Forest Lakes MSTU Agenda 02/04/2020 FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 8300 Radio Road
Naples,Fla.34104
AGENDA
FEBRUARY 4,2020
I. CALL TO ORDER
II. ATTENDANCE
Advisory Committee:
Marianne Fanning—Chair(4/21/2022) George E. Fogg (4/21/2020)
Barbara Bell—Vice Chair(4/21/2023) John Goody(4/21/2023)
Richard Barry(4/21/2022)
Staff:
Michelle Arnold—Director
Dan Schumacher—Project Manager
Contractors:
Aaron Gross—Ground Zero Landscaping
Wendy Warren—Premier Staffing (Transcription)
II. APPROVAL OF AGENDA
III. APPROVAL OF MINUTES—JANUARY 7, 2020
IV. CONTRACTOR REPORTS
A. Ground Zero Landscaping—Aaron Gross
V. PROJECT MANAGERS REPORT
A. BUDGET REPORT.
B. Status Report:
1. Roadway Signage.
2. Lake#18 Water Quality—Quote.
C. Procurement:
1. RFQ—Cable Fence Repair.
2. RFQ—Staff Gauges: Survey& Install.
VI. NEW BUSINESS
A. Stormwater Pipes & Easements.
VII. ONGOING BUSINESS
VIII. PUBLIC COMMENTS
IX. ADJOURNMENT
NEXT MEETING
MARCH 3, 2020 - 10:00 AM
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES, FL 34112
(239) 261-5497
February 4, 2020 Forest Lakes MSTU 1/1
MINUTES
FOREST ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
LAKES 3299 East Tamiami Trail-Suite 103,Naples,FL 34112
MINUTES
JANUARY 7,2020
I. CALL TO ORDER
Chair Fanning called the meeting to order at 10:02 A.M.
A quorum of five was present.
II. ATTENDANCE
Advisory Committee Marianne Fanning—Chair
Barbara Bell—Vice Chair
Richard Barry
George Fogg
John Goody
Staff Michelle Arnold—Director(Excused)
Dan Schumacher, Collier County—Project Management
Rosio Garcia, Collier County—Asset Management
Contractors Scott Hane, Ground Zero Landscaping—Grounds Maintenance
Wendy Warren, Premier Staffing—Transcription
Community Attendees Doug Burnham, Quail Run GC—General Manager
Rick Korb, Quail Run GC—Board President
III. APPROVAL OF AGENDA
Ms. Bell moved to approve the Agenda for the Forest Lakes Roadway and Drainage M.S.T.U. as
presented.
Second by Mr. Fogg. Carried unanimously 5- 0.
IV. APPROVAL OF MINUTES—DECEMBER 3,2019
Mr. Barry moved to approve the minutes of the December 3, 2019 Forest Lakes Advisory Committee
subject to the following changes:
Page 3, Item IV. Project Managers Report, B. Status Report, bullet 4: from "... Forest Lake Drive will
maintain the current speed limit of 20 mph.) ...,"to ... Forest Lakes Drive will maintain the current
speed limit of 20 mph. ...).
Second by Ms. Bell. Carried unanimously 5- 0.
V. CONTRACTORS REPORTS
A. Ground Zero Landscape Maintenance—Scott Hane
Mr. Hane reported on landscape maintenance as follows:
• Overall condition of landscaping is improving.
• Mulch will be ordered and applied based on Ground Zero's notification to Staff of
historical quantities.
Swales
January 7, 2020 Forest Lakes MSTU 1/4
MINUTES
The swales, serviced week ending January 5, 2019, are again filled with water.
VI. PROJECT MANAGERS REPORT
A. Budget Report
Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, dated January 7, 2020"
for FY-20:
• FY-20 Ad Valorem property tax revenue budget is $295,800.00, an increase of 4.14%.
• Total revenue FY20 is $525,243.00 including carry forward transfers and contributions
(minus a 5%reserve of$14,800).
• Operating Expense Budget is $173,900.00 of which $66,652.19 is committed; $31,889.12
expended.
• Unencumbered Operating Expense funds available are $75,358.69.
