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12/16/2019 Minutes MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Regular Meeting of the Board of Supervisors of the Quarry Community Development District was held Monday December 16,2019 at 12:00 p.m. at Quarry Beach Club located at 8975 Kayak Drive, Naples, FL 34120 Present and constituting a quorum were: George Cingle Chairman Stanley T. Omland (by phone) Vice-Chairman Timothy B. Cantwell Assistant Secretary Lloyd Schliep Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Jere Earlywine-on the phone District Counsel Albert Lopez District Engineer Jeff Satfield CPH Engineering The following is a summary of the discussions and actions taken at the December 16,2019 Quarry Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order • Mr. Koncar called the roll and a quorum was established. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,authorizing Mr.Omland to attend by phone and vote during the meeting was approved. 5-0 SECOND ORDER OF BUSINESS Pledge of Allegiance • The pledge of allegiance was recited. THIRD ORDER OF BUSINESS Roll Call • Roll call was already established. December 16,2019 Quarry CDD FOURTH ORDER OF BUSINESS Approval of Agenda • Mr. Koncar asked if there were any changes to the agenda as presented. Mr. Om land requested a FEMA update as he has been in contact with their legal adviser and wished to provide an update to the Board. • Mr. Cantwell would like the discussion item added to 9A of the agenda for Mr. Lopez to provide a brief discussion on the Phase III shoreline status as well as an update on the schedule which was distributed to the Board. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,the meeting agenda was approved as amended. 5-0 FIFTH ORDER OF BUSINESS Public Comments on Agenda Items • There being no public comments,the next agenda item followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the Minutes of November 18,2019 • Mr. Koncar asked if there were any changes,corrections,deletions to the minutes. There being none, On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor, the minutes of the meeting of November 18, 2019 were approved as presented. 5-0 • Mr. Koncar indicated there was an audit selection committee meeting which was attended by three Board members. • The two proposals presented were from Grau and Associates and Berger,Toombs, Elam, Frank and Gaines and their rankings were reviewed. • The committee went through the selection process and unanimously selected Berger, Toombs, Elam, Frank and Gaines. • The question was asked why the committee selected Berger, Toombs, Elam, Frank and Gaines versus Grau and Associates whom had been their auditor. It was indicated both auditing companies qualified with very little difference between the two, but the committee felt Berger, Toombs, Elam, Frank and Gaines had more experience dealing 2 December 16,2019 Quarry CDD with community development districts, a larger staff and the cost comparison revealed Grau and Associate was$800-900 more expensive. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor, authorizing the Chair, District Counsel and District Manager to enter into negotiations for a contract for auditing services with Berger,Toombs, Elam, Frank and Gaines was approved. 5-0 • Mr. Koncar indicated normally at this point of the meeting there would be a discussion on the financials. However, they are currently reformatting the financials and will have updated November and December financials at the January meeting. SEVENTH ORDER OF BUSINESS Attorney's Report • None. EIGHTH ORDER OF BUSINESS Engineer's Report • Mr. Lopez discussed the request for the proposed dock additions which were received on December 11, 2019 and they have 30 days to respond and are currently in the process of reviewing these requests. • Mr. Cingle indicated they now have a home owner improvements request application process in place. He explained the CDD is responsible for the maintenance of the easement around the lake which is subject to fines and other penalties if these terms of the agreement for the easement with SFWMD are violated. • The process is as follows: o Description and/or plan for improvements request made for area. o Request reviewed by QCA to ensure all QCA guidelines are met. o If rejected,the QCA returns the request to the home owner. o If approved,the QCA forwards the request to the CDD to verify that the proposed improvement design is acceptable with regard to the easement. The CDD Engineer has 30 days to review the improvement design and accept or reject it. o The CDD will inform the QCA about the acceptance or rejection of the request. 