles) and a full replacement option. The lowest responsible bidder is Artistic Structures,Inc. Based on our positive experience working with this company in the past,we recommend that the CDD should hire Artistic Structures for the timber golf cart bridge work. We also recommend selecting one of the full replacement alternatives(5-ton or 10-ton) for the bridges at holes 9 and 18 instead of the repair alternatives for reasons that include: 1. The cost for full replacement is only 10%higher than the repair alternatives which maintains the existing piles. 2. The repair options involve more risk to the CDD if some of the piles were found to be damaged upon the removal of the superstructure which would increase the cost. 3. The expected service life of the bridges with new piles would be 10 to 15 years longer than the service life of the bridges that would maintain the existing piles. We have reviewed the specifications provided by Artistic Structures for the 5-ton design and it appears to be acceptable. If the CDD Board and the golf course managers feel the 5-ton load limit is acceptable for the intended use and want to accept the 5-ton replacement alternative,we can provide a full review of the 5-ton design as part of our construction phase services. The primary differences between the proposed 5- ton design(H5) and the 10-ton design(1-110) are related to: We design bridges to fit your site and budget. 161 1A1 Agenda Page 153 =l BRISOLUTIONS OL TIO S 1. The size and spacing of the stringers which are 3X12's at 20.5 inches for the H5 design and 4X12's at 17 inches for the H10 design. 2. The size of the cap beams which are 8"X 8"for the H5 design and 12"X 12"for the H10 design. The total cost bid by Artistic Structures for each of the two replacement alternatives (5-ton and 10-ton) combined with the installation of a wear deck on the bridge at hole 17 are summarized below: Replacement of bridges 9 and 18(5-ton design)and wear deck on bridge 17=$313,700 Replacement of bridges 9 and 18 (10-ton design)and wear deck on bridge 17=$352,300 Please contact me at 239-216-1370 if you have any questions. Respectfully, BRIDGING SOLUTIONS,LLC 710—Q_AZ Ralph Verrastro,PE Principal 2 We design bridges to fit your site and budget. I6I1A1 Agenda Page 154 Cedar Hammock CDD BID TAB Project:Golf Cart Bridges Repair/Replacement Artistic Structures,Inc. QGS Development,Inc. Bid Prices Bid Prices Description Bridge 9 Bridge 17 Bridge 18 TOTAL Bridge 9 Bridge 17 Bridge 18 TOTAL Demolition $20,500 $8,000 $22,755 $8,880 Base Bid Repair $125,300 $50,000 $139,083 $55,500 H10 Repair $163,300 $66,850 $181,263 $74,204 Full Replacememt(H10) $187,300 $77,800 $207,903 $86,358 Maintain Utilities $4,200 $4,662 Composite Wear Deck $37,000 $3,000 $14,500 $41,070 $3,330 $16,095 115 Repair(Artistic alternate bid) $141,000_ $59,000 HS Replacement(Artistic alternative bid) $160,000 $66,500 Total Base Bid Repair $187,000 $3,000 $72,500 $262,500 $207,570 $3,330 $80,475 $291,375 Total H10 Repair Alternative $225,000 $3,000 $89,350 $317,350 $249,750 $3,330 $99,179 $352,259 Total Full Replacement(H10)Alternative $249,000 $3,000 $100,300 $352,300 $276,390 $3,330 $111,333 $391,053 Total 1-15 Repair(Artistic alternative bid) $202,700 $3,000 $81,500 $287,200 Total Full Replacement(H5)(Artistic alternative bid) $221,700 $3,000 $89,000 $313,700 1611A1 Agenda Page 155 From: Ralph Verrastro<ralph@bridging-solutions.com> Sent:Thursday, November 21,2019 4:47 PM To: Natalie Figley<NFigley@bankseng.com>; Faircloth,Justin<justin.faircloth@inframark.com>;Sam Marshall<SMarshall@bankseng.com> Cc:kschulties@gmail.com;dhcox@gtcom.net; Rolando Corsa<rolando@bridging-solutions.com>; Gina Verrastro<gina@bridging-solutions.com> Subject: Re:Cedar Hammock Bid Packets Cedar Hammock Team, Attached please find a copy of a letter summarizing our review of the bids for the repair/replacement of the bridges at holes 9, 17 and 18. We recommend selecting one of the full replacement alternatives for the bridges at holes 9 and 18. The Board has the option to select the 10 ton(H10)design provided by Bridging Solutions or the 5 ton (H5)alternative submitted by Artistic Structures. PS Justin: I will call you tomorrow to discuss our recommendations. Ralph Verrastro, PE Principal Bridging Solutions,LIC 15863 Secoya Reserve Circle Naples, FL 34110 Phone: 239-216-1370 ralph@bridging-solutions.com www.bridging-solutions.com 1611A1 Agenda Page 157 From: Kipp Schulties<kschulties@gmail.com> Sent: Monday, November 25,2019 10:20 AM To: Ralph Verrastro<ralph@bridging-solutions.com> Cc:Natalie Figley<NFigley@bankseng.com>; Faircloth,Justin<justin.faircloth@inframark.com>;Sam Marshall<SMarshall@bankseng.com>;dhcox@gtcom.net; Rolando Corsa<rolando@bridging- solutions.com>;Gina Verrastro<gina@bridging-solutions.com> Subject: Re:Cedar Hammock Bid Packets All-I have reviewed both bids submitted by Glase Golf and QGS. There do not appear to be any errors in either bid. The main difference in cost between the two is in rock wall price,rip rap price and irrigation-all of which will be discussed with QGS during the interview. On that note,I think the schedule has interviews on December 9. While I make that happen, I just wanted to see if there was any chance that could be moved to Tuesday December 10 in the morning. Kipp Schulties Kipp Schulties President KS Kipp Schulties Golf Design, Inc 123 Andros Harbour Place Jupiter,FL 33458 561.626.7812(office) 561.373.1975(cell) www.ksgolftletiigui cptn From: Dave Ragan<ragantechnical@gmail.com>On Behalf Of Dave Ragan Sent:Tuesday, November 26,2019 8:48 AM To:'Kipp Schulties'<kschulties@gmail.com> Cc: Faircloth,Justin<justin.faircloth@inframark.com>;'Sam Marshall'<smarshall@bankseng.com>; 'Natalie Figley'<NFigley@bankseng.com> Subject: RE:Cedar Hammock Bid Packets 1. The Glase Golf document that I could access did not include the subcontractor information. Is Glase using a subcontractor? 2. The QGS subcontractor placed some conditions on his bid,which could complicate the financial compensation if there is additional work to be performed. Dave Ragan Ragan Technical Solutions, Inc. (561)389-6560 mobile dave@ragantechnical.com www.ragantechnical.com "Build your house on the Rock" 1611A1 Agenda Page 158 From: Kipp Schulties[mailto:kschulties@gmail.com] Sent:Monday, November 25,2019 10:24 AM To:Dave Ragan<dave@ragantechnical.com> Cc:Justin Faircloth<Justin.Faircloth@inframark.com>;Sam Marshall<smarshall@bankseng.com>; Natalie Figley<NFigley@bankseng.com> Subject: Fwd:Cedar Hammock Bid Packets Dave-see the link below in the previous e-mail. Can you please take a look at the bids from Giese and QGS relative to any irrigation information they submitted and let us know if you see any issues before we interview both of them in early December? Thanks Kipp Schulties Kipp Schulties President Kipp Schulties Golf Design, Inc 123 Andros Harbour Place Jupiter,FL 33458 561.626.7812(office) 561.373.1975(cell) \\\W.kspolfdesigu.com Agenda Page 11 6 I 1 A 1 Forwarded message From:Natalie Figley<NFigley@bankseng.com> Date:Wed, Nov 20,2019 at 1:31 PM Subject:Cedar Hammock Bid Packets To: lustin.faircloth@inframark.com<justin.faircloth@inframark.com>, kschulties@gmail.com <kschulties@gmail.com>,ralph@bridging-solutions.com<ralph@bridging-solutions.com>, dhcox@gtcom.net<dhcox@gtcom.net>,Sam Marshall<SMarshall@bankseng.com> Good afternoon gentlemen, The bids have been uploaded to Bid Packets folder found in the Cedar Hammock OneDrive,which you can access here: https://beiengineeringgroupinc- my.sharepoint.com/:f:/g/personal/nfigley bankseng com/EsFB6S4D GtGoggEhSWQNJkB9em- 5 btW Ud97mUrc2JvQ?e=f64hAL Thank you, Nata ie gigleq Administrative Assistant 10,171 EtNNGtNEtOtt �G" 10511 Six Mile Cypress Parkway, Suite 101 Fort Myers, Florida 33966 Phone: 239-939-5490 Fax: 239-939-2523 nfigley@bankseng.com Agenda Paget 6 ' i A_ 1 From:Sam Marshall<SMarshall@BanksEng.com> Sent:Tuesday, November 26,2019 8:59 AM To:Faircloth,Justin<justin.faircloth@inframark.com> Subject:Cedar Hammock Bids Justin: We did check the math on the bids and found no errors. Thanks, Sam Samuel W. Marshall, P.E., LEED AP I r stnig1411 10511 Six Mile Cypress Parkway Fort Myers, Florida 33966 (239)939-5490 office (239)939-2523 fax (239)898-0047 cell 1611A {. Agenda Page 163 From: Ralph Verrastro<ralph@bridging-solutions.com> Sent:Friday, November 22, 2019 12:46 PM To:Faircloth,Justin<justin.faircloth@inframark.com> Cc:Gina Verrastro<gina@bridging-solutions.com>; Rolando Corsa<rolando@bridging-solutions.com> Subject: Re: Cedar Hammock Rock Walls Justin, As we discussed,we would appreciate being able to invoice against the attached old contract that has $5000 remaining for construction phase services related to repairs to the golf cart bridges. If the attorney and the Board is OK with approving this request based on the following: 1. Our current contract scope of services only included design, bidding and construction phase services related to the rock walls on the golf course. It did not include any scope related to the timber bridges. 2. I understand that I told you we would be OK with adding services related to bridge repairs. 3. However,we included additional work beyond just the repairs detailed in the past to include an alternatives for 1)more in-depth repairs that included cutting off the tops of the piles and installing a solid cap and 2)full replacement of the bridges. 4. This work involved preparing 2 addendum to properly communicate these new alternatives and preparing a comprehensive bid tabulation and bid review. 5. We also received an unsolicited replacement proposal for a 5-ton alternative which required additional review and coordination with Artistic Structures. 6. If the Board decides to accept the 5-ton alternative for either holes 9 or 18 we will be required to perform a full review of the 5-ton alternative design calculations and drawings that would be used for the building permit. 7. As we mentioned in a prior email,the 3 bridges accounted for 60%of the square footage of the 7 bridges that were originally included in this change order. 8. We are recommending that the Board accept the proposal to replace the bridges at 9 and 18 which will require more time to inspect than it would be for the deck replacement that was included in the original change order. Please talk to the Board and the attorney about allowing us provide a change order that revises the scope of this old contract so that we could invoice the$5000 for some work already performed and for the inspections during construction. Ralph Verrastro, PE Principal SOLUTIONS G Bridging Solutions,LLC 15863 Secoya Reserve Circle Naples,FL 34110 Phone:239-216-1370 161 1A1 Agenda Page 164 Bridging Solutions,LLC15863 ;;�BRIDGING Secoya Reserve Circle 'r SOLUTIONS Naples,FL 34110 Tel.(239)216-1370 riithhri.lriiluine-solutiuns.ccmt a�+ .hriclLini-snlutians.cnut CHANGE ORDER FOR SUPPLEMENTAL SERVICES Date:February 19,2018 Change Order#: 1 Consultant: Bridging Solutions,LLC Client: Cedar Hammock CDD 15863 Secoya Reserve Circle c/o Naples,FL 34119 Inframark 5911 Country Lakes Drive Fort Myers,FL 33905 Project Name and Location: Repair of Golf Cart Bridges,Naples,Florida In accordance with our current agreement dated October 9,2017 and previous Change Orders,the Agreement changes as detailed below are hereby authorized. Change Order Scope of Services: 1. Perform a load rating analysis of the existing bridges. 2. Prepare repair plans and specifications for repairs to the seven(7)golf cart bridges. The repairs will include full replacement of the deck boards and curbs and the partial replacement of some stringers and pile bent cap boards.The partial replacement boards will be paid for on a unit cost basis. 3. Prepare a Request for Proposal document. 4. Provide technical assistance to Inframark during the bidding process for the bridge repairs. 5. Conduct a preconstruction meeting. 6. Review submittals for materials from the contractor. 7. Perform at least 5 intermittent inspections during the bridge repair project.Document the inspections in inspection reports and using photographs. Change Order Fee: $18,000(Tasks 1-2=$10,000;Tasks 3-4=$3,000;Tasks 5-7=$5,000) Original Contract Amount: $5,900 Revised Contract Amount: $23,900 Payments made in accordance with the original agreement terms.All other items and conditions of the original Agreement shall remain in full force and effect. BRIDGING SOLUTIONS,LLC CEDAR HAMMOCK CDD Per: ' "�- A. Per: / ;<«.,�.. Justin Faircloth Name: Ralph Verrastro Name: Title: Principal Title: District Manager Date: 2/21/2018 Date: 2-12-18 We design bridges to fit your site and budget. 1 6 1 1 A 1 Agenda Page 165 ADDENDUM TO AGREEMENT This ADDENDUM TO AGREEMENT ("Addendum") dated as of the 12th day of February, 2018, by and between the Cedar Hammock Community Development District ("DISTRICT") and Bridging Solutions, LLC, ("CONTRACTOR"). (DISTRICT and CONTRACTOR being collectively referred to herein as the"Parties"). WHEREAS, the Parties entered into agreement for bridge repair design/bid/inspection services("Agreement")on February 12, 2018; and WHEREAS, the DISTRICT is a "public agency" pursuant to Section 119.0701(1)(b), Florida Statutes, and Chapter 119, Florida Statutes, provides for certain contract requirements related to public records in each public agency contract for services. NOW THEREFORE,the Parties hereby agree as follows: 1. CONTRACTOR agrees to comply with Florida's public records law by keeping and maintaining public records that ordinarily and necessarily would be required by the DISTRICT in order to perform the services under the Agreement by doing the following: upon the request of the DISTRICT's Custodian of Public Records,providing the DISTRICT with copies of or access to public records on the same terms and conditions that the DISTRICT would provide the records and at a cost that does not exceed the cost provided by Florida law; by ensuring that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the CONTRACTOR does not transfer the records to the DISTRICT; and upon completion of the Agreement by transferring, at no cost,to the DISTRICT all public records in possession of the CONTRACTOR or by keeping and maintaining all public records required by the DISTRICT to perform the services. If the CONTRACTOR transfers all public records to the DISTRICT upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the DISTRICT, upon request from the DISTRICT's Custodian of Public Records, in a format that is compatible with the information technology systems of the DISTRICT. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS WORK ASSIGNMENT, CONTACT THE DISTRICT'S CUSTODIAN OF PUBLIC RECORDS SANDRA DEMARCO, AT INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES 210 N. 16 1 1 A 1 Agenda Page 166 UNIVERSITY DRIVE SUITE 702 CORAL SPRINGS,FL 33071,954-753-5841 EXT. 40532, OR SANDRA.DEMARCO@INFRAMARK.COM. 2. All other provisions to the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the Parties have caused this Addendum to be executed by their respective duly authorized officers as of the date first above written. District: CEDAR HAMMOCK COMMUNI Y DEVELOP ENT DISTRICT By: I. I c� Contractor: BRIDGING SOLUTIONS, LLC By: 2 b 11ati NN � OV ;:,:41.....„.N. r` da Na , Ge metric Anal Abs Ba cowN. N°v n,tca 9.2°'9 ','-e''''''' ; °°1 GPS and S°`0vaonce Mercator , 5 �,,(lp} d3 •1J i' N a ,s a4) 4 4 abs ahs .': it s� -07 a.� 4 ,,it dl c61! 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Lake&Wetland �� n 161 1A1 Agenda Page 180 CEDAR HAMMOCK Community Development District Financial Report October 31, 2019 Prepared by: 6INFRAMARK 1 NIKASIh'.0 CIVKL MANAGhMINI 5 JVICLS 161 1A1 CEDAR HAMMOCK Agenda Page 181 Community Development District Table of Contents FINANCIAL STATEMENTS Pages Balance Sheet 1 General Fund 2-4 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments 5 Cash and Investment Report 6 Valley National Bank Reconciliation 7 Check Register 8 1611A1 Agenda Page 182 CEDAR HAMMOCKS Community Development District Financial Statements (Unaudited) October 31, 2019 16 $ 1A1 CEDAR HAMMOCK Agenda Page 183 Community Development District Governmental Funds Balance Sheet October 31, 2019 GF-BULKHEAD AND BRIDGE GENERAL RESTORATION ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 650,861 $ - $ 650,861 Due From Other Funds - 6,503 6,503 Investments: Money Market Account 213,378 - 213,378 Deposits 1,359 - 1,359 TOTAL ASSETS $ 865,598 $ 6,503 $ 872,101 LIABILITIES Accounts Payable $ 19,244 $ - $ 19,244 Due To Other Funds 6,503 - 6,503 TOTAL LIABILITIES 25,747 - 25,747 FUND BALANCES Nonspendable: Deposits 1,359 - 1,359 Assigned to: Operating Reserves 43,617 - 43,617 Reserves-Bridges 119,036 - 119,036 Reserves-Bulkheads 125,885 - 125,885 Reserves-Lakes 47,153 - 47,153 Reserves-Roadways 229,725 - 229,725 Unassigned: 273,076 6,503 279,579 TOTAL FUND BALANCES $ 839,851 $ 6,503 $ 846,354 TOTAL LIABILITIES&FUND BALANCES $ 865,598 $ 6,503 $ 872,101 Page 1 1 6 1 1 A 1 CEDAR HAMMOCK Agenda Page 184 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(8) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ 10,570 $ 881 $ 1,310 $ 429 Special Assmnts-Tax Collector 157,458 - 973 973 SpecialAssmnts-Other 281,622 - 1,752 1,752 Special Assmnts-Discounts (17,564) - (144) (144) TOTAL REVENUES 432,086 881 3,891 3,010 EXPENDITURES Administration ProfServ-Engineering 30,000 2,500 - 2,500 ProfServ-Legal Services 4,249 354 - 354 ProfServ-Mgmt Consulting Sery 39,556 3,296 3,734 (438) ProfServ-Property Appraiser 6,601 6,601 6,601 ProfServ-Special Assessment 3,029 - 10,000 (10,000) ProfServ-Web Site Maintenance 676 56 - 56 Auditing Services 5,000 - - - Postage and Freight 900 75 3 72 Insurance-General Liability 7,700 7,700 7,200 500 Printing and Binding 1,903 159 6 153 Legal Advertising 2,394 200 - 200 Misc-Bank Charges 700 58 - 58 Misc-Assessmnt Collection Cost 8,802 - 52 (52) Misc-Web Hosting 246 123 56 67 Office Supplies 400 33 - 33 Annual District Filing Fee 175 175 - 175 Total Administration 112,331 21,330 21,051 279 Page 2 161 1A1 CEDAR HAMMOCK Agenda Page 185 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) Field ProfSery-Field Management 1,585 132 1,226 (1,094) Contracts-Water Mgmt Services 7,200 600 - 600 Utility-Cameras 1,268 106 108 (2) Electricity-Wells 3,000 250 168 82 Electricity-Aerator 2,000 167 95 72 R&M-Lake 3,000 250 - 250 R&M-Plant Replacement 3,015 251 - 251 R&M Bulkheads 8,000 667 - 667 R&M-Bridges&Cart Paths 8,000 667 - 667 Misc-Contingency 12,243 1,020 - 1,020 Capital Outlay 9,944 829 - 829 Reserve-Bridges 35,000 35,000 - 35,000 Reserve-Bulkheads 95,500 95,500 13,010 82,490 Reserve-Lakes 25,000 25,000 - 25,000 Reserve-Roadways 105,000 105,000 - 105,000 Total Field 319,755 265,439 14,607 250,832 TOTAL EXPENDITURES 432,086 286,769 35,658 251,111 Excess(deficiency)of revenues Over(under)expenditures - (285,888) (31,767) 254,121 Net change in fund balance $ - $ (285,888) $ (31,767) $ 254,121 FUND BALANCE,BEGINNING(OCT 1,2019) 871,618 871,618 871,618 FUND BALANCE,ENDING $ 871,618 $ 585,730 $ 839,851 Page 3 161 1A1 CEDAR HAMMOCK Agenda Page 186 Community Development District Gf-Bulkhead And Bridge Restoration Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending October 31,2019 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) REVENUES Interest-Investments $ - $ - $ - $ - Special Assmnts-Tax Collector 1,166,613 - 7,007 7,007 Special Assmnts-Discounts (46,665) - (371) (371) TOTAL REVENUES 1,119,948 - 6,836 6,636 EXPENDITURES Administration ProfServ-Property Appraiser 17,499 17,499 - 17,499 Misc-Assessmnt Collection Cost 23,332 - 133 (133) Total Administration 40,831 17,499 133 17,366 Field Capital Outlay-Bulkheads 1,079,117 89,926 - 89,926 Total Field 1,079,117 89,926 - 89,926 TOTAL EXPENDITURES 1,119,948 107,425 133 107,292 Excess(deficiency)of revenues Over(under)expenditures - (107,425) 6,503 113,928 Net change in fund balance $ - $ (107,425) $ 6,503 $ 113,928 FUND BALANCE,BEGINNING(OCT 1,2019) - - - FUND BALANCE,ENDING $ - $ (107,425) $ 6,503 Page 4 161 1A1 Agenda Page 187 CEDAR HAMMOCKS Community Development District Supporting Schedules October 31, 2019 161 1A1 CEDAR HAMMOCK Agenda Page 188 Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30, 2020 ALLOCATION ALLOCATION General Fund General Fund Date Net Amount (Penalties) Expense Amount 001 Reserve Study 002 Received Received Amount Amount Received Assessments Assessments Assessments Assessments Levied For FY 2020 $1,605,694 $ 157,459 $ 281,622 $ 1,166,613 Allocation% 100% 10% 18% 72% 10131/19 $ 9,032 $ 516 $ 184 $ 9,732 $ 973 $ 1,752 $ 7,007 TOTAL $ 9,032 $ 516 $ 184 $ 9,732 $ 973 $ 1,752 $ 7,007 %COLLECTED 1% 1% 1% 1% TOTAL OUTSTANDING $ 1,595,962 $ 156,486 $ 279,870 $ 1,159,605 Report Date:11/7/2019 Page 5 161 1A1 CEDAR HAMMOCK Agenda Page 189 Community Development District All Funds Cash and Investment Report October 31, 2019 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Valley National Bank Gov't Interest Checking n/a 1.92% 650,861 Money Market Account BankUnited Public Funds MMA n/a 1,35% 213,378 Total $ 864,238 Report Date: 11/7/2019 Page 6 161 1A1 Cedar Hammock CDD Agenda Page 190 Bank Reconciliation Bank Account No. 2555 Valley National Bank-GF Statement No. 10/19 Statement Date 10/31/2019 G/L Balance(LCY) 650,861.13 Statement Balance 654,421.13 G/L Balance 650,861.13 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 854,421.13 Subtotal 650,861.13 Outstanding Checks 3,560.00 Negative Adjustments 0.00 Differences 0.00 Ending G/L Balance 650,861.13 Ending Balance 650,861.13 Difference 0.00 Posting Document Document Cleared Date Type No. Description Amount Amount Difference Outstanding Checks 10/9/2019 Payment 2360 BANKS ENGINEERING INC 2,960.00 0.00 2,960.00 10/9/2019 Payment 2361 CARDNO ENTRIX 600.00 0.00 600.00 Total Outstanding Checks 3,560.00 3,560.00 Page 7 immi Q O O LO to 0) O O M M CO N 00N ttOai O _O t0•) co O 0 O 0) ).0N N D a N w w .4w N Rt 0. M C7 CO N gW b9 M d CO f0 O) o. w a m a 0 c a) 7 a a) Q o 0 0 0 0O) O 0 to Q ,r) 0) C) T Y Q m 0) r") t7 N J u') tf) u') .0t()N r0 c5 0) d) N g $ o co w o f- 0 o r0) 4, o o o m o o c CR N to N r- .N- r L7 CO 4, 4 N LL F- G o ,o d N J U O. . NEi G W a O J NTdyra O C 4� .7, 0 VYv N d wm3 ¢ Ea> ¢ ro j U y 8 TT 0 Q 0 y u u c TO d C U °' o c ' ce 5 Y • _, 0 m 0. w w vU Q Q Q ' C o) > a W W W N 96 Elm H o C !n ' W W W > 2i , G 'c n U o U u = C1Z `e, w to 0 2 2 2 2 O 6 W. I 0 2 0 ? a' (t ce ce Q rn m C .0 Q C 0 W N V=1 d o 0 G o N E w rn M 2 2 2 2 N = Y T J V w O 4 QN O N a Q co O N N N R_ 0) 0) m` L 20 o W CV CNI C, O o O Q CC Q_• Z > U to U _ > O O Q' t- N ^ O W w PI p O O o o `0 2 w w Q CI N 0 Q a t d) 0 0) - U U W Cain o) w`oLL 'ooet- Uinv) I I _E 2 °9y2w a ¢ E O a) 255 'n Ch 0,0LL U a) m m m m C th 0) N O O -..