• The Capital Outlay balance remaining of$155,848.00 reflects a commitment of$17,595.00
to Lykins-Signtek for Roadway Signage.
• $1,000.00 budgeted for mulch is adequate.
• Hart's Electric invoices for recent work total $1,391.18. Line 28 commitment balance is
$2,608.82.
• Improvement General Funds, Line 37, are available to finance special projects or operating
expense shortages with a budget amendment approved by the Board of County
Commissioners.
• Transfers to 111, Line 39, is for Staff salaries.
• Budget Transfers from Appraiser and Tax Collector, Lines 41 and 42, are fees billed by the
appropriate entities.
• Unallocated budget funds are credited to Capital Outlay.
• Reserves of$113,400.00, line 45, are adequate.
• Total available balance is $403,073.64.
November 5, 2019 Budget
The inaccurate Budget Remainder reflected on Line 36, Operating Expense, in the amount of
$80,933.88, resulted from a double entry on Line 20, Other Contractual, for Ground Zero. The
error was corrected on the December 3, 2019 budget.
B. Status Report
1. Roadway Signage
• A Notice-to-Proceed was issued to Lykins-Signtek for installation of forty-five (45) street
and roadway traffic signs and ten (10) golf cart crossing signs in the community.
• Mr. Schumacher requested a commitment from Lykins-Signtek to prioritize installation for
the end of January.
2. Sidewalk Lighting
Hart's Electric replaced twenty (20) lamp outages. Two (2) Contactors, electrically controlled
switches, identified as defective during circuit testing required structural repair.
C. Procurement
1. RFQ—Cable Fence Repair
Mr. Schumacher met with Arc Tech Fencing to review and request a quote for repair to five
(5) Cable fences abutting Quail Run lakes.
January 7, 2020 Forest Lakes MSTU 2/4
MINUTES
A Purchase Order can be issued for the work if the quote is under$3,000.00. The project will
be sourced through Bid Sync as a"Quick Quote" in accordance with County procedure if the
price exceeds that threshold.
Power Washing
Determination of responsible entity and options to remove potential mold accumulation from
the fence will be added to the February 2020 Agenda.
2. Staff Gauges: Survey & Install
A Request for Quote (RFQ)to survey and install Staff Gauges was submitted to the
Procurement Services Division for review.
• The Procurement Division will offer the opportunity to bid the project to the County
approved engineering firm in the queue. If the pricing levels are within pre-established
guidelines, Procurement will award the contract to the firm.
• The survey will use the same "data points"as Collier County Stormwater Management.
• One (1) gauge will be placed at the outfall of Lake#5.
• The second gauge location being considered is Lake#15, near the tennis courts between
the Emerald Greens and Fairways condominiums.
Mr. Schumacher will update the Committee on the project status at the February meeting.
VII. NEW BUSINESS
A. Stormwater Pipes & Easements
Rosio Garcia, data input specialist for the County's Cartegraph Asset Tracking and Work
Maintenance Inventory System reported on the status of research into MSTU-initiated Easements
recorded within the Forest Lakes community.
The following documents were distributed for reference:
• A Quail Run Easement Search Document from the official land records.
• A color-coded Community Map indicating Easement Areas with Folio(parcel ID)numbers.
• A diagram of the Community highlighting the Quail Run Golf Course and Forest Lakes roads
and streets.
The goal of this effort is to ascertain which of the easements noted therein are recorded with the Clerk of
Courts,determine what M.S.T.U`s assets may(or may not)be installed in these areas, and project costs for
maintenance, refurbishment, or replacement of these assets in coming years.
Mr. Schumacher will update the committee on progress at the February monthly meeting.
VIII. ON GOING BUSINESS
A. Lake# 18 Water Quality and Fountain Installation Consideration
Mr. Schumacher will meet with SWFL Water Testing, a party recommended by Mettauer
Environmental, and secure a tiered quote for various levels of analysis of water testing. The analysis
will determine whether installation of a fountain or aerator would provide treatment for any issues
needing to be addressed.
The quote will be presented to the Committee for consideration at the February 2020 meeting.