3 December 16,2019 Quarry CDD NINTH ORDER OF BUSINESS Business Items A. Phase II/III Construction Items i. Discussion on Shoreline Repair Project — Phase II Walk-Through Inspection Results and Close-out • On December 3, 2019 Mr. Cingle, Greg Haas, Albert Lopez, John Morales and Brandon Dowling inspected the final completed areas from Phase II. All of the work was approved except for two items: the sod on Copper Canyon which is in the process of being planned and implemented, as well as,the loading area on Quarry Drive. • The loading area on Quarry Drive will be reestablished as a part of the Phase II contract, but will not be done until after Phase III is completed. Phase II will then be closed at that time. ii. Purchase Orders for Sampling Excavator Services from Quality Enterprises and ECS—Update • Item was not discussed. iii. Change Order for Phase III—Dock Utilities Disconnection Cost • Mr. Cingle stated numerous emails have been sent out to the homeowners affected by the disconnection of their utilities as Quality Enterprises removes the docks in order to re-establish the rip wrap under the dock ramps. The utilities must be disconnected,pulled back, taped off so that Quality Enterprise can efficiently and safely remove the docks, repair the rip wrap underneath and put the docks back. • Due to a homeowner not complying with the request,a change order to QE was required for the not to exceed amount of$1,680 for electrician and plumber services. The amount includes enough funds for the existing issue and two emergency disconnections in the future. • The question was asked whether the resident had just not responded to the email request, and the answer was that the home was vacant. Mr. Cantwell questioned whether the funds being spent will be recoverable. Mr. Cingle explained that Mr. Earlywine indicated that costs could be recovered through a lawsuit against the homeowner. • Further discussion ensued regarding this matter. 4 December 16,2019 Quarry CDD On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor,change order for phase III for dock utilities disconnection for QE in the amount not to exceed$1,680 was approved. 5-0 • A resident had a question as it relates to the dock disconnection. The Board provided the answers and further discussion ensued on this matter. B. HOA/CDD Transition Items i. Lake and Preserve Maintenance RFP—Status of RFP submittal and Contractor Responses • Mr. Lopez discussed the schedule and stated that the Phase III completion date is still February 28, 2020. • It was noted Slate Court was completed out of order due to rock availability. • Mr. Lopez stated the only thing pending on Slate Court is the sod which they will be taking care of this week. Further discussion ensued regarding this matter. • Regarding the 2020 lake maintenance contract: Mr. Cingle mentioned he was working with Will Elliott from CES, who has not seen the Lake Maintenance Specification. Mr. Cingle indicated that Mr. Elliott has been talking to the QCA employees about the Ecoharvester, and that Mr. Elliott must receive the Specification soon. Mr. Koncar indicated the Board had not approved the issuance of the specification yet,but once they do,the specification can be sent out. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the issuance of the RFP for lake maintenance to CES for consideration was approved. 5-0 • Mr. Cantwell asked Mr. Koncar to send out an update on where they stood with the preserve maintenance which included a proposal from CPH. He will review this. The QCA contract is with Woods and Wetlands for the preserve maintenance which expires at the end of this year. • Discussion ensued regarding the new contract, costs and the individuals responsible for maintaining this area. 5 December 16,2019 Quarry CDD • The South Florida Water Management District inspection does not have the manpower to go out and inspect and this could take as long as five-years or sooner, but only if a complaint has been filed. • Discussion was had regarding the conservation easement agreement that was dated May 9, 2000 between Quarry and the Corkscrew Regional Economics Eco System Watershed Land and Water Trust coming known as CREW. • Extensive discussion was had on this matter. • Mr. Koncar discussed the RFP Lake Maintenance bid. He mentioned in the past they had a pre-bid conference for those who wished to bid on the project. He mentioned a date had not been decided and questioned when the proposals are due. • Further discussion ensued on this matter. On MOTION by Mr. Flister seconded by Mr.Schliep with all in favor the CPH proposal for preserve maintenance review in the amount of$10,756 for basic services was approved. 5-0 fl • A resident asked a question as it relates to the wetlands and the Board provided a response and further discussion ensued on this matter. ii. Assignment of Golf Club/HOA Agreement — Discussion on Golf Club Pond and Preserve Maintenance;Consideration of Additional Engineering Review • Mr. Cingle shared the importance that the homeowners are directly assessed by CDD for annual maintenance. However, he noted, there are agreements with other entities who do not pay through the tax rolls and one of the entities is the Golf Club and another is the HOA. • As it relates to the Golf Club,the Board would like to perform a study which analyzes the current requirements of the Golf Club in terms of their technical maintenance responsibility, as well as the responsibility of three lakes which are currently owned by the Golf Club, but they have requested the CDD take over maintenance responsibility for them. • Mr. Lopez provided the plan of action. 