Backup Documents 01/28/2020 Item #16D 2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 60 2
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Dawn Whelan Community and Human s 1/14/20
Services
2. County Attorney Office County Attorney OfficeDab \le IQ C)
3. BCC Office Board of County
Commissioners
—Ty-)1 I.'33'as
4. Minutes and Records Clerk of Court's OfficeN
,(J
1 " ta2$0 ,.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Rachel Brandhorst,Grant Coordinator, Phone Number 239-252-4230
Contact/ Department _ Communi and Human Services 239-398-8932
Agenda Date Item was Ak Q r j ag I2t7Ra Agenda Item Number 16D a
Approved by the BCC
Type of Document Amendment Number of Original 9
Attached Documents Attached
PO number or account
number if document is N/A
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable colu •, Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? Si* O RMB
2. Does the document need to be sent to another agency for addi oval signatures? es, RMB
provide the Contact Information(Name;Agency;Address;Ph e)on an .•. ed sheet.
3. Original document has been signed/initialed for legal sufficiency. • documents to be RMB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the RMB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's RMB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip RMB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/28/2020 and all changes made during RMB N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. g.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
Instructions 16 0 2
DLC:
1) Please send 1 Chairman signed DLC agreement to:
Nancy Dauphinais, COO
David Lawrence Center
6075 Bathey Ln
Naples, FL 34116
2) Please send 1 Chairman signed DLC agreement to:
Rachel Brandhorst/Dawn Whelan
Grant Coordinator
Collier County Government
3339 Tamiami Trail East
Building H, Suite 211
Naples, FL 34112
CCSO:
3) Please send 1 Chairman signed CCSO agreement to:
Marien Ruiz
Collier County Sheriff's Office
3319 Tamiami Trail E.
Naples, FL 33112
4) Please send 1 Chairman signed CCSO agreement to:
Rachel Brandhorst/Dawn Whelan
Grant Coordinator
Collier County Government
3339 Tamiami Trail East
Building H, Suite 211
Naples, FL 34112
NAMI:
5) Please send 1 Chairman signed NAMI agreement to:
Pam Baker
Executive Director/ CEO
NAMI of Collier County, Inc.
6216 Trail Boulevard
Naples, FL 34108
6) Please send 1 Chairman signed NAMI agreement to:
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 0 2
Rachel Brandhorst/Dawn Whelan
Grant Coordinator
Collier County Government
3339 Tamiami Trail East
Building H, Suite 211
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 6 0 2
MEMORANDUM
Date: January 30, 2020
To: Rachel Brandhorst, Grant Coordinator
Community & Human Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Agreement #CJMHSA w/
CCSO — Amendment #002
DLMHC, Inc. —Amendment #001
NAMI — Amendment #003
Enclosed please find a fully executed original of each of the documents referenced
above (Agenda Item #16D2), approved by the Board of County Commissioners on
Tuesday, January 30, 2020.
The Minutes & Records Department has retained the original as part of the Board's
Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Enclosure
Enclosures (4)
1602
MEMORANDUM
Date: January 30, 2020
To: Marien Ruiz,
Collier County Sheriff's Office
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Agreement CJMSHA
Enclosed please find an original of the document referenced above (Agenda Item
#16D2), approved by the Board of County Commissioners on Tuesday, January 28,
2020.
The Minutes & Records Department has retained a copy as part of the Board's Official
Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Enclosure
Enclosure
16 0 2
MEMORANDUM
Date: January 30, 2020
To: Nancy Dauphinais, COO
David Lawrence Center
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 1st Amendment to Agreement CJMHSA-001
Enclosed please find an original of the document referenced above (Agenda Item
#16D2), approved by the Board of County Commissioners on Tuesday, January
30, 2020.
The Minutes & Records Department has retained the original as part of the
Board's Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Enclosure
Enclosure
1 6 0 2
MEMORANDUM
Date: January 30, 2020
To: Pam Baker, CEO
NAMI of Collier County, Inc.
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 3rd Amendment to Agreement CJMHSA-003
Enclosed please find an original of the document referenced above (Agenda Item
#16D2), approved by the Board of County Commissioners on Tuesday, January 30,
2020.
The Minutes & Records Department has retained the original as part of the Board's
Official Records.