- <0 N O N N N N O O N) tr, M O O co O ,s, CO CO N r- .- U 2 Z 0 to U w w w 0 u z U O U W co a 2 N crcea O Fa W U 0 w 0 U w 2 2 In to N 0 w N Z 2 2 w a m z Y Y Y -) 2 F- 2 N N_ N_ W N 4. Q- ca pa = U U )n d cn U U U N Q U Y • 2 0) m m m 0. m• OU o a a a La-Y d tai I. 0 0) m 0 0) 0) 0) m 0) O N 0 0) CO to tp m CO N O V- toOa . 1- I- 1- N .-- o 0 `,2 O o O o 0 `,2 0 0 Z 7 t+) 0) •-•• 2 0) = J CCC)) CO M 0) t+N) M M 0 0 .0 O g N N N N N N N 0 0 U C U 0 W 0 0 Z W 0 0 0 0 0 0 0 0 0 0 1 6 1 1 A 1 Agenda Page 192 8C. 161 1A1 Agenda Page 193 6INFRAMARK INFRASTRUCTURE MANAGEMENT SERVICES Cedar Hammock CDD October 25, 2019 — Field Management Report www.infrarnrirkirns.com Inspected by:Tina Williams 161181 Agenda Page 194 1. Lake Management The water levels in the lakes remain elevated currently due to the summer rains received. Overall,the lakes looked good with minimal algae and weed issues.Additional lake maintenance information is found below; all lake issues are low density unless otherwise noted. a. Aeration: No issues observed. b. Fountains: No issues observed. See picture of the fountain on lake 2 below. c. Algae on Lakes: Minimal Algae on Lakes 2&5. '�� ' mk^ 'E r,t• v oo k*7� � �c.,� ref`.: x F� �SS{ s.• +s,: ."'"71 -a.- bre .£ x d. Littorals: No issues observed. e. Weeds: i. Alligator weed in Lakes: No issues observed. ii. Cattails in Lakes: No issues observed. 1 1611A1 Agenda Page 195 iii. Climbing Hemp Vine in Lakes: Noted in lakes 10 and 16. iv. Dollar Weed in Lakes: No issues observed. v. Hydrilla in Lakes: No issues observed. vi. Muskgrass(Chara) in Lakes: No issues observed. vii. Palms on Lake Banks: No issues observed. viii. Sedges in Lakes: No issues observed. ix. Spatterdock/Lily Pads in Lakes: No issues observed. x. Torpedo Grass in Lakes: 10. Recommend spraying out torpedo grass. � X ,r • Z 1.411;77?-''' • • 2 161 1 A 1 Agenda Page 196 f. Erosion on Lakes: Minor erosion on Lake 11 was observed. "8 4 j P Yf " . 'ft'''. ", .x 4 r�y� 1 a-�4�' • fr, g. Bulkheads/Bridges:All vegetation on the outside of the bulkheads should be sprayed to prevent possible damage,ensuring longevity of the bulkheads. New sealant should likely be sprayed on any bulkheads that are not being replaced. vi'. `4'µ r , 'yii,. , -.. s , . .. nr0. _ `v ` 1 . it Bridges have damage that would be concerning if not for the plan to replace the bulkheads and bridges. ilk, 404-44 ''4":00* oa,,14rik,;"`" ' ~' " "''§s„' a ,, SM ..\., ,.al •'aa7 ..,\„. 3 1611A Agenda Page 197 h. Grass Clippings in Lakes: No issues observed. i.Trash in Lakes: No issues observed. j. Illicit Discharge: No discharges were observed. 2. Gates The pedestrian exit gate leading to 951 near Lake 16 was found to be propped open at time of inspection with a plastic bag. The roadway exit gate,itself,was found to be slightly out of alignment. INMato. yy .., • �. .tht' X '�•i *x a r �'fix:s+ +'•y7 ''••'�- !: - -e. }e'.. • 3. Lighting/Electrical Electrical outlets observed near the rear gate leading to 951 and behind the guard house were found without covers and should likely be replaced. r r ��;� 45.x✓ fi ti .x:711'/+ L'• : 4. Pier: No issues observed. 4 161 1 A 1 Agenda Page 198 5. Preserve: Invasives such as Brazilian pepper(few observed)and Earleaf Acacia ( many observed) were observed in C-2 along Davis Boulevard during inspection and should be addressed during the next preserve treatment to prevent the invasives from becoming established. +�, eta Y�, • • • .+(fes x -a ; • 6. Roadways A blue fire hydrant marker was found missing near 3801 Buttonwood Way. Vegetation should be trimmed away from all fire hydrants so visibility and use is not impeded. Heavy gutter cracking has been observed near the maintenance building along Sawgrass Way and should likely be addressed during the next paving event. x 4 , • Kms'. j - L .z'�' 1:•,-;'; • V x f r ,wtfi Beta ait;;44t4tillatio - 5 161 1 A 1 Agenda Page 199 c� k r t az 5 �. r 7. Security Cameras No issues observed. 8. Sidewalks/Walking Path A few sections of sidewalk were observed cracked,however,they had apparently been marked for repair by the Master Association. 9, Stormwater System a. Canals: No issues observed. b. Drains: No issues observed. c. Interconnect Pipes: No. o issues observed. d. Lake Drainage Pipes: Pipe found to be sticking up out of the water on Lake 6. A pool Drain previously reported on the west bank of lake 3 will continue to cause erosion on the lake bank if line is not addressed. r R �, t ��a `' .r . `� } *ice' 4- t. t ' s ^L� �.xsp��{� 'J' il: 6 1 6 1 1 A 1 Agenda Page 200 e. Overflow Weirs/Control Structures: No issues observed. 1. Catch Basins: No issues observed. 10. Wells: Found well pump to be leaking on the east bank of lake 1. ; ,. 1 '4 ''''',Z1.,-.:;;;;‘;'''''''l'-''' :" , t - a- ; ' ' _ �' 1.1''Ite . % . 7, a_;" _.�`; ii. Residential Complaints/Concerns: No issues observed. 12. Fish/Wildlife Observations: ❑Bass Bream ❑Catfish ❑Gambusia ®Egrets ❑ Herons ❑Coots ❑Gallinules ®Anhinga ❑Cormorant ❑Osprey ®Ibis ❑Woodstork ❑Otter ®Alligator ❑Snakes ❑Turtles ❑Other Species: 13. Non CDD Items No issues observed. 7 1611A1 Agenda Page 202 From:Pam Hancock<phancock@publicrisk.com> Sent: Monday, November 25, 2019 7:38 AM To: Faircloth,Justin<justin.faircloth@inframark.com>; 'kbryan@bbria.com'<kbryan@bbria.com> Cc:Mike Stephens<mstephens@publicrisk.com>; Kevin Meehan<kmeehan@publicrisk.com> Subject: RE:Cedar Hammock CDD From Jennifer Martin our Operations Director. I hope this helps. Hi Pam, We certainly recommend that they fix their website and improve to the highest WCAG standard.There is not an exclusion in the form for ADA non-compliance issues for either websites or physical barriers. We have handled many claims related to website non-compliance.Coverage extends to defense and any award(subject to the four corners of the complaint),the cost to actually redo the website would be the CDDs responsibility. I do not have their coverage form in front of me and the comments above assume we write their professional liability. These comments have been offered,but no action should be taken without review by the district's own legal counsel. Sent from my Verizon Motorola Droid Jennifer Martin, AAI Director of Operations Public Risk Underwriters of Florida Inc. Administrator.for Preferred Governmental Insurance Trust P 0 Box 958455 Luke Mary, FL 32795-8455 Phone 321-832-1691 ('c<Il 407-520-7196 Fax 321-363-5311 Thank you, (Pant l6I1A1 Agenda Page 203 Pamela Hancock Public Risk Underwriters of Florida, Inc. Sr. Risk Control Consultant 321-960-3432 phancock@publicrisk.com For more information on our services,Tease click here. Preferred Member Education Day is March 19.2020 at the Marriott Orlando World Center. Preferred All Preferred members and agents are encouraged to attend. VFii%'(EhiR) :rFSt�tt�?tiCE ic;,.r5' We look forward to seeing you there! PLEASE NOTE:You cannot bind,alter or cancel coverage without speaking to an authorized representative of Public Risk Underwriters of Florida.Coverage cannot assume to be bound without confirmation from an authorized representative of Public Risk Underwriters of Florida. CONFIDENTIALITY NOTICE The information contained in this communication, including attachments is privileged and confidential. It is intended only for the exclusive use of the addressee. If the reader of this message is not the intended recipient,or the employee or agent responsible for delivering it to the intended recipient,you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us by telephone immediately. Thank you From: Faircloth,Justin [mailto:justin.faircloth©inframark.com] Sent: Friday, November 22, 2019 3:54 PM To: Pam Hancock; 'kbryan@bbria.com' Cc: Mike Stephens; Kevin Meehan Subject: RE: Cedar Hammock CDD Good afternoon, Would you please let me know what the insurance coverage would be for any ADA issues that may come up?And any other information that we should consider?The Board is pursuing an agreement with a company to make sure their website is compliant based on recommendations from us and their Counsel. Sincerely, Justin 1611AI Cedar Hammock Community Development District Inframark, Infrastructure Management Services 210 N.University Drive,Coral Springs,FL 33071 Tel: 954-603-0033;Fax: 954-345-1292 DATE: January 31,2020 Memorandum to: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com RE: Cedar Hammock CDD Minutes of the December 9, 2019 as approved at the January 13,2020 meeting Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock Community Development District,which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Leo E. Ochs,Jr., County Manager-CD Only Crystal Kinzel,Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com Berger,Toombs,Elam, Gaines&Frank Via email to: audit@btef-cpas.com 1611A1 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT A meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Tuesday December 9, 2019 at 2:00 p.m. at the Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Norman Day Chairman Quentin Greeley Vice-Chairman Fred Bally Assistant Secretary John Martino Assistant Secretary Gene Bolton (by phone) Assistant Secretary Also present were: Justin Faircloth District Manager Sam Marshall District Engineer Jim Kurtezborn Cedar Hammock Golf and Country Club Kipp Schulties Kipp Schulties Gold Desin, Inc Travis Prichett Artistic Structure Inc Jack and Jimmy Glase Glase Golf, Inc Paul Cope QGS Development Number of Residents The following is a summary of the discussions and actions taken at the December 9, 2019 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call o Mr. Faircloth called the meeting to order. All Board members were present except for Mr. Bolton who was attending by phone. A quorum was established. On MOTION by Mr. Bally seconded by Mr. Greeley with all in favor to allow Mr. Bolton to attend by phone and vote during the meeting was approved. 1 ! 61 1A1 December 9,2019 Cedar Hammock CDD SECOND ORDER OF BUSINESS Approval of Agenda o Mr. Faircloth asked if there were any changes or additions to the agenda. On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the agenda was approved as presented. THIRD ORDER OF BUSINESS Public Comments on Agenda Items o No public comments were received. FOURTH ORDER OF BUSINESS Old Business A. Bulkhead and Bridge Repair/Replacement Project Update i. 11/19/19 Bid Packets 1. Artistic Structures, Inc. 2. Marine Contracting Group, Inc. 3. Glase Golf, Inc 4. QGS Development B. Bridging Solutions Bid Review C. KSGDI/Ragan Technical Solutions, Inc. Bid Reviews D. Banks Engineering Bid Review E. Bridging Solutions November 22, 2019 Email F. Lakes 1,2,3, 11&16 Bathymetric Analysis Results o Mr. Faircloth indicated all the proposals received were in the package. They reached out to all the bidders and asked that they be present for today's meeting so they can be interviewed. o Mr. Faircloth continued to state feedback was received from Banks Engineering, Kipp Schulties, Regan and Bridging Solutions. o Mr. Day asked if there were any questions or comments from the Board on the bids. o Mr. Greeley had some interview questions related to the bids. o The Board agreed to pay the inspection line item of$5,000 per the previous contract with Bridging Solutions as requested. FIFTH ORDER OF BUSINESS New Business A. Contractor Interviews 1. Artistic Structures, Inc. 2. Marine Contracting Group, Inc 2 161 1A1 December 9,2019 Cedar Hammock CDD 3. Glase Golf, Inc 4. QGS Development, Inc o The question arose which bidders were present. o The Board questioned the bidders present on various aspects of their proposals. o Mr. Greeley had several questions for the bidders for which responses were provided. o Further discussion ensued and a review of the Artistic Structures proposal was done with some additional questions asked at which time the Board opted to award the contract for the bridge work to Artistic Structures. On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor awarding the contract for the bridge work to Artistic Structures as per their bid dated November 19, 2019 for bridge number 18 at 10 tons and number 9 at 10 tons. Based on Artistic Structures bid option proposal as submitted, subject to review and approval by Bridging Solutions and subject to agreement on the final terms between the parties for review and approval of contract terms by CDD counsel was approved. o The Board interviewed Paul Cope from QGS Development, Inc. o The Board interviewed Jack and Jimmy Glase with Glase Golf, Inc. Further discussion ensued regarding line item 8 in their proposal. This line item was requested to be removed as it relates to the disposal of bridges 8 and 19 and will be completed by Artistic Structures within their proposal. On MOTION by Mr. Greeley seconded by Mr. Day with all in favor awarding Glase Golf, Inc with the bulkhead replacement contract subject to agreement of final terms between the parties and review and approval of contract terms by CDD counsel was approved. B. Bulkhead & Bridge Repair/Replacement Project Financing Discussion o Discussion was had regarding financing of the project. 3 1611A1 December 9,2019 Cedar Hammock CDD On MOTION by Mr. Greeley seconded by Mr. Martino with all in favor to obtain a loan from Valley National bank in the amount of one million dollars at the quoted rate obtained by Mr. Day was approved. o Further discussion ensued regarding the loan and the use of District funds. Mr. Faircloth recommended the Board draw down funds from the loan first and then begin using District funds in order to have funds available should an issue arise elsewhere during the project. After discussion the Board decided that District funds should be utilized before any draw down on the loan occurred and that should an issue arise, they would obtain an additional loan as necessary. On MOTION by Mr. Day seconded by Mr. Greeley with all in favor to move all roadway reserve funds to reserves bulkheads was approved. SIXTH ORDER OF BUSINESS Attorney's Report o Mr. Faircloth updated the Board on comments received from counsel, providing an update on the Bridging Solutions contract question as well an update on the status of the issues with Tekram Services. SEVENTH ORDER OF BUSINESS Engineer's Report o None. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of November 19, 2019 Meeting On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the minutes of November 19, 2019 meeting were approved as amended with minor changes to lines 43 and 48. B. Acceptance of the Financial Report On MOTION by Mr. Greeley seconded by Mr. Day with all in favor the acceptance of the financial report was approved. 4 1 6 1 1 A 1 December 9,2019 Cedar Hammock CDD On MOTION by Mr. Martino seconded by Mr. Day with all in favor that the money market funds be moved to the bank with the highest interest while making sure the funds remained fully insured was approved. C. October 25, 2019 Field Management Report o The field management report was reviewed with the Board. Mr. Day will follow-up with Mr. Kurtzeborn regarding the items that need to be addressed. D. Follow-Up Items o Discussion ensued regarding the status of the water use permit renewal. Also discussed was the Campus Suite contract. i. Public Risk Underwriters of Florida, Inc. November 25, 2019 Email o Mr. Faircloth reviewed the email with the Board. NINTH ORDER OF BUSINESS Supervisors Requests o None. TENTH ORDER OF BUSINESS Audience Comments o None. ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Martino seconded by Mr. Bally with all in favor the meeting was adjourned at 5:02 pm. 7,----,„r. ......; .; . ' (lvjlie.(6')4 rti ,).N cretary (1 i7 Chairman/Vice-C man 5 1611A ? The Quarry Community Development District Board of Supervisors George Cinglc,Chairman Stanley T.Omland,Vice Chairman Bob Koncar,District Manager Timothy B.Cantell,Assistant Secretary Jcrc Earlywine,District Counsel William G.Flister,Assistant Secretary Jeffrey Satfield,District Engineer Lloyd Schliep,Assistant Secretary Meeting Agenda Monday December 16,2019 @ 1:00 pm A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Agenda E. Public Comments on Agenda Items F. District Manager's Report 1. Approval of the Minutes of November 18, 2019 G. Attorney's Report H. Engineer's Report I. Business Items 1. Phase ll/ll/Construction Items a. Discussion on Shoreline Repair Project — Phase II walk-through inspection results&close-out b. Purchase Orders for sampling excavator services from Quality Enterprises and ECS— Update c. Change Order for Phase Ill—dock utilities disconnection costs 2. HOA/CDD Transition Items a. Lake and Preserve Maintenance RFP—status of RFP submittal & contractor responses b. Assignment of Golf Club/HOA Agreement— discussion on Golf Club pond and Preserve maintenance; consideration of additional engineering review 3. Property Due Diligence Items a. Update regarding CDD Supervisor Notebooks& Related Property Ownership Analysis b. Discussion regarding Assumption of Seawall and Beach Maintenance by CDD 4. Litigation Items a. Discussion on Phase I contractor settlement funds Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 1611AZ Quarry CDD Meeting Agenda December 16,2019 Page 2 b. Declaration of Shade Session for January 2020 5. New Business Items a. Status of CDD website development and roll-out plan b. Storage costs from SDS—Inframark proposal c. Establishment of committees J. Supervisors Requests K. Audience Comments L. Adjournment Next meeting: Wednesday January 22,2020 Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 1611AC 41, Nap rs a r PAR TOFTHE USA TODAY NETWORK Published Daily Naples, FL 34110 QUARRY CDD%INFRAMARK 210 N.UNIVERSITY DR,SUITE 702 CORAL SPRINGS,FL 33071-7394 Affidavit of Publication STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned they serve as the authority, personally appeared Vicky Felty who on oath says that she serves as legal clerk of the Naples Daily News,a daily newspaper published at Naples,in Collier County,Florida; distributed in Collier and Lee counties of Florida;that the attached copy of the advertising was published in said newspaper on dates listed.Affiant further says that the said Naples Daily News is a newspaper published at Naples,in said Collier County,Florida,and that the said newspaper has heretofore been continuously published in said Collier County,Florida;distributed in Collier and Lee counties of Florida,each day and has been entered as second class mail matter at the post office in Naples, in said Collier County,Florida,for a period of one year next preceding the first publication of the attached copy of advertisement and affiant further says that he has neither paid nor promised any person,or corporation any discount, rebate,commission or refund for the purpose of securing this advertisement for publication in the said newspaper. ` 10107/2019 a o4O)t,j__ Subscribe and s frn to before on Nov 20,2019: Notary,State of WI.County of Brown _ ;ARA MOND!. OCH Notary PUbIi ; S;a1a of Winconsir- My commission expires: August 6 2021 Publication Cost:3262.50 Ad No:0003800691 Customer No 323087 PO#. 