6 December 16,2019 Quarry CDD • Per Mr. Lopez, upon review it is noted the CDD owns 388 acres of lake care and the Golf Club owns about 18 acres. Since this has been identified,the next step would be to do a site visit to check the quality of the lakes, see what needs to be repaired and what needs to be maintained. • They will review what action needs to be taken on these lakes. After further discussion, it was indicated this process will be broken up into two phases. One being a physical inspection to see what plans need to be initiated. • Discussion ensued on what is the proper action to be taken toward those lakes. The CDD will determine what the ongoing fees will be, as well as determinating whether the CDD would like to assume the responsibility and if they do, how much the Golf Club would be charged for this transfer of responsibility. C. Property Due Diligence Items i. Update Regarding CDD Supervisor Notebooks and Related Property Ownership Analysis • Mr. Earlywine and Mr. Haber provided an update to the Board. • Mr. Haber indicated there are two agenda items and they are sort of related which are items 9Ci and 9Cii. • Mr. Haber stated himself, Mr. Omland, Mr. Earlywine and the engineer had a call to discuss the status of items 9Ci. • Mr. Omland provided a brief overview of the current phase of the notebook. He indicated the next goal for completion or at least the delivery of the notebook to the Board. The goal was originally set for this month, but he would think next month since the package has evolved. • The content of the notebook will include about 100 pages of support documentation so perhaps a one-page summary of what documents are and then an acknowledgement that the full document can be made available through Mr. Koncar's or Mr. Earlywine and Mr. Haber's office. The hope is that they can advance this for distribution to the board at the January meeting. • Mr. Haber stated item 9Cii discussed specifically about the assumption of the seawall and beach maintenance by CDD. As part of the preparation of the notebook, one of the things 7 December 16,2019 Quarry CDD his office and Mr. Lopez's office was looking at is who has responsibility. They looked at actual conveyance documents. • Further discussion ensued regarding this matter. ii. Discussion Regarding Assumption of Seawall and Beach Maintenance by CDD • Item discussed under 9Ci. D. Litigation Items i. Discussion on Phase I Contractor Settlement Funds • Mr. Earlywine provided a brief overview on the status of this litigation. Discussion ensued regarding the settlement fund and 0& M. ii. Declaration of Shade Session for January 2020 • Mr. Koncar indicated they will need a motion to approve a Shade Session. • Mr. Earlywine stated there are certain statutory requirements which needs to be placed into the records today and be part of the minutes. • He anticipates having a Shade Session at the January 22, 2020 meeting starting at 12:00 pm lasting approximately one hour. In attendance would be Michael Traficante, Wes Haber, himself, the Board of Supervisors, Bob Koncar and a court reporter. They will be holding this session for the purpose of discussing negotiation of litigations expenditure in connection with the BG Mines. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor a Shade Meeting scheduled at the regular January 22, 2020 meeting at 12:00 pm to last one hour was approved. 5-0 • Mr.Cingle indicated Mr.Wes Haber who was on sabbatical for six months as of December 1, 2019, and has returned to work with the Quarry CDD. He will be working with Mr. Earlywine to get back up to speed. They welcome Mr. Haber back and appreciates the efforts of both Mr. Haber and Mr. Earlywine. iii. P.O.s for QE Sampling Excavator& ECS • Mr. Cingle updated the Board with regard to the BG Mine litigation. The original plan was to use a QE excavator on a barge, but it was discovered that the barge and the excavator would not fit under the bridge. They had to hire ECS for the mini-excavator work on Boulder Lake. Sod was damaged by the mini-excavator at Nautical Landing, and 8 December 16,2019 Quarry CDD a purchase order was required to fix the sod. This work has now been completed and approved. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor issuance of a purchase order to obtain services for the use of an excavator and replacement of damaged sod for work at Boulder Lakes was approved. 