If you have any questions, please contact me at 239-252-7240.
Thank you.
Enclosure
Enclosure
1 6 0 2
THIRD AMENDMENT TO AGREEMENT CJMHSA-002 BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
COLLIER COUNTY SHERIFF'S OFFICE
This Amendment, is entered into this '�11
o�S day of w�..,. 2020, by
and between the Collier County Sheriff's Office hereinafter referred to s Subrecipient and Collier
County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY,"
collectively stated as the "Parties."
WHEREAS, on July 11, 2017, the County and Subrecipient entered into an agreement for
Subrecipient to provide "FIRST grant services"to Collier County residents (hereinafter referred to
as the "Agreement"); and
WHEREAS, on June 26, 2018 the Board of County Commissioners approved the First
Amendment to the agreement which defined a successful discharge, clarified the quarterly CIT
training requirement, revised the Planning Council requirements, reflected staffing changes, and
outlined subrecipient match obligation; and
WHEREAS, on April 23, 2019 the Board of County Commissioners approved the Second
Amendment to the agreement which updated Section 16, revised contact information, modified
Exhibit C and replaced Exhibit H-1; and
WHEREAS, the parties desire to modify the budget to shift salaries from the Reintegration
Specialists to benefits, adjust the Program Year 3 grant budget to add a new line item for benefits
and decrease salaries by the same amount and modify Exhibit C to revise staffing levels and
Exhibit F to provide clarification on financial penalties and add language to allow budget shifts;
and
WHEREAS, the effective date of this amendment shall be July 1, 2019;
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties
agree to modify the Agreement as follows:
Words Hugh are deleted; Words Underlined are added.
1. Exhibit C, C-2, Administrative Tasks is amended as follows:
EXHIBIT C-Task List
* * *
C-2 ADMINSTRATIVE TASKS
C-2.1 Staffing
1
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J. 2
, -
C-2.1.1. The Grantee shall assign and maintain the following staff, as detailed in the Grantee's
Application and supported by this Grant Agreement, through a subcontract or subgrant agreement
• with CCSO:
C-2.1.1.1. 2.0 FTE Discharge Planner;
C-2.1.1.2. 0.20 FTE D/C Plan Supervisor/Program Evaluation Team;
C-2.1.1.3. 0.16 FTE Grants Coordinator
C-2.1.1.4. 0.17 Grants Fiscal Clerk
C-2.1.1.5. 0.40 Reintegration Manager
C-2.1.1.6. 0.50 FTE Reintegration Program Supervisor;
C-2.1.1.7. 0.15 FTE Reintegration Specialist#1;
C-2.1.1.8. 0.15 FTE Reintegration Specialist#2;
C 2.1.1.9. 0.15 FTE Reintegration Specialist#3;
C-2.1.1.4-87. 0.20 0.46 FTE Reintegration Specialist#4; and
C-2.1.1.448. 4-0 0.097 FTE Reintegration Specialist#5.
2. Exhibit F- Method of Payment, Payment Methodology is amended as follows:
EXHIBIT F-METHOD OF PAYMENT
F-1.2. The County shall remit monthly payment to the Subrecipient
Program Period Program Period Amount
Program Year 1 Personnel $173,197
Supplies $1,500
Program Year 2 Personnel $173,196
Supplies $1,500
Program Year 3 Personnel $ 196 $135,668.82
Fringes $37,527.18
Supplies $1,500
Total Contract $524,089
Funds may be shifted between activities and program years without an amendment to allow
for full expenditure of grant funds by the end of program year 3.
The County shall withhold 10% from each reimbursement request and upon satisfactory
completion of the Subrecipient's program lifetime performance targets (CIT Training Target
Number: 240, CIT Training Minimum Annual Number: 192) and completion of the County
closeout monitoring, the County shall release all retainage held and any penalties assessed
throughout the term of the agreement, less any
failure to achieve a performance target grantor retained funds for these measures. Any
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penalties assessed throughout the term of the agreement shall be released, upon completion
of closeout monitoring, less any funds retained by the grantor, for failure to achieve those a
performance targets (E-1.1 and E-1.2) In the event that the Subrecipient terminates the
agreement prior to the end of the grant agreement it shall be at the discretion of the County to
release the retainage and any penalties funds assessed prior to the end of the Department of
Children and Families grant agreement with Collier County.