January 7, 2020 Forest Lakes MSTU 3/4
MINUTES
B. Weir Maintenance
Road Maintenance, the division responsible for weir maintenance, advised clean-up of debris
accumulation at the weir is scheduled in two (2)to four(4) weeks. As requested by the Committee,
Mr. Schumacher will obtain the maintenance schedule from Road Maintenance Division.
C. Drain Grate Maintenance
The Committee inquired regarding the party responsible for removing debris from the roadway
drainage grates, noting two (2) grates on Forest Lakes Boulevard, in the vicinity of the Turtle Lakes
Condominium Association, should be cleaned.
Mr. Schumacher will:
• Inventory the drainage grates and Request a Quote from Ground Zero Landscaping for
routine maintenance of the item.
• Amend Ground Zero's Landscaping contract to include grate drainage clearing
maintenance.
D. Quail Run -Australian Pines
Members discussed the contents of the letter dated November 15, 2019, from Albert English,
Director of Road Maintenance, distributed by Doug Burnham, General Manager, Quail Run Golf
Club at the December 3, 2019 meeting.
Rick Korb, President Quail Run Golf Club, requested Ms. Arnold provide the forms required to
initiate an amendment to the Forest Lakes Roadway and Drainage M.S.T.U. Ordinance.
IX. PUBLIC COMMENTS
None
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned by the
Chair at 11:36 P.M.
NEXT MEETING: FEBRUARY 4,2020- 10:00 A.M.
FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE,NAPLES,FL 34105
(239)261-5497
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
Marianne Fanning, Chair
The Minutes were approved by the Committee on ,2020 as presented , or
as amended .
January 7, 2020 Forest Lakes MSTU 4/4
FOREST LAKES MSTU
FUND 159
February 4,2020
Budget Remainder
FY-20 Vendor Item PO# Budget Commitments Expenditures
1 CUR AD VALOREM TAX $ (295,800.00) $ - $ (255,670.56) $ (40,129.44)
2 DEL AD VALOREM $ - $ - $ -
3 OVERNIGHT INTEREST $ - $ - $ (452.56) $ 452.56
4 INVESTMENT INTEREST $ - $ - $ (1,441.21) $ 1,441.21
5 INTEREST TAX COLLECTOR $ - $ - $ - $ -
6 REVENUE STRUCTURE $ (295,800.00) $ - $ (257,564.33) $ (38,235.67)
7 CARRY FORWARD GEN $ (220,800.00) $ - $ - $ (220,800.00)
8 CARRY FORWARD OF ENCUMB AMT $ (23.443.00) $ - $ - $ (23,443.00)
9 TRANSFER FROM PROPERTY APPR. $ - $ - $ -
10 NEG 5%EST REV $ 14,800.00 $ - $ - $ 14,800.00
11 TRANSFERS&CONTRIB $ (229,443.00) $ - $ - $ (229,443.00)
12 TOTAL REVENUE $ (525,243.00) $ - $ (257,564.33) $ (267,678.67)
13 Workers Compensation $ 100.00 $ 1.87 $ - $ 98.13
14 PERSONAL SERVICE $ 100.00 $ 1.87 $ - $ 98.13
15 ENGINEERING FEES $ 10,000.00 $ - $ - $ 10,000.00
16 ENGINEERING FEES OTHER $ 2,500.00 $ - $ - $ 2,500.00
17 INDIRECT COST REIMBURS Collier County Direct Pay $ 5,100.00 $ 2,550.00 $ 2,550.00 $
18 INTERDEPT.PAYMENT Collier County Direct Pay $ 500.00 $ - $ - $ 500.00