5-0 • Mr. Cantwell provided an update on FEMA. He received a call from their counsel Tony Ettore who they hired to help with the appeal. Mr. Cantwell received a report from Mr. Ettore which he updated the Board. • Mr. Cantwell asked Mr. Omland to provide his observation and input on this matter. • Mr. Omland believes there is hope to be optimistic and provided his input. No timetables from FEMA are available. • Further discussion ensued on this matter. On MOTION by Mr. Orn land seconded by Mr. Cantwell with all in favor to consider an amount not to exceed$5,000 allocation for the continuous efforts to pursue the FEMA reimbursement application of the construction cost was approved. 5-0 • Mr. Cingle indicated that the Fieldstone Drainage Improvement Project has been reviewed with the contractor, who is obtaining the necessary parts. Mr. Cingle will be alerting home owners in advance about the Project. • Mr. Cingle also stated the same for the Spinner Cove Seawall Repair Project-there was an extensive meeting with the chosen contractor. They reviewed the site, and the contractor identified several areas which were important to repair. • Mr. Cingle recommended additional work at an extra cost of$840 for the Spinner Cove Project so that all open gaps along the top of the seawall are sealed as well as making additional repairs to the berm. On MOTION by Mr. Cingle seconded by Mr. Cantwell with all in favor an extra $850 for work at Spinner Cove was approved. 5-0 9 December 16,2019 Quarry CDD E. New Business Items i. Status of CDD Website Development and Roll-out Plan • Mr. Koncar and Mr. Earlywine have worked on the contract for Campus Suite which will be provided to the Chair for execution then Campus Suite has a 30-day period to roll out the new website. Mr. Koncar hopes by the January meeting to have the new website in place. ii. Storage Costs from SDS—Inframark Proposal • Inframark received a bill from SDS on storage. SDS stated they had an additional storage bill in the amount of$357. Mr. Koncar wanted to bring this to the Boards' attention and if there is no objection to go ahead and have this paid. • Discussion ensued having this service under Inframark. Mr. Koncar will follow-up on this and provide the cost for this service. iii. Establishment of Committees • Item was tabled. • However, Mr. Cingle stated formal committees that are established are subject to the Sunshine Law. • Mr. Cantwell provided his input on this. TENTH ORDER OF BUSINESS Supervisor Requests • Mr. Cantwell asked if there has been any news on the commercial property and the disposition of assessing commercial properties within the Heritage Bay Umbrella Association. He was informed no. ELEVENTH ORDER OF BUSINESS Audience Comments • Audience comments were received. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting adjourned. 5-0 J (91';(i C Cha'rperson/ce-Ch irperson 10 MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Regular Meeting of the Board of Supervisors of the Quarry Community Development District was held Monday December 16,2019 at 12:00 p.m.at Quarry Beach Club located at 8975 Kayak Drive, Naples, FL 34120 Present and constituting a quorum were: George Cingle Chairman Stanley T. Omland (by phone) Vice-Chairman Timothy B. Cantwell Assistant Secretary Lloyd Schliep Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Jere Earlywine-on the phone District Counsel Albert Lopez District Engineer Jeff Satfield CPH Engineering The following is a summary of the discussions and actions taken at the December 16,2019 Quarry Community Development District's Board of Supervisors Meeting. A. Call to Order Mr. Koncar called the roll and a quorum was established. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,authorizing Mr.Omland to attend by phone and vote during the meeting was approved. 5-0 B. Pledge of Allegiance The pledge of allegiance was recited. C. Roll Call Roll call was already established. December 16,2019 Quarry CDD D. Approval of Agenda Mr. Koncar asked if there were any changes to the agenda as presented. Mr. Omland requested a FEMA update as he has been in contact with their legal adviser and wished to provide an update to the Board. Mr. Cantwell would like the discussion item added to 9A of the agenda for Mr. Lopez to provide a brief discussion on the Phase III shoreline status as well as an update on the schedule which was distributed to the Board. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor,the meeting agenda was approved as amended. 5-0 E. Public Comments on Agenda Items There being no public comments,the next agenda item followed. F. District Manager's Report 1. Approval of the Minutes of November 18, 2019 Mr. Koncar asked if there were any changes, corrections,deletions to the minutes. There being none, On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor, the minutes of the meeting of November 18, 2019 were approved as presented. 