Minutes 12/09/2019 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N.University Drive,Coral Springs,FL 33071
Tel: 954-603-0033;Fax: 954-345-1292
DATE: January 31,2020
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM @cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of the December 9, 2019 as
approved at the January 13,2020 meeting
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District,which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Leo E. Ochs,Jr., County Manager-CD Only
Crystal Kinzel,Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derekjohnssen@collierclerk.com
Berger,Toombs,Elam,Gaines&Frank Via email to: audit a btef-cpas.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A meeting of the Board of Supervisors of the Cedar Hammock Community Development
District was held on Tuesday December 9, 2019 at 2;00 p.m. at the Cedar Hammock Clubhouse,
8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton (by phone) Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Jim Kurtezborn Cedar Hammock Golf and Country Club
Kipp Schulties Kipp Schulties Gold Desin, Inc
Travis Prichett Artistic Structure Inc
Jack and Jimmy Glase Glase Golf, Inc
Paul Cope QGS Development
Number of Residents
The following is a summary of the discussions and actions taken at the December 9, 2019
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order. All Board members were present except for Mr.
Bolton who was attending by phone. A quorum was established.
On MOTION by Mr. Bally seconded by Mr. Greeley with all in
favor to allow Mr. Bolton to attend by phone and vote during the
meeting was approved.
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December 9,2019 Cedar Hammock CDD
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth asked if there were any changes or additions to the agenda.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the agenda was approved as presented.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o No public comments were received.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair/Replacement Project Update
i. 11/19/19 Bid Packets
1. Artistic Structures, Inc.
2. Marine Contracting Group, Inc.
3. Glase Golf, Inc
4. QGS Development
B. Bridging Solutions Bid Review
C. KSGDI/Ragan Technical Solutions, Inc. Bid Reviews
D. Banks Engineering Bid Review
E. Bridging Solutions November 22, 2019 Email
F. Lakes 1,2, 3, 11&16 Bathymetric Analysis Results
o Mr. Faircloth indicated all the proposals received were in the package. They reached out to
all the bidders and asked that they be present for today's meeting so they can be
interviewed.
o Mr. Faircloth continued to state feedback was received from Banks Engineering, Kipp
Schulties, Regan and Bridging Solutions.
o Mr. Day asked if there were any questions or comments from the Board on the bids.
o Mr. Greeley had some interview questions related to the bids.
o The Board agreed to pay the inspection line item of $5,000 per the previous contract with
Bridging Solutions as requested.
FIFTH ORDER OF BUSINESS New Business
A. Contractor Interviews
1. Artistic Structures, Inc.
2. Marine Contracting Group, Inc
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December 9,2019 Cedar Hammock CDD
3. Glase Golf, Inc
4. QGS Development, Inc
o The question arose which bidders were present.
o The Board questioned the bidders present on various aspects of their proposals.
o Mr. Greeley had several questions for the bidders for which responses were provided.
o Further discussion ensued and a review of the Artistic Structures proposal was done with
some additional questions asked at which time the Board opted to award the contract for
the bridge work to Artistic Structures.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor awarding the contract for the bridge work to Artistic
Structures as per their bid dated November 19, 2019 for bridge
number 18 at 10 tons and number 9 at 10 tons. Based on Artistic
Structures bid option proposal as submitted, subject to review
and approval by Bridging Solutions and subject to agreement on
the final terms between the parties for review and approval of
contract terms by CDD counsel was approved.
o The Board interviewed Paul Cope from QGS Development, Inc.
o The Board interviewed Jack and Jimmy Glase with Glase Golf, Inc. Further discussion ensued
regarding line item 8 in their proposal. This line item was requested to be removed as it
relates to the disposal of bridges 8 and 19 and will be completed by Artistic Structures
within their proposal.
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
awarding Glase Golf, Inc with the bulkhead replacement contract
subject to agreement of final terms between the parties and
review and approval of contract terms by CDD counsel was
approved.
B. Bulkhead &Bridge Repair/Replacement Project Financing Discussion
o Discussion was had regarding financing of the project.
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December 9,2019 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor to obtain a loan from Valley National bank in the amount of
one million dollars at the quoted rate obtained by Mr. Day was
approved.
o Further discussion ensued regarding the loan and the use of District funds. Mr. Faircloth
recommended the Board draw down funds from the loan first and then begin using District
funds in order to have funds available should an issue arise elsewhere during the project.
After discussion the Board decided that District funds should be utilized before any draw
down on the loan occurred and that should an issue arise, they would obtain an additional
loan as necessary.
On MOTION by Mr. Day seconded by Mr. Greeley with all in favor
to move all roadway reserve funds to reserves bulkheads was
approved.
SIXTH ORDER OF BUSINESS Attorney's Report
o Mr. Faircloth updated the Board on comments received from counsel, providing an update
on the Bridging Solutions contract question as well an update on the status of the issues
with Tekram Services.
SEVENTH ORDER OF BUSINESS Engineer's Report
o None.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of November 19, 2019 Meeting
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the minutes of November 19, 2019 meeting were approved
as amended with minor changes to lines 43 and 48.
B. Acceptance of the Financial Report
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
the acceptance of the financial report was approved.
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December 9,2019 Cedar Hammock CDD
On MOTION by Mr. Martino seconded by Mr. Day with all in favor
that the money market funds be moved to the bank with the highest
interest while making sure the funds remained fully insured was
approved.
C. October 25,2019 Field Management Report
o The field management report was reviewed with the Board. Mr. Day will follow-up with
Mr. Kurtzeborn regarding the items that need to be addressed.
D. Follow-Up Items
o Discussion ensued regarding the status of the water use permit renewal. Also discussed
was the Campus Suite contract.
i. Public Risk Underwriters of Florida, Inc. November 25, 2019 Email
o Mr. Faircloth reviewed the email with the Board.
NINTH ORDER OF BUSINESS Supervisors Requests
o None.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Martino seconded by Mr. Bally with all in
favor the meeting was adjourned at 5:02 pm.
;e1retary Chairman/Vice-h. man
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