1611A2 NOTICE OF MEETINGS THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Board of Supervisors of The Quarry Community Devel- opment District will hold their meetings for Fiscal Year 2020 on the third Monday of every month at 1:00 p.m. at The Quarry Beach Club located at 8975 Kayak Drive, Naples, Florida 34120,on the follow- ing dates: October 21,2019 November 18,2019 December 16,2019 January 22,2020(Wednesday) February 19,2020(Wednes- day) March 16,2020 April 20,2020 May 18,2020 June 15,2020 July 20,2020 August 17,2020 September 21,2020 There may be occasions when one or more Supervisors may participate via telephone. Any interested person can at- tend the meeting at the above location and be fully in- formed of the discussions tak- ing place. Meetings may be continued to a date,time and location to be specified on the record at the meetings with- out additional publication of notice. Any person requiring special accommodations at these meetings because of a disabil- ity or physical impairment should contact the District Of- fice at(954) 603-0033 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, or 800-955-8771 (TTY)/800- 955-8770 (Voice), for aid in contacting the District Office. Each person who decides to appeal any action taken by the Board at these meetings is advised that person will need a record of the proceedings and accordingly, the person may need to ensure a verba- tim record of the proceedings is made, including the testi- mony and evidence upon which such appeal is to be based. Bob Koncar Manager Pub Date:Oct 7,2019 113800691 1611A 'e \apttø ait : i C W PART OF THE USA'TODAY NETWORK Published Daily Naples, FL 34110 QUARRY CDD %INFRAM ARK 210 N UNIVERSITY DR CORAL SPRINGS,FL 33071-7394 Affidavit of Publication STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned they serve as the authority, personally appeared said legal clerk who on oath says that he/she serves as Legal Clerk of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising was published in said newspaper on dates listed. Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed In Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Published:December 9,2019 — .�--_ Subscribed and sworn to before on December 9,2019: ,:::_..5(9-L./A_V•vA. uvt,r.QA.xx_i, _l Notary,State of WI,County of Brown TARA MONDLOCH Notary Public State of Wisconsin My commission expires August 6,2021 Publication Cost:$301.00 Ad No:0003936487 Customer No: 1307330 PO#: This is not an invoice 1 6 1 1 A 2 NOTICE OF AUDIT SELECTIOI COMMITTEE MEETING AND NOTICE OF REGULAR BOAR! OF SUPERVISOR'S MEETING Notice is hereby given that the Audit Selection Commit- tee of the Quarry Community Development District ("Dlstrlc• t"), will convene a meeting for the purpose of reviewing, discussing and ranking the proposals received by the District in response to Its solic- itation for audit services. The meeting will be convened on Monday, December 16, 2019, at 12:30 p.m.,at 8975 Kayak Drive, Naples, Florida 34120. Following adjournment of the Audit Selection Committee meeting, the Board of Super- visors of the District will hold its general business meeting to consider any business that properly comes before it on Monday, December 16, 2019, at 1:00 p.m., at 8975 Kayak Drive,Naples,Florida 34120. The meetings are open to the public and will be conducted in accordance with the provi- sions of Florida law for inde- pendent special districts. The meetings may be continued without additional notice to a date, time, and place to be specified on the record at the meetings. Copies of the agen- das tor the meetings may be obtained at the office o1 the District Manager, Inframark Infrastructure Management Services,210 North University Drive, Suite 702,Coral Springs, Florida 33071, telephone 954- 603.0033 ("District Manager's Office"), during normal busi- ness hours. There may be oc- casions when staff or other in- dividuals may panlcipate by speaker telephone. Any person requiring special accommodations at the public meetings because of disability or physical impairment should contact the District Manager's Office, at least forty-eight (48) hours prior to the meeting. If you are hearing or speech im- paired, please contact the Florida Relay Service at 1-800- 955-8770,for aid In contacting the District Manager's Office. Each erson who decides to appealany decision made by the Audit Selection Commit- tee or the Board of Supervi- sors with respect to any mat- ter considered at the meet- ings is advised that person will need a record of the proceed• ings and Mat accordingly, the person may need to ensure that a verbatim record of the proceedings is made, includ- ing the testimony and evi- dence upon which such rp• peal is to be based. Robert Koncar District Manager Dec 9,2019#3936457 16111 - QUARRY COMMUNITY DEVELOPMENT DISTRICT PROPOSAL FOR AUDIT SERVICES PROPOSED BY: Berger, Toombs, Elam, Gaines & Frank CERTIFIED PUBLIC ACCOUNTANTS, PL 600 Citrus Avenue, Suite 200 (772)461-6120 Fort Pierce, Florida 34950 CONTACT PERSON: J. W. Gaines, CPA, Director DATE OF PROPOSAL: November 22, 2019 1 6 1 1 A 2 TABLE OF CONTENTS DESCRIPTION OF SECTION PAGE A. Letter of Transmittal 1-2 B. Profile of the Proposer Description and History of Audit Firm 3 Professional Staff Resources 4-5 Ability to Furnish the Required Services 5 Arbitrage Rebate Services 6 A. Governmental Auditing Experience 7-14 B. Fee Schedule 15 C. Scope of Work to be Performed 15 D. Resumes 16-30 E. Peer Review Letter 31 F. Additional Documents Required Instructions to Proposers 32-33 Evaluation Criteria Sheet 34 161 1 A e Derr Berger, Toombs, Elam, - Gaines & Frank Certified Public Accountants Pt. 600 Citrus Avenue Suite 200 Fort Pierce, Florida 34950 772/461-6120//461-1155 FAX: 772/468-9278 November 22, 2019 Quarry Community Development District Inframark Infrastructure Management Services 210 North University Blvd, Suite 702 Coral Springs, FL 33071 Dear District Manager: Thank you very much for the opportunity to present our professional credentials to provide audit services for Quarry Community Development District. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has assembled a team of governmental and nonprofit specialists second to none to serve our clients, Our firm has the necessary qualifications and experience to serve as the independent auditors for Quarry Community Development District. We will provide you with top quality, responsive service. Experience Berger, Toombs, Elam, Gaines& Frank, Certified Public Accountants, PL is a recognized leader in providing services to governmental and nonprofit agencies throughout Florida. We have been the independent auditors for a number of local governmental agencies and through our experience in performing their audits, we have been able to increase our audit efficiency and; therefore, reduce costs. We have continually passed this cost savings on to our clients and will continue to do so in the future. As a result of our experience and expertise, we have developed an effective and efficient audit approach designed to meet or exceed the performance specifications in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the standards for financial and compliance audits. We will conduct the audit in accordance with auditing standards generally accepted in the United States of America; "Government Auditing Standards" issued by the Comptroller General of the United States; the provisions of the Single Audit Act, Subpart F of Title 2 US Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, with minimal disruption to your operations. Our firm has frequent technical updates to keep our personnel informed and up-to-date on all changes that are occurring within the industry. Fort Pierce/Stuart Member AICPA Member AICPA Division For CPA Firms Member FICPA Private Companies Practice Section 1 6 1 1 A 2 Ett5Berger,Toombs, Elam, Gaines& Frank Catlhd Pubk Am.'WM,Y Pl Quarry Community Development District November 22, 2019 Our firm is a member of the Government Audit Quality Center, an organization dedicated to improving government audit quality. We also utilize the audit program software of a nationally recognized CPA firm to assure us that we are up to date with all auditing standards and to assist us maintain maximum audit efficiencies. To facilitate your evaluation of our qualifications and experience, we have arranged this proposal to include a resume of our firm, including our available staff, our extensive prior governmental and nonprofit auditing experience and clients to be contacted. You need a firm that will provide an efficient, cost-effective, high-quality audit within critical time constraints. You need a firm with the prerequisite governmental and nonprofit experience to perform your audit according to stringent legal and regulatory requirements, a firm that understands the complex nature of community development districts and their unique compliance requirements. You need a firm with recognized governmental and nonprofit specialists within the finance and governmental communities. And, certainly, you need a firm that will provide you with valuable feedback to enhance your current and future operations. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is that firm. J. W. Gaines is the person authorized to make representations for the firm. Thank you again for the opportunity to submit this proposal to Quarry Community Development District. Very truly yours, 1xmIo ' g", Berger, Toombs; Elam, Gaines& Frank Certified Public Accountants PL Fort Pierce, Florida -2- 1611Nc PROFILE OF THE PROPOSER Description and History of Audit Firm Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is a Treasure Coast public accounting firm, which qualifies as a small business firm, as established by the Small Business Administration (13 CFR 121.38), with offices in Fort Pierce and Stuart. We are a member of the Florida Institute of Certified Public Accountants and the American Institute of Certified Public Accountants. The firm was formed from the merger of Edwards, Berger, Harris & Company (originated in 1972) and McAlpin, Curtis & Associates (originated in 1949). J. W. Gaines and Associates (originated in 1979) merged with the firm in 2004. Our tremendous growth rate experienced over the last 69 years is directly attributable to the firm's unrelenting dedication to providing the highest quality, responsive professional services attainable to its clients. We are a member of the Private Companies Practice Section (PCPS) of the American Institute of Certified Public Accountants (AICPA) to assure we meet the highest standards. Membership in this practice section requires that our firm meet more stringent standards than standard AICPA membership. These rigorous requirements include the requirement of a triennial peer review of our firm's auditing and accounting practice and annual Continuing Professional Education (CPE) for all accounting staff (whether CPA or non-CPA). For standard AICPA membership, only a quality review is required and only CPAs must meet CPE requirements. We are also a member of the Government Audit Quality Center ("the Center") of the American Institute of Certified Public Accountants to assure the quality of our government audits. Membership in the Center, which is voluntary, requires our firm to comply with additional standards to promote the quality of government audits. We have been extensively involved in serving local government entities with professional accounting, auditing and consulting services throughout the entire 69 year history of our firm. Our substantial experience over the years makes us uniquely qualified to provide accounting, auditing, and consulting services to these clients. We are a recognized leader in providing services to governmental and nonprofit agencies on the Treasure Coast and in Central and South Florida, with extensive experience in auditing community development districts and water control districts. We were the independent auditors of the City of Fort Pierce for over 37 years and currently, we are the independent auditors for St. Lucie County since 2002, and for 34 of the 38 years that the county has been audited by CPA firms. Additionally, we have performed audits of the City of Stuart, the City of Vero Beach, Indian River County and Martin County. We also presently audit over 75 Community Development Districts throughout Florida. Our firm was founded on the belief that we are better able to respond to our clients needs through education, experience, independence, quality control, and personal service. Our firm's commitment to quality is reflected in our endeavor of professional excellence via continuing education, the use of the latest computer technology, professional membership in PCPS and peer review. We believe our approach to audit engagements, intelligence and innovation teamed with sound professional judgment enables us to explore new concepts while remaining sensitive to the fundamental need for practical solutions. We take pride in giving you the assurance that the personal assistance you receive comes from years of advanced training, technical experience and financial acumen. -3- 161 1 N e Professional Staff Resources Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has a total of 27 professional and administrative staff (including 12 professional staff with extensive experience servicing government entities). The work will be performed out of our Fort Pierce office with a proposed staff of one senior accountant and one or two staff accountants supervised by an audit manager and audit partner. With the exception of the directors of the firm's offices, the professional staff is not specifically assigned to any of our individual offices. The professional and administrative staff resources available to you through Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL are as follows: Total Partners/Directors (CPA's) 5 Principals (CPA) 1 Managers (CPA) 1 Senior/Supervisor Accountants (1 CPA) 3 Staff Accountants 7 Computer Specialist 1 Paraprofessional 6 Administrative 4 Total—all personnel 28 Following is a brief description of each employee classification: Staff Accountant — Staff accountants work directly under the constant supervision of the auditor-in-charge and, are responsible for the various testing of documents, account analysis and any other duties as his/her supervisor believes appropriate. Minimum qualification for a staff accountant is graduation from an accredited university or college with a degree in accounting or equivalent. Senior Accountant — A senior accountant must possess all the qualifications of the staff accountant, in addition to being able to draft the necessary reports and financial statements, and supervise other staff accountants when necessary. Managers — A manager must possess the qualifications of the senior accountant, plus be able to work without extensive supervision from the auditor-in-charge. The manager should be able to draft audit reports from start to finish and to supervise the audit team, if necessary. Principal —A principal is a partner/director in training. He has been a manager for several years and possesses the technical skills to act as the auditor—in-charge. A principal has no financial interest in the firm. Partner/Director — The director has extensive governmental auditing experience and acts as the auditor-in-charge. Directors have a financial interest in the firm. -4- 1 6 1 1 A 2 Professional Staff Resources(Continued) Independence — Independence of the public accounting firm, with respect to the audit client, is the foundation from which the public gains its trust in the opinion issued by the public accounting firm at the end of the audit process. This independence must be in appearance as well as in fact. The public must perceive that the accounting firm is independent of the audit entity to insure that nothing would compromise the opinion issued by the public accounting firm. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is independent of Quarry Community Development District, including its elected officials and related parties, at the date of this proposal, as defined by the following rules, regulations, and standards: AuSection 220— Statements on Auditing Standards issued by the American Institute of Certified Public Accountants; ET Sections 101 and 102 — Code of Professional Conduct of the American Institute of Certified Public Accountants; Chapter 21A-1, Florida Administrative Code; Section 473.315, Florida Statutes; and, Government Auditing Standards, issued by the Comptroller General of the United States. On an annual basis, all members of the firm are required to confirm, in writing, that they have no personal or financial relationships or holding that would impair their independence with regard to the firm's clients. Independence is a hallmark of our profession. We encourage our staff to use professional judgment in situations where our independence could be impaired or the perception of a conflict of interest might exist. In the governmental sector, public perception is as important as professional standards. Therefore, the utmost care must be exercised by independent auditors in the performance of their duties. Ability to Furnish the Required Services As previously noted in the Profile of the Proposer section of this document, our firm has been in existence for over 69 years. We have provided audit services to some clients for over 30 years continually. Our firm is insured against physical loss through commercial insurance and we also carry liability insurance. The majority of our audit documentation is stored electronically, both on our office network and on each employee laptop or computer assigned to each specific job. Our office computer network is backed up on tape, so in the event of a total equipment loss, we can restore all data as soon as replacement equipment is acquired. In addition, our field laptop computers carry the same data and can be used in the event of emergency with virtually no delay in completing the required services. -5- 1611A ADDITIONAL SERVICES PROVIDED Arbitrage Rebate Services Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL also provides arbitrage rebate compliance and related services to governmental issuers. The Tax Reform Act of 1986 requires issuers of most tax-exempt obligations to pay (i.e., "rebate") to the United States government any arbitrage profits. Arbitrage profits are earnings on the investment of bond proceeds and certain other monies in excess of what would have been earned had such monies been invested at a yield equal to the yield on the bonds. Federal tax law requires that interim rebate calculations and payments are due at the end of every fifth bond year. Final payment is required upon redemption of the bonds. More frequent calculations may be deemed advisable by an issuer's auditor, trustee or bond counsel or to assure that accurate and current records are available. These more frequent requirements are usually contained in the Arbitrage or Rebate Certificate with respect to the bonds. Our firm performs a comprehensive rebate analysis and includes the following: • Verifying that the issue is subject to rebate; • Calculating the bond yield; • Identifying, and separately accounting for, all "Gross Proceeds" (as that term is defined in the Code) of the bond issue, including those requiring analysis due to "transferred proceeds" and/or"commingled funds" circumstances; • Determining what general and/or elective options are available to Gross proceeds of the issue; • Calculating the issue's excess investment earning (rebate liability), if any; • Delivering appropriate documentation to support all calculations; • Providing an executive summary identifying the methodology employed, major assumptions, conclusions, and any other recommendations for changes in recordkeeping and investment policies; • Assisting as necessary in the event of an Internal Revenue Service inquiry; and, • Consulting with issue staff, as necessary, regarding arbitrage related matters. -6- 161 1 A 2 GOVERNMENTAL AUDITING EXPERIENCE Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL has been practicing public accounting in Florida for 69 years. Our success