5-0 Mr. Koncar indicated there was an audit selection committee meeting which was attended by three Board members. The two proposals presented were from Grau and Associates and Berger,Toombs, Elam, Frank and Gaines and their rankings were reviewed. The committee went through the selection process and unanimously selected Berger, Toombs, Elam, Frank and Gaines. The question was asked why the committee selected Berger, Toombs, Elam, Frank and Gaines versus Grau and Associates whom had been their auditor. It was indicated both auditing companies qualified with very little difference between the two, but the committee felt Berger, Toombs, Elam, Frank and Gaines had more experience dealing 2 December 16,2019 Quarry CDD with community development districts, a larger staff and the cost comparison revealed Grau and Associate was$800-900 more expensive. On MOTION by Mr. Cantwell seconded by Mr. Omland with all in favor, authorizing the Chair, District Counsel and District Manager to enter into negotiations for a contract for auditing services with Berger,Toombs, Elam, Frank and Gaines was approved. 5-0 Mr. Koncar indicated normally at this point of the meeting there would be a discussion on the financials. However, they are currently reformatting the financials and will have updated November and December financials at the January meeting. G. Attorney's Report None. H. Engineer's Report Mr. Lopez discussed the request for proposed dock additions which were received on December 11, 2019 and they have 30 days to respond and are currently in the process of reviewing these requests. Mr. Cingle indicated they now have a home owner improvements request process in place. He explained the CDD is responsible for the maintenance of the easement around the lake which is subject to fines and other penalties if these terms of the agreement for the easement with SFWMD are violated. The process is as follows: Improvements request made for area. Request reviewed by QCA to ensure all QCA guidelines are met. If rejected,the QCA returns the request to the home owner. If approved,the QCA forwards the request to the CDD to verify that the proposed improvement design is acceptable with regards to the easement. The CDD Engineer has 30 days to review the improvement design and accept or reject it. The CDD will inform the QCA about the acceptance or rejection of the request. 3 December 16,2019 Quarry CDD I. Business Items 1. Phase II/III Construction Items a. Discussion on Shoreline Repair Project — Phase II Walk-Through Inspection Results and Close-out On December 3, 2019 Mr. Cingle, Greg Haas, Albert Lopez, John Morales and Brandon Dowling inspected the final completed areas from Phase II. All of the work was approved except for two items: the sod on Copper Canyon which is in the process of being planned and implemented, as well as, the loading area on Quarry Drive. The loading area on Quarry Drive will be reestablished as a part of the Phase II contract but will not be done until after Phase Ili is completed. Phase II will then be closed at that time. b. Purchase Orders for Sampling Excavator Services from Quality Enterprises and ECS—Update Item was not discussed. c. Change Order for Phase Ill—Dock Utilities Disconnection Cost Mr. Cingle stated numerous emails have been sent out to the homeowners affected by the disconnection of their utilities as Quality Enterprises removes the docks in order to re-establish the rip wrap under the dock ramps. The utilities must be disconnected, pulled back, taped off so that Quality Enterprise can efficiently and safely remove the docks, repair the rip wrap underneath and put the docks back. Due to a homeowner not complying with the request, a change order to QE was required for the not to exceed amount of$1,680 for electrician and plumber services. The amount includes enough funds for the existing issue and two emergency disconnections in the future. The question was asked whether the resident had just not responded to the email request,and the answer was that the home was vacant. Mr. Cantell questioned whether the funds being spent will be recoverable. Mr. Cingle explained that Mr. Earlywine indicated that costs could be recovered through a lawsuit against the homeowner. Further discussion ensued regarding this matter. 4 December 16,2019 Quarry CDD On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor,change order for phase III for dock utilities disconnection for QE in the amount not to exceed$1,680 was approved. 5-0 A resident had a question as it relates to the dock disconnection. The Board provided the answers and further discussion ensued on this matter. 2. HOA/CDD Transition Items a. Lake and Preserve Maintenance RFP — Status of RFP submittal and Contractor Responses Mr. Lopez discussed the schedule and stated that the Phase III completion date is still February 28, 2020. It was noted Slate Court was completed out of order due to rock availability. Mr. Lopez stated the only thing pending on Slate Court is the sod which they will be taking care of this week. Further discussion ensued regarding this matter. Regarding the 2020 lake maintenance contract: Mr. Cingle mentioned he was working with Will Elliott from CES, who has not seen the Lake Maintenance Specification. Mr. Cingle indicated that Mr. Elliott has been talking to the QCA employees about the Ecoharvester, and that Mr. Elliott must receive the Specification soon. Mr. Koncar indicated the Board had not approved the issuance of the specification yet,but once they do,the specification can be sent out. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the issuance of the RFP for lake maintenance to CES for consideration was approved. 5-0 Mr. Cantwell asked Mr. Koncar to send out an update on where they stood with the preserve maintenance which included a proposal from CPH. He will review this. The QCA contract is with Woods and Wetlands for the preserve maintenance which expires at the end of this year. Discussion ensued regarding the new contract, costs and the individuals responsible for maintaining this area. 5 December 16,2019 Quarry CDD The South Florida Water Management District inspection does not have the manpower to go out and inspect and this could take as long as five-years or sooner, but only if a complaint has been filed. Discussion was had regarding the conservation easement agreement that was dated May 9, 2000 between Quarry and the Corkscrew Regional Economics Eco System Watershed Land and Water Trust coming known as CREW. Extensive discussion was had on this matter. Mr. Koncar discussed the RFP Lake Maintenance bid. He mentioned in the past they had a pre-bid conference for those who wished to bid on the project. He mentioned a date had not been decided and questioned when the proposals are due. Further discussion ensued on this matter. t — On MOTION by Mr. Flister seconded by Mr.Schliep with all in favor the CPH proposal for preserve maintenance review in the amount of$10,756 for basic services was approved. 5-0 A resident asked a question as it relates to the wetlands and the Board provided a response and further discussion ensued on this matter. b. Assignment of Golf Club/HOA Agreement – Discussion on Golf Club Pond and Preserve Maintenance;Consideration of Additional Engineering Review Mr. Cingle shared the importance that the homeowners are directly assessed by CDD for annual maintenance. However, he noted, there are agreements with other entities who do not pay through the tax rolls and one of the entities is the Golf Club and another is the HOA. As it relates to the Golf Club,the Board would like to perform a study which analyzes the current requirements of the Golf Club in terms of their technical maintenance responsibility, as well as the responsibility of three lakes which are currently owned by the Golf Club, but they have requested the CDD take over maintenance responsibility for them. Mr. Lopez provided the plan of action. 6 December 16,2019 Quany CDD Per Mr. Lopez, upon review it is noted the CDD owns 388 acres of lake care and the Golf Club owns about 18 acres. Since this has been identified,the next step would be to do a site visit to check the quality of the lakes,see what needs to be repaired and what needs to be maintained. They will review what action needs to be taken on these lakes. After further discussion, it was indicated this process will be broken up into two phases. One being a physical inspection to see what plans need to be initiated. Discussion ensued on what is the proper action to be taken toward those lakes. The CDD will determine what the ongoing fees will be, as well as determinating whether the CDD would like to assume the responsibility and if they do, how much the Golf Club would be charged for this transfer of responsibility. 3. Property Due Diligence Items a. Update Regarding CDD Supervisor Notebooks and Related Property Ownership Analysis Mr. Earlywine and Mr. Haber provided an update to the Board. Mr. Haber indicated there are two agenda items and they are sort of related which are items 9Ci and 9Cii. Mr. Haber stated himself, Mr. Omland, Mr. Earlywine and the engineer had a call to discuss the status of items 9Ci. Mr.Omland provided a brief overview of the current phase of the notebook. He indicated the next goal for completion or at least the delivery of the notebook to the Board. The goal was originally set for this month, but he would think next month since the package has evolved. The content of the notebook will include about 100 pages of support documentation so perhaps a one-page summary of what documents are and then an acknowledgement that the full document can be made available through Mr. Koncar's or Mr. Earlywine and Mr. Haber's office. The hope is that they can advance this for distribution to the board at the January meeting. Mr. Haber stated item 9Cii discussed specifically about the assumption of the seawall and beach maintenance by CDD. As part of the preparation of the notebook,one of the things 7 December 16,2019 Quarry CDD his office and Mr. Lopez's office was looking at is who has responsibility. They looked at actual conveyance documents. Further