19 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500198908 $ 30,000.00 $ 14,307.35 $ 692.65 $ 15,000.00
Ground Zero Grounds Maintenance 4500198908 $ 24,345.00 $ 20,655.00
Mettauer Routine Lakes Maintenance 4500198905 $ - $ 4,725.00 $ 1,575.00
20 OTHER CONTRACTUAL $ 80,000.00 $ 29,070.00 $ 22,290.00 5 28,700.00
21 OTHER CONTRACTUAL Bonness Inc. Sidewalk Repairs 4500200192 $ 10,000.00 $ 5,075.19 $ 4,924.81
22 ELECTRICITY FP&L Electricity Direct Pay $ 15,000.00 $ 8,150.11 $ 3,749.89 $ 3,100.00
23 WATER AND SEWER City of Naples Reclaimed Water Direct Pay $ 2,000.00 $ 1,153.24 $ 346.76 $ 500.00
24 RENT EQUIPMENT JM Todd Copier/Printer Lease(shared) 4500199713 $ 300.00 $ 133.08 $ 133.06 $ 33.88
25 INSURANCE GENERAL Collier County Insurance Direct Pay $ 400.00 $ 200.00 $ 200.00 $ -
FIS Irrigation Parts 4500198910 $ -
FIS Irrigation Parts 4500200820 $ 250.00
FIS Irrigation Parts 4500200747 $ 250.00
26 SPRINKLER SYSTEM MAIN $ 1,500.00 $ 500.00 $ - S 1,000.00
27 MULCH Forestry Resources Mulch $ 1,000.00 $ - $ - $ 1,000.00
28 LIGHTING MAINTENANCE Harts Electric Light Pole Relamps 4500198925 $ 7,500.00 S 2,608.82 $ 1,391.18 $ 3,500.00
29 LICENSE&PERMITS $ 2,000.00 $ - $ - $ 2,000.00
30 OTHER MISCELLANEOUS Premier Staffing Transcriptionist 4500198924 $ 3,500.00 $ 2,064.44 $ 935.56 $ 500.00
31 OFFICE SUPPLIES $ 300.00 $ - $ - $ 300.00
JM Todd Monthly Lease(shared)New 4500201393 $ 99.22
32 JM Todd Monthly CPC (shared) 4500199712 $ 247.10 $ 52.90 $ (300.00)
JM Todd Month CPC(Shared)New 4500201396 $ 150.00
COPYING CHARGES $ 300.00 $ 498.32 $ 52.90 $ (249.22)
33 FERT HERB CHEM $ 1,500.00 $ - $ - $ 1,500.00
34 OTHER OPERATING SUPPLIES $ 300.00 $ - $ - $ 300.00
35 OTHER TRAINING $ 200.00 $ - $ - $ 200.00
36 OPERATING EXPENSE $ 173,900.00 $ 61,233.34 $ 37,357.19 $ 75,309.47
Lykins Signtek Roadway Signage 4500197353 $ 17,595,00 $ -
37 IMPROVEMENTS GENERAL $ 173,443.00 $ 17,598.00 $ - $ 165,848.00
38 CAPITAL OUTLAY $ 173,443.00 $ 17,595.00 $ - $ 155,848.00
39 TRANS TO 111 UNINCOR $ 54,400.00 $ - $ - $ 54,400.00
40 TRANSFERS $ 54,400.00 $ - $ - $ 54,400.00
41 Budget Trans from Appraiser $ 2,700.00 $ - $ 1,183.20 $ 1,516.80
42 Budget Trans from Tax Collector $ 7,300.00 $ - $ 5,816.02 $ 1,483.98
43 TRANSFERS CONST $ 10,000.00 $ - $ 6,999.22 $ 3,000.78
44 RESERVES FOR FUTURE CONST $ 113,400.00 $ - $ - $ 113,400.00
45 RESERVES $ 113,400.00 $ $ - $ 113,400.00
46 TOTAL EXPENDITURES 5 525,243.00 $ 78,830.21 $ 44,356.41 $ 402,058.38
176,394,909 FY-10 Final Taxable Value
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,428,196 FY-18 Oct Taxable Value
202,132,375 FY-19 Oct Taxable Value
210,499,015 FY-20 July Estimate Taxable Value
•
4.14% Adj.FY-19 to FY-20
Property Tax Summary Operating Budget Summary Millage Summary
FY 20 FY 19 Debt Service Operations Total
FY-20 July Estimate Taxable Value 210,499,016 Millage: 1.4052 1.3793 2.5948 1.4052 4.0000
Revenue: $295,793 $278,801 $546,200 $295,800 $842,000