over the years has been the result of a strong commitment to providing personalized quality service to our clients. The current members of our firm have performed audits of over 900 community development districts, and over 1,800 audits of municipalities, counties and other governmental entities such as the City of Fort Pierce and St. Lucie County. Our firm provides a variety of accounting, auditing, tax litigation support, and consulting services. Some of the professional accounting, auditing and management consulting services that are provided by our firm are listed below: • Performance of annual financial and compliance audits, including Single Audits of state and federal financial assistance programs, under the provisions of the Single Audit Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), with minimal disruptions to your operations; • Performance of special compliance audits to ascertain compliance with the applicable local, state and federal laws and regulations; • Issuance of comfort letters and consent letters in conjunction with the issuance of tax- exempt debt obligations, including compiling financial data and interim period financial statement reviews; • Calculation of estimated and actual federal arbitrage rebates; • Assistance in compiling historical financial data for first-time and supplemental submissions for GFOA Certificate of Achievement for Excellence in Financial Reporting; • Preparation of indirect cost allocation systems in accordance with Federal and State regulatory requirements; • Providing human resource and employee benefit consulting; • Performance of automation feasibility studies and disaster recovery plans; • Performance feasibility studies concerning major fixed asset acquisitions and utility plant expansion plans (including electric, water, pollution control, and sanitation utilities); and • Assistance in litigation, including testimony in civil and criminal court. • Assist clients who utilize QuickBooks software with their software needs. Our Certified QuickBooks Advisor has undergone extensive training through QuickBooks and has passed several exams to attain this Certification. Continuing Professional Education All members of the governmental audit staff of our firm, and audit team members assigned to this engagement, are in compliance with the Continuing Professional Education (CPE) requirements set forth in Government Auditing Standards issued by the Comptroller General of the United States. In addition, our firm is in compliance with the applicable provisions of the Florida Statutes that require CPA's to have met certain CPE requirements prior to proposing on governmental audit engagements. -7- 1611A2 GOVERNMENTAL AUDITING EXPERIENCE (CONTINUED) The audit team has extensive experience in performing governmental audits and is exposed to intensive and continuing concentration on these types of audits. Due to the total number of governmental audits our team performs, each member of our governmental staff must understand and be able to perform several types of governmental audits. It is our objective to provide each professional employee fifty hours or more of comprehensive continuing professional education each year. This is accomplished through attending seminars throughout Florida and is reinforced through in-house training. Our firm has made a steadfast commitment to professional education. Our active attendance and participation in continuing professional education is a major part of our objective to obtain the most recent knowledge on issues which are of importance to our clients. We are growing on the reputation for work that our firm is providing today. Quality Control Program Quality control requires continuing commitment to professional excellence. Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants, PL is formally dedicated to that commitment. To ensure maintaining the standards of working excellence required by our firm, we joined the Private Companies Practice Section (PCPS) of the American Institute of Certified Public Accountants (AICPA). To be a participating member firm of this practice section, a firm must obtain an independent Peer Review of its quality control policies and procedures to ascertain the firm's compliance with existing auditing standards on the applicable engagements. The scope of the Peer Review is comprehensive in that it specifically reviews the following quality control policies and procedures of the participating firm: • Professional, economic, and administrative independence; • Assignment of professional personnel to engagements; • Consultation on technical matters; • Supervision of engagement personnel; • Hiring and employment of personnel; • Professional development; • Advancement; • Acceptance and continuation of clients; and, • Inspection and review system. We believe that our commitment to the program is rewarding not only to our firm, but primarily to our clients. The external independent Peer Review of the elements of our quality control policies and procedures performed by an independent certified public accountant, approved by the PCPS of the AICPA, provides you with the assurance that we continue to conform to standards of the profession in the conduct of our accounting and auditing practice. -8- i611A2 GOVERNMENTAL AUDITING EXPERIENCE (CONTINUED) Our firm is also a member of Governmental Audit Quality Center (GAQC), a voluntary membership center for CPA firms that perform governmental audits. This center promotes the quality of governmental audits. Our firm has completed successive Peer Reviews. These reviews included a representative sample of our firm's local governmental auditing engagements. As a result of these reviews, our firm obtained an unqualified opinion on our quality control program and work procedures. On page 31 is a copy of our most recent Peer Review report. It should be noted that we received a pass rating. Our firm has never had any disciplinary actions by state regulatory bodies or professional organizations. As our firm performs approximately one hundred audits each year that are reviewed by federal, state or local entities, we are constantly dealing with questions from these entities about our audits. We are pleased to say that any questions that have been raised were minor issues and were easily resolved without re-issuing any reports. Certificate of Achievement for Excellence in Financial Reporting (CAFR) We are proud and honored to have been involved with the City of Fort Pierce and the Fort Pierce Utilities Authority when they received their first Certificates of Achievement for Excellence in Financial Reporting for the fiscal years ended September 30, 1988 and 1994, respectively. We were also instrumental in the City of Stuart receiving the award, in our first year of performing their audit, for the year ended September 30, 1999. We also assisted St. Lucie County, Florida for the year ended September 30, 2003, in preparing their first Comprehensive Annual Financial Report, and St. Lucie County has received their Certificate of Achievement for Excellence in Financial Reporting every year since. As continued commitment to insuring that we are providing the highest level of experience, we have had at least one employee of our firm serve on the GFOA — Special Review Committee since the mid-1980s. This committee is made up of selective Certified Public Accountants throughout the United States who have demonstrated their high level of knowledge and expertise in governmental accounting. Each committee member attends a special review meeting at the Annual GFOA Conference. At this meeting, the committee reports on the Certificate of Achievement Program's most recent results, future goals, and common reporting deficiencies. We feel that our previous experience in assisting the City of Fort Pierce, the Fort Pierce Utilities Authority and St. Lucie County obtain their first CAFRs, and the City of Stuart in continuing to receive a CAFR and our firm's continued involvement with the GFOA, and the CAFR review committee make us a valued asset for any client in the field of governmental financial reporting. -9- 1 6 1 1 A GOVERNMENTAL AUDIT EXPERIENCE(CONTINUED) References Capron Trail Community Development Gateway Community Development District District Jeff Walker, Special District Services Stephen Bloom, Severn Trent Management (561) 630-4922 (954) 753-5841 The Reserve Community Development District Port of the Islands Community Development District Darrin Mossing, Governmental Management Cal Teague, Premier District Management Services LLC (407) 841-5524 (239) 690-7100 ext 101 In addition to the above, we have the following additional governmental audit experience: Community Development Districts Aberdeen Community Development Celebration Pointe Community District Development District Amelia Concourse Community Channing Park Community Development District Development District Anthem Park Communnity Cheval West Community Development District Development District Arborwood Community Development City Center Community Development District District Bannon Lakes Community Colonial Country Club Community Development District Development District Beacon Lakes Community Creekside at Twin Creeks Community Development District Development District Candler Hills East Community Deer Run Community Development Development District District Capron Trail Community Development Diamond Hill Community District Development District Cedar Hammock Community Eagle Point Community Development Development District District - 10 - 1611 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Eastlake Oaks Community Legends Bay Community Development District Development District Easton Park Community Development Live Oak No 2 Community District Development District Estancia @ Wiregrass Community Marshall Creek Community Development District Development District Forest Brooke Community Meadow View at Twin Lakes Community Development District Development District Gramercy Park Community Meadow Point III Community Development District Development District Greyhawk Landing Community Meadow Point IV Community Development District Development District Griffin Lakes Community Development Midtown Miami Community District Development District Habitat Community Development Mira Lago Community Development District District Harmony Community Development Narcoossee Community Development District District Heritage Harbor Community New Port Tampa Bay Community Development District Development District Heritage Isles Community Overoaks Community Development Development District District Heritage Lake Park Community Panther Trace 2 Community Development District Development District Heritage Palms Community Pine Island Community Development Development District District Julington Creek Community Pine Ridge Community Development Development District District Lake Bernadette Community Piney-Z Community Development Development District District - 11 - 1611hh2 GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Remington Community Development Southern Hills Plantation Ill Community District Development District Renaissance Commons Community St. John's Forest Community Development District Development District Reserve Community Development Stoneybrook West Community District Development District Reserve at Pradera Community Tern Bay Community Development Development District District Ridgewood Trails Community Terracina Community Development Development District District River Hall Community Development Twin Creeks North Community District Development District River Place on the St. Lucie Community Valencia Acres Community Development District Development District Riverwood Community Development Villages of Bloomingdale Community District Development District Riverwood Estates Community Westside Community Development Development District District Rolling Hills Community Development Willow Creek Community Development District District Sampson Creek Community Winston Trails Community Development District Development District Seminole Improvement District Solterra Resort Community Development District South Village Community Development District Southern Hills Plantation I Community District - 12 - 1 6 1 1 A 2 GOVERNMENTAL AUDIT EXPERIENCE(CONTINUED) Other Governmental Organizations City of Westlake Office of the Medical Examiner, District 19 Florida Inland Navigation District Rupert J. Smith Law Library of St. Lucie County Fort Pierce Farms Water Control District St. Lucie Education Foundation Indian River Regional Crime Town of Ocean Breeze Park Laboratory, District 19, Florida Troup Indiantown Water Jobs and Education Partnership Control District Current or Recent Single Audits, St. Lucie County, Florida Early Learning Coalition, Inc. Treasure Coast Food Bank, Inc. Members of our audit team have acquired extensive experience from performing or participating in over 1,800 audits of governments, independent special taxing districts, school boards, and other agencies that receive public money and utilize fund accounting. Much of our firm's auditing experience is with compliance auditing, which is required for publicly financed agencies. In this type of audit, we do a financial examination and also confirm compliance with various statutory and regulatory guidelines. Following is a summary of our other experience, including Auditor General experience, as it pertains to other governmental and fund accounting audits. Counties (Includes elected constitutional officers, utilities and dependent taxing districts) Indian River Martin Okeechobee Palm Beach Municipalities City of Port St. Lucie City of Vero Beach Town of Orchid - 13- 1611A ? GOVERNMENTAL AUDIT EXPERIENCE (CONTINUED) Special Districts Boggy Creek Community Development District Coquina Water Control District Dovera Community Development District Durbin Crossing Community Development District Golden Lakes Community Development District Lakewood Ranch Community Development District Martin Soil and Water Conservation District Myrtle Creek Community Development District St. Lucie County—Fort Pierce Fire District The Crossings at Fleming Island St. Lucie West Services District Indian River County Mosquito Control District St. John's Water Control District Westchase and Westchase East Community Development Districts Pier Park Community Development District Verandahs Community Development District Magnolia Park Community Development District Schools and Colleges Federal Student Aid Programs— Indian River Community College Indian River Community College Okeechobee County District School Board St. Lucie County District School Board State and County Agencies Central Florida Foreign-Trade Zone, Inc. (a nonprofit organization affiliated with the St. Lucie County Board of County Commissioners) Florida School for Boys at Okeechobee Indian River Community College Crime Laboratory Indian River Correctional Institution - 14- 1611A2 FEE SCHEDULE We propose the fee for our audit services described below to be $4,900 for the years ended September 30, 2019 and 2020, and $5,100 for the year ended September 30, 2021. The fee is contingent upon the financial records and accounting systems of Quarry Community Development District being "audit ready" and the financial activity for the District is not materially increased. If we discover that additional preparation work or subsidiary schedules are needed, we will consult with your authorized representative. We can assist with this additional work at our standard rates should you desire, SCOPE OF WORK TO BE PERFORMED If selected as the District's auditors, we will perform a financial and compliance audit in accordance with Section 11.45, Florida Statutes, in order to express an opinion on an annual basis on the financial statements of Quarry Community Development District as of September 30, 2019, 2020, and 2021. The audits will be performed to the extent necessary to express an opinion on the fairness in all material respects with which the financial statements present the financial position, results of operations and changes in financial position in conformity with generally accepted accounting principles and to determine whether, for selected transactions, operations are properly conducted in accordance with legal and regulatory requirements. Reportable conditions that are also material weaknesses shall be identified as such in the Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Other (non-reportable) conditions discovered during the course of the audit will be reported in a separate letter to management, which will be referred to in the Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Our audit will be performed in accordance with standards for financial and compliance audits contained in Government Auditing Standards, as well as in compliance with rules and regulations of audits of special districts as set forth by the State Auditor General in Chapter 10.550, Local Governmental Entity Audits, and other relevant federal, state and county orders, statutes, ordinances, charter, resolutions, bond covenants, Administrative Code and procedures, or rules and regulations which may pertain to the work required in the engagement. The primary purpose of our audit will be to express an opinion on the financial statements discussed above. It should be noted that such audits are subject to the inherent risk that errors or irregularities may not be detected. However, if conditions are discovered which lead to the belief that material errors, defalcations or other irregularities may exist or if other circumstances are encountered that require extended services, we will promptly notify the appropriate individual. - 15- 1611A2 Commitment to Quality Service Personnel Qualifications and Experience J. W. Gaines, CPA, CITP Director—38 years Education • Stetson University, B.B.A. —Accounting Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy • Certified Information Technology Professional (CITP)—American Institute of Certified Public Accountants Professional Affiliations/Community Service ♦ Member of the American and Florida Institutes of Certified Public Accountants • Affiliate member Government Finance Officers Association • Past President, Vice President-Campaign Chairman, Vice President and Board Member of United Way of St. Lucie County, 1989- 1994 • Past President, President Elect, Secretary and Treasurer of the Treasure Coast Chapter of the Florida Institute of Certified Public Accountants, 1988- 1991 • Past President of Ft. Pierce Kiwanis Club, 1994 -95, Member/Board Member since 1982 • Past President, Vice President and Treasurer of St. Lucie County Chapter of the American Cancer Society, 1980-1986 • Member of the St. Lucie County Chamber of Commerce, Member Board of Directors, Treasurer, September 2002 - 2006, Chairman Elect 2007, Chairman 2008, Past Chairman 2009 ♦ Member Lawnwood Regional Medical Center Board of Trustees, 2000— Present, Chairman 2013- Present • Member of St. Lucie County Citizens Budget Committee, 2001 —2002 • Member of Ft. Pierce Citizens Budget Advisory Committee, 2010—2011 • Member of Ft. Pierce Civil Service Appeals Board, 2013- Present Professional Experience • Miles Grant Development/Country Club—Stuart, Florida, July 1975 —October 1976 • State Auditor General's Office — Public Accounts Auditor — November 1976 through September 1979 • Director - Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants PL, responsible for numerous government and nonprofit audits. • Over 30 years experience in all phases of public accounting and auditing experience, with a concentration in financial and compliance audits. Mr. Gaines has been involved in all phases of the audits listed on the preceding pages. - 16- 1 6 1 1 A 2 Commitment to Quality Service Personnel Qualifications and Experience J.W. Gaines, CPA, CITP (Continued) Director Continuing Professional Education ♦ Has participated in numerous continuing professional education courses provided by nationally recognized sponsors over the last two years to keep abreast of the latest developments in accounting and auditing such as: Governmental Accounting Report and Audit Update Analytical Procedures, FICPA Annual Update for Accountants and Auditors Single Audit Sampling and Other Considerations - 17 - 1611Ae Commitment to Quality Service Personnel Qualifications and Experience David S. McGuire, CPA, CITP Accounting and Audit Principal—9 years Accounting and Audit Manager—4 years Staff Accountant — 11 years Education • University of Central Florida, B.A. —Accounting • Barry University—Master of Professional Accountancy Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy • Certified Information Technology Professional (CITP) —American Institute of Certified Public Accountants • Certified Not-For-Profit Core Concepts 2018 Professional Affiliations/Community Service • Member of the American and Florida Institutes of Certified Public Accountants • Associate Member, Florida Government Finance Office Associates • Assistant Coach—St. Lucie County Youth Football Organization (1994—2005) • Assistant Coach—Greater Port St. Lucie Football League, Inc. (2006—2010) • Board Member—Greater Port St. Lucie Football League, Inc. (2011 —present) • Treasurer, AIDS Research and Treatment Center of the Treasure Coast, Inc. (2000— 2003) • Board Member/Treasurer, North Treasure Coast Chapter, American Red Cross (2004—2010) • Member/Board Member of Port St. Lucie Kiwanis (1994—2001) • President(2014/15) of Sunrise Kiwanis of Fort Pierce (2004— present) • St. Lucie District School Board Superintendent Search Committee (2013—present) Professional Experience • Twenty-four years public accounting experience with an emphasis on nonprofit and governmental organizations. • Audit Manager in-charge on a variety of audit and review engagements within several industries, including the following government and nonprofit organizations: St. Lucie County, Florida 19th Circuit Office of Medical Examiner Troup Indiantown Water Control District Exchange Club Center for the Prevention of Child Abuse, Inc. Healthy Kids of St. Lucie County Mustard Seed Ministries of Ft. Pierce, Inc. Reaching Our Community Kids, Inc. Reaching Our Community Kids -South St. Lucie County Education Foundation, Inc. Treasure Coast Food Bank, Inc. North Springs Improvement District • Four years of service in the United States Air Force in computer operations, with a top secret (SCI/SBI) security clearance. - 18- 1 6 1 1 A 2 Commitment to Quality Service Personnel Qualifications and Experience David S. McGuire,CPA, CITP(Continued) Accounting and Audit Principal Continuing Professional Education ♦ Mr. McGuire has attended numerous continuing professional education courses and seminars taught by nationally recognized sponsors in the accounting auditing and single audit compliance areas. He has attended courses over the last two years in those areas as follows: Not-for-Profit Auditing Financial Results and Compliance Requirements Update: Government Accounting Reporting and Auditing Annual Update for Accountants and Auditors - 19 - 1611A ? Commitment to Quality Service Personnel Qualifications and Experience David F. Haughton, CPA Accounting and Audit Manager—27 years Education • Stetson University, B.B.A.