discussion ensued regarding this matter. b. Discussion Regarding Assumption of Seawall and Beach Maintenance by CDD Item discussed under 9Ci. 4. Litigation Items a. Discussion on Phase I Contractor Settlement Funds Mr. Earlywine provided a brief overview on the status of this litigation. Discussion ensued regarding the settlement fund and 0& M. b. Declaration of Shade Session for January 2020 Mr. Koncar indicated they will need a motion to approve a Shade Session. Mr. Earlywine stated there are certain statutory requirements which needs to be placed into the records today and be part of the minutes. He anticipates having a Shade Session at the January 22, 2020 meeting starting at 12:00 pm lasting approximately one hour. In attendance would be Michael Traficante, Wes Haber, himself, the Board of Supervisors, Bob Koncar and a court reporter. They will be holding this session for the purpose of discussing negotiation of litigations expenditure in connection with the BG Mines. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor a Shade Meeting scheduled at the regular January 22, 2020 meeting at 12:00 pm to last one hour was approved. 5-0 Mr. Cingle indicated Mr.Wes Haber who was on sabbatical for six months as of December 1, 2019 and has returned to work with the Quarry CDD. He will be working with Mr. Earlywine to get back up to speed. They welcome Mr. Haber back and appreciates the efforts of both Mr. Haber and Mr. Earlywine. c. P.O.s for QE Sampling Excavator&ECS Mr. Cingle updated the Board with regards to the BG Mine litigation. The original plan was to use a QE excavator on a barge, but it was discovered that the barge and the excavator would not fit under the bridge. They had to hire ECS for the mini-excavator work on Boulder Lake. Sod was damaged by the mini-excavator at Nautical Landing, and 8 December 16,2019 Quarry CDD a purchase order was required to fix the sod. This work has now been completed and approved. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor issuance of a purchase order to obtain services for the use of an excavator and replacement of damaged sod for work at Boulder Lakes was approved. 5-0 Mr. Cantwell provided an update on FEMA. He received a call from their counsel Tony Ettore who they hired to help with the appeal. Mr. Cantwell received a report from Mr. Ettore which he updated the Board. Mr. Cantwell asked Mr. Omland to provide his observation and input on this matter. Mr. Omland believes there is hope to be optimistic and provided his input. No timetables from FEMA are available. Further discussion ensued on this matter. On MOTION by Mr. Omland seconded by Mr. Cantwell with all in favor to consider an amount not to exceed$5,000 allocation for the continuous efforts to pursue the FEMA reimbursement application of the construction cost was approved. 5-0 Mr. Cingle indicated that the Fieldstone Drainage Improvement Project has been reviewed with the contractor, who is obtaining the necessary parts. Mr. Cingle will be alerting home owners in advance about the Project. Mr. Cingle also stated the same for the Spinner Cove Seawall Repair Project-there was an extensive meeting with the chosen contractor. They reviewed the site, and the contractor identified several areas which were important to repair. Mr. Cingle recommended additional work at an extra cost of$840 for the Spinner Cove Project so that all open gaps along the top of the seawall are sealed as well as making additional repairs to the berm. On MOTION by Mr. Cingle seconded by Mr. Cantwell with all in favor an extra $850 for work at Spinner Cove was approved. 5-0 9 December 16,2019 Quarry CDD 5. New Business Items a. Status of CDD Website Development and Roll-out Plan Mr. Koncar and Mr. Earlywine have worked on the contract for Campus Suite which will be provided to the Chair for execution then Campus Suite has a 30-day period to roll out the new website. Mr. Koncar hopes by the January meeting to have the new website in place. b. Storage Costs from SDS—Inframark Proposal Inframark received a bill from SDS on storage. SDS stated they had an additional storage bill in the amount of$357. Mr. Koncar wanted to bring this to the Boards' attention and if there is no objection to go ahead and have this paid. Discussion ensued having this service under Inframark. Mr. Koncar will follow-up on this and provide the cost for this service. c. Establishment of Committees Item was tabled. However, Mr. Cingle stated formal committees that are established are subject to the Sunshine Law. Mr. Cantwell provided his input on this. J. Supervisor Requests Mr. Cantwell asked if there has been any news on the commercial property and the disposition of assessing commercial properties within the Heritage Bay Umbrella Association. He was informed no. K. Audience Comments Audience comments were received. L. Adjournment On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting adjourned. 5-0 +i C air erson/ a-Chair rson 10