Agenda 02/11/2020 Item #16E 1 (Purchasing change orders)02/11/2020
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• One (1) change order that in aggregate modify contracts by $21,691.84 and add 0 calendar days
to completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• One (1) after the fact memo with a fiscal impact of $4,028.75
FISCAL IMPACT: The net total for the two (2) items is $25,720.59
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0211 Change Order Report - FY20 (PDF)
2. 0211 Change Order Backup - FY20 (PDF)
3. 0211 After the Fact Report - FY20 (PDF)
4. 0211 After the Fact Backup - FY20 (PDF)
16.E.1
Packet Pg. 1036
02/11/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 11501
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 02/11/2020
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
01/28/2020 11:13 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
01/28/2020 11:13 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 01/28/2020 12:45 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 01/28/2020 1:11 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 01/30/2020 12:38 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 01/30/2020 1:25 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 01/30/2020 1:53 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/30/2020 2:22 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 01/30/2020 3:56 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 01/30/2020 4:00 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/03/2020 2:48 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/11/2020 9:00 AM
16.E.1
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 19-7560 4 11/26/2019 EMS 25 Construction Waltbillig & HoodFacilities Management - Tony Barone$2,359,605.00 $2,150,143.72 $21,691.84 $2,171,835.56 1.01% 455 0 455 0.00%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days2/11/2020 1 $21,691.84 016.E.1.aPacket Pg. 1038Attachment: 0211 Change Order Report - FY20 (11501 : Procurement Services administrative reports)
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SchneebergerSara Digitally signed by SchneebergerSara
Date: 2020.01.24 11:25:14 -05'00'
1 116.E.1.b
Packet Pg. 1039 Attachment: 0211 Change Order Backup - FY20 (11501 : Procurement Services administrative reports)
Project CR #4
19103 Date 11/15/19
To From
Attention Direct Ph
Phone Office Ph
Email Email
CR Description
Response Due
20,464.00
1,227.84
Subtotal $ 21691.84
Insurance $ 0.00
Fee $ 0.00
Bond $ 0.00
$ 21691.84
ARCHITECT CONTRACTOR OWNER
Signature Signature Signature
By By By
Date Date Date
This change request is not valid unless signed by Owner and Contractor
The scope of this change includes:
This change requires an adjustment to the schedule of 0 additional days.
The total cost of this change request is
Only the work specifically outlined in this request is included.
Concrete sales tax
CHANGE REQUEST
Tim Akin
(239)290-2660
(239) 494-4002
dŝŵΛǁŚͲŐĐ͘ĐŽŵ
Collier County EMS 25
Collier County PUD
Anthony J. Barone
(239)252-8696
dŽŶLJ͘ĂƌŽŶĞΛĐŽůůŝĞƌĐŽƵŶƚLJĨů͘ŐŽǀ
Concrete DMP
SRM Concrete
7 days
2 16.E.1.b
Packet Pg. 1040 Attachment: 0211 Change Order Backup - FY20 (11501 : Procurement Services administrative reports)
3 16.E.1.b
Packet Pg. 1041 Attachment: 0211 Change Order Backup - FY20 (11501 : Procurement Services administrative reports)
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Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1113-6164 45001992361/22/2020Pelican Bay - Watergate Way PipesForge Engineering Inc. Pelican Bay Services - Neil Dorrill $4,028.75Division staff did not process a change order to add the additional contract time needed to complete the project, prior to the expiration of the work order.Meeting DateTotal number of After the Fact MemosTotal Fiscal Impact2/11/20201$4,028.7516.E.1.cPacket Pg. 1043Attachment: 0211 After the Fact Report - FY20 (11501 : Procurement Services administrative reports)
1116.E.1.dPacket Pg. 1044Attachment: 0211 After the Fact Backup - FY20 (11501 : Procurement Services administrative reports)
216.E.1.dPacket Pg. 1045Attachment: 0211 After the Fact Backup - FY20 (11501 : Procurement Services administrative reports)