—Accounting Registrations • Certified Public Accountant—State of Florida, State Board of Accountancy Professional Affiliations/Community Service • Member of the American and Florida Institutes of Certified Public Accountants • Former Member of Florida Institute of Certified Public Accountants Committee on State and Local Government • Affiliate Member Government Finance Officers Association (GFOA)for over 10 years • Affiliate Member Florida Government Finance Officers Association (FGFOA) for over 10 years • Technical Review— 1997 FICPA Course on State and Local Governments in Florida • Board of Directors — Kiwanis of Ft. Pierce, Treasurer— 1994-1999; Vice President — 1999- 2001 Professional Experience • Twenty-seven years public accounting experience with an emphasis on governmental and nonprofit organizations. • State Auditor General's Office —West Palm Beach, Staff Auditor, June 1985 to September 1985 • Accounting and Audit Manager of Berger, Toombs, Elam, Gaines & Frank, Certified Public Accountants PL, responsible for audit and accounting services including governmental and not-for-profit audits. • Over 20 years of public accounting and governmental experience, specializing in governmental and nonprofit organizations with concentration in special districts, including Community Development Districts which provide services including water and sewer utilities. Governmental and non-profit entities served include the following: Counties: St. Lucie County Municipalities: City of Fort Pierce City of Stuart -20- 16142 Commitment to Quality Service Personnel Qualifications and Experience David F. Haughton, CPA (Continued) Accounting and Audit Manager Professional Experience(Continued) Special Districts: Bluewaters Community Development District Country Club of Mount Dora Community Development District Fiddler's Creek Community Development District#1 and#2 Indigo Community Development District North Springs Improvement District Renaissance Commons Community Development District St. Lucie West Services District Stoneybrook Community Development District Summerville Community Development District Terracina Community Development District Thousand Oaks Community Development District Tree Island Estates Community Development District Valencia Acres Community Development District Non-Profits: The Dunbar Center, Inc. Hibiscus Children's Foundation, Inc. Hope Rural School, Inc. Maritime and Yachting Museum of Florida, Inc. Tykes and Teens, Inc. United Way of Martin County, Inc. Workforce Development Board of the Treasure Coast, Inc. • While with the Auditor General's Office he was on the staff for the state audits of the Martin County School District and Okeechobee County School District. ♦ During 1997 he performed a technical review of the Florida Institute of Certified Public Accountants state CPE course on Audits of State and Local Governments in Florida. His comments were well received by the author and were utilized in future updates to the course. Continuing Professional Education • During the past several years, he has participated in numerous professional development training programs sponsored by the AICPA and FICPA, including state conferences on special districts and governmental auditing in Florida. He averages in excess of 100 hours bi-annually of advanced training which exceeds the 80 hours required in accordance with the continuing professional education requirements of the Florida State Board of accountancy and the AICPA Private Companies Practice Section. He has over 75 hours of governmental CPE credit within the past two years. -21 - 1611A '2 Commitment to Quality Service Personnel Qualifications and Experience Matthew Gonano, CPA Senior Staff Accountant—7 years Education • University of North Florida, B.B.A. —Accounting • University of Alicante, Spain —International Business • Florida Atlantic University—Masters of Accounting Professional Affiliations/Community Service • American Institute of Certified Public Accountants • Florida Institute of Certified Public Accountants Professional Experience • Senior Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. • Performed audits of nonprofit and governmental organizations in accordance with Governmental Accounting Auditing Standards (GAAS) • Performed Single Audits of nonprofit organizations in accordance with OMB Circular A-133, Audits of State, Local Governments, and Non-Profit Organizations. Continuing Professional Education • Mr. Gonano has participated in numerous continuing professional education courses. -22 - 1 6 1 1 A 2 Commitment to Quality Service Personnel Qualifications and Experience Paul Daly Staff Accountant—6 years Education • Florida Atlantic University, B.S. —Accounting Professional Experience • Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Working to attain the requirements to take the Certified Public Accounting (CPA) exam. - 23- 1 6 1 1 A 2 Commitment to Quality Service Personnel Qualifications and Experience Melissa Arnold Senior Staff Accountant—4 years Education • Indian River State College, A.A. —Accounting • Florida Atlantic University, B.B.A. —Accounting Professional Experience • Staff accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education • Ms. Arnold participates in numerous continuing professional education courses provided by nationally recognized sponsors to keep abreast of the latest developments. -24- 1 6 1 1 A Commitment to Quality Service Personnel Qualifications and Experience Bryan Snyder Staff Accountant—3 years Education • Florida Atlantic University, B.B.A. —Accounting Professional Experience • Accountant beginning his professional auditing career with Berger, Toombs, Elam, Gaines, & Frank. • Mr. Snyder is gaining experience auditing governmental & nonprofit entities. Continuing Professional Education • Mr. Snyder participates in numerous continuing education courses and plans on working to acquire his CPA certificate. -25- 161 Iia Commitment to Quality Service Personnel Qualifications and Experience Maritza Stonebraker Staff Accountant-2 years Education • Indian River State College, B.S.A. -Accounting Professional Experience • Staff Accountant beginning her professional auditing career with Berger, Toombs, Elam, Gaines, & Frank. Continuing Professional Education • Mrs. Stonebraker participates in numerous continuing education courses and plans on acquiring her CPA. -26 - t611i Commitment to Quality Service Personnel Qualifications and Experience Jonathan Herman Senior Staff Accountant—4 years Education • University of Central Florida, B.S. —Accounting • Florida Atlantic University, MACC Professional Experience • Accounting graduate with four years experience with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. Continuing Professional Education ♦ Working to study to take the Certified Public Accounting (CPA) exam. -27 - 1 6 1 1 A Commitment to Quality Service Personnel Qualifications and Experience Sean Stanton Staff Accountant Education • University of South Florida, B.S. —Accounting • Florida Atlantic University, M.B.A. —Accounting Professional Experience • Staff accountant with Berger, Toombs, Elam, Gaines, & Frank auditing governmental and non-profit entities. Continuing Professional Education • Mr. Stanton is working towards passing the CPA exam. -28- 161 1A ? Commitment to Quality Service Personnel Qualifications and Experience Brianne Davies Staff Accountant Education • Indian River State College, B.S.A. —Accounting Professional Experience • Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. -29- 1 6 1 1 A Commitment to Quality Service Personnel Qualifications and Experience Taylor Nuccio Staff Accountant Education ♦ Indian River State College, B.S.A. —Accounting Professional Experience ♦ Staff Accountant with Berger, Toombs, Elam, Gaines, & Frank providing professional services to nonprofit and governmental entities. - 30 - 1 6 1 1 A 2 BAGG ETT MPA, JudsonPartner 1Dairy Road CPAA,,CVA,Partner Zephyrhills,FL 33542 REUTIMANN Marci Reutimann ' (813)788-2155 &ASSOCIATES. CTAS, PA CPA,Partner It (813)782-8606 System Review Report To the Directors November 2,2016 Berger,Toombs, Elam, Gaines&Frank, CPAs PL and the Peer Review Committee of the Florida Institute of Certified Public Accountants • We have reviewed the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs PL (the firm), in effect for the year ended May 31, 2016. Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants. As a part of our peer review, we considered reviews by regulatory entities, if applicable, in determining the nature and extent of our procedures. The firm is responsible for designing a system of quality control and complying with it to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Our responsibility is to express an opinion on the design of the system of quality control, and the firm's compliance therewith based on our review.The nature, objectives, scope. limitations of, and the procedures performed in a System Review are described in the standards at www.aicpa.org/prsummary. As required by the standards,engagements selected for review included engagements performed under Government Auditing Standards and audits of employee benefit plans. In our opinion, the system of quality control for the accounting and auditing practice of Berger, Toombs, Elam, Gaines & Frank, CPAs PL in effect for the year ended May 31, 2016 has been suitably designed and complied with to provide the firm with reasonable assurance of performing and reporting in conformity with applicable professional standards in all material respects. Firms can receive a rating of pass, pass with deficiency(ies), or fail. Berger, Toombs, Elam, Gaines& Frank, CPAs PL, has received a peer review rating of pass. 1� A--A-daets— Baggik, Reutimann&Associates, CPAs, PA 113�N<;1=12 Irl:i'l,12 1 IL: - Mnruhnr Arnrnrrrn Irr,1t'u1,of Cot-Wind Public Ar.cauntoiI (AIC.I'AI and Hondo Inclifula of Cerlifind Publir Ar,ounlonR,If I(PA) Nnhonal A-,ss,,flan of C.erfifmd Vnbrultnn Anol/sh(NACVA) -31 - 1 6 1 1 A 2 QUARRY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Year 2019 Collier County, Florida INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Sealed proposals must be received no later than November 22, 2019 at 4:00 p.m., at the offices of District Manager, Inframark, LLC, located at 210 North University Drive, Suite 702, Coral Springs, Florida 33071. Proposals will be publicly opened at that time. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is assumed to be familiar with all federal, state, and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws, ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract, if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. The Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. SUBMISSION OF ONLY ONE PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers, the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit one (1) bound copy and one (1) PDF copy of the Proposal Documents, and other requested attachments at the time and place indicated herein, which shall be enclosed in an opaque sealed envelope, marked with the title "Auditing Services—Quarry Community Development District" on the face of it. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. No proposal may be withdrawn after opening for a period of ninety (90)days. SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions (the "Proposal Documents"). SECTION 8. PROPOSAL. In making its proposal, each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. -32 - 1 6 1 1 A 2 SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals, make modifications to the work, and waive any informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen (14) days of receipt of the Notice of Award from the District; the Proposer shall enter into and execute a Contract (engagement letter)with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of the District's limited waiver of liability contained in Section 768.28, Florida Statutes, or any other statute or law. SECTION 12. MISCELLANEOUS.All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List the position or title of all personnel to perform work on the District audit. Include resumes for each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed staffing levels, including resumes with applicable certifications. C. Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name, address and phone number of a contact person. D. The lump sum cost of the provision of the services under the proposal, plus the lump sum cost of four(4) annual renewals. SECTION 13. PROTESTS. In accordance with the District's Rules of Procedure, any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) calendar hours (excluding Saturday, Sunday, and state holidays) after the receipt of the Proposal Documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturday, Sunday, and state holidays) after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Proposal Documents. SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation of proposals are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. -33- r ! 61 142 AUDITOR SELECTION EVALUATION CRITERIA 1.Ability of Personnel. (25 Points) (E.g., geographic location of the firm's headquarters or permanent office in relation to the project; capabilities and experience of key personnel; present ability to manage this project; evaluation of existing work load; proposed staffing levels, etc.) 2. Proposer's Experience. (25 Points) (E.g. past record and experience of the Proposer in similar projects; volume of work previously performed by the firm; past performance for other or current Community Development Districts in other contracts; character, integrity, reputation of Proposer, etc.) 3. Understanding of Scope of Work. (25 Points) Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services. (25 Points) Extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required. -34- 1 6 1 1 A 2 , Grau & Associates (;F.R'TII'(ED PUBLIC ACC()UN'IANTS ,....Iiiir.')j N T Proposal to Provide Financial Auditing Services: QUARRY COMMUNITY DEVELOPMENT DISTRICT 4 ¢. ) Proposal Due: November 22, 2019 4:00PM Submitted to: Quarry Community Development District c/o Inframark 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Submitted by: Antonio J. Grau, Partner Grau &Associates 951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel (561) 994-9299 (800) 229-4728 Fax (561) 994-5823 tgrau(Dgraucpa.com www.graucpa.com t611A2 if) Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS Table of Contents PAGE EXECUTIVE SUMMARY/TRANSMITTAL LETTER 1 FIRM QUALIFICATIONS 3 FIRM&STAFF EXPERIENCE 6 REFERENCES 11 SPECIFIC AUDIT APPROACH 13 COST OF SERVICES 17 SUPPLEMENTAL INFORMATION 19 1611A2 Cal Grau & Associates CERTIFIED PUBLIC ACCOUN"IANTS November 22,2019 Quarry Community Development District c/o Inframark 210 North University Drive,Suite 702 Coral Springs,Florida 33071 Re: Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2019,with an option for two(2)additional annual renewals. Grau &Associates (Grau) welcomes the opportunity to respond to the Quarry Community Development District's (the "District") Request for Proposal (RFP),and we look forward to working with you on your audit.We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts.As one of Florida's few firms to primarily focus on government,we are especially equipped to provide you an effective and efficient audit. Special district audits are at the core of our practice:we have a total of 360 clients,329 or 91%of which are special districts.We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm.With this level of experience,we are able to increase efficiency, to provide immediate and continued savings,and to minimize disturbances to client operations. Why Grau&Associates: Knowledgeable Audit Team Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field.Our staff performs governmental engagements year round.When not working on your audit,your team is refining their audit approach for next year's audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments,which all ensures a smoother process for you. Servicing your Individual Needs Our clients enjoy personalized service designed to satisfy their unique needs and requirements.First,we ensure that the transition to a new firm is as smooth and seamless as possible.Throughout the process of our audit,you will find that we welcome working with you to resolve any issues as swiftly and easily as possible.In addition,due to Grau's very low turnover rate for our industry,you also won't have to worry about retraining your auditors from year to year. Developing Relationships We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating,collaborating and assisting you in implementing new legislation,rules and standards that affect your organization.We are also available as a sounding board and assist with technical questions. Maintaining an Impeccable Reputation We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally,we have never been charged with,or convicted of,a public entity crime of any sort.We are financially stable and have never been involved in any bankruptcy proceedings. 1611A ? Complying With Standards Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements. This proposal is a firm and irrevocable offer for 90 days.We certify this proposal is made without previous understanding,agreement or connection either with any previous firms or corporations offering a proposal for the same items.We also certify our proposal is in all respects fair,without outside control, collusion, fraud,or otherwise illegal action,and was prepared in good faith. Only the person(s),company or parties interested in the project as principals are named in the proposal.Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement.Our Federal I.D.number is 20-2067322. We would be happy to answer any questions or to provide any additional information.We are genuinely excited about the prospect of serving you and establishing a long-term relationship.Please do not hesitate to call or email either of our Partners,Antonio J.Grau,CPA(tgrau a graucpa.com)or Racquel McIntosh,CPA (rmcintoshCtgraucpa.com) at 561.994.9299. We thank you for considering our firm's qualifications and experience. Very truly yours, Grau&Associates Antonio J.Grau 2 16 1 1 A / Firm Qualifications .