If the Subrecipient does not meet the same performance measure for six or more consecutive
months, the County shall apply a 10% penalty for all payments made to date. Corrective action
plans may be required and may result in a reduction in future funding under this Contract, at
the County's sole discretion.
F-2. The Subrecipient shall submit a final invoice for payment no later than 30 days after the
expiration of this Contract or after this Contract is terminated. Failure to do so will may result
in a forfeiture of all rights to payment and the County shall not honor any requests submitted
after the aforesaid time period. Any retainage payment (10%) for lifetime targets, and any
penalty funds assessed for those measures in Exhibit E, less any funds retained by the grantor
for failure to achieve a performance target, due under the terms of this Contract will be withheld
until the Final Program Status Report and Final Invoice are submitted, and the Close Out
Monitoring is completed and approved by the County. A Supplemental Invoice for any
retainage payment (10%) and any penalty funds, less any funds retained by the grantor for
failure to achieve a performance target must be submitted for payment no later than 30 days
after the expiration of this Contract or after this Contract is terminated.
F-5. Modification to the "Budget" may only be made if approved in advance. Budgeted fund
shifts among line items shall not be more than 10 percent of the total funding amount and does
not signify a change in scope. Fund shifts less than 10 percent may be handled administratively
and those that exceed 10 percent of the individual line item amount shall only be made with
Board approval.
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1 6 0 2
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person
or agent, have executed this Contract on the date and year first written above.
ATTEST: Collier County Sheriff's Office
CRYSTAL K. KINZEL, CLERK
•
��`/�� /
By:
, DEPU ' • • -
Attest as to Chairman's Title: Cri
signature only.
Date: , —'�
Approval for form and legality: COLLIER COUNTY
.A By: �.,G ,.
Jennife A. Belpedio Burt L. Saunders ,CHAIRMAN
Assistant County Attorn- -r �\\
Z Date: 11 2►$\aoaa
4
1602
THIRD AMENDMENT TO AGREEMENT CJMHSA-001 BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
DAVID LAWRENCE MENTAL HEALTH CENTER, INC.
xA4
This Amendment, is entered into this day of0.n AC ' , 2020, by
and between David Lawrence Mental Health Center, Inc. hereinafter , ferred to as Subrecipient
and Collier County, a political subdivision of the State of Florida, hereinafter referred to as
"COUNTY," collectively stated as the "Parties."
WHEREAS, on July 11, 2017, the County and Subrecipient entered into an agreement for
Subrecipient to provide "FIRST grant services"to Collier County residents (hereinafter referred to
as the "Agreement"); and
WHEREAS, on June 26, 2018 the Board of County Commissioners approved the First
Amendment to the agreement which defined a successful discharge, added staff to participant
ratio, provided clarification to the Planning Council requirements, outlined subrecipient match
obligation, modified Exhibit G, added Exhibit J and added Exhibit K; and
WHEREAS, on April 23, 2019 the Board of County Commissioners approved the Second
Amendment to the agreement which updated Section 16, revised contact information, modified
Exhibit C, Exhibit E and Exhibit G, replaced Exhibit H-1 and added Exhibit L; and
WHEREAS, the parties desire to modify the agreement to modify Exhibit C to revise
staffing levels and Exhibit F to provide clarification on financial penalties; and
WHEREAS, the effective date of this amendment shall be July 1, 2019;
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties
agree to modify the Agreement as follows:
Words St s-k-Through are Deleted; Words Underlined are added
*
1. Exhibit C, C-2 Administrative Tasks is amended as follows:
EXHIBIT C- TASK LIST
* * *
C-2 ADMINISTRATIVE TASKS
STAFFING
C-2.1. The Subrecipient shall assign and maintain the following staff, as detailed
in the County's Application and supported by this Grant Agreement, as evidenced
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1602 0 2
by Payroll Summary identifying staff and title and job description (submission
required upon hiring and at agreement execution through:
C-2.1.1 2-8 1.272 FTE Case Manager/Outreach Specialist;
C-2.1.2 0425 0.036 FTE Therapist;
C-2.1.3 0.025 FTE Therapist Supervisor;
C-2.1.4 0.375 FTE FIRST Program Supervisor;
C-2.1.5 0.1 FTE FIRST Clinical Director;
C-2.1.6 1.0 FTE Intake Clinician;
C-2.1.7 0.05 FTE Intake Clinical Director;
C-2.L8 0.5 FTE Grant Compliance Specialist;
C-2.1.9 0.1 FTE Program Support Staff;
C-2.1.10 0.05 FTE Accounting Director; and
2. Exhibit F- Method of Payment, Payment Methodology is amended as follows:
EXHIBIT F- METHOD OF PAYMENT
F-1 PAYMENT METHODOLOGY
* * *
F-1.4. The County shall approve payment requests following receipt of compliance with
the Exhibit C (1.1.1, 1.1.2.1, 1.2.1, 1.2,2, 1.3,) Exhibit D Tasks (D.1.2, D.1.3, D-2. D-3)
and Exhibit E Performance Measures (E.1.1 — E.1.6, and E.3.1-E.3.2.).
