Loading...
DSAC Minutes 08/02/2006 R August 2,2006 MINUTES OF THE MEETING OF THE COLLIER COUNTY DEVELOPMENT SERVICES ADVISORY COMMITTEE Naples, Florida, August 2, 2006 LET IT BE REMEMBERED, that the Collier County Development Services Advisory Committee in and for the County of Collier, having conducted business herein, met on this date at 1 :00 P.M. in REGULAR SESSION in Conference Rooms #609 and #610 at the Collier County Development Services Center, Naples, Florida, with the following members present: STAFF PRESENT: Barbara Burgeson, Environmental Services Joyce Ernst, Zoning Catherine Fabacher, LDC Coordinator Mike Levy, Planner Bill Lorenz, Environmental Services Bruce McNall, Zoning Judy Puig, Planner Mike Sawyer, Zoning Jim Seabasty, Permitting Supervisor Joe Schmitt, CDES Administrator Marlene Stewart, Administrative Assistant CHAIRMAN: Clay Brooker (excused) Charles Abbott (excused) James Boughton David Bryant Dalas Disney David Dunnavant Marco Espinar Blair Foley George Hermanson Reed Jarvi Brian Jones (absent) Thomas Masters (excused) Robert Mulhere (excused) Fred Reischl DEVELOPMENT SERVICES ADVISORY COMMITTEE AGENDA August 2, 2006 1 :00 p.m. Conference Room 609 & 610 I. Approval of Agenda II. Approval of Minutes - July 5, 2006 III. Staff Announcements A. Community Development & Environmental Services Update - Joe Schmitt B. Transportation Division Update - Don Scott C. Public Utilities Division Update - Roy Anderson D. Fire Review Update - Ed Riley IV. New Business A. Presentation of new In-take team and procedures - Jim Seabasty B. Discussion of DSAC meeting schedule - Catherine Fabacher V. Old Business A. LDC amendments 2006 Cycle I presentation, discussion and vote - Catherine Fabacher VI. Subcommittee Reports A. Land Development Regulation - Fred Reischl B. Utility Code VII. Committee Member Comments VIII. Next Meeting Date - September 6,2006 at 3:30 p.m. in room 610 IX. Adjournment August 2, 2006 Vice-chairman David Dunnavant, who announced that six members were present and eight were needed for a quorum, called the meeting to order at 1 :30 P.M. The Committee agreed to hear the scheduled staff reports and presentations on the Agenda without voting on anything. At which time, if a quorum is present, the regular meeting will resume. If not, the meeting will adjourn. I. and II. The August 2nd Agenda and July 5, 2006 Minutes were reviewed for any comments. III. Staff Announcements: A. Community Development & Environmental Services Update-Joe Schmitt (Mr. Schmitt's report follows IV. Item A.) B. Transportation Division Update-Don Scott - NO REPORT C. Public Utilities Update-Roy Anderson - NO REPORT D. Fire Review-Ed Riley - NO REPORT IV. New Business A. Presentation of new in-take team and Procedures - Jim Seabasty (Hand-out on "Application Processing and Distribution Guidelines" and a DVD on "Intake Process Procedures") Mr. Seabasty, intake team supervisor, introduced himself and his application processing intake team, Judy Puig and Mike Levy, the one-on-one reVIewers. (Mr. Reischl arrived at 1 :35pm) Mr. Seabasty gave an informative video presentation on the step-by-step procedures and how they will favorably impact the application submittal process. The new intake team system has been in place since July 3rd and has already had positive results in speeding up and refining the project plan sufficiency review process. The goal of the new in-take team procedure is to speed up the process and enhance communications. Mr. Seabasty, Ms Puig and Mr. Levy fielded several questions from the members and provided helpful explanations. Mr. Seabasty provided an update note that since implementation, 300 applications have come in and 145 have already been completed, with only 3 rej ected. Several Committee Members had complementary comments on their experience with the new procedures. (Mr. Schmitt arrived at 1 :55pm) Mr. Schmitt then gave his report on the CDES Update. He spoke of the backlog and the progress being made. Of the approximate 34,000 permits that came in last year, 11,000 needed second and third reviews, mostly for 2 August 2, 2006 fire reviews. Over-the-counter type permits are one hold-up. Problems of space are another issue. Need for additional staff and station space is another issue. Money for new hires is available, without raising fees. Twelve people have been approved to be hired, but nowhere to put them. BCC is not in favor of renting more space. Front counter will be remodeled and expanded. Commissioner Coletta has been approached regarding the need for a Permitting Workshop to address these issues. This workshop is scheduled for October 4,2006. The Committee's input was encouraged. Mr. Schmitt reported that the new software systems search has been narrowed down to two. Those systems will be viewed in Hollywood and Sarasota. Plans are to have software