*:,64:1',-,*,* s �{ :w § �� / : ma 6 2'J, i i ;f ! 2 ±. w 2 >d \ D2 $ � . : trr Gaze &I As ' t CEC!<< IGED PUBLIC ACCOUNTANTS 3 1611A2 Grau's Focus and Experience Our Team ---___ __ l • • le _____________, - 9/15 2(I)Iii5 gill AO GO Employees are Year founded 2 13 2 sz: Partners Professional Administrative Staff Professionals Services Provided Community Development `` 2 9 7- Districts Served , , try.) ' \-1 i j - '$.rt.'re,'.4 g.',''", .',^-,4, ' >A�%gyy 9- d`�Y �`a 4.1 nv,14—'s MQt' ' ma, k� 5. LI Ami e( { t xs�'y r S v ,0 f 4 1- k5554 '55 y 4 Properly registered \L--1\ t...„4 ,, .,,,,,,,,,,z4.%:„.,,.,4,,, ,=,.,,,., ,and .. licensed professional .. Accounting Attestation corporation bye state of FLORIDA j- \ Arbitrage Management Services Consulting _ ,1 We are proud Members of the American Institute of iv,-:;!`i N 1 ? Certified Public i -- Accountants i _. `.. t & the Florida Institute of , Certified Public //' 9 Accountants ,6o�y i tProfessional Gp Groups x External quality review program:consistently iliz receives a pass Internal:ongoing A[CPA I FICPA I GFOA I FASD I FGFOA See next page for monitoring to maintain report and certificate quality 6 Grau&Associates 1 6 1 1 A 2 F spit CPA MPS Poor MMare Program -^ AICPA Pee Marlow Program Adin10iiI Ie t i1 f ty10e LI 01 '3100,133 F,1nd,03•Ile F1,va1a 4151100,1'.CPI's Fnr54insth:le:(:175s March 2,2017 Antonio Jose Grau Jr,CPA Omit&Associates 2700 N Military Trl Ste 330 Boca Raton,FL 33431 Dear Mr.Grau: It is my pleasure to notify you that on March 2,2017 the Florida Peer Review Committee accepted the report on the most recent system peer review of your flan.The due date for your next review is December 31,2019.This is the dale by which all review documents should be completed and submitted to the administering entity. As you know,the report had a peer review rating of pass.The Committee asked me to convey its congratulations to the firm. Sincerely. Doh s4agy,..-_. Paul N.13rown,CPA,COMA Director of Technical Services cc:Daniel Joseph Ilevia.CPA Firm Number:4390114 Review Number:474720 313 VI.COIN,:ly. 00 tIe,5433 7a114Mtsee,UL l:314 3850,224.5/2/ Ia001147.:419, lax:060)222,8M tv,vw.Le,0erci AICPA)® PEER REVIEW PROGRAM is proud to present this Certificate of Recognition to Grau & Associates For having a system of quality control for its accounting and auditing practice In ciTeet tbr the your ended June 30.2016 which has been designed to meet the requirements of the quality control standards for an accounting and auditing practice established by the AtCPA and which was complied with during the year then ended to provide the firm with reasonable assurance of conforming with professional standards. Arrem 'nRr.f 4411:14 Peer Hrrlaw boa, 21114 0 Grau&Associates I,I I M IIIc I„I 5 1 6 1 1 A 2 040. 1� 5w3; Aism Firm & Staff Experience r;gW: f �• � z a'8 • I Grau & Associates CERTIFIEI> PUBLIC ACCOUNTANTS 6 1 6 1 1 A 2 GRAU AND ASSOCIATES COMMUNITY Profile Briefs: DEVELOPMENT DISTRICT EXPERIENCE AntonioJGRAU, CPA BY MANAGEMENT COMPANY (Partner) Years Performing Audits:30+ CPE'(last 2 years): r r Government PFM Accounting,Auditing: R 12 66 hours Accounting, 1s Auditing and Other: 6` A �z Dons 25 hours 78 Professional �7 Memberships:AICPA, h�fit � Zrsm fi '' xL. FICPA, FGFOA, GFOA Racquel McIntosh, CPA (Partner) MERtTUS Years Performing SOS RIZZETTA 23 60 47 Audits: 14+ CPE(last 2 years): Government Accounting,Auditing: 59 hours;Accounting, Auditing and Other: 45 hours Professional Memberships:AICPA, FICPA, FGFOA, FASD "Here at Grau &Associates,staying up to date with the current technological landscape is one of our top priorities.Not only does it provide a more positive experience for our clients,but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process" y � r ° Ton Grau �> •'& r "Quality audits and exceptional client service are at the heart of every decision we make.Our clients trust us to deliver a quality audit,adhering to high standards and assisting them with improvementsfor their organization," Racquet McIntosh C rau&Associates 1 6 1 1 A 2 YOUR ENGAGEMENT TEAM Grau's client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team. Grau contracts with an An advisory consultant outside group of IT will be available as a management consultants to sounding board to advise assist with matters in those areas where xA problems are encountered. including,but not limited to; � , � 4 +.AM6 r�x network and database E i` 4„ rA� security,internet security ni . and vulnerability testing. , 4 , yw ` v4oiia . -, F'r 4',Fit^ tsara n 41;i0",, 4 nip- U0 �ik4. C, ` ir: { r,,7, 4> ''A ,mal,,fwsa 0 TD t - ' � :� - r w. 'mYs44 z sea 7 '. ,, .c Audit Staff The assigned personnel will The Engagement Partner will work closely with the partner participate extensively during and the District to ensure that the various stages of the the financial statements and all engagement and has direct other reports are prepared in responsibility for engagement accordance with professional policy,direction,supervision, standards and firm policy. quality control,security, Responsibilities will include confidentiality of information planning the audit; of the engagement and communicating with the client communication with client and the partners the progress personnel.The engagement of the audit;and partner will also be involved determining that financial directing the development of statements and all reports the overall audit approach issued by the firm are accurate, and plan;performing an complete and are prepared in overriding review of work accordance with professional papers and ascertain client standards and firm policy. satisfaction. �� Crau&Associates 8i 161 1 A 2 Antonio `Tony ` J. Grau, CPA Partner Contact: tgrau(hgraucpa.com I (561) 939-6672 Experience For over 30 years,Tony has been providing audit,accounting and consulting services to the firm's governmental, non-profit,employee benefit,overhead and arbitrage clients.He provides guidance to clients regarding complex accounting issues,internal controls and operations. As a member of the Government Finance Officers Association Special Review Committee,Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting.Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County.Tony received the AICPA advanced level certificate for governmental single audits. Education University of South Florida(1983) Bachelor of Arts Business Administration Clients Served(partial list) (>300)Various Special Districts,including: Bayside Improvement Community Development District St.Lucie West Services District Dunes Community Development District Ave Maria Stewardship Community District Fishhawk Community Development District(1,II,IV) Rivers Edge 11 Community Development District Grand Bay at Doral Community Development District Bartram Park Community Development District Heritage Harbor North Community Development District Bay Laurel Center Community Development District Boca Raton Airport Authority Greater Naples Fire Rescue District Key Largo Wastewater Treatment District Lake Worth Drainage District South Indian River Water Control Professional Associations/Memberships American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member Professional Education(over the last two years) Course Hours Government Accounting and Auditing 66 Accounting,Auditing and Other 25 Total Hours 21(includes of 4 hours of Ethics CPE) C)1('rau&Associates 9 1 6 1 1 A 2 Racquel C. McIntosh, CPA Partner Contact: rmcintosh@graucpa.com I (561)939-6669 Experience Racquel has been providing government audit,accounting and advisory services to our clients for over 14 years. She serves as the firm's quality control partner;in this capacity she closely monitors engagement quality ensuring standards are followed and maintained throughout the audit. Racquel develops in-house training seminars on current government auditing,accounting,and legislative topics and also provides seminars for various government organizations. In addition, she assists clients with implementing new accounting software,legislation,and standards. Education Florida Atlantic University(2004) Master of Accounting Florida Atlantic University(2003) Bachelor of Arts: Finance,Accounting Clients Served (partial list) (>300) Various Special Districts,including: Carlton Lakes Community Development District Westchase Community Development District Golden Lakes Community Development District Monterra Community Development District Rivercrest Community Development District Palm Coast Park Community Development District South Fork III Community Development District Long Leaf Community Development District TPOST Community Development District Watergrass Community Development District East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District Pinellas Park Water Management District Ranger Drainage District South Trail Fire Protection and Rescue Service District Professional Associations/Memberships American Institute of Certified Public Accountants FICPA State&Local Government Committee Florida Institute of Certified Public Accountants FGFOA Palm Beach Chapter Professional Education (over the last two years) Course Hours Government Accounting and Auditing 59 Accounting,Auditing and Other 45 Total Hours 104(includes of 4 hours of Ethics CPE) ..1Grail(Si Associates J 10 1611Ar t.xwr� Sd T1#+, ViksAito ��LPC References 0 z-- frau & Associates CBRTLL'IL D PUBLIC ACCOUNTAN'T'S 11 1611A2 We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District. Dunes Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 1998 Client Contact Darrin Mossing,Finance Director 475 W. Town Place,Suite 114 St.Augustine,Florida 32092 904-940-5850 Two Creeks Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2007 Client Contact William Rizzetta,President 3434 Colwell Avenue,Suite 200 Tampa,Florida 33614 813-933-5571 journey's End Community Development District Scope of Work Financial audit Engagement Partner Antonio J.Grau Dates Annually since 2004 Client Contact Todd Wodraska,Vice President 2501 A Burns Road Palm Beach Gardens, Florida 33410 561-630-4922 � Grau&Associates 12 1611A ' Specific Audit Approach 1. L iiirGrau & Associates CERTIFIED PUBLIC ACCOUNTANTS 41 13 1 6 1 1 A 2 AUDIT APPROACH Grau's Understanding of Work Product/Scope of Services: We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services(as described below)which not only meet the requirements set forth in the RFP but will exceed those expectations.Grau&Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida and any other applicable Federal,State of Local regulations.We will deliver our reports in accordance with your requirements. Proposed segmentation of the engagement Our approach to the audit engagement is a risk-based approach which integrates the best of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit.The audit will be conducted in three phases,which are as follows: PHASE I: PHASE II: 'k Prdiininn t y Execution of the Planning Audit Plan x�x,` r r � ,z,,A Phase I -Preliminary Planning A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase,we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff. During this phase we will perform the following activities: » Review the regulatory,statutory and compliance requirements.This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements; » Read minutes of meetings; » Review major sources of information such as budgets, organization charts, procedures, manuals,financial systems,and management information systems; » Obtain an understanding of fraud detection and prevention systems; » Obtain and document an understanding of internal control, including knowledge about the design of relevant policies,procedures,and records, and whether they have been placed in operation; » Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls; » Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives,and appropriate audit procedures to achieve the specified objectives; » Discuss and resolve any accounting, auditing and reporting matters which have been identified. 1 Grau"Associates 14 2611A2 Phase II - Execution of Audit Plan The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include,but are not limited to the following: » Apply analytical procedures to further assist in the determination of the nature,timing,and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions; » Perform tests of account balances and transactions through sampling,vouching,confirmation and other analytical procedures;and » Perform tests of compliance. Phase III - Completion and Delivery In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting.All reports will be reviewed with management before issuance, and the partners will be available to meet and discuss our report and address any questions.Tasks to be performed in Phase III include,but are not limited to the following: » Perform final analytical procedures; » Review information and make inquiries for subsequent events;and » Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations. You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues.In following this approach,we not only audit financial information with hindsight but also consider the foresight you apply in managing operations. Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today's public officials. We will prepare the management letter at the completion of our final procedures. In preparing this management letter,we will initially review any draft comments or recommendations with management.In addition,we will take necessary steps to ensure that matters are communicated to those charged with governance. In addition to communicating any recommendations,we will also communicate the following,if any: » Significant audit adjustments; » Significant deficiencies or material weaknesses; » Disagreements with management;and » Difficulties encountered in performing the audit. Grau&Associates 15 t611A Our findings will contain a statement of condition describing the situation and the area that needs strengthening, what should be corrected and why. Our suggestions will withstand the basic tests of corrective action: Is the recommendation cost effective? Is the recommendation the simplest to effectuate in order to correct a problem? Is the recommendation at the heart of the problem and not just correcting a symptomatic matter? Is the corrective action taking into account why the deficiency occurred? To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference.This policy means there will be no"surprises"in the management letter and fosters a professional,cooperative atmosphere. Communications We emphasize a continuous,year-round dialogue between the District and our management team.We typically begin our audit process with an entrance conference before the onsite fieldwork begins.We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal. We strive to continue to keep an open line of communication through the fieldwork and ending with an exit conference. ei C ran&Associates 16 1 6 1 1 A 2 t ,7957114 kCost of Services fo,,,x Y, r1Cg k � i T a t' It Grau & Associates CERTIFIEI) PUBLIC ACCOUNTANTS ,..„ ,...} 17 1 6 1 1 A 2 Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2019-2021 are as follows: Year Ended September 30, Fee 2019 $5,800 2020 $5,900 2021 $6,000 TOTAL(2019-2021) $17.700 The above fees are based on the assumption that the District maintains its current level of operations.Should conditions change or additional Bonds are issued the fees would be adjusted accordingly upon approval from all parties concerned. Craw&Associates 18 1 6 I 1 A 2 Supplemental Information i Y }' Y a y 29 z ,i z "7 V. Cri— Grau & Associates CERTIFIED PUBLIC ACCOUN'T'AN'T'S ..i)dh. 19 1611A2 PARTIAL LIST OF CLIENTS SPECIALMEWSh o u c d c L. a`,Q o, = 0 y > e :o iii : Boca Raton Airport Authority ✓ / ✓ 9/30 Captain's Key Dependent District ✓ ✓ 9/30 Central Broward Water Control District ✓ ✓ 9/30 Coquina Water Control District ✓ ✓ 9/30 East Central Regional Wastewater Treatment Facility ✓ ✓ V 9/30 Florida Green Finance Authority V ✓ 9/30 Greater Boca Raton Beach and Park District ✓ ✓ 9/30 Greater Naples Fire Control and Rescue District ✓ ✓ ✓ 9/30 Green Corridor P.A.C.E. District ✓ ✓ 9/30 Hobe-St. Lucie Conservancy District ✓ V 9/30 Indian River Mosquito Control District ✓ 9/30 Indian Trail Improvement District V V 9/30 Key Largo Waste Water Treatment District ✓ ✓ / ✓ 9/30 Lake Padgett Estates Independent District ✓ ✓ 9/30 Lake Worth Drainage District ✓ ✓ 9/30 Loxahatchee Groves Water Control District ✓ 9/30 Old Plantation Control District ✓ ✓ 9/30 Pal Mar Water Control District ✓ ✓ 9/30 Pinellas Park Water Management District ✓ ✓ 9/30 Pine Tree Water Control District(Broward) ✓ ✓ 9/30 Pinetree Water Control District(Wellington) ✓ 9/30 Ranger Drainage District / / ✓ 9/30 Renaissance Improvement District ✓ ✓ 9/30 San Carlos Park Fire Protection and Rescue Service District ✓ ✓ 9/30 Sanibel Fire and Rescue District ✓ ✓ 9/30 South Central Regional Wastewater Treatment and Disposal Board / ✓ 9/30 South-Dade Venture Development District ✓ ✓ 9/30 South Indian River Water Control District ✓ ✓ ✓ 9/30 South Trail Fire Protection&Rescue District ✓ ✓ 9/30 Spring Lake Improvement District ✓ ✓ 9/30 St. Lucie West Services District ✓ ✓ ✓ 9/30 Sunshine Water Control District ✓ ✓ 9/30 Sunny Hills Units 12-15 Dependent District ✓ ✓ 9/30 West Villages Improvement District ✓ ✓ 9/30 Various Community Development Districts(297) ✓ V 9/30 TOTAL 332 5 3 329 rf ( rau&Associates „ 20 1611A2 ADDITIONAL SERVICES CONSULTING/MANAGEMENT ADVISORY SERVICES Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows: • Accounting systems • Fixed asset records • Development of budgets • Cost reimbursement • Organizational structures • Indirect cost allocation • Financing alternatives • Grant administration and compliance • IT Auditing ARBITRAGE The federal government has imposed complex rules to restrict the use Current of tax-exempt financing. Their principal purpose is to eliminate any 73 Arbitrage significant arbitrage incentives in a tax-exempt issue. We have Calculations determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds. We look forward to providing Quarry Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations! For even more information on Grau &Associates please visit us on www.graucpa.com. \`,� Grau&Associates J 21 1611A ? MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Regular Meeting of the Board of Supervisors of the Quarry Community Development District was held Monday December 16,2019 at 12:00 p.m.at Quarry Beach Club located at 8975 Kayak Drive, Naples, FL 34120 Present and constituting a quorum were: George Cingle Chairman Stanley T. Omland (by phone) Vice-Chairman Timothy B. Cantwell Assistant Secretary Lloyd Schliep Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Jere Earlywine-on the phone District Counsel Albert Lopez District Engineer Jeff Satfield CPH Engineering The following is a summary of the discussions and actions taken at the December 16,2019 Quarry Community Development District's Board of Supervisors Meeting. A. Call to Order Mr. Koncar called the roll and a quorum was established. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor, authorizing Mr. Omland to attend by phone and vote during the meeting was approved. 5-0 B. Pledge of Allegiance The pledge of allegiance was recited. C. Roll Call Roll call was already established. 1 6 1 1 A 2 December 16,2019 Quarry CDD D. Approval of Agenda Mr. Koncar asked if there were any changes to the agenda as presented. Mr. Omland requested a FEMA update as he has been in contact with their legal adviser and wished to provide an update to the Board. Mr. Cantwell would like the discussion item added to 9A of the agenda for Mr. Lopez to provide a brief discussion on the Phase Ill shoreline status as well as an update on the schedule which was distributed to the Board. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,the meeting agenda was approved as amended. 5-0 E. Public Comments on Agenda Items There being no public comments,the next agenda item followed. F. District Manager's Report 1. Approval of the Minutes of November 18,2019 Mr. Koncar asked if there were any changes,corrections,deletions to the minutes. There being none, On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor, the minutes of the meeting of November 18, 2019 were approved as presented.5-0 Mr. Koncar indicated there was an audit selection committee meeting which was attended by three Board members. The two proposals presented were from Grau and Associates and Berger,Toombs, Elam, Frank and Gaines and their rankings were reviewed. The committee went through the selection process and unanimously selected Berger, Toombs, Elam, Frank and Gaines. The question was asked why the committee selected Berger, Toombs, Elam, Frank and Gaines versus Grau and Associates whom had been their auditor. It was indicated both auditing companies qualified with very little difference between the two, but the committee felt Berger, Toombs, Elam, Frank and Gaines had more experience dealing 2 t 6 I 1 A e December 16,2019 Quarry CDD with community development districts, a larger staff and the cost comparison revealed Grau and Associate was$800-900 more expensive. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor, authorizing the Chair, District Counsel and District Manager to enter into negotiations for a contract for auditing services with Berger,Toombs, Elam, Frank and Gaines was approved. 5-0 Mr. Koncar indicated normally at this point of the meeting there would be a discussion on the financials. However, they are currently reformatting the financials and will have updated November and December financials at the January meeting. G. Attorney's Report None. H. Engineer's Report Mr. Lopez discussed the request for proposed dock additions which were received on December 11, 2019 and they have 30 days to respond and are currently in the process of reviewing these requests. Mr. Cingle indicated they now have a home owner improvements request process in place. He explained the CDD is responsible for the maintenance of the easement around the lake which is subject to fines and other penalties if these terms of the agreement for the easement with SFWMD are violated. The process is as follows: Improvements request made for area. Request reviewed by QCA to ensure all QCA guidelines are met. If rejected,the QCA returns the request to the home owner. If approved,the QCA forwards the request to the CDD to verify that the proposed improvement design is acceptable with regards to the easement. The CDD Engineer has 30 days to review the improvement design and accept or reject it. The CDD will inform the QCA about the acceptance or rejection of the request. 3 161 i December 16,2019 Quarry CDD I. Business Items 1. Phase II/III Construction Items a. Discussion on Shoreline Repair Project — Phase II Walk-Through Inspection Results and Close-out On December 3, 2019 Mr. Cingle, Greg Haas, Albert Lopez, John Morales and Brandon Dowling inspected the final completed areas from Phase II. All of the work was approved except for two items: the sod on Copper Canyon which is in the process of being planned and implemented, as well as,the loading area on Quarry Drive. The loading area on Quarry Drive will be reestablished as a part of the Phase II contract but will not be done until after Phase III is completed. Phase II will then be closed at that time. b. Purchase Orders for Sampling Excavator Services from Quality Enterprises and ECS—Update Item was not discussed. c. Change Order for Phase III—Dock Utilities Disconnection Cost Mr. Cingle stated numerous emails have been sent out to the homeowners affected by the disconnection of their utilities as Quality Enterprises removes the docks in order to re-establish the rip wrap under the dock ramps. The utilities must be disconnected,pulled back, taped off so that Quality Enterprise can efficiently and safely remove the docks, repair the rip wrap underneath and put the docks back. Due to a homeowner not complying with the request, a change order to QE was required for the not to exceed amount of$1,680 for electrician and plumber services. The amount includes enough funds for the existing issue and two emergency disconnections in the future. The question was asked whether the resident had just not responded to the email request,and the answer was that the home was vacant. Mr. Cantell questioned whether the funds being spent will be recoverable. Mr. Cingle explained that Mr. Earlywine indicated that costs could be recovered through a lawsuit against the homeowner. Further discussion ensued regarding this matter. 4 1611AL December 16,2019 Quarry CDD On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor,change order for phase III for dock utilities disconnection for QE in the amount not to exceed$1,680 was approved. 5-0 A resident had a question as it relates to the dock disconnection. The Board provided the answers and further discussion ensued on this matter. 2. HOA/CDD Transition Items a. Lake and Preserve Maintenance RFP — Status of RFP submittal and Contractor Responses Mr. Lopez discussed the schedule and stated that the Phase Ill completion date is still February 28, 2020. It was noted Slate Court was completed out of order due to rock availability. Mr.Lopez stated the only thing pending on Slate Court is the sod which they will be taking care of this week. Further discussion ensued regarding this matter. Regarding the 2020 lake maintenance contract: Mr. Cingle mentioned he was working with Will Elliott from CES, who has not seen the Lake Maintenance Specification. Mr. Cingle indicated that Mr. Elliott has been talking to the QCA employees about the Ecoharvester, and that Mr. Elliott must receive the Specification soon. Mr. Koncar indicated the Board had not approved the issuance of the specification yet,but once they do,the specification can be sent out. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the issuance of the RFP for lake maintenance to CES for consideration was approved. 5-0 Mr. Cantwell asked Mr. Koncar to send out an update on where they stood with the preserve maintenance which included a proposal from CPH. He will review this. The QCA contract is with Woods and Wetlands for the preserve maintenance which expires at the end of this year. Discussion ensued regarding the new contract, costs and the individuals responsible for maintaining this area. 5 t 6 1 1 A e December 16,2019 Quarry CDD The South Florida Water Management District inspection does not have the manpower to go out and inspect and this could take as long as five-years or sooner, but only if a complaint has been filed. Discussion was had regarding the conservation easement agreement that was dated May 9, 2000 between Quarry and the Corkscrew Regional Economics Eco System Watershed Land and Water Trust coming known as CREW. Extensive discussion was had on this matter. Mr. Koncar discussed the RFP Lake Maintenance bid. He mentioned in the past they had a pre-bid conference for those who wished to bid on the project. He mentioned a date had not been decided and questioned when the proposals are due. Further discussion ensued on this matter. On MOTION by Mr. Flister seconded by Mr.Schliep with all in favor the CPH proposal for preserve maintenance review in the amount of$10,756 for basic services was approved. 5-0 A resident asked a question as it relates to the wetlands and the Board provided a response and further discussion ensued on this matter. b. Assignment of Golf Club/HOA Agreement — Discussion on Golf Club Pond and Preserve Maintenance;Consideration of Additional Engineering Review Mr. Cingle shared the importance that the homeowners are directly assessed by CDD for annual maintenance. However, he noted, there are agreements with other entities who do not pay through the tax rolls and one of the entities is the Golf Club and another is the HOA. As it relates to the Golf Club,the Board would like to perform a study which analyzes the current requirements of the Golf Club in terms of their technical maintenance responsibility, as well as the responsibility of three lakes which are currently owned by the Golf Club, but they have requested the CDD take over maintenance responsibility for them. Mr. Lopez provided the plan of action. 6 161 ii December 16,2019 Quarry CDD Per Mr. Lopez, upon review it is noted the CDD owns 388 acres of lake care and the Golf Club owns about 18 acres. Since this has been identified,the next step would be to do a site visit to check the quality of the lakes,see what needs to be repaired and what needs to be maintained. They will review what action needs to be taken on these lakes. After further discussion, it was indicated this process will be broken up into two phases. One being a physical inspection to see what plans need to be initiated. Discussion ensued on what is the proper action to be taken toward those lakes. The CDD will determine what the ongoing fees will be, as well as determinating whether the CDD would like to assume the responsibility and if they do, how much the Golf Club would be charged for this transfer of responsibility. 3. Property Due Diligence Items a. Update Regarding CDD Supervisor Notebooks and Related Property Ownership Analysis Mr. Earlywine and Mr. Haber provided an update to the Board. Mr. Haber indicated there are two agenda items and they are sort of related which are items 9Ci and 9Cii. Mr. Haber stated himself, Mr. Omland, Mr. Earlywine and the engineer had a call to discuss the status of items 9Ci. Mr. Omland provided a brief overview of the current phase of the notebook. He indicated the next goal for completion or at least the delivery of the notebook to the Board. The goal was originally set for this month, but he would think next month since the package has evolved. The content of the notebook will include about 100 pages of support documentation so perhaps a one-page summary of what documents are and then an acknowledgement that the full document can be made available through Mr. Koncar's or Mr. Earlywine and Mr. Haber's office. The hope is that they can advance this for distribution to the board at the January meeting. Mr. Haber stated item 9Cii discussed specifically about the assumption of the seawall and beach maintenance by CDD. As part of the preparation of the notebook,one of the things 7 1 6 1 1 A 2 December 16,2019 Quarry CDD his office and Mr. Lopez's office was looking at is who has responsibility. They looked at actual conveyance documents. Further discussion ensued regarding this matter. b. Discussion Regarding Assumption of Seawall and Beach Maintenance by CDD Item discussed under 9Ci. 4. Litigation Items a. Discussion on Phase I Contractor Settlement Funds Mr. Earlywine provided a brief overview on the status of this litigation. Discussion ensued regarding the settlement fund and 0& M. b. Declaration of Shade Session for January 2020 Mr. Koncar indicated they will need a motion to approve a Shade Session. Mr. Earlywine stated there are certain statutory requirements which needs to be placed into the records today and be part of the minutes. He anticipates having a Shade Session at the January 22, 2020 meeting starting at 12:00 pm lasting approximately one hour. In attendance would be Michael Traficante, Wes Haber, himself,the Board of Supervisors, Bob Koncar and a court reporter. They will be holding this session for the purpose of discussing negotiation of litigations expenditure in connection with the BG Mines. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor a Shade Meeting scheduled at the regular January 22, 2020 meeting at 12:00 pm to last one hour was approved. 5-0 Mr. Cingle indicated Mr.Wes Haber who was on sabbatical for six months as of December 1, 2019 and has returned to work with the Quarry CDD. He will be working with Mr. Earlywine to get back up to speed. They welcome Mr. Haber back and appreciates the efforts of both Mr. Haber and Mr. Earlywine. c. P.O.s for QE Sampling Excavator&ECS Mr. Cingle updated the Board with regards to the BG Mine litigation. The original plan was to use a QE excavator on a barge, but it was discovered that the barge and the excavator would not fit under the bridge. They had to hire ECS for the mini-excavator work on Boulder Lake. Sod was damaged by the mini-excavator at Nautical Landing, and 8 1611Ae December 16,2019 Quarry CDD a purchase order was required to fix the sod. This work has now been completed and approved. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor issuance of a purchase order to obtain services for the use of an excavator and replacement of damaged sod for work at Boulder Lakes was approved. 5-0 Mr. Cantwell provided an update on FEMA. He received a call from their counsel Tony Ettore who they hired to help with the appeal. Mr. Cantwell received a report from Mr. Ettore which he updated the Board. Mr. Cantwell asked Mr. Omland to provide his observation and input on this matter. Mr. Omland believes there is hope to be optimistic and provided his input. No timetables from FEMA are available. Further discussion ensued on this matter. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor to consider an amount not to exceed$5,000 allocation for the continuous efforts to pursue the FEMA reimbursement application of the construction cost was approved. 5-0 Mr. Cingle indicated that the Fieldstone Drainage Improvement Project has been reviewed with the contractor, who is obtaining the necessary parts. Mr. Cingle will be alerting home owners in advance about the Project. Mr. Cingle also stated the same for the Spinner Cove Seawall Repair Project-there was an extensive meeting with the chosen contractor. They reviewed the site, and the contractor identified several areas which were important to repair. Mr. Cingle recommended additional work at an extra cost of$840 for the Spinner Cove Project so that all open gaps along the top of the seawall are sealed as well as making additional repairs to the berm. On MOTION by Mr. Cingle seconded by Mr. Cantwell with all in favor an extra $850 for work at Spinner Cove was approved. 5-0 9 1611A2 December 16,2019 Quarry CDD 5. New Business Items a. Status of CDD Website Development and Roll-out Plan Mr. Koncar and Mr. Earlywine have worked on the contract for Campus Suite which will be provided to the Chair for execution then Campus Suite has a 30-day period to roll out the new website. Mr. Koncar hopes by the January meeting to have the new website in place. b. Storage Costs from SDS—Inframark Proposal Inframark received a bill from SDS on storage. SDS stated they had an additional storage bill in the amount of$357. Mr. Koncar wanted to bring this to the Boards' attention and if there is no objection to go ahead and have this paid. Discussion ensued having this service under Inframark. Mr. Koncar will follow-up on this and provide the cost for this service. c. Establishment of Committees Item was tabled. However, Mr. Cingle stated formal committees that are established are subject to the Sunshine Law. Mr. Cantwell provided his input on this. J. Supervisor Requests Mr. Cantwell asked if there has been any news on the commercial property and the disposition of assessing commercial properties within the Heritage Bay Umbrella Association. He was informed no. K. Audience Comments Audience comments were received. L. Adjournment On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting adjourned. 5-0 air a gga- a-Chair rson 10 1612Ar MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Regular Meeting of the Board of Supervisors of the Quarry Community Development District was held Monday December 16,2019 at 12:00 p.m. at Quarry Beach Club located at 8975 Kayak Drive, Naples, FL 34120 Present and constituting a quorum were: George Cingle Chairman Stanley T. Omland (by phone) Vice-Chairman Timothy B. Cantwell Assistant Secretary Lloyd Schliep Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Jere Earlywine-on the phone District Counsel Albert Lopez District Engineer Jeff Satfield CPH Engineering The following is a summary of the discussions and actions taken at the December 16,2019 Quarry Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order • Mr. Koncar called the roll and a quorum was established. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in I favor, authorizing Mr. Omland to attend by phone and vote during the meeting was approved. 5-0 SECOND ORDER OF BUSINESS Pledge of Allegiance • The pledge of allegiance was recited. THIRD ORDER OF BUSINESS Roll Call • Roll call was already established. 1 1 6 1 1 A 2 December 16,2019 Quarry CDD FOURTH ORDER OF BUSINESS Approval of Agenda • Mr. Koncar asked if there were any changes to the agenda as presented. Mr. Omland requested a FEMA update as he has been in contact with their legal adviser and wished to provide an update to the Board. • Mr. Cantwell would like the discussion item added to 9A of the agenda for Mr. Lopez to provide a brief discussion on the Phase III shoreline status as well as an update on the schedule which was distributed to the Board. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,the meeting agenda was approved as amended. 5-0 FIFTH ORDER OF BUSINESS Public Comments on Agenda Items • There being no public comments,the next agenda item followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the Minutes of November 18,2019 • Mr. Koncar asked if there were any changes,corrections,deletions to the minutes. There being none, On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor, the minutes of the meeting of November 18, 2019 were approved as presented. 5-0 • Mr. Koncar indicated there was an audit selection committee meeting which was attended by three Board members. • The two proposals presented were from Grau and Associates and Berger,Toombs, Elam, Frank and Gaines and their rankings were reviewed. • The committee went through the selection process and unanimously selected Berger, Toombs, Elam, Frank and Gaines. • The question was asked why the committee selected Berger, Toombs, Elam, Frank and Gaines versus Grau and Associates whom had been their auditor. It was indicated both auditing companies qualified with very little difference between the two, but the committee felt Berger, Toombs, Elam, Frank and Gaines had more experience dealing 2 1811A2 December 16,2019 Quarry CDD with community development districts, a larger staff and the cost comparison revealed Grau and Associate was$800-900 more expensive. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor, authorizing the Chair, District Counsel and District Manager to enter into negotiations for a contract for auditing services with Berger,Toombs, Elam, Frank and Gaines was approved. 5-0 • Mr. Koncar indicated normally at this point of the meeting there would be a discussion on the financials. However, they are currently reformatting the financials and will have updated November and December financials at the January meeting. SEVENTH ORDER OF BUSINESS Attorney's Report • None. EIGHTH ORDER OF BUSINESS Engineer's Report • Mr. Lopez discussed the request for the proposed dock additions which were received on December 11, 2019 and they have 30 days to respond and are currently in the process of reviewing these requests. • Mr. Cingle indicated they now have a home owner improvements request application process in place. He explained the CDD is responsible for the maintenance of the easement around the lake which is subject to fines and other penalties if these terms of the agreement for the easement with SFWMD are violated. • The process is as follows: o Description and/or plan for improvements request made for area. o Request reviewed by QCA to ensure all QCA guidelines are met. o If rejected,the QCA returns the request to the home owner. o If approved,the QCA forwards the request to the CDD to verify that the proposed improvement design is acceptable with regard to the easement. The CDD Engineer has 30 days to review the improvement design and accept or reject it. o The CDD will inform the QCA about the acceptance or rejection of the request. 3 1 6 1 1 A e December 16,2019 Quarry CDD NINTH ORDER OF BUSINESS Business Items A. Phase II/III Construction Items i. Discussion on Shoreline Repair Project — Phase II Walk-Through Inspection Results and Close-out • On December 3, 2019 Mr. Cingle, Greg Haas, Albert Lopez, John Morales and Brandon Dowling inspected the final completed areas from Phase II. All of the work was approved except for two items: the sod on Copper Canyon which is in the process of being planned and implemented,as well as,the loading area on Quarry Drive. • The loading area on Quarry Drive will be reestablished as a part of the Phase II contract, but will not be done until after Phase Ill is completed. Phase II will then be closed at that time. ii. Purchase Orders for Sampling Excavator Services from Quality Enterprises and ECS—Update • Item was not discussed. iii. Change Order for Phase III—Dock Utilities Disconnection Cost • Mr. Cingle stated numerous emails have been sent out to the homeowners affected by the disconnection of their utilities as Quality Enterprises removes the docks in order to re-establish the rip wrap under the dock ramps. The utilities must be disconnected,pulled back, taped off so that Quality Enterprise can efficiently and safely remove the docks, repair the rip wrap underneath and put the docks back. • Due to a homeowner not complying with the request,a change order to QE was required for the not to exceed amount of$1,680 for electrician and plumber services. The amount includes enough funds for the existing issue and two emergency disconnections in the future. • The question was asked whether the resident had just not responded to the email request, and the answer was that the home was vacant. Mr. Cantwell questioned whether the funds being spent will be recoverable. Mr. Cingle explained that Mr. Earlywine indicated that costs could be recovered through a lawsuit against the homeowner. • Further discussion ensued regarding this matter. 4 1611AZ December 16,2019 Quarry CDD On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor,change order for phase III for dock utilities disconnection for QE in the amount not to exceed$1,680 was approved. 5-0 • A resident had a question as it relates to the dock disconnection. The Board provided the answers and further discussion ensued on this matter. B. HOA/CDD Transition Items i. Lake and Preserve Maintenance RFP—Status of RFP submittal and Contractor Responses • Mr. Lopez discussed the schedule and stated that the Phase III completion date is still February 28, 2020. • It was noted Slate Court was completed out of order due to rock availability. • Mr. Lopez stated the only thing pending on Slate Court is the sod which they will be taking care of this week. Further discussion ensued regarding this matter. • Regarding the 2020 lake maintenance contract: Mr. Cingle mentioned he was working with Will Elliott from CES, who has not seen the Lake Maintenance Specification. Mr. Cingle indicated that Mr. Elliott has been talking to the QCA employees about the Ecoharvester, and that Mr. Elliott must receive the Specification soon. Mr. Koncar indicated the Board had not approved the issuance of the specification yet,but once they do,the specification can be sent out. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the issuance of the RFP for lake maintenance to CES for consideration was approved. 5-0 • Mr. Cantwell asked Mr. Koncar to send out an update on where they stood with the preserve maintenance which included a proposal from CPH. He will review this. The QCA contract is with Woods and Wetlands for the preserve maintenance which expires at the end of this year. • Discussion ensued regarding the new contract, costs and the individuals responsible for maintaining this area. 5 1611A2 December 16,2019 Quarry CDD • The South Florida Water Management District inspection does not have the manpower to go out and inspect and this could take as long as five-years or sooner, but only if a complaint has been filed. • Discussion was had regarding the conservation easement agreement that was dated May 9, 2000 between Quarry and the Corkscrew Regional Economics Eco System Watershed Land and Water Trust coming known as CREW. • Extensive discussion was had on this matter. • Mr. Koncar discussed the RFP Lake Maintenance bid. He mentioned in the past they had a pre-bid conference for those who wished to bid on the project. He mentioned a date had not been decided and questioned when the proposals are due. • Further discussion ensued on this matter. On MOTION by Mr. Flister seconded by Mr.Schliep with all in favor the CPH proposal for preserve maintenance review in the amount of$10,756 for basic services was approved. 5-0 • A resident asked a question as it relates to the wetlands and the Board provided a response and further discussion ensued on this matter. ii. Assignment of Golf Club/HOA Agreement— Discussion on Golf Club Pond and Preserve Maintenance;Consideration of Additional Engineering Review • Mr. Cingle shared the importance that the homeowners are directly assessed by CDD for annual maintenance. However, he noted, there are agreements with other entities who do not pay through the tax rolls and one of the entities is the Golf Club and another is the HOA. • As it relates to the Golf Club,the Board would like to perform a study which analyzes the current requirements of the Golf Club in terms of their technical maintenance responsibility, as well as the responsibility of three lakes which are currently owned by the Golf Club, but they have requested the CDD take over maintenance responsibility for them. • Mr. Lopez provided the plan of action. 6 161 1AL. December 16,2019 Quarry CDD • Per Mr. Lopez, upon review it is noted the CDD owns 388 acres of lake care and the Golf Club owns about 18 acres. Since this has been identified,the next step would be to do a site visit to check the quality of the lakes, see what needs to be repaired and what needs to be maintained. • They will review what action needs to be taken on these lakes. After further discussion, it was indicated this process will be broken up into two phases. One being a physical inspection to see what plans need to be initiated. • Discussion ensued on what is the proper action to be taken toward those lakes. The CDD will determine what the ongoing fees will be, as well as determinating whether the CDD would like to assume the responsibility and if they do, how much the Golf Club would be charged for this transfer of responsibility. C. Property Due Diligence Items i. Update Regarding CDD Supervisor Notebooks and Related Property Ownership Analysis • Mr. Earlywine and Mr. Haber provided an update to the Board. • Mr. Haber indicated there are two agenda items and they are sort of related which are items 9Ci and 9Cii. • Mr. Haber stated himself, Mr. Omland, Mr. Earlywine and the engineer had a call to discuss the status of items 9Ci. • Mr. Omland provided a brief overview of the current phase of the notebook. He indicated the next goal for completion or at least the delivery of the notebook to the Board. The goal was originally set for this month, but he would think next month since the package has evolved. • The content of the notebook will include about 100 pages of support documentation so perhaps a one-page summary of what documents are and then an acknowledgement that the full document can be made available through Mr. Koncar's or Mr. Earlywine and Mr. Haber's office. The hope is that they can advance this for distribution to the board at the January meeting. • Mr. Haber stated item 9Cii discussed specifically about the assumption of the seawall and beach maintenance by CDD. As part of the preparation of the notebook,one of the things 7 1 6 1 1 A 2 December 16,2019 Quarry CDD his office and Mr. Lopez's office was looking at is who has responsibility. They looked at actual conveyance documents. • Further discussion ensued regarding this matter. ii. Discussion Regarding Assumption of Seawall and Beach Maintenance by CDD • Item discussed under 9Ci. D. Litigation Items i. Discussion on Phase I Contractor Settlement Funds • Mr.Earlywine provided a brief overview on the status of this litigation. Discussion ensued regarding the settlement fund and 0& M. ii. Declaration of Shade Session for January 2020 • Mr. Koncar indicated they will need a motion to approve a Shade Session. • Mr. Earlywine stated there are certain statutory requirements which needs to be placed into the records today and be part of the minutes. • He anticipates having a Shade Session at the January 22, 2020 meeting starting at 12:00 pm lasting approximately one hour. In attendance would be Michael Traficante, Wes Haber, himself, the Board of Supervisors, Bob Koncar and a court reporter. They will be holding this session for the purpose of discussing negotiation of litigations expenditure in connection with the BG Mines. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor a Shade Meeting scheduled at the regular January 22, 2020 meeting at 12:00 pm to last one hour was approved. 5-0 • Mr.Cingle indicated Mr.Wes Haber who was on sabbatical for six months as of December 1, 2019, and has returned to work with the Quarry CDD. He will be working with Mr. Earlywine to get back up to speed. They welcome Mr. Haber back and appreciates the efforts of both Mr. Haber and Mr. Earlywine. iii. P.O.s for QE Sampling Excavator& ECS • Mr. Cingle updated the Board with regard to the BG Mine litigation. The original plan was to use a QE excavator on a barge, but it was discovered that the barge and the excavator would not fit under the bridge. They had to hire ECS for the mini-excavator work on Boulder Lake. Sod was damaged by the mini-excavator at Nautical Landing,and 8 1611A2 December 16,2019 Quarry CDD a purchase order was required to fix the sod. This work has now been completed and approved. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor issuance of a purchase order to obtain services for the use of an excavator and replacement of damaged sod for work at Boulder Lakes was approved. 5-0 • Mr. Cantwell provided an update on FEMA. He received a call from their counsel Tony Ettore who they hired to help with the appeal. Mr. Cantwell received a report from Mr. Ettore which he updated the Board. • Mr. Cantwell asked Mr. Omland to provide his observation and input on this matter. • Mr.Omland believes there is hope to be optimistic and provided his input. No timetables from FEMA are available. • Further discussion ensued on this matter. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor to consider an amount not to exceed$5,000 allocation for the continuous efforts to pursue the FEMA reimbursement application of the construction cost was approved. 5-0 • Mr. Cingle indicated that the Fieldstone Drainage Improvement Project has been reviewed with the contractor, who is obtaining the necessary parts. Mr. Cingle will be alerting home owners in advance about the Project. • Mr. Cingle also stated the same for the Spinner Cove Seawall Repair Project-there was an extensive meeting with the chosen contractor. They reviewed the site, and the contractor identified several areas which were important to repair. • Mr. Cingle recommended additional work at an extra cost of$840 for the Spinner Cove Project so that all open gaps along the top of the seawall are sealed as well as making additional repairs to the berm. On MOTION by Mr. Cingle seconded by Mr. Cantwell with all in favor an extra $850 for work at Spinner Cove was approved. 5-0 9 i611A2 December 16,2019 Quarry CDD E. New Business Items i. Status of CDD Website Development and Roll-out Plan • Mr. Koncar and Mr. Earlywine have worked on the contract for Campus Suite which will be provided to the Chair for execution then Campus Suite has a 30-day period to roll out the new website. Mr. Koncar hopes by the January meeting to have the new website in place. ii. Storage Costs from SDS—Inframark Proposal • Inframark received a bill from SDS on storage. SDS stated they had an additional storage bill in the amount of$357. Mr. Koncar wanted to bring this to the Boards' attention and if there is no objection to go ahead and have this paid. • Discussion ensued having this service under Inframark. Mr. Koncar will follow-up on this and provide the cost for this service. iii. Establishment of Committees • Item was tabled. • However, Mr. Cingle stated formal committees that are established are subject to the Sunshine Law. • Mr. Cantwell provided his input on this. TENTH ORDER OF BUSINESS Supervisor Requests • Mr. Cantwell asked if there has been any news on the commercial property and the disposition of assessing commercial properties within the Heritage Bay Umbrella Association. He was informed no. ELEVENTH ORDER OF BUSINESS Audience Comments • Audience comments were received. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Cantwell seconded by Mr. Flister with all in i favor the meeting adjourned. 5-0 -<- () Cha'rperson ice-Ch irperson 10 161 1B1 Teresa L. Cannon From: McDanielBill <Bill.McDaniel@colliercountyfl.gov> Sent: Friday, January 24, 2020 8:55 AM To: ochs_I; CasalanguidaNick; Patricia L. Morgan Subject: FW: Subaward#: 2019-JAGC-COLL-1-N2-190 Attachments: N2-190.pdf FYI, Sue From: Criminal Justice Sent: Friday,January 24, 2020 8:39 AM To: McDanielBill; Crystal K. Kinzel ; Marien Ruiz Cc: Ryan, Michael Subject: Subaward#: 2019-JAGC-COLL-1-N2-190 EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Dear Chairman McDaniel: The Florida Department of Law Enforcement is pleased to inform you that the application submitted by the Collier County Board of Commissioners for the 2017 Justice Assistance Grant—County-wide (JAGC) is approved.A copy of your award documents are attached to this email. The conditions of this subaward require your compliance with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs Financial Guide and the JAGC program guidance, as well as other applicable federal and state statutes, regulations, policies, guidelines and requirements. To meet the requirements of the Transparency Act set forth in Chapter 215.985, Florida Statutes,this agreement is provided to the Florida Accountability Contract Tracking System (FACTS). If this agreement contains confidential or exempt information not subject to disclosure under Chapter 119, Florida Statutes, please contact the Office of Criminal Justice Grants for guidance on requesting an exemption. You have already provided certification that you have read and understand the conditions set forth in this agreement. Before beginning your project, including any procurement process, please ensure all appropriate grant personnel have reviewed the subaward conditions thoroughly. Failure to comply with the requirements outlined in the conditions may result in withholding of funds and/or unallowable costs. We look forward to working with you on this project. Please contact your grant manager at (850) 617-1250 if you have questions or need further assistance. Sincerely, Office of Criminal Justice Grants Florida Department of Law Enforcement (850) 617-1250 1 Visit our website at: http://www.fdle.state.fl.us/Grants/Home.aspx 1 6 I 1 B I F C,q )07r. Srf CE Q? Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 2 161181 Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATE OF SUBAWARD Subrecipient: Collier County Board of Commissioners Subrecipient DUNS:076997790 Date of Award:01/06/2020 Grant Period: From: 10/01/2019 TO: 06/30/2020 Project Title: COLLIER COUNTY LAW ENFORCEMENT VEHICLES/EQUIPMENT Subgrant Number: 2019-JAGC-COLL-1-N2-190 Federal Funds: $94,549.00 Matching Funds: $0.00 Total Project Cost: $94,549.00 CFDA Number: 16.738 Federal Award Number:2017-MU-BX-0187 Federal Awarding Agency:U.S. Department of Justice(USDOJ) Pass-through Entity:Florida Department of Law Enforcement(FDLE) Research and Development:No Indirect Cost:No A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to as"FDLE"or"Department")and the Collier County Board of Commissioners(herein referred to as"Subrecipient"); WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the subgrant agreement,and WHEREAS,the Department has available funds resulting from a federal Edward R. Byrne Memorial Justice Assistance Grant award issued under Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,and WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement in its entirety and the Subrecipient has provided an executed agreement to the Department. NOW THEREFORE,in consideration of the foregoing: A subaward is hereby made to the Subrecipient identified above.The subaward is for the amount and time period specified above. This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly or quarterly basis,as designated in the Financial Section of the agreement.The Subrecipient must maintain original supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre- and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment under another state or federal funding source. Supporting documentation includes,but is not limited to:timesheets, activity reports,paystubs,third-party contracts,quotes,procurement documents,equipment inventory records, Page 1 of 2 16181 Edward Byrne Memorial Justice Assistance Grant(JAG) Program CERTIFICATE OF SUBAWARD (continued) purchase orders,original receipts,invoices,canceled checks or EFT records,or bank statements,as applicable. Payment shall be contingent upon the Departments grant manager receiving and accepting the invoice and requested supporting documentation. The Subrecipient must provide Performance Reports on either a monthly or quarterly basis,as designated in the Performance Section of the agreement,to the Department attesting to the progress toward deliverables and to validate the required minimum acceptable level of service performed.Performance Reports are due no later than 15 days after the end of each reporting period. This award is subject to all applicable rules,regulations,and conditions as contained in the Office of Justice Programs (OJP)Financial Guide,and/or the Office of Management and Budget(OMB)Uniform Grant Requirements(2 C.F.R. Part 200),in their entirety. It is also subject to the standard and special conditions attached and such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government. Failure to comply with provisions of this agreement,or failure to meet minimum performance specified in the agreement will result in required-corrective action up to and including project costs being disallowed,withholding of federal funds and/or taretination of the project,as specified within the terms of the agreement and OMB Uniform Guidance 2,pd.3 : = '0.342. i *269-?)' Authorized Official ate bona Kay Cradit Bureau Chief This award is subject to the special conditions(if any)prescribed below. Ref#S41288: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Board of Commissioners must submit a current EEO Cert,Plan,and/or Approval Letter to the Office of Criminal Justice Grants. Ref#S41293: WITHHOLDING OF FUNDS: Prior to the drawdown of funds,the Collier County BOC must submit a properly executed Certification Regarding Lobbying;Debarment,Suspension and Other Matters;and Drug Free Workplace to the Office of Criminal Justice Grants. Ref#S41294: Within 45 days of award approval,the Collier County BOC must provide a completed Financial Capabilities Questionnaire to the Office of Criminal Justice Grants. Ref#S41295: The Collier County Board of Commissioner's procurement policy does not appear to comply with all federal procurement requirements outlined In the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.317-326.All subaward procurements must comply with the standards identified in OMB's Uniform Requirements,and documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring. Page 2 of 2 16I1b1 • • • • • Edward Arnie Memorial Assistance•Grant(JAG).Pirogram:. . • ACCEPTANCE Oji FEDERAL FUNDING ASSISTANCE '• Subreciplent Colder.CountylBoard of Commissioners ' ' • • SubgrantNumber.20•l9.JAGGCOL 442-490 ,; •� . , 'project Tillq:COW tat COUNTY LAW ENFORC1=MEN1'VENICLEVEGUleMEN'f •' - ` • • . ' ••. ' • Pass-through F Maida De• partment of Lavr Eit�Oroement • This awasubjed•to-all Applicable-Lutes;r rd isegulatiorer„•and eondIUons;as contained in 1ha Peparhrrent•of Justice. '' Grants Financial Guide,and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R.Part 200),: • This award!raise sabred to the incorporated strd' deandd Special conditions,and such Lourdes,regulations,and•• 'policies as rimy be reasonably prescribed by The State or Federal Government. ' • In witness whereof;the parties•afmiTeyeach•have ieadand understauattlre•oondltlons•settibtth in this agreement, • . •have read and Anderstand the agreement in its entirely,.and accept'this agreement through tiie,srgiietiea of their duty authorised officers on the date;month,and year set out below:. • • Colfier Oorr�ity ?• . ... misaioners y , ' ' Au • r(Con io hairp n,Mayor,or Designated Represen�ive) -•• • . .' Sign.,.0 William L.McDaniel, r.—' Date - =S.•,`-~�:'. 'z z:r; • • Chairman . •`• » .:. 4':••i% • Prtrited Name and Title • AIS ``� �`��I?Et;•CLERK• ;► •'moi , ` 4 a► • • • toIierCaunty'Sherif?s Office; • Y ^t ' , �, f Authoring Official(crucial,Administrator:or Designated Representative) . • a'•,,S��o..,••/., --'... y p• ,. ,;, • 1CC1�/n ICG1r»bock 'her' /` • , Primed Name and Titre / 7" • . 'Florida Department of L , • En rrcement ' • . . Office of Criminal JuntIce Giants . • Date • - , . • (Rona Kay Credit, Bureau Chief . • • •• •. • • ' ••Printed Mame and Tele • • . . �• • • • Appro b •,d . and•legality. • •• Jetf'rey'A. 4ifikkolv,'County Attorney ' . . ' .