The County shall withhold 10% from each reimbursement request and upon satisfactory
completion of the Subrecipient's program lifetime performance targets (FIRST Program
Services Target Number: 300. FIRST Program Services Target Minimal Annual Number:
240) and completion of the County closeout monitoring, the County shall release all
retainage held and any penalties assessed •- -- _ - _ ._ -- = throughout the term
of the agreement, less any - . - - --. _ - - _ - - - - _ _ - - -- - _-
grantor retained funds for these measures. Any penalties assessed throughout the term
of the agreement shall be released, upon completion of closeout monitoring, less any
funds retained by the grantor, for failure to achieve those a-performance targets (E-1.1, E-
1.2, E-1.3, E-1.4, E-1.5, E-1.6, E-3.1 and E-3.2). In the event that the Subrecipient
terminates the agreement prior to the end of the grant agreement it shall be at the
discretion of the County to release the retainage and any penalties funds assessed prior
to the end of the Department of Children and Families grant agreement with Collier
County.
If the Subrecipient does not meet the same performance measure for six or more
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1 6 0 2
consecutive months, the County shall apply a 10% penalty for all payments made to date.
Corrective action plans may be required and may result in a reduction in future funding
under this Contract, at the County's sole discretion.
F-2. The Subrecipient shall submit a final invoice for payment no later than 30 days after
the expiration of this Contract or after this Contract is terminated. Failure to do so 444-may
result in a forfeiture of all rights to payment and the County shall not honor any requests
submitted after the aforesaid time period. Any retainage payment (10%) for lifetime
targets, and any penalty funds assessed for those measures in Exhibit E, less any funds
retained by the grantor for failure to achieve a performance target, due under the terms of
this Contract will be withheld until the Final Program Status Report and Final Invoice are
submitted, and the Close Out Monitoring is completed and approved by the County. A
Supplemental Invoice for any retainage payment (10%) and any penalty funds, less any
funds retained by the grantor for failure to achieve a performance target must be submitted
for payment no later than 30 days after the expiration of this Contract or after this Contract
is terminated.
3
• 1
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person
or agent, have executed this Contract on the date and year first written above.
ATTEST: David Lawrence Mental Health Center, Inc.
Crystar K. Kinzel, CLERK
_-\\;„
PaO itafLit3/4- ilk 4044
B
, DEPUTY-CLERK y
Attest as to Chairman's
Title: 12
,:innq+tiro;}r' U
Date: 1z -3I-2.01
Approval for form and legality: COLLIER COUNTY
By: AiegISitide4100.4
Jen er A. Belpedio Burt L. Saunders , CHAIRMAN
Assistant County Attorney
ov
Date: ‘V)-1?`AOaO
4
1 60 2
THIRD AMENDMENT TO AGREEMENT CJMHSA-003 BETWEEN
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
AND
NAMI COLLIER COUNTY, INC.