system in place by the end of August. Blair Foley inquired about a Deputy Administrator position that had been mentioned. Mr. Schmitt explained that BCC had thoughts that CDES has become too large and unwieldy. County Manager Jim Mudd had been directed to make proposals regarding the situation. Two proposals were to consider taking Housing and Grant area out of CDES; and also move Code Enforcement out of CDES. Nothing has been done yet; no analysis has been conducted. He also proposed two positions - a Deputy Administrator for internal issues to assist Mr. Schmitt, whose time is taken up with so many meetings and external requirements; and, a Citizen Liaison assistant, or Ombudsman to aid the general public, owner-builders and small "mom & pop" type homeowners with permitting needs. Mr. Schmitt announced that he had already instituted this Citizen Liaison- Ombudsman position. It will be sort of a CDS Helpline under Jamie French and Lisa Keeler. Both positions were denied by BCC as above budget guidance. Ad valorem funded services vs. fee funded services are tight issues at budget time. Regarding Building Permit issues, Mr. Schmitt stated there is two years of inventory -sold but yet to be built-at this time. He covered the different permit totals noting comparisons of permits issued in 2005 (34,450) and those projected for 2006 (43,000). There are 4,600 new units already this year. He pointed out that his job is to get the backlog processed and "out the door." Discussion followed with several members expressing their experiences with permitting and interdepartmental communication issues. B. Discussion of DSAC meeting schedule - Catherine Fabacher Discussion revolved around changing future DSAC meetings to the second Wednesday of the month. It was brought to the attention of the Committee that the DSAC meetings being held on the first Wednesday of the month adversely affects 3 August 2, 2006 the ability for staff to provide EAC input for the Committee. EAC meets on the same day, in the morning. Information and materials are not available by that afternoon. Also, some members are on both committees. Mr. Dunnavant commented that he would like to take this up with the full Committee present. For now, meeting will be Sept. 6,2006 at 1: 00 PM Ms. Fabacher related information about upcoming meetings that may be of interest to the Members. She will be updating the web site with all information on results of meetings pertinent to LDC amendments. Mr. Schmitt will e-mail to all Committee Members; information on EAR based amendments - observation, recommendation and comment reports and DCA objections. Since a quorum still had not been obtained, only discussion was conducted. Mr. Espinar had several questions regarding wetlands, uplands, and berms in LDC amendments that were discussed. Mr. Dunnavant was about to adjourn the meeting when Mr. Bryant arrived, making up the needed quorum. BREAK 2:40 PM RECONVENED 2:45 PM George Hermanson will be excused from the September 6 meeting. Mr. Dunnavant again called the meeting to order and a quorum was established. Approval of the minutes of July 5, 2006 Mr. Espinar moved to approve the minutes of July 5, 2006. Second by Mr. Bryant. Motion carried unanimously 8-0. B. Discussion of DSAC meeting schedule-Catherine Fabacher Continuation of this item was taken up with a quorum now present in regular seSSIOn. In light of the previous mentioned situation, Ms Fabacher asked DSAC to consider moving their meetings to the second Wednesday of the month. Mr. Dunnavant stated the Committee would like to defer this decision until next month so the all members could review their schedules and then vote on it. The Committee agreed to meet on September 6, at 1 :OOPM and make their decision with the full Committee present. V. Old Business A. LDC amendments 2006 Cycle I presentation, discussion, vote-Catherine Fabacher (Handouts-4) 4 August 2, 2006 Ms Fabacher led the discussion of the items to be covered that were not covered during the June and July meetings. These were summarized on the memorandum sheet along with the LDC Amendments Summary Sheet. Of the nineteen (19) items listed on the memorandum sheet included in the packet, the following were discussed, voted upon or deferred until the next meeting on September 6. Ms. Fabacher told everyone to make note of the following: Shape Factor under 3.05.07 had been withdrawn. The discussion and disposition of the LDC amendments followed. 2.03.07 -Overlay Zoning Districts . Change is for amending map boundary, extending one block east of the existing boundary of Santa Barbara Overlay District map to make consistent with the Golden Gate Area Master Plan Fred Reischl moved to recommend approval to accept the change. Second by David Dunnavant. Motion carried unanimously 8-0. 3. 05. 07.H.1.d -Preservation Standards -Allowable uses in preserves . Change is to add criteria for treated storm water in wetland or hydric preserves when additional storm water will either benefit the preserve or have no adverse affect on its native vegetation. (There are several sub- sections to this item.) Barbara Burgeson and Bill Lorenz, Environmental Specialists, discussed and gave answers to the various questions posed by Committee Members regarding the discharge of stormwater in preserves with native sensitive vegetation and habitats of protected species. Also affects of water table changes at various control elevations. (Mr. Disney arrived at 3: l5pm) Committee Members had several concerns regarding the separating of upland and wetland with berms, changing water tables, minimum threshold acreage, limits to owner rights to develop lands, adjusting for project size and use of the term "preserve" to suggest a more prohibitive nature. Lengthy discussion followed. Mr. Espinar introduced Bruce Layman of Wilson Miller who pointed out several problems with some of the points in the amendment, specifically point c., in that the maiority of the time there would be use of the 1 % deviation. Also, the low number of 5% preserve area (should be more like 90%). 5 August 2, 2006 Mr. Dunnavant stated that the Committee had just received the information today. There were too many points needing clarification, understanding and discussing to vote on before the time when Mr. Jarvi would have to leave and there would be no quorum to vote. In order to allow more time to study the whole amendment, he entertained a motion to move this item to September 6 meeting. Mr. Hermanson moved that all items under Section 3.05.07 be deferred until the September 6, 2006 meeting. Second by Mr. Disney. Motion carried 9-0. (Mr. Foley left at 3:50 PM.) 5. 03. 06G - Dock Facilities Joyce Ernst, Zoning Department, explained the omission of criteria for evaluating boat dock extension applications, resulting in correction to the change to the amendment. Change is for approval of 3 of the 5 primary criteria is to be met instead of 4 of the 5 criteria. Discussion and explanation for change followed. Mr. Jarvi moved to recommend approval the amendment change, adding the criteria. Second by Mr. Reischl. Mr. Jarvi then amended his motion to include in the recommendation, the approval of the change from "4 out of 5 primary criteria to be met" to "3 out of 5 primary criteria to be met." Second by Mr. Espinar. Motion and amended motion carried unanimously, 8-0. 9.04.04 - Specific Requirementsfor After-the-Fact Encroachments Ms Ernst explained the modification in language of the variance for allowable encroachments to include and apply to both principal and accessory structures; and to provide an administrative process for minor improvements to non-conforming residential structures. After some discussion on whether these are one item or two, Committee Members suggested giving this item back to staff until variance was reviewed and final language in total is put before the whole DSAC members. This item was deferred until September 6 meeting. 4.06.05.B.4 General Landscaping Requirements 4.06.05.B.5 (handout) Mike Sawyer, Senior Planner, Zoning Department, spoke on the current requirements and the proposed amendment requirements and percentages regarding foundation plantings. He provided a printout showing "Comparative examples of foundation requirements," showing the revised square footages. Effort is to refine and to standardize. 6 August 2, 2006 Questions arose regarding wording of various items of the amendment. Some items have vague interpretations. Clarification needed under several items-- building sizes, minimum widths, what is covered under square footage, entry points, etc. Members felt amendment hinders rather than helps, with the excessive requirements and had many suggestions for changes. The Committee suggested deferring sections 4.06.05.B.4 and section 4.06.05.B.5 until the next meeting, September 6, 2006. Mr. Jarvi left at 4:20PM There being no quorum remaining, Vice-Chairman Dunnavant announced that all remaining items not covered on the memorandum and Amendment Summary Sheets, which were to be considered at the August 2nd meeting, are deferred for formal action until the September 6th meeting. Ms Fabacher then introduced Marlene Stewart to the Committee. Marlene will be the new Administrative Assistant to CDES and will be working with DSAC. VI. Subcommittee Reports A. Land Development Regulation - Fred Reischl- No Report B. Utility Code - No Report VII. Committee Member Comments -NONE VIII. Next Meeting Date- September 6, 2006 at 1:00 PM (Room 610). There being no further business for the good of the County, the meeting was adjourned by the order of the Vice Chair at 4:25 PM. ************ DEVELOPMENT SERVICES ADVISORY COMMITTEE Vice-Chairman, David Dunnavant 7