This Amendment, is entered into this G4� day of ant t.. , 2020, by
and between the NAMI Collier County, Inc., hereinafterftreferred to as Subrecipient and Collier
County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY,"
collectively stated as the "Parties,"
WHEREAS, on July 11, 2017, the County and Subrecipient entered into an agreement for
Subrecipient to provide "FIRST grant services"to Collier County residents (hereinafter referred to
as the"Agreement"); and
WHEREAS, on June 26, 2018 the Board of County Commissioners approved the First
Amendment to the agreement which defined a successful discharge, added staff to participant
ratio, provided clarification to the Planning Council requirements, outlined subrecipient match
obligation, modified Exhibit G, added Exhibit J and added Exhibit K; and
WHEREAS, on April 23, 2019 the Board of County Commissioners approved the Second
Amendment to the agreement which changed the Subrecipient's legal name, updated Section 16,
revised contact information, modified Exhibit C, Exhibit E and Exhibit G, replaced Exhibit H-1 and
added Exhibit L; and
WHEREAS, the parties desire to modify Exhibit F in the agreement to provide clarification
on financial penalties; and
WHEREAS, the effective date of this amendment shall be July 1, 2019
NOW, THEREFORE, in consideration of foregoing Recitals, and other good and valuable
consideration, the receipt and sufficiency of which is hereby mutually acknowledged, the Parties
agree to modify the Agreement as follows:
Words eleted--Words Underlined are added
1. Exhibit F- Method of Payment, Payment Methodology is amended as follows:
EXHIBIT F- METHOD OF PAYMENT
* * *
F-1.4. The County shall approve payment requests following receipt of compliance with the
Exhibit C (1.1.1., 1.1.2.1., 1.1.3, 1.2.1, 1.2.2, 1.3.1, 2.5.1.1 and 2.5.1.2), Exhibit D Tasks
(D.1.2 and D-1.3) and Exhibit E Performance Measures (E1.1 — E1.3) and provide
documentation of receipt of data for E-3.
F-1.4.1. The County shall withhold 10% from each reimbursement request and upon
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160 2
satisfactory completion of program lifetime performance targets (CIT Training Target
Number: 240, CIT Training Minimum Annual Number: 192) and completion of the county
closeout monitoring, the County shall release all retainage held and any penalties
assessed throughout the term of the agreement, less any-fps
retained for failure to achieve-a-pe�anee t grantor retained funds for these
measures. Any penalties assessed throughout the term of the agreement shall be
released, upon completion of closeout monitoring, less any funds retained by the grantor,
for failure to achieve those a--performance targets (E-2.1, E-2.2, E-2.3 and participation in
achieving the standards in E-3). In the event that the Subrecipient terminates the
agreement prior to the end of the grant agreement it shall be at the discretion of the County
to release the retainage and any penalties funds assessed prior to the end of the
Department of Children and Families grant agreement with Collier County.
F-1.4.2. If the Subrecipient does not meet the same performance measure for six or more
consecutive months, the County shall apply a 10% penalty for all payments made to date.
Corrective action plans may be required and may result in a reduction in future funding
under this Contract, at the County's sole discretion.
F-1.5. The Subrecipient shall submit a final invoice for payment no later than 30 days after the
expiration of this Contract or after this Contract is terminated. Failure to do so wiii may result in
a forfeiture of all rights to payment and the County shall not honor any requests submitted after
the aforesaid time-period.Any retainage payment(10%)for lifetime targets, and any penalty funds
assessed for those measures in Exhibit E, less any funds retained by the grantor for failure to
achieve a performance target, due under the terms of this Contract will be withheld until the Final
Program Status Report and Final Invoice are submitted, and the Close Out Monitoring is
completed and approved by the County. A Supplemental Invoice for any retainage payment(10%)
and any penalty funds, less any funds retained by the grantor for failure to achieve a performance
target must be submitted for payment no later than 30 days after the expiration of this Contract or
after this Contract is terminated.
SIGNATURE PAGE TO FOLLOW
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person
or agent, have executed this Contract on the date and year first written above.
ATTEST: NAMI Collier County, Inc.
CRYSTAL K. KINZEL CLERK
lt fatA"-- \' -4' By: ‘)4t. r)-t.e-g9/
est as to Chairs gu* c Cefj
Title:
signature only.
Date: 7-2` -2 71.20I 9
Approval for form and legality: COLLIER COUNTY
y
Jennifer A. Belpedio 09) Burt L. Saunders , CHAIRMAN
Assistant County Attorney C